Agenda of Ordinary Meeting - 19 December 2016 - NSW Government

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His Worship the Mayor, Councillor John Thain and Councillor Karen McKeown with students from Kingswood Public School at the 2016 Penrith Mayoral Challenge: Official Opening & Community Celebration of the new Chapman Gardens Playground on 9 December 2016

Ordinary Meeting 19 December 2016

penrithcity.nsw.gov.au

ORDINARY MEETING MONDAY 19 DECEMBER 2016 TABLE OF CONTENTS

ADVANCE AUSTRALIA FAIR STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE PRAYER COUNCIL CHAMBER SEATING ARRANGEMENTS MEETING CALENDAR CONFIRMATION OF MINUTES PROCEDURE FOR ADDRESSING COUNCIL MEETING MAYORAL MINUTES REPORT AND RECOMMENDATIONS OF COMMITTEES DELIVERY PROGRAM REPORTS

ADVANCE AUSTRALIA FAIR Australians all let us rejoice, For we are young and free; We’ve golden soil and wealth for toil; Our home is girt by sea; Our land abounds in nature’s gifts Of beauty rich and rare; In history’s page, let every stage Advance Australia Fair. In joyful strains then let us sing, Advance Australia Fair. Beneath our radiant Southern Cross We’ll toil with hearts and hands; To make this Commonwealth of ours Renowned of all the lands; For those who’ve come across the seas We’ve boundless plains to share; With courage let us all combine To Advance Australia Fair. In joyful strains then let us sing, Advance Australia Fair.

Statement of Recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City. Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters. We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

PRAYER “Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life. We come together as representatives of our community to make decisions that will benefit this city and the people within it. We come not in a spirit of competition, not as adversaries, but as colleagues. Help us to treat each other with respect, with dignity, with interest and with honesty. Help us not just to hear the words we say, but also to hear each others hearts. We seek to be wise in all that we say and do. As we meet, our concern is for this city. Grant us wisdom, courage and strength. Lord, help us. We pray this in the name of Jesus Christ our Lord. Amen.”

For members of the public addressing the meeting

Council Chambers Seating Arrangements

Lectern

Executive Managers

Media

Clr Marcus Cornish North Ward

Clr Bernard Bratusa East Ward

Assistant General Manager Craig Butler

Clr Tricia Hitchen Executive Manager Community Vicki O’Kelly

East Ward

Clr Joshua Hoole South Ward

General Manager Alan Stoneham

Clr Mark Davies South Ward

Clr Jim Aitken OAM

Public Gallery

North Ward

His Worship the Mayor

Clr Ross Fowler OAM

Councillor John Thain

South Ward

Clr Kevin Crameri OAM North Ward

Governance Coordinator Adam Beggs

Clr Karen McKeown South Ward

Clr Aaron Duke North Ward

Clr Todd Carney Minute Clerk

East Ward

Clr Greg Davies East Ward

Clr Ben Price East Ward

Clr Kath Presdee

Managers

South Ward

Executive Managers

Oath of Office I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment. Affirmation of Office I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment. Taken at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272 Local Government Act 1993, Section 233A

2017 MEETING CALENDAR January 2017 - December 2017 (Adopted by Council - 28 November 2016) TIME

JAN

FEB

MAR APRIL

MAY

Mon

Mon

Mon

Mon

Mon

6 Ordinary Council Meeting

Policy Review Committee

JUNE JULY Mon

Mon

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

4

1

7.30pm 27@

27

13

13

10

18 (7.00pm)

22#

26*

24

28@

25^ (7.00pm)

23∞

8

19

10

14

11

9

27#+ 11

7.00pm 13

 * # @ ^  ∞ +

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted Meetings at which the Operational Plan quarterly reviews (March and September) are presented Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented Election of Mayor/Deputy Mayor Meeting at which the 2016-2017 Annual Statements are presented Meeting at which any comments on the 2016-2017 Annual Statements are presented Meeting at which the Annual Report is presented -

Extraordinary Meetings are held as required. Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee). Should you wish to address Council, please contact Governance Coordinator, Adam Beggs.

