Agenda - Houston ISD

THE HOUSTON INDEPENDENT SCHOOL DISTRICT

AGENDA

Board of Education Meeting

September 14, 2017

THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION

Agenda Index A. Superintendent’s Priority Items

G. Human Resources

B. Trustee Items

H. Business Operations

C. Closed Session (Closed to Public)

I. Finance

D. Academic Services

J. Other

E. School Offices

K. Policy

F. Student Support

L. Superintendent’s Information Items

MEMBERS OF THE BOARD OF EDUCATION

Wanda Adams, President Diana Dávila, First Vice President Jolanda Jones, Second Vice President Rhonda Skillern-Jones, Secretary Anne Sung, Assistant Secretary Anna Eastman Holly Maria Flynn Vilaseca José Leal Michael Lunceford

Richard A. Carranza, Superintendent of Schools

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BOARD OF EDUCATION AGENDA September 14, 2017

2:00 p.m. – BOARD SERVICES CONFERENCE ROOM  CALL TO ORDER  ADJOURNMENT TO EXECUTIVE/CLOSED SESSION PURSUANT TO SECTIONS

551.004, 551.071, 551.072, 551.074, AND 551.083, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE FOR THE PURPOSES LISTED UNDER ITEM C  RECESS 4:00 p.m. – HATTIE MAE WHITE EDUCATIONAL SUPPORT CENTER LOBBY  ACADEMIC SHOWCASE

5:00 p.m. – BOARD AUDITORIUM  REGULAR BOARD MEETING RECONVENES FOR OPEN SESSION AND POSSIBLE

ACTION ON MATTERS DISCUSSED IN CLOSED SESSION  MEDITATION AND PLEDGE OF ALLEGIANCE  RECOGNITIONS  SUPERINTENDENT’S UPDATE ON HURRICANE HARVEY’S IMPACT ON THE

DISTRICT, AND THE DISTRICT RESPONSE AND RESOURCES  IMPACT TO SCHOOLS  TEXAS EDUCATION AGENCY WAIVERS AND OTHER INFORMATION FROM TEXAS EDUCATION AGENCY REGARDING HURRICANE HARVEY’S IMPACT  HEARING OF CITIZENS  SPEAKERS TO AGENDA ITEMS

BUSINESS AGENDA  CONSIDERATION OF ITEMS DISCUSSED IN EXECUTIVE/CLOSED SESSION  CONSIDERATION AND APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

Table of Contents A.

SUPERINTENDENT'S PRIORITY ITEMS

A-1.

Approval Of Personal Services Performed By The Superintendent, Including Speaking Engagements, Panel Discussions, Workshops, Etc., In Accordance With Texas Education Code Section 11.201(E)

B.

TRUSTEE ITEMS

B-1.

Approval To Nominate Trustees To Receive A Stipend To Attend the 2018 Advocacy Institute

C.

CLOSED SESSION

C-1.

Personnel a. Deliberate the duties of the superintendent of schools, chief officers, assistant superintendents, principals, employees, chief audit executive, and board

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members; evaluations of the superintendent and chief audit executive, consideration of compensation, and contractual provisions. b. Consider and approve proposed appointments, reassignments, proposed terminations, terminations/suspensions, contract lengths, proposed nonrenewals, renewals, and resignations/retirements of personnel including teachers, assistant principals, principals, chief officers, assistant superintendents, and other administrators, and, if necessary, approve waiver and release and compromise agreements. c. Hear complaints against and deliberate the duties of public officers or employees and resolution of same. C-2.

Legal Matters a. Matters on which the district's attorney's duty to the district under the Code of Professional Responsibility clearly conflicts with the Texas Open Meetings Law b. Pending or contemplated litigation matters and status report c. Status update and possible action in the matter of Houston Federation of Teachers, Local 2415, et al. v. Houston Independent School District; in the U.S. District Court for the Southern District of Texas, Houston Division; Civil Action No. 4:14-CV-01189 d. Status update and possible action in the matter of Texas Public Information Act regarding cell phone records e. Status update and possible action in the matter of Martha Lockett v. Houston Independent School District; in the United States District Court for the Southern District of Texas, Houston Division; Civil Action No. 4:16-CV-01667 f. Discussion and possible action in the matter of La Feria Independent School District, et al. v. Mike Morath, Texas Commissioner of Education, Texas Education Agency, et al.; in the 261st District Court of Travis County, Texas; Cause No. D-1-GN-17-001385 g. Discussion and possible action in the Goldshire Developers matter h. Consideration and authority to settle the subrogation lien of Glen Nickleson against Andre Cunningham and USAA General Insurance for workers’ compensation benefits; USAA General Insurance Claim No. 29563007-7 i.

Consideration and authority to settle the subrogation lien of Javalon Henderson against AT&T services (Dennis Pruitt) and Sedgwick Insurance for workers’ compensation benefits; Sedgwick Insurance Claim No. 170100229402

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j.

Consideration and authority to settle the subrogation lien of Phyllis Graham against Phat Thanh Phan and Allstate Insurance for workers’ compensation benefits; Allstate Insurance Claim No. 044726717

k. Consideration and authority to settle the subrogation lien of Yvette Garza against Theodore Johnson and Progressive County Mutual Insurance for workers’ compensation benefits; Progressive County Mutual Insurance Claim No. 133906951 C-3.

Real Estate

D.

ACADEMIC SERVICES

D-1.

Approval Of Current And Anticipated Donations For Districtwide And SchoolSpecific Programs And Authorization To Negotiate, Execute, And Amend Necessary Contracts Associated With These Donations 

D-2.

Attachment For Approval Of Donations

Acceptance Of Grant Funds In Support Of Districtwide And School-Specific Programs And Authorization To Negotiate And Execute Contracts Required Under The Grants 

Attachment For Acceptance Of Grants



Detailed Budget For 21st CCLC Cycle 8 Year 5 Afterschool



Detailed Budget for 21st CCLC Cycle 8 Year 5 Sharpstown International



Detailed Budget For 21st CCLC Cycle 9 Year 2 Afterschool



Detailed Budget for TEXSHEP

D-3.

Approval Of Contract With TEA-Approved Professional Service Providers For Support Of Improvement Required, Former Improvement Required, Focus, And Priority Schools During The 2017–2018 School Year - Revised

D-4.

Approval Of The Proposed 2017–2018 Local Calendar For The Teacher Appraisal And Development System - Revised

D-5.

Approval Of The Proposed 2017–2018 Local Calendar For The School Leader Appraisal System - Revised

D-6.

Approval Of The Proposed 2017–2018 Local Calendar For The Central Office And Campus-Based Non-Teacher Appraisal System - New 

Addendum To Proposed 2017–2018 Calendar: Central Office And CampusBased Non-Teacher Appraisal System - New

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E.

SCHOOL OFFICES

E-1.

Approval Of Contract Renewal Between Westbury High School And Harris County Protective Services For Children And Adults For The Community Youth Services Program

F.

STUDENT SUPPORT

F-1.

Approval Of Waiver Request To The Texas Education Agency For Missed Instructional Days And Approval Of Changes To The 2017–2018 Academic Calendar - Revised 

Revised 2017–2018 Academic Calendar

G.

HUMAN RESOURCES

H.

BUSINESS OPERATIONS

H-1.

Approval To Waive Board Policy CW(LOCAL), Naming Facilities, And Rename The Food Services Support Facility The Hexser T. Holliday Food Services Support Center

H-2.

Authority To Negotiate, Execute, And Amend A Parking Lot Lease Agreement With The Texas Medical Center For Required Parking At The Michael DeBakey High School for Health Professions

H-3.

Approval To Establish A Budget And To Execute All Necessary Contracts For Improvements At Katherine Smith Elementary School

H-4.

Approval To Amend And Increase The Design Contract For The Michael DeBakey High School For Health Professions

H-5.

Approval To Amend And Increase The Design Contract For Renovations And Additions To Garden Oaks Montessori

H-6.

Approval To Amend And Increase The Design Contract For Renovations And Additions To Audrey Lawson Middle School

H-7.

Approval To Amend And Increase The Design Contract For The New Mickey Leland College Preparatory Academy For Young Men

H-8.

Approval To Amend And Increase The Design Contract For Margaret Wisdom High School

H-9.

Approval To Amend And Increase The Design Contract For Young Women’s College Preparatory Academy

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H-10.

Authority To Negotiate, Execute, And Amend Agreements With The City Of Houston For New SPARK Parks Or ReSPARK Improvements At Various Campuses

H-11.

Approval To Amend And Increase The Design Contract For James Madison High School

I.

FINANCE

I-1.

Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000 

Purchasing Requests

I-2.

Approval Of Resolution Adopting Tax Rate And Levying Ad Valorem Taxes For Tax Year 2017

I-3.

Report On Legislative Changes And Adoption Of Resolution Approving The Cash Management And Investment Policy And The Authorized List Of Brokers/Dealers 

Cash Management Resolution

I-4.

Authority To Negotiate And Execute An Interlocal Agreement With Texas Education Agency Region 3 To Purchase Goods And Services

J.

OTHER

K.

POLICY

L.

SUPERINTENDENT'S INFORMATION ITEMS

L-1.

Investment Report

TRUSTEE REPORTS AND COMMENTS Reports and comments from the board president and board members regarding meetings and conferences attended, schools visited, community and district activities, new initiatives, education programs, and continuing education. There will be no action concerning these items. REPORTS FROM THE SUPERINTENDENT Reports and comments by the superintendent of schools regarding meetings and conferences attended, schools visited, community and district activities, new initiatives, and education programs, on which there will be no action. The items may be discussed, but no final action will be taken on these items at this meeting. ADJOURN

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B.1

Office of the Board of Education Board of Education Meeting of September 14, 2017 Wanda Adams, President and District IX Trustee SUBJECT:

APPROVAL TO NOMINATE TRUSTEES TO RECEIVE A STIPEND TO ATTEND THE 2018 ADVOCACY INSTITUTE

The Texas Association of School Boards (TASB) offers a stipend for school-board members interested in attending the National School Boards Association (NSBA) annual Advocacy Institute in Washington, D.C. The stipend pays for conference registration. Stipend recipients must pay for their accommodations and transportation to Washington, D.C. School boards must nominate a trustee and an alternate for consideration. This agenda item seeks approval to nominate Rhonda Skillern-Jones and alternate Jolanda Jones to apply for and potentially receive the stipend. The Advocacy Institute is an opportunity to hear from educational and political leaders on issues affecting public education; to expand the trustees’ advocacy network with other school board members from across the nation and Texas; and to meet directly with members of Congress to advocate on behalf of the Houston Independent School District (HISD) and public education. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 6: Create a Positive District Culture and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves the nomination of Rhonda Skillern-Jones and alternate Jolanda Jones to receive a stipend to attend the 2018 Advocacy Institute, effective September 15, 2017. Page 1 of 1 Packet Pg. 8

D.1

Office of the Superintendent of Schools Board of Education Meeting of September 14, 2017 Office of Academic Services Grenita Lathan, Chief Academic Officer SUBJECT:

APPROVAL OF CURRENT AND ANTICIPATED DONATIONS FOR DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE, EXECUTE, AND AMEND NECESSARY CONTRACTS ASSOCIATED WITH THESE DONATIONS

In accordance with board policy, all donations in aggregate of $5,000 or more must be approved by the Houston Independent School District (HISD) Board of Education. The attachment reflects a summary of proposed donations. COST/FUNDING SOURCE(S):

Shown on the attached list.


None


This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports.


RECOMMENDED: That the Board of Education approves the proposed donations for districtwide and school-specific programs and authorizes the superintendent or a designee to negotiate, execute, and amend necessary contracts, effective September 15, 2017. Page 1 of 1 Packet Pg. 9

D.1.a

SUMMARY OF DONATIONS GREATER THAN $5,000 Donor

Receiving School/ Department

Reliant, an NRG Company Total Value of Donation

Donation Disbursement

Houston Independent School District (HISD) Fund

Cost Center

Functional Area

School Supplies

General Ledger

Internal Order

$24,000 (in-kind) Reliant, an NRG Company, donated a total of 4,000 school supply packets to HISD. The value of these packets is $24,000. The donated school supply packets were delivered to the HISD warehouse, where they will be separated and disbursed to school campuses. This donation is aligned to HISD Core Initiative 3: Rigorous Instructional Standards and Supports. This donation may only be used as specified by the donor.

