3rd CISM World Winter Games 2017 - Sochi (RUS) - Invitation File

SERGEY SHOYGU Minister of Defense of the Russian Federation General of the Army

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[email protected]

Dear friends and colleague, Olympic Winter Games 2014 in Sochi have shown to the whole world that our country's sport infrastructure matches highest modern standards. I'm sure it will allow to hold the FIFA World Cup 2018 at the highest level. I don't doubt that FIFA World Cup 2018 will become one of the most memorable events in sports history and it won't be less significant than «White» Olympics in Sochi. The major task for the Russian Federation and the Russian Armed Forces is faultless holding of CISM 3rd Military World Winter Games in Sochi. Success always favours the best ones in honest sport competitions. And the major success for competition managers is a pleasure in the eyes of every guests and participants of CISM III 3rd Military World Winter Games in Sochi. I'm sure that many years you will fondly remember these Games and appreciate the scale of Russian hospitality and cordiality. I wish a productive work for the benefit of Military Sport to all participants and guests of the General Assembly.

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Table of contents INVITATION DISTRIBUTION LIST - GENERAL INFORMATION - FIRST PRELIMINARY AGREEMENT - SECOND PRELIMINARY AGREEMENT - FINAL ENTRY - LATE REPLACEMENT FORM (LRF)

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I N T E R N A T I O N A L M I L I T A R Y S P O R T S C O UN C I L

3rd CISM WORLD WINTER GAMES invitation

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DISTRIBUTION LIST CISM MEMBER NATIONS (Only nations with active status will be allowed to participate)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44

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AFG RSA

Afghanistan South Africa

ALB

Albania, R.

ALG

Algeria, R.D.P.

GER

Germany, F.R.

ANG

Angola, R.

KSA

Saudi Arabia, Kingdom

ARG

ArgenJna, R.

ARM

Armenia

AUT

Austria, R.

AZE

Azerbaijan

BRN

Bahrain, Kingdom

BAN

Bangladesh

BAR

Barbados

BLR

Belarus

BEL

Belgium, Kingdom

BEN

Benin, R.

BOL

Bolivia, R.

BIH

Bosnia-Herzegovina

BOT

Botswana, R.

BRA

Brazil, F.R.

BUL

Bulgaria, R.

BUR

Burkina Faso

BDI

Burundi, R.

CPV

Cape Verde, R.

CMR

Cameroon, R.

CAN

Canada

CAF

Central African R.

CHI

Chile, R.

CHN

China, P.R.

CYP

Cyprus, R.

COL

Colombia, R.

CGO

Congo, R.

COD

D. R. of Congo

CIV

Ivory Coast, R.

KOR

Korea, R.

PRK

D.P.R. of Korea

CRO

CroaJa, R.

DEN

Denmark, Kingdom

DJI

DjibouJ, R.

DOM

Dominican R.

EGY

Egypt, Arabic R.

UAE

United Arab Emirates

ECU

Ecuador

45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88

ERI

Eritrea

ESP

Spain, Kingdom

EST

Estonia, R.

USA

United States of America

FIN

Finland, R.

FRA

France, R.

GAB

Gabon, R.

GAM

Gambia, R.

GEO

Georgia, R.

GHA

Ghana, R.

GRE

Greece, R.

GUA

Guatemala, R.

GUI

Guinea, R.

GBS

Guinea-Bissau, R.

GEQ

Equatorial Guinea, R.

HUN

Hungary, R.

IND

India, R.

IDN

Indonesia

IRI

Iran, Islamic R.

IRQ

Iraq

IRL

Ireland, R.

CISM GOVERNING BODIES • CISM President • CISM Continental Presidents • CISM Board of Directors • CISM Secretary General • Presidents of CISM Commissions • President and Members of CISM Skiing Committee • Representatives of the CISM Partners and Sponsors

ITA

Italy, R.

JAM

Jamaica

JOR

Jordan, Hashemite Kingdom

KAZ

Kazakhstan, R.

KEN

Kenya

KGZ

Kyrgyzstan

KUW

Kuwait, State

LES

Lesotho

LAT

Latvia

LIB

Lebanon, R.

LBA

Libya

LTU

Lithuania, R.

LUX

Luxembourg, Grand Duchy

MKD

Former Yugoslav Rep. of Macedonia

MAD

Madagascar, R.

MAW

Malawi

MLI

Mali, R.

MLT

Malta

MAR

Morocco, Kingdom

MTN

Mauritania, Islamic R.

MON

Monaco

MGL

Mongolia, State

MNE

Montenegro

89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134

NAM NIG NGR NOR OMA UGA UZB PAK PLE PAR NED PER PHI POL POR QAT ROM RUS RWA SEN SCG SLE SVK SLO SUD SRI SWE SUI SUR SWZ SYR TAN CHA CZE THA TOG TRI TUN TUR UKR URU VEN VIE YEM ZAM ZIM

Namibia Niger, R. Nigeria, Federal R. Norway, Kingdom Oman, Sultanate Uganda, R. Uzbekistan Pakistan, Islamic R. PalesJne, State of Paraguay, R. Netherlands, Kingdom Peru, R. Philippines Poland, R. Portugal, R. Qatar, State Romania Russia, F. Rwanda, R. Senegal, R. Serbia Sierra Leone, R. Slovakia, R. Slovenia, R. Sudan, R. Sri Lanka, R. Sweden, Kingdom Switzerland, ConfederaJon Suriname, R. Swaziland, R Syria, Syrian Arab R. Tanzania, United R. Chad, R. Czech Rep. Thailand, Kingdom Togo, R. Trinidad and Tobago Tunisia, R. Turkey, R. Ukraine Uruguay, Eastern R. Venezuela, R. Vietnam, R Yemen, R. Zambia, R. Zimbabwe, R.

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GENERAL INFORMATION 1. FOREWARD The purpose of this “general information” is to present the main aspect of the 3th CISM World Winter Games Organization and mainly to guide how to handle the enclosed documents. The WINOC will also extend invitations to all CISM member nations: • Through diplomatic channel • Via the Chiefs of Delegation • Through the 3rd CISM WWG website : www.cska.ru For the CISM non-Member Nations that have obtained a special permission from the BoD, invitations will be extended through diplomatic channels only. 2. ABBREVIATIONS The following abbreviations will be used throughout these regulations: CISM International Military Sports Council 3rd CISM WWG 3rd CISM World Winter Games – SOCHI 2017 CISM Pres. CISM President CISM SG CISM Secretary General CISM BoD CISM Board of Directors CISM CC CISM Coordination Committee CDel Chief of Delegation (of a CISM Member nation) COM Chief of Mission GA General Assembly ISF International Sports Federation OCR Official CISM Representative P (CSC) (President) CISM Sport Committee WADA World Anti-Doping Agency WINOC World Winter Games Organizing Committee • Words importing the masculine gender shall include the feminine • Words of the plural number shall include the singular • Words of the singular number shall include the plural 3. OVERALL PROGRAM The CISM CC and the WINOC agreed that the 3rd CISM World Winter Games will be [email protected]

organized in the city of Sochi from 22 to 28 February 2017. The Overall Program of the 3rd CISM WWG is based on the following schedule:

DATES

ACTIVITIES

22 February

Arrival

23 February

Training and Opening Ceremony

24 – 26 February

Training and Competitions/Finals

24 – 26 February

Competition/Finals and Closing Ceremony

28 February

Departures

4. SPORTS PROGRAMMED The following sport events will be organized during the 3rd CISM World Winter Games 2017:

Men

Women

1 Biathlon

x

x

2 Cross-country Skiing

x

x

3 Alpine Skiing

x

x

4 Ski Orienteering

x

x

5 Sport Climbing

x

x

6 Short Track

x

x

7 Ski Mountaineering

x

x

8 Patrol Race

x

x

NAME OF THE SPORT

All details regarding the regulations of the sports programmed during the Games and the number of participating individuals and teams in these sports are described in the “Handbook II”. 7

