2017 December Council Minutes - Tatiara District Council

Tatiara District Council Our Vision….shaping a sustainable future by realising the potential of our people and region Our Mission….to make the Tatiara a better and safer place in which to live, work and visit

COUNCIL MEETING Minutes of meeting held on Tuesday 12th December 2017 in the Council Chambers, 43 Woolshed Street, Bordertown, commencing at 3.02 pm

MINUTES PRESENT:

Mayor GJ Excell and Councillors D Edwards, EA Goossens, MW Hannemann, JK Jackson, KJ McInerney, RJ Mock, MF Murphy (from 3.08 pm) , MK Oliver and DE Penniment.

In Attendance:

Chief Executive Officer (Ms A Champness), Director Corporate & Community Services (Mr K Green), Acting Director Infrastructure & Operations (Mr A Hillier), Director Development & Environmental Services (Mr R Callisto), Finance Manager (Mrs J Molineux) and Executive Assistant (Mrs M Clarke).

APOLOGIES:

Nil.

WELCOME:

The Mayor welcomed all present and acknowledged the traditional owners of the land on which we meet.

DISCLOSURE OF INTERESTS 

Cr McInerney declared a perceived conflict of interest regarding Agenda Item 18.1.5 Tatiara Council Audit Committee on the grounds that he is a candidate for election to the Audit Committee. He indicated that he would remain in the Chamber to vote.



Cr Goossens declared a perceived conflict of interest regarding Agenda Item 19.2 Tatiara Retirement Village – Possible Expansion on the grounds that she is a member of the Tatiara Retirement Village Board. She indicated that she would remain in the Chamber to vote.

3.08 pm Cr Murphy entered the chamber and took up his seat. PUBLIC FORUM / DEPUTATIONS  Tracey Grosser, Migrant Resource Centre, Bordertown addressed Council regarding facilitating inclusion for recent arrivals in Bordertown: o The migrant population is predominately single men from Afghanistan, Sir Lanka, Malaysia and various African countries. There is a very small amount of women also. o Most have come to Australia by boat, some are humanitarian entrants. o Second wave of people starting to arrive through: N:\Committees\Council\NormalCouncil\Minutes\2017\20171212.docx

1 Tatiara District Council Council Meeting – 12th December 2017

o o

o

o o

o o

o Some families being reunited on a 100 visa – in the last 6 months 6 women and 19 children have arrived. o Secondary migrants of friends and families. New arrivals are coming to Bordertown to work at the local JBS meatworks. The Australian Migrant Resource Centre (AMRC) is the leading settlement agency serving all of South Australia. Four regional offices in the Murraylands, Bordertown, Mount Gambier and Naracoorte. The Bordertown MRC has limited resources but is meeting the needs of a growing diverse population. I bring a strong understanding of our community and with a balanced approach see my role is to support and advocate for the workers, the industry and the community. Partnerships are crucial, three major stakeholders in Bordertown are the Bordertown MRC, JBS and the Tatiara District Council. Critical factors for successful regional settlement are: o Availability of settlement services. o Appropriate infrastructure and services. o Capacity for economic integration o Willingness of community to engage Examples were shown of integration into the community at community events, sporting and emergency services. Conclusion: o Presence of settlement services is crucial o Co-ordinated holistic approach by all stakeholders o Leadership is required o Patience – new arrivals and the community

CONFIRMATION OF THE MINUTES Res No 410 – Confirmation of the Minutes – Moved Cr Goossens seconded Cr Edwards that the Minutes of the Council Meeting held on 14th November 2017 be taken as read and confirmed as an accurate record of the proceedings of that meeting. CARRIED MATTERS ARISING FROM THE MINUTES 

Nil.

RESOLUTIONS ACTION LIST 

Nil.