Harvard Elementary School (ES) ParentTeacher Association (PTA) Total Value of Donation

Fund

Harvard ES Cost Center

Playground Updates for Campus Functional Area

General Ledger

Internal Order

$10,572.51 (In-Kind) The Harvard ES PTA has donated $10,572.51 for updates to the campus playground at Harvard ES. This in-kind donation is aligned to HISD Core Initiative 3: Rigorous Instructional Standards and Supports. This donation may only be used as specified by the donor.

EverFi Total Value of Donation

HISD Social and Emotional Learning (SEL) Department Fund

Cost Center

Functional Area

Online Access to Character Education and Alcohol Awareness Modules

General Ledger

Internal Order

$25,000 (In-Kind) EverFi has made an in-kind donation valued at $25,000 to the SEL Department to provide HISD schools with online access to character education and alcohol awareness modules. This in-kind donation is aligned to HISD Core Initiative 3: Rigorous Instructional Standards and Supports. This donation may only be used as specified by the donor.

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Packet Pg. 10

D.1.a



Noble Energy, Inc.


Black Middle School (MS)

Instructional Supplies and Materials

Total Value of Donation

Fund

Cost Center

Functional Area

General Ledger

Internal Order

$9,500.12

4990010002

1013042000

PS000000000000

63990000000

XXXXXXXXXXXX

Noble Energy, Inc., through its employee matching program, has donated $9,500.12 to Black MS to purchase instructional supplies and materials for students and teachers to use in the classroom. The donated funds are aligned to HISD Core Initiative 3: Rigorous Instructional Standards and Supports. These funds may only be used as specified.

Houston Astros / Astros Foundation Total Value of Donation

Fund

Strategic Partnerships Cost Center

Functional Area

Astros Game Tickets for New Teachers, Students, Staff, and Volunteers General Ledger

Internal Order

$888,514 (In-kind) The Houston Astros and the Astros Foundation have made an in-kind donation of baseball game tickets, valued at $888,514, to HISD’s Strategic Partnerships Department. The tickets will be provided to new teachers and staff, students, and volunteers. This in-kind donation is aligned to HISD Core Initiative 3: Rigorous Instructional Standards and Supports and Core Initiative 5: Culture of Trust through Action. The donated tickets may only be used as specified.

Mission Squash


HISD College Readiness Department and Hogg MS Fund

Cost Center

Functional Area

College Readiness Supports and Squash Training and Travel to Squash Tournaments for Students

General Ledger

Internal Order

$350,000 (In-Kind) Mission Squash has made an in-kind donation, valued at $350,000, to the HISD College Readiness Department and Hogg MS to provide the following: Five full-time staff to provide year-round after-school academic tutoring, high school and college scholarship placement support, summer programming, squash training, and travel opportunities to national tournaments for up to 100 students for one academic year. The inkind donation is aligned to HISD Core Initiative 3: Rigorous Instructional Standards and Supports. The donation may only be used as specified.

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Packet Pg. 11

D.1.a



Mark Twain Parent-Teacher Organization (PTO)

Mark Twain ES


Science


Fund

Cost Center

Functional Area

General Ledger

Internal Order

$20,000

4990010002

1012251000

PS111100000000

XXXXXXXXXXX

XXXXXXXXXXXX

The Mark Twain PTO donated $20,000 to Mark Twain ES to support the Science Outdoor Education Program, including the purchase of supplies and materials. This program allows students to have an opportunity for a better understanding and hands-on learning of earth science and agriculture. The donation is aligned to HISD Core Initiative 1: Effective Teacher in Every Classroom and Core Initiative 3: Rigorous Instructional Standards and Supports. The donation may only be used as specified.

Total Value of Donations: $1,327,586.63

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Packet Pg. 12

D.2


ACCEPTANCE OF GRANT FUNDS IN SUPPORT OF DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE AND EXECUTE CONTRACTS REQUIRED UNDER THE GRANTS

In accordance with board policy, all grant funds in aggregate of $5,000 or more must be approved by the Houston Independent School District (HISD) Board of Education. The attachment reflects a summary of grants awarded to HISD. COST/FUNDING SOURCE(S):

Shown on the attached list.


None




RECOMMENDED: That the Board of Education accepts the proposed grant funds for districtwide and school-specific programs and authorizes the superintendent of schools or designee to negotiate and execute contracts required under the grants, effective September 15, 2017. Page 1 of 1 Packet Pg. 13

D.2.a

SUMMARY OF GRANTS GREATER THAN $5,000 Grantor


Texas Education Agency (TEA) Literacy Achievement Academy Teacher Stipends

Elementary Curriculum Department

Grant Disbursement

Teacher Stipends/Various Schools

Total Value of Grant

Fund

Cost Center

Functional Area

General Ledger

Internal Order

$20,300

429XXXXXXXX

1060922000

PS1111RDG00000000

XXXXXXXXXXX

6XXXXXXX1354

The TEA has issued a payment of $20,300 to the Houston Independent School District (HISD) for eligible teachers who completed a Literacy Achievement Academy in mathematics or reading in the summer of 2017. Teachers who provide reading or math instruction to students in kindergarten or grades 1–3, completed the Literacy Achievement Academy, and submitted a signed verification form accepting the stipend were entitled to receive a $350 stipend from the state. There are 58 teachers who are eligible to receive the stipends. The list of approved stipends was provided to appropriate campus principals and business office personnel. The TEA requires the district to pay the stipends in a timely manner.

TEA Reading to Learn Academy Teacher Stipends




Fund

Cost Center

Functional Area

General Ledger

Internal Order

$11,900

4290000000

1060922000

XXXXXXXXXXX

XXXXXXXXXXX

600000001777

The TEA has issued a payment of $11,900 to HISD for eligible teachers who completed a Reading to Learn Academy in the summer of 2017. Teachers who provide reading instruction to students in grades 4 or 5, completed the Reading to Learn Academy, and submitted a signed verification form accepting the stipend were entitled to receive a $350 stipend from the state. There are 34 teachers who are eligible to receive the stipends. The list of approved stipends was provided to appropriate campus principals and business office personnel. The TEA requires the district to pay the stipends in a timely manner.

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Packet Pg. 14

D.2.a



TEA Mathematics Achievement Academy Teacher Stipends


Grant Disbursement



Fund

Cost Center

Functional Area

General Ledger

Internal Order

$10,500

429XXXXXXXX

1060922000

XXXXXXXXXXX

XXXXXXXXXXX

600000001355

The TEA has issued a payment of $10,500 to HISD for eligible teachers who completed a Mathematics Achievement Academy during the summer of 2017. Teachers who provide math instruction to students in grades 1–3, completed the Mathematics Achievement Academy, and submitted a signed verification form accepting the stipend were entitled to receive a $350 stipend from the state. There are 30 teachers who are eligible to receive the stipends. The list of approved stipends was provided to appropriate campus principals and business office personnel. The TEA requires the district to pay the stipends in a timely manner

TEA Total Value of Grant

After-School Department Fund

Cost Center

Functional Area

$1,746,000

21st Century Community Learning Centers (CCLC), Cycle 9, Year 2 General Ledger

Internal Order See attached detailed budget

The purpose of the 21st CCLC grant is to create community learning centers that provide academic enrichment opportunities for children— particularly students who attend high-need, high-poverty, low-performing schools—to meet state and local student standards in core academic subjects. A community learning center assists students outside of school hours to complement the student’s regular academic program. The 21st CCLC funds will create and expand out-of-school-time (OST) programs at 10 HISD campuses that offer extended learning opportunities for children and their families. This is the second year of the three-year grant. The 10 campuses included are Bastian Elementary School (ES), Coldwell ES, Forest Brook Middle School (MS), Mading ES, Marshall ES, McGowan ES, North Forest High School (HS), Stevens ES, Thompson ES, and Young ES. These grant funds can only be used as specified by the grant. The grant period is August 1, 2017 – July 31, 2018.

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Packet Pg. 15

D.2.a



Sara and Bill Morgan via Greater Houston Community Foundation

Grant Disbursement

Scarborough HS

Theater


Fund

Cost Center

Functional Area

General Ledger

Internal Order

$12,000

4990010002

1014024000

PS11110000000000

XXXXXXXXXXX

XXXXXXXXXXXX

Sara and Bill Morgan donated $12,000 to Scarborough HS through the Greater Houston Community Foundation Partnership. These funds are to be used by the Theater Department to purchase sound/audio equipment, stage sets, tools, costumes, and make-up. This donation supports HISD Core Initiative 3: Rigorous Instructional Standards and Supports. These funds may only be used as specified.

TEA

Special Education Department

Individuals with Disabilities Education ActPart B (IDEA-B) High-Cost Risk Pool


Fund

Cost Center

Functional Area

General Ledger

Internal Order

$1,482,543

2260000000

XXXXXXXXXX

XXXXXXXXXXX

6299000000

5XXXXXXXXXXX

The IDEA-B High-Cost Risk Pool is a federal grant used to support special-education students (ages 3–21), specifically to help local education agencies (LEA) in meeting the costs of providing special-education and related services to eligible students with disabilities. The time period for this grant is July 7, 2017–August 31, 2017. These funds can only be used as specified by the grant and cannot be used for any other purposes.

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Packet Pg. 16

D.2.a



Greater Houston Community Foundation

Austin HS

Grant Disbursement

Hess Learn, Engage, Advance, Persevere (LEAP) 2.0 Program


Fund

Cost Center

Functional Area

General Ledger

Internal Order

$62,000

4990010001

1014001000

XXXXXXXXXXX

XXXXXXXXXXX

XXXXXXXXXXXX

The Greater Houston Community Foundation has awarded a grant to Austin HS of $62,000 to support the Hess LEAP 2.0 Program. This program is a drop-out prevention program that aims to increase the positive factors in youths’ lives and instill a commitment to learning during the high-school years, equipping students with the tools to transition, persevere through graduation, and aspire for success in advanced vocational training or higher education and careers. The funds from this grant will pay for a full-time equivalent (FTE) College Success Advisor position as a part of the Mini-Academy program at Austin HS during the 2017–2018 school year. These funds may only be used as specified.

Texas Department of Agriculture

Nutrition Services

Expanding the 3E’s (X3E)


Fund

Cost Center

Functional Area

General Ledger

Internal Order

$11,164

XXXXXXXXXXX

XXXXXXXXXXX

XXXXXXXXXXX

XXXXXXXXXXX

XXXXXXXXXXXX

The Texas Department of Agriculture has awarded HISD’s Nutrition Services a grant of $11,164 to support the Expanding the 3E’s program. The purpose of this grant is to help nutrition education programs increase awareness of the importance of good nutrition to children and to encourage children’s health and well-being through education, exercise, and healthy eating. The HISD project will establish a farm-to-plate program that provides locally sourced foods, school garden produce, and a “Harvest of the Month” feature. Students at seven HISD campuses will participate in sampling events throughout the school year. These schools are: Cook ES, McGowen ES, Key MS, Forest Brook MS, Kashmere HS, Northside HS, and Baylor College of Medicine Academy at Ryan. These funds will be used to purchase food and supplies for sampling events and educational/promotional materials for the students at the participating schools. The funding period for this grant is August 1, 2017–August 31, 2018. These funds may only be used as specified in the grant.

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Packet Pg. 17

D.2.a



TEA and Harris Department of Education Total Value of Grant

Fund

Grant Disbursement

After-School Programs Department and Sharpstown International School Cost Center

Functional Area

21st CCLC, Cycle 8, Year 5

General Ledger

$207,696


The purpose of this 21st CCLC grant is to provide opportunities to establish or expand activities at Sharpstown International School that (1) provide opportunities for academic enrichment; (2) offer students a broad array of additional services, programs, and activities, such as youth development activities; drug and violence prevention programs; counseling programs; art, music, and recreation programs; technology education programs; and character education programs designed to reinforce and complement the regular academic program of participating students; and (3) offer families of students served by community learning centers opportunities for literacy and related educational development. The grant period is August 1, 2017 – July 31, 2018. These funds may only be used as specified.

TEA Total Value of Grant

After-School Department Fund

Cost Center

Functional Area

$2,199,544

21st CCLC, Cycle 8, Year 5 General Ledger


The purpose of the 21st CCLC grant is to create community learning centers that provide academic enrichment opportunities for children— particularly students who attend high-need, high-poverty, low-performing schools—to meet state and local student standards in core academic subjects. A community learning center assists students outside of school hours to complement the student’s regular academic program. The 21st CCLC funds will create and expand OST programs at 10 HISD campuses that offer extended learning opportunities for children and their families. This is the final year of the five-year grant. The 10 campuses included are Burnet ES, Clifton MS, Dogan ES, Lewis ES, McNamara ES, Reynolds ES, Sugar Grove MS, Tijerina ES, Waltrip HS, and Elmore ES. The grant period is August 1, 2017 – July 31, 2018. The grant funds can only be used as specified by the grant. The grant cannot be used for any other purpose.

