Aug 7, 2017 - the manufacturer's technical support. As such, staff is ...... AT&T. C/O ENGINEERING DEPARTMENT. 309 S
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City Hall 333 West Ellsworth Street Midland, Michigan 48640 989.837.3300 * 989.837.2717 Fax www.cityofmidlandmi.gov
REGULAR MEETING OF THE MIDLAND CITY COUNCIL City Hall, 333 W. Ellsworth Street August 07, 2017
7:00 PM AGENDA
CALL TO ORDER - Maureen Donker, Mayor PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL -
Thomas W. Adams Steve Arnosky Diane Brown Wilhelm Maureen Donker Marty A. Wazbinski
CONFLICT OF INTEREST DISCLOSURE STATEMENT CONSIDERATION OF ADOPTING CONSENT AGENDA ITEMS: All resolutions marked with an asterisk are considered to be routine and will be enacted by one motion. There will be no separate consideration of these items unless a Council member or citizen so requests during the discussion stage of the "Motion to adopt the Consent Agenda as indicated." If there is even a single request the item will be removed from the consent agenda without further motion and considered in its listed sequence in regular fashion. APPROVAL OF MINUTES: 1.
* Approve minutes of the July 24 special and regular, and July 31 special City Council meetings. TISDALE
PUBLIC COMMENTS, IF ANY, BEFORE CITY COUNCIL. This is an opportunity for people to address the City Council on issues that are relevant to Council business but are not on the agenda. RESOLUTIONS:
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2.
* Approving the request of the Michigan Baseball Foundation - Momentum Midland Initiative, to conduct IndieGoNights, an outdoor concert, on Friday, August 18. MCMANUS
3.
* Recognizing Community Wishes as a nonprofit organization in the community. KEENAN
4.
* Recognizing Midland's Open Door as a nonprofit organization in the community. KEENAN
Considering purchases and contracts: 5.
City of Midland and Midland Public Schools Housing Construction Agreement (4/5 vote required). KAYE
6.
Project Agreement with the Michigan Department of Natural Resources for the Upper Emerson Park Renovation. MURPHY
7.
Additional purchases and services for renovation work on the Tridge. MURPHY
8.
* Two Residential Refuse trucks - Public Services. MURPHY
9.
* E10 Ethanol Blend Unleaded Fuel purchase from July 20 (4/5 vote required). MURPHY
10.
* 2017 Construction Inspection Services. FREDRICKSON
11.
* 2017 Diamond Drive Resurfacing; Contract No. 22. FREDRICKSON
12.
* 2017 Commerce Drive Culvert Replacement (4/5 vote required). FREDRICKSON
13.
* 2017 MDOT Jerome Street Paving. FREDRICKSON
14.
* Referee Services for city of Midland hockey league games from the Midland Hockey Official Association (4/5 vote required). BENSON
15.
* Elevator modernization - Water Treatment Plant. SOVA
Setting a public hearing: 16.
* Conditional Use Permit No. 59 - consider a request of Wolgast Design Group, LLC on behalf of 1st State Bank for review and approval of a conditional land use for a 7,480 square foot 2 story building in office service and downtown northside overlay zoning districts, located at 402 and 406 Ashman Street, 111 East Buttles Street, 401, 405 and 411 McDonald Street (8/28). KAYE
17.
* Request from Fisher Sand and Gravel, Inc. to establish an Industrial Development District (8/28). DUFORD
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NEW BUSINESS:
TO CONTACT THE CITY WITH QUESTIONS OR FOR ADDITIONAL INFORMATION: Citizen Comment Line: City of Midland website address: City of Midland email address: Government Information Center:
837-3400 www.cityofmidlandmi.gov
[email protected] located near the reference desk at the Grace A. Dow Memorial Library
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Backup material for agenda item: 1.
* Approve minutes of the July 24 special and regular, and July 31 special City Council meetings. TISDALE
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Backup material for agenda item: 2.
* Approving the request of the Michigan Baseball Foundation - Momentum Midland Initiative, to conduct IndieGoNights, an outdoor concert, on Friday, August 18. MCMANUS
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SUMMARY REPORT TO CITY MANAGER for City Council Meeting of August 7, 2017
SUBJECT:
IndieGoNights
INITIATED BY:
City of Midland Engineering Department
RESOLUTION SUMMARY: The attached resolution approves the request of the Michigan Baseball Foundation – Momentum Midland Initiative to conduct IndieGoNights, an outdoor concert, on Friday, August 18, 2017.
ITEMS ATTACHED: 1. Letter of transmittal 2. Event application w/location map 3. Resolution
CITY COUNCIL ACTION: 3/5 vote required to approve resolution
SUBMITTED BY:
Brian McManus, City Engineer
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City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
July 31, 2017
David A. Keenan, Interim City Manager City of Midland Midland, MI 48640 Dear Mr. Keenan: Attached please find a request from the Michigan Baseball Foundation – Momentum Midland Initiative seeking permission to conduct IndieGoNights, an outdoor concert, on Friday, August 18, 2017, utilizing the public right-of-way and amplified sound. The Administrative Staff has reviewed the request and recommends approval subject to the following conditions:
The responsible party and contact number for the event date is Chelsea Rowley, 989-837-1226. A Certificate of Liability Insurance in the amount of $1,000,000 per occurrence, $2,000,000 aggregate, with the City of Midland named as Additional Insured must be submitted to the City Engineer’s Office as soon as possible. You may fax it to 989-837-5708. Engineering will write Traffic Control Order for road closure. The Department of Public Services will provide barricades per Engineering’s Traffic Control Order. Event organizers are responsible for placing them in the roadway and removing them. A minimum 10 foot wide fire lane shall be kept open on the closed street to allow emergency vehicle access if needed. A clear space of at least 3 feet shall be maintained around all fire hydrants. A clear space of 3 feet shall be maintained around any fire department sprinkler connections (FDC) on buildings. The stage and event fencing are tentatively reserved. Event organizer needs to call the Parks Office at 989-837-6930 to complete the process and pay the rental fee. Contact the Parks Office if additional trash receptacles are needed.
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Attached for your consideration is a resolution which will grant approval of the request. The resolution also grants authority to the Administrative Staff to approve future requests if conducted in substantially the same manner. If you have any questions, please do not hesitate to contact me. Sincerely,
Brian P. McManus City Engineer BPM:pp
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City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
BY COUNCILMAN RESOLVED, that the request from the Michigan Baseball Foundation – Momentum Midland Initiative seeking permission to conduct IndieGoNights, an outdoor concert, on Friday, August 18, 2017, utilizing the public right-of-way and amplified sound, is hereby approved subject to the following conditions:
The responsible party and contact number for the event date is Chelsea Rowley, 989-837-1226.
A Certificate of Liability Insurance in the amount of $1,000,000 per occurrence, $2,000,000 aggregate, with the City of Midland named as Additional Insured must be submitted to the City Engineer’s Office as soon as possible. You may fax it to 989-837-5708.
Engineering will write Traffic Control Order for road closures.
The Department of Public Services will provide barricades per Engineering’s Traffic Control Order. Event organizers are responsible for placing them in the roadway and removing them.
A minimum 10 foot wide fire lane shall be kept open on the closed street to allow emergency vehicle access if needed.
A clear space of at least 3 feet shall be maintained around all fire hydrants.
A clear space of 3 feet shall be maintained around any fire department sprinkler connections (FDC) on buildings.
The stage and event fencing are tentatively reserved. Event organizer needs to call the Parks Office at 989-837-6930 to complete the process and pay the rental fee.
Contact the Parks Office if additional trash receptacles are needed.
; and RESOLVED FURTHER, that the Administrative Staff is hereby authorized to approve future requests for the event provided it is conducted in substantially the same manner.
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YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
__________________________________________ Selina Tisdale, City Clerk
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Backup material for agenda item: 3.
* Recognizing Community Wishes as a nonprofit organization in the community. KEENAN
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Backup material for agenda item: 4.
* Recognizing Midland's Open Door as a nonprofit organization in the community. KEENAN
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Backup material for agenda item: 5.
City of Midland and Midland Public Schools Housing Construction Agreement (4/5 vote required). KAYE
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SUMMARY REPORT TO CITY MANAGER for City Council Meeting of August 7, 2017
SUBJECT:
Proposed Joint Project with Midland Public Schools.
RESOLUTION SUMMARY: THIS RESOLUTION WILL AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN A HOUSING CONSTRUCTION AGREEMENT WITH MIDLAND PUBLIC SCHOOLS TO PARTICIPATE IN A JOINT PROJECT, WILL AUTHORIZE STAFF TO PURCHASE MATERIALS AND CONTRACTED SERVICES FOR A RESIDENTIAL DWELLING AT 2628 GARY STREET EITHER FOR ROBERT GOULETTE III AND THE ARC OF MIDLAND OR A SPEC HOUSE, AND ALSO WILL AUTHORIZE THE SALE OF THE DWELLING UPON COMPLETION.
ITEMS ATTACHED: 1. Letter to Interim City Manager. 2. Resolution for City Council action. 3. Agreement between the City of Midland and Midland Public Schools. 4. Location map.
CITY COUNCIL ACTION: 1. Public hearing is not required. 2. 4/5 vote is required to approve resolution (waiving of competitive sale requires 4/5 vote).
C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services /grm
2017/18 Building Trades Project
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City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax www.cityofmidland.mi.gov
August 2, 2017
David A. Keenan, Interim City Manager City Hall - 333 West Ellsworth Street Midland, Michigan SUBJECT: Proposed Continuation of Joint Residential Projects between the City of Midland and Midland Public Schools Dear Mr. Keenan: Again this year, it is proposed to continue the joint residential construction program for the 2017-2018 school year. The City of Midland has participated in a joint housing program with the Midland Public Schools Building Trades Classes from 1981 through 1986, from 1994 to 2011 and 2012-2017. Twentysix projects have been successfully completed. The last five projects were: 1200-1202 E. Haley Street – 2012-13 1128-1130 E. Haley Street – 2013-14 1000 W. Collins - 2014-15 5004 W. Wackerly Street – 2015-16 406-408 Eastlawn Drive – 2016-17 Staff has been working over the past several months with a client of the Arc of Midland in need of an accessible, barrier-free designed house. As discussions have progressed, however, concerns still remain regarding whether or not a suitable house can be constructed within the individual’s budget. While staff remains confident that a house can be designed to meet the individual’s budget needs, an alternative option has been developed by staff in order to ensure the program goes forward for the school year. Either house option will be constructed on the city-owned parcel at 2628 Gary Street. The two options are summarized below: 1. Arc of Midland Client Option An accessible, barrier-free designed house for the community member who is a client of the Arc of Midland. The house will be designed for costs to fit within the individual’s budget. Further cost savings from the current design can be realized via minor reductions in house square footage, land price, and choices in material types, and interior and exterior fixtures. These items will be worked out through discussions between staff, the client and the Arc. 2. Spec House Option A three bedroom, two bathroom, ranch-style spec house will be built. The house will be designed to maximize marketability. Upon completion, the home will be sold on the open market utilizing staff resources or by listing the home with a local real estate agent. Funding for the 2017-2018 Building Trades project will be from the Housing Commission’s Revolving Fund.
Page 36 The Housing Construction Agreement with the Midland Public Schools indicates that the project will begin on or about September 5, 2017, and continue through the duration of the 2017-2018 school year, with completion on or about June 30, 2018. This agreement has been reviewed and approved by the City Attorney for content. A resolution recommending approval of the Housing Construction Agreement and required funding is attached. The resolution includes language authorizing the waiver of bids for the sale of the property so that it may be sold by staff or listed and sold through a real estate agent. Respectfully,
C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services /grm
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City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax www.cityofmidlandmi.gov
BY COUNCILMAN WHEREAS, the Midland Public Schools administration has requested a joint project with the City of Midland by having students in the Building Trades Class provide the labor for the construction of a single family residential structure; and WHEREAS, such participation will result in the training of students in skills beneficial to both the students and the community; and WHEREAS, a project will be constructed at 2628 Gary Street; and WHEREAS, it has been determined that soliciting sealed bids is not an effective method of selling housing in the community; now therefore RESOLVED, that the Midland City Council hereby endorses this student participation in the City's Housing Program, and directs the administration to develop the necessary procedures for carrying this program forward; and RESOLVED FURTHER, that staff is authorized to utilize funds from the Housing Commission Revolving Fund; and RESOLVED FURTHER, that the requirement of sealed proposals for sale of said property is hereby waived as being impractical, and staff is authorized to sell the house on the open real estate market, based on the appraised value, utilizing staff resources, or by listing it for sale with a local realtor; and RESOLVED FURTHER, that the Mayor and City Clerk are authorized to execute a Housing Construction Agreement between the City of Midland and Midland Public Schools for this purpose. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
____________________________________ Selina Tisdale, City Clerk
2017/18 Building Trades Project
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CITY OF MIDLAND/MIDLAND PUBLIC SCHOOLS HOUSING CONSTRUCTION AGREEMENT THIS AGREEMENT, by and between the CITY OF MIDLAND, Michigan municipal corporation with offices located at 333 W. Ellsworth Street, Midland, Michigan 48640 (the “City”), and MIDLAND PUBLIC SCHOOLS, with offices located at 600 East Carpenter Street, Midland, Michigan 48640 (“MPS”), is hereby entered into on this ____________ day of __________________, 2017. RECITALS WHEREAS, the City and MPS have partnered together to construct houses in the City of Midland, wherein property owned by the City has been utilized as a training site for MPS’ Building Trades Classes; and WHEREAS, this partnership has proved to be beneficial for both the City and MPS as the completed housing projects have improved city neighborhoods, enabled students enrolled in MPS’ Building Trades Classes to gain experience and provided future skilled labor forces for the building industry; and WHEREAS, the City and MPS would like to partner during the 2017/2018 school year to complete another housing project; and WHEREAS, the City owns property located at 2628 Gary Street, Midland, Michigan (the “Property”); and WHEREAS, the City and MPS desire to utilize the Property for this purpose of completing another housing project pursuant to the conditions contained herein; and NOW THEREFORE, in consideration of the mutual agreements, covenants and promises of the parties, and subject to the terms and conditions hereinafter stated, it is agreed by the parties as follows: 1.
The City shall provide property it owns located at 2628 Gary Street in the City of Midland, Midland County, Michigan for the purpose of constructing a house in conjunction with MPS. The City shall be the determinant of project design construction procedures.