5. ENTRY FORMS Reply to this invitation is made ONLY by using the entry forms attached as follow: 5.1. First preliminary agreement to be returned before 15 May 2016 •Number of participants: - Authorities - Officials - Athletes: per sport and per gender •List of Top Athletes (foreseen) 5.2. Second preliminary agreement to be returned before 20 August 2016 •Provisional travel information •Number of participants: - Authorities - Officials - Athletes: per sport, per gender 5.3. Final Entry to be return before the 20 Nov 2016 •Definitive travel information •Overview number of participants •Nominative list of: - Authorities - Officials - Athletes: per sport, per gender, per discipline •Declaration of weapons and ammunitions •Declaration of drugs form •List of Top Athletes •Commitment by the CDel 5.4. Late Replacement Form (LFR) 5.5. Online registration procedure The WINOC has created the 3rd CISM World Winter Games 2017 Website. One of the sections of this Website will be dedicated to an “online registration program”. The use of the “online registration program” is highly recommended for the entry forms and will be possible from the 30th of April 2016. Each CISM member nation will receive login and password in April 2016. At the same time, a guide “How to register online” describing the different steps of the procedure will be available online. If your country doesn’t have the possibility to register online, then the response to the invitation may be done by Fax. All names mentioned in agreements must be written according to the passport and only 8

in Latin letters. The Organizing Committee will only accept the Missions that have respected the deadlines set for returning the entry forms, except in exceptional cases. 6. CONTACTS AND CORRESPONDENCE For official correspondence concerning the 3rd CISM WWG – Sochi 2017, please contact: 3rd. CISM WWG ORGANIZING COMMITTEE - WINOC ADDRESS: Organizing Committee “SOCHI 2017” Leningrad Avenue , 39 125 167 postcode TEL: +7 495 613 26 18 FAX: +7 495 613 26 18 E-MAIL: [email protected] WEBSITE: www.cismsochi2017.com With copies to: 1. CISM GENERAL SECRETARIAT – 3rd CISM WWG PROJECT MANAGER ADDRESS: 26 rue Jacques Jordaens; B-1000 Brussels; Belgium TEL: + 32 (0)2 650 02 81 E-MAIL: [email protected] WEBSITE: www.milsport.one 2. RUSSIAN DELEGATION TO CISM ADDRESS: Leningrad Avenue , 39/3 Russia TEL: + 7 499 157 81 50 FAX: + 7 499 157 80 45

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FIRST PRELIMINARY AGREEMENT

TO BE RETURNED BEFORE May 15 , 2016. The use of the “online registration program” is highly recommended WEBSITE: www.cismsochi2017.com FAX : Only if the country doesn’t have the possibility to register online TO: WINOC FAX: +7 495 613 26 18 COPY TO: CISM GENERAL SECRETARIAT FAX: (32-2) 647 5387 RUSSIAN DELEGATION TEL : +7 499 157 80 65 FAX : +7 499 157 80 45 The files for e-mail or Fax transmissions are also in the DVD

[email protected]

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TO BE RETURNED BEFORE May 15 , 2016.

COUNTRY COMPOSITION OF THE MISSION 1. AUTHORITIES

CATEGORY (a)

AUTHORITIES (a)

VVIP

Head of State Prime Minister Ministers CISM President Chief of Staff Visiting 3 Stars General

CISM VIP

CISM Vice President Board of Director members CISM Skiing Committee President

1

Chief of Mission Members of CISM General Secretariat Members of Skiing Committee

2

Deputy Chief of Mission (b) Extra doctors or physicians (b)

NOTES a) Categories considered for lodging according to the table of item 7.1 of Handbook I. b) When the size of the Mission exceeds 30 individuals, every country can designate a Deputy Chief of Mission according to the table of item 5.2.3.1.b. of Handbook I. c) According to the item 5.2.3.2.a. of Handbook I.

Date: 10

MEN

Your contact

WOMEN

Rank/Name Phone Fax E-mail

Signature of Chief of Delegation Rank/Name: [email protected]



COUNTRY

2. ATHLETES/OFFICIALS – OVERVIEW PARTICIPATION (Nr.) (a)

DELEGATION

MEN

WOMEN

TOTAL

Chief of Mission

1

1

Deputy Chief of Mission (b)

1

1

Physician or masseur

1

1

Journalist (Military press)

3

3

Driver or ad libitum

1

1

Subcategory

7

7

NOTES (a) Categories considered for lodging according to the table of item 7.1 of Handbook I. (b) When the size of the Mission exceeds 30 individuals, every country can designate a deputy Chief of Mission according to the table of item 5.2.3.1.b. of Handbook I. * Prior to filing this form read the regulations on Composition of Mission for all sports in Handbook II.

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SPORT

Coaches

Technicians

MEN WOMEN

MEN WOMEN

COMPETITORS

TOTAL

MEN WOMEN

Biathlon

1

1

5

5

12

Cross Country Skiing

1

1

4

4

10

Alpine Skiing

1

1

4

4

10

Ski Orienteering

1

1

4

4

10

Sport Climbing

1

0

6

6

13

Short Track

1

1

4

4

10

Ski Mountaineering

1

0

3

3

7

Subcategory

7

5

30

30

72

Date: 12

OFFICIALS




COUNTRY TOP ATHLETES RANK

Date: [email protected]

NAME

FIRST NAME

SPORT

BEST PERFORMANCE (S): year, competition name and performance reached

Signature of Chief of Delegation Rank/Name: 13

SECOND PRELIMINARY AGREEMENT TO BE RETURNED BEFORE August 20 The use of the “online registration program” is highly recommended WEBSITE: www.cismsochi2017.com FAX : Only if the country doesn’t have the possibility to register online TO: WINOC FAX: +7 495 613 26 18 COPY TO: CISM GENERAL SECRETARIAT FAX: (32-2) 647 53 87

RUSSIAN DELEGATION TEL : +7 499 157 80 65 FAX : +7 499 157 80 45 The files for e-mail or Fax transmissions are also in the DVD

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[email protected]

SECOND PRELIMINARY AGREEMENT

TO BE RETURNED BEFORE 20 August 2016

COUNTRY

PROVISIONAL TRAVEL INFORMATION DESTINATION

ARRIVAL

Flight Date Time

Number of people

DEPARTURE Flight Date Time

Number of people

Sochi International Airport (Civilian flights)



Your contact






CATEGORY (a)

AUTHORITIES (a)

VVIP

Head of State Prime Minister Ministers CISM President Chief of Staff Visiting 3 Stars General

CISM VIP

CISM Vice President Board of Director members CISM Skiing Committee President

1

Chief of Mission Members of CISM General Secretariat Members of Skiing Committee

2

Deputy Chief of Mission (b) Extra doctors or physicians (b)


Date: 16

MEN

Your contact

WOMEN





COUNTRY

2. ATHLETES/OFFICIALS – OVERVIEW PARTICIPATION (Nr.) (a)

DELEGATION

MEN

WOMEN

TOTAL

Chief of Mission

1

1


1

1


1

1


3

3


1

1

Subcategory

7

7

Please respect the maximum number of persons (men and women) as indicated per category. NOTES (a) Categories considered for lodging according to the table of item 7.1 of Handbook I. (b) When the size of the Mission exceeds 30 individuals, every country can designate a deputy Chief of Mission according to the table of item 5.2.3.1.b. of Handbook I. * Prior to filing this form read the regulations on Composition of Mission for all sports in Handbook II.

[email protected]

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SPORT

OFFICIALS

Coaches

Technicians

MEN WOMEN

MEN WOMEN

COMPETITORS

TOTAL

MEN WOMEN

Biathlon

1

1

5

5

12


1

1

4

4

10

Alpine Skiing

1

1

4

4

10

Ski Orienteering

1

1

4

4

10

Sport Climbing

1

0

6

6

13

Short Track

1

1

4

4

10

Ski Mountaineering

1

0

3

3

7

Subcategory

7

5

30

30

72

Please respect the maximum number of persons (men and women) as indicated per category.

Date: 18


FINAL ENTRY TO BE RETURNED BEFORE November 20th The use of the “online registration program” is highly recommended WEBSITE: www.cismsochi2017.com FAX : Only if the country doesn’t have the possibility to register online TO: WINOC FAX: +7 495 613 26 18 COPY TO: CISM GENERAL SECRETARIAT FAX: (32-2) 647 5387 The files for e-mail or Fax transmissions are also in the DVD

[email protected]

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FINAL ENTRY

TO BE RETURNED BEFORE 20 November 2016

COUNTRY TRAVEL INFORMATION DESTINATION

ARRIVAL

Flight Date Time

Number of people

DEPARTURE Flight Date Time

Number of people

Sochi International Airport (Civilian flights)

Your contact

Date: 20



FINAL ENTRY



CAT (a)

FUNCTION (a)

NAME

FIRST NAME

RANK

GENDER (M or W)

VVIP CISM VIP 1 2 (a) Categories and functions considered for lodging according to the table of item 7.1 of Handbook I. (M or W): Abbreviations M and W mean respectively if the official is man or woman. In strict compliance with applicable CISM Regulations (art. 7.21), I, the undersigned Chief of Delegation, hereby officially confirm that all athletes representing my nation in this CISM event are on active duty in my nation’s Armed Forces. I understand that sanctions may be imposed against my nation, my mission, my team, individual athletes or me for violation of this provision (CISM Regulations, Art. 1.12)



FINAL ENTRY


COUNTRY 2. ATHLETES/OFFICIALS – OVERVIEW PARTICIPATION (Nr.) (a)

DELEGATION

MEN

WOMEN

TOTAL

Chief of Mission

1

1


1

1


1

1


3

3


1

1

Subcategory

7

7

Please respect the maximum number of persons (men and women) as indicated per category. NOTES (a) Categories considered for lodging according to the table of item 7.1 of Handbook I. (b) When the size of the Mission exceeds 30 individuals, every country can designate a deputy Chief of Mission according to the table of item 5.2.3.1.b. of Handbook I. * Prior to filing this form read the regulations on Composition of Mission for all sports in Handbook II. 22

[email protected]

FINAL ENTRY


SPORT

OFFICIALS

Coaches

Technicians

MEN WOMEN

MEN WOMEN

COMPETITORS

TOTAL

MEN WOMEN

Biathlon

1

1

5

5

12


1

1

4

4

10

Alpine Skiing

1

1

4

4

10

Ski Orienteering

1

1

4

4

10

Sport Climbing

1

0

6

6

13

Short Track

1

1

4

4

10

Ski Mountaineering

1

0

3

3

7

Subcategory

7

5

30

30

72

Please respect the maximum number of persons (men and women) as indicated per category.