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Packet Pg. 18

D.2.a



National Wildlife Federation (NWF) Monarch Heroes Program via HISD Foundation

Grant Disbursement

Various Schools

Science


Fund

Cost Center

Functional Area

General Ledger

Internal Order

$25,000

4990010001

XXXXXXXXX

PS11110000000000

XXXXXXXXXX

XXXXXXXXXXXX

The Monarch Heroes Program is a two-year, project-based learning program that engages and empowers students and community members to create critical milkweed and nectar habitats and to contribute, through Citizen Science, to ongoing research on the monarch butterfly. This year, the NWF has awarded $25,000 to assist grantee schools complete the requirements of their participation in the program. For the 2017– 2018 school year, the NWF has accepted 10 new HISD schools into the program and will launch Year 2 activities with the 9 schools who started the program in the fall of 2016. The funds will be sent in two installments. The first installment of $15,000 is for all Year 1 schools and arrived in August. Each school will receive $1,500. The following 10 schools were awarded funds to help them build their monarch gardens: Harvard ES, Helms ES, J. R. Harris ES, Longfellow ES, Sutton ES, Attucks MS, Billy Reagan K–8, Hamilton MS, Welch MS, and Milby HS. The second installment of $10,000 for Year 2 schools will come in September. Each Year 2 school will receive $1,000. The following are Year 2 schools: Durkee ES, Eliot ES, McGowen ES, Mitchell ES, Oates ES, Fondren MS, Lanier MS, Ortiz MS, and Tanglewood MS. The grant funds will be used for supplies and materials and cannot be used for any other purpose. Region 10 Education Service Center


Fund

Homeless Education Department

Cost Center

Functional Area

$224,996

McKinney-Vento/Texas Support for Homeless Education Program (TEXSHEP)

General Ledger


The purpose of this grant is to provide services, supplies, and support to students who are classified as homeless or unaccompanied youth under the McKinney-Vento statute. McKinney-Vento specifies and protects the rights of children and youth in homeless situations. This grant will pay for salaries for three staff members, including an outreach worker—team lead, two outreach workers, supplies, materials, in-district travel and conference workshop travel for the outreach workers, and contracted services for parent activities. The time period for this grant is September 1, 2017 – August 31, 2018. These grant funds may only be used as specified in the grant, and cannot be used for any other purpose.

Total Value of Grants: $6,013,643 Page 6 of 6

Packet Pg. 19

D.2.b

Detailed Budget Texas Education Agency and Harris County Department of Education Grant to Texas 21st Century Community Learning Centers (21st CCLC), Cycle 8, Year 5 The 21st CCLC campuses include:    



Grantor

Texas Education Agency Texas Education Agency Texas Education Agency Texas Education Agency

   

Burnet Elementary School (ES) Clifton Middle School (MS) Dogan ES Lewis ES McNamara ES



Reynolds ES Sugar Grove MS Tijerina ES Waltrip High School Elmore ES

Budget String

Budget String Object Description

Fund

Cost Center

Functional Area

Payroll

2650000000

XXXXXXXXXX

PS3699XXXXXXXXXX

6100XXXXXXX 5XXXXXXXXXXX $1,453,014

Professional and Contracted Services

2650000000

XXXXXXXXXX

PS3699XXXXXXXXXX

6100XXXXXXX 5XXXXXXXXXXX

$602,475

General Supplies

2650000000

XXXXXXXXXX

PS3699XXXXXXXXXX


$42,755

Other Operating Costs

2650000000

XXXXXXXXXX

PS3699XXXXXXXXXX


$101,300

Amount GL

Internal Order

Total Direct Costs $2,089,567 Total Indirect Costs

$109,977

Total Costs $2,199,544

Packet Pg. 20

D.2.c

Detailed Budget Texas Education Agency and Harris County Department of Education Grant to st Texas 21 Century Community Learning Centers (21st CCLC), Cycle 8, Year 5 The 21st CCLC campus includes: Sharpstown International School

Grantor Texas Education Agency and Harris County Department of Education Texas Education Agency and Harris County Department of Education Texas Education Agency and Harris County Department of Education Texas Education Agency and Harris County Department of Education

Budget String


Fund

Cost Center

Functional Area

GL

Internal Order

Payroll

2650010000

1013081000

PS36990000000000

XXXXXXXXXX

XXXXXXXXXXXX

$102,850


2650010000

1013081000

PS36990000000000

XXXXXXXXXX

XXXXXXXXXXXX

$75,300

General Supplies

2650010000

1013081000

PS36990000000000

XXXXXXXXXX

XXXXXXXXXXXX

$6,196


2650010000

1013081000

PS36990000000000

XXXXXXXXXX

XXXXXXXXXXXX

$23,350

Total Costs

$207,696

Amount

Packet Pg. 21

D.2.d

Detailed Budget Texas Education Agency Grant to st Texas 21 Century Community Learning Centers (21st CCLC), Cycle 9, Year 2 The 10 21st CCLC campuses include: Bastian Elementary School (ES) Codwell ES Forest Brook Middle School North Forest High School

Grantor

Texas Education Agency Texas Education Agency Texas Education Agency Texas Education Agency

Mading ES Marshall ES McGowen ES

Stevens ES Thompson ES Young ES

Budget String


Fund

Cost Center

Functional Area

Payroll

26500000000

XXXXXXXXXX

PS3699XXXXXXXXXX

XXXXXXXXXXX XXXXXXXXXXXX $1,270,788


26500000000

XXXXXXXXXX

PS3699XXXXXXXXXX

XXXXXXXXXXX XXXXXXXXXXXX

$366,263

General Supplies

26500000000

XXXXXXXXXX

PS3699XXXXXXXXXX


$28,153


26500000000

XXXXXXXXXX

PS3699XXXXXXXXXX


$64,580

26500000000

XXXXXXXXXX

PS3699XXXXXXXXXX


$16,216

Capital Outlay Total Direct Costs Indirect Cost

Amount GL

Internal Order

$1,746,000 $0 Total Costs $1,746,000

Packet Pg. 22

D.2.e

Detailed Budget Texas Support for Homeless Education Program (TEXSHEP) Grant Homeless Education Department

Grantor

Region 10 ESC

Region 10 ESC Region 10 ESC Region 10 ESC Region 10 ESC


Fund

Cost Center

Functional Area

GL

Internal Order

Payroll

2060000000

1060847000

PS1111XXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXXXX

$202,960

Professional and Contracted Service

2060000000

1060847000

PS1111XXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXXXX

$2,500

Supplies and Materials

2060000000

1060847000

PS1111XXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXXXX

$2,460

Other Operating Cost

2060000000

1060847000

PS1111XXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXXXX

$12,000

Capital Outlay

2060000000

1060847000

PS1111XXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXXXX

$0

Budget String Amount

Total Direct Costs

Indirect Costs

Total Costs

$219,920

$5,076

$224,996

Packet Pg. 23

D.3


APPROVAL OF CONTRACT WITH TEA-APPROVED PROFESSIONAL SERVICE PROVIDERS FOR SUPPORT OF IMPROVEMENT REQUIRED, FORMER IMPROVEMENT REQUIRED, FOCUS, AND PRIORITY SCHOOLS DURING THE 2017–2018 SCHOOL YEAR

The purpose of this agenda item is to request approval from the Houston Independent School District (HISD) Board of Education to contract with seven Texas Education Agency (TEA)-approved professional service providers (PSPs) for service to all HISD campuses designated Improvement Required (IR), former IR, Focus, and/or Priority for the 2017–2018 school year as required by the TEA. PSPs are former principals, superintendents, and district administrators who provide technical assistance to campuses with required interventions in the Texas Accountability Intervention System (TAIS). Each PSP is approved and vetted by the TEA before being allowed into the PSP network for districts. The PSP serves as a member of the campus intervention team that is assigned to campuses with low performance in the state accountability system as stipulated in Texas Education Code (TEC) §39.106(a) and/or supports Focus and Priority schools identified under the U.S. Department of Education flexibility waiver. The PSP provides assistance and oversight in building the capacity of campus and district leaders, teachers, and staff to understand the TAIS continuous improvement process and to identify and address gaps in the critical success factors. For this school year, the TEA has changed the requirements surrounding PSP service. The hourly rate for PSPs has increased to $85 an hour and a minimum number of support hours have been established and outlined by each campus’s accountability designation. The proposed PSP contracts for this year reflect these changes. COST/FUNDING SOURCE(S):

The total cost for this contract will not exceed $175,000200,000 and will be paid by district funds.

Fund Source

Fund

Cost Center

Functional Area

General Ledger

Internal Order/ Work Breakdown Structure

Amount

General Funds

1060800000 XXXXXXXXXX

XXXXXXXXXX

PS11300000000000

6299000000

400000000304

$175,000 200,000


None


This agenda item supports HISD Goal 2: Improve Human Capital and is aligned to Core Page 1 of 2 Packet Pg. 24

D.3

Initiative 3: Rigorous Instructional Standards and Supports. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves contracts with seven TEAapproved professional service providers for support of IR, former IR, Focus, and Priority schools during the 2017–2018 school year, as required by the TEA, effective September 15, 2017. Page 2 of 2 Packet Pg. 25

D.4


APPROVAL OF THE PROPOSED 2017–2018 LOCAL CALENDAR FOR THE TEACHER APPRAISAL AND DEVELOPMENT SYSTEM

Teachers in the Houston Independent School District (HISD) shall participate in the teacher appraisal and development process on an annual basis and follow the local calendar adopted annually by the Board of Education. The calendar which was approved by the board June 8, 2017, has been updated as follows, and the board’s approval of these changes is requested. Deadlines** Activities October 2, 2017 Formal appraisal period begins September 29, 2017  Teacher Individual Professional Development Plan (IPDP) submitted to appraiser for review  Student Performance Measures submitted to teacher October 6, 2017 Student Performance Measures acknowledged by teacher TBA 2016–2017 Closeout  Results Worksheets completed with rating by appraiser (The Performance Level Worksheet is created when the appraiser clicks Submit and Rate on the Results Worksheet.)  Performance Level Worksheets completed by appraiser in online tool October 20, 2017 All* Student Performance Goals Worksheets and AppraiserApproved Assessments/Rubrics completed and approved through online tool (*except Semester B) November 3, 2017 Teacher IPDP acknowledged by appraiser November 10, 2017 Goal-Setting Conferences completed December 15, 2017 Fall Staff Review sessions completed December 22, 2017 Semester A courses only: Results Worksheets from preapproved and appraiser-approved assessments due to appraisers through online tool January 19, 2018 Semester B courses only: Student Performance Goals Worksheets and Appraiser-Approved Assessments/Rubrics completed and approved through online tool January 26, 2018 Final date for Progress Conferences February 2, 2018 Late hire date February 9, 2018 Final day to submit requests for Progress Conference Second Appraisal to School Support Officer (SSO) February 23, 2018 Spring check-ins (as needed) completed April 13, 2018 All Observations and Walkthroughs completed

Page 1 of 2 Packet Pg. 26

D.4

April 20, 2018 April 27, 2018 May 11, 2018 May 25, 2018 June 1, 2018 June 8, 2018

Final end-of-year ratings determined and submitted to teacher in online tool. (Teachers have five days to review end-of-year ratings prior to their End-Of-Year [EOY] Conference.) EOY Conferences completed in online tool Final day to submit requests for EOY Conference Second Appraisal to SSO Second Appraisals/additional EOY Conferences completed Formal appraisal and informal coaching development periods end All Appraiser-Approved Results Worksheets completed with appraisers’ acknowledgement in online tool

**Note: Fall semester deadlines are subject to extension for campuses which start school later than September 11, 2017, due to damage caused by Hurricane Harvey. A summary of stakeholder involvement for the teacher appraisal activities is as follows: Date June 1, 2017

Stakeholder Involvement Instructional Consultation

June 6, 2017

Administrative Consultation

Between May 10 and All Teachers June 1, 2017

Activities Shared Teacher Appraisal calendar for input Shared Teacher Appraisal calendar for input Teacher Appraisal Development system survey sent out regarding appraisal calendar

COST/FUNDING SOURCE(S):

None


None



THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves the revised 2017–2018 local calendar for the Teacher Appraisal and Development System, effective September 15, 2017. Page 2 of 2 Packet Pg. 27