2. The project shall begin on or about September 5, 2017 and shall continue through the 2017-2018 school year with substantial completion by June 30, 2018. 3. The City shall be responsible for all construction costs, including materials and contracted labor and service expenses through to project completion. 4. The City shall be responsible for all construction costs, including materials and contracted labor and service expenses, as well as those costs incurred in the sale of the Property. 1
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5. The City shall obtain builder’s risk insurance for the house to be constructed on the Property. 6. MPS shall provide an instructor for training and supervision of the students at the job site. In addition, all para-professionals supplied by MPS shall have a basic knowledge of the Michigan Building Code and fundamental skills in using construction related tools. 7. The City shall provide a field technician to communicate with the instructor provided by MPS to coordinate delivery of materials and contracted work. The contact department is the City Planning Department at (989) 837-3374. 8. MPS shall provide necessary tools and equipment to work on the job site. 9. It is understood that students enrolled in MPS’ Building Trades Classes will construct portions of the house to be built on the Property. MPS shall provide transportation for students to and from the job site and shall be responsible for the safety of the students and instructor(s) while traveling to and from the Property and while located on the Property. MPS agrees that appropriate construction safety techniques will be utilized at all times. 10. The City shall be responsible for any and all liability that occurs as a result of actions taken by the City or for which the City is responsible pursuant to this Agreement, and MPS shall be responsible for any and all liability that occurs as a result of actions taken by MPS or for which MPS is responsible pursuant to this Agreement. 11. The City and MPS agree that this Agreement shall be subject to all applicable ordinances, resolutions and rules of the City of Midland. 12. Any modifications, changes, or alterations of this Agreement shall not be binding upon either party unless such modification, change or alteration is in writing and such document is signed by each of the parties. 13. This Agreement may be terminated by any party upon sixty (60) days written notice to the other parties to this Agreement. 14. All parties hereby agree that any and all necessary permission slips and transportation authorizations, as may be required, as well as necessary and proper insurance have been secured prior to the start of this project. 15. Notice(s) provided pursuant to this Agreement shall be delivered as follows: If to the City:
City Manager City of Midland 333 W. Ellsworth Street Midland, MI 48640 2
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If to MPS:
Superintendent Midland Public Schools 600 E. Carpenter Street Midland, MI 48640-5499
IN WITNESS WHEREOF, the parties hereunto have set their hand as of the day and year first written above. WITNESSES:
MIDLAND PUBLIC SCHOOLS
_______________________________
By: _________________________________ Michael Sharrow, Superintendent CITY OF MIDLAND
_______________________________
By: _________________________________ Maureen Donker, Mayor
_______________________________
By: _________________________________ Selina Tisdale, City Clerk
Prepared by James O. Branson III, City Attorney
MPS – Housing Const 17-18
3
Building Trades Program 2017-18
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Backup material for agenda item: 6.
Project Agreement with the Michigan Department of Natural Resources for the Upper Emerson Park Renovation. MURPHY
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SUMMARY REPORT TO MANAGER For City Council Meeting of August 7, 2017
SUBJECT:
Execute a Project Agreement with the Michigan Department of Natural Resources for the Upper Emerson Park Renovation
INITIATED BY:
Department of Public Services
RESOLUTION SUMMARY:
This resolution authorizes staff to execute a project agreement with the Michigan Department of Natural Resources for the upper Emerson Park riverfront renovation project.
ITEMS ATTACHED: 1. Letter of Transmittal 2. Resolution
CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution.
_____________________________________ Karen Murphy Director of Public Services
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Parks and Recreation 4811 North Saginaw Road Midland, Michigan 48640 989.837.6930 989.835.5651 Fax www.cityofmidlandmi.gov
August 1, 2017 David A. Keenan Interim City Manager Midland, MI RE:
Accept Project Agreement from the Michigan Department of Natural Resources for the Upper Emerson Park Renovation
The City of Midland received confirmation from the Michigan Natural Resources Trust Fund that the Upper Emerson Park riverfront renovation project has been approved and funding has been appropriated in the amount of $295,000 for the project. In order to move forward, the City needs to execute a project agreement with the Michigan Department of Natural Resources (MDNR). The agreement has been reviewed by the City Attorney and PMBlough, the landscape architect who is providing the project design and oversight. All parties are comfortable with the agreement and will work together to be sure the City meets all aspects of the agreement as laid out by the MDNR. The attached resolution meets the MDNR requirements for acceptance of the project agreement. I respectfully request that City Council approve the resolution to allow staff to execute the agreement and move forward with the Upper Emerson Park riverfront renovation project.
Respectfully Submitted, ___________________________ Karen Murphy Director of Public Services
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Parks and Recreation 4811 North Saginaw Road Midland, Michigan 48640 989.837.6930 989.835.5651 Fax www.cityofmidlandmi.gov
BY COUNCILMAN
WHEREAS, the City of Midland received confirmation from the Michigan Natural Resources Trust Fund that the Upper Emerson Park riverfront renovation project has been approved and funding has been appropriated in the amount of $295,000 for the project; and WHEREAS, in order to move forward, the City needs to execute the project agreement provided by the Michigan Department of Natural Resources (MDNR); now therefore RESOLVED, that the City of Midland, Michigan does hereby accept the terms of the agreement as received from the Michigan Department of Natural Resources, and that the City of Midland does hereby specifically agree, but not by way of limitation, as follows: 1.
To appropriate all funds necessary to complete the project during the project period and to provide One-Hundred and Ten Thousand ($110,000) dollars to match the grant authorized by the MDNR.
2.
To maintain satisfactory financial accounts, documents, and records to make them available to the MDNR for auditing at reasonable times.
3.
To construct the project and provide such funds, services, and materials as may be necessary to satisfy the terms of said agreement.
4.
To regulate the use of the facility constructed and reserved under this agreement to assure the use thereof by the public on equal and reasonable terms.
5.
To comply with any and all terms of said agreement including all terms not specifically set forth in the foregoing portions of this Resolution."; and
RESOLVED FURTHER, that City Council authorizes the Director of Public Services to execute the project agreement with the MDNR in order to move forward with the Upper Emerson Park riverfront renovation project.
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YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017. ____________________________________ Selina Tisdale, City Clerk T: Emerson MNRTF grant – project agreement execution 8-7-17
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Backup material for agenda item: 7.
Additional purchases and services for renovation work on the Tridge. MURPHY
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SUMMARY REPORT TO MANAGER For City Council Meeting of August 7, 2017 SUBJECT:
Authorize additional purchases and services for renovation work on the Tridge
INITIATED BY: Department of Public Services RESOLUTION SUMMARY:
This resolution waives bids in accord with Section 220 of the Code of Ordinances and authorizes staff to purchase additional services and materials from Pyramid Control, Inc. of Midland, MI; JR Heineman & Sons, Inc. of Saginaw, MI; and Standard Electric of Midland, MI for renovation work on the Tridge.
ITEMS ATTACHED: 1. Letter of Transmittal 2. Resolution
CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution
__________________________________ Karen Murphy Director of Public Services
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Parks & Recreation 4811 North Saginaw Road Midland, Michigan 48640-2321 989.837.6930 989.835.5651 -Fax www.cityofmidlandmi.gov
August 1, 2017 David A. Keenan Interim City Manager Midland, MI
RE:
Authorize additional purchases and services for renovation work on the Tridge
On March 13, City Council approved a resolution for the Tridge renovation project that accomplished the following:
Waived competitive bids in accord with Section 2-20 of the Code of Ordinances as the project is funded entirely through local foundation funding.
Authorized the City Attorney to approve and execute contracts with the three selected contractors for labor services - Precision Iceblast Corporation of Peshtigo, Wisconsin; JR Heineman & Sons, Inc. of Saginaw, Michigan; and Pyramid Control, Inc. of Midland, Michigan.
Authorized staff to purchase materials for the project from various vendors.
At the time of said resolution, it was understood that additional items and services would need to be purchased as the project moved forward, particularly for the materials and installation costs related to the new lighting system. The renovations are about 45% complete at this time and the following additional services and materials are needed to continue on with the project: 1. Pyramid Control, Midland, MI – additional services for $63,769 a. Replace underground feeder wires from the electrical control panel located at the Wyman pump station to the Tridge - $9,582* b. Installation of the new lighting system - $54,187 2. JR Heineman & Sons, Saginaw, MI – additional services for $13,875 a. Installation of protective end caps on the tops of all railing posts - $5,125* b. Inspection oversight and project scheduling services - $8,750* 3. Standard Electric Company, Midland, MI – purchase of new lighting system a. LED color changing programmable lights and control system - $74,374.12
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David A. Keenan Page Two August 1, 2017
*These items were not anticipated at the onset of the project. With this project being very unique in nature as it is the first in-depth, major renovation of the Tridge, staff has done additional research as components of the Tridge have been removed and examined to ensure that all issues are being addressed correctly. Replacing the underground wiring was found to be necessary in order to support the LED programmable lighting system. Likewise, adding protective caps to the top of the railing posts will add additional protection from water infiltration and sun damage that can lead to rotting and splitting of the posts. The additional oversight and project scheduling services became an apparent need as the project was not originally structured with one lead contractor. In order to keep all contractors on schedule and coordinated, staff feels one point of on-site contact will be critical in bringing the project to a successful completion. JR Heineman’s lead project foreman is extremely knowledgeable on the project and has done an excellent job keeping all work on track, hence it is a good fit to have him fill this role. All invoices for the work and materials are being directed to the Midland Area Community Foundation for payment as they are managing the project funds and all financial aspects of the project; therefore, City purchase orders are not required for this project. Staff has been closely monitoring all expenses against the project budget, and the project is tracking within budget. There are adequate funds that are unallocated at this time to cover the additional services and purchases requested here. Therefore, at this time we are asking City Council, in accord with Section 2-20 of the Code of Ordinances, to waive competitive bids on these additional project items and to authorize staff to approve the additional purchase of services and materials as outlined above.
Respectfully Submitted, _______________________________ Karen Murphy Director of Public Services
______________________________ Ashley Jodoin Senior Procurement Accountant
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Parks & Recreation 4811 North Saginaw Road Midland, Michigan 48640-2321 989.837.6930 989.835.5651 -Fax www.cityofmidlandmi.gov
BY COUNCILMAN
WHEREAS, on March 13, City Council approved a resolution for the Tridge renovation project that waived competitive bids in accord with Section 2-20 of the Code of Ordinances, authorized the City Attorney to approve contracts with vendors and authorized staff to approve purchases for materials on the project; and WHEREAS, it was understood at the time that additional services and materials would need to be purchased as the project moved forward; and WHEREAS, additional services and products are needed from Pyramid Control, Inc. of Midland, MI in the amount of $63,769 for replacement of underground feeder lines and installation of the new lighting system; JR Heineman & Sons, Inc. of Saginaw, MI in the amount of $13,875 for installation of protective end caps on the railing posts and provision of inspection oversight and project scheduling services; and Standard Electric of Midland, MI in the amount of $74,374.12 for purchase of the new LED lighting system in order to continue with the renovations; and WHEREAS, there is adequate funding remaining in the project fund to purchase these needed services and products; and WHEREAS, funding for the project is held and managed by the Midland Area Community Foundation, including payment of all invoices, such that City purchase orders are not needed for the project; now therefore RESOLVED, that the City Council waives competitive bids at this time for the additional services and materials needed for the project and authorizes staff to approve the purchase of the additional services and materials as outlined above.
YEAS: NAYS: ABSENT:
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I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
____________________________________ Selina Tisdale, City Clerk
T: Tridge renovation project – approve purchases 8-7-17
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Backup material for agenda item: 8.
* Two Residential Refuse trucks - Public Services. MURPHY
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SUMMARY REPORT TO MANAGER For City Council Meeting of August 7, 2017
SUBJECT:
Purchase of two residential refuse trucks
INITIATED BY:
Department of Public Services
RESOLUTION SUMMARY:
This resolution authorizes a purchase order in the amount of $589,550.00 to Standard Equipment Company of Chicago, Illinois for the purchase of two residential front-load refuse trucks based on the National Joint Powers Alliance’s cooperative purchasing contract. This resolution also authorizes the City Manager to approve changes to the purchase order not to exceed 5% of the total cost.
ITEMS ATTACHED: 1. Transmittal letter 2. Resolution
CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution
___________________________________ Karen Murphy Director of Public Services
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Department of Public Services 4811 North Saginaw Road Midland, Michigan 48640 989.837.6900 989.835.5651 Fax www.cityofmidlandmi.gov
August 1, 2017 David A. Keenan Interim City Manager Midland, Michigan
RE: Purchase of two residential front-load refuse trucks Two of the City’s front-line refuse trucks are included in the FY 2017-18 Equipment Revolving Fund’s Capital Outlay budget for replacement due to age, mileage and condition. These trucks are on the road 40 hours a week year-round, and are crucial to the curbside refuse and yard waste collection program. The trucks are a custom-built semi-automated front-load dual stream truck that allows one driver to collect both yard waste and refuse in one stop, making the collection process very efficient. The City replaced four similar trucks in 2016 and staff expended great effort to ensure that their recommendation on which brand of trucks to purchase was well thought out so as to get the best value for the City. Staff recommended the Autocar chassis with a Kann split stream refuse body. Since purchasing these trucks, City staff has been very pleased with the vehicle performance and the manufacturer’s technical support. As such, staff is recommending that the two units currently due for replacement are replaced with the same make and model as was purchased last year. This will result in the City’s six frontline refuse vehicles being from the same manufacturer, which will also help with uniformity of repairs and parts inventory. With the recommendation in hand to purchase the Autocar chassis refuse truck with the Kann refuse body, the Fleet Manager researched purchasing options with the local Autocar dealer and found that this chassis and refuse body are available via a cooperative purchasing contract that is available to municipalities and would provide the best contract pricing to us. The National Joint Powers Alliance solicits bids for medium and heavy duty vehicles on a bi-annual basis, including refuse collection vehicles. Vendors and manufacturers nationwide are eligible to submit bids through these programs. Staff experience has shown that the bid prices from these contracts are lower than what could be solicited locally due to the volume pricing that is attained through these larger cooperative programs, and the City of Midland is authorized to make purchases from National Joint Powers Alliance’s extended purchasing contract.
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David A. Keenan Page Two August 1, 2017 The National Joint Powers Alliance’s selected vendor and bid price for these units are as follows: Qty 2
Vehicle Type Autocar dual stream front load refuse trucks w/Kann body
Vendor
Unit Cost
Total
Standard Equipment Company Chicago, Illinois
$294,775
$589,550
There are sufficient funds budgeted in the FY 2017-18 Equipment Revolving Fund to cover the purchase of two residential refuse trucks. The units being replaced by the new refuse trucks will be sold via on-line auction. Therefore, we recommend that the Senior Procurement Accountant be authorized to issue a purchase order to the National Joint Powers Alliance’s selected vendor, Standard Equipment Company of Chicago, Illinois in the amount of $589,550.00 for the purchase of two Autocar dual stream front-load refuse trucks.