FINAL ENTRY


COUNTRY COMPOSITION OF THE MISSION 3A. OFFICIALS

CAT (a)

RANK

NAME

FIRST NAME

GENDER (M or W)

Chief of Mission Deputy Com (b) Journalist (Military Press ) Physician/masseur (c) Driver or ad libitum (M or W): Abbreviations M and W mean respectively if the official is man or woman. In strict compliance with applicable CISM Regulations (art. 7.21), I, the undersigned Chief of Delegation, hereby officially confirm that all athletes representing my nation in this CISM event are on active duty in my nation’s Armed Forces. I understand that sanctions may be imposed against my nation, my mission, my team, individual athletes or me for violation of this provision (CISM Regulations, Art. 1.12).

Date: 24



FINAL ENTRY by sport

Biathlon Cross country skiing Alpine skiing Ski orienteering Sport climbing Short track Ski mountaineering Patrol race [email protected]

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FINAL ENTRY


COUNTRY 3B. BIATHLON

FUNCTION

NUMBER

Coach/ Team Captain

1

Technician/ Wax.

1

FUNCTION

NUMBER

Athletes MEN

5

Athletes WOMEN

5

RANK

RANK

NAME

NAME

FIRST NAME

GENDER (M or W)

FIRST NAME

* 4 more athletes (2M and/or 2W) from other sports disciplines will be allowed to start (Handbook II, art. 8.1/8.8) Athletes MEN OTHER SPORTS Athletes WOMEN OTHER SPORTS

1 2 1 2

Abbreviations M and W mean respectively if the official is man or woman.

Date: 26


FINAL ENTRY


COUNTRY 3C. CROSS-COUNTRY SKIING

FUNCTION NUMBER Coach/ Team Captain

1

Technician/ Wax.

1

RANK

FUNCTION NUMBER RANK Athletes MEN

4

Athletes WOMEN

4

NAME

NAME

FIRST NAME

GENDER (M or W)

FIRST NAME

SPORT

I

(I/S)

S

* 4 more athletes (2M and/or 2W) from other sports disciplines will be allowed to start (Handbook II, art.8.2) Athletes MEN OTHER SPORTS Athletes WOMEN OTHER SPORTS

1 2 1 2

Sport: I for Individual and S for Sprint. Abbreviations M and W mean respectively if the official is man or woman.



FINAL ENTRY


COUNTRY 3D. ALPINE SKIING


1

Technician/ Wax.

1

RANK


4

Athletes WOMEN

4

NAME

NAME

FIRST NAME

GENDER (M or W)

FIRST NAME

SPORT (LS)

LS

Sport: LS for Slalom. Abbreviations M and W mean respectively if the official is man or woman. Handbook II, art. 8.3

Date: 28


FINAL ENTRY


COUNTRY 3E. SKI ORIENTEERING


1

Technician/ Wax.

1

RANK


4

Athletes WOMEN

4

NAME

NAME

FIRST NAME

GENDER

SPORT

(M or W)

FIRST NAME

(I/R)

I

R

Sport: I for Individual and R for Relay. Abbreviations M and W mean respectively if the official is man or woman. Handbook II, art. 8.4



FINAL ENTRY


COUNTRY 3F. CLIMBING


RANK

NAME

FIRST NAME

GENDER (M or W)

SPORT (L/B/S)

1


6

Athletes WOMEN

6

NAME

FIRST NAME

L

B

S

Sport: L for Lead, B for Bouldering and S for Speed. Abbreviations M and W mean respectively if the official is man or woman. Handbook II, art. 8.5

Date: 30


FINAL ENTRY


COUNTRY 3G. SHORT TRACK


1

Technician/ Wax.

1

RANK


4

Athletes WOMEN

4

NAME

NAME

FIRST NAME

GENDER

SPORT

(M or W)

FIRST NAME

S

(S/L/R)

L

R

Sports: S for 500 m and L for 1000 m, R for Mixed Relay Abbreviations M and W mean respectively if the official is man or woman. Handbook II, art. 8.6



FINAL ENTRY


COUNTRY 3H. SKI MOUNTAINEERING

FUNCTION

NUMBER

Coach/ Team Captain

1

FUNCTION

NUMBER

Athletes MEN

3

Athletes WOMEN

3

RANK

RANK

NAME

NAME

FIRST NAME

GENDER (M or W)

FIRST NAME

Abbreviations M and W mean respectively if the official is man or woman. Handbook II, art. 8.7

Date: 32


FINAL ENTRY


COUNTRY DECLARATION OF WEAPONS AND AMMUNITIONS NUMBER (*)

R I F L E

TYPE OF WEAPON

MANUFACTURER

SERIAL NUMBER

AMMUNITIONS CALIBER QUANTITY

1 2 3 4 5 6 7 8 9 10 11 12 13

R E S E R V E TOTAL AMMUNITIONS (*) According to the sequence of the athlete user. Weapons and ammunitions must follow the user in the same flight.



FINAL ENTRY


COUNTRY DECLARATION OF DRUGS FORM DRUG

MANUFACTURER LAB

QUANTITY

1) According to Russia laws you have to declare the drugs you are bringing to medicate people of your mission. 2) Insert as many lines as needed.

Contact of the doctor


Date:

Date: 34

Signature of the Mission Doctor responsible for the drugs Rank/Name:


FINAL ENTRY


COUNTRY TOP ATHLETES RANK


NAME

FIRST NAME

SPORT

BEST PERFORMANCE (S): year, competition name and performance reached


FINAL ENTRY

COUNTRY

COMMITMENT BY THE CHIEF OF DELEGATION I undersigned, Chief of Delegation of ..................................... certify that all the competitors in the mission are members of ................................. Armed Forces and that the Chief of Mission and other members of the mission have been informed of the Regulations and traditions of CISM, including the importance of fair-play and good behavior. I declare that I have read and understood the following prescriptions: 1. The mission who comes to the 3rd CISM World Winter Games – SOCHI 2017 without confirming its participation, may be excluded from such Games if their unplanned arrival causes problems to the Organizing Country. 2. The mission that does not wear military uniforms during the Opening Ceremony of the Games will not be authorized to take part in the Competition. The Officials CISM Representatives (OCR) will communicate this decision. 3. In conformity with the Statutes and traditions of CISM, any political or religious action during a CISM event, in particular the dissemination of propaganda documents, pictures, brochures, reviews, etc, is strictly forbidden. Any contravention shall result in the exclusion of the mission from further competition. 4. The Chief of Mission is reminded that athletes and other team members must comply with CISM Regulations. Instances of indiscipline or poor sportsmanship will be handled by Games officials and may result in the disqualification of individual athletes or teams.