D.5


APPROVAL OF THE PROPOSED 2017–2018 LOCAL CALENDAR FOR THE SCHOOL LEADER APPRAISAL SYSTEM

School leaders in the Houston Independent School District (HISD) shall participate in the school leader appraisal process on an annual basis and follow the local calendar adopted annually by the Board of Education. The calendar which was approved by the board June 8, 2017, has been updated as follows, and the board’s approval of these changes is requested. Deadlines* August 7, 2017 October 13, 2017 November 10, 2017 January 26, 2018 May 25, 2018 June 29, 2018

Activities Campus observations begin. Appraisal training/updates for school leaders completed. Goal-setting conferences are completed. Optional progress conferences are completed. Campus observations are completed. End-of-year conferences are completed.

are

A summary of stakeholder involvement for the school leader appraisal activities is as follows: Date October 13, 2016 June 1, 2017 June 6, 2017

Stakeholder Involvement Ad-Hoc Principals Instructional Consultation Administrative Consultation

Activities Shared School Leader Appraisal calendar for input Shared School Leader Appraisal calendar for input Shared School Leader Appraisal calendar for input

*Note: Fall semester deadlines are subject to extension for campuses which start school later than September 11, 2017, due to damage caused by Hurricane Harvey. COST/FUNDING SOURCE(S):

None


None


This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned


D.5

to Core Initiative 2: Effective Principal in Every School. THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves the revised 2017–2018 local calendar for the School Leader Appraisal System, effective September 15, 2017. Page 2 of 2 Packet Pg. 29

D.6


APPROVAL OF THE PROPOSED 2017–2018 LOCAL CALENDAR FOR THE CENTRAL OFFICE AND CAMPUS-BASED NON-TEACHER APPRAISAL SYSTEM

Central office and campus-based non-teachers in the Houston Independent School District (HISD) shall participate in the non-teacher appraisal process on an annual basis and follow the local calendar adopted annually by the Board of Education. The addendum which was approved by the board June 8, 2017, has been updated, and the board’s approval of these changes is requested. Appraisal Training: All appraisers of non-teacher employees and all non-teacher employees shall participate in initial appraisal training and in an annual update appraisal training if available thereafter. Goal-Setting Conferences: Goal-Setting Conferences shall be completed according to the central office or campusbased non-teacher’s duty schedule. See addendum. Progress Conferences: Progress Conferences are optional, and if held, shall be conducted according to the central office or campus-based non-teacher’s duty schedule. See addendum. End-of-Year Conferences: End-of-Year Conferences shall be conducted according to the central office or campusbased non-teacher’s duty schedule. See addendum. Late Hires and Protected Leaves: Central office and campus-based non-teachers hired within one week before or after the Goal-Setting Conference date in their duty schedule (late hires) and returning central office and campus-based non-teachers who take a protected leave as defined by DECA(REGULATION) and DECB(LEGAL) shall:  

Receive appraisal training and complete an Individual Professional Development Plan within 15 working days from the start or return-to- duty date; Participate in a Goal-Setting Conference within 25 working days from the start or return-to-duty date.


D.6

Date Between January 5, 2016, and May 31, 2016, 14 different focus group meetings were held April 1, 2017

Stakeholder Involvement Police Department, Facilities, Curriculum, Finance, Office of Student Support, North Area School Office, Information Technology, and OneSource Workshop List of employees were randomly selected (1,311) to complete an online survey

June 1, 2017

Instructional Consultation

June 6, 2017

Administrative Consultation

Activities Central Office and Campus-Based NonTeacher Appraisal calendar for input

Online survey was given to randomly selected employees regarding the Non-Teacher Appraisal System Shared Non-Teacher Appraisal calendar for input Shared Non-Teacher Appraisal calendar for input


None


None


This agenda item supports HISD Goal 2: Improve Human Capital and HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves the revised 2017–2018 local calendar for the Central Office and Campus-Based Non-Teacher Appraisal System, as shown in the addendum, effective September 15, 2017. Page 2 of 2 Packet Pg. 31

D.6.a

ADDENDUM TO PROPOSED 2017–2018 CALENDAR: CENTRAL OFFICE AND CAMPUS-BASED NON-TEACHER APPRAISAL SYSTEM Goal-Setting Conferences Duty Schedule

Goal-Setting Conference Completion Date*

12-month employees

October 31, 2017

All other duty schedules: November 3, 2017  9-, 10-, 10.5-, 11-, 11.5-month  Teacher Development Specialists (TDS), police, custodians Progress Conferences (Optional) Duty Schedule

Progress Conference Completion Date

9-month employees

December 1, 2017 – February 16, 2018

10-, 10.5-month employees

December 1, 2017 – February 28, 2018

11-month TDS, alternative police, custodians 11-, 11.5-, and 12-month employees December 1, 2017 – April 20, 2018

End-of-Year Conferences Duty Schedule

Deadline Annual Appraisal Submitted to Employee for Review

End-of-Year Conference Completion Date

9-month employees

April 6, 2018

April 13, 2018

10- and 10.5-month employees

May 18, 2018

May 25, 2018

June 15, 2018

June 22, 2018

11-month TDS, alternative police, custodians 11-, 11.5-, 12-month

*Note: Fall semester deadlines are subject to extension for campuses which start school later than September 11, 2017, due to damage caused by Hurricane Harvey.

Packet Pg. 32

E.1

Office of the Superintendent of Schools Board of Education Meeting of September 14, 2017 Office of School Offices Grenita Lathan, Chief Academic Officer SUBJECT:

APPROVAL OF CONTRACT RENEWAL BETWEEN WESTBURY HIGH SCHOOL AND HARRIS COUNTY PROTECTIVE SERVICES FOR CHILDREN AND ADULTS FOR THE COMMUNITY YOUTH SERVICES PROGRAM

This agenda item seeks Board of Education approval to renew a contract with Harris County Protective Services For Children And Adults (HCPSCA) for continuation of the Community Youth Services (CYS) program. CYS is intended to improve the lives of youth and their families through advocacy, education, and personal empowerment. One youth services specialist will be provided to Westbury High School. This specialist will provide crisis counseling and consultation to students and families; respond to appropriate referrals from the Texas Department of Family and Protective Services; assist families in voluntary facility placements outside of the home; provide resources information to district personnel concerning services for students and families; provide referrals to appropriate county services; serve as a liaison among HCPSCA, the Harris County Juvenile Probation Department, and the district; attend CYS unit, division, or agency meetings deemed necessary by HCPSCA and/or the district; attend training functions, orientation, or other meetings that are deemed necessary by HCPSC and/or the district; provide additional counseling and social services deemed necessary for the best interest of the family by HCPSCA and/or the district; and keep, manage, and organize all reports, information, records, and other written materials necessary for the program. COST/FUNDING SOURCE(S):

Fund Source

General School Funds

The total cost for this program is not expected to exceed $39,909.96, to be funded by General School Funds.

Fund

Cost Center

Functional Area

General Ledger


Amount

1991010001

6299000000

1014017000

PS31110000000000

N/A

$39,909.96


None


This agenda item supports HISD Goal Provide a Safe Environment and Goal Improve Public Support and Confidence Schools, and is aligned to Core Initiative Culture of Trust through Action.

3: 5: in 5:


E.1


RECOMMENDED: That the Board of Education approves the renewal of a contract between Westbury High School and Harris County Protective Services for Children and Adults for the Community Youth Services program, effective September 15, 2017. Page 2 of 2 Packet Pg. 34

F.1

Office of the Superintendent of Schools Board of Education Meeting of September 14, 2017 Office of Student Support Mark Smith, Chief Student Support Officer SUBJECT:

APPROVAL OF WAIVER REQUEST TO THE TEXAS EDUCATION AGENCY FOR MISSED INSTRUCTIONAL DAYS AND APPROVAL OF CHANGES TO THE 2017–2018 ACADEMIC CALENDAR

Approval is requested from the Houston Independent School District (HISD) Board of Education to submit a waiver request to the Texas Education Agency (TEA) for nine missed instructional days, August 28, 2017, through September 8, 2017, due to flooding conditions in the greater Houston area. In a press release dated September 1, 2017, TEA Commissioner of Education Mike Morath stated that missed instructional day waivers will be granted for school systems that fall within Texas Governor Greg Abbott’s state of disaster declaration. All HISD schools fall within counties listed in the governor’s state of disaster declaration. The commissioner further stated, “As a result of this waiver, school systems in disaster counties that have missed school days due to the hurricane will not have to make up those days on the school calendar.” To recover some of the instructional time lost during the nine days students were not in school, the administration recommends eliminating the five early-dismissal days included in the previously approved 2017–2018 Academic Calendar. It is important to note that TEA had already granted to HISD a waiver of 180 minutes for each of the five early dismissal days, so while reallocating those 900 minutes from waivers to instruction is beneficial to teaching and learning, it does not impact the district’s calendar as it pertains to meeting the required 75,600 instructional minutes. In addition to the nine waived days (3,780 minutes), schools with a start date later than September 12, 2017, will need to lengthen each remaining instructional day of the first semester in order to achieve the minimum 75,600 minutes of instruction required by TEA. Specifically, for schools starting September 13–18, 2017, a total of 1,575 additional minutes of instruction are needed. The board is asked to approve the accrual of these minutes during the first semester because that is when instructional time was lost. To do so, it is necessary to add 25 minutes to each instructional day in the first semester. It is further recommended that employees at these campuses lengthen their work day, with compensation, by 30 minutes for each instructional day in the first semester. For schools starting September 19–25, 2017, a total 3,245 additional minutes of instruction are needed. The board is asked to approve the accrual of these minutes during the first semester because that is when instructional time was lost. To do so, it is


F.1

necessary to add 55 minutes to each instructional day in the first semester. It is further recommended that employees at these campuses lengthen their work day, with compensation, by 60 minutes for each instructional day in the first semester. The table below reflects the additional instructional minutes required, based on a school’s start date. Table 1. 2017–2018 Academic Calendar Adjustments School Start Date 9/11/17 to

Minimum Required Minutes 75,600

Waiver Minutes 3,780

Minutes in 2nd Semester 42,680

Minutes in Delayed 1st Semester 29,140

Lengthened School Day

Total Minutes

(1st semester only)

(Surplus)

0

76,380 (780)

75,940

9/12/17 9/13/17 to 9/18/17 9/19/17 to 9/25/17

(340)

75,600

3,780

42,680

29,140

25 mins/day

75,755 (155)

75,600

3,780

42,680

29,140

55 mins/day

75,665 (65)

The proposed amended calendar is attached. COST/FUNDING SOURCE(S):

NoneThe total cost for this program is not expected to exceed $2,000,000.

Fund Source

Fund

Cost Center

Functional Area

General Ledger


Amount

General Funds

1992100000

10XXXXX000

PSXXXXXXXXXXXXXX

6119040000

N/A

$2,000,000


NoneThrough December 21, 2017, for employees whose work location is at a school where the first day of school for students was after September 12, 2017, work days will be lengthened by five minutes beyond the time added for students. Teachers will be paid extra-duty pay and non-exempt employees will be paid overtime. Employees unable to accommodate the extended work schedule should confer with their immediate supervisor to make necessary arrangements.