Respectfully submitted,
Karen Murphy Director of Public Services
Ashley Jodoin Senior Procurement Accountant
Page 57
Department of Public Services 4811 North Saginaw Road Midland, Michigan 48640 989.837.6900 989.835.5651 Fax www.cityofmidlandmi.gov
BY COUNCILMAN
WHEREAS, bids for medium and heavy duty vehicles are bi-annually solicited by the National Joint Powers Alliance and the City of Midland is authorized to make purchases from this program; and WHEREAS, sufficient funding for the purchase of two residential front-load refuse trucks is included in the FY 2017-18 Equipment Revolving Fund for Capital Outlay - Equipment as replacements for existing equipment that will be sold via on-line auction once the replacement units are put into service; now therefore RESOLVED, that the Senior Procurement Accountant is authorized to issue a purchase order to the National Joint Powers Alliance’s selected vendor, Standard Equipment Company of Chicago, Illinois, in the amount of $589,550.00, for the purchase of two residential front-load refuse trucks, all in accordance with the National Joint Powers Alliance’s proposal and specifications; and RESOLVED FURTHER, that the City Manager is authorized to approve changes to the purchase order up to 5% of the total cost to cover any unforeseen modifications that may come up during the vehicle build process.
YEAS: NAYS: ABSENT:
I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
__________________________________ Selina Tisdale, City Clerk T: Refuse Truck 8-7-17
Page 58
Backup material for agenda item: 9.
* E10 Ethanol Blend Unleaded Fuel purchase from July 20 (4/5 vote required). MURPHY
Page 59
SUMMARY REPORT TO MANAGER For City Council Meeting of August 7, 2017
SUBJECT: Approve Fuel Purchase from July 20, 2017
INITIATED BY: Department of Public Services
RESOLUTION SUMMARY: This resolution waives the requirement for sealed proposals and approves the purchase of 13,403 gallons of E10 ethanol blend unleaded fuel from Tri-Lakes Petroleum for $21,265.20 that was executed by the Senior Procurement Accountant on July 20, 2017.
ITEMS ATTACHED: 1.
Letter of Transmittal
2.
Resolution
CITY COUNCIL ACTION: 1.
4/5 vote required to approve resolution
___________________________________ Karen Murphy Director of Public Services MMR
Page 60
Department of Public Services 4811 North Saginaw Road Midland, Michigan 48640 989.837.6900 989.835.5651 Fax www.cityofmidlandmi.gov
July 31, 2017 David A. Keenan Interim City Manager Midland, Michigan RE: Approve fuel purchase made on July 20, 2017 At their December 17, 2007 meeting, City Council adopted a resolution that allows for the purchase of full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next available Council meeting. Fuel is ordered on an as needed basis to maintain an adequate supply to meet the demand of the city fleet as well as to keep a reserve on hand to cover any unanticipated increase in usage. This process was reviewed by City Council on December 21, 2009 and is still deemed to provide significant cost savings to the City. Fuel is purchased through a competitive bid process whereby the Senior Procurement Accountant faxes out a request for a price per gallon for unleaded and/or diesel fuel to a list of fuel suppliers. Interested suppliers fax back their prices the following morning. Due to the volatility of the fuel market, pricing is only valid for the remainder of that day. The fuel purchase is awarded to the lowest price supplier, and the fuel delivery is scheduled for that same day. It should be noted that approval of fuel purchases will require a 4/5 vote due to the need to waive the requirement for sealed proposals as a result of the above-described bidding process. Bids were received using this process on July 20, 2017 for 13,403 gallons of E10 ethanol blend unleaded fuel. Bids were received as follows: Tri-Lakes Petroleum, Alma, MI E10 Ethanol Blend Unleaded Fuel $1.5866/gallon Super Flite Oil, Saginaw, MI E10 Ethanol Blend Unleaded Fuel $1.5960/gallon Paxson Oil, Saginaw, MI E10 Ethanol Blend Unleaded Fuel $1.6250/gallon Michigan Petroleum, Port Huron, MI E10 Ethanol Blend Unleaded Fuel $1.6745/gallon The low bid was received from Tri-Lakes Petroleum of Alma, Michigan, with a price of $1.5866 per gallon. The unit price includes the delivery charge, and the total purchase price was $21,265.20 for 13,403 gallons of fuel delivered. We are requesting that Council waive the requirements for sealed bids, and approve the purchase of 13,403 gallons of E10 ethanol blend unleaded fuel from Tri-Lakes Petroleum for $21,265.20 that was executed by the Senior Procurement Accountant on July 20, 2017. Respectfully submitted,
Karen Murphy Director of Public Services
Ashley Jodoin Senior Procurement Accountant
Page 61
Department of Public Services 4811 North Saginaw Road Midland, Michigan 48640 989.837.6900 989.835.5651 Fax www.cityofmidlandmi.gov
BY COUNCILMAN WHEREAS, City Council adopted a resolution on December 17, 2007 that allows for the purchase of full tankers of unleaded gasoline and diesel fuel exceeding $20,000, and seek approval for the purchase at the next City Council meeting; and WHEREAS, City Council reviewed the process on December 21, 2009 and decided to continue as it still provides a significant cost savings to the City; and WHEREAS, the volatility of the fuel market does not allow for staff to follow the usual sealed bid process for purchases exceeding $20,000; and WHEREAS, staff instead uses a competitive bid process whereby fuel vendors fax in prices that are valid for a particular day with the bid awarded to the lowest priced vendor; now therefore RESOLVED, that the requirements for sealed proposals for the purchase of fuel are waived due to the volatility of the fuel market; and RESOLVED FURTHER, that the purchase of 13,403 gallons of E10 ethanol blend unleaded fuel from Tri-Lakes Petroleum of Alma, Michigan for $21,265.20 executed by the Senior Procurement Accountant on July 20, 2017, is hereby approved. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
_______________________________ Selina Tisdale, City Clerk T: UL Fuel 07-20-17 for 08-07-17
Page 62
Backup material for agenda item: 10.
* 2017 Construction Inspection Services. FREDRICKSON
Page 63
SUMMARY REPORT TO THE CITY MANAGER for Council Meeting of August 7, 2017
SUBJECT:
2017 Construction Inspection Services
INITIATED BY:
City of Midland Engineering Department
RESOLUTION SUMMARY: This resolution authorizes a purchase order to Rowe Professional Services in the amount of $37,500.00 for construction inspection services. Resolution also authorizes the Interim City Manager to approve change orders in an aggregate amount not to exceed $10,000.00. ITEMS ATTACHED: 1. Cover Letter 2. Resolution CITY COUNCIL ACTION: 3/5 vote required to approve resolution SUBMITTED BY:
Joshua Fredrickson, Assistant City Engineer
JNF 2017 Jay Construction Inspection Service RPT
Page 64
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
August 2, 2017 David A. Keenan, Interim City Manager City of Midland, Michigan Dear Mr. Keenan: We have determined a need for outside construction inspection services for the 2017 construction season due to increased work load. One of the projects we have determined that we will require assistance on is the “2017 Jay Street Reconstruction & Water Main” project. Proposals were received on March 2, 2017 for qualifications and hourly rates from engineering firms to perform the requested services on an as needed basis throughout the construction season. The bid proposals were analyzed based on minimum required Michigan Department of Transportation (MDOT) quality assurance and quality control qualifications, minimum of 5 years of related project experience and hourly rates. The firms submitting proposals are listed below: ROWE Professional Services (Mt. Pleasant) Spicer Group (Saginaw) OHM Advisors (Midland) Wade Trim (Bay City) Gourdie-Fraser, Inc. (Traverse City)
$75.00/hr $77.00/hr $80.00/hr $90.00/hr Bid Rescinded
We had originally intended this work to be done using City staff. Because of the flood and other construction projects we elected to have this inspection work performed by a consultant. Construction work began on Jay Street in July with outside construction inspection services being utilized. We recently realized that the engineering services bid award had not taken place and the resolution will award the inspection services. We have estimated that there will be approximately 500 hours required for construction inspection on the Jay Street project. It is our recommendation that the proposal submitted by ROWE Professional Services of Mt. Pleasant with an hourly rate of $75.00 per hour be accepted in the best interest of the City of Midland and that a purchase order in the amount of $37,500.00 be authorized. The funding is budgeted in the project funds. Respectfully submitted,
___________________________ Joshua Fredrickson Assistant City Engineer JNF 2017 Jay Construction Inspection Service LTR
________________________________ Ashley Jodoin, Senior Procurement Accountant
Page 65
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
BY COUNCILMAN
WHEREAS, the Engineering Department has determined a need for outside construction inspection services on projects planned for the 2017 construction season; and WHEREAS, proposals were received from interested engineering firms in accordance with the City’s purchasing policy; and WHEREAS, funding for said projects are provided by the Local Street and Water Funds; now therefore RESOLVED, that the proposal received from ROWE Professional Services of Mt. Pleasant, Michigan is hereby accepted; and RESOLVED FURTHER, that the City Council authorizes a purchase order in the amount of $37,500.00 for construction inspection services on the “2017 Jay Street Reconstruction & Water Main” project based on rates provided and estimated hours; and RESOLVED FURTHER, that the City Manager has the authority to approve any change orders modifying or altering this contract in an aggregate amount up to $10,000. YEAS: NAYS: ABSENT:
I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017. ____________________________ Selina Tisdale, City Clerk
JNF 2017 Jay Construction Inspection Service RES
Page 66
Backup material for agenda item: 11.
* 2017 Diamond Drive Resurfacing; Contract No. 22. FREDRICKSON
Page 67
SUMMARY REPORT TO THE CITY MANAGER for Council Meeting of August 7, 2017
SUBJECT:
2017 DIAMOND DRIVE RESURFACING; CONTRACT NO. 22
INITIATED BY:
City of Midland Engineering Department
RESOLUTION SUMMARY: This resolution authorizes the Mayor and City Clerk to execute a contract with Central Asphalt, Inc. in the amount of $231,340.95 for the resurfacing of Diamond Drive. Resolution also authorizes the Interim City Manager to approve change orders in an aggregate amount not to exceed $20,000.00. ITEMS ATTACHED:
1. Cover Letter 2. Resolution 3. Location Map
CITY COUNCIL ACTION: 3/5 vote required to approve resolution SUBMITTED BY:
CONT17-22 RPT JNF
Joshua N. Fredrickson, Assistant City Engineer
Page 68
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
August 2, 2017 David A. Keenan, Interim City Manager City of Midland, Michigan Dear Mr. Keenan: On Tuesday, August 1, 2017 at 2:00 p.m., sealed proposals were publicly opened and read by the Senior Procurement Accountant for the "2017 Diamond Drive Resurfacing; Contract No. 22". Individuals representing vendors and the City attended the opening. Bids were received as follows: Central Asphalt, Inc. Ace Saginaw Paving Co. Pyramid Paving Co. *Engineer’s Estimate
Mt. Pleasant, MI Saginaw, MI Bay City, MI
$231,340.95 $235,098.95 $257,293.50 $300,000.00
Funding for this project is provided by the Major Street Fund. This contract is for the street resurfacing on Diamond Drive from Waldo Road to 6,800 feet west. This project was recommended by the Engineering Department, Department of Public Services and approved by City Council during the annual Construction Project Priorities process. It is our recommendation that the low bid of $231,340.95 submitted by Central Asphalt, Inc. of Mt. Pleasant, MI be accepted in the best interest of the City of Midland. Respectfully submitted,
________________________________ Joshua N. Fredrickson Assistant City Engineer
CONT17-22 LTR JNF
___________________________________ Ashley Jodoin Senior Procurement Accountant
Page 69
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
BY COUNCILMAN WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for street resurfacing on Diamond Drive; and WHEREAS, funding for this project is provided by the Major Street fund; now therefore RESOLVED, that the low sealed proposal submitted by Central Asphalt, Inc. of Mt. Pleasant, Michigan for the "2017 Diamond Drive Resurfacing; Contract No. 22", in the amount of $231,340.95 is hereby accepted and the Mayor and the City Clerk are authorized to execute a contract therefore in accord with the proposal and the City's specifications; and RESOLVED FURTHER, that the Interim City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.
YEAS: NAYS: ABSENT:
I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
____________________________ Selina Tisdale, City Clerk
CONT17-22 RES JNF
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Page 71
Backup material for agenda item: 12.
* 2017 Commerce Drive Culvert Replacement (4/5 vote required). FREDRICKSON
Page 72
SUMMARY REPORT TO THE CITY MANAGER for Council Meeting of August 7, 2017
SUBJECT:
2017 COMMERCE DRIVE CULVERT REPLACEMENT
INITIATED BY:
City of Midland Engineering Department
RESOLUTION SUMMARY: This resolution authorizes the Interim City Manager to issue purchase order to Mid-State Earthworks in the amount of $29,500.00 for the culvert replacement on Commerce Drive. Resolution also authorizes the Interim City Manager to approve change orders in an aggregate amount not to exceed $10,000.00. ITEMS ATTACHED:
1. Cover Letter 2. Resolution 3. Location Map
CITY COUNCIL ACTION: 4/5 vote required to approve resolution SUBMITTED BY:
CONT17-Commerce RPT JNF
Joshua N. Fredrickson, Assistant City Engineer
Page 73
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
August 2, 2017 David A. Keenan, Interim City Manager City of Midland, Michigan Dear Mr. Keenan: Over the last few years, several old and deteriorating culverts have been replaced, including culverts located on Wackerly, St. Andrews and Letts Road. Commerce Drive has a 42-inch corrugated metal culvert which conveys the North Branch of the Jacobs Drain under the roadway. The deteriorating culvert on Commerce Drive was near the top of the priority list, and was planned for replacement next year. Damage from the recent flooding likely caused this culvert to fail, taking in the roadway sand and gravel from above. The failed portion of the culvert has caused a travel lane to be closed. To replace the culvert in a timely manner before additional portions of the culvert collapsed, a request was submitted to the Interim City Manager to treat this culvert failure as an emergency and begin working with contractors to obtain proposals for the culvert replacement. Approval was provided and on Monday, July 31, 2017 unsealed proposals were submitted by contractors to the Engineering Department for the replacement of a culvert on Commerce Drive. Culvert replacement proposals were received as follows: Mid-State Earthworks, Inc. Pat’s Gradall Johnston Contracting American Excavating
Freeland, MI Midland, MI Midland, MI Saginaw, MI
$29,500.00 $30,000.00 $32,460.00 $37,834.00
Funding for this project is provided by the Storm Water Management Fund. This project is for the emergency replacement of a culvert on Commerce Drive between Eastman Avenue and Elisenal Drive.