Date: 36


LATE REPLACEMENT FORM

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37

LATE REPLACEMENT FORM LRF*

TO BE SENT BY FAX AFTER THE 20 November 2016 AND BEFORE YOUR ARRIVAL IN SOCHI (IF NECESSARY)

COUNTRY REPLACED MEMBER RANK

NAME

FIRST NAME

REPLACEMENT SPORT/FUNCTION

RANK

NAME

FIRST NAME

* In accordance with Handbook I, art. 5.2.4 38

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LATE REPLACEMENT FORM LRF*

TO BE SENT by fax after the 20 November 2016 and before your arrival in SOCHI (if necessary)

BY PLANE ARRIVAL

DESTINATION FLIGHT

DATE

TIME

DEPARTURE NUMBER OF PEOPLE

FLIGHT

DATE

TIME

NUMBER OF PEOPLE

Rank/Name Your contact

Phone Fax E-mail



Table of contents : - Host country - Host city information - References, language and discrimination info - Dates of competitions - Participation - Rules of stay - Board and lodging - Transportation - Medical care and insurance - Security and accreditation - Entertainment - Ceremonies and protocol

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3rd CISM WORLD WINTER GAMES

HANDBOOK I ADMINISTRATIVE INFORMATION

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42

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HOST COUNTRY: RUSSIA

1.1 General Status of the Host Country Russia is vast. Russia is endless. Russia is timeless and eternal. Yet Russia can still surprise. Bounded by 12 seas of the Atlantic, Arctic and Pacific Oceans, the country’s 17.1 million km² include one-eighth of the earth’s inhabited surface area. In addition to being the largest, the Russian Federation is one of the world’s northernmost countries. It encompasses from its borders with Finland, Estonia, Latvia, Belarus, and Ukraine on the west to the Bering Strait in the far northeast and from its borders with Georgia, Azerbaijan, Kazakhstan, Mongolia, and China in the south to the Arctic Ocean in the north. European Russia, the most densely populated, urbanized, and industrialized region, lies between the UkraineBelarus border and the Ural Mountains. Seventy-eight percent of the population lives in this area. Two large industrial cities are located above the Arctic Circle: Murmansk on the Kola Peninsula and Norilsk in Siberia. Russia is a country of incomparable beauty, variety and extremes, encompassing the snow-capped peaks of the Ural and Caucasus mountains, the seemingly infinite Siberian forests, the broad rivers stretching across the continent and deserts and grasslands of its central steppe. Russia is the land of Lake Baikal - the deepest and purest on Earth - and of the Volga, the longest river in Europe. No other country extends across nine of the earth’s twenty-four standard time zones; as Russians in Vladivostok sit down to enjoy their evening family meals, their countrymen in Kaliningrad are rising to greet the sun’s morning rays. 1.2 Political Status of the Host Country Political system of Russia. Russia is a democratic federal rule-of-law state with the republican form of government. It consists of republics, territories, regions, federal cities, an autonomous region and autonomous areas - equal subjects of the Russian Federation. Russian is the official language. The political system established by the Constitution of 1993 provides the president with substantial superiority over other branches of the state. The president is elected for a term of six years by the citizens of the Russian Federation on the basis of general, equal and direct vote by the secret ballot. No-one may hold the office for more than two terms in succession. A candidate for the President of the Russian Federation can be nominated by a political party or by the candidate personally. In the later case the candidate must have an initiative group of 500 supporters. The Federal Assembly, the Parliament of the Russian Federation, is the supreme legislative body of the Russian Federation. The Federal Assembly consists of two chambers, the Federation Council and the State Duma. The State Duma is elected for a term of five years. It consists of 450 deputies. From 2007 all deputies are elected in proportion to the number of votes cast for the lists of candidates nominated by political parties. The Federation Council consists of two representatives from each Subject of the Federation, one from the representative and one from the executive bodies of the Subject of the Federation. The Government consists of the Chairman of the Government, Deputy Chairman of the Government and federal ministers. The Chairman is appointed by the president with consent of the State Duma. If the State Duma thrice rejects candidates for the Chairman of the Government nominated by the president, the president appoints a Chairman of the Government, dissolves the State Duma and calls a new election. The Prosecutor’s Office of the Russian Federation is a single centralized system in which lower prosecutors are subordinated to higher prosecutors and the Prosecutor-General. The Prosecutor-General is appointed to the post and relieved from it by the Federation Council on nomination by the President. Prosecutors are appointed by the Prosecutor-General.

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1.3. Economic Status of the Host Country The economy of Russia is a high-income mixed economy with state ownership in strategic areas of the economy. Market reforms of the 1990s privatized much of Russian industry and agriculture, with notable exceptions in the energy and defense-related sectors. Russia is unusual among the major economies in the way it relies on energy revenues to drive growth. The country has an abundance of natural resources, including oil, natural gas and precious metals, which make up a major share of Russia’s exports. As of 2012 oil and gas sector accounted for 16% of the GDP, 52% of federal budget revenues and over 70% of total exports. Russia has a large and sophisticated arms industry, capable of designing and manufacturing high-tech military equipment, including a fifth-generation fighter jet. The value of Russian arms exports totaled $15.7 billion in 2013—second only to the US. Top military exports from Russia include combat aircraft, air defense systems, ships, submarines. The Russian economy is the sixth largest in the world by PPP. 1.4. Cultural Status of the Host Country History of culture In order to understand Russian culture one must realize that it is a unique symbiosis of European and Asian traditions. Russia has part of its roots in European culture where the ideas of goodness, honor, and freedom have similar meaning as in the West. The Mongols, conquered Moscow in 1234 and Kiev in 1240, and controlled Russian lands for over 200 years. That brought Tatar blood into Slavic mix, creating modern Russian nation. When Moscow liberated itself from the Tartars in 1480, the modern Russian state was born. Distant from Europe, the new state was cut off from Constantinople which in 1453 had fallen to the Muslim Ottoman Turks. The Russian Orthodox Church, isolated from the rest of Christianity, developed independently as a national church. Modern culture Living for centuries in a very harsh climate explains the Russians’ strength, their ability to endure extreme hardship, and their occasional bleak outlook on life - but only to the non-Russian observer. Russians themselves never consider their life miserable. Hardships also helps develop such abilities as simplifying things (complex mechanisms break in tough climates, think Kalashnikov and other Russian military armament). Russians tend to find way around obstacles. Russian culture produced a number of world famous artists and writers. Literature would not be the same without Leo Tolstoy, Fyodor Dostoevsky or Joseph (Iosif) Brodsky. Here you can read more about Russian art. Russians consider themselves a well-educated nation. They read a lot of books. They attend theater, Russian ballet is very popular around the world. Russia produces world’s top mathematicians and physicists. Orthodoxy Russian Orthodoxy, a branch of Christianity, is deeply rooted in Russian culture. The majority of Russians are Christians. Church marriage is not official in Russia. Russian folklore Folklore is still very popular in Russian cities and towns. You may have heard about Palekh Art, Russian «basnya» poems and folk songs. Traditions is what keeps Russian Culture unique and alive to this day. 1.5. Sports Policies and Status of the Host Country Sport has always been one of Russia’s top national priorities. Soviet and Russian athletes have always been prominent on the international sporting stage, excelling in Olympic sports and among the top medal winners at the Olympic Games and World Championships. The Federal Government allocates substantial funds to develop both high performance sports and citizen participation. Federal target programs have been launched to promote sport to the public as a fundamental social activity. The Federal Government allocates substantial funds to develop both high performance sports and citizen participation. Federal target programs have been launched to promote sport to the public as a

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fundamental social activity. The government strongly believes that healthy lifestyle choices in a variety of sports will lead to a healthier society. At the same time, hosting major international sporting events provides a perfect opportunity to welcome guests from all over the world, share the celebration of sport and youth, and increase the social benefits created by these events. The success of the bidding campaigns is an extraordinary example of the government's commitment to hosting international sports events: in 2013 Kazan hosted the 27th Summer Universiade, in 2014 the Winter Olympic and Paralympic Games were held in Sochi, in 2015 the FINA World Aquatics Championships and FINA World Masters Championships will take place in Kazan and in 2018 eleven cities of Russia will play host to the FIFA World Cup.

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HOST CITY: 2. Host City Information

SOCHI

2.1. Introduction to Sochi A Black sea-resort town and the host city of the 2014 Winter Olympics. Sochi is unique among larger Russian cities as having some aspects of a subtropical resort. Apart from the scenic Caucasus Mountains, pebble and sand beaches, the city attracts vacation-goers with its subtropical vegetation, numerous parks, monuments, and extravagant Stalinist architecture. It was one of the most popular vacation destinations for Soviet families. About two million people visit Greater Sochi each summer. Weather in the fall and winter is mild, average temperature in November is 12°C. The city of Sochi, located in Southern Russia, is the longest city in Europe stretching 145km along the shores of the Black Sea. Sochi coastal area is a popular seaside resort, while the less-known Sochi mountain cluster is located an hour’s drive from the Black Sea. In recent years, US$12 billion has been invested in the development of Sochi mountain area and that of the surrounding infrastructure in preparation for the 2014 Olympic Winter Games. The Sochi mountain cluster is located at Krasnaya Polyana and half divided: the lower part lies at 560m and the upper part at 960 m above the sea. Krasnaya Polyana lies at the foot of the Caucasus Mountains, Gornaya Karousel lift-served summit rises to 2,320 m; giving a vertical drop of 1,760 m. From the 2013/14 winter season, the resort will offer 30km of worldclass ski slopes (previously, there were only 10km), with an extensive range of pistes varying in difficulty from green to black; 12 chair and gondola lifts, total 10km in length, will carry skiers to the slopes. 2.2. Citizens’ support and passion for the Games In order to successfully prepare and host the 3rd CISM World Winter Games 2017, administrative, financial and legislative support by the central Government, Krasnodar Region government and the City Council of Sochi is essential. If Sochi is selected to be the host for the 3rd CISM World Winter Games 2017, the central Government will provide essential infrastructure support such as transportation network and sports facilities, and furthermore will put in extra support by regulating special laws in order to provide smooth preparations for the Games. Also the sentiment and support of the citizens have sharply increased since the release of plans to host the Games by the Ministry of Defense and Sochi. 2.3. Main Events Several events of note are held in Sochi including the annual Kinotavr Film Festival, the Sochi Velvet Season Theatre Festival, fashion shows, organ and jazz music festivals, comedy club competitions; the billiards world championships; international cycling races, regattas and Russia’s mountain bike championships. The city also holds children’s festivals: The Magic of Dance, Kinotavrik and The Magic of Fairy Tales. It is also the venue of major international symposiums and official meetings. Many official events attended by foreign leaders, politicians, bankers and businesspersons. Also international forums are regularly held in Sochi. Since 2001, the Sochi International Investment Forum has been an annual event in the city. This is the main investment event in the country, where the most pressing issues of economic development are raised through an open discussion between government officials, the business community and experts. In 2014, Sochi hosted one of the world’s largest economic and political forums, the G8 Summit. With the alpine and Nordic events held at the nearby ski resort of Rosa Khutor in Krasnaya Polyana, Sochi hosted the XXII Olympic Winter Games and XI Paralympic Winter Games in 2014, as well as the Russian Formula 1 Grand Prix from 2014 until at least 2020. It will also be one of the host cities for the 2018 FIFA World Cup. However, of course, the most significant event are still to come: the 3rd CISM World Winter Games will take place on February 22-28, 2017. 46