MATTERS LAID ON THE TABLE FROM PREVIOUS MEETINGS At the Council Meeting on the 10th of October 2017 Cr Mock moved that the matter below lay on the table: Res No 367 – Solar Panel/Battery Storage Council Land - Moved Cr McInerney seconded Cr Jackson that Council investigate the possible establishment of a solar panel area on Council land together with a battery storage capability.

N:\Committees\Council\NormalCouncil\Minutes\2017\20171212.docx


COMMUNICATIONS BY THE MAYOR        

I would like to welcome Anne to her first Tatiara District Council meeting. I believe we are entering a new and exciting era of Council. November 15th and 16th the Director of Development and Environmental Services, Rocky, and myself attended the LGA Conference and AGM at Adelaide oval. There is a report by Rocky in your agenda. Sunday 19th November I attended the 50th Birthday celebrations of the Bordertown Hospital. Friday 24th November we held a public thankyou and farewell for our CEO Robert Harkness, followed by a dinner with Councillors, Senior Staff and partners. We thank Rob for his 42 years of loyal dedicated service to the Tatiara and wish him well in his retirement. Monday November 27th I attended the LCEDG meeting at Naracoorte. Wednesday December 6th I attended the farewell function for the Principal of the Bordertown High School Mick O’Connell. He has given many years of service to the High School. Friday December 8th the CEO and I attended the LCLGA meeting at Kingston. Followed by a Christmas lunch. I would like to wish everyone a merry Christmas and a happy new year.

Res No 411 – Communications by the Mayor – Moved Cr McInerney seconded Cr Jackson that the Communications by the Mayor be received. CARRIED REPORTS OF MEMBERS Councillor Goossens reported on the following:  Attended the KESAB awards in Adelaide. Kimba won “Best Town in South Australia”. Barmera won many awards. Next years final will be held in Barmera.  Attended Rob Harkness Civic Reception Farewell.  Attended Bush Stone Curlew presentation/meeting  Attended Councillors and Staff Christmas Function. Councillor Oliver reported on the following:  Attended Tatiara Business Association meeting with Nick McBride and Tony Pasin.  Attended Tatiara Business Association Christmas function. Councillor Mock reported on the following:  Attended the Bush Stone Curlew presentation/meeting. Approximately 22 people attended. Will be forming a “Friends of the Curlew Group”.  Received a comment from the public: “Why do we have so many peacocks in the Wildlife Park?” Councillor Hannemann reported on the following:  Attended Rob Harkness Civic Reception Farewell and dinner.  Attended SE Drainage Board meeting. Councillor Penniment reported on the following:  Attended High School Equipment Trust Fund meeting.  Attended TESS meeting.  Attended Hospital HAC meeting. N:\Committees\Council\NormalCouncil\Minutes\2017\20171212.docx


Councillor Jackson reported on the following:  Attended Rob Harkness Civic Reception Farewell and dinner.  Keith Town Christmas Party has been rescheduled for Monday 18th December. Councillor McInerney reported on the following:  27th November attended Bordertown HAC AGM.  6th December met with Joanne from University of Victoria: Survey on Emergency Services  7th December attended Councillors & Staff Council Christmas party  11th December attended Tatiara Council Audit committee meeting  11th December attended Bush Stone Curlew presentation/meeting QUESTIONS ON NOTICE 

Nil.

QUESTIONS WITHOUT NOTICE 

Nil.

PETITIONS 

Nil.

MOTIONS ON NOTICE 

Nil.

MOTIONS WITHOUT NOTICE 

Nil.

REPORTS OF COMMITTEES Res No 412 - Reports of Committees – Moved Cr McInerney seconded Cr Penniment that the minutes of the following Committees be received: 1. 2. 3. 4. 5. 6. 7.