This agenda item is ministerial for compliance purposes.This agenda item supports HISD


F.1

Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 5: Culture of Trust through Action. THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves the submission of a waiver request to the Texas Education Agency for missed instructional days, and approves changes to the 2017–2018 Academic Calendar, and approves compensation in accordance with board policy and state and federal law, effective September 15, 2017. Page 3 of 3 Packet Pg. 37

F.1.a *Revised 9/15/2017

HISD 2017‐2018 Academic Calendar Houston Independent School District JULY 2017 S

M

T

W

AUGUST 2017

T

F

S

S

M

1

SEPTEMBER 2017

T

W

T

F

S

1

2

3

4

5

S

M

T

W

T

F

S

1

2

2

3

4

5

6

7

8

6

7

8

9

10

11

12

3

4

5

6

7

8

9

9

10

11

12

13

14

15

13

14

15

16

17

18

19

10

11

12

13

14

15

16

16

17

18

19

20

21

22

20

21

22

23

24

25

26

17

18

19

20

21

22

23

23 30

24 31

25

26

27

28

29

27

28

29

30

31

24

25

26

27

28

29

30

S

M

T

W

T

F

S

S

M

S

M

1

2

3

4

5

6

7

OCTOBER 2017

NOVEMBER 2017 T

DECEMBER 2017

W

T

F

S

1

2

3

4

T

W

T

F

S

1

2

8

9

10

11

12

13

14

5

6

7

8

9

10

11

3

4

5

6

7

8

9

15

16

17

18

19

20

21

12

13

14

15

16

17

18

10

11

12

13

14

15

16

22

23

24

25

26

27

28

19

20

21

22

23

24

25

17

18

19

20

21

22

23

29

30

31

26

27

28

29

30

24

25

26

27

28

29

30

31

JANUARY 2018 S

FEBRUARY 2018

M

T

W

T

F

S

1

2

3

4

5

6

S

M

T

W

MARCH 2018

T

F

S

1

2

3

S

M

T

W

T

F

S

1

2

3

7

8

9

10

11

12

13

4

5

6

7

8

9

10

4

5

6

7

8

9

10

14

15

16

17

18

19

20

11

12

13

14

15

16

17

11

12

13

14

15

16

17

21

22

23

24

25

26

27

18

19

20

21

22

23

24

18

19

20

21

22

23

24

28

29

30

31

25

26

27

28

25

26

27

28

29

30

31

S

M

T

W

T

F

S

S

M

S

M

1

2

3

4

5

6

7

APRIL 2018

MAY 2018

JUNE 2018

T

W

T

F

S

1

2

3

4

5

T

W

T

F

S

1

2

8

9

10

11

12

13

14

6

7

8

9

10

11

12

3

4

5

6

7

8

9

15

16

17

18

19

20

21

13

14

15

16

17

18

19

10

11

12

13

14

15

16

22

23

24

25

26

27

28

20

21

22

23

24

25

26

17

18

19

20

21

22

23

29

30

27

28

29

30

31

24

25

26

27

28

29

30

Key

Holidays September 4, 2017 September 22, 2017 November 20‐24, 2017 December 25, 2017 ‐ January 5, 2018 January 15, 2018 March 12‐16, 2018 March 30, 2018 May 28, 2018 Grading Periods 6 Cycles Teachers report to work First day of school Aug 28 ‐ Oct 6 Last day of first semester Oct 9 ‐ Nov 10 First day of second semester Nov 13 ‐ Dec 21 Last day of school for students Jan 8 ‐ Feb 16 Last day for teachers Feb 19 ‐ Apr 6 Apr 9 ‐ June 1

Holidays Teacher Preparation Days (no students) Teacher Service Days (no students)

Significant Dates August 14, 2017 August 28, 2017 December 21, 2017 January 8, 2018 June 1, 2018 June 4, 2018

Labor Day Fall Holiday Thanksgiving Winter Break Martin Luther King, Jr. Day Spring Break Spring Holiday Memorial Day

28 days 25 days 24 days 29 days 29 days 39 days

Report Card Dates October 13, 2017 November 17, 2017 January 12, 2018 February 23, 2018 April 13, 2018 June 1, 2018

Prekindergarten Grading Periods 4 Cycles 3 Cycles Report Card Dates Aug 28 ‐ Oct 27 43 days November 3, 2017 Aug 28 ‐ Nov 10 53 days November 17, 2017 Oct 30 ‐ Dec 21 34 days January 12, 2018 55 days February 23, 2018 Jan 9 ‐ Mar 9 44 days March 23, 2018 Nov 13 ‐ Feb 16 Feb 19 ‐ June 1 68 days June 1, 2018 Mar 19 ‐ June 1 53 days June 1, 2018 *Revised to reflect elimination of five early dismissal days to recapture lost instructional time due to Hurricane Harvey.

Packet Pg. 38

H.1

Office of the Superintendent of Schools Board of Education Meeting of September 14, 2017 Office of Business Operations Brian Busby, Chief Operating Officer SUBJECT:

APPROVAL TO WAIVE BOARD POLICY CW(LOCAL), NAMING FACILITIES, AND RENAME THE FOOD SERVICES SUPPORT FACILITY THE HEXSER T. HOLLIDAY FOOD SERVICES SUPPORT CENTER

Houston Independent School District (HISD) Board Policy CW(LOCAL), Naming Facilities, states, “Schools or other facilities may be named for persons, communities…, locations…, or functions… Names of persons to be considered shall be of deceased individuals who have made a significant contribution to the local community, the state, or the nation.” This agenda item requests that the Board of Education waives the policy and approves the renaming of the Food Services Support Facility in honor of a living person. Hexser T. Holliday served HISD from 1958 until his departure in 1996. Over the course of his tenure, Holliday advanced to become the Assistant Superintendent of Food Services, the first African-American food service director in the district and one of the first in the nation. Mr. Holliday was recruited to join HISD upon graduation from the Tuskegee Institute (now Tuskegee University) after receiving his bachelor’s degree in commercial dietetics. He began his HISD career as a culinary teacher at Booker T. Washington High School and ascended the ranks to become the head of Food Services. Mr. Holliday oversaw the growth of the department and ushered in many changes that persist today. Mr. Holliday was a staunch supporter of his employees and created opportunities for advancement among his staff. He saw the value in nurturing his employees’ growth and sought creative ways to empower them through hands-on experience. Cross-training concepts implemented by Holliday are still being used in HISD’s Nutrition Services Department. Mr. Holliday’s progressive leadership was the foundation for the nationally recognized program that HISD Nutrition Services has become. Holliday was the first African-American to be elected president of the Texas School Nutrition Association, formerly known as the Texas School Food Services Association, and the first to become an officer. During his tenure as president, he opened the organization’s first official office in Austin and hired a full staff. A committee, which included Nutrition Services stakeholders, was formed to recommend a name for the support facility. The committee reached a consensus to recommend that the facility be named the Hexser T. Holliday Food Services Support


H.1

Center in recognition of Mr. Holliday’s legacy and personal dedication to improving the quality of child nutrition services in HISD and the state of Texas. COST/FUNDING SOURCE(S):

None


None


This agenda item supports HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 5: Culture of Trust through Action.


RECOMMENDED: That the Board of Education waives Board Policy CW(LOCAL) and renames the Food Services Support Facility the Hexser T. Holliday Food Services Support Center, effective September 15, 2017. Page 2 of 2 Packet Pg. 40

H.2


AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND A PARKING LOT LEASE AGREEMENT WITH THE TEXAS MEDICAL CENTER FOR REQUIRED PARKING AT MICHAEL DEBAKEY HIGH SCHOOL FOR HEALTH PROFESSIONS

On October 9, 2014, the Houston Independent School District (HISD) Board of Education approved acceptance of the gift of a parcel of land from the Texas Medical Center (TMC) on which the new Michael DeBakey High School for Health Professions (HSHP) would be built. As a part of the original donation agreement with TMC, HISD agreed to operate the medical education program in compliance with TMC requirements, which includes meeting specific requirements and standards for parking within the TMC. These requirements were specifically included in the approved plans for construction of the new DeBakey HSHP facility. Subsequently, HISD was able to obtain a variance from the City of Houston that reduced the total number of required spaces from 374 to 204. The new DeBakey HSHP site that was donated by the TMC does not include enough land for the 204 parking spaces that will be required for the school’s students, faculty, and staff. As a condition of the original donation agreement, TMC has donated the use of 105 surface parking spaces adjacent to the southeast side of the new school building. The remaining required parking spaces must be leased from TMC. These spaces will be located within the TMC parking garage located adjacent to the northwest side of the new DeBakey HSHP facility. HISD has been leasing 190 parking spaces across the street from the original DeBakey HSHP from the TMC since it was originally constructed. That lease has expired and will no longer be required. The new lease is for a five-year term beginning August 15, 2017. HISD will be leasing 100 spaces in the parking garage at a rate of $127 per month for each space for a total amount of $12,700 per month, or $152,400 per year for five years. COST/FUNDING SOURCE(S):

The cost for this recommended action will not exceed $152,400 per year for the term of the agreement and will be funded by general funds.


H.2

Fund Source

Fund

Cost Center

Functional Area

General Ledger


Amount

General Funds

1992050001

1014026000

PS51990000000000

6269010000

700000001325

$152,400 annually for term


None


This item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.


RECOMMENDED: That the Board of Education authorizes the superintendent of schools or a designee to negotiate, execute, and amend a parking lot lease agreement with the Texas Medical Center for additional parking at Michael DeBakey HSHP, effective September 15, 2017. Page 2 of 2 Packet Pg. 42

H.3


APPROVAL TO ESTABLISH A BUDGET AND TO EXECUTE ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT KATHERINE SMITH ELEMENTARY SCHOOL

At its August 27, 2009, board meeting, the Houston Independent School District (HISD) Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. Since that time, the HISD Board of Education has approved various projects throughout the district, many of which are being finalized or are completed, resulting in cost savings that can now be allocated to address other needs in the district. Trustee Rhonda Skillern-Jones is requesting that a budget allocation of $28,440 be provided for capital-related improvements as noted below. The funds will come from the allocation that has been allotted for District II. School Scope of Work Katherine Smith Elementary School Technology Equipment Total

Budget $28,440 $28,440


The cost will not exceed $28,440 and will be funded by trustee allocations for Trustee District II.


None


This agenda item supports HISD Goal 1: Increase Student Achievement and Goal 3: Provide a Safe Environment, and is aligned to Core Initiative 4: Data-Driven Accountability.



H.3

RECOMMENDED: That the Board of Education approves the establishment of budgets and the execution of all necessary contracts for improvements at Katherine Smith Elementary School, not to exceed a total of $28,440 from Trustee District II allocations, effective September 15, 2017. Page 2 of 2 Packet Pg. 44

H.4


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR THE MICHAEL DEBAKEY HIGH SCHOOL FOR HEALTH PROFESSIONS

The Houston Independent School District (HISD) 2012 bond election approved the construction of a new campus for the Michael E. DeBakey High School for Health Professions (HSHP). On May 9, 2013, the HISD Board of Education approved award of a design contract for the DeBakey HSHP to WHR Architects, Inc. WHR has since merged with EYP Architecture and Engineering. On October 10, 2012, the HISD Board of Education approved the award of a construction manager-at-risk contract to Tellepsen Builders, L.P., for construction of the project. On April 27, 2017, the HISD Board of Education approved the realignment of available funds from the new schools project budgets in the 2012 Facilities Capital Program and the retention of available funds from the renovated schools project budgets with the original assigned campus. These retained and realigned funds will allow the incorporation of work required to address the programmatic and academic needs of this campus. Implementation of the changes and modifications to the DeBakey HSHP project will require additional planning, design, documentation, and construction-phase services from the architectural/engineering team. It is requested that the HISD Board of Education approves amending and increasing the design contract in the amount of $30,400 to acquire these additional services. COST/FUNDING SOURCE(S):

There will be no increase in the project budget. The total cost of this request shall not exceed $30,400 and will be funded by 2012 Bond Program funds.


None


This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.


