Accreditation Package Accreditation Package - CESA [PDF]

COALITION OF ENERGY SERVICES ASSOCIATIONS (CESA) COALITION OF ENERGY SERVICES ASSOCIATIONS (CESA)

Accreditation Package Accreditation Package

Version 2017. 2 Development and production of this publication was funded by USAID. The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government

Legal Disclaimer 

ETIMAD accreditation system is a voluntary system developed and led by the Jordanian private sector and it does not replace the government licensing or other relevant regulations.



The accreditation of ESPs is based on a review of ESPs’ capabilities and processes at the time of application. CESA does not warrant the services or products of accredited ESPs on any project. Any such claim by an accredited ESP will result in immediate revocation of accreditation The Accreditation guidelines are approved by the CESA Board. The Board reserves the right to review the guideline from time to time based on feedback from ESPs, consumers, and other key stakeholders.

 

Accreditation ensures the adherence of each companies audited activities to the ETIMAD criteria. A predetermined criteria that was devised for the purposes of establishing a quality evaluation framework.

Table of Contents List of Tables ................................................................................................................................... IV Accreditation Guidelines ....................................................................................................................... 1 Introduction........................................................................................................................................ 1 Confidentiality .................................................................................................................................... 1 Accreditation Process ........................................................................................................................ 1 Accreditation Criteria ......................................................................................................................... 1 Categories of Accreditation ............................................................................................................... 2 Energy Service Company (ESCO) .................................................................................................... 3 Energy Service Provider (ESP) ......................................................................................................... 3 Sub-Categories for Accreditation....................................................................................................... 3 Provisional Accreditation ................................................................................................................... 4 Term of Accreditation ........................................................................................................................ 4 Fees for Accreditation ....................................................................................................................... 4 Accreditation Application Information Requirements ......................................................................... 5 Readiness Report.............................................................................................................................. 6 General Application Information ........................................................................................................ 6 General Business Information ........................................................................................................... 7 Pre-Requisites and Attestations ........................................................................................................ 8 Projects Information .......................................................................................................................... 9 Sample Documents ......................................................................................................................... 16 Annex-1: Accreditation Process Flow Chart ........................................................................................ 19 Annex -2: Legal Documents (Samples) .............................................................................................. 20 Annex – 3: Letter to Clients ................................................................................................................. 38 Annex – 4: Frequently Asked Questions ............................................................................................. 39 Accreditation Application ....................................................................................................................... 1 Readiness Report.............................................................................................................................. 1 General Information ........................................................................................................................... 1 Checklist of information to be submitted ............................................................................................ 2 List of Annexes to be provided in physical form ................................................................................ 5 Forms of Declarations and Attestations ................................................................................................ 8 Applicant Declaration ........................................................................................................................ 9 CESA ETHICAL and TECHNICAL ATTESTATIONS ...................................................................... 11 SUPPLEMENTAL TECHNICAL GUIDELINES - Lighting ................................................................ 13 SUPPLEMENTAL TECHNICAL GUIDELINES - HVAC ................................................................... 15 SUPPLEMENTAL TECHNICAL GUIDELINES - PV ........................................................................ 17 SUPPLEMENTAL TECHNICAL GUIDELINES – SOLAR THERMAL SYSTEMS............................ 19 SUPPLEMENTAL TECHNICAL GUIDELINES – Building Envelope ............................................... 21 SUPPLEMENTAL GUIDELINES – Provisional Accreditation .......................................................... 22 Accreditation Criteria ............................................................................................................................. 1 Accreditation Application Check-list .................................................................................................. 1 Accreditation Criteria ......................................................................................................................... 2

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List of Tables Table 1 - Accreditation Cycles Process Summary ................................................................................ 1 Table 2 - Sub-Categories for Accreditation ........................................................................................... 3 Table 3- Fees structure per accreditation type and category ................................................................ 5 Table 4 - Fee structure for upgrading accreditation from provisional to full........................................... 5 Table 5 - Sections of the Accreditation Application ............................................................................... 6 Table 6 - Reference projects Requirements ....................................................................................... 10 Table 7- Projects contract types.......................................................................................................... 12 Table 8 - Typical energy services provided to clients.......................................................................... 13 Table 9 - Project evaluation process ................................................................................................... 14 Table 10 - M&V Options ...................................................................................................................... 15 Table 11 - Sample Documents required ............................................................................................. 16 Table 12 - Accreditation requirements' checklist ................................................................................... 3

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Accreditation Guidelines Accreditation Guidelines

Development and production of this publication was funded by USAID. The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government

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Accreditation Guidelines Introduction This document provides an overview of the process developed by the Coalition of Energy Services Associations (CESA) to accredit Energy Service Providers (ESPs) that do business or plan to do business in Jordan and provides guidelines to applicants who want to apply for Accreditation.

Confidentiality Information provided by applicants is subject to strict confidentiality. The application information is distributed only to the member(s) of the CESA Accreditation Committee for the purpose of granting accreditation. There are formal written non-disclosure agreements in place for each CESA Accreditation Committee member. The only information that the Committee passes on to the CESA Board of directors (the Board) is the final accreditation recommendation for each applicant.

Accreditation Process The Accreditation Cycle activities will be as follows:

Table 1 - Accreditation Cycles Process Summary No

Accreditation Task Deadline

1

Submission of ESP application to CESA

2

CESA confirmation that application is complete

3

Final deadline for complete ESP application to CESA

4

Evaluators’ Nomination and Assigning

5

Applications’ Evaluation

6

Accreditation decision by CESA/Notification of ESP

7

Applicant Appeal of decision to CESA Board

8

Appeal Evaluation & Assessment

9

Appeal Decision by CESA Board/Notification of ESP

Note: Please Refer to Annex-1: Accreditation Process Flow Chart, for the detailed process flow chart

Accreditation Criteria The accreditation criteria are approved by the CESA Board. The Board intends to approve revised criteria from time to time based on experience gained by the Accreditation Committee

CESA Accreditation Application Guidelines, version 2017.2 - Page 1

during previous rounds of Accreditation, and on feedback from ESPs, consumers, and other key stakeholders. The accreditation criteria focus on critical characteristics of successful ESPs, such as:

• • • • • • •

Technical capability - Qualified personnel and resources. Management capability - Robust organization structure. Project experience - Proven track record. Financial capability - Review of 3-yrs financial records. Legal standing – Review of legal documentation. Customer references - Positive customer feedback. Ethical and technical Practices - ESP pledges and customer feedback.

Note that the review of each of the: technical capabilities; financial capability; and legal standing is performed separately by different independent evaluators, all of which are thoroughly vetted by CESA and are bound by non-disclosure agreements. CESA has put this process in place, along with other mechanisms, including open objection to assigned committee members to eliminate the potential for conflict of interest between applicants and members of the Accreditation Committee. THE SUBMISSION OF FALSE OR MISLEADING INFORMATION WILL BE CAUSE FOR AUTOMATIC REJECTION OF THE APPLICATION BY THE CESA ACCREDITATION COMMITTEE

THE ACCREDITATION OF ESPS IS BASED ON A REVIEW OF ESPS’ CAPABILITIES AND PROCESSES AT THE TIME OF APPLICATION. CESA DOES NOT WARRANT THE SERVICES OR PRODUCTS OF ACCREDITED ESPS ON ANY PROJECT. ANY SUCH CLAIM BY AN ACCREDITED ESP WILL RESULT IN IMMEDIATE REVOCATION OF ACCREDITATION

Categories of Accreditation CESA offers two general categories of Accreditation for Energy Service Providers (ESPs): ESCO and ESP. To receive accreditation by CESA, applicants must clearly demonstrate that they sell their products or services based on promised energy/cost savings or energy production value, rather than simply based on a fee for service or product delivered. For that reason, all reference checks with customers will verify that the reference projects were not only implemented on time, on budget and with minimal disruption, but that they are delivering the contracted or estimated savings, kWh and/or thermal output. Projects that do not meet this criterion will not be considered for accreditation. Starting with the 2019 Accreditation Cycle, all applicants will be required to demonstrate that they implement rigorous Measurement and Verification (M&V) of energy use reduction or energy production over a project’s life cycle. During the 2017 Accreditation Cycle, the disclosure of the following data points are required for all projects submitted by applicants: predicted energy savings or energy production value; pre-installation energy consumption or production; and post-installation energy consumption or production. Applicants must also show how the savings/production are calculated and communicated to clients.


