Sep 13, 2010 - World Car-Free Day â September 22, 2010. (IV) City Manager ... (Emergency Medical Technician - E.M.T. v
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 13, 2010 Administration & Public Works (A&PW) Committee meets at 5:30 p.m. Planning & Development Committee convenes 15 minutes after the conclusion of A&PW. City Council meeting convenes 15 minutes after the conclusion of Planning and Development, but not earlier than 7:00 pm. ORDER OF BUSINESS (I)
Roll Call – Alderman Jean-Baptiste
(II)
Mayor Public Announcements United Way Award Presentation Presentation by Northwestern University Associate Professor Joshua Rauh Regarding Pension Funding Oath of Office for Fire Chief Gregory Klaiber
(III)
Mayor Proclamations National Preparedness Month September 2010 World Car-Free Day – September 22, 2010
(IV)
City Manager Public Announcements and Presentations Refuse Bid Presentation
(V)
Communications: City Clerk
(VI)
Mayoral Appointments
(VII) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VIII) Special Order of Business (IX)
Consent Agenda:
Alderman Rainey
City Council Agenda
(X)
(XI)
September 13, 2010
Report of the Standing Committees Administration & Public Works Planning & Development Human Services
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Alderman Jean-Baptiste Alderman Rainey Alderman Fiske
Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}
(XII) Executive Session (XIII) Adjournment
APPOINTMENTS For Appointments to: Library Board Library Board
Sharon Arceneaux Mildred S. Harris
M/W/EBE Committee
David LeRoy
SPECIAL ORDER OF BUSINESS: City Council Discussion with Library Board of Trustees Regarding Library Services and Funding Options (SP1) Library Funding Information Questions and Answers Staff report provided for consideration and discussion. For Action (SP2) Consideration of Ordinance 66-O-10 Amending Title 7, Chapter 14 of the City Code Regarding the Library Budget Mayor Tisdahl recommends approval of Ordinance 66-O-10 amending Title 7, Chapter 14 of the City Code by adding subsection 7-14-4, “Library Budget.” For Introduction
CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of August 9, 2010
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City Council Agenda
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ADMINISTRATION & PUBLIC WORKS (A1)
City of Evanston Payroll through City of Evanston Payroll through
08/15/10 08/29/10
$2,387,300.80 $2,297,424.13
(A2)
City of Evanston Bills through City of Evanston Credit Card Bills through
09/14/10 07/31/10
$4,358,060.65 $ 105,210.42
(A3.1) Approval of Contract Award for Asphalt Crack Sealing Contract (Bid 11-31) Staff recommends City Council approval of a contract in response to Bid 11-31 to award the 2010 Asphalt Crack Sealing Program to lowest responsive and responsible bidder, SKC Construction Inc., (P.O. Box 503, West Dundee, IL) in the amount of $40,000, which is the budgeted amount for this project. Funding for this work will be from General Fund Street Maintenance Account (2670.62509). For Action (A3.2) Approval of Single Source Purchase from IPS Group, Inc., of Forty-One (41) IPS Single Space Parking Meters Staff and the Transportation/Parking Committee recommend approval of the single source purchase from IPS Group, Inc. (6195 Cornerstone Ct E., Suite 114, San Diego, CA) of Forty-One (41) IPS Single Space Parking Meters for $20,295. Funding provided by the Parking Fund (7015.62230). For Action (A3.3) Approval of Purchase of One Ambulance for the Fire & Life-Safety Department Staff recommends City Council approval to purchase one (1) ambulance (Emergency Medical Technician - E.M.T. vehicle) for the Fire & Life-Safety Department in the amount of $213,847.00 from Foster Coach Sales Incorporated (1231 W. 4th Street, Sterling, IL). Funding provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) which has an approved budget of $1,700,000.00 of which $260,000.00 was allocated for this replacement vehicle. For Action (A3.4) Approval of Contract Extension to Groot for Recycling Collection Staff recommends City Council approval of an additional three (3) month contract extension until December 1, 2010 for residential and condominium recycling collection with Groot, Inc (2500 Landmeier Road Elk Grove Village, IL) at the rate of $4.36 per residential unit, per month, and the collection of the condominiums at $2.03 per unit. The extension is needed to allow for continued recycling collection until the sanitation Request for Proposal can be evaluated and awarded. For Action
