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Oct 25, 2017 - Salvador Llamas. 891-8803. 6H. Consider approving the purchase of new Cisco Catalyst 9300 Access. Switche
BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT

AGENDA Special Meeting of the Board of Directors Newark City Council Chambers Administration Building, 6th Floor 37101 Newark Boulevard Newark, CA 94560

Wednesday, October 25, 2017 at 5:00 p.m. Closed Session: 4:15 p.m. (Items 6A – 6D) MEMBERS OF THE BOARD OF DIRECTORS ELSA ORTIZ, PRESIDENT (WARD 3) JOE WALLACE, VICE PRESIDENT (WARD 1) GREG HARPER (WARD 2) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) H. E. CHRISTIAN PEEPLES (AT-LARGE) JOEL YOUNG (AT-LARGE) BOARD OFFICERS MICHAEL A. HURSH, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY TELECONFERENCE President Elsa Ortiz, Ward 3 57 Teralynn Court Oakland, California

TELECONFERENCE Director Joel Young, At-Large 1 Lakeside Drive, #413 Oakland, California

For more information on Board of Directors meetings, please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. Alameda-Contra Costa Transit District

October 25, 2017

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MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary at the meeting. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the regular meeting agenda. For specific agenda item(s), speakers will be invited to address the Board at the time the item is being considered. All speakers, including anyone using simultaneous translation equipment, are allowed two (2) minutes to present comments. Speakers using a translator will receive twice the allotted time. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board meetings pursuant to District Ordinance No. 12. Order of Agenda Items: The Board may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board agendas. Each item requested shall have the concurrence of at least one other Director in order to place a proposed agenda item on a future agenda. LIVE AUDIO STREAMING OF BOARD MEETINGS Live audio streaming and an archive of previously recorded meetings is available on the District’s website at www.actransit.org. For technological reasons, recordings of meetings held outside of the Board Room cannot be streamed to the web. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Board Room is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodations must be made three business days in advance of the meeting or hearing to help ensure availability. Subject to availability, sign language and foreign language interpreters will be provided upon request with 72-hour notice. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit Lines 200, 251 and SB serve the Newark Civic Center. Line 200 stops on Thornton Avenue and connects with Fremont BART and Union City BART every 60 minutes from 6:20 a.m. until 12:20 p.m. Line 251 stops on Newark Blvd. near the Civic Center and operates between Ohlone College and Fremont BART every 60 minutes from 6:30 a.m. until 7:30 p.m. Transbay Line SB connects with NewPark Mall every 60 minutes between 5:20 p.m. and 8:11 p.m. The Fremont BART Station is located at 2000 BART Way and the Union City BART is located at 10 Union Square. For more information on maps and schedules, visit our website at: www.actransit.org or dial 511 for AC Transit Customer Service and say “AC Transit”. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.

Alameda-Contra Costa Transit District

October 25, 2017

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SPECIAL BOARD OF DIRECTORS MEETING – JOE WALLACE, Vice President Wednesday, October 25, 2017 at 5:00 p.m.

Staff Contact or Presenter

1.

ROLL CALL

2.

WELCOME

3.

PUBLIC COMMENT

4.

MODIFICATIONS TO THE AGENDA

5.

CONSENT CALENDAR

5A.

Consider approving Board of Directors minutes of September 27, 2017.

Linda Nemeroff 891-7284

5B.

Consider approving Board of Directors minutes of October 4, 2017. (Special Meeting).

Linda Nemeroff 891-7284

5C.

Consider receiving Retirement Board minutes of September 14, 2017 (Report 17-262).

Hugo Wildmann 891-4889

5D.

Consider receiving Retirement Board minutes of September 19, 2017 (Report 17-310).

Hugo Wildmann 891-4889

5E.

Consider receiving the Monthly Report on Investments for August 2017 (Report 17-260).

Claudia Allen 891-5465

5F.

Consider adoption of Resolution No. 17-026 approving non-substantive amendments to Board Policy 605 – Claims and Lawsuits: Settlement Authorizations and repeal Resolution No. 14-052 (Report 17-089).

Denise Standridge 891-4833

5G.

Consider authorizing the General Manager to provide free bus service on New Year's Eve between the hours of 8:00 p.m. on December 31, 2017 until 5:00 a.m. on January 1, 2018 (Report 17-269).

Michelle Joseph 891-4858

5H.

Consider receiving the Bi-monthly Budget Update for the period of July through August 2017 (Report 17-261).

Claudia Allen 891-5465

6.

REGULAR CALENDAR

Mayor of Newark Alan Nagy

Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item. VICE PRESIDENT WALLACE

Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.

Alameda-Contra Costa Transit District

October 25, 2017

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External Affairs Items: Consider receiving the Monthly Legislative Report and approve legislative positions (Report 17-264).

CHAIR WILLIAMS

6B.

Consider receiving the semi-annual status update on the next generation of Clipper (C2) (Report 17-265).

Ahsan Baig 891-5490

6C.

Consider approving the award of a 36-month contract, with an option for a 12-month extension, to Clark Services of Richmond, California for maintenance of Transit Information Displays (Report 16-124a).

Michele Joseph 891-4858

Finance and Audit Items: Consider approving amendments to Board Policy 314 – Capital Plan and Projects Policy (Report 17-143).

CHAIR HARPER

Operations Items:

VICE PRESIDENT WALLACE Ramakrishna Pochiraju 891-5448

6A.

6D.

Beverly Greene 891-7255

Claudia Allen 891-5465

6E.

Consider receiving Annual Update on Special Transit District 2 (South Alameda County) Service and Operations (Report 17-158).

6F.

Consider authorizing the General Manager to execute Transit Service Agreements with Stanford University and Stanford Medical Center for continued operation of Line U bus service (Report 17-232b).

Ramakrishna Pochiraju 891-5448

6G.

Consider authorizing the General Manager to execute documents through the California State Consortium Contract for the procurement of ten non-revenue vehicles to replace older vehicles that have surpassed their useful life (Report 17-273).

Salvador Llamas 891-8803

6H.

Consider approving the purchase of new Cisco Catalyst 9300 Access Switches using the National Joint Power Alliance contract from the Value Added Reseller CDW-G (Report 17-255a). [Continued from the

Ahsan Baig 891-5490

September 13, 2017 Board of Directors meeting.]

Board Administrative Matters: 6I.

Consider the options for the appointment of a non-ATU employee representative to the Alameda-Contra Costa Transit District Retirement Board to fill the remainder of an unexpired term ending on March 31, 2019 and adoption of Resolution 17-043 (Report 17-302).

7.

CLOSED SESSION/REPORT OUT

7A.

Conference with Legal Counsel – Potential Litigation

The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.

VICE PRESIDENT WALLACE Linda Nemeroff 891-7284

Denise Standridge 891-4833

(Government Code Section 54956.9(b)) (Two Cases)

Alameda-Contra Costa Transit District

October 25, 2017

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7B.

Conference with Labor Negotiators

(Government Code Section 54957.6): Agency Designated Representative: General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees

7C.

Public Employee Performance Evaluation

8.

AGENDA PLANNING

9.

GENERAL MANAGER’S REPORT

10.

BOARD/STAFF COMMENTS

11.

ADJOURNMENT Next Meeting: November 8, 2017 at 5:00 p.m.

(Government Code Section 54957) Title: General Manager, General Counsel, District Secretary

Michael Hursh

(Government Code Section 54954.2)

Alameda-Contra Costa Transit District

October 25, 2017

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