Page 74
In order to accelerate work under the emergency situation, the contractor is proceeding with work. It is our recommendation to formally accept the low price proposal of $29,500.00 submitted by Mid-State Earthworks, Inc. of Freeland, MI in the best interest of the City of Midland. Approval of this resolution requires 4/5 vote due to the need to waive the requirement for sealed proposals. Respectfully submitted,
________________________________ Joshua N. Fredrickson Assistant City Engineer
CONT17-Commerce LTR JNF
___________________________________ Ashley Jodoin Senior Procurement Accountant
Page 75
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
BY COUNCILMAN WHEREAS, Article II of Chapter 2 of the Midland Code of Ordinances allows City Council to approve purchases where sealed proposals are impractical; and WHEREAS, the existing culvert deterioration and partial collapse on Commerce Drive resulted in the emergency closure of a travel lane, and the need for quick action in the best interest of public safety; and WHEREAS, the Engineering Department contacted several contractors to request proposals using a short selective proposal process; and WHEREAS, funding for this project is provided by the Storm Water Management Fund; now therefore RESOLVED, that the City Council hereby determines that sealed proposals are impractical and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the Interim City Manager is authorized to approve necessary follow up documentation including a purchase order to Mid-State Earthworks for the “2017 Commerce Drive Culvert Replacement”, in the amount of $29,500.00, based upon proposals received; and RESOLVED FURTHER, that the Interim City Manager has the authority to approve change orders modifying or altering this proposal in an aggregate amount not to exceed $10,000. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
____________________________ Selina Tisdale, City Clerk CONT17-Commerce RES JNF
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Page 77
Backup material for agenda item: 13.
* 2017 MDOT Jerome Street Paving. FREDRICKSON
Page 78
SUMMARY REPORT TO THE CITY MANAGER for Council Meeting of August 7, 2017
SUBJECT:
2017 MDOT JEROME PAVING; BID NO. 3888
INITIATED BY:
City of Midland Engineering Department
RESOLUTION SUMMARY: This resolution authorizes the City Manager to issue a purchase order to Ace-Saginaw Paving, Co. in the amount of $136,736.46 for the resurfacing of Jerome Street. Resolution also authorizes the Interim City Manager to approve change orders in an aggregate amount not to exceed $20,000.00. ITEMS ATTACHED:
1. Cover Letter 2. Resolution 3. Location Map
CITY COUNCIL ACTION: 3/5 vote required to approve resolution SUBMITTED BY:
CONT17-Jerome RPT JNF
Joshua N. Fredrickson, Assistant City Engineer
Page 79
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
August 2, 2017 David A. Keenan, Interim City Manager City of Midland, Michigan Dear Mr. Keenan: The Michigan Department of Transportation (MDOT) is preparing to replace the Karl B. Robertson Bridge which carries traffic on M-20 over the Tittabawassee River. Construction is scheduled to begin early in 2018 and the bridge replacement activities are projected to take two years. During bridge reconstruction, vehicular traffic will be reduced to one lane in each direction. This change in traffic distribution across travel lanes will impact the existing paved surface. To reduce pavement maintenance needs on Jerome Street (M-20) during the bridge reconstruction, MDOT is proposing to resurface Jerome Street (M-20) from Buttles Street (BR-10) to the end of the bridge. MDOT has asked that the City solicit bids from contractors and to monitor construction activities. On Tuesday, July 18, 2017 at 2:00 p.m., sealed proposals were publicly opened and read by the Assistant Controller for the "2017 MDOT Jerome Paving; Bid no. 3888”. Bids were received as follows: Ace-Saginaw Paving Co. Central Asphalt, Inc. Pyramid Paving Co.
Saginaw, MI Mt. Pleasant, MI Bay City, MI
$136,736.46 $140,341.47 $216,174.00
Funding for this project is provided by the Michigan Department of Transportation. MDOT will reimburse the City the actual costs of construction. The attached resolution authorizes a purchase order to be written and payment to Ace-Saginaw Paving Co. once work is completed. Respectfully submitted, ________________________________ Joshua N. Fredrickson Assistant City Engineer
CONT17-Jerome LTR JNF
___________________________________ Ashley Jodoin Senior Procurement Accountant
Page 80
City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax
BY COUNCILMAN WHEREAS, sealed proposals have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for street resurfacing on Jerome Street; and WHEREAS, funding for this project is provided by the Michigan Department of Transportation as a reimbursement of cost to the Major Street fund; now therefore RESOLVED, that the Interim City Manager is authorized to approve a purchase order and payment for the Jerome Street Paving; Bid No. 3888, in the amount of $136,736.46, based upon bids received; and RESOLVED FURTHER, that the Interim City Manager has the authority to approve change orders modifying or altering this contract in an aggregate amount not to exceed $20,000.
YEAS: NAYS: ABSENT:
I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
____________________________ Selina Tisdale, City Clerk
CONT17-Jerome RES JNF
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Page 82
Backup material for agenda item: 14.
* Referee Services for city of Midland hockey league games from the Midland Hockey Official Association (4/5 vote required). BENSON
Page 83
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Page 86
Backup material for agenda item: 15.
* Elevator modernization - Water Treatment Plant. SOVA
Page 87
SUMMARY REPORT TO MANAGER For City Council Meeting of August 7, 2017
SUBJECT:
WATER TREATMENT PLANT – ELEVATOR MODERNIZATION, BID NO. 3885
INITIATED BY:
Joseph Sova, Utilities Director
RESOLUTION SUMMARY: This resolution accepts the low bid in the amount of $309,850.00 from Great Lakes Elevator of Williamston, Michigan for the modernization of the freight elevator and related equipment at the water treatment plant, in accord with Sec. 2-18 of the Code of Ordinances for the City of Midland, authorizes the Mayor and City Clerk to execute the contract subject to document approval by the City Attorney, and further authorizes the City Manager to approve change orders to the contract in an aggregate amount not to exceed $20,000.00.
ITEMS ATTACHED: 1.
Letter of transmittal
2.
Resolution
COUNCIL ACTION: 1.
3/5 vote required to approve resolution
File: ITEM-Attachment-001-56ed59cfff744efeba1d197097a89755
Page 88
Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 •
[email protected]
August 2, 2017
Dave Keenan, Interim City Manager Midland, Michigan Re:
WATER TREATMENT PLANT – ELEVATOR MODERNIZATION, BID NO. 3885
Dear Mr. Keenan: The Midland Water Treatment Plant (WTP) utilizes a 10,000 pound capacity freight elevator in its operations, which has been in service since 1958. The elevator is in need of major repairs to enable it to perform its basic functions and to address safety concerns, while also meeting various safety regulatory provisions of the State of Michigan. On July 11, 2017 sealed proposals were received and opened for Bid No. 3885, Midland WTP Elevator Modernization, for the replacement of the machine room control system, hydraulic pump, cylinder and jack assembly, and associated components. Bid results were as follows: Bidder Great Lakes Elevator – Williamston, MI Elevator Service, Inc. – Grand Rapids, MI Schindler Elevator Corporation – Lansing, MI
Total Bid $309,850.00 314,800.00 320,886.00
Staff has reviewed the responses received and has determined that the low bid submitted by Great Lakes Elevator of Williamston, Michigan in the amount of $309,850.00 is acceptable. Funding has been budgeted for this purpose in the 2017/18 Water Fund account #591.9120.97.020 - Capital Outlay Buildings and Additions. Utilities staff therefore recommends that authorization be given to the Mayor and City Clerk to execute the contract with Great Lakes Elevator for the modernization of the freight elevator and related equipment at the WTP, in the amount of $309,850.00, subject to document approval by the City Attorney. Staff further requests that authorization be given to the City Manager to approve change orders modifying or altering the contract in an aggregate amount not to exceed $20,000.00. A 3/5 vote is required to approve. Sincerely,
Joseph Sova, Utilities Director File: ITEM-Attachment-001-56ed59cfff744efeba1d197097a89755
Ashley Jodoin, Sr. Procurement Accountant
Page 89
Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 •
[email protected]
BY COUNCILMAN WHEREAS, the Midland Water Treatment Plant (WTP) utilizes a 10,000 pound capacity freight elevator in its operations, which has been in service since 1958; and WHEREAS, the elevator is in need of major repairs to enable it to perform its basic functions and to address safety concerns, while also meeting various safety regulatory provisions of the State of Michigan; and WHEREAS, sealed proposals were received and opened for Bid No. 3885, Midland WTP Elevator Modernization, for the replacement of the machine room control system, hydraulic pump, cylinder and jack assembly, and associated components; and WHEREAS, staff has reviewed the responses received and has determined that the low bid submitted by Great Lakes Elevator of Williamston, Michigan, in the amount of $309,850.00 to be acceptable; and WHEREAS, funding has been budgeted for this purpose in the 2017/18 Fiscal Water Fund account #591.9120.97.020 - Capital Outlay Buildings and Additions; now therefore RESOLVED, that authorization is hereby given to the Mayor and City Clerk to execute the contract with Great Lakes Elevator for the modernization of the freight elevator and related equipment at the WTP is hereby accepted and a purchase order is authorized in an amount not to exceed $309,850.00; and RESOLVED FURTHER, that the City Manager is authorized to approve change orders to the contract in an aggregate amount not to exceed $20,000.00. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017. _______________________________ Selina Tisdale, City Clerk
File: ITEM-Attachment-001-56ed59cfff744efeba1d197097a89755
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Backup material for agenda item: 16.
* Conditional Use Permit No. 59 - consider a request of Wolgast Design Group, LLC on behalf of 1st State Bank for review and approval of a conditional land use for a 7,480 square foot 2 story building in office service and downtown northside overlay zoning districts, located at 402 and 406 Ashman Street, 111 East Buttles Street, 401, 405 and 411 McDonald Street (8/28). KAYE
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SUMMARY REPORT TO CITY MANAGER for City Council Meeting of 8-7-17 SUBJECT: Conditional Use Permit No. 59 – 1st State Bank. PETITIONER: Wolgast Design Group, LLC PLANNING COMMISSION PUBLIC HEARING: July 25, 2017 SUMMARY: THIS RESOLUTION WILL SET A PUBLIC HEARING TO CONSIDER A REQUEST OF WOLGAST DESIGN GROUP, LLC ON BEHALF OF 1ST STATE BANK FOR REVIEW AND APPROVAL OF A CONDITIONAL LAND USE FOR A 7,480 SQUARE FOOT 2 STORY OFFICE BUILDING IN OFFICE SERVICE AND DOWNTOWN NORTHSIDE OVERLAY ZONING DISTRICTS, LOCATED AT 402 AND 406 ASHMAN STREET, 111 EAST BUTTLES STREET, 401, 405 AND 411 MCDONALD STREET. ITEMS ATTACHED: 1. Letter to Interim City Manager. 2. Resolution for Council action. 3. Staff Report to the Planning Commission dated July 20, 2017. 4. Planning Commission minutes of July 25, 2017. (public hearing) 5. Map showing location of property. 6. Site Plan. CITY COUNCIL ACTION: 1. Public hearing is required. Date: August 28, 2017. 2. Advertising date: August 12, 2017 Public Hearing notification to area residents mail date: August 11, 2017. 3. 3/5 vote required to approve resolution.
C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm 8-2-17
ITEM-Attachment-001-57b63f7f5886474e82f866d23a4dd953
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City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax www.cityofmidlandmi.gov
August 2, 2017
David A. Keenan, Interim City Manager City Hall - 333 West Ellsworth Street Midland, Michigan Dear Mr. Keenan: At its meeting on Tuesday, July 25, 2017 the Planning Commission considered Conditional Use Permit st No. 59, the request of Wolgast Design Group, LLC on behalf of 1 State Bank for review and approval of a conditional use permit for a 7,480 square foot 2 story office building in office service and downtown northside overlay zoning districts located at 402 and 406 Ashman Street, 111 East Buttles Street, 401, 405 and 411 McDonald Street. Conditional Use Permit petitions are subject to both non-discretionary (site plan) and discretionary standards. Discretionary standards are found in Section 28.03B of the City’s zoning ordinance and are to be determined by the City Council during deliberation on the petition. They include: protection of public health, safety and general welfare, compatibility with surrounding land uses, detrimental effects, impact of traffic, adequacy of public services, protection of site characteristics, compatibility with natural environment, compatibility with the Master Plan and intent of Zoning Ordinance and public comments. After deliberation on the petition, the Planning Commission took the following action: It was moved and seconded that the Planning Commission recommend to City Council approval of Conditional Use Permit No. 59 subject to the following contingencies: 1. Approval is granted to the proposed bank drive-thru in compliance with the accompanying site plan. Any additional uses of the property shall be reviewed and approved in accordance with the standards of the City of Midland Zoning Ordinance, including the requirements for site plan approval under Article 27. 2. Final approval and execution of sidewalk easements where public sidewalk along the street-sides are within 2 ft. of the property line by the City Engineering Department and City Attorney. 3. Final approval of a stormwater management permit by the City Engineering Department. 4. Final approval of a soil erosion and sedimentation control permit by the City Building Department. 5. Final approval, execution and recording of the shared access easement agreement, as approved by the City Planning Department. 6. Final approval of all required MDOT right-of-way and stormwater connection permits. Vote on the motion: YEAS: NAYS: ABSENT:
Bain, Hanna, Heying, Koehlinger, McLaughlin, Pnacek, Stamas and Tanzini None Mayville
Motion was approved 8 to 0. No public comments were received at the public hearing.
Page 93 The City Council is being requested to set a public hearing to consider Conditional Land Use Permit No. 59 for the August 28, 2017 regular meeting at 7:00 p.m. Respectfully,
C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm LETTER OF TRANSMITTAL – Conditional Use Permit #59 set PH
Page 2 of 2
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City Hall 333 West Ellsworth Street Midland, Michigan 48640-5132 989.837.3300 989.835.2717 Fax www.cityofmidlandmi.gov
BY COUNCILMAN WHEREAS, Wolgast Design Group, LLC on behalf of 1st State Bank submitted a request for a conditional land use permit for a 7,480 square foot 2 story office building in office service and downtown northside overlay zoning districts, located at 402 and 406 Ashman Street, 111 East Buttles Street, 401, 405 and 411 McDonald Street; and WHEREAS, the City Planning Commission has conducted a public hearing in accord with Section 28.02(A) of the Zoning Ordinance of the City of Midland on said conditional use; and WHEREAS, the Planning Commission has submitted its recommendation of approval, in accord with Section 28.02(B) of the Zoning Ordinance of the City of Midland; now therefore RESOLVED, that notice is hereby given that a public hearing will be held by the City Council on August 28, 2017, at 7:00 p.m. in the Council Chambers, City Hall, for the purpose of considering the request for a conditional use permit; and RESOLVED FURTHER, that the City Clerk is hereby directed to notify property owners and occupants within three hundred (300) feet of the area proposed by transmitting notice on or before August 11, 2017 and to publish said notice on August 12, 2017. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, August 7, 2017.