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2.4. Krasnodar Region Weather Conditions Under the Köppen climate classification Krasnodar has a humid subtropical climate. Winters are cold and damp, with unstable snow cover. The average temperature in January, the area's coldest month, is 1 °C (34 °F). Weather conditions in winter vary greatly. Temperatures can exceed 20 °C (68 °F) for a few days, but temperatures below −20 °C (−4 °F) are not uncommon for Krasnodar as the city is not protected by mountains from cold waves. Summers are typically hot with a July average about 24.1 °C (75.4 °F). The city receives 735 millimeters (28.9 in) of precipitation annually, fairly spread throughout the year. Extreme storms are rare in the Krasnodar area. Extreme temperatures have ranged from −32.9 to 40.7 °C (−27.2 to 105.3 °F), recorded on January 11, 1940 and July 30, 2000, respectively

Climate data for Krasnodar Region Month

Jan

Feb

Mar

Apr May Jun

Record high °C (°F)

20.8 (69.4)

22.2 (72)

28.5 (83.3)

Average high °C (°F)

4.4 (39.9)

5.7 (42.3)

10.7 (51.3)

Daily mean °C (°F)

0.6 (33.1)

1.1 (34)

5.5 (41.9)

12.2 (54)

17.2 (63)

Average low °C (°F)

−2.2 (28)

−2.3 (27.9)

1.8 (35.2)

7.6 (45.7)

12.2 (54)

Jul

Aug

Sep Oct Nov Dec

Year

34.7 34.9 38.1 40.7 (94.5) (94.8) (100.6) (105.3)

40.0 (104)

38.5 33.9 27.4 22.9 (101.3) (93) (81.3) (73.2)

40.7 (105.3)

18.0 23.2 27.1 (64.4) (73.8) (80.8)

30.2 (86.4)

30.2 (86.4)

24.9 18.1 10.7 5.8 (76.8) (64.6) (51.3) (42.4)

17.4 (63.3)

21.3 (70.3)

24.1 (75.4)

23.7 (74.7)

18.5 12.3 6.1 (65.3) (54.1) (43)

2.1 (35.8)

12.1 (53.8)

16.4 (61.5)

18.7 (65.7)

18.0 (64.4)

13.3 7.9 2.8 (55.9) (46.2) (37)

−0.7 (30.7)

7.8 (46)

Record low °C −32.9 −29.8 −25.6 −5.6 −1.2 4.2 9.5 (−27.2) (−21.6) (−14.1) (21.9) (29.8) (39.6) (49.1) (°F)

3.9 (39)

−2.2 (28)

−9.9 −20.4 −27.6 (14.2) (−4.7) (−17.7)

−32.9 (−27.2)

56 (2.2)

44 (1.73)

46 (1.81)

56 73 77 (2.2) (2.87) (3.03)

735 (28.94)

Precipita@on mm (inches)

66 (2.6)

54 (2.13)

58 (2.28)

51 68 86 (2.01) (2.68) (3.39)

Snowfall cm (inches)

3 (1.2)

4 (1.6)

1 (0.4)

9 (3.5)

0 (0)

0 (0)

0 (0)

0 (0)

0 (0)

0 (0)

1 (0.4)

2 (0.8)

20 (7.9)

Avg. rainy days

13

11

14

15

14

14

10

8

10

12

14

15

150

Avg. snowy days

6

6

3

0

0

0

0

0

0

0

2

5

22

% humidity

84

79

75

70

70

70

66

64

70

77

83

85

74

Mean monthly sunshine hours

71.3

87.0

136.4

180.0

303.8

285.2

55.8

2,141.1

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248.0 276.0

237.0 173.6 87.0

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2.5. Customs and immigration Further to an analysis, it is possible to assert that the implementation of the CISM WWG is compatible with all the regulations and the opposable legal procedures to this day. 2.6. VISAS To be allowed on the Russian territory, any foreigner shall possess one valid passport (still valid 6 months after their return to their country) and shall present a travel document accepted by the Russian authorities, one visa (for the countries falling under that bond) as well as the justifications related to their conditions and durations of stay. The principle of the free issuance of visas has been retained for this sporting event. To obtain the free issuance, the foreign nationals concerned will need to present, when filing their visa application, a document proving their participation to the 3TH CISM World Winter Games. 2.7. CUSTOMS PROCEDURES At instigation of the inter-ministerial delegation to the big sports events, the airport services will be sought so that, in the respect for the obligations of control, all the measures are taken to facilitate the passages in customs of delegations, their goods: relieved formalities, dedicated lanes… The missions will take a special attention to fill the documents about the temporary entry of weapons, munitions and drugs on the Russian territory. This is a key point. If you don’t respect that point you will have some problems to enter in Russia or you won’t be allowed to enter in Russia. 2.8. CURRENT SANITARY RULES AND VACCINATIONS No vaccination is at present compulsory to enter Russia. It is however recommended to consult the site of the Ministry of Foreign and European Affairs.

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REFERENCES, LANGUAGE AND DISCRIMINATION INFO 3.1 References The organization of the 3rd CISM WWG is governed by the CISM Statutes, the CISM Regulations, the regulations of the 3rd CISM WWG, the CISM Sports Regulations and the Games Contract between the CISM and WINOC. 3.2 Language All official documents concerning the 3rd CISM WWG will be made in English. The website of the Games will be in three languages: English, Russian and French. 3.3 Political, Religious, Sex and Racial Discrimination Given the nature and aims of CISM, no discrimination is allowed against country or person on ground of ethnic groups, religion or political affiliations.

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DATES OF COMPETITIONS 4.

DATES Sport/ Discipline Arrivals – Departures

Ceremonies

Wednesday 22/02

Thursday 23/02

Friday 24/02

Opening

Biathlon

Sprint 10km - M 7,5km – W

Mixed relay

Alpine Skiing

Slalom (M)

Slalom (W)

Team sprint

Sprint (M,W) Individual (M, W)

Speed

Patrol (M, W)

Middle dist. (M, W)

Mixed replay (M, W)

Team Race (M, W)

Qualification

Semifinal Final

500m (M, W)

1000m (M, W)

(Record) (Lead)

Short Track

Tuesday 28/02

Closing Individual 15km - M 10km – W

Sport Climbing

Monday 27/02

Departures


Ski Mount-ing

Sunday 26/02

Arrivals

Ski Orienteering

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Saturday 25/02

(Lead)

Speed (Сlassical)

Final

(Bouldering)

Mixed relay (3000m)

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PARTICIPATION 5.1 Invitation The whole information about this subject is described in the invitation and its enclosures. 5.2 Participants 5.2.1 MILITARY STATUS CISM is by definition a military organization. Only personnel in active duty as defined in CISM Regulations, may take part at the 3rd CISM WWG competitions. During the Games, all military participants shall be in possession of proper documentation which signifies active military service of the member nation he represents. The documentation can be: • A valid military identity card for those athletes who are authorized to present their military ID abroad; • A form of verification (in English and/or Russian) of military status accompanied by a passport. Any athlete who fails to present such a military ID card or form will not be authorized to take part at the 3rd CISM WWG, and the WINOC shall not have any obligation towards this individual (no board and lodging). The accompanying people, such as coaches, doctors, journalists or drivers shall preferably be military personnel too. Nevertheless, civilian members are accepted. These civilian mission members must conform to the disciplinary rules accepted by all other participants. By signing the Final Entry, the Chief of Delegation confirms the active military status of the participating athletes. If there are last minute changes in the participation of the athletes, the verification file may be signed by the Chief of Mission, but shall be confirmed by the CoD by official letter. 5.2.2 AGE In terms of age, persons less than 17 years cannot participate in CISM events under any circumstances 5.2.3 COMPOSITION OF A MISSION Teams sent by their countries to participate in the Games are called “Missions”. Any mission can participate in all the different sports and disciplines or in only some of them. The composition of the mission is therefore directly linked to the choice of disciplines in which the mission will participate. The following table lists the different members of mission per discipline and represents the maximal composition of a mission.