Energy Service Company (ESCO) ESCOs develop and implement turnkey, comprehensive (full service and multiple technologies) energy efficiency projects, with an emphasis on performance-based contracts (i.e., contracts that tie the compensation of the ESCO to the amount and/or value of the energy saved or generated by the project) as a significant part of their business. . To gain ESCO accreditation, applicants must clearly demonstrate technical capability and project experience in at least two of the sub-categories for accreditation outlined below. ESCOs are responsible for developing projects, including walk-through audit, investment grade audit, engineering and design, implementation, financing (optional), monitoring and verification of actual savings, and providing savings guarantees or sharing in the savings produced (optional). ). ESCOs may use various forms of contracts (shared savings, guaranteed savings, project manager at risk, etc.), all of which must clearly tie the compensation of the ESCO with the actual performance of a project.

Energy Service Provider (ESP) ESPs offer some, but not all, of the services of an ESCO. ESPs typically concentrate on one energy efficiency measure or service (e.g., lighting or solar PV), but can offer multiple measures or services. Typical contracts are fee-for-services but can include performance contracts. In all cases, however, applicants must clearly demonstrate that they sell their products or services based on promised energy/ cost savings or energy production value, rather than simply based on a fee for service or product delivered.

Sub-Categories for Accreditation ESPs can apply for Accreditation in one or more of the sub-categories listed in Table 2 below. The Sub-Categories for Accreditation are approved by the CESA Board. The Board reserves the right to review the Sub-Categories from time to time based on feedback from ESPs, consumers, and other key stakeholders.

Table 2 - Sub-Categories for Accreditation Sub-Categories for Accreditation Lighting HVAC for buildings 1,000 sq. m Solar PV solutions 100 kWp and < 2.5 MWp Solar PV solutions > 2 MWp Solar Thermal Systems - Packaged Systems Solar Thermal Systems - Engineered Systems Building Envelope – Windows & Doors Building Envelope – Thermal insulation


The Lighting accreditation is reserved for energy service companies that offer lighting products (including lighting controls) as well as design and implementation services. Companies offering energy services in the HVAC category must self-select one of two subcategories, depending on the market pursued and the requested accreditation: HVAC products as well as design and installation services for buildings less than 1,000 square meters in size; and HVAC products as well as design and implementation services for buildings more than 1,000 square meters in size. Solar PV companies must self-select one of three sub-categories, depending on the market pursued and the requested accreditation: Solar PV solutions less than or equal to 125 kWp; Solar PV solutions more than 100 kWp but less than 2.5 MWp in size and Solar PV solutions more than 2 MWp in size Solar Thermal systems’ companies must self-select one of two sub-categories, depending on the market pursued and the requested accreditation: Packaged Solar thermal systems for residential and small commercial customers; and Engineered Solar thermal systems for large commercial or industrial customers. Building Envelope companies must self-select one of two sub-categories depending on the market pursued and the requested accreditation: Building Envelope solutions for window and doors; or buildings thermal insulation solutions.

Provisional Accreditation A Company that meets most, but not all, of the criteria for accreditation may, at the discretion of the Board, be granted “provisional” accreditation. An ESP granted provisional accreditation will be given up to one year to meet all the criteria for full accreditation, after which period the provisional accreditation will be rescinded.

Term of Accreditation1 Accreditation of a company is valid for a period of two (2) years, after which the company must apply again to have its accreditation. THE BOARD RESERVES THE RIGHT TO REVOKE1 A COMPANY’S ACCREDITATION AT ANY TIME, SHOULD AN ACCREDITED COMPANY CEASE TO MEET THE REQUIREMENTS FOR ACCREDITATION

Fees for Accreditation An Application fee must be deposited to CESA’s bank account (below information) prior to CESA’s review of any Application at the following address:

1

An ESP whose accreditation is revoked by the Board will not be able to re-apply for accreditation for a period of 12 months following the revocation of the accreditation.


Bank Account Information: Client:‫شركة االيقونة للتدريب في مجال الطاقة‬ Jordan Commercial Bank Jabal Amman Branch Prince Mohammad St. Account No. 20400484930010010000 The following Application and Accreditation fees apply for each Accreditation Category or Subcategory requested. The Application fee must be submitted prior to the review of an Application. The Accreditation fee must be received by CESA for Accreditation to take effect:

Table 3- Fees structure per accreditation type and category ESP Type ESCO HVAC for bldgs > 1,000 sq. m. HVAC for bldgs 2 MWp Engineered Solar Thermal Systems Packaged Solar Thermal Systems Building Envelope

Application Fee

Accreditation Fee (Full)

1000 JOD 850 JOD 850 JOD 850 JOD 850 JOD 850 JOD


Accreditation Fee (Provisional) 450 JOD 200 JOD 200 JOD 200 JOD 200 JOD 200 JOD

1,750 JOD 850 JOD

750 JOD 350 JOD

450 JOD 200 JOD

850 JOD 850 JOD

350 JOD 350 JOD

200 JOD 200 JOD

Applicants who receive Provisional Accreditation will be subject to the following fees when resubmitting an application for Full Accreditation:

Table 4 - Fee structure for upgrading accreditation from provisional to full ESP Type

Application Fee

Accreditation Fee

ESCO ESP (all sub-categories)

400 JOD 350 JOD

300 JOD 200 JOD

Accreditation Application Information Requirements The Accreditation Application comprises 6 (six) distinct sections, as outlined in Table 5 below. Applicants must fully complete all sections prior to review of the application by the Accreditation Committee.


Table 5 - Sections of the Accreditation Application Sections of the Accreditation Application Readiness Report General Business Information Declarations and Attestations Project Information Sample Project Documents Self- Assessment Sheet Incomplete Accreditation Applications will be returned to applicants, and a complete Accreditation Application meeting all Application Guidelines will need to be resubmitted for consideration prior to the final deadline for submission of complete ESP applications to CESA as per CESA’s announcements. FEES ARE NOT REIMBURSABLE IN THE EVENT THAT AN ESP SUBMITS AN INCOMPLETE APPLICATION AND DOES NOT RESUBMIT A COMPLETE ACCREDITATION PRIOR TO THE ACCREDITATION CYCLE APPLICATION DEADLINE

Readiness Report The Readiness report is designed to ensure that the applicant fully understands the basic requirements and conditions for ETIMAD accreditation program before attempting to apply and pay the application fees. By filling and signing this report, applicants are implicitly declaring they fully understand the requirements of this accreditation program and have all the required documents, justifications, clarifications, and any further supporting documents to support their accreditation case. Important note: completing the readiness report and paying the application fees is the only way a company can receive the self-evaluation file, which is one of the essential part of the application and which without an application cannot be considered complete. Interested Applicants will be provided with a copy of the information package along with the “Readiness Report”. The applicant will fully review the application package fill the readiness report, sign it by an authorized signatory, and then send the original copy with the deposit coupon as an evident that the application fees has been deposited to CESA bank account

General Application Information On the accreditation application, applicants must select an accreditation type and category and provide general contact information. General contact information for the applicant includes the name of the organization, the date of incorporation, the business physical and web address, and the name and contact


information of the person who completed the application and is available to answer any questions about the application. An applicant can select one or more of the Accreditation Categories or Subcategories noted above. For example, an applicant wishing to be accredited as a Solar PV ESP in the less than 125 kWp category can also request to be accredited as a Solar PV ESP in the 100KWp – 2.5 MWp category. Note the Application fee for each Accreditation Category or Subcategory requested must be submitted prior to the review of an Application.

