2017 Digital Preservation Staffing Survey - National Digital ...

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Staffing for Effective Digital Preservation 2017 An NDSA Report

Results of the 2017 Digital Preservation Staffing Survey AUTHORS Winston Atkins, Duke University Libraries (Co-chair) Cynthia Ghering, Michigan State University Margaret Kidd, Virginia Commonwealth University Libraries Carol Kussmann, University of Minnesota Libraries (Co-chair) Joy M. Perrin, Texas Tech University Libraries Meg Phillips, National Archives and Records Administration Sibyl Schaefer, University of California, San Diego Kathryn Talbot, Kansas State University Libraries Representing the NDSA Staffing Survey Working Group

STAFFING FOR EFFECTIVE DIGITAL PRESERVATION 2017

TABLE OF CONTENTS ABOUT THE NATIONAL DIGITAL STEWARDSHIP ALLIANCE

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EXECUTIVE SUMMARY

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INTRODUCTION

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METHODOLOGY

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THE DATA FILES

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THE SURVEY CODEBOOK

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SURVEY CONTENT

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FINDINGS

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Background Information

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Digital Content

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Digital Preservation Activities

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Digital Preservation Organization and Staffing

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Staffing Qualifications and Training

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Comments about Digital Preservation Program Staffing and Organization

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ANALYSIS OF STAFFING LEVELS BY AMOUNT OF CONTENT

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COMPARISON WITH 2012 DATA

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Survey Response

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Organization Information

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Digital Preservation Activities

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Department Organization and Digital Preservation Comparison

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Current and Ideal FTE Comparison

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Perceived Satisfaction in Overall Organization

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Digital Preservation Specialist Staffing

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CONCLUSION and NEXT STEPS

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APPENDIX A: Survey Statistics from 2012 and 2017

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APPENDIX B: Survey Questions

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APPENDIX C: Partial List of Respondents

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STAFFING FOR EFFECTIVE DIGITAL PRESERVATION 2017

ABOUT THE NATIONAL DIGITAL STEWARDSHIP ALLIANCE

Founded in 2010, the National Digital Stewardship Alliance (NDSA) is a consortium of more than 220 partnering institutions that are committed to the long-term preservation of digital information. NDSA’s mission is to establish, maintain, and advance the capacity to preserve our nation’s digital resources for the benefit of present and future generations. NDSA member institutions represent all sectors, and include universities, consortia, non-profits, professional organizations, commercial enterprises, and government agencies at the federal, state, and local levels. More information about NDSA is available at http://www.ndsa.org/

Copyright © 2017 by National Digital Stewardship Alliance. This work is licensed under a Creative Commons Attribution 3.0 Unported License. DOI 10.17605/OSF.IO/3RCQK | ARK c7605/osf.io/3rcqk

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STAFFING FOR EFFECTIVE DIGITAL PRESERVATION 2017

EXECUTIVE SUMMARY In 2017, the National Digital Stewardship Alliance (NDSA) received completed survey responses from 133 institutions engaged in digital preservation, enabling the Staffing Survey Working Group to investigate how these organizations staffed and organized their digital preservation functions, and to identify any changes since the NDSA’s 2012 survey1 on the same topic, published in “Staffing for Effective Digital Preservation: An NDSA Report.”2 We received 78% of the responses from the US, down from 86% in the 2012 survey. Other countries responding were the United Kingdom (8), Germany (4), Switzerland (3), the Netherlands (2), and one each from