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COMPOSITION Chief of Mission

1

Deputy Chief of Mission

From 0 to 1

Physician or Masseur

1

Journalists (Military Media)

3

Driver or Ad-libitum

1 7

TOTAL SUBCATEGORY

SPORT

OFFICIALS

COMPETITORS

Technicians

MEN

WOMEN

Biathlon

1

1

5

5

12


1

1

4

4

10

Alpine Skiing

1

1

4

4

10

Ski Orienteering

1

1

4

4

10

Sport Climbing

1

0

6

6

13

Short Track

1

1

4

4

10

Ski Mountaineering

1

0

3

3

7

Subcategory

7

5

30

30

72

MAX. TOTAL

52

TOTAL

Coaches

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Delegations are required to strictly respect the standard composition of a participating mission. The WINOC has no financial or organizational obligations towards people who are not included in the mission (relatives, spectators, etc.). A mission participating in the 3rd CISM World Winter Games is composed by Mission Officials, VVIPs, CISM VIPs, Sports Officials, Journalists (Military Media) and Competitors. (Please check Art. 7.1, Handbook I regarding the financial conditions associated with the various officials) 5.2.3.1 MISSION OFFICIALS The main actors of a CISM Military World Games are the athletes. In order to avoid missions with more officials than athletes the proportion below must be respected by the participants:

Competitors

Officials (maximum)

1-3

2

4-6

3

7-8

5

9 - 10

7

11 - 20

10

21 - 30

13

31 - 40

15

41 - 50

17

+51

19

NOTE Any exception must be discussed and authorized by the WINOC.

a. Chief of Mission Every participating country shall designate a Chief of Mission who shall be entitled to represent his country. Key point: A Chief of Delegation attending the Games must be the Chief of Mission! The only exception admitted: BoD members + OCR’s. b. Deputy Chief of Mission When the size of the Mission exceeds 30 individuals, every country can designate a deputy Chief of Mission according to the following table: Size of the Mission

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Deputy Chief of Mission

Chief of Mission

1-30 individuals

1

0

31 and above

1

1

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5.2.3.2 SPORTS OFFICIALS For the complete details regarding the sports officials belonging to each sport, please refer to the “Handbook II – Sports Information”. a. Mission doctor or physician/ masseur • One per mission • The missions can bring more doctors or physician than foreseen in the composition of mission as long as they respect the maximal composition of a mission and the proportion table of item b. Waxing/technicians, driver or ad-libitum • See Composition of the mission 5.2.4 MODIFICATION OF THE COMPOSITION OF A MISSION Certain flexibility must be applied in such cases. A good communication between the WINOC and the participating mission is essential to solve any misunderstanding.

Before 20 November 2016 For any modification in the composition of the Mission (officials, VVIPs, VIPs, sports officials or competitors) it’s highly recommended to use the “online registration program”.

After 20 November 2016 Any modification in the composition of the Mission (officials, VVIPs, VIPs, sports officials or competitors) shall be done by the use of a Late Replacement Form (LRF). This form will be part of the invitation file. 5.3 Withdrawal of participation Any nation that withdraws from participating in the 3rd CISM WWG, after having sent a final entry form, is requested to notify the organizers immediately before the opening of the Games (with copy to the CISM GS). In that case, an amount fixed by the CISM BoD will be charged for administrative costs. 5.4 Travelling As a general rule, travelling expenses of participating authorities and missions to the venue of the 3th CISM World Winter Games are borne by the delegations they belong to. Local transportation will be organized by the WINOC. 5.5 ARRIVAL 5.5.1 GENERAL As a general rule, missions are required to strictly comply with the scheduled arrival dates fixed in the invitation, from the 22nd of February in the afternoon (lunch will be the first meal taken in charge by the WINOC) to the 28th of February he morning (breakfast will be the last meal taken in charge by the WINOC). 5.5.2 EARLY ARRIVAL OF AN EXPECTED MISSION In principle, the WINOC will not accept Missions arriving before the scheduled dates. In all cases, missions arriving too early must pay the extra accommodation costs at the rate of 250 Euros per day per head to the Organizing Committee upon their arrival. In case the mission is not able to pay these accommodation costs, the mission will not be allowed to participate in the Games. 5.5.3 LATE ARRIVAL OF AN EXPECTED MISSION a. Before the preliminary meeting Expected missions will have normal participation. b. After the preliminary meeting (drawing of lots) Before the start of the competitions - Expected missions will have normal participation. During the preliminary meeting, the athletes and teams are placed by drawing of lots following the same procedure as the 54

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Nations present. After the start of the competitions - Expected missions will be allowed to compete following the planned program. The drawing of lots for the coming events will not be repeated. The teams and individuals of the missions concerned are placed, at the convenience of the Technical Jury, in those positions which will not affect the drawing of lots. For individuals: all events not participated in are lost. 5.5.4 ARRIVAL OF AN UNEXPECTED MISSION The WINOC will not accept the participation of these missions. The missions not sending the Final Entry till the deadline must request their participation to the WINOC before arriving in Sochi. If the WINOC authorizes the participation and the mission arrives after the Preliminary Meeting on no account should the events in progress or those already completed be repeated. Participation in events not yet started is accepted. The planned program is applicable. The drawing of lots of the coming events will not be repeated. Teams and individuals of the missions concerned are placed, at the convenience of the Technical Jury, in those positions that will not affect the drawing of lots. 5.6 Departure 5.6.1GENERAL As a general rule, missions are required to strictly comply with the scheduled departure dates fixed in the invitation. If your mission is departing split on various groups please specify the different flights. 5.6.2 EARLY DEPARTURE No sanctions will be applicable if an athlete or a mission leaves the Games with the approval of CISM because of absolute necessity or in case of emergency (e.g. injuries, flight connection problems, death of a family member, etc.). 5.6.3 LATE DEPARTURE In all cases, missions leaving after the fixed date must pay extra accommodation costs at the rate of 250 Euros per day per head. For any doubt and/or clarification, please contact the WINOC.

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RULES OF STAY 6.1 Program of stay Upon arrival in Sochi, the participant will receive an information package (Guidebook) containing to complete program of stay. 6.2 Disciplinary matter The Chiefs of Mission at the Games are responsible for the behavior of their mission. The missions fall under the jurisdiction of Russia. During the Games, all athletes present on the competition areas are equal before the jury, the referees and themselves. No one may use his rank to impose his views on sports matters. Civilian Members of the missions must conform to the disciplinary rules accepted by all other participants. 6.3 Dress code 6.3.1 Military uniform All participants must wear their national military uniform during official ceremonies such as the opening ceremony (outdoor) and closing ceremony (indoor) of the CISM World Winter Games. Individuals without proper uniform will not be allowed to participate in the Games. The medal ceremonies will be done in uniform to enhance the military character of the Games. 6.3.2 NATIONAL TRACK SUIT It is highly recommended for competitors to have at least one official track-suit (training), official jersey/ polo and official winter/ski jacket, preferably in the national colors with the name of the country. 6.3.3 CIVILIAN DRESS Civilian dress may be worn on cultural activities organized by the WINOC as well as during the free times between the competitions and ceremonies. 6.4 Advertising All advertising during the sports competitions and medal awarding at the competition areas and in the accommodation sites has to be in accordance with the regulations of the relevant International Sports Federation and CISM rules. All types of advertisement which goes against ethics, or the spirit of sport and CISM are strictly forbidden. Any infringement to this rule shall automatically result on immediate disqualification of the athlete/ team. As a general rule in CISM, any advertisement of tobacco and/or alcohol is strictly forbidden. 6.5 Forbidden actions In conformity with the statutes and traditions of CISM, any political or religious action during the Games, in particular the dissemination of propaganda documents, pictures, brochures, reviews, is strictly forbidden. Any contravention shall result in the exclusion of the mission from further competition and the case shall be referred to the CISM Discipline Commission.

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BOARD AND LODGING 7.1 Categories considered for lodging The WINOC officially commit itself to accommodate in full board and lodging any official registered participant in the 3rd CISM WWG . This accommodation will respect the following table:

CATEGORY

VVIP

CISM VIP

Authorities participants/ functions

ACCOMMODATION AND FINANCIAL DISPOSITIONS

Head of State, Prime Ministers Ministers of Defense, Ministers Chiefs of Staff, Visiting 3 star General President of CISM President/his representative from the IOC Presidents of ISF Representative from UN

The people considered in this category have to be accommodated in a 5 star hotel at their own expenses except the President of CISM

Secretary General Continental Presidents of CISM CISM WWG Project Manager President CISM Skiing Committee OCR(*)

The people considered in this category have to be accommodated in a hotel at the WINOC expenses.