General Business Information The Accreditation Application information package contains a check list of the information required. This includes the following: ANNEX 1: A brief statement that summarizes the applicant’s energy service business, not to exceed two (2) pages. This must include the business’ registered name and address, trade names and addresses (if different from the registered name and address), licenses or registrations held in Jordan, number of years in business, services offered and/or technologies implemented, and the number of projects completed in the last three (3) years. ANNEX 2 (optional): Corporate brochure or other marketing materials that complement the information provided in Annex 1, in .pdf format. ANNEX 3: Copies of the legal documentation as per the following: 1. Legal documents mandatory to all applicants: a. Copy of the company’s registration’s certificate (see a sample here 36) b. Registration at the chamber of Industry or commerce or both (see a sample here 34) c. Vocational License (see a sample here 23) d. Copy of the company’s certificate of authorized signatories (see a sample here 20) e. Copy of the tax clearance of the last fiscal year declaration (see a sample here 24) f. Copies of the memorandum and articles of association of the company (see a sample here 25) g. Registration in the Social Security h. Pending investigations and government, regulatory and administrative proceedings (use the phrasing here 37) i. Details of any existing, pending or threatened litigation, arbitration or any other dispute resolution procedure involving the Company, a subsidiary or an associated company (whether as plaintiff or defendant) with an indication of the amounts involved and the nature of the Case (use the phrasing here 37) 2. Legal documents bounded by applicability:2 a. Energy Auditors licensing from MEMR (if applicable) b. Companies working in renewable energy licensing from EMRC (if applicable) (see a sample here 22) c. Any other regulatory permits, consents and licenses regarding company’s operations (if applicable) d. The company’s registration at the engineers syndicate, (if applicable) 2

Applicant should provide a justification for the absence of any of the legal documents;


e. The company’s registration at the contractor’s association, (if applicable) f. The company’s construction classification in accordance with the applicable laws of the ministry of public works and housing, (if applicable) g. License granted according to the applicable category of operations as specified in the company objectives, (if applicable) h. A list of all the company's subsidiaries (indicating which, if any, are dormant or non-trading) and details of each of the company's subsidiaries. i. A list of all associated companies and the names of their shareholders (including percentage shareholdings) and details of each of the associated companies supported by certificates from the controller of companies; j. A list of any partnership, or other unincorporated association, joint venture or consortium THE SUBMISSION OF FALSE OR MISLEADING INFORMATION WILL BE CAUSE FOR AUTOMATIC REJECTION OF THE APPLICATION BY THE CESA ACCREDITATION COMMITTEE ANNEX 4: Three (3) complete fiscal years of audited financial statements, and current yearto-date financial statements, in order to demonstrate that the Applicant has the financial capability to complete the type of projects for which it seeks accreditation and the financial capability to stand behind its project savings guarantees. ANNEX 5: An organizational chart of the company, including all managerial, administrative and technical positions. ANNEX 6: Resumes of senior managers, including education, work history, licenses and relevant certificates to demonstrate the company’s management capabilities. Resumes should include the current role and job description within the organization. ANNEX 7: Resumes of other key personnel to demonstrate the company’s technical capabilities. The resumes should include notations of any licenses or relevant certificates. Note that in small companies, the senior managers may provide the required expertise in several areas. Resumes should include the current role and job description within the organization. ANNEX 8: Description of the Measurement & Verification (M&V) approach used by the company. If companies are not using IPMVP3, they should explain the differences between their approach and the IPVMP options. Not to exceed two (2) pages.

Pre-Requisites and Attestations The Accreditation Application contains a check-list of the pre-requisites and attestations to be provided by the applicant. Note that these must be send physically, not electronically, to the CESA Accreditation Coordinator, at the address noted in the Accreditation Application. Prerequisites and attestations include: APPLICANT DECLARATION: All applicants must submit an Applicant Declaration signed by an authorized officer of the company, attesting to the truthfulness of the information in the 3

International Performance Measurement and Verification Protocol


application, and to the acceptance of other conditions, such as granting CESA the authorization to verify the information provided in the application with references. ETHICAL AND TECHNICAL ATTESTATIONS: All Applicants must submit a written acceptance of the CESA ethical and technical guidelines, signed by an authorized officer of the company. Note that the Accreditation Committee will review the Application materials and operating record of the Applicant to determine whether an applicant satisfies these criteria. LIGHTING SUPPLEMENTAL TECHNICAL GUIDELINES, IF APPLICABLE: Applicants for Lighting Accreditation must submit a written acceptance of the CESA Supplemental Technical Guidelines for Lighting ESPs, signed by an authorized officer of the company. Note that the Accreditation Committee will review the Application materials and operating record of the Applicant to determine whether an Applicant satisfies these criteria. HVAC SUPPLEMENTAL TECHNICAL GUIDELINES, IF APPLICABLE: Applicants for HVAC Accreditation must submit a written acceptance of the CESA Supplemental Technical Guidelines for HVAC ESPs, signed by an authorized officer of the company. Note that the Accreditation Committee will review the Application materials and operating record of the Applicant to determine whether an Applicant satisfies these criteria. PV SUPPLEMENTAL TECHNICAL GUIDELINES, IF APPLICABLE: Applicants for PV Accreditation must submit a written acceptance of the CESA Supplemental Technical Guidelines for PV ESPs, signed by an authorized officer of the company. Note that the Accreditation Committee will review the Application materials and operating record of the Applicant to determine whether an Applicant satisfies these criteria. SOLAR THERMAL SYSTEMS SUPPLEMENTAL TECHNICAL GUIDELINES, IF APPLICABLE: Applicants for Solar WH Accreditation must submit a written acceptance of the CESA Supplemental Technical Guidelines for Solar WH ESPs, signed by an authorized officer of the company. Note that the Accreditation Committee will review the Application materials and operating record of the Applicant to determine whether an Applicant satisfies these criteria. BUILDING ENVELOPE SUPPLEMENTAL TECHNICAL GUIDELINES, IF APPLICABLE: Applicants for Building Envelope Accreditation must submit a written acceptance of the CESA Supplemental Technical Guidelines for Building Envelope ESPs, signed by an authorized officer of the company. Note that the Accreditation Committee will review the Application materials and operating record of the Applicant to determine whether an Applicant satisfies these criteria. SUPPLEMENTAL GUIDELINES – PROVISIONAL ACCREDITATION: by signing this supplemental guideline the applicant is pledging to CESA guideline in case they were granted a provisional accreditation and is put in order to prevent any misleading claims made by the company regarding their accreditation type

Projects Information The centerpiece of the Accreditation Application is the reference projects information. This section summarizes an Applicant’s actual experience and provide the best evidence of an Applicant’s capabilities. In addition, the information gathered will provide the quantitative information CESA needs to help promote the ESP industry in Jordan. For these reasons, the projects information are key to the accreditation process. The projects information will be submitted using two forms developed for that purpose:


1- Projects Information Summary: this form is built as a Microsoft Excel file with three typical sheets each sheet can accommodate the information of 10 different projects – which means that the company can provide the information of a total of 30 different projects which were completed in the last three years 2- Projects information details: this form is built as a Microsoft Excel file of one sheet and accommodating up to 10 projects (which is the maximum number of projects that are required for any accreditation category) – this sheet allows the user to check a maximum of two projects selected for comprehensive review and to which the applicant is providing all of its supporting document (as per the application package) Both files are user friendly and have explanatory hints once you select the cells.

Table 6 - Reference projects Requirements ESP Type ESCO

HVAC for bldgs > 1,000 sq. m. HVAC for bldgs 2 MWp Engineered Solar Thermal Systems Packages Solar Thermal Systems Building Envelope – Windows & Doors Building Envelope – Buildings thermal insulation

10

10

2 OR number of projects connected to Medium voltage network and accumulating 4 MWp 10

10

10

10

All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years All projects have been commissioned since 6 months within in the last three years

Note: All projects which the applicant select for review by CESA should be supported with an evidence of its completion such as the dated commissioning reports or the handing over letter Note: A reference project can only be counted if it was implemented under a separate contract specifying the particular scope of that project. Projects executed into several phases under a single agreement is considered ONE reference project. Projects’ contract types required by ETIMAD might differ across the accreditation categories. Hence, it is advised to be well aware of the contract types accepted by CESA explained in the below table


Table 7- Projects contract types Contract Type

Description

Fee for services - lump Under a lump sum fee for services contract, the customer commits sum to reimburse the ESP for the cost of developing, designing and implementing the energy efficiency/renewable energy project as a lump sum upon final acceptance. Fee for services prepaid bank checks

Under a prepaid bank checks fee for services contract, the customer commits to reimburse the ESP for the cost of developing, designing and implementing the energy efficiency/renewable energy project with prepaid bank checks over a few months after final acceptance.