_____________________________________ Selina Tisdale, City Clerk
CUP #59 set PH
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Report No. CUP #59
Date: July 20, 2017
STAFF REPORT TO THE PLANNING COMMISSION SUBJECT:
Conditional Use Permit #59
APPLICANT:
1st State Bank
PROPOSED:
Bank with Drive-Up Window
LOCATION:
402 & 406 Ashman St; 111 E. Buttles St; & 401, 405 & 411 McDonald St
AREA:
0.967 Acres
ZONING:
(OS) Office Service & (DNO) Downtown Northside Overlay
ADJACENT ZONING:
Northeast, East & Southeast: (OS) Office Service & (DNO) Downtown Northside Overlay South, Southwest & West: (D) Downtown & (DNO) Downtown Northside Overlay
ADJACENT DEVELOPMENT:
North: East: South: West:
Commercial businesses Vacant Multiple-family residential and commercial businesses Commercial businesses and Midland County parking lot
BACKGROUND Conditional Use Permit No. 59, is a request by 1st State Bank of Saginaw, Michigan for a banking institution with a drive-up window. A bank is a permitted use by right within the OS Office Service and DNO Downtown Northside Overlay districts. The CUP application is necessary to permit the drive-thru lane proposed to service the banking institution. The site plan accompanying the conditional use permit application indicates a redevelopment of a portion of the land to be owned by 1st State Bank. The two story building, with the bank occupying the first floor, is located at the western corner of the site near the intersection of Ashman Street and Buttles Street. Parking is proposed behind the building as well as along the frontage of Buttles Street towards McDonald St. The drive-thru lane is proposed at the rear of the building towards the interior of the lot. Along with the building and parking, the proposal includes a shared access driveway, landscaping features, parking lot screening walls, and underground stormwater management facilities. The other portions of the site are proposed to remain vacant and undeveloped, although 1st State Bank has future plans to developed the remainder of the block.
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CONDITIONAL USE PERMIT EVALUATION Article 28.00 of the City of Midland Zoning Ordinance requires that the Planning Commission shall review the application for a conditional land use according to the procedures in this Article, together with the public hearing findings and reports and recommendations from the Planning and Community Development staff, City Engineering Department, Midland County Road Commission, Midland County Health Department, Midland County Drain Commissioner, Fire Department, City of Midland City Police Department and other reviewing agencies. The Planning Commission shall then make a recommendation to the City Council, solely based on the requirements and standards of this Ordinance. The Planning Commission shall submit to the City Council a written recommendation of approval, denial, or approval with conditions within forty-five (45) days of the close of the public hearing required for a conditional land use proposal. Approval of a conditional land use proposal shall be based on the determination that the proposed use will be consistent with the intent and purposes of this Ordinance, will comply with all applicable requirements of this Ordinance, including site plan review criteria set forth in Article 27.00, applicable site development standards for specific uses set forth in Article 9.00, and the following standards: A.
Non-Discretionary Standards 1. The conditional land use shall be in accord with the provisions of the Zoning Ordinance of the City of Midland. The specific criterion for each of the ordinance sections is outlined below. 2. Compliance with all of the standards in Section 27.06(A). a.
Adequacy of Information The site plan shall include all required information in sufficiently complete and understandable form to provide an accurate description of the proposed uses and structures. The site plan contains all of the information required for site plan approval but is in need of the final approval of the following items, typically completed during the construction permitting phase:
Sidewalk easements where public sidewalk along the street-sides are within 2 ft. of the property line. Stormwater management permit. Soil erosion and sedimentation control permit. Approval, execution and recording of the shared access easement agreement. MDOT right-of-way and stormwater connection permits.
b.
Site Design Characteristics The proposal includes a new shared access drive through the interior of the site. It also includes parking and building configurations that will harmoniously be organized on the site in relation to existing buildings and the abutting street network.
c.
Landscaping
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The site plan includes new landscaping provisions throughout the redevelopment area. This includes plans that are compliant with landscaping requirements adjacent to streets, interior to parking lots, and street trees within the DNO district. d.
Compliance with District Regulations The new site improvements meet all district regulations for height and setback within the DNO zoning district.
e.
Preservation of Natural Features Existing trees on the site have been left from previous development that has been demolished over the last few years. The site plan indicates removal of much of the existing trees in order to accommodate the requirements of the zoning district, this includes setback and parking space requirements. New landscaping is proposed to add a variety of natural features on the site as part of the redevelopment. All areas of the property not proposed to be developed at this time will retain the existing trees.
f.
Privacy There are no screening or privacy barriers required for this development. Refuse collection will be handled within the building and taking away via private service so no dumpster screening is required.
g.
Ingress and Egress The proposed ingress and egress for vehicles includes a new shared access driveway through the center of the block. The design includes two new driveways, one at Ashman Street and the second at McDonald Street. As part of the driveway connections, the applicant has provided a shared access easement agreement, pending final approval, which will prohibit any future driveways within the block. With this agreement, the ingress and egress will be limited to the side streets, providing an optimal shared access arrangement for the current site, and for the future of the block during any additional redevelopment. The proposed ingress and egress is also satisfactory for emergency vehicle access.
h.
Pedestrian Circulation Human-scale circulation is facilitated through public, street-side sidewalks that will be expanded to 6 feet in width. Internal sidewalks within the site will facilitate people from the vehicle parking areas to the public sidewalks and main entrance of the building. The main entrance is oriented on the southeast of the building and serves both the pedestrian traffic from vehicles but also walk-up traffic from the surrounding sidewalk system. This design is considered satisfactory for the pedestrian-scale entrance required in the DNO zoning district.
i.
Vehicular Circulation Circulation for vehicles is provided via the shared access driveway through the center of the block and the parking areas that are located off of the drive. The proposed drive-thru lane is located to the rear of the building, a requirement of
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the DNO zoning district, and includes the required amount of stacking spaces. Vehicles will be able to access the site via Ashman Street and McDonald Street, and will be able to exit the site from either driveway connection. j.
Parking The proposal includes the required amount of parking spaces for 7,480 square feet of office space. This equates to 20 parking spaces for the use plus three stacking spaces for the drive-thru. The proposed parking is compliant with ordinance requirements.
k.
Drainage The site plan includes underground storage provisions for stormwater. This is located under the parking lot to the southeast of the proposed building. Stormwater will drain from the site into the storage area before it is slowly let into the public stormwater system under Buttles Street. Connection to this stormwater main will require approval from the Michigan Department of Transportation (MDOT), and the applicant has been advised of this requirement.
l.
Soil Erosion & Sedimentation Control The applicant has provided designs on proposed soil erosion control provisions. A final soil erosion and sedimentation control permit as approved by the City Building Department is still required. This is usually taken care of during the final construction permitting phase.
m. Exterior Lighting The applicant has submitted a photometric plan indicating compliance with the City’s exterior lighting ordinance. n.
Public Services Adequate capacity and service exists surrounding the site for public utilities. Dial-A-Ride will be able to access the site and provide appropriate pick-up and drop-off service.
o.
Screening The nature of the proposed development does not require any specific screening provisions. As previously indicated, no dumpsters are proposed for the site therefore not requiring any refuse bin screening provisions.
p.
Sequence of development The development is intended to be completed in one phase. The applicant has also provided schematic drawings for future phases in order to illustrate how the shared access will work and how future development will meet the dimensional requirements of the DNO zoning district. It must be noted that only the first phase of the plan is proposed for approval.
q.
Coordination with adjacent sites The application impacts only the subject property. Coordination with adjacent sites is not needed.
r.
Signs Conceptual signs have been show on the building elevations in order to illustrate
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the wall band provisions of the DNO signage ordinance. Final approval of the signs will follow the regular process via the City Building Department. 3. Access to the proposed development shall be in accordance with applicable city ordinances. The site will be accessed from two public roads and will comply with city standards for driveway design. The accompanying shared access easement agreement will appropriate limit access onto abutting streets while also facilitating shared access within the block. 4. Adequate provision is made for fire protection within the site in accordance with Chapter 8 of the Code of Ordinances of the City of Midland. The proposed site access is satisfactory for fire protection and emergency vehicle access. Adequate fire hydrant coverage is also proposed. B.
Discretionary Standards (To be determined by the Planning Commission during deliberation on the request) 1. Protection of the Public Health, Safety, and General Welfare The establishment or maintenance of the conditional use shall not be detrimental to the public health, safety, or general welfare. 2. Compatibility With Surrounding Uses The conditional use shall be located, designed, maintained and operated to be compatible with the existing or intended character of that zoning district and adjacent districts. In determining whether this requirement has been met, consideration shall be given by the Planning Commission to the following issues: a. The location and screening of vehicular circulation and parking areas in relation to surrounding development. b. The location and screening of outdoor storage, outdoor activity or work areas, and mechanical equipment in relation to surrounding development. c. The hours of operation of the proposed use. Approval of a conditional land use may be conditioned upon operation within specified hours considered appropriate to ensure minimal impact on surrounding uses. d. The bulk, placement, and materials of construction of the proposed use in relation to surrounding uses. Any proposed building shall be compatible with the predominant type of building in the particular district in terms of size, character, location or proposed use. e. Proposed landscaping and other site amenities. Additional landscaping over and above the requirements of this Ordinance may be required as a condition of approval of a conditional land use. f.
Hours of operation shall be compatible with the surrounding neighborhood.
3. Detrimental Effects The proposed conditional land use shall not involve any activities, processes,
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materials, equipment, or conditions of operation, and shall not be located or designed so as to be detrimental or hazardous to persons or property or to public health, safety, and welfare. In determining whether this requirement has been met, consideration shall be given to the level of traffic, noise, vibration, smoke, fumes, odors, dust, glare, and light. 4. Impact of Traffic The location of the proposed conditional land use within the zoning district shall minimize the impact of the traffic generated by the proposed use. In determining whether this requirement has been met, the Planning Commission shall give consideration to the following: a. Proximity and access to major thoroughfares and other public streets. b. Estimated traffic generated by the proposed use. c. Proximity and relation to intersections. d. Adequacy of driver sight distances. e. Location of and access to off-street parking. f. Required vehicular turning movements. g. Provisions for pedestrian traffic. 5. Adequacy of Public Services The proposed conditional land use shall be located so as to be adequately served by essential public facilities and services, such as highways, streets, police and fire protection, drainage systems, water and sewage facilities, and schools, unless the proposal contains an acceptable plan for providing necessary services or evidence that such services will be available by the time the conditional land use is established. 6. Protection of Site Characteristics The conditional use shall preserve and incorporate the site’s important architectural, natural and scenic features into the development design. 7. Compatibility with Natural Environment The proposed conditional land use shall be compatible with the natural environment and conserve natural resources and energy, and cause minimal adverse environmental effects. 8. Compatibility with the Master Plan and Intent of Zoning Ordinance The proposed conditional land use shall be consistent with the general principles and objectives of the City’s Master Plan and shall promote the intent and purpose of this Ordinance and of the use district. 9. Public Comments One letter indicating no objection to the proposal has been received by staff as of August 17, 2016. STAFF RECOMMENDATION The DNO zoning district has been developed to facilitate a specific form-based code. This code requires human-scale building entrances, setback distances, and minimum building heights that fit a downtown environment. Drive-thru uses are only permitted via conditional use approval when meeting the specific provisions of the DNO zoning district.
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Upon careful review of the requested conditional land use permit, staff is supportive of the proposed drive-thru use and the issuance of a conditional use permit. Under conditional use review, this intensive vehicle use is analyzed under additional, more restrictive standards than simply the non-discretionary standards that are part of the site plan review process. Staff believes that this proposal adequately addresses both the non-discretionary and the discretionary standards that are part of the conditional use review procedure. If granted, staff recommends approval of the request for the following reasons and with added contingencies: 1. Conditional use permits require the evaluation of the objective criteria in this report. This development meets all of the objective criteria. 2. Conditional use permits also allow an evaluation of the subjective criteria listed in this report. This development meets all of the subjective criteria. 3. The proposed use as planned meets the intent and purpose of the Zoning Ordinance and the intent of the Downtown Northside Overlay District to serve a vehicle-oriented use while also meeting the human-scale design requirements of this downtown zoning district. 4. The proposed use would not be generally detrimental to the general welfare of the adjacent parcels and neighborhood. Contingencies: 1. Approval is granted to the proposed bank drive-thru in compliance with the accompanying site plan. Any additional uses of the property shall be reviewed and approved in accordance with the standards of the City of Midland Zoning Ordinance, including the requirements for site plan approval under Article 27. 2. Final approval and execution of sidewalk easements where public sidewalk along the street-sides are within 2 ft. of the property line by the City Engineering Department and City Attorney. 3. Final approval of a stormwater management permit by the City Engineering Department. 4. Final approval of a soil erosion and sedimentation control permit by the City Building Department. 5. Final approval, execution and recording of the shared access easement agreement, as approved by the City Planning Department. 6. Final approval of all required MDOT right-of-way and stormwater connection permits. PLANNING COMMISSION ACTION As a conditional land use petition, the Planning Commission may recommend contingencies and place conditions upon its action that it deems appropriate to address or mitigate any perceived impact of the proposed use on the site or adjoining parcels. Staff currently anticipates that the Planning Commission will hold a public hearing on this plan at their July 25, 2017 meeting. If the Planning Commission is satisfied that all required information is available and no additional concerns are identified through the public hearing process, a recommendation to the City Council may then be formulated. If a recommendation is made following the public hearing on July 25, 2017, on August 7, 2017 the City Council will
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set a public hearing on this matter. Provided both actions take place, and given statutory notification and publication requirements, the City Council hearing will be scheduled for August 28, 2017. Please note that these dates are preliminary and may be adjusted due to Planning Commission action and City Council agenda scheduling. Respectfully Submitted,
C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services /grm
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MINUTES OF THE MEETING OF THE MIDLAND CITY PLANNING COMMISSION WHICH TOOK PLACE ON TUESDAY, JULY 25, 2017, 7:00 P.M., COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN 1. The meeting was called to order at 7:00 p.m. by Chairman McLaughlin 2. The Pledge of Allegiance was recited in unison by the members of the Commission and the other individuals present. 3. Roll Call PRESENT:
Bain, Hanna, Heying, Koehlinger, McLaughlin, Pnacek, Stamas and Tanzini
ABSENT:
Mayville
OTHERS PRESENT:
Brad Kaye, Assistant City Manager for Development Services; Grant Murschel, Community Development Planner; and eight (8) others.