Board of Director’s members Treasurer General Former CISM Presidents and Secretary General Guests of CISM Sponsors and Partners CISM

The people considered in this category have to be accommodated in a hotel at their own expenses. The accommodation prices will be announced in advance and may not exceed 175 EUROS for a single room and 200 EUROS for a double room (breakfast included).

1

Chiefs of missions Others members of the CISM General Secretariat WWG French Liaison Officer Technical Delegates from the ISF International referees CISM Skiing Members *

Accommodation for the people in this category is foreseen in a separated hotel, free of charge, preferably in a single room.

2

Deputies CoM, Team Captain Trainer/coach, Technician, Physician Mechanics/helpers/masseurs, ad libitum Journalists (Military Media) Male athletes, Female athletes.

Accommodation for the people in this category is foreseen in vacation villages and/or youth hotels

Relatives Sympathizers

The Organizing Committee has no obligation towards this category of people. However, they can assist these people to find accommodation

3

Accommodation criteria. Accommodation for the missions will be the best availa-ble and will strictly comply with the provisions set in the CISM Regulations. The accommodation plan shall be submitted to the CISM WWG CC at least 4 months before the start of the competitions [email protected]

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7.2 Meals and drinks Meals and drinks will both be balanced and substantial and meet the requirement of sport dietetics. As much as possible, the following points will be taken into consideration: • Traditions particular to race and • Medical requirements and prescriptions; • Schedule of events • The WINOC will provide free of charge non alcoholic drinks during meals and water throughout the duration of the competitions. 7.3 Extra expenses Extra expenses including telephone, laundry and drinks must be paid by the consumers. Any cost before the foreseen arrival and/or the departure date, must be covered by the participants.

TRANSPORTATION 8.1 Travel Expenses As a general rule, travelling expenses of participating authorities and missions to the venue of the 3rd CISM World Winter Games are bome by the delegations they belong to. Local transportation is mandatory from all the accommodation sites to all the sports competition and official venues, these costs will be borne by the Organizing Committee. WINOC will prepare a transportation plan for the 3rd CISM WWG period taking into consideration the following points: a) Individual cars with drivers or individual cars with drivers + liaison officers or liaison officers only shall be provided by the WINOC, at its own expense, for each of the following number of authorities The CISM President (1); The CISM Continental Presidents (4); The Official CISM Representatives - OCR’s (6); The CISM Secretary General (1); The CISM WWG Project Manager (1); The President of the CISM Skiing Committee (1); The Chiefs of Missions (1 per country) b) Shuttle service to transport the participants: - From the airport(s)/train station(s) to the accommodation site(s) and vice-versa; - From the accommodation site(s) to the sports venues and vice-versa; c) The WINOC shall ensure that the drivers are suitably trained as such and that they have a satisfactory knowledge of the local geography. In cases where dedicated cars will be used for extended periods of time, the WINOC shall contemplate using more than one shift of driver per car. d) The transportation plan shall be submitted to the CISM CC for its agreement 3 months before the Opening Ceremony of the Games.

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MEDICAL CARE & INSURANCE 9.1 Medical centers on the athlete’s accommodations will be established to deal with minor cases Serious cases will be treated at a full serviced hospital. First aid and evacuation service will be available on sport venues and athlete’s accommodations. The WINOC will bear all necessary emergency (first aid) hospital/medical center care expenses. All other expenses, such as hospitalizations, surgical operations and any other special treatments, repatriation in case of disease by illness or accident, other expenses on account of illness/accident such as compensation, loss of income or non-emergency dental/medical care will be charged to the users themselves. If for any reason, the injured athlete’s delegation refuses the medical arrangements proposed by the WINOC , the cost of the hospitalization or treatment at another facility will be the responsibility of the delegation. In case the mission brings any drugs to treat its team and the staff, it has to declare so through the proper form named “Declaration of drugs form” which you can find enclosed to the form of the Final Entry. 9.2 Insurance The WINOC will not be responsible for any claim for loss, injury or damage arising from the holding of the Games. The missions must have the appropriate insurance to cover travel, accidents and health risks as they are not under the responsibility of the WINOC nor CISM.

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SECURITY & ACCREDITATION 10.1 WINOC is responsible for the security of all authorities , missions and guests. All participating delegations and national staff will be registered and will receive the appropriate credentials to access the sports venues, lodgings and all sites that they require. The use of the accreditation will provide the necessary control and security measures ensuring the smooth flow of personnel while restricting access of nonauthorized people, providing a safe environment for all. To reach this accomplishment, all delegations and personnel will be required to pre-register online on the 3rd WWG website.

ENTERTAINMENT 11.1 Cultural activities WINOC will manage cultural and tourist activities in the general program. 11.2 CISM Meeting Point - CISM Club As one of the major CISM aims is to promote relations between military athletes of all nations, WINOC will make available a place where the athletes can meet and exchange information including: • Information center (transportation, banking facilities, entertainment, etc.), • Postal office, • News stand (photos, magazines, etc.), • Notice board for CISM information, • Stands for Program and results distribution, • Display of awards and souvenirs connected with the competition, • Lan House with Internet points 60

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CEREMONIES & PROTOCOL The following rules and recommendations support this purpose and WINOC will respect and use them as an operational basis, with all due respect to the protocol and the military traditions of its nation. 12.1 Military Character All events shall bear a military character and include ceremonies which enhance their prestige. 12.2 Opening and Closing Ceremonies For the Opening Ceremony the missions in their national military uniforms, led by their team captains, enter the stadium and assemble according to French alphabetical order. The team of the host nation is the last to enter the stadium. The flags of the participating nations are already hoisted in the same order. After the entrance of the missions, the flag of the Host Country is hoisted to the sound of the National Anthem and after that the CISM flag is hoisted to the sounds of the CISM anthem. The CISM flame is lightened. The ceremony program will be the responsibility of the WINOC and must be submitted for approval to CISM. Spectacular opening show demonstrating the host nation’s cultural, human and sport patrimonies will be held. The CISM President and a dignitary of the Host Nation will pronounce a welcome address. The closing ceremony of the Games is performed in the same practical manner as the Opening Ceremony. 12.3 Diplomatic Representatives In order to lend CISM events a more official character and to encourage friendly relations between the governments of member countries, representatives of the national Ministry of Defense and diplomatic representatives from all participating nations are invited to the Games. 12.4 Homage rendered by CISM The CISM authorities will conduct a commemorative ceremony at a national monument. The CISM President will lead the missions on this occasion.

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Table of contents 1 General Terms 2 Sports Authorities 3 Official Meetings 4 Records 5 Awards 6 Doping Tests 7 Protests 8 SPORTS -Biathlon -Cross-Country Skiing -Alpine Skiing -Ski Orienteering -Sport Climbing -Short Track Speed Skating -Ski Mountaineering -Patrol Race -General Ranking 9 Winning sets

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3rd CISM WORLD WINTER GAMES

HANDBOOK II SPORTS INFORMATION

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1. GENERAL TERMS The sports events of the 3rd CISM World Winter Games 2017 shall be organized in accordance with the most recent CISM Skiing Regulations, CISM General Regulations and the technical rules of the appropriate International Sport Federation, unless otherwise stated. The most recent performances of the participants must be clearly indicated on the individual entry form when required. The composition of a mission explained in the following pages is considered as the maximal one and can not be overspent. For further information on the composition of the mission, refer to the General Regulations Handbook 1. 2. SPORTS AUTHORITIES The authorities per sport are: 1 The Official CISM Representatives (OCR) 2 The CISM Skiing Committee (CSC) 3 The General Sports Manager (GSM) and Venues Managers (VM) 4 The Technical Jury (TJ) 5 The Jury of Appeal (JA) 2.1. The Official CISM Representative (OCR) There will be 6 OCR’s, 1 for each sport, or group of sports: • 1 for Nordic Sports Disciplines (Biathlon and Cross-Country Skiing). • 1 for Alpine skiing; • 1 for Ski Orienteering; • 1 for Sport Climbing; • 1 for Short Track Speed Skating; • 1 for Ski Mountaineering; For each of these sports organized at the 3thCISM World Winter Games-Sochi 2017, the CISM CC shall designate one OCR who will be appointed by the CISM Board of Directors and selected among the 4 Continental Presidents and/or BoD members. However, the BoD may appoint another delegate to officially represent CISM. The OCR can not act as Chief of Mission at the same time. Each OCR will be technically assisted by a member of the CISM Skiing Committee. PSCS will appoint these CSC members. The Secretary General officially notifies the designated representatives and the WINOC of the appointment of the Sports OCRs for the Games. The WINOC will officially invite the OCRs at least 4 months prior the Games. The OCR shall address a letter to WINOC (with a copy to the Secretary General) to confirm his participation. If the OCR designated should, at the last minute, be unable to attend the Games or to fulfill his mission, he must notify the Organizing Committee and the Secretary General accordingly, so that alternative measures may be taken. 2.2 The CISM Skiing Committee (CSC) and his President (PCSC) CISM has a Skiing Committee which is responsible for the overall technical aspects of the concerning sport/ discipline of the Winter Games. During the Games, the role performed by the CSC, and in particular by his President (PCSC) is of prime importance. For details on the exact functions and roles played by the CSC and PCSC, please refer to the CISM Regulations . 2.3 The Technical Jury (TJ) For each sport/disciplines programmed during the Games, a Technical Jury shall be set up. For details on the exact functions and roles played by the TJ, please refer to the CISM General Regulations. • 7 Technical Juries: - 2 juries for Nordic Sports Disciplines (1 for Cross-Country Skiing – chaired by FIS TD and 1 for Biathlon and Patrol – chaired by IBU TD) 64