Shared savings – a form of energy performance contracting

Under a shared savings contract, the customer commits to pay only a percentage of the realized savings to reimburse the ESP for the cost of developing, designing and implementing the energy efficiency/renewable energy project. In this type of contract, the customer assumes no financial obligation other than to pay the ESP a share of the savings that the project generates. Thus, the ESP that finances the project assumes both project performance risk and customer credit risk.

Guaranteed services a form of energy performance contracting

Under a guaranteed savings contract, the ESP assumes project performance risk by guaranteeing a given level of annual energy use reduction or value of energy savings. The customer pays for the project as a lump sum using its own capital or take out third party financing to reimburse the ESP for the cost of developing, designing and installing the energy efficiency/renewable energy project. If the guaranteed level of annual energy use reduction or value of energy savings is not achieved, the ESP pays the customer for the difference between the guaranteed annual savings and the actual savings.

Energy Supply Contracting - a form of energy performance contracting

Under energy supply contracting (sometimes referred to as outsourced energy management, or power purchase agreement for PV projects). In this form of contracts, the ESP/ESCO pays for equipment, equipment upgrades, repairs, and related expenses and sells an energy output such as steam, heating, cooling, or generated power to client or the hosting facility under a long-term contract at an agreed price. The ownership of the equipment might remain with the ESP/ESCO under (Build-Own-Operate BOO) model or it might transfer to the client in (Build-Own-Operate-Transfer BOOT) model Such agreements are considered acceptable under this accreditation program if it was based on energy production and NOT based on plant’s size only.


Contract Type

Description

Project Manager at Risk

In this type of contracts, the ESCO or the ESP is acting as the project manager for an energy solutions project The ESCO/ESP may subcontract the implementation of the energy solutions project to several contractors, yet the ESCO/ ESP shall be fully responsible for reviewing and approving the projects designs as well as supervising the installation to make sure it complies to the project specifications. The Project Manager will fully assume project implementation risk, assuring that the project outcomes (especially in terms of the energy/cost savings) are in line with what originally promised to the owner of the facility or his/her representative.

Furthermore, the energy services profile includes different types of services that are designed to support the main objective of the project – reduce energy consumption or energy expenditures. Typical services that are expected to associate different types of projects includes the following:

Table 8 - Typical energy services provided to clients Services delivered to the project

Description

Walk-through Audit

ASHRAE Level 1 audit or equivalent.

Investment Grade Audit

ASHRAE Level 2 or Level 3 audit or equivalent.

Design and Engineering

Self-explanatory

Project Management

Self-explanatory

O&M

Operations and maintenance of the equipment installed

M&V

Measurement and verification of savings, using IPMVP or equivalent.

Shared Savings or Savings Guarantees

Implied (shared savings) or explicit guarantees

Financing

ESP provides or arranges financing for the customer.

Upon the submission of the projects nominated for evaluation (according to specifications explained in Table 6) the Accreditation Committee reviews each project’s details and selects a number of projects according to the below matrix to be checked with customers and at least one (1) of these projects for a site visit.


Table 9 - Project evaluation process

ESP Type ESCO HVAC for bldgs > 1,000 sq. m. HVAC for bldgs 2 MWp

Engineered Solar Thermal Systems Packages Solar Thermal Systems Building Envelope – Windows & Doors Building Envelope – Buildings thermal insulation

Minimum # of projects required for ETIMAD

# of Projects to be crossed checked with customers

# of projects to be physically checked through a site visit

3 10

3 5

1 1

10

5

1

10 10

5 5

1 1

10

5

1

2 OR number of projects connected to Medium voltage network and accumulating 4 MWp 10

At least 2 projects

1

5

1

10

5

1

10

5

1

10

5

1

While the CESA Accreditation Application is for companies doing business in Jordan, experience based on projects completed in other countries is acceptable, to the extent that the information can be verified by the Accreditation Committee.

IF INCOMPLETE INFORMATION IS PROVIDED ABOUT A CUSTOMER CONTACT FOR A PROJECT, OR IF A CONTACT CANNOT BE REACHED TO VERIFY THE INFORMATION PROVIDED BY THE APPLICANT, THE ACCREDITATION COMMITTEE WILL NOT CONSIDER THE PROJECT FOR THE PURPOSE OF ACCREDITATION.

Starting with the 2019 Accreditation Cycle, all applicants (including applicants previously accredited) will be required to demonstrate that they implement rigorous Measurement and


Verification (M&V) of energy use reduction or energy production over a project’s life cycle in order to gain accreditation. However, submitting adequate information about the current M&V approaches deployed by the applicant is still mandatory and the submitted approach will be evaluated to provide the applicants with feedback about the quality of the utilized methodology and areas of improvements if required. Table 10 below lists the various types of commonly used M&V methodologies and links them to the International Performance Measurement and Verification Protocol (IPMVP). Available in more than 10 languages, the IPMVP provides guidelines, definitions and an overview of current best practice techniques for verifying results of energy efficiency, water efficiency, and renewable energy projects in commercial and industrial facilities. It is recommended by energy efficiency programs and often referenced as a best practice, including as a Normative Reference in ISO 50001.4

Table 10 - M&V Options Methodology Options for Measurement & Verification of Savings

Description

Partially measured retrofit Savings are determined by partial field measurement of the installation energy use of the system(s) to which an ECM was applied, separate from the energy use of the rest of the facility. (IPMVP Option A) Measurements may be either short-term or continuous. Some parameters may be stipulated. Savings are calculated using the field measurements and stipulations. Measured retrofit installation (IPMVP Option B) Whole facility measurement (IPMVP Option C) Calibrated simulation (IPMVP Option D)

Other

4

Savings are determined by field measurement of the energy use of the systems to which the ECM was applied, separate from the energy use of the rest of the facility. Short-term or continuous measurements are taken throughout the post-retrofit period. Savings are calculated using the field measurements. Savings are determined by measuring energy use at the whole facility level. Short-term or continuous measurements are taken pre- and post-retrofit. Savings are calculated using whole facility utility meters or sub-meter data using techniques ranging from simple comparison to regression analysis. Savings are determined through simulation of the energy use of components or the whole facility. Simulation routines must be demonstrated to adequately model actual energy performance measured in the facility prior and after the retrofit. This option requires considerable skill. Any other technique used by the applicant and described in Annex VIII of the Accreditation Application.

See the Efficiency Evaluation Organization, www.world-evo.org for more information on M&V and the IPMVP.


Methodology Options for Measurement & Verification of Savings None

Description

No M&V performed.

Sample Documents A critical part of the Accreditation Application is the review of sample documents provided by an Applicant to provide evidence of experience and capabilities. Applicants are asked to submit two samples of each of the documents listed in Table 11 and described below, if they are used by the applicant. All sample documents presented for review must be pulled from two of the projects submitted by applicants in order to clearly demonstrate that the applicant meets the requirements for accreditation. If samples of the document listed are not provided, the Applicant must submit an explanation, e.g., “Financing Agreement not provided because the company does not offer financing.” or “the Savings Guarantee Agreement is part of a Project Implementation Contract and not provided separately to customers.” APPLICATIONS THAT DO NOT INCLUDE THE REQUESTED SAMPLE DOCUMENTS OR THAT DO NOT INCLUDE REASONABLE EXPLANATIONS IF SAMPLES OF THE DOCUMENTS LISTED ARE NOT PROVIDED WILL BE DEEMED INCOMPLETE AND WILL NEED TO BE RE-SUBMITTED FOR CONSIDERATION

ALL OF THE SAMPLE PROJECT DOCUMENTS PROJECT DOCUMENTATION THE APPLICANT SUBMITS MUST BE DRAWN FROM THE PROJECTS NOMINATED FOR EVALUATION AS PER Table 6

Table 11 - Sample Documents required Sample Documents Walk through Audit Report Investment Grade Audit Agreement Investment Grade Audit Report Project Proposal Design Agreement Construction Agreement Financing Agreement Savings Guarantee Agreement