4. Election of Officers Bain reported that the nomination committee recommends Heying as chair and Mayville as vicechair. It was moved by Hanna and supported by Stamas to accept the nominations from the committee and to vote on the nominations. Motion passed unanimously. Newly election Chairman Heying began chairing the meeting. 5. Approval of Minutes Bain requested a change of wording regarding his abstention from the discussion and vote during the proposed street vacation item at the last meeting. Moved by Hanna and seconded by Bain to approve the minutes of the regular meeting of June 13, 2017 with the requested change by Bain. Motion passed unanimously. 6. Public Hearing st
a. Conditional Use Permit No. 59 – initiated by Wolgast Design Group, LLC on behalf of 1 State Bank to permit a 7,480 square foot 2 story office building in Office Service and Downtown Northside Overlay zoning districts, located at 402 and 406 Ashman Street, 111 East Buttles Street, 401, 405 and 411 McDonald Street. Murschel gave the staff overview of the petition. He indicated that the proposed use is a conditional use within the Downtown Northside Overlay zoning district. The site plan complies with all objective criteria of the review and the zoning ordinance standards. Staff believes all of the subjective criteria has been met by the proposal as well. The building design includes a main entrance that is located at the intersection of the public sidewalk along East Buttles Street and the sidewalk from the main parking area. This will provide a design that is equally desirable for patrons accessing the building while walking or driving to the site. Rick Keith of Wolgast Design Group, LLC spoke as the agent for the applicant. He indicated that site lighting would be minimal and would be kept on site. A pedestrian bench is located next to
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Planning Commission Minutes July 25, 2017 the bike rack on the site plan. He also indicated that the applicant has no objections the recommended contingencies listed in the staff report. No one spoke in support or opposition of the proposal. The public hearing was closed. A motion was made by Pnacek to waive the procedural requirements to permit consideration of the proposed application. The motion was seconded by Hanna. The motion was approved unanimously. Responding to Hanna, Keith indicated that traffic to and from the site will be minimal and in line with an ordinance bank use. Traffic on Saturdays will be light as the bank will only be open in the morning. McLaughlin indicated that he felt all of the criteria has been met and that he intends to support the proposal. It was moved by Hanna and supported by Stamas to recommend approval of Conditional Use st Permit No. 59 – initiated by Wolgast Design Group, LLC on behalf of 1 State Bank to permit a 7,480 square foot 2 story office building in office service and downtown northside overlay zoning districts, located at 402 and 406 Ashman Street, 111 East Buttles Street, 401, 405 and 411 McDonald Street with the following contingencies: 1.
2.
3. 4. 5. 6.
Approval is granted to the proposed bank drive-thru in compliance with the accompanying site plan. Any additional uses of the property shall be reviewed and approved in accordance with the standards of the City of Midland Zoning Ordinance, including the requirements for site plan approval under Article 27. Final approval and execution of sidewalk easements where public sidewalk along the street-sides are within 2 feet of the property line by the City Engineering Department and City Attorney. Final approval of a stormwater management permit by the City Engineering Department. Final approval of a soil erosion and sedimentation control permit by the City Building Department. Final approval, execution and recording of the shared access easement agreement, as approved by the City Planning Department. Final approval of all required MDOT right-of-way and stormwater connection permits.
YEAS: NAYS: ABSENT:
Bain, Hanna, Heying, Koehlinger, McLaughlin, Pnacek, Stamas and Tanzini Mayville None
b. Site Plan No. 360 – initiated by Apex Engineers PLC on behalf of Kelly Wall for site plan review and approval for the construction of a 31 unit residential site condominium development, located at 6201 West Wackerly Street. Murschel presented the staff overview of the proposal. He indicated that the proposed site condominium is reviewed under the standards of site plan approval. While the proposal includes most of the required information there is still a considerable amount of items that are outstanding. This includes information relating to the stormwater management and concerns indicated by the Michigan Department of Environmental Quality. Both of which could greatly dictate how the site is developed. Jon Ledy of APEX Engineers spoke on behalf of the applicant. He indicated that his client would like to keep moving forward with this project and would request dealing with the outstanding items as contingencies of approval. He provided further details on the stormwater and indicated that they could move the t-turnaround to meet the full 60 feet width. Page 2 of 4
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Planning Commission Minutes July 25, 2017 Hanna wondered about the impacts of additional impervious area and the extent of the June 2017 flood on the property. Ledy commented that the flood was confined within the State Drain and that the stormwater retention areas will be dedicated to handle the water displaced by additional impervious groundcover. In response to Heying, Ledy indicated that he would be responding back to the DEQ regarding the agency’s review comments. If wetlands could not be used as storage they would need to substantially revise the site design. Kelly Wall, of Greystone Homes, indicated that wetlands have been historically used for stormwater retention and that it would be out of the ordinary for the DEQ to not allow this on the subject site. No comments in support or opposition of the proposal were made. The public hearing was closed. Hanna commented that due to the unknown modeled by the DEQ’s review comments, she would like to see this proposal return to the Commission following further revision and additional information from the applicant. Tanzini and McLaughlin agreed. Staff will return with the site plan once the outstanding items have been addressed.
7. Old Business a. Schedule a landfill tour. Staff will send out a Doodle poll to reschedule the tour that was canceled for some time in September or October. 8. Public Comments (unrelated to items on the agenda) None from the public. Hanna provided comments relating to the flood in late June. 9. New Business None 10. Communications Michigan Planner and Planning & Zoning News was transmitted to members of the Planning Commission. 11. Report of the Chairperson Heying thanked the Commission for trusting him with the responsibility of being chairman. 12. Report of the Planning Director Kaye provided an update relating to the recent City Council actions in response to the floods in late June 2017 and the S. Saginaw Road Street Vacation proposal by The Dow Chemical Company which was approved by City Council. 13. Items for Next Agenda – August 8, 2017 Tentatively – Site Plan No. 360 – Greystone Woods site condominiums. Page 3 of 4
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Planning Commission Minutes July 25, 2017
Pnacek thanked McLaughin for his service as chairperson. The Commission echoed him with their appreciation. 14. Adjourn It was motioned by Pnacek and seconded by McLaughlin to adjourn at 8:26 p.m. Motion passed unanimously. Respectfully submitted,
C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION
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PARCEL 2: THE NORTHWESTERLY 60 FEET OF FRACTIONAL LOT 4, BLOCK 41, ORIGINAL PLAT OF THE CITY OF MIDLAND, MIDLAND COUNTY, MICHIGAN, ACCORDING TO THE RECORDED PLAT THEREOF, AS RECORDED IN LIBER A OF PLATS, PAGE 1, MIDLAND COUNTY RECORDS. ALSO, LOT 4, BLOCK 41 OF CARPENTER'S ADDITION, IN THE CITY OF MIDLAND, MIDLAND COUNTY, MICHIGAN, ACCORDING TO THE RECORDED PLAT THEREOF AS RECORDED IN LIBER C OF PLATS ON PAGE A OF MIDLAND COUNTY RECORDS. (TAX ID #14-16-50-378)
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24 '0"
EX
ZONED OS
L TE EX
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6' -0 " 18 '0"
EX EX
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TR W
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18'-6" L.P.
ZONED OS-DNO EX
L TE EX
R20'-0"
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TR W
L TE
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EX
60 '8"
L TE EX
ST M EX
L TE
EX
S
AY
W TR
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EX
TR W
L TE
W
EX
POWER POLE TO BE RELOCATED
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R. O .W . 66 '0" EX
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CITY OF MIDLAND ENGINEERING DEPARTMENT 333 W. ELLSWORTH ST. MIDLAND, MICHIGAN 48640 (989) 837-3300
ZONING CITY OF MIDLAND ZONING & PLANNING 333 W. ELLSWORTH ST. MIDLAND, MICHIGAN 48640 (989) 837-3300
21AA AGGREGATE BASE COURSE 95% ASTM D1557
ZONED OS PROJECT LOCATION
MDOT CLASS II SUBBASE 95% ASTM D1557 NOTE: 1.
COMPACTED SUBGRADE
NOTIFY ARCHITECT IF EXISTING SOIL CONDITIONS REQUIRE ADDITIONAL SAND
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1
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D 9' PE .5 LO 81 VE E D
N U
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CONSUMERS ENERGY 2400 WEISS STREET SAGINAW, MI 48602 989-791-5869
EX
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AT&T C/O ENGINEERING DEPARTMENT 309 S. WASHINGTON AVE SAGINAW, MI 48607 989-776-4070
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WATER AND SEWER SERVICES
EX
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GAS AND ELECTRIC SERVICE
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1 1/2" MDOT 13A BITUMINOUS LEVELING COURSE
TELEPHONE SERVICE
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0" '66
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TACK COAT
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6' .4 NG 64 KI R PA
ST M
1 1/2" MDOT 36A BITUMINOUS WEARING COURSE
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NE
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PA 10' R ET KI 0" BA NG CK
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UTILITY CONTACTS
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0" G '- N K 10 RKI AC B PA ET S
L RA
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U 0' CT .9 TE 84 HI RC A
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40"H BRICK EX W WALL w/ TR LIMESTONE CAP, TYPICAL
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&
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THE UTILITY LOCATIONS AS HEREON SHOWN ARE BASED ON FIELD OBSERVATIONS AND A CAREFUL REVIEW OF MUNICIPAL AND UTILITY RECORDS. HOWEVER, IT IS NOT POSSIBLE TO DETERMINE THE PRECISE SIZE, LOCATION, DEPTH, PRESSURE, OR ANY OTHER CHARACTERISTICS OF UNDERGROUND UTILITIES, TANKS OR SEPTIC FIELDS WITHOUT EXCAVATION. THEREFORE, WE CANNOT GUARANTEE THE ACCURACY OF COMPLETENESS OF THE BURIED UTILITY INFORMATION HEREON SHOWN. THE CONTRACTOR SHALL CALL MISS DIGG (1-800-482-7171) A MINIMUM OF THREE WORKING DAYS PRIOR TO ANY EXCAVATION. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THESE UTILITY LOCATIONS PRIOR TO CONSTRUCTION AND MAKE EVERY EFFORT TO PROTECT AND/OR RELOCATE THEM AS REQUIRED. THE CONTRACTOR SHALL NOTIFY THE ENGINEER/SURVEYOR AS SOON AS POSSIBLE IN THE EVENT A DISCREPANCY IS FOUND.
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0" '- . 18 YP T
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G IN
18'-6" L.P.
L TE
0" '22
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D IL BU
' PE 03 A 5. SC D N LA
S GA
END OF NEW CONCRETE SIDEWALK
UTILITY NOTE
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ST M
9' TY -0" P.
EX
FLOOD PLAIN INFORMATION ACCORDING TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY MAPS, COMMUNITY PANEL #26111C0276E, EFFECTIVE DATE OF MAY 4, 2009, THE SUBJECT PROPERTY LIES WITHIN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 500 YEAR FLOOD PLAIN.
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0" '18
" -0 6'
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8
TAX ID #14-16-50-411 - THE NORTHEAST 30 FEET OF LOTS 2 AND 3 OF BLOCK 41 OF THE CITY OF MIDLAND (FORMERLY VILLAGE OF MIDLAND), ACCORDING TO THE PLAT THEREOF RECORDED IN LIBER A OF PLATS, PAGE 1, MIDLAND COUNTY RECORDS. NOT IN TITLE COMMITMENT.
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7' -0 "
TR W
EX
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EX
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B.F. SIGN
ST M EX
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L TE
5' -0 "
L TE
5
PARCEL 6: THE NORTHEAST 1/2 OF LOTS 6 AND 7, BLOCK 41 OF CARPENTER'S ADDITION, ACCORDING TO THE RECORDED PLAT THEREOF, AS RECORDED IN LIBER C OF PLATS, PAGE A, MIDLAND COUNTY RECORDS, EXCEPT THE NORTHWESTERLY 24.5 FEET OF THE NORTHEASTERLY 1/2 OF LOT 7, BLOCK 41 OF CARPENTER'S DIVISION. (TAX ID #14-16-50-386)
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6' -0 "
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TR W
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8" '68
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4' -4 "
EX
PARCEL 4: THE NORTHEASTERLY 1/2 OF LOT 5, BLOCK 41 OF CARPENTER'S DIVISION OF MIDLAND, ACCORDING TO THE RECORDED PLAT THEREOF, AS RECORDED IN LIBER C OF PLATS, PAGE A, MIDLAND COUNTY RECORDS. (TAX ID #14-16-50-382)
3
BIKE RACK
TR
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PARCEL 5: THE SOUTHWEST 1/2 OF LOTS 6 AND 7, BLOCK 41 OF CARPENTER'S ADDITION, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN LIBER C OF PLATS, PAGE A OF MIDLAND COUNTY RECORDS. (TAX ID #14-16-50-384) EX
24" H. x 20'-0" L. SIGN
NEW CONCRETE E SIDEWALK, TYPICAL X W
EX
EX
0" G '- N K 10 RKI AC PA ETB S
" -0 5'
18'-6" L.P.
PROPOSED 2-STORY OFFICE BUILDING 3,740 S.F. (FOOTPRINT) 7,480 S.F. (GROSS)
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PARCEL 3: THE SOUTHWEST 1/2 OF LOT 5, BLOCK 41 OF THE ORIGINAL PLAT OF VILLAGE OF MIDLAND AND CARPENTER'S ADDITION TO THE VILLAGE OF MIDLAND (NOW CITY OF MIDLAND), ACCORDING TO THE RECORDED PLAT THEREOF, AS RECORDED IN LIBER A OF PLATS, PAGE 1, MIDLAND COUNTY RECORDS. (TAX ID #14-16-50-380)
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4
EX
SCALE: 1" = 20' - 0"
PARCEL 1: LOTS 2 AND 3 OF BLOCK 41 OF CITY OF MIDLAND (FORMERLY VILLAGE OF MIDLAND), ACCORDING TO THE RECORDED PLAT THEREOF, AS RECORDED IN LIBER A OF PLATS, PAGE 1, MIDLAND COUNTY RECORDS, EXCEPT THE NORTHEAST 30 FEET OF LOTS 2 AND 3 OF BLOCK 41 OF THE CITY OF MIDLAND (FORMERLY VILLAGE OF MIDLAND), ACCORDING TO THE RECORDED PLAT THEREOF, AS RECORDED IN LIBER A OF PLATS, PAGE 1, MIDLAND COUNTY RECORDS. (TAX ID #14-16-50-411 & #14-16-50-412)
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GAS METER
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ZONED D
C1.00
LEGAL DESCRIPTION
EX
.