Tatiara District Council Audit Committee - 11th December 2017 Tatiara Road Safety Group – 15th November 2017 Bordertown on the Move Subcommittee – 8th November 2017 Clayton Farm Heritage Museum Management Subcommittee – 2nd November 2017 Keith Urban Development Subcommittee – 21st November 2017 Mundulla on the Move Committee – 20th November 2017 Tatiara District Council Audit Committee – 11th December 2017 CARRIED

Res No 413 – Tatiara Road Safety Group – Letter of Thanks – Moved Cr Goossens seconded Cr Mock that a letter of thanks to be sent to Council’s former MTS Surya Prakash for his contribution to our group and wish him well with his future endeavours. CARRIED



CORRESPONDENCE Res No 414 – Correspondence – Moved Cr Goossens seconded Cr Oliver that the listed correspondence be received. 17.1 17.1.1 17.1.2 17.1.3 17.1.4 17.2 17.2.1 17.2.2 17.2.3 17.3 17.3.1 17.3.2 17.3.3 17.3.4

Chief Executive Officer – Anne Champness SENRM Board – proposed name change South Australian Tourism Commission – 2019 Santos Tour Down Under Sport SA – advocacy strategy AMRC - ongoing multicultural services resources in the Tatiara Acting Director Infrastructure & Operations – Aaron Hillier Robert Henty – Progressing the reduction in speed limits from 110 to 100 km/h on Ngarkat Hwy DPTI – Request to reinstate waste bins at Keith parking bay Tony Rowett – Request to have Hutchinson Road Gazetted for B-Double Use Director Development & Environmental Services – Rocky Callisto Bio Security SA – Feedback request on Feral Deer and Feral Pig draft policies Dog and Cat Management Board – Year in review 2016-17 Govt of South Australia – South Australian Murray-Darling Basin Natural Resources Management Board Bio Security SA – draft “Manual for Roadside Weed Management in SA” CARRIED

Res No 415 - DPTI – Request to reinstate waste bins at Keith parking bay - Moved Cr Penniment seconded Cr Hannemann that Council write to Minister Mulligan expressing its concern about the maintenance of waste bins at roadside stops in the Tatiara. CARRIED Res No 416 – Bins Keith Parking Bay – Moved Cr Jackson seconded Cr Mock that Council supply and maintain bins at the Keith Parking Bay and monitor the situation and report back to DPTI by the end of the school holidays in January 2018. CARRIED Res No 417 – Adjournment of Meeting – Moved Cr McInerney seconded Cr Hannemann that the meeting be adjourned for afternoon tea. CARRIED 3.58pm the meeting was adjourned for afternoon tea. Res No 418 – Resumption of Meeting – Moved Cr McInerney seconded Cr Oliver that the meeting be resumed. CARRIED 4.12pm the meeting was resumed. Res No 419 - Tony Rowett – Request to have Hutchinson Road Gazetted for B-Double Use – Moved Cr Jackson seconded Cr Murphy that Council apply to the NHVR to have 400m of Hutchinson Road from Ngarkat Road heading west gazetted as a B-Double and A-Double route. CARRIED Res No 420 – Biosecurity SA – Manual for Roadside Weed Management in SA - Moved Cr Hannemann seconded Cr Mock that Council’s submission to the circulated draft include that the current rules be enforced as under the 2004 Natural Resource Management Act. CARRIED N:\Committees\Council\NormalCouncil\Minutes\2017\20171212.docx