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- 1 jury for Alpine Skiing - 1 jury for Ski Orienteering - 1 jury for Sport Climbing - 1 jury for Short Track - 1 jury for Ski Mountaineering • The chairman of the jury is the Technical Delegate (TD) nominated by the respective ISF 2.4. The Jury of Appeal (JA) For each group of sport/disciplines programmed during the Games, a Jury of Appeal shall be set up. For details on the exact functions and roles played by the JA, please refer to the CISM General Regulations. • 6 Juries of Appeal (equal with the number of OCR’s). 3. OFFICIAL MEETINGS The various official meetings held during the Winter Games are essential to a sound organization and are largely responsible for the smooth running of the Games. They are the following: • Preliminary Meeting; • Technical meetings; • Meetings of the Technical Jury; • Meetings of the Jury of Appeal; • Meeting(s) of the CISM Skiing Committee; • Meeting of the Anti-Doping Commission. All aspects of these meeting are described in the CISM General Regulations 4. RECORDS All aspects for CISM World Records are described in the CISM General Regulations. The Civilian World Records should be treated in accordance with the guidance given by concernning the International Sport Federation. 5. AWARDS All information concerning the criteria for the attribution of official medals per event at the Games are described in the 3rd CISM WWG Regulations and CISM Regulations. The awards will be presented at the end of each competition, at which time the winner(s) will be saluted by the playing of the national anthem, while the national flags of the medal winners are raised. 6. DOPING TESTS The conduct of doping tests is mandatory at all Sports performed on the frame of the 3rd CISM World Winter Games 2017. For all other points related to the organization of anti doping tests refer to the CISM Regulations, Chapter IX and the most recent regulation from the World Anti-Doping Agency (WADA). 7. PROTESTS The procedures for handling any protests concerning competition matters are described in CISM Regulations. 8. SPORTS 8.1 Biathlon 8.1.1 Regulations The competitions will be conducted in accordance with most recent International Biathlon Union (IBU) Event and competition rules (www.biathlonworld.com) and the most recent CISM Skiing Regulations. 8.1.2 Disciplines • Individual competition: 10 km sprint (men) and 7.5 km sprint (women). • Mixed Relay 8.1.3 Composition (maximum) of the mission • 1 coach • 1 technician • 5 male athletes • 5 female athletes [email protected]

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8.1.4 Competition site: Sochi • Training: February, the 23rd • Competition (M-W): Sprint – February 24th Mixed Relay – February 25th 8.2 Cross-country skiing 8.2.1 Regulations The competitions will be conducted in accordance with most recent International Ski Federation (FIS) International cross-country skiing competition rules (www.fis-ski.com) and the most recent CISM Skiing Regulations. 8.2.2 Disciplines • Individual race ( freestyle) – 10km (Women) , 15km (Men) • Team Sprint (freestyle) 8.2.3 Composition (maximum) of the mission • 1 coach • 1 technician • 4 male athletes • 4 female athletes 8.2.4 Competition site: Sochi • Team sprint competition: February , the 26th • Individual competition (M-W): February, the 24th • Training: February 23th , 25th 8.3 Alpine Skiing 8.3.1 Regulations The competitions will be conducted in accordance with most recent International Ski Federation (FIS) for alpine skiing and the most recent CISM Skiing Regulations. 8.3.2 Disciplines • Slalom 8.3.3 Composition (maximum) of the mission • 1 coach • 1 technician • 4 male athletes • 4 female athletes 8.3.4 Competition site: Sochi • Training: February 23rd Competition: Slalom (Men) – February 24th Slalom (Women) – February 25th 8.4 Ski-orienteering 8.4.1 Regulations The competitions will be conducted in accordance with most recent Competition rules for International Orienteering Federation (IOF) ski orienteering events (www.orienteering.org) and the most recent CISM Skiing Regulations. 8.4.2 Disciplines • Middle distance (men) and middle distance (women). • Relay for men and women • Sprint for men and women 8.4.3 Composition (maximum) of the mission • 1 coach • 1 technician • 4 male athletes • 4 female athletes 66

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8.4.4 Competition site: Sochi • Model Training: February , the 23rd • Competition: - Middle distance (M-W): February , the 26th -Team Relay (M-W): February, the 27th - Sprint(M-W) : February, the 25th 8.5 Sport Climbing 8.5.1 Regulations The competitions will be conducted in accordance with most recent International Sport Climbing Federation (ISCF) climbing competition rules (www.ifsc-climbing.org). 8.5.2 Disciplines • Speed (classical, record) • Bouldering (M, W) • Lead ( M, W) 8.5.3 Composition (maximum) of the mission • 1 coach • 6 male athletes • 6 female athletes 8.5.4 Competition site: Sochi • Competition: -Speed (record) , Qualification (lead) – February, the 24th -semifinal (lead) , final (lead)– February, the 25th -Speed(classical) , final ( Bouldering) - February, the 26th 8.6 Short Track 8.6.1 Regulations The competitions will be conducted in accordance with most recent International Skating Union (ISU) Special Regulations and Technical Rules for short track speed skating (www.isu.com). 8.6.2 Disciplines 500 m and 1000 m (men and women), mixed relay (3000 m) 8.6.3 Composition (maximum) of the mission •1 coach •1 technician • 4 male athletes • 4 female athletes 8.6.4 Competition site: Sochi • Training: February , the 23rd • Competition: - 500 m M-W: February, the 24th - 1000 m M-W: February, the 25th - Mixed relay : February, the 26th 8.7 Ski Mountaineering 8.7.1 Regulations The competitions will be conducted in accordance with most recent ISMF Sport Rules for Competitions (www.skimountaineering.org) and the most recent CISM Skiing Regulations. 8.7.2. Disciplines Individual and Team competition 8.7.3 Composition (maximum) of the mission • 1 coach • 3 male athletes • 3 female athletes [email protected]

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8.7.4 Competition venue: Sochi Free training: February , the 23rd , the 25th • Individual Competition (M-W): February, the 24th • Team Relay (M-W): February, the 26th 8.8 Patrol Race 8.8.1 Regulations The competitions will be conducted in accordance with the most recent CISM skiing regulations. Patrols are formed by 4 athletes participating in the Games in individual events. A patrol consists of one patrol leader, which is commanding the patrol at the shooting range and three (3) patrol members, which execute one shooting bout each (prone, standing, prone). One nation can start with 2 patrols per gender as maximum in this race. 8.8.2. Disciplines Men – 20 km Women - 15 km 8.8.3 Dress code Nations are asked to focus their attention on the dress code uniformity of the members of each patrol. 8.8.4 Competition site: Sochi • Training: February, the 26th • Competition: February, the 27th

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Winning Sets Biathlon

Sprint 10km M Sprint 7,5km W Mixed relay Team M Team W

5

Cross-country Skiing

Team sprint M Team sprint W 15km M 10km W Team 15km M Team 10km W

6

Alpine Skiing

Slalom M Slalom W Slalom team M Slalom team W

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Ski Orienteering

Sprint M Sprint W Middle Dist. M Middle Dist. W Relay / Team M Relay / Team W Team M Team W

8

Sport Climbing

Speed (record) M Speed (record) W Lead M Lead W Speed (classical) M Speed (classical) W Bouldering M Bouldering W

8

Short Track

500 m M 500 m W 1000 m M 1000 m W Mixed relay

5

Ski Mountaineering

Individual M Individual W Team race M Team race W Team M Team W

6

20km M 15km W

2

Patrol Race

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Biathlon

Competition: 24 & 25 of February

Cross-Country Skiing


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Ski Orienteering

Alpine Skiing

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Competition: 25, 26 & 27 of February


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Short Track

Ski Mountaineering

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Sport Climbing

Patrol race

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Competition: 27 of February

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