ELEC. METER
24" H. x 20'-0" L. SIGN
EX
MIN. 0' - MAX. 10' ZERO SETBACK PERMITTED WHERE FIRE BARRIER PROVIDED 15' (CORNER LOTS SHALL HAVE 2 FRONT YARDS, 2 SIDE YARDS AND NO REAR YARD
ATA NATIONAL TITLE GROUP FILE NO.: 56-17531992-ELN EFFECTIVE DATE: APRIL 28, 2017 @ 8:00 A.M
ZONED OS
24" H. x R T 20'-0" L. W X SIGN E
" -0 8'
W
SETBACKS: FRONT: SIDE: REAR:
EX
0" R20'-
TR W
(EX) FIRE HYDRANT TR
2 STORIES AND 25' MINIMUM BUILDING HEIGHT 76' MAXIMUM BUILDING HEIGHT BUILDING FACADE MIN. 40% OF TOTAL LOT FRONTAGE BETWEEN THE MIN. AND MAX. SETBACK
ANTICIPATED PROJECT SCHEDULE: START SEPTEMBER 2017 - COMPLETION MAY 2018 TR W
.W O EX
MIN. BLDG. HT.: MAX. BLDG. HT.: BLDG. FRONTAGE:
O
EXISTING BUILDING
EXISTING BUILDING
EX
15' CLEAR VISION AREA
DNO (DOWNTOWN NORTHSIDE OVERLAY) REQUIREMENTS
T
NEW CONCRETE SIDEWALK, TYPICAL
EX
TR W
EX
N SA
N SA
EX
N SA
SETBACKS: FRONT - 25' SIDE - 7' REAR - 25' MIN. LOT AREA: 7,200 S.F. MIN. LOT WIDTH: 60' MAX. BLDG. HT.: 28'
EX
AY
R.
EX
EX
NE
W
N SA
EX
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0" '66
' PE 00 A 5. SC D N LA
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7' G .6 IN 0 6 LD I BU
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S GA
N SA
PARKING REQUIRED: 3,740 x 2 = 7,480 x .80 = 5,984 S.F. USABLE AREA / 300 = 20 SPACES +(3) STACKING SPACES AT DRIVE-UP WINDOW
ZONED: OS (OFFICE SERVICE DISTRICT)
ZONED OS
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BANKS AND FINANCIAL INSTITUTIONS: ONE (1) SPACE PER 300 S.F. USABLE AREA IN ADDITION, (3) STACKING SPACES REQUIRED AT DRIVE-UP WINDOW
ZONING
LANDSCAPE 21.99/256.02 = 8.6% (ACTUAL) < 10% (MAX. ALLOWED)
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256.02
S GA
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3' .6 0 12 ' PE 33 CA . 4 S D N LA
S GA
EX
' 00 NG . 24 KI R PA
EX
TOTAL FRONTAGE
BUSINESS AND PROFESSIONAL OFFICES: ONE (1) SPACE PER 300 S.F. USABLE AREA
PARKING PROVIDED: 20 SPACES PROVIDED +(3) STACKING SPACES AT DRIVE-UP WINDOW
EX
ZONED D
S GA
EX
120.63 - 24.00 159.39
PARKING 88.46/256.02 = 34.6% (ACTUAL) < 50% (MAX. ALLOWED)
EX
EX
ASHMAN ST. DRIVE OPENING BUTTLES ST.
PARKING REQUIREMENTS
BUILDING + ARCHITECTURAL WALL 145.57/256.02 = 56.8% (ACTUAL) > 40% (MIN. ALLOWED)
S GA
' PE 63 CA . 2 S D N LA
' 00 E . 24 RIV D
S GA
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N SA
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EX
REFER TO ADJACENT OWNER LETTER IN REGARD TO DRIVE RADIUS/FLAIR ENCROACHEMENT APPROVAL
DOWNTOWN NORTHSIDE OVERLAY FRONTAGE REQUIREMENTS
S GA
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S GA
EX
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S GA
TR W
ZONED OS
1ST STATE BANK IS PROPOSING CONSTRUCTION OF A NEW TWO STORY OFFICE BUILDING. THE FIRST FLOOR WILL BE OCCUPIED BY 1ST STATE BANK. THE SECOND FLOOR WILL OCCUPIED BY ONE OR TWO OFFICE USE TENANTS. A PORTION OF THE SITE WILL BE DEVELOPED TO COMPLY WITH OS/DNO SITE REQUIREMENTS INCLUDING PARKING, SCREEN WALLS AND LANSCAPE. THE REMAINDER OF THE SITE WILL BE UNDEVELOPED AND MAINTAINED BY 1ST STATE BANK.
S GA
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SCALE: 1 1/2" = 1' - 0"
SCALE: NONE C COPYRIGHT 2017 WOLGAST DESIGN GROUP, LLC
LANDSCAPE REQUIREMENTS
Page 109
GENERAL SITE LANDSCAPING: 1 DECIDUOUS OR EVERGREEN TREE PER 3,000 S.F DEVELOPED AREA: 20,124 S.F. 20,124 S.F. / 3,000 = 7 TREES REQUIRED 7 TREES PROVIDED
LANDSCAPE GENERAL NOTES LANDSCAPE CONTRACTOR AND PROJECT MANAGER SHALL VERIFY ALL TREES AND SHRUBS WITH OWNER PRIOR TO ORDERING AND INSTALLING AND LOCATIONS OF STONE AND MULCH PRIOR TO PLACEMENT.
LANDSCAPING ADJACENT TO ROADS: 1 DECIDUOUS OR EVERGREEN TREE PER 40 LINEAL FEET OF FRONTAGE ASHMAN STREET - 120' FRONTAGE MINUS 24' DRIVE = 96' 96' / 40 = 2 TREES REQUIRED 2 TREES PROVIDED 8 SHRUBS PER 40 LINEAL FEET OF FRONTAGE 96' / 40 x 8 = 19 SHRUBS REQUIRED 19 SHRUBS PROVIDED BUTTLES STREET - 160' OF DEVELOPED FRONTAGE 160' / 40 = 4 TREES REQUIRED 4 TREES PROVIDED 160' / 40 x 8 = 32 SHRUBS REQUIRED 32 SHRUBS PROVIDED PARKING LOT LANDSCAPING: 20 SQ. FT. PER SPACE REQUIRED 20 SPACES x 20 = 400 S.F. REQUIRED 485 S.F. PROVIDED 1 DECIDUOUS OR EVERGREEN TREE PER 300 S.F. OF LANDSCAPE AREA 485 S.F / 300 = 2 TREES REQUIRED 2 TREES PROVIDED 1 SHRUB PER 75 S.F OF LANDSCAPE AREA 485 S.F. / 75 = 6 SHRUBS REQUIRED 12 SHRUBS PROVIDED
TREES:
SET TREE IN UPRIGHT POSITION IN THE CENTER OF THE HOLE AND BACKFILL WITH TOPSOIL AROUND THE ROOT BALL. THOROUGHLY WATER WHEN THE HOLE IS 2/3 FILLED. AFTER WATERING CONTINUE BACKFILLING WITH TOP SOIL UNTIL THE SURFACE IS LEVEL WITH SURROUNDING AREA AND THE CROWN OF THE PLANT IS AT FINISHED GRADE. TREES TO BE STAKED AT THREE POINTS.
SHRUBS:
SPACE PLANT MATERIAL AS INDICATED ON THE PLANTING PLAN. WATER THE BED THOROUGHLY AFTER PLANTING. EACH PLANT IS TO BE BACKFILLED WITH A PEAT MOSS AND SOIL MIXTURE.
EDGING:
INSTALL BLACK DIAMOND EDGING AROUND PLANTING BEDS WHERE INDICATED ON DRAWING. ALL CANOPY TREES TO HAVE A 6FT. DIA. CIRCLE OF EDGING AND STONE BED. VERIFY TYPE WITH OWNER.
SOIL:
REMOVE ALL UNDESIRABLE VEGETATION WITH A SELECTIVE HERBICIDE, STICKS, STONES, ROOTS, AND OTHER DEBRIS FROM SOIL, TILL SOIL TO A DEPTH OF TWO INCHES. RAKE SOIL SMOOTH, FREE FROM VARIATIONS, BUMPS, AND DEPRESSIONS TO FINISH GRADE. GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR SUPPLYING AND INSTALLING TOP SOIL TO WITHIN ONE INCH OF FINISH GRADE. PROVIDE NEW SOIL AS REQUIRED TO TAPER TO NEW CURB LOCATIONS.
HYDROSEED: ALL AREAS OF EXCAVATION IN LAWN AREAS ARE TO BE HYDROSEEDED WITH A MIXTURE OF SEED TO PRODUCE A STAND OF GRASS WITHIN THIRTY DAYS. CONTRACTOR SHALL PROVIDE THE FIRST (4) MOWINGS. CONTRACTOR SHALL OVERSEED AS REQUIRED AT THIN AREAS. IRRIGATION:
ALL PLANTS AND LAWN AREAS ARE TO BE WATERED WITH A FULLY AUTOMATED "RAINBIRD COMMERCIAL GRADE SYSTEM".
STONE:
APPLY STONE TO A DEPTH OF THREE INCHES EVENLY SPREAD OVER THE ENTIRE BED AREA. USE DEWITT PRO-5 WEED BARRIER UNDER ALL STONE AREAS. ONE TO THREE INCH #4 NATURAL STONE IS TO BE USED ON THIS PROJECT. SUBMIT SAMPLE FOR APPROVAL PRIOR TO INSTALLATION.
EX. 10" PINE
RUBBER HOSE SHEATHING SET TRUNK PLUMB
EX. 10" PINE
EX. 10" PINE
MULTI-STRAND #12 GA. GALVANIZED WIRE
50°
EX. 6" MAPLE
3" STONE OR 4" MULCH (AS PER PLAN) OVER WEED FABRIC
3' MIN.
LAWN FINISH GRADE
COMPACT PLANT MIX TO PREVENT SETTLING
EX. 10" PINE
PLANTING MIX BACKFILL
LOOSEN SUBGRADE AND REMOVE DEBRIS
EX. 12" DECIDUOUS
HOLE TO BE TWICE AS BIG AS TREE
146 SF EX. 12" DECIDUOUS EX. 15" MAPLE PLANTING MAX. HEIGHT 30" 15' CLEAR VISION AREA
2 LAWN
SCALE: NOT TO SCALE
85 SF
EX. 5" MAPLE
169 SF 85 SF
EX. 24" BOX ELDER
3" SAUCER OF MIX
EX. 8" BOX ELDER
3" STONE OR MULCH OVER WEED FABRIC
SPECIFIED PLANTING
EX. 6" MAPLE
FINISH GRADE
ROOT BALL
EX. 6" DECIDUOUS
REMOVE TOP 1/3 OF BURLAP
4" MIN.
EX. 5" PINE EX. 8" MAPLE
X 2X
EX. 6" CEDAR EX. 6" CEDAR 3 LAWN
SCALE: NOT TO SCALE
EX. 18" WALNUT
EX. 10" CEDAR LAWN
SYMBOL
QTY.
COMMON NAME
BOTANICAL NAME
SIZE
ROOT TYPE
SHRUBS 24
POTENTILLA
POTENTILLA FRUTICOSA 'GOLDFINGER'
24"
POTTED
16
MUGHO PINE
PINUS MUGO VAR. MUGHUS
24"
POTTED
16
VIBRUNUM, EUROPEAN CRANBERRYBUSH DWARF
VIBURNUM OPULUS ' NANUM'
24"
POTTED
7
FEATHER REED 'KARL FOERSTER'
CALAMAGROSTIS X ACUTIFLORA 'KARL FOERSTER'
3'H
POTTED
3
WHITE SPRUCE
PICEA GLAUCA
5'H/7'H
BALLED AND BURLAPED
6
CLEVELAND SELECT PEAR
PYRUS CALLERYANA 'CLEVELAND SELECT'
3" CALIPER
BALLED AND BURLAPED
6
SUMMER SPRITE LINDEN
TILA CORDATA 'HALKA'
3" CALIPER
BALLED AND BURLAPED
TREES
STREET TREES 1 L1.00
SCALE: 1" = 20' - 0"
NOTE: REVIEW SPECIES WITH OWNER BEFORE PURCHASING PLANTS. C COPYRIGHT 2017 WOLGAST DESIGN GROUP, LLC
Page 110
Page 111
Page 112
LIMESTONE CAP w/ BEVELED TOP
28" SQUARE LIMESTONE CAP w/ BEVELED TOP
BRICK VENEER OVER CMU PIER TO MATCH BUILDING
CMU FOUNDATION ON CONCRETE FOOTING
2'-0"
26'-0"
34'-9"
34'-9"
26'-0"
12"
2'-8"
5
2'-8"
12
24" H. x 20'-0" W. MAX. SIGN
5
4'-0"
12
24" H. x 20'-0" W. MAX. SIGN
3'-4"
3"
3"
BRICK WALL TO MATCH BUILDING
SCALE: 3/8" = 1' - 0"
LIMESTONE CAP w/ BEVELED TOP
28" SQUARE LIMESTONE CAP w/ BEVELED TOP
A MINIMUM 30% OF ELEVATION WILL BE OCCUPIED BY WINDOWS AT THE FIRST FLOOR 2'-0" TO 10'-0" ABOVE SIDEWALK.
BRICK VENEER OVER CMU PIER TO MATCH BUILDING
4'-8"
SCALE: NOT TO SCALE
2'-8"
A MINIMUM 30% OF ELEVATION WILL BE OCCUPIED BY WINDOWS AT THE FIRST FLOOR 2'-0" TO 10'-0" ABOVE SIDEWALK.
CMU FOUNDATION ON CONCRETE FOOTING
12"
2'-8"
SCALE: NOT TO SCALE
5'-4"
3"
3"
BRICK WALL TO MATCH BUILDING
2'-0"
24" H. x 20'-0" W. MAX. SIGN
24" H. x 20'-0" W. MAX. SIGN
SCALE: 3/8" = 1' - 0"
1'-0"
ADD THIS SIGN TO VAN ACCESSIBLE PARKING SPACES
VAN ACCESSIBLE
2" DIA. GALVANIZED PIPE SET IN SLEEVED CONCRETE
80" MIN.
RESERVED FOR HANDICAPPED
1'-6"
1/2" R.