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(A3.5) Approval of Contract Extension to Flood Brothers for Condo Garbage Collection Staff recommends City Council approval of an additional three month contract extension until December 1, 2010 for the collection and disposal of condominium refuse with Flood Brothers Disposal & Recycling Services (17 W. 697 Butterfield Rd. Oakbrook Terrace, IL) at the rate of $8.08 per unit per month. The extension is needed to allow for continued condo garbage collection until the sanitation Request for Proposal can be evaluated and awarded. For Action (A3.6) Approval of Change Order No. 1 for the High Lift Pumping Station Roof Replacement Project (Bid 11-27) Staff recommends City Council approval of Change Order No. 1 to the contract with G.E. Riddiford Company (2333 Hamilton Road, Arlington Heights, IL) for the High Lift Pumping Station Roof Replacement (Bid #11-27) project in the amount of $33,384.00. This would increase the contract amount from $76,378.00 to $109,762.00. For Action (A4) Approval of Contract Settlement with the International Association of Fire Fighters Local 742 Staff recommends approval to authorize the City Manager to execute a two-fiscal year collective bargaining agreement with International Association of Fire Fighters Local 742 effective March 1, 2010 through December 31, 2011. City Council approval will ratify the tentative agreements executed throughout the negotiation process. For Action (A5)
Resolution 51-R-10 Authorizing the City Manager to Enter into Sublease Renewal of Certain Property at Green Bay Road and Central Street with Mary Lou Smith for Operation of Top of the Tracks, Inc. Coffee Shop Staff recommends approval of Resolution 51-R-10 authorizing the City Manager to enter into sublease renewal of property at 1826 Central Street from the Union Pacific Railroad Company (UPRC) with Mary Lou Smith for Operation of Top of the Tracks, Inc. Coffee Shop. The lease term will be for five years beginning September 15, 2010 and ending September 14, 2015. A five percent increase in monthly rent is built into the agreement. For Action
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(A6)
Resolution 53-R-10 Requesting Certification from Cook County Clerk in Order to Amend Title 1, Chapter 13 of the City Code, “Municipal Elections” Staff recommends that the City Council approve Resolution 53-R-10 asking that the City Clerk obtain a certification from the Cook County Clerk’s Office certifying that the Cook County Clerk’s Office is able to administer an election using a “ranked ballot” in local City and Township elections. Only certain absentee voters are affected. Upon receipt of that certification, the Council would then need to pass an ordinance that allows for the use of ranked ballots. For Action
(A7)
Ordinance 52-O-10 Regarding Taxicab Regulation Ordinance 52-O-10 amending sections of the City Code relating to Taxicab Service Regulations is presented for Council consideration. The ordinance was discussed at the July 26, 2010, Administration and Public Works committee meeting. This ordinance was held in Committee on August 9, 2010. For Introduction
PLANNING & DEVELOPMENT (P1)
Approval of Request for an Extension of the Expiration Date of the Planned Development at 631-749 Chicago Avenue Staff recommends extending the expiration date of the 631-749 Chicago Avenue planned development, granted by Council with Ordinance 103-O-08, by one year, to December 8, 2011. The ordinance requires that a building permit be issued before December 8, 2010. Due to complications enumerated in the applicant’s letter, the project has not yet begun. The applicant states that they are now planning for a construction start in 2011. For Action
(P2)
Approval of Allocation for Family Promise Chicago North Shore, Inc Program from McKinney Emergency Shelter Grant Staff recommends approval of $6,000 from the McKinney Emergency Shelter Grant for Family Promise Chicago North Shore, Inc. Family Promise Chicago North Shore, Inc. is a new homeless program to the Evanston area, and is the only agency in the City of Evanston that serves homeless families. At the Planning and Development Committee meeting on May 24, 2010, additional information on the Family Promise hospitality center for homeless families was requested. For Action