REPORTS OF OFFICERS Res No 421 - Reports of Officers - Moved Cr McInerney seconded Cr Murphy that the Reports of Officers be received. CARRIED Res No 422 - Tatiara Council Audit Committee – Moved Cr Penniment seconded Cr Edwards that Council confirms the following as members of Council’s Audit Committee:  Chair of Council’s Administration and Finance Committee, Councillor Liz Goossens  Councillors Robert Mock and Ken McInerney  Independent members, Mr Jim Ker and Ms Sonia Winter CARRIED Cr McInerney voted for the motion Res No 423 - Plant & Machinery Subcommittee – Moved Cr McInerney seconded Cr Hannemann that Council confirms the following as members of Council’s Plant & Machinery Subcommittee:  Chair of Council’s Engineering, Councillor Miles Hannemann  Councillors Murphy and Jackson. CARRIED Res No 424 - Long Term Financial Plan – CEO Report – Moved Cr McInerney seconded Cr Penniment that Council notes the report from the Chief Executive Officer on the sustainability of the Council's long-term financial performance and position after taking into account the provisions of its Annual Business Plan and strategic management plans. CARRIED Res No 425 – Audit Committee Draft Long Term Financial Report – Moved Cr Penniment seconded Cr Goossens that Council is advised that the Audit Committee has reviewed the Draft Tatiara District Council Long Term Financial Plan 2017/18 to 2026/27 and recommends that it be adopted by Council. CARRIED Res No 426 - The Economics of the Walkway Gallery – Moved Cr Goossens seconded Cr Edwards that Council increase the budget for the Walkway Gallery by $10,000 for the 2017/18 year. CARRIED Res No 427 - Monthly Financial Report for November 2017 – Moved Cr Edwards seconded Cr Goossens that the Monthly Financial Comparison Statement for November 2017 be received. CARRIED Res No 428 - Community Grants Policy – Rev 10 (12th December 2017) – Moved Cr Oliver seconded Cr Goossens that Council adopt the Community Grant Policy Rev 10 (12th December 2017). CARRIED Res No 429 - Private Works Policy – Rev 01 (12th December 2017) – Moved Cr Edwards seconded Cr Jackson that Council adopt the Private Works Policy Rev 01 (12th December 2017). CARRIED



Res No 430 - Lowering Speed Limit on Woolshed Street – Moved Cr Mock seconded Cr Murphy that the speed limit on Woolshed Street, Bordertown, remain at 50km/h. CARRIED Res No 431 - Local Government (Mobile Food Vendors) Act and Regulations – Moved Cr McInerney seconded Cr Murphy that Council adopt the Itinerant Traders & Mobile Vendors Policy & Location Rules for Mobile Food Vendors as amended and dated 28th November 2017. CARRIED Res No 432 - Development Approvals – November 2017 – Moved Cr McInerney seconded Cr Oliver that delegated approval on Development Applications numbered: 400/102/17, 400/104/17, 400/106/17, 400/108/17, 400/109/17, 400/110/17, 400/111/17, is noted. CARRIED CONFIDENTIAL ITEMS Res No 433 - Solar Project at Bordertown – Moved Cr Mock seconded Cr Penniment that under the provisions of Section 90 (2) of the Local Government Act 1999 an order be made that the public be excluded from attendance at the meeting with the exception of the (Chief Executive Officer, Director Corporate & Community Services, Acting Director Infrastructure and Operations, Director Development & Environmental Services and Executive Assistant), in order to consider, in confidence, a matter on the grounds of Section 90 (3): (d)

commercial information of a confidential nature (not being a trade secret) the disclosure of which i. could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and ii. would, on balance, be contrary to the public interest; CARRIED

5.45 pm the meeting went into confidence. Res No 434 – Short Term Suspension of Meeting Procedure - Moved Cr Jackson seconded Cr Hannemann that short term meeting procedure be suspended. CARRIED 5.49pm Meeting procedures were suspended. Res No 435 – Resumption of Meeting Procedure – Moved Cr Mock seconded Cr Penniment that meeting procedure be resumed. CARRIED 5.54 pm Meeting procedures were resumed. Res No 436 – Confidential Motion 5.55 pm the meeting moved out of confidence. Res No 437 – Solar Project at Bordertown – Documents - Moved Cr Mock seconded Cr Penniment that all documentation that relates to the above matter shall be kept confidential, pursuant to Section 91 (7) (b) of the Local Government Act until the lease agreement is signed. CARRIED N:\Committees\Council\NormalCouncil\Minutes\2017\20171212.docx


