Administrative Coordinator - StriveTogether

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Poised oral and written communicator, demonstrating professionalism and content expertise. • Outstanding interpersonal
Administrative Coordinator ORGANIZATION OVERVIEW StriveTogether leads a national movement of 70 communities to get better results for major milestones in a child’s life. We coach and connect community partnerships across the country to focus efforts and close gaps, especially for children of color and low-income children. We help partners find and solve problems with data; use a proven approach to define and measure progress; and push people on changing behavior for lasting change. The StriveTogether Cradle to Career Network reaches 8.2 million students, involves 10,800 organizations and has partners in 32 states and Washington, D.C. Together, we strive to create better systems of opportunity that truly benefit every child, cradle to career. To learn more about our work, our impact and our team, visit strivetogether.org. POSITION SUMMARY Reporting to the Director of Finance & Operations, the Administrative Coordinator position provides a range of comprehensive, confidential and highly responsible administrative services in support of StriveTogether’s directors. As a key member of the StriveTogether team, the Administrative Coordinator is a self-motivated individual with a high level of attention to detail and an ability to prioritize, multi-task and strengthen internal and external relationships. Commitment to the organization’s mission is critical for success. This is a non-exempt position. RESPONSIBILITIES • Greet visitors, handle incoming calls and perform general administrative duties; responds to public questions and concerns with speed and professionalism. Direct inquiries to other staff members when appropriate. • Create and maintain travel itineraries for the directors; correspond with outside partners and internal staff to confirm travel arrangements for the directors. • Prepare all bi-monthly expense reports for the directors. • Effectively manage and coordinate complex scheduling arrangements for the directors including responding to appointment requests and scheduling meetings with internal and external participants.

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Prepare materials and/or copies for meetings and take/distribute notes as requested. Assist various stakeholders with the organization and daily maintenance of the office space including but not limited to ordering supplies, communicating and building relationships with key vendors, and maintaining office inventory records. Assist in the execution of network events on an as-needed basis. Other duties as assigned by reporting manager.

MINIMUM REQUIREMENTS • Associate’s degree or 60 credit hours from a regionally accredited college or university; bachelor’s degree preferred. • At least 3 years of progressive office experience as a senior-level administrative professional; 5 years preferred. • Demonstrated ability to write and prepare documents/reports/correspondence/proposals in a concise, logical, grammatically appropriate format; experience with Sage or Concur preferred. • Strong Microsoft Office Word and PowerPoint skills. • Results oriented; demonstrated experience in the successful execution of projects. • Demonstrated ability to handle sensitive information with discretion and tact. • Poised oral and written communicator, demonstrating professionalism and content expertise. • Outstanding interpersonal skills; demonstrated ability to build and maintain relationships. • Possess high level of professionalism even when faced with stressful situations. • Ability to work independently with limited guidance and exercise independent judgment. PHYSICAL REQUIREMENTS Low physical effort required to sit, stand at files, bend, stoop, lift and walk. Maximum unassisted lift is 35 pounds. Average lift fewer than 10 pounds. Requires ability to use a keyboard, monitor and calculator. Also requires the ability to communicate verbally, both in person and on the telephone. Compensation StriveTogether offers competitive salary and benefits, commensurate with experience and skills. To apply, send your cover letter and resume to [email protected]. StriveTogether is an equal opportunity employer.