UNCONFIRMED MINUTES OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY 28 NOVEMBER 2016 AT 7:30PM NATIONAL ANTHEM The meeting opened with the National Anthem. STATEMENT OF RECOGNITION His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage. PRAYER The Council Prayer was read by the Rev Neil Checkley. PRESENT His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price. APOLOGIES There were no apologies. CONFIRMATION OF MINUTES - Ordinary Meeting - 24 October 2016 299 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown that the minutes of the Ordinary Meeting of 24 October 2016 be confirmed. DECLARATIONS OF INTEREST Councillor Karen McKeown declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 4 - Chronology of events surrounding outcome of Class 1 Land and Environment Court appeal – Refused Building Certificate Application BC15/0048 for a Solid Metal Panel Fence and Section 96 Modification Application Appeal 15/10683 at (No.41-47) Jolly Street, Castlereagh Applicant: Ty and Deanne Gosling; Owner: ~Ty and Deanne Gosling as a member of her family was once employed by the applicant.

This is Page No 1 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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MAYORAL MINUTES 1

Passing of Charlie Lowles OAM

Councillors Ben Price, Kevin Crameri OAM, Marcus Cornish and Aaron Duke spoke in support of the Mayoral Minute. 300 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ben Price that the Mayoral Minute on Passing of Charlie Lowles OAM be received. 2

Ripples Leisure Centre Local Business Award Winners

Councillor Aaron Duke left the meeting, the time being 7:43pm. Councillor Tricia Hitchen spoke in support of the Mayoral Minute. 301 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen that the Mayoral Minute on Ripples Leisure Centre Local Business Award Winners be received. 3

Real Festival 2016

Councillor Aaron Duke returned to the meeting, the time being 7:47pm Councillor Aaron Duke left the meeting at 7:48pm and did not return. Councillors Tricia Hitchen, Jim Aitken OAM and Karen McKeown spoke in support of the Mayoral Minute. 302 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen that the Mayoral Minute on Real Festival 2016 be received. REPORTS OF COMMITTEES 1

Report and Recommendations of the Local Traffic Committee Meeting held on 7 November 2016

A MOTION was moved by Councillor Karen McKeown seconded Councillor Greg Davies that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 November, 2016 be adopted. 303 An AMENDMENT was moved by Councillor Marcus Cornish seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 November, 2016 be adopted, with Item 1 being amended to now read: That: 1.

The information contained in the report on Local Traffic Committee Policy and Framework be received.

2.

The provisions of the A guide to the delegation to Councils for the regulation of traffic, particularly Section 5 which sets out the constitution, protocols and operation of the Local Traffic Committee, be noted.

3.

The Local Traffic Committee apply the provisions of the Model Code of Conduct for Local Councils in NSW to guide the standard of conduct and behaviour at its meetings.

4.

Council write to the Roads and Maritime Services requesting them to review A guide to the delegation to Councils for the regulation of traffic, particularly

This is Page No 2 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Section 5 which sets out the constitution, protocols and operation of the Local Traffic Committee, with regard to permitting councillors other than the Council representative to have input to Local Traffic Committee meetings, with a report on this matter to be presented to the first Ordinary Meeting of Council in 2017. The AMENDMENT was PUT. The AMENDMENT was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED. 2

Report and Recommendations of the Policy Review Committee Meeting held on 14 November 2016

304 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 14 November, 2016, with the exception of Items 2 and 3 be adopted. 2

Report and Recommendations of the Policy Review Committee Meeting held on 14 November 2016 - Item 2 - Review of Resolution of Council Regarding Determination of Place of Public Worship and Community

A MOTION was moved by Councillor Marcus Cornish seconded Councillor Jim Aitken OAM that the information contained in this report on Review of Resolution of Council Regarding Determination of Place of Public Worship and Community Centre Development Applications be received. 305 An AMENDMENT was moved by Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM That: 1. The information contained in this report on Review of Resolution of Council Regarding Determination of Place of Public Worship and Community Centre Development Applications be received. 2. Councillors be advised by memorandum rather than a report on the details of all development applications for places of public worship, community centres and schools including applications for modification of consent under section 96 of the Environmental Planning and Assessment Act 1979. The AMENDMENT was PUT. The AMENDMENT was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result: For Councillor Kath Presdee Councillor Ben Price Councillor Greg Davies Councillor Todd Carney Councillor Karen McKeown Councillor Kevin Crameri OAM Councillor Ross Fowler OAM Councillor Jim Aitken OAM

Against Councillor Joshua Hoole Councillor Bernard Bratusa Councillor Marcus Cornish

This is Page No 3 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Councillor Mark Davies Councillor Tricia Hitchen Councillor John Thain 2

Report and Recommendations of the Policy Review Committee Meeting held on 14 November 2016 – Item 3 - Draft Public Benefit Policy

306 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM That: 1.