Sample Documents O&M Agreement M&V Plan M&V Report Project Commissioning Report Customer Satisfaction Survey WALK THROUGH AUDIT REPORT: A report based on a brief review of facility utility bills and other operating data, interviews with site personnel, and a walk-through of the facility. The report identifies glaring areas of energy waste or inefficiency, describes potential energy conservation measures, and provides high level estimates of implementation costs and potential savings. INVESTMENT GRADE AUDIT REPORT: A report based on a detailed energy audit of a facility’s existing conditions and operations, historical and current utility costs, along with the engineering design of energy conservations measures, and detailed estimates of the cost and savings from recommended energy conservation measures. PROJECT PROPOSAL: Sales proposal to customers, including proposed design solution, pricing and financial terms. INVESTMENT GRADE AUDIT AGREEMENT: Legally binding agreement detailing the scope, schedule, cost, deliverables and other terms of the investment grade audit to determine the scope of work, costs and savings estimates for a project. DESIGN AGREEMENT: Legally binding agreement detailing the scope, schedule, cost, deliverables and other terms of the agreement to develop a set of design specifications and obtain bids and develop a price for construction of a project. CONSTRUCTION AGREEMENT: Legally binding agreement detailing the scope of work, schedule, cost, payment terms, warranties, indemnifications, insurance and other legal terms to construct a project using a set of agreed-to design specifications. FINANCING AGREEMENT: Legally binding agreement detailing the financing of a capital project. SAVINGS GUARANTEE AGREEMENT: Legally binding agreement detailing the scope and terms of an ESP’s one-time guarantee of savings upon customer project acceptance or on-going guarantee of savings over a long term, including the terms of measurement and verification of savings (M&V) and of payment to customer in the event that measured savings are less than the guaranteed energy savings. O&M AGREEMENT: Legally binding agreement detailing the scope, term, cost, deliverables and other terms of the agreement to perform operations and maintenance services for the customer. M&V PLAN: A site-specific M&V Plan defines how and when energy savings will be calculated or measured, details key assumptions, and outlines other details of the savings analysis before an energy conservation measure is implemented. The M&V plan provides the basis


for documenting performance in a transparent manner that can be subject to independent, third party verification. M&V REPORT: Report of the savings achieved by a project accordance with the M&V plan. PROJECT COMMISSIONING REPORT: Report by the ESP or the commissioning agent stating that the systems contracted for have been completed in accordance with the contract documents and that the systems are performing as designed, or identifying variances between the design specifications in the contract documents and as-built conditions. CUSTOMER SATISFACTION SURVEY: Documentation of the customer’s satisfaction with the ESP’s product and services by means of a formal survey.

Self-Assessment Sheet In this section, the applicant is requested to complete the “applicant” sheet out of the evaluation mechanism file. This sheet is designed to survey the applicant’s evaluation for its own performance and supporting their judgement per each evaluation criterion/sub-criterion with evidence documents as well as their own justifications and any additional documents


Annex-1: Accreditation Process Flow Chart An Act by CESA An Act by The Applicant An Act by Evaluators General Act


Annex -2: Legal Documents (Samples) 1- Authorized Signatory Certificates



2- Renewable energy license from EMRC (if applicable)


3- Vocational License


4- tax clearance of the last fiscal year declaration


5- memorandum and articles of association of the company










6- Registration at the chamber of Industry or commerce or both



7- Company’s certificate of registration


8- Pending investigations and government, regulatory and administrative proceedings 9- Details of any existing, pending or threatened litigation, arbitration or any other dispute resolution procedure involving the Company, a subsidiary or an associated company (whether as plaintiff or defendant) with an indication of the amounts involved and the nature of the Case I the undersigned in my capacity as the legal advisor of ( ) hereby confirms that the Company is a part of the following disputes: 1. Case No. (“ “) filed by (“ “) against (“ “) before the Court of (“ “) claiming (“ “) the current status quo of the case is (“ “)


‫‪Annex – 3: Letter to Clients‬‬

‫عملينا العزيز‬ ‫تحية طيبة و بعد‪،‬‬ ‫") حسب نظام‬ ‫نود إعالمكم بأن شركتنا بصدد التقدم للحصول على االعتمادية كمز ّود لخدمات الطاقة عن فئة ("‬ ‫االعتماد االختياري المط ّور من شركة االيقونة للتدريب في مجال الطاقة والمعروفة باسم ائتالف جمعيات خدمات الطاقة‪،‬‬ ‫ولهذا و بناءا على متطلبات االعتماد فإنه يحق لالئتالف و الممثلين عنه من خبراء ومقييمين االتصال بعدد من عمالء شركتنا‬ ‫للتأكد من مصداقية المعلومات المدرجة في طلبنا باالضافة الى تقييم جودة الخدمة المقدمة لحضراتكم بكافة أوجهها والقيام‬ ‫بزيارة ميدانية للمشروع‪.‬‬ ‫بناءا عليه‪ ،‬نود من حضرتكم التعاون مع ائتالف جمعيات خدمات الطاقة وكافة ممثليه من موظفين ومقييمين وتزويدهم بكافة‬ ‫المعلومات التي تخص المشروع الذي قمنا بتنفيذه لديكم واتاحة المجال لهم بطرح االسئلة فيما يخص أدائنا أثناء تنفيذ المشروع‬ ‫‪،‬والخدمات المقدمة قبل وبعد التنفيذ‪ ،‬ومرافقتهم بجولة ميدانية للوقوف على تفاصيل المشروع وحيثياته في حال تطلب االمر‪.‬‬ ‫ومن أجل هذه الغايات فاننا نعفيكم من أي تعاقد شفهي أو كتاب ّي معنا قد يمنعكم من االدالء بهذه المعلومات بكل مصداقية‬ ‫وشفافية‪.‬‬ ‫نشكر لكم حسن تعاونكم واقبلوا منا فائق االحترام‬

‫المير العام‬ ‫‪XXXXXXXXXXXX‬‬ ‫التوقيع‪:‬‬ ‫ختم الشركة‪:‬‬

‫‪CESA Accreditation Application Guidelines, version 2017.2 - Page 38‬‬

Annex – 4: Frequently Asked Questions 1. I’m an ESP, How Can ETIMAD add value to my business? ETIMAD is a voluntary accreditation system that recognizes ESPs with distinguished capabilities and proven record of High quality energy services and satisfied customers. Having ETIMAD certificate is considered a credential that basically send a message to your prospect customers and other stakeholders that your performance have been verified by a qualified third party 2. How is your accreditation different than the government’s licensing? ETIMAD is a voluntary accreditation program that have been designed and rolled entirely on volunteering efforts and with the collaboration of US National Association of Energy Services Companies and the support of Energy Sector Capacity Building (ESCB) activity by USAID, and it is entirely managed by the coalition of energy services associations (CESA) a non-profit organization representing the energy services providers from the private sector. The accreditation is designed to complement the government’s licensing and doesn’t replace it or undermine it. As the required licensing system’s objective is regulating the market while maintaining its competitive environment, it ensures that companies who meet the minimum qualifications and resources needed to provide customers with an acceptable service quality are the only companies who can conduct business in Jordan. While on the other hand, ETIMAD aims to recognize companies that focus its efforts on providing high quality energy solutions to customers and celebrate their achievements and market for their business models as winning approaches and emphasizing them to encourage the continuous improvements and market for their best practices for other companies. 3. I’m concerned about the confidentiality of my information being disclosed in my ETIMAD application, what procedures have CESA taken to protect the privacy of my information? CESA understands the confidentiality of the information that ESPs provide in their applications, Hence, it has protected it through the following procedures: - your application is being initially scanned by CESA coordinator to make sure that there is no mixing in the documents or the uploads before dividing it into the three documents categories (financial, legal, and technical) and hand over to evaluators - The applications evaluation is being conducted on three entirely independent functions; the financial, the legal and the technical – the evaluation of each of those functions are conducted by different evaluators specializing in that specific function - All of the evaluators have signed a comprehensive Non-disclosure agreement before the handing over to them their particular part of the application - CESA shares the names and the resumes of the evaluators nominated for evaluating your application with you before assigning them to review your application and seeks your full consent to the nominated evaluators and objectively process any appeals in this regards. - Applications are well-documented electronically with a privately-accessed directory backed-up periodically - Any hard copies will be disposed probably after scanning and well documented electronically.