Res No 438 - Tatiara Retirement Village – possible expansion – Moved Cr Edwards seconded Cr Hannemann that under the provisions of Section 90 (2) of the Local Government Act 1999 an order be made that the public be excluded from attendance at the meeting with the exception of the (Chief Executive Officer, Director Corporate & Community Services, Director Infrastructure & Operations, Director Development & Environmental Services and Executive Assistant), in order to consider, in confidence, a matter on the grounds of Section 90 (3) (b)

information the disclosure of which – i. could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and ii. would, on balance, be contrary to the public interest; CARRIED 6.01pm the meeting went into confidence. Res No 439 – Short Term Suspension of Meeting Procedure - Moved Cr McInerney seconded Cr Jackson that short term meeting procedure be suspended. CARRIED 6.03pm Meeting procedures were suspended. Res No 440 – Resumption of Meeting Procedure – Moved Cr Edwards seconded Cr McInerney that meeting procedure be resumed. CARRIED 6.15 pm Meeting procedures were resumed. 6.16 pm the meeting moved out of confidence. Res No 441 - Australia Day Awards – Moved Cr Hannemann seconded Cr Murphy that under the provisions of Section 90 (2) of the Local Government Act 1999 an order be made that the public be excluded from attendance at the meeting with the exception of the (Chief Executive Officer, Director Corporate & Community Services, Director Infrastructure & Operations, Director Development & Environmental Services and Executive Assistant), in order to consider, in confidence, a matter on the grounds of Section 90 (3) (a)

information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead); CARRIED

6.17 pm the meeting went into confidence. Res No 442 – Confidential Motion 6.18 pm the meeting moved out of confidence. Res No 443 – Australia Day Awards – Documents - Moved Cr Hannemann seconded Cr Oliver that all documentation that relates to the above matter shall be kept confidential, pursuant to Section 91 (7) (b) of the Local Government Act until after the Australia Day event on 26th January 2018. CARRIED



Res No 444 – On The Run (OTR) Development – Moved Cr Edwards seconded Cr Goossens that under the provisions of Section 90 (2) of the Local Government Act 1999 an order be made that the public be excluded from attendance at the meeting with the exception of the (Chief Executive Officer, Director Corporate & Community Services, Director Infrastructure & Operations, Director Development & Environmental Services, Finance Manager and Executive Assistant), in order to consider, in confidence, a matter on the grounds of Section 90 (3) (d)

commercial information of a confidential nature (not being a trade secret) the disclosure of which iii. could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and iv. would, on balance, be contrary to the public interest; CARRIED

Res No 445– Short Term Suspension of Meeting Procedure - Moved Cr Jackson seconded Cr Edwards that short term meeting procedure be suspended. CARRIED 6.24pm Meeting procedures were suspended. Res No 446 – Resumption of Meeting Procedure – Moved Cr McInerney seconded Cr Murphy that meeting procedure be resumed. CARRIED 6.38pm Meeting procedures were resumed. 6.38 pm Cr McInerney vacated his seat and left the chamber. Res No 447 – On The Run (OTR) Development – Moved Cr Murphy seconded Cr Jackson that Council give delegation to the Director of Development & Environmental Services and Acting Director of Infrastructure & Operations to negotiate with OTR regarding the upgrade of the carpark on the service road, Dukes Highway, Bordertown. The motion was put and was LOST 6.45 pm the meeting moved out of confidence. 6.46 pm Cr Penniment vacated her seat and left the Chamber. 6.48 pm Cr Oliver vacated her seat and left the Chamber. Res No 448 – On The Run (OTR) Development – Documents - Moved Cr Hannemann seconded Cr Goossens that all documentation that relates to the above matter shall be kept confidential, pursuant to Section 91 (7) (b) of the Local Government Act until July 2018. CARRIED URGENT BUSINESS 

Nil .

Meeting Closed at 6.58pm N:\Committees\Council\NormalCouncil\Minutes\2017\20171212.docx


CONFIRMED

MAYOR

DATED