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(P3)
Request to Approve Redevelopment Agreement for Neighborhood Stabilization Program 2 and Program Update Staff recommends approval of the attached redevelopment agreement between the City and Brinshore Development, LLC for Phase One of the Neighborhood Stabilization Program 2 (“NSP2”) grant. This agreement covers the acquisition and rehabilitation of a minimum of 100 foreclosed or abandoned units of housing (“Scattered Site Phase”) in Census Tracts 8092 and 8102. For Action
(P4)
Ordinance 68-O-10 Granting a Major Variation Relating to Building Height to Permit Construction of a Multi-Family Residence Located at 910 Hinman Ave Staff, the Zoning Board of Appeals (ZBA) and the Site Plan and Appearance Review Committee (SPAARC) recommend approval of a major variation on building height for the purpose of building a five story, seven unit building at 910 Hinman Street in the R5 General Residential District. Staff and the SPAARC committee recommend a variation of 54’8” as requested by the applicant. The ZBA recommends a variation of 52.0’, based on the finding that the request of 54’8” was not the minimum variation that would overcome the practical difficulty of the sloped site. The R5 General Residential District allows a maximum building height of 50.0 feet. As is customary, the ordinance reflects the ZBA’s favorable recommendation. For Introduction
HUMAN SERVICES (H1)
Township of Evanston Monthly Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of August 2010 in the amount of $202,317.35. For Action
(H2) Ordinance 51-O-10, Amending Title 9, Chapter 6 of the City Code to create the Community Accountability Truancy Program Staff and members of the Human Services Committee recommend approval of Ordinance 51-O-10 amending Title 9 “Public Safety, Chapter 6 “Minors” by adding Section 5 “Community Accountability Truancy Program.” The ordinance and the intergovernmental agreement were reviewed and approved by Evanston/Skokie School Districts 65 and 202. For Introduction
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(H3) Ordinance 64-O-10 Amending Title 8 of the City Code to add Chapter 26, “Mobile Food Vehicle Vendors” The Human Services Committee recommends consideration of Ordinance 64-O-10 Amending Title 8 of the city Code to add Chapter 26, “Mobile Food Vehicle Vendors.” This Ordinance was discussed at both the July 8 and the August 2, 2010, Human Services Committee meetings, and referred to Council for consideration on August 2. This ordinance was introduced at August 9, 2010, City Council meeting. For Action (H4)
Ordinance 23-O-10 Amending Various Sections of Title 9, “Public Safety,” Chapter 4, “Dogs, Cats, Animals, and Fowl,” of the City Code The Human Services Committee recommends consideration of Ordinance 23-O-10 Amending Various Sections of Title 9, “Public Safety,” Chapter 4, “Dogs, Cats, Animals, and Fowl,” of the City Code. This issue was discussed at previous meetings of the Human Services Committee. On August 2, 2010, Ordinance 23-O-10 was referred to the City Council for consideration. This ordinance was introduced at August 9, 2010, City Council meeting. For Action
MEETINGS SCHEDULED THROUGH SEPTEMBER, 2010 Upcoming Aldermanic Committee Meetings: Tuesday, September 14
7:00 pm
Monday, September 20
6:00 pm
Tuesday, September 21 Wednesday, September 22 Wednesday, September 22 Thursday, September 23 Thursday, September 23
7:30 pm 6:00 pm 7:30 pm 8:00 am 5:30 pm
Monday, September 27
5:30 pm
Wednesday, September 29 Thursday, September 30
7:00 pm 6:00 pm
Community Budget Workshop: Civic Center Special City Council Meeting: Midyear Budget Review and Goal Setting Workshop Housing & Community Dev Act Committee Parking/Transportation Committee Economic Development Committee City/Chamber Committee Emergency Telephone System Board Administration & Public Works Committee Planning & Development Committee City Council Meeting Community Budget Workshop: Levy Center Special City Council Meeting: Executive Session
9/10/2010 10:18 AM