4. How is my application processed? 1. As you submit your application and pay the application fees during any ETIMAD round, CESA coordinator will perform an initial screening to make sure that you have provided all required documents and that there is no mixing in the documents among the three main documents categories 2. The coordinator will follow through with applicants with incomplete applications 3. When the application is completed, CESA coordinator divide it into three parts (financial, legal and technical) and nominate the evaluator from the available experts in the technical accreditation committee 4. CESA coordinator will share the names and the resumes of the nominated technical evaluators with the applicant and process any appeals related to the nominated committee 5. The coordinator will share the application with the approved committee 6. The committee shall perform the needed evaluation activities and provide reports with their findings 7. CESA Coordinator consolidates the findings of the financial, legal and technical evaluation 8. The main findings shall be discussed by CESA Board for the final decision (Full accreditation, Provisional Accreditation or rejection) 9. The findings shall be shared with the applicant before the official announcement 10. The official announcement takes place to all media means available and accessed by CESA 11. The approved applicants shall settle their accreditation fees. 12. The applicant will be provided by a comprehensive reports with the findings of the evaluation process and the recommendations for future improvements 5. Is savings guarantee a condition for accreditation? the energy performance contracting (guaranteed savings or shared savings) are a crucial requirement for an ESCO category. It is not considered a condition for accrediting ESPs– the fee-for-services contracts are typical for this category and it is totally accepted as a business model for ESPs. Hence, unless there are other serious performance issues that directly affect the quality of the services provided by the company, the company’s application is not subjected for rejection in this case. 6. How to decide what reference projects to nominate for my ETIMAD Application? ETIMAD guidelines includes the minimum number of projects that qualify for a specific accreditation category. However, the number of the projects is not the only criteria that should be taken into consideration while deciding what projects should be included in your application. Any project within your application is a candidate to be selected by the evaluators for further investigations through phone interviews with the customers or even a site visit, hence, we always recommend you select best of the best projects to represent your case as you’re the only one responsible for showing the evaluators the quality you craft for your customers. 7. What type of projects qualifies for ETIMAD accreditation? In general, Projects to be qualified for ETIMAD accreditation are those projects that have been contracted for due to the predicted amounts of energy savings or production


which by default means that the service provider have attempted to further understand the customers’ needs and the nature of their consumption and have taken those needs into consideration in their design and proposals. Furthermore, Projects that qualifies for an ESCO category, should be backed up with at least 12 months of recorded savings which can be verified against the ESCO proposals and contracting terms (either guaranteed savings or shared savings contracts). However, providing such projects doesn’t guarantee approving your application for the category you have applied for, as this also tightly connected to the quality of your performance in these projects verified by the evaluators and finally CESA board. 8. What is the difference between an ESP/ESCO and Contractors? ESPs/ESCOs are companies who conduct business based on a certain amount of predicted energy savings/production based on verifiable engineering calculations performed through taking the specific nature of the customers’ energy consumption as well as the nature of their buildings and the feasibility of that energy service proposed. On the other hand, contractors are companies who undertake the job of executing certain project based on predetermined designs and specifications. Contractors’ proposals is typically tied to labor.hours and construction materials rather than energy savings/production. We are an International ESP/ESCO with No registration in Jordan or track records of projects implemented in Jordan, can we apply to ETIMAD? CESA is currently studying the requests of international ESP/ESCO on a case by case basis, so if you are interested in applying to ETIMAD please contact us with an explanation of your case and your company profile 9. What is the difference between ETIMAD evaluators and Inspectors? ETIMAD Evaluators don’t perform any inspections activities and hence their scope of work doesn’t include any measurement activities of any of the installations nor to does it include an inspection if the projects’ details comply with certain specifications, standards or codes. Instead, the site visit aim is to provide the evaluators with physical evidence of the installation that complies with the basic claims made about that installation in the application such as the size of the plant, the brands and the location as well as the customer’s face to face verification of the applicant’s performance and adherence to the practices of ETIMAD declaration and attestations.


Accreditation Application Accreditation Application

Version 2017. 2

Development and production of this publication was funded by USAID. The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government CESA FORMS OF DECLARATIONS AND ATTESTATIONS

CESA Accreditation Application, version 2017.2 - Page II

Accreditation Application Readiness Report The readiness report will be provide in the form of an excel file along with the information package. The applicant will confirm their eligibility for applying by thoroughly reviewing the information package and confirming their status with regards to each condition in the readiness report. Once completed, the applicant will send the original signed copy of the readiness report along with the deposit coupon to the below address: Accreditation Coordinator CESA c/o USAID Jordan Energy Sector Capacity Building Wadi Saqra Building #238 (C), 6th floor P.O. 941915 Amman 11194 Jordan

Once completed, the applicant will be provided with the open format of the “evaluation file” in which they will be filling their Self-assessment in the sheet designed for that purpose

General Information All application documents will be submitted in softcopy via any data storage device (CD,DVD, USB) and will be delivered with the signed declaration and attestation, which originals are required to be delivered to CESA Address mentioned above. All information and documents submitted either as part of the Accreditation Application or at a later stage in relation to the Application will be kept confidential. The applicant authorizes the distribution of the Accreditation Application and related materials to members of CESA’s Accreditation Committee for the purpose of evaluating applications for accreditation. Please note that late or incomplete Accreditation Applications will be returned to applicants, and completed Accreditation Applications meeting all Application Guidelines will need to be resubmitted prior to the Accreditation Cycle application deadline for consideration. The Accreditation Committee reserves the right to request additional information from the applicant, at its sole discretion. Note that provisional accreditation might be granted to applicants who do not meet some of the ETIMAD criteria yet have demonstrated high quality services in their projects as evidenced in the evaluation process and at the discretion of CESA board An ESP granted provisional accreditation will have up to one year to meet all the criteria for full accreditation, after which period the provisional accreditation will be rescinded. Full Accreditation will be valid for a period of two years from the date of its issue.

CESA Accreditation Application, revision 2017.2 - Page 1

Checklist of information to be submitted5 ☐

Fee: An Application fee must be deposited to CESA’s bank account (below information) and the deposit voucher must be delivered along with the signed attestations and declaration to CESA address as an evidence of the settled payment.

Bank Account Information: Client: ‫شركة االيقونة للتدريب في مجال الطاقة‬ Jordan Commercial Bank Jabal Amman Branch Prince Mohammad St. Account No. 20400484930010010000

The following Application and Accreditation fees apply for each Accreditation Category or Subcategory requested. The Application fee must be submitted prior to the review of an Application. The Accreditation fee must be received by CESA for Accreditation to take effect as per Table 3 from accreditation guidelines (also explained below)

ESP Type ESCO HVAC for bldgs > 1,000 sq. m. HVAC for bldgs 2 MWp Engineered Solar Thermal Systems Packaged Solar Thermal Systems Building Envelope

Application Fee

Accreditation Fee (Full)



Accreditation Fee (Provisional) 450 JOD 200 JOD 200 JOD 200 JOD 200 JOD 200 JOD

1,750 JOD 850 JOD

750 JOD 350 JOD

450 JOD 200 JOD

850 JOD 850 JOD

350 JOD 350 JOD

200 JOD 200 JOD

Applicants who receive Provisional Accreditation will be subject to the following fees when resubmitting an application for Full Accreditation as per Table 4 from accreditation guidelines also explained below:

5

ESP Type

Application Fee

Accreditation Fee

ESCO ESP (all sub-categories)

400 JOD 350 JOD

300 JOD 200 JOD

The information is to be submitted electronically unless otherwise specified. CESA Accreditation Application, revision 2017.2 - Page 2

Table 12 - Accreditation requirements' checklist Readiness Report (details are available here) General Information (details are available here) ☐ Business Description (1-2 pages) ☐ Company brochure or other marketing material (if available) ☐ Legal Documents 1. Legal documents mandatory to all applicants: a. Copy of the company’s registration’s certificate b. Registration at the chamber of Industry or commerce or both c. Vocational License d. Copy of the company’s certificate of authorized signatories e. Copy of the tax clearance of the last fiscal year declaration f. Copies of the memorandum and articles of association of the company g. Registration at the social security h. Pending investigations and government, regulatory and administrative proceedings i. Details of any existing, pending or threatened litigation, arbitration or any other dispute resolution procedure involving the Company, a subsidiary or an associated company (whether as plaintiff or defendant) with an indication of the amounts involved and the nature of the Case 2. Legal documents bounded by applicability:6 a. Energy Auditors licensing from MEMR (if applicable) b. Companies working in renewable energy licensing from EMRC (if applicable) c. Any other regulatory permits, consents and licenses regarding company’s operations (if applicable) d. The company’s registration at the engineers syndicate, if applicable e. The company’s registration at the contractor’s association, if applicable f. The company’s construction classification in accordance with the applicable laws of the ministry of public works and housing, if applicable g. License granted according to the applicable category of operations as specified in the company objectives, if applicable h. A list of all the company's subsidiaries (indicating which, if any, are dormant or non-trading) and details of each of the company's subsidiaries. i. A list of all associated companies and the names of their shareholders (including percentage shareholdings) and details of each of the associated companies supported by certificates from the controller of companies; j. A list of any partnership, or other unincorporated association, joint venture or consortium ☐ Three (3) years of audited financial statements ☐ Organizational Chart ☐ Resumes of Senior Managers ☐ Resumes of other Key Staff ☐ M&V Approach Description (1-2 pages)