SLOPE CONCRETE 1"
42"
FINISH GRADE
9" DIA. CONCRETE FORMED BASE 3500 PSI CONCRETE
SCALE: NOT TO SCALE
SCALE: NOT TO SCALE
SCALE: 1/2" = 1' - 0" C COPYRIGHT 2017 WOLGAST DESIGN GROUP, LLC
0.0
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0.6
0.6
0.7
1.8
2.1
1.7
1.2
0.7
0.3
0.1
0.1
0.0
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0.0
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0.0
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3.6
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3.8
2.5
1.3
0.5
0.2
0.1
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0.3
0.6
1.1
1.7
1.9
1.9
1.9
1.9
1.3
0.9
0.8
1.2
2.0
3.3
5.9
8.9
10.4
8.4
5.5
3.4
1.5
0.5
0.2
0.0
0.0
0.0
0.0
0.0
0.0
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0.0
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0.1
0.1
0.4
0.9
1.6
2.5
3.4
3.4
3.6
3.0
2.0
1.3
0.9
1.3
2.3
4.0
7.0
11.3
17.7
9.6
6.0
3.4
1.3
0.4
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
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0.3
1.0
2.0
3.1
4.5
5.6
5.4
4.4
3.3
2.2
1.5
1.2
1.4
1.7
3.5
5.5
11.4
5.9
3.4
1.8
0.7
0.2
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.1
0.3
0.8
1.8
3.1
6.3
10.6
8.2
5.6
5.5
4.3
3.6
3.6
3.3
2.7
2.6
3.6
5.1
4.6
3.4
2.0
0.7
0.2
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
5.5
7.9
6.9
7.2
4.5
2.7
1.5
1.3
2.7
2.7
2.1
1.4
0.7
0.2
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
12.5
9.4
5.0
2.6
1.3
0.8
1.6
1.6
1.3
0.9
0.5
0.2
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
C-2 A-1
C-1 0.0
0.0
0.0
0.1
0.1
0.0
0.0
0.0
0.0
0.0
10.8
0.0
0.0
0.0
0.0
0.0
10.2
12.0
9.1
4.9
2.5
1.2
0.6
0.7
0.7
0.7
0.5
0.3
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
7.0
6.6
6.9
4.2
2.3
1.2
0.6
0.4
0.3
0.3
0.2
0.2
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2.9
3.0
3.4
2.8
1.6
0.9
0.5
0.3
0.2
0.2
0.1
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.9
0.8
0.9
0.9
1.1
0.8
0.5
0.3
0.2
0.1
0.1
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
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0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.2
0.2
0.2
0.2
0.3
0.3
0.2
0.2
0.1
0.1
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.1
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
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0.0
0.0
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0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
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FIRST STATE BANK SITE LIGHTING WOLGAST CORPORATION GASSER BUSH ASSOCIATES
E-1
Luminaire Locations Location No.
Label
1
A
1
C
2
C
1
E
X -94.92
Y
Aim Z
MH
Tilt
Orientation
88.87 18.50 18.50 0.00
0.00
-198.30 69.18 18.50 18.50 0.00
0.00
-93.47
88.85 18.50 18.50 0.00
-151.35 48.52 18.50 18.50 0.00
90.90
X -94.92
Y
Z
88.87 0.00
-198.30 69.18 0.00 -93.47
88.85 0.00
181.36
Schedule Symbol
Label
Quantity 1
Manufactur er
Catalog Number
Lithonia Lighting
Description
Lamp
DSX0 LED 40C 1000 50K T3M MVOLT HS
DSX0 LED with 40 LEDs @1000 mA , 5000K, Type 3 Medium Optics with HOUSE-SIDE SHIELD
LED
Lithonia Lighting
DSX0 LED 40C 1000 50K T4M MVOLT
DSX0 LED with 40 LEDs @1000 mA , 5000K, Type 4 Medium Optics
LED
Lithonia Lighting
DSX0 LED 40C 1000 50K T3M MVOLT
DSX0 LED with 40 LEDs @1000 mA , 5000K, Type 3 Medium Optics
LED
A 2
C 1
E
Number Filename Lamps 1
1
1
Lumens Per Lamp
Light Loss Factor
DSX0_LED_4 0C_1000_50 K_T3M_MVO LT_HS.ies
11998
0.9
DSX0_LED_4 0C_1000_50 K_T4M_MVO LT.ies
15308
DSX0_LED_4 0C_1000_50 K_T3M_MVO LT.ies
15103
Wattage 138
Statistics 0.9
0.9
138
276
Description
Symbol
Avg
Max
Min
Note
Max/Min Avg/Min
OVERALL
0.9 fc 17.7 fc 0.0 fc
N/A
N/A
PARKING AREA
2.6 fc 12.5 fc 0.0 fc
N/A
N/A
THE ENGINEER AND/OR ARCHITECT MUST DETERMINE APPLICABILITY OF THE LAYOUT TO EXISTING / FUTURE FIELD CONDITIONS. THIS LIGHTING LAYOUT REPRESENTS ILLUMINATION LEVELS CALCULATED FROM LABORATORY DATA TAKEN UNDER CONTROLLED CONDITIONS IN ACCORDANCE WITH ILLUMINATING ENGINEERING SOCIETY APPROVED METHODS. ACTUAL PERFORMANCE OF ANY MANUFACTURER'S LUMINAIRE MAY VARY DUE TO VARIATION IN ELECTRICAL VOLTAGE, TOLERANCE IN LAMPS, AND OTHER VARIABLE FIELD CONDITIONS. MOUNTING HEIGHTS INDICATED ARE FROM GRADE AND/OR FLOOR UP. THESE LIGHTING CALCULATIONS ARE NOT A SUBSTITUTE FOR INDEPENDENT ENGINEERING ANALYSIS OF LIGHTING SYSTEM SUITABILITY AND SAFETY. THE ENGINEER AND/OR ARCHITECT IS RESPONSIBLE TO REVIEW FOR MICHIGAN ENERGY CODE AND LIGHTING QUALITY COMPLIANCE. Plan View Scale - 1" = 25ft
Designer Date 6/26/2017 Scale Not to Scale Drawing No. V4 Summary
1 of 1
Page 114
PARKING REQUIREMENTS BUSINESS AND PROFESSIONAL OFFICES: ONE (1) SPACE PER 300 S.F. USABLE AREA BANKS AND FINANCIAL INSTITUTIONS: ONE (1) SPACE PER 300 S.F. USABLE AREA IN ADDITION, (3) STACKING SPACES REQUIRED AT DRIVE-UP WINDOW PARKING REQUIRED:
' PE 63 A 2. SC D N LA
BUILDING 1: 3,740 x 2 = 7,480 x .80 = 5,984 S.F. USABLE AREA / 300 = 20 SPACES +(3) STACKING SPACES AT DRIVE-UP WINDOW BUILDING 2: 3,703 x 2 = 7,406 x .80 = 5,925 S.F. USABLE AREA / 300 = 20 SPACES
' 00 E . 24 RIV D
' 63 . 0 12
EXISTING BUILDING
' PE 33 A 4. SC D 0' N .0 NG LA 4 2 KI R PA
TOTAL REQUIRED
40 SPACES
PARKING PROVIDED: O
NE
W
AY
40 SPACE PROVIDED +(3) STACKING SPACES AT DRIVE-UP WINDOW
0" R20'-
EXISTING BUILDING
R.
2' -8 "
0" '66 .W O
24 '0"
.
' PE 00 CA . 5 S D N LA
' 67 NG . I 60 LD I BU
4
6' -0 " 18 '0"
" -0 6'
" -0 8'
" -0 5' 0" K '- AC 10 TB E
S
9
4' -4 "
NEW 6' W CONCRETE SIDEWALK, TYPICAL
60 '8"
5' -0 "
8" '68
Schematic Design (Not Proposed for Approval) PROPOSED 2-STORY OFFICE BUILDING 3,740 S.F. (FOOTPRINT) 7,480 S.F. (GROSS)
5
3
0" '18
" -0 6'
7' -0 "
6' -0 "
" 11 '15
L.P.
7
4
0" '22
' PE 03 A 5. SC D N LA
7
" -0 " 6' -6 7'
R20'-0"
0" '- . 18 YP T
0' G .9 IN 84 L D I BU
' ED 77 OP . L 59 VE E D N U
36"H BRICK WALL w/ LIMESTONE CAP, TYPICAL
PE ' CA 0 0 DS 5. N LA
1' .5 NG 8 5 KI R PA
R. O .W .
8" '68
S 10' ET BA 0" CK
B.F. SIGN
66 '0"
' 98 0. 24
0" K '- AC 10 TB E S
0' .0 NG 70 KI R PA
PROPOSED 2-STORY OFFICE BUILDING 3,703 S.F. (FOOTPRINT) 7,406 S.F. (GROSS)
0" '66
" -0 5'
" 6" -0 '6' 11
' 00 E . 24 RIV D
. .W O R.
D IL BU
NEW 6' W CONCRETE SIDEWALK, TYPICAL
' 99 NG . 23 KI R PA
PE A ' C 33 DS 4. N LA
FRONTAGE 7' .2 1 24
ASHMAN ST. DRIVE OPENING BUTTLES ST. MCDONALD STR. DRIVE OPENING
120.63 - 24.00 241.00 181.50 - 24.00
TOTAL FRONTAGE
495.13
G IN &
BUILDING + ARCHITECTURAL WALL 282.33/495.13 = 57% (ACTUAL) > 40% (MIN. ALLOWED)
U 9' CT .0 TE 76 HI RC A L RA LL A W
7' G .6 IN 0 6 LD I BU
' PE 96 A 4. SC D N LA
' PE 00 A 5. SC D N A L
PARKING 176.50/495.13 = 35.6% (ACTUAL) < 50% (MAX. ALLOWED) LANDSCAPE 36.29/495.13 = 7.4% (ACTUAL) < 10% (MAX. ALLOWED)
1 C1.01
SCALE: 1" = 20' - 0" C COPYRIGHT 2017 WOLGAST DESIGN GROUP, LLC
Page 115
U 4' CT .0 TE 97 HI RC A
5' -1 1"
LL A W
6' -0 "
L RA
0" '10
10 '0"
' 99 0. 24
BUILDING 2: 3,703 x 2 = 7,406 x .80 = 5,925 S.F. USABLE AREA / 300 = 20 SPACES BUILDING 3: 5,393 x 2 = 10,786 x .80 = 8,629 S.F. USABLE AREA / 300 = 29 SPACES 69 SPACES
AY 0" R20'-
PROPOSED 2-STORY OFFICE BUILDING 5,393 S.F. (FOOTPRINT) 10,786 S.F. (GROSS) " -0 6'
.W O
18 '0"
R. .
0' PE .0 CA 10 DS N LA
0" '66
2" 1/
6' -0 "
10
2 '22
14 '3"
W
70 SPACE PROVIDED +(3) STACKING SPACES AT DRIVE-UP WINDOW ' 95 G 3. IN 12 RK PA
O
NE
0" '75
75 '0"
PARKING PROVIDED:
' PE 33 A 4. SC D 0' N .0 NG LA 4 2 KI R PA
6
24 '0"
0" '18
' PE 00 CA . 5 S D N LA
BUILDING 1: 3,740 x 2 = 7,480 x .80 = 5,984 S.F. USABLE AREA / 300 = 20 SPACES +(3) STACKING SPACES AT DRIVE-UP WINDOW
TOTAL REQUIRED
' 00 E . 24 RIV D
' 67 NG . I 60 LD I BU
PARKING REQUIRED:
&
0' .0 ING 4 2 RK PA
7' .2 1 24
BANKS AND FINANCIAL INSTITUTIONS: ONE (1) SPACE PER 300 S.F. USABLE AREA IN ADDITION, (3) STACKING SPACES REQUIRED AT DRIVE-UP WINDOW
G IN
&
W
L AL
BUSINESS AND PROFESSIONAL OFFICES: ONE (1) SPACE PER 300 S.F. USABLE AREA
D IL BU
G IN D IL BU
U 7' ECT 2 . T 89 HI C AR
L RA
PARKING REQUIREMENTS
0' PE .0 CA 10 DS N LA
0' PE .0 CA 0 1 DS N LA
4
6' -0 " 18 '0"
6" '22
" -0 8'
" -0 6'
B.F. SIGN
" -0 5' 0" K '- AC 10 TB E
4' -4 "
0" '36
S
NEW 6' W CONCRETE SIDEWALK, TYPICAL
10
PROPOSED 2-STORY OFFICE BUILDING 3,740 S.F. (FOOTPRINT) 7,480 S.F. (GROSS)
5
6 " 10 '10
" 11 '15
6' -0 "
0" '18
5' -0 "
6" '22
8" '68
60 '8"
Schematic Design (Not Proposed for Approval) 9
L.P.
0" '18
" -0 6'
7' -0 "
" -0 6'
8" '11
6
7
0" '22
' PE 03 A 5. SC D N LA
7 0' PE .0 CA 0 1 DS N LA
" -0 " 6' -6 7'
R20'-0"
0" '- . 18 YP T
0' G .9 IN 84 L D I BU
' 27 G . 3 IN 11 RK PA
R. O .W .
8" '68
S 10' ET BA 0" CK
36"H BRICK WALL w/ LIMESTONE CAP, TYPICAL
66 '0"
' 98 0. 24
0" K '- AC 10 TB E S
0' .0 NG 70 KI R PA
PROPOSED 2-STORY OFFICE BUILDING 3,703 S.F. (FOOTPRINT) 7,406 S.F. (GROSS)
0" '66
" -0 5'
" 6" -0 '6' 11
' 00 E . 24 RIV D
. .W O R.
D IL BU
NEW 6' W CONCRETE SIDEWALK, TYPICAL
' 99 NG . 23 KI R PA
PE A ' C 33 DS 4. N LA
FRONTAGE 7' .2 1 24
G IN
ASHMAN ST. DRIVE OPENING BUTTLES ST. MCDONALD ST. DRIVE OPENING INDIAN ST.
241.27 - 24.00 241.27 181.50 - 24.00 241.00
TOTAL FRONTAGE
916.54
& U 9' CT .0 TE 76 HI RC A L RA LL A W
7' G .6 IN 0 6 LD I BU
' PE 96 A 4. SC D N LA
' PE 00 A 5. SC D N A L
BUILDING + ARCHITECTURAL WALL 468.64/916.54 = 51.1% (ACTUAL) > 40% (MIN. ALLOWED) PARKING 379.21/916.54 = 41.4% (ACTUAL) < 50% (MAX. ALLOWED) LANDSCAPE 68.66/916.54 = 7.5% (ACTUAL) < 10% (MAX. ALLOWED)
1 C1.02
SCALE: 1" = 20' - 0" C COPYRIGHT 2017 WOLGAST DESIGN GROUP, LLC
Page 116
Backup material for agenda item: 17.
* Request from Fisher Sand and Gravel, Inc. to establish an Industrial Development District (8/28). DUFORD
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