H.4

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves amending and increasing the design contract for the Michael E. DeBakey HSHP, effective September 15, 2017. Page 2 of 2 Packet Pg. 46

H.5


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR RENOVATIONS AND ADDITIONS TO GARDEN OAKS MONTESSORI

The Houston Independent School District (HISD) 2012 bond election approved renovations and additions to Garden Oaks Montessori. On November 4, 2014, the HISD Board of Education approved the award of a design contract for this project to Hill Swart Chu Architects. On April 27, 2017, the HISD Board of Education approved the realignment of available funds from the new schools project budgets in the 2012 Facilities Capital Program and the retention of available funds from the renovated schools project budgets with the original assigned campus. These retained and realigned funds will allow the incorporation of work required to address the programmatic and academic needs of this campus. Implementation of the changes and modifications to the Garden Oaks Montessori renovation and addition project will require additional planning, design, documentation, and construction-phase services from the architectural/engineering team. It is requested that the HISD Board of Education approves amending and increasing the design contract in the amount of $70,500 to acquire these additional services. COST/FUNDING SOURCE(S):



None





H.5

RECOMMENDED: That the Board of Education approves amending and increasing the design contract for Garden Oaks Montessori, effective September 15, 2017. Page 2 of 2 Packet Pg. 48

H.6


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR RENOVATIONS AND ADDITIONS TO AUDREY LAWSON MIDDLE SCHOOL

The Houston Independent School District (HISD) 2012 bond election approved the construction of a new school to accommodate 750 students in the west Houston area. On May 10, 2013, the HISD Board of Education approved the award of a design contract for Richard Dowling Middle School (MS) to Harrison Kornberg Architects, LLC. The school has since been renamed Audrey Lawson MS. On April 27, 2017, the HISD Board of Education approved the realignment of available funds from the new schools project budgets in the 2012 Facilities Capital Program and the retention of available funds from the renovated schools project budgets with the original assigned campus. These retained and realigned funds will allow the incorporation of work required to address the programmatic and academic needs of this campus. Implementation of the changes and modifications to the Lawson MS project will require additional planning, design, documentation, and construction-phase services from the architectural/engineering team. It is requested that the HISD Board of Education approves amending and increasing the design contract in the amount of $80,900 to acquire these additional services. COST/FUNDING SOURCE(S):



None





H.6

RECOMMENDED: That the Board of Education approves amending and increasing the design contract for Audrey Lawson MS, effective September 15, 2017. Page 2 of 2 Packet Pg. 50

H.7


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR THE NEW MICKEY LELAND COLLEGE PREPARATORY ACADEMY FOR YOUNG MEN

The Houston Independent School District (HISD) 2012 bond election approved the construction of a new campus for the Mickey Leland College Preparatory Academy for Young Men. On March 26, 2013, the HISD Board of Education approved the award of a design contract for the new Mickey Leland College Preparatory Academy for Young Men to Harrison Kornberg Architects (HKA). On October 10, 2013, the HISD Board of Education authorized the superintendent or his designee to negotiate, execute, and amend a construction manager-at-risk (CMAR) contract for the new school. However, in June 2015, the district terminated negotiations with the CMAR contractor and recommended a change of project delivery method to competitive sealed proposal (CSP). On August 13, 2015, the HISD Board of Education approved the award of a CSP contract for the construction of the new Mickey Leland College Preparatory Academy for Young Men to Prime Contractors, Inc. Since award of that contract, additional improvements and revisions have been identified to better address the academic and operational requirements of the school. These changes include the closure of a portion of Oates Street, the extension of the athletic track, and additional related athletic field revisions. Incorporation of these improvements will require additional professional design services from the architectural/engineering team. It is requested that the HISD Board of Education approves amending and increasing the design contract in the amount of $18,000 to acquire these additional services. COST/FUNDING SOURCE(S):



None




H.7


RECOMMENDED: That the Board of Education approves amending and increasing the design contract for Mickey Leland College Preparatory Academy for Young Men, effective September 15, 2017. Page 2 of 2 Packet Pg. 52

H.8


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR MARGARET WISDOM HIGH SCHOOL

The Houston Independent School District (HISD) 2012 bond election approved the design and construction of a replacement school facility at Robert E. Lee High School (HS). The school has since been renamed Margaret Wisdom HS. On June 3, 2013, the HISD Board of Education approved the award of a design contract for the replacement school facility to WHR Architects, Inc. WHR has since merged with EYP Architecture and Engineering. On May 14, 2015, the HISD Board of Education approved the award of a construction manager-at-risk contract to Satterfield & Pontikes Construction for the construction of the project. During construction, a large, previously undiscovered, underground utility line was encountered during the installation of new utilities. As a result, the new utility lines had to be rerouted and additional utility devices and equipment had to be installed. These modifications required additional engineering services, revisions to previously approved documentation, and multiple additional meetings with and submissions to various regulatory agencies. On April 27, 2017, the HISD Board of Education approved the realignment of available funds from the new schools project budgets in the 2012 Facilities Capital Program and the retention of available funds from the renovated schools project budgets with the original assigned campus. These retained and realigned funds will allow the incorporation of work required to address the programmatic and academic needs of this campus. Implementation of the changes and modifications to the new Wisdom HS project will require additional planning, design, documentation, and construction-phase services from the architectural/engineering team. It is requested that the HISD Board of Education approves amending and increasing the design contract in the amount of $134,200 to acquire these additional services. COST/FUNDING SOURCE(S):

There will be no increase to the overall project budget. The total cost shall not exceed $134,200 and will be funded by 2012 Bond Program funds.


None


H.8




RECOMMENDED: That the Board of Education approves amending and increasing the design contract for Margaret Wisdom HS, effective September 15, 2017. Page 2 of 2 Packet Pg. 54

H.9


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR YOUNG WOMEN’S COLLEGE PREPARATORY ACADEMY

The Houston Independent School District (HISD) 2012 bond election approved the construction of a new addition and renovation to Young Women’s College Preparatory Academy. On October 9, 2014, the HISD Board of Education approved the award of a design contract for Young Women’s College Preparatory Academy to Natex Corporation. On May 14, 2015, the HISD Board of Education approved the award of a construction manager-at-risk contract to Satterfield & Pontikes Construction for the construction of the project. On April 27, 2017, the HISD Board of Education approved the realignment of available funds from the new schools project budgets in the 2012 Facilities Capital Program and the retention of available funds from the renovated schools project budgets with the original assigned campus. These retained and realigned funds will allow the incorporation of work required to address the programmatic and academic needs of this campus. Implementation of the changes and modifications to the Young Women’s College Preparatory Academy addition and renovation project will require additional planning, design, documentation, and construction-phase services from the architectural/engineering team. It is requested that the HISD Board of Education approves amending and increasing the design contract in the amount of $59,500 to accomplish these additional services. COST/FUNDING SOURCE(S):



None



THIS ITEM DOES NOT REQUIRE CONSULTATION.


H.9

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approves amending and increasing the design contract for Young Women’s College Preparatory Academy, effective September 15, 2017. Page 2 of 2 Packet Pg. 56

H.10


AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND AGREEMENTS WITH THE CITY OF HOUSTON FOR NEW SPARK PARKS OR RESPARK IMPROVEMENTS AT VARIOUS CAMPUSES

The Houston Independent School District (HISD) entered into an interlocal agreement with the City of Houston (City) and SPARK, a Texas nonprofit corporation formed in 1983, to develop public school grounds into neighborhood parks. The original 10-year agreement with the City was executed on March 18, 1986. A second 10-year SPARK agreement executed on May 24, 2006, has recently expired. In moving forward with the partnership between the City, SPARK, and HISD, rather than entering into a years-long interlocal agreement, individual contracts will be executed as schools are identified to receive a new SPARK park or a reSPARK improvement of an existing SPARK park. The SPARK school park program combines the resources of the Department of Housing and Community Development, HISD, Harris County, the private sector, neighborhood groups, parent-teacher association/parent-teacher organization groups, and concerned citizens. Each year the SPARK program selects schools around the Houston area to receive a new SPARK park or a reSPARK improvement of an existing SPARK park. Participating schools raise $5,000 and HISD supports the program by contributing $5,000 towards the construction of each park and $15,000 for professional architectural and engineering fees on each project. In designated communities, the City makes Community Development Block Grant (CDBG) funds available for SPARK construction or a reSPARK improvement. The following three HISD schools have been identified to receive CDBG funding totaling $390,000 for SPARK park construction or reSPARK improvements: • • •

A. A. Milne Elementary School (ES) Tina Whidby ES Lucian Lockhart ES

It is recommended that the HISD Board of Education authorizes the superintendent of schools or a designee to negotiate, execute, and amend individual agreements not to exceed an aggregate sum of $390,000 with the City and SPARK for new SPARK parks or reSPARK improvements at A. A. Milne ES, Tina Whidby ES, and Lucian Lockhart ES. COST/FUNDING SOURCE(S):

The total cost will not exceed $390,000 and will be funded by Community Development Block Grants.


H.10


None




RECOMMENDED: That the Board of Education authorizes the superintendent of schools or a designee to negotiate, execute, and amend agreements with the City of Houston and SPARK for new SPARK parks or reSPARK improvements at A. A. Milne ES, Tina Whidby ES, and Lucian Lockhart ES, effective September 15, 2017. Page 2 of 2 Packet Pg. 58

H.11


APPROVAL TO AMEND AND INCREASE THE DESIGN CONTRACT FOR JAMES MADISON HIGH SCHOOL

The Houston Independent School District (HISD) 2012 bond election approved the construction of a new campus for James Madison High School (HS). On October 9, 2014, the HISD Board of Education approved the award of a design contract for Madison HS to Morris Architects, Inc. On December 8, 2016, the HISD Board of Education approved the award of a competitive sealed proposal contract to Satterfield & Pontikes Construction for the construction of the project. On April 27, 2017, the HISD Board of Education approved the realignment of available funds from the new schools project budgets in the 2012 Facilities Capital Program and the retention of available funds from the renovated schools project budgets with the original assigned campus. These retained and realigned funds will allow the incorporation of work required to address the programmatic and academic needs of this campus. Implementation of the changes and modifications to the Madison HS project will require additional planning, design, documentation, and construction-phase services from the architectural/engineering team. It is requested that the HSID Board of Education approves amending and increasing the design contract in the amount of $50,000 to acquire these additional services. COST/FUNDING SOURCE(S):



None





H.11

RECOMMENDED: That the Board of Education approves amending and increasing the design contract for James Madison HS, effective September 15, 2017. Page 2 of 2 Packet Pg. 60

I.1

Office of the Superintendent of Schools Board of Education Meeting of September 14, 2017 Office of Finance Rene Barajas, Chief Financial Officer SUBJECT:

APPROVAL OF VENDOR AWARDS FOR PURCHASES OVER $100,000 AND RATIFICATION OF VENDOR AWARDS FOR PURCHASES UNDER $100,000

The purpose of this item is to authorize vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000. Pursuant to Board of Education policy, contracts for purchases over $100,000 are submitted to the Houston Independent School District (HISD) Board of Education for approval prior to the issuance of purchase orders and/or agreement letters. Procurement Services, authorized by board policy, enters into purchase agreements for bid projects less than $100,000, subject to ratification by the Board of Education. When determining the successful bidder, consideration is given to the quality of the articles supplied, conformity with developed specifications, suitability to the requirements of the educational system, and delivery terms. All advertised bids are in compliance with minority- and woman-owned business enterprise procedures. All contracts are negotiated and executed with the supplier(s) providing the best overall value for the district. The attachment reflects the names of successful bidders, the budgets to be charged, and a description of the items to be purchased. A copy of each tabulation is on file in Board Services. COST/FUNDING SOURCE(S):

Funds for these recommended actions will be necessary only one time.


None


This agenda item supports all six goals and is aligned to all five core initiatives of the district.


RECOMMENDED: That the Board of Education approves vendor awards for purchases over $100,000 and ratifies vendor awards for purchases under $100,000, effective September 15, 2017. Page 1 of 1 Packet Pg. 61

I.1.a APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14, 2017, BOARD AGENDA

PROJECT 17-02-05 (Thomas) (Busby)

DESCRIPTION RFP/ Fire & Flood Restoration Services

Fund

*M/WBE COMMIT C-2%

Cost Center

M/WBE ACTUAL

BIDS/RFP'S BIDS ** ISSUED REC'D LOC AWARDED TO 87

Functional Area

4

T

Blackmon Mooring of Texas, Inc.

General Ledger

1999010000 XXXXXXXXXX AD51990000000000 1999010001 XXXXXXXXXX AD51990000000000 Various School and/or Department Budgets

IO /Work Breakdown Structure

Amount Not To Exceed

6249000000 6249000000 $7,765,000

The purpose of this contract is to obtain fire and flood restoration services for Risk Management and Facilities Services. The contract term will be September 15, 2017, through September 14, 2018, and for an additional four annual renewal periods after the initial contract term, not to extend beyond December 14, 2022. For the last three fiscal years, the expenditure has fluctuated between $500,337 and $1,552,862. The peak expenditure for these unplanned services occurred in fiscal year 2016 in the amount of $1,552,862. Therefore, based on the 2016 peak in expenditure, the projected annual expenditure is anticipated to be approximately $1,553,000. The projected expenditure for the term of this contract is projected to be $7,765,000. The district applied the "Best Value" process in selecting the supplier to be awarded in accordance with Chapter 44 of the Texas Education Code (TEC) and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL). 16-10-10 (Pleasant) (Busby)

RFP/ Fill Materials

Fund

B-31%

Cost Center

1993010002 1040809004 Various Schools and/or Departments

184

2

H

Right Choice Materials Company, Inc.

Functional Area

General Ledger

PS51990000000000

6319000000



$2,250,000

The purpose of this contract is to obtain fill materials including, but not limited to, sand, topsoil, asphalt, gravel, and other related materials on an as-needed basis for the Houston Independent School District (HISD) Operations Department and various schools and departments. The contract term will be September 15, 2017, through September 14, 2018, with an option to renew for four additional one-year terms, not to extend beyond November 10, 2022. The average historical expenditure for these products has been $350,000 annually. Based on the historical annual usage and the current needs of the district, the proposed annual expenditure is $450,000. The projected expenditure for the term of this project is $2,250,000. The district applied the "Best Value" process in selecting the supplier to be awarded in accordance with Chapter 44 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 62

I.1.a APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14, 2017, BOARD AGENDA

PROJECT 18-07-08 (Wilkins)

*M/WBE COMMIT

DESCRIPTION

B-25%

RFP/ Property & Flood Insurance Brokerage Services

Fund

Cost Center

M/WBE ACTUAL

BIDS/RFP'S BIDS ** ISSUED REC'D LOC AWARDED TO 36

Functional Area

3

H

Alliant Insurance Services, Inc.