Pre-requisites and Attestations (physical copy required) (details are available here) ☐ Applicant Declaration 6

Applicant should provide a justification for the absence of any of the legal documents; for example an applicant should state that such a certain document is not applicable for his/her company’s case CESA Accreditation Application, revision 2017.2 - Page 3

☐ Ethical and Technical Attestations ☐ Lighting Supplemental Technical Attestations, if applicable ☐ HVAC Supplemental Technical Attestations, if applicable ☐ PV Supplemental Technical Attestations, if applicable ☐ Solar Thermal Systems Supplemental Technical Attestations, if applicable ☐ Building Envelope Supplemental Technical Attestations, if applicable ☐ Supplemental Attestations – Provisional Accreditation

Project Information (details are available here) ☐ Filled Project Information Summary Sheets ☐ Filled Project Information Details Sheets ☐ Details required for the minimum number of projects required for each accreditation category as per Table 6 ☐ All Projects stated in Project information sheets are supported with dated commissioning report or handing over letter ☐ Signed letter from company to its clients asking for clients cooperation (use phrasing available here)

Sample Project Documents (2 sample reports of each type, if applicable 7)

(details are

available here)

☐ Walk through Audit Report ☐ Investment Grade Audit Report ☐ Investment Grade Audit Agreement ☐ Project Proposal ☐ M&V Plan ☐ M&V Report ☐ Project Commissioning Report ☐ Customer Satisfaction Survey, if available. ☐ Applicable Contract documents, including Project Implementation Contract, Design Agreement, Construction Agreement, Financing Agreement, Savings Guarantee Agreement, and O&M Agreement, as applicable.

Self-Assessment Sheet (details are available here) ☐ Self-Assessment Sheet of the Evaluation Mechanism File is Filled

THE SAMPLE DOCUMENTS PROVIDED MUST BELONG TO TWO PROJECTS OUT OF THE NUMBER OF PROJECTS NOMINATED FOR EVALUATION AND IT SHOULD SHOW A MEANINGFUL SEQUANCE OF ALL THE STAGES OF THE PROJECT

If samples of the document listed are not provided, the Applicant must submit an explanation, e.g., “Financing Agreement not provided because the company does not offer financing.” or “the Savings Guarantee Agreement is part of a Project Implementation Contract and not provided separately to customers.” 7


List of Annexes to be provided in physical form ☐ Readiness Report ☐ Signed Letter addressed to clients ☐ Deposit Coupons ☐ ANNEX XII- Applicant Declaration ☐ ANNEX XIII- CESA Ethical and Technical Attestations ☐ ANNEX XIV-A Supplemental Technical Attestations – Lighting ☐ ANNEX XIV-B Supplemental Technical Attestations – HVAC ☐ ANNEX XIV-C Supplemental Technical Attestations – PV ☐ ANNEX XIV-D Supplemental Technical Attestations – Solar Thermal Systems ☐ ANNEX XIV-E Supplemental Technical Attestations – Building Envelope ☐ ANNEX XIV-F Supplemental Attestation – Provisional Accreditation



Forms of Declarations and Attestations Forms of Declarations and Attestations

Version 2017. 2

Development and production of this publication was funded by USAID. The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government CESA FORMS OF DECLARATIONS AND ATTESTATIONS

Forms of Declarations and Attestations

[Page intentionally left blank]

FORMS OF DECLARATIONS AND ATTESTATIONS

Applicant Declaration 1.

I hereby state that the evidence included in my application, annexes and supporting documents for accreditation by CESA is a true and accurate record of my organization to the best of my knowledge.

2.

I hereby authorize CESA to directly contact any person, representative or organization named in the application to verify the information provided in my application and my organization’s eligibility for Accreditation.

3.

I hereby declare that I will make myself or an authorized representative available for interviews by CESA at a mutually agreed time, with respect to my application for Accreditation.

4.

I understand that if at any time it is shown that I have misrepresented any material submitted to CESA, my Accreditation may be suspended or revoked.

5.

I have read and understand all guideline instructions and requirements

6.

I understand that the information and documents submitted in this Accreditation Package or at a later stage in relation to my request for Accreditation will be handled in the strictest confidence by CESA and only be shared with members of CESA’s Accreditation Committee. I hereby authorize the distribution of the Accreditation Application and related materials to members of CESA's Accreditation Committee for the purpose of granting accreditation.

On behalf of Applicant Organization _________________________ Signature of Authorized Person

________________________ Name of Organization and Stamp

_________________________ Authorized Person’s Full Name

________________________ Designation

_________________________ Date

APPLICANT DECLARATION

CESA ETHICAL AND TECHNICAL ATTESTATIONS

CESA ETHICAL and TECHNICAL ATTESTATIONS We understand that all ESPs accredited by CESA must adhere to ethical and technical guidelines and we pledge to do the following: 1.

Maintain a qualified staff of engineers or use only qualified licensed engineers to ensure qualified engineering evaluation, design, and implementation of all projects undertaken.

2.

Maintain a qualified staff of service personnel or use only qualified outside service personnel to ensure effective operation and maintenance of equipment installed.

3.

Abide by all applicable laws and regulations.

4.

Abide by all applicable International and Jordanian technical standards and Jordanian codes for equipment, design and installation.

5.

Maintain high quality standards for products and services to meet or exceed generally accepted industry standards, including, but not limited to ULI, IEC, AHRI, Eurovent, CISBE, IES and ASHRAE, and provide relevant product certificates and reports upon request.

6.

Promote and implement safe system installation and operation practices at all times and abide by all relevant regulations to that effect.

7.

Pursue business in an ethical and lawful manner and represent truthfully and clearly our company's qualifications and capabilities to perform services and provide financing and not misrepresent the qualifications and capabilities of other companies.

8.

Make no misleading or exaggerated claims as to the level of energy and costs savings which can be expected from the services provided to a customer.

9.

Make no false or misleading claims or statements about the capabilities or experience of competitors.

10. Use fair, clear and transparent contracts with customers, including a dispute resolution process. 11. Install and make operational all equipment promised under an energy services agreement within a reasonable time after the agreement has been signed and all contractual contingencies have been satisfied. 12. Provide customers with equipment specification sheets, maintenance manuals and operational manuals prior to project close-out. 13. Provide turnkey services for equipment installed by us and service any third party warranties passed through to the customer, with clear and direct responsibilities and obligations under a contract, including commitments to warranty service response times for routine and emergency service requests. 14. Offer to provide regular service beyond the term of the warranties for equipment installed by us.

15. Not abandon equipment installed or fail to provide other services promised to a customer under an energy services agreement. 16. Utilize only those financing arrangements which comply with applicable laws and regulations and which accurately value equipment, energy savings, and other benefits. 17. Agree not to interfere in any manner with an ESP Contract or similar competitive procurement process after the winning provider has been selected and the time for any formal protest has expired. On behalf of Applicant Organization _________________________ Signature of Authorized Person



________________________ Designation

_________________________ Date


SUPPLEMENTAL TECHNICAL GUIDELINES - Lighting We understand that ESPs accredited by CESA under the Lighting sub-category must adhere to all of the following supplemental technical guidelines and we pledge to: 1.

Prepare proposals based on an ASHRAE Level 1 Audit or equivalent.

2.

Recommend lighting control systems for all projects (optional for buildings with a footprint less than 1,000 sq. meters).

3.

Perform pre- and post-installation foot candles readings on all projects.