General Ledger


Various Schools and/or Departments

Amount

Not To Exceed $200,000

The purpose of this contract is to obtain insurance broker(s) to market the district’s property insurance and flood insurance to underwriters for Risk Management. The contract term is from October 1, 2017, through September 30, 2018, with three one-year renewal options, not to extend beyond December 31, 2021. The average historical expenditure for the past three years has been $120,000. The projected annual expenditure is $200,000. The district applied the “Best Value” process in selecting the suppliers to be awarded in accordance with Chapter 44 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL). 17-06-04 (Alford)

RFP/ Title IV, Part APrivate Nonprofit Schools

Fund

C-10%

Cost Center

437

Functional Area

2

O

Catapult Learning

General Ledger



Amount

Not To Exceed $136,504

The purpose of this contract, requested by the External Funding Department, is to provide professional development services for teachers and administrators of private nonprofit schools participating in the district's Student Support and Academic Enrichment Grant, Title IV, Part A, under the Elementary and Secondary Education Act (ESEA). The contract term is from September 15, 2017, through September 14, 2018, with four annual renewal options, not to extend beyond September 15, 2022. There is no historical expenditure for this project. The district applied the "Best Value" process in selecting the suppliers to be awarded in accordance with Chapter 44 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 63

I.1.a

AMENDMENT TO ITEMS APPROVED ON A PRIOR BOARD AGENDA RECOMMENDED AWARD FOR SEPTEMBER 14, 2017, BOARD AGENDA

PROJECT BuyBoard 15-08-39-01 (Vest) (Busby)

*M/WBE COMMIT

DESCRIPTION HVAC Equipment Supplies and Services

Fund

M/WBE ACTUAL

BIDS/RFP'S BIDS ** ISSUED REC'D LOC AWARDED TO

0%

H H

Cost Center

Functional Area

American Mechanical Services of Houston, LLC Carrier Corporation

General Ledger



Amount

Not To Exceed $14,500,000

The purpose of this contract amendment is to extend the terms of the agreement for an additional 60 days for heating, ventilation, and air conditioning (HVAC) equipment, supplies, and services that are currently being used districtwide. The Board of Education initially approved this project from September 11, 2016, through September 30, 2017, per the BuyBoard contract 458-14, with expenditure of $14,500,000. However, this contract has been extended by the BuyBoard for 60 days in anticipation of awarding a new contract. Therefore the terms of the agreement will now be from September 11, 2016, through November 30, 2017. This is a cooperative contract with Buyboard utilizing contract number 458-14, in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL). 15-05-06 (Thomas) (Busby)

RFP/ Janitorial Floor Chemicals, Cleaners & Supplies

Fund

B-20%

B-21.05%

B-20%

B-O%

T

A-IOO% A-IOO%

A-IOO% A-IOO%

H O

Cost Center

1993000000 XXXXXXXXXX Various Schools and/or Departments

14

10

OT

Buckeye International, Inc. dba Buckeye Cleaning Center-Houston Pollock Investments Incorporated dba Pollock Paper Distributors Tejas Office Products, Inc. U. S. Coating Specialties & Supplies LLC

Functional Area

General Ledger

XXXXXXXXXXXXXXXX

1310000000



$4,235,880

This is an amendment to request a 25% increase in funding for janitorial floor chemicals, cleaners, and supplies due to increased demand for janitorial products and related items. The Board of Education approved the original project on November 12, 2015. The contract term is from November 13, 2016, through November 12, 2017, and for one annual contract renewal, not to extend beyond February 12, 2019. The original board-approved amount was $3,410,304. A 25% increase of $825,576 is requested; therefore the adjusted project total including the additional funding is $4,235,880. The district applied the "Best Value" process in selecting the supplier to be awarded in accordance with Chapter 44 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 64

I.1.a


PROJECT BuyBoard 16-08-31-01 (Hooks) (Busby)

DESCRIPTION Gym, Stage, and Dance Wood Floors

Fund

*M/WBE COMMIT 0%

Cost Center

1993010002 1040803102 1993010002 1040803202 Various Schools and/or Departments

M/WBE ACTUAL


0%

T H H

Functional Area AD51990000000000 AD51990000000000

AZTECA Designs, Inc. Bauer Sport Floors, Inc. Business Flooring Specialists, LP T Jelco T NAH Sports Flooring LLC T Newman Sports Flooring T Quality Hardwood Floors, Inc. T Vector Concepts, Inc. T Z Floor Co. General Ledger IO /Work Breakdown Structure


6299000000 6299000000 $500,000

The Board of Education approved the initial contract on September 8, 2016, with renewal options not to extend beyond March 31, 2018, and with an expenditure of $200,000. At this time, additional funding is needed due to multiple schools needing new gym flooring and other flooring services. The Athletics Department will also need gym services districtwide for its facilities. Therefore the new anticipated expenditure for this contract will be $500,000. This amount will cover the current school needs and future gym flooring requests districtwide. This project will be utilizing a cooperative agreement with BuyBoard under contract #476-15 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH (LEGAL).

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Packet Pg. 65

I.1.a


PROJECT BuyBoard 16-09-06-01 (Thomas) (Busby)

DESCRIPTION

*M/WBE COMMIT

Fire Retardant Flags

0%

Fund

Cost Center

M/WBE ACTUAL


0%

A 2 Z Educational Supplies Dallas Midwest Functional Area

General Ledger



Amount Not To Exceed $330,000

This is a contract amendment to request an increase in funding for fire retardant flags due to an increased demand and to adhere to the advice of the fire marshal to replace all flags that are not fire retardant. This is also a Central Warehouse (CW) stock item, and the CW needs to replenish its stock. The Board of Education approved the original project on October 13, 2016. The contract term is from October 14, 2016, through October 13, 2017, and for one additional year if BuyBoard executes their option, not to extend beyond October 31, 2018. The initial board-approved amount was $29,000; however the current expenditure is anticipated to increase to $58,000 before October 13 due to pending requirements. To accommodate the purchase of replacement flags and other related items, a projected expenditure in the next contract term is anticipated to be $272,000. Therefore, a total increase of $301,000 is requested at this time, bringing the adjusted project total, including the additional funding, to $330,000. The suppliers recommended for approval were selected because they represent the best overall value for HISD. This is an agreement with BuyBoard utilizing Contract Numbers 487-15 and 503-16 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 66

I.1.a


PROJECT DIR 16-09-15-22 (Alford) (Licata)

*M/WBE COMMIT

DESCRIPTION Diversity Management System Software and Implementation Services

M/WBE ACTUAL


0%

O

AskReply, Inc. dba B2GNow

Fund

Cost Center

Functional Area

General Ledger

1993010002

1040803102

AD51990000000000

6299000000



The Board of Education approved the original contract on October 13, 2016. The purpose of this contract is to amend the budget authority for the Diversity Management System Software for Business Assistance. Ask Reply, Inc., dba B2GNow provides HISD licenses and support services to the B2GNow suite of programs and products for Vendor Management Module/Baseline System, Contract Compliance Module, and Certification Tracking Module. A budget increase is being requested to allow for additional training of the supplier diversity staff members to better utilize this program to determine compliance from all vendors towards their minority-/women-owned business enterprise (M/WBE) commitments for the various projects awarded to them through the HISD Board of Education. The contract term is from September 15, 2017, through November 28, 2017. This is an agreement with DIR utilizing contract DIR-SDD-2508 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL). 17-03-28 (Alford) (Lathan)

RFP/ Instructional Digital Media Development

Fund

A-100%

Cost Center

O

Functional Area

Zia Learning

General Ledger



No anticipated budget increase/ no budget string required The purpose of this contract amendment is to add Zia Learning, whose initial selection was approved on August 10, 2017, but was removed in error. This contract is intended to provide high-level planning and execution of all aspects of English and Spanish instructional, client-focused, digital media pre- and post- production. The contract term is August 11, 2017, through August 10, 2018, with four additional one-year renewal options, not to extend beyond August 10, 2022. The historical average annual expenditure was $67,500 per year. The projected expenditure for the referenced services for the term of this contract is $400,000 with an annual expenditure of $80,000. The district applied the “Best Value” process in selecting the suppliers to be awarded in accordance with Chapter 44 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 67

I.1.a

APPROVAL OF COOPERATIVE PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14 , 2017, BOARD AGENDA PROJECT BuyBoard 16-07-18-01 (Wilkins)

DESCRIPTION Office Supplies

Fund

*M/WBE COMMIT

M/WBE ACTUAL

YEAR 2 OF 3

0%

Cost Center

YEAR ** 3 OF 3 LOC

AWARDED TO

O

Functional Area

General Ledger

Staples



Amount Not To Exceed $6,000,000

The purpose of this contract is to increase the budget for districtwide office supplies. The contract was approved August 11, 2016. The contract term is August 12, 2016, through October 31, 2016, with two one-year renewal options, not to extend beyond October 31, 2018. This is an interlocal agreement with BuyBoard utilizing contract 496-15 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL). TCPN 16-07-09-09 (Wilkins)

Office Supplies

Fund

0%

Cost Center

O

Functional Area

General Ledger


Office Depot



The purpose of this contract is to increase the budget for office supplies with The Cooperative Purchasing Network (TCPN) cooperative. The contract was approved on August 11, 2016. The contract term is August 12, 2016, through February 28, 2018, with two one-year renewal options, not to extend beyond February 28, 2020. The historical expenditure has been $5,164,666. This is an interlocal agreement with TCPN utilizing contract R141703 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 68

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APPROVAL OF COOPERATIVE PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14 , 2017, BOARD AGENDA *M/WBE COMMIT

PROJECT

DESCRIPTION

BuyBoard 18-08-01-01 (Hooks) (Busby)

Plumbing Services

0%

Fund

Cost Center

M/WBE ACTUAL

YEAR 2 OF 3

YEAR ** 3 OF 3 LOC

AWARDED TO American Mechanical Services Charlie's Plumbing Entech Sales and Service, Inc. Facilities Sources(Dura Pier Facilities) Lochridge-Priest, Inc. MLN Company TDI Industries The Brandt Companies, LLC

Functional Area

General Ledger




The purpose of this contract is to obtain plumbing services for Facilities Services and various other departments. This project replaces 15-09-03 and will utilize a cooperative contract through BuyBoard. The contract term will be from September 15, 2017, through February 28, 2018. The average annual expenditure for plumbing services has been $2,100,000 over the last two years, with last year being $2,700,000. The projected expenditure for this project will be $2,000,000 for the term of this contract. This is a cooperative contract with BuyBoard utilizing contract # 461-14 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition polices CH(LOCAL) and CH (LEGAL).

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Packet Pg. 69

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APPROVAL OF COOPERATIVE PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14, 2017, BOARD AGENDA PROJECT BuyBoard 16-09-12-01 (Langston)

DESCRIPTION Musical Instruments, Equipment Supplies, and Repairs

Continued on next page

*M/WBE COMMIT 0%

M/WBE ACTUAL

YEAR 2 OF 3

YEAR ** 3 OF 3 LOC T O T T H T O T H H T T T O T O T T T T O T T T H O T T T T O O T O O O T

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AWARDED TO Alamo Music Center, Inc. Band Shoppe Bandstar Musical Instrument, LLC Bocal Majority Bassoon Camp, Brook Mays Music/H & H Music Collins Music Center DF Music Enterprise, Inc. Fishburn Violin Shop, LLC Fleming Instrument Repair Fort Bend Music Center Hermes Music High School Music Service Hillje Music Center Ironwood Manufacturing, Inc. Jarvis Industries MakeMusic, Inc. Melhart Music Center Montgomery County Music Center Music & Art Center Music In Motion, Inc. Music is Elementary N Tune Music and Sound, Inc. Olivas Music Pender's Music Company Percussion Center Periopole RBC Music Company, Inc. RhythmBee, Inc. Romero Music, LLC Sam Gibbs Music Shar Products Company. SICO America, Inc. South Texas Band & Formal Southwest Strings StageRight Corporation Steve Weiss Music, Inc. Tarpley Music Company

Packet Pg. 70

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APPROVAL OF COOPERATIVE PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14 , 2017, BOARD AGENDA PROJECT BuyBoard 16-09-12-01 (Langston)

*M/WBE COMMIT

DESCRIPTION Musical Instruments, Equipment Supplies, and Repairs

Fund

M/WBE ACTUAL

YEAR 2 OF 3

0%

Cost Center

YEAR ** 3 OF 3 LOC

AWARDED TO

O T T T T T T O T O O O T O T Functional Area

General Ledger


Taylor Music, Inc. Tempest Musical Instruments, Inc. Texas Band and Orchestra The Band Room The Clavier Group, Inc. The Director Assistant The String and Horn Shop, Inc. The Tuba Exchange Thorn Music Center Washington Music Sales Center, Wenger Corporation West Music Williamson Music Company Woodwind and Brasswind Worldwide Piano IO /Work Breakdown Structure


The purpose of this contract is to purchase supplemental musical instruments, equipment, supplies, and repairs to support the Fine Arts Department districtwide. The contract is from September 1, 2017, through August 31, 2018. This contract will have three one-year renewal options, not to extend beyond December 31, 2021. The average historical expenditure for these products for these vendors has been $962,026 over the last three years. This is a cooperative agreement with BuyBoard utilizing contracts 539-17 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL).