4.

Perform M&V using the IPMVP Option A methodology or equivalent on all projects (optional for buildings with a footprint less than 1,000 sq. meters).




________________________ Designation

_________________________ Date

SUPPLEMENTAL TECHNICAL GUIDELINES - LIGHTING


SUPPLEMENTAL TECHNICAL GUIDELINES - HVAC We understand that ESPs accredited by CESA under the HVAC sub-category must adhere to all of the following supplemental technical guidelines and we pledge to: 1.

Recommend building control systems and building envelope improvements for all projects (optional for buildings with a footprint less than 1,000 sq. meters).

2.

Test and balance, directly or through third parties, all system installations.

3.

Maintain shop and as-built drawings for all installations in buildings with a footprint greater than 1,000 sq. meters.

4.

Perform load calculations for all installations. Use load calculation software that meets generally accepted industry standards for installations in buildings with a footprint greater than 1,000 sq. meters.




________________________ Designation

_________________________ Date

SUPPLEMENTAL TECHNICAL GUIDELINES - HVAC

SUPPLEMENTAL TECHNICAL GUIDELINES - BUILDING ENVELOPE

SUPPLEMENTAL TECHNICAL GUIDELINES - PV We understand that ESPs accredited by CESA under the PV sub-category must adhere to all of the following supplemental technical guidelines and we pledge to: 1. Perform structural load calculations and analyses which meet the related Jordanian engineering codes, regulations and local area instructions for all installations. 2. Use industry best practices in the design of solar arrays and implement robust monitoring processes to ensure that the actual PV System Performance Ratio, defined as the PV System AC Electricity Generation Effectiveness divided by the rated PV module efficiency is statistically equal to the design PV System Performance Ratio.




________________________ Designation

_________________________ Date

SUPPLEMENTAL TECHNICAL GUIDELINES - PV


SUPPLEMENTAL TECHNICAL GUIDELINES – SOLAR THERMAL SYSTEMS

We understand that ESPs accredited by CESA under the Solar Thermal systems sub-category must adhere to all of the following supplemental technical guidelines and we pledge to:

1.

Perform structural load calculations and analyses which meet the related Jordanian engineering codes and regulations for all engineered solar thermal systems’ installations.




________________________ Designation

_________________________ Date

SUPPLEMENTAL TECHNICAL GUIDELINES – SOLAR THERMAL SYSTEMS


SUPPLEMENTAL TECHNICAL GUIDELINES – Building Envelope We understand that ESPs accredited by CESA under the Building Envelope sub-category must adhere to all of the following supplemental technical guidelines and we pledge to: 1.

Perform visual inspections during and post-construction, directly or through third parties, to confirm the quality of all thermal insulation installations.

2.

(Alternate to 1. above) Perform post-construction thermographic inspections, directly or through third parties, to confirm the quality of all thermal insulation installations.

3.

Perform post-installation testing to confirm that windows and door openings have been properly sealed.




________________________ Designation

_________________________ Date


SUPPLEMENTAL GUIDELINES – Provisional Accreditation

I attest to clarify my provisional status when disclosing, publishing, using my certification with any companies, third parties etc in an effort to avoid misleading any such party to having attained full accreditation being fully aware of my accreditation being cancelled in case of such breach at the discretion of the CESA board without any right of objection to such CESA board decision




________________________ Designation

_________________________ Date



Accreditation Criteria Accreditation Criteria

Version 2017.2

Development and production of this publication was funded by USAID. The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government


Accreditation Criteria Accreditation Application Check-list NOTE: IT IS UNDERSTOOD THAT NOT ALL THE FOLLOWING DOCUMENTS ARE APPLICABLE TO SOME APPLICANTS. IF SAMPLES OF THE DOCUMENT LISTED ARE NOT PROVIDED, THE APPLICANT MUST SUBMIT AN EXPLANATION, E.G., “FINANCING AGREEMENT NOT PROVIDED BECAUSE THE COMPANY DOES NOT OFFER FINANCING.” OR “THE SAVINGS GUARANTEE AGREEMENT IS PART OF A PROJECT IMPLEMENTATION CONTRACT AND NOT PROVIDED SEPARATELY TO CUSTOMERS.”

Application Section Application Information Readiness Reports General Business Information

Declarations and Attestations

Project Information

Documentation Requirement

Accept

Return

Application Deadline met Application Type selected Organization Information Complete Accreditation Category Requested Application Fee Submitted Readiness Report is completed, signed and submitted Business Description Company Brochure or other Marketing Materials Legal Documents Financial Statements Organizational Chart Resumes of Senior Managers Resumes of Other Key Staff Description of M&V Approach Applicant Declaration Ethical and Technical Attestation Lighting Technical Attestation, if applicable HVAC Technical Attestation , if applicable PV Technical Attestation , if applicable Solar thermal systems Technical Attestation , if applicable Building Envelope Attestation, if applicable Provisional Accreditation Attestation Filled Project Information Summary Sheets Filled Project Information Details Sheets Details of the projects eligible for ETIMAD per each category (explained in Table 6) All Projects stated in Project information sheets are supported with dated commissioning report or handing over letter ESCO application is supported with 12 month record of savings Signed letter addressing clients CESA Accreditation Criteria, version 2017.2 - Page 1

Sample Project Documents (2 of each) or reasonable explanation provided for excluded documents.

Self-Assessment

Walk Through Audit Report Investment Grade Audit Report Investment Grade Audit Agreement Project Proposal Project Implementation Contract Design Agreement Construction Agreement Financing Agreement Savings Guarantee Agreement O&M Agreement M&V Plan M&V Report Project Commissioning Report Customer Satisfaction Survey Self-Assessment Sheet of the Evaluation Mechanism File is Filled

Accreditation Criteria The accreditation criteria set by the Board focus on critical characteristics of successful ESPs. The Accreditation Committee members will review Applications to determine if, in their informed opinion, the Applicant meets CESA’s legal, technical, managerial, organizational, and financial requirements, as described more fully below. The determination by the Accreditation Committee members will be based on the review of the information provided by the Applicant, feedback from customer references, and site visits to completed projects. During the application review, the Applicant will be given the opportunity to clarify details or provide more information, as requested by the Accreditation Committee members assigned to review an Applicant’s application for Accreditation.

THE SUBMISSION OF FALSE OR MISLEADING INFORMATION WILL BE CAUSE FOR AUTOMATIC REJECTION OF THE APPLICATION BY THE CESA ACCREDITION COMMITTEE.

THE ACCREDITATION OF ESPs IS BASED ON A REVIEW OF AN ESP’s CAPABILITIES AND PROCESSES AT THE TIME OF APPLICATION. IN NO WAY DOES CESA WARRANT THE SERVICES OR PRODUCTS OF ACCREDITED ESPs ON ANY PROJECT. ANY SUCH CLAIM BY AN ACCREDITED ESP WILL RESULT IN IMMEDIATE REVOCATION OF ACCREDITATION.

The accreditation criteria set by the Board focus on critical characteristics of successful ESPs, such as:

• • • • •

Technical capability - Qualified personnel and resources. Management capability - Robust organization structure. Project experience - Proven track record. Legal standing – legal documents Financial capability - Review of 3 years of financial records. CESA Accreditation Criteria, version 2017.2 - Page 2

• •

Customer references - Positive customer feedback. Ethical and technical practices - ESP pledges and customer feedback.

Note that the accreditation criteria do NOT include the review of technical designs, inspection related to code adherence, or the performance of commissioning activities. Note that the review of each of the: technical capabilities; financial capability; and legal standing is performed separately by different independent evaluators, all of which are thoroughly vetted by CESA and are bound by non-disclosure agreements. CESA has put this process in place, along with other mechanisms, to eliminate the potential for conflict of interest between applicants and members of the Accreditation Committee. Note: Please refer to the Evaluation Guideline for more details on each evaluation criteria and sub-criteria

CESA Accreditation Criteria, version 2017.2 - Page 3

COALITION OF ENERGY SERVICES ASSOCIATIONS (CESA)

ACCREDITATION PACKAGE USAID Jordan Energy Sector Capacity Building Activity Saqra Building # 238(C), Floor Criteria, version 2017.2 - Page 4 CESA6th Accreditation Arar Street Amman, Jordan