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Packet Pg. 71

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APPROVAL OF COOPERATIVE PURCHASES OVER $100,000 RECOMMENDED AWARD FOR SEPTEMBER 14 , 2017, BOARD AGENDA PROJECT Region III 18-08-04-43 (Alford) (Gay)

*M/WBE COMMIT

DESCRIPTION

M/WBE ACTUAL

YEAR 2 OF 3

YEAR ** 3 OF 3 LOC

AWARDED TO

Sourcing Platform for Solicitations (Bonfire)

0%

Bonfire

Fund

Cost Center

Functional Area

General Ledger

1993000000

1070803000

AD41990000000000

6299000000



The purpose of this contract is to obtain eProcurement software that leverages stakeholder collaboration, deep data, and powerful analytics to assist in the strategic sourcing process. The contract term is from September 15, 2017, through September 15, 2018, with four one-year renewal options, not to extend beyond September 15, 2022. The projected expenditure is $626,300. This is a cooperative contract with Region 3, utilizing contract PCA 3-163-17 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition policies CH(LOCAL) and CH(LEGAL). Region V 18-07-15-25 (Hooks) (Busby)

Glass Purchase, Installation, Supplies, and Equipment Fund

0%

Cost Center

H

Functional Area

General Ledger


Binswanger Glass



The purpose of this contract is to obtain glass and glass services for Facilities Services and various other departments. This project replaces 14-03-04. The contract term is September 15, 2017, through April 30, 2018. If Region V establishes another contract for glass and glass services when this contract expires, HISD will have the option to utilize the new awarded suppliers, and will obtain Board of Education approval at that time. The average annual expenditure for glass and glass services has been $300,000 over the last three years, and the projected expenditure for this project will be $320,000 for the term left on this contract. This is a cooperative contract with Region 5 utilizing category #20170303 in accordance with Chapter 44 and Chapter 791 of the TEC and district purchasing and acquisition polices CH(LOCAL) and CH (LEGAL).

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Packet Pg. 72

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Code Legend M/WBE - Minority and Women Business Enterprises Percentage Notations Option A - Certified M/WBE firm; Percentages greater than 100% indicates the M/WBE firm will also subcontract with other M/WBE firms.

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TIPS TCPN TPASS TXMAS USC

Option B - Non M/WBE firm who will subcontract the indicated percentage with an M/WBE firm(s) to meet or exceed the district’s goal. Option C – Non M/WBE firm. If listed with percentage greater than 0%, the awardee will sub-contract with an M/WBE firm for a percentage less than the district’s goal. If listed as C/I/X%, the awardee will participate under an indirect program for the percentage indicated. If listed as C/D, the awardee made direct contact with M/WBE firms regarding subcontracting opportunities but has no costs attributable as either indirect or direct costs with M/WBE suppliers. Other Status Options NC) - Non-compliant; NE) - Not evaluated; NFP) - Non-profit; P) - Pending Certification

The BuyBoard Cooperative Texas Department of Information Resources Federal General Services Administration Schedule 70 Harris County Department of Education Houston-Galveston Area Council Region IV Education Service Center Texas Association of School Boards Texas Building and Procurement Commission TIPS/TAPS Region 8 Interlocal Cooperative The Cooperative Purchasing Network Texas Procurement and Support Services Texas Multiple Award Schedules U.S. Communities

LOC – Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

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APPROVAL OF RESOLUTION ADOPTING TAX RATE AND LEVYING AD VALOREM TAXES FOR TAX YEAR 2017

To support the approved 2017–2018 budget and to make required expenditures, the Houston Independent School District (HISD) must adopt a tax rate that will provide revenue through the property tax as provided by law. The rate to be adopted must include the necessary revenue for payment of maintenance and operations expenses and for debt service. The rate of $1.2067 per $100 of taxable value is recommended as the HISD 2017 tax rate to be adopted by the Board of Education. This rate includes a maintenance and operations component of $1.04 and a debt-service component of $0.1667 cents. Approval of this tax rate will allow the Harris County Tax Assessor-Collector to begin preparation of the 2017 tax bills. Revenue collected from taxes will be distributed to the General Fund and the Debt Service Fund. The Resolution and Ordinance Adopting the Tax Rate for 2017 is on file in Board Services. COST/FUNDING SOURCE(S):

None


None


This agenda item supports all six goals of the district, and is aligned to Core Initiative 5: Culture of Trust through Action. Tax revenues fund operations throughout the district.


RECOMMENDED: That the Board of Education approves property taxes being increased by the adoption of a tax rate of $1.2067 per $100 of taxable value, and approves the resolution and ordinance adopting the tax rate and levying ad valorem taxes for the year 2017 as reflected in the resolution, effective September 15, 2017. Page 1 of 1 Packet Pg. 74

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REPORT ON LEGISLATIVE CHANGES AND ADOPTION OF RESOLUTION APPROVING THE CASH MANAGEMENT AND INVESTMENT POLICY AND THE AUTHORIZED LIST OF BROKERS/DEALERS

The 85th Texas Legislative Session adjourned on May 29, 2017. A number of bills were passed and signed into law by Governor Greg Abbott, effecting changes in Chapter 2256 of the Government Code, which is commonly known as the Public Funds Investment Act (PFIA). The special session that ended in August 2017 did not pass any legislation changing Chapter 2256. The Cash Management and Investment Policy for the Houston Independent School District (HISD) is being revised to reflect changes in Chapter 2256. The changes from various legislative acts are summarized as follows. House Bill 1003  Clarifies that interest-bearing bank deposits insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Share Insurance Fund are authorized investments.  Removes 90-day weighted average maturity limit and the $1 net asset value (NAV) requirement for money market funds, instead requiring that money market funds comply with Securities and Exchange Commission (SEC) Rule 2a-7.  Authorizes ultra-short bond funds that have a duration of less than one year and whose investments are limited to investment grade securities, excluding asset-back securities.  Modifies section 2256.016 related to the reporting, accounting, and disclosure requirements for local government investment pools, decoupling pools from money market funds. The revision recognizes both amortized and fair-value accounting methods as valid for eligible pools. Requires pools to disclose their policy for holding deposits in cash and directs a pool’s governing body to take appropriate action if the NAV of the portfolio falls outside a prescribed range.  Authorizes certain entities, including the district, to enter into hedging agreements in order to protect against economic loss due to price fluctuation of a commodity or related investments. House Bill 1701 Eliminates the requirement that investment policy certifications need to be signed by persons seeking to engage in an investment transaction with the district. Modifications change “persons” to “business organizations” and narrowly define a business organization as either an investment pool or investment management firm under contract which has been granted discretionary authority by the district.


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House Bill 2647  Clarifies authorization of interest-bearing bank deposits with the same language as HB 1003 above.  Additionally authorizes shared deposit programs in similar fashion to authorizations already in place for shared certificates of deposit programs. House Bill 2928  Specifically includes obligations of the Federal Home Loan Banks (FHLB) as authorized investments. This solves a potential problem created by the Attorney General’s opinion #KP-0128 which questioned whether the FHLB would be considered a U.S. agency or instrumentality for purposes of the PFIA.  Modifies Section 2256.10(a), adding a reference to Chapter 2257 clarifying that certificates of deposit can be secured by an FHLB letter of credit. Revisions to the Cash Management and Investment Policy, the list of approved brokers and dealers, and the list of the members of the Investment Advisory Committee are on file in Board Services. A copy of the resolution relating to the approval of the Cash Management and Investment Policy is attached. COST/FUNDING SOURCE(S):

None


None


This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust through Action. The approval of this item ensures that HISD is in compliance with the current statutory requirements.


RECOMMENDED: That the Board of Education adopts the resolution approving the Cash Management and Investment Policy and the authorized list of brokers/dealers, effective September 15, 2017. Page 2 of 2 Packet Pg. 76

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HOUSTON INDEPENDENT SCHOOL DISTRICT RESOLUTION RELATING TO THE APPROVAL OF THE CASH MANAGEMENT AND INVESTMENT POLICY

WHEREAS, Section 2256.005 of the Government Code requires that an investment policy be adopted by rule, order, ordinance or resolution, THEREFORE BE IT RESOLVED THAT: All of the above paragraphs are incorporated and made a part of this Resolution and be it, RESOLVED AND ORDAINED that the Board of Education of the Houston Independent School District has reviewed and approved the Houston Independent School District’s Cash Management and Investment Policy, as revised September 14, 2017. PASSED, APPROVED, AND ADOPTED THIS 14th DAY OF SEPTEMVER, 2017. HOUSTON INDEPENDENT SCHOOL DISTRICT

By: _______________________________ Wanda Adams, President Board of Education

Attest:

_______________________________ Rhonda Skillern-Jones, Secretary Board of Education

Packet Pg. 77

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AUTHORITY TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT WITH TEXAS EDUCATION AGENCY REGION 3 TO PURCHASE GOODS AND SERVICES

The Texas Education Code, in Chapter 44, section 44.031(a)(4), and Chapter 791, Subchapter B, Section 791.011 of the Government Code allow the use of interlocal agreements for the acquisition of goods and services, while still complying with the Education Department General Administrative Regulations (EDGAR) 2 Code of Federal Regulations (CFR) 200. Since the Texas Education Agency is a state agency and the educational service centers, such as Region 4, are a creation of the state and the Commissioner of Education, each service center is therefore treated as an interlocal agency and is an allowable procurement source. The Board of Education has authorized the administration to enter into agreements with educational service centers that provide services that benefit the district in obtaining various goods and services per Board Policy CH(LOCAL). Utilization of this type of purchasing ensures that all bidding requirements have been met by the cooperative and that the products offered meet required standards. The Houston Independent School District (HISD) currently has similar interlocal agreements with Regions 4, 5, 13, and 20. An interlocal agreement with Region 3 will allow HISD to expand its current method of procuring goods and services by including contracts that are available through the Region 3 cooperative. COST/FUNDING SOURCE(S):

There is no cost to participate in interlocal agreements. Services rendered under the agreement will be paid from existing budgeted funds.


None


This agenda item supports all six goals and is aligned to all five core initiatives of the district.



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RECOMMENDED: That the Board of Education approves the negotiation and execution of an interlocal agreement with Texas Education Agency Region 3 to purchase goods and services, effective September 15, 2017. Page 2 of 2 Packet Pg. 79

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REPORT FROM THE SUPERINTENDENT Office of the Superintendent of Schools Board of Education Meeting of September 14, 2017 SUBJECT:

INVESTMENT REPORT

Section 2256 of the Government Code requires that the board-designated investment officers prepare and submit to the Board of Education, not less than quarterly, a written report of investment transactions for all funds covered by the act for the preceding quarter. The quarterly investment report for the quarter ending June 30, 2017, for fiscal year 2016–2017 contains portfolio composition and maturity schedules for all funds, as well as beginning and ending book and market values for each fund’s investments. The Houston Independent School District’s (HISD) investments are governed by the board-approved Cash Management and Investment Policy. All investments purchased meet the three basic tenets included in policy: investment safety, investment liquidity, and investment yield. All investments are held to maturity. HISD does not invest on a speculative basis. This report also contains a compliance letter signed by the chief financial officer, the controller, and the treasurer, who have all been designated by the Board of Education as the district’s investment officers for the day-to-day management of HISD’s cash and investment position.

Packet Pg. 80