The information contained in the report on Draft Public Benefit Policy be received.

2.

Council adopt the Public Benefit Policy as amended and attached, effective on the date the LEP amendment to insert an Incentives Clause within the Penrith LEP 2010 is made.

3.

The General Manager be granted delegation to make minor changes to the Policy prior to the commencement of the Policy.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result: For Councillor Kath Presdee Councillor Ben Price Councillor Greg Davies Councillor Todd Carney Councillor Karen McKeown Councillor Kevin Crameri OAM Councillor Ross Fowler OAM Councillor Jim Aitken OAM Councillor Mark Davies Councillor Joshua Hoole Councillor Tricia Hitchen Councillor Bernard Bratusa Councillor Marcus Cornish Councillor John Thain

Against

DELIVERY PROGRAM REPORTS OUTCOME 1 - WE CAN WORK CLOSE TO HOME 1

Economic Development Strategy and Model

307 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish That: 1.

The information contained in the report on Economic Development Strategy and Model be received.

2.

Council adopt the draft Economic Development Strategy.

3.

Council adopt the in-house economic delivery model as outlined in this report, supported by an expert panel.

This is Page No 4 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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A report be brought back to Council outlining details of the expert panel in terms of its proposed composition and operations.

Real Festival

308 RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kath Presdee That: 1.

The information contained in the report on Real Festival be received.

2.

The sponsors be thanked for their contributions to the 2016 Real Festival.

OUTCOME 2 - WE PLAN FOR OUR FUTURE GROWTH 3

Heritage Assistance Fund

A MOTION was moved by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM That: 1.

The information contained in the report on Heritage Assistance Fund be received.

2.

Council endorse the funding allocation as outlined in the report.

3.

Council increase the funding allocation to $50,000 and index an increase each year of 5% to cover costs of repairs to heritage buildings.

309 An AMENDMENT was moved by Councillor Greg Davies seconded Councillor Bernard Bratusa 1.

The information contained in the report on Heritage Assistance Fund be received.

2.

Council endorse the funding allocation as outlined in the report.

3.

A report be presented to a Councillor Briefing regarding an increase to the Heritage Assistance Fund.

The AMENDMENT was PUT. The AMENDMENT was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED. 4

Chronology of events surrounding outcome of Class 1 Land and Environment Court appeal – Refused Building Certificate Application BC15/0048 for a Solid Metal Panel Fence and Section 96 Modification Application Appeal 15/10683 at (No.41-47) Jolly Street, Castlereagh Applicant: Ty and Deanne Gosling; Owner: ~Ty and Deanne Gosling

Councillor Mark Davies left the meeting, the time being 8:38pm. Councillor Mark Davies returned to the meeting, the time being 8:41pm. 310 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

This is Page No 5 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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That: 1. The information contained in the report on the Chronology of events surrounding outcome of Class 1 Land and Environment Court appeal – Refused Building Certificate Application BC15/0048 for a Solid Metal Panel Fence and Class 1 S96 Modification Application Appeal 15/10683 at (No.4147) Jolly Street, Castlereagh be received. 2. A further report be presented to Council addressing recommendation 2 at Minute No. 248 of Council’s Ordinary meeting minutes of 22 August, 2016, which reads as follows: “2.

5

A further report to Council be prepared regarding the chronology of all events surrounding this matter and why it has failed in court proceedings.”

Nomination of Panel Members from the Joint Regional Planning Panel to Sydney West Planning Panel

311 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Todd Carney That:

6

1.

The information contained in the report on Nomination of Panel Members from the Joint Regional Planning Panel to Sydney West Planning Panel be received.

2.

Council endorse the appointment of Councillor Ben Price and Ross Fowler OAM (alternate) as representatives to the Sydney West Planning Panel as previously resolved.

3.

The General Manager be granted delegation to reappoint a staff representative as previously resolved.

4.

Where further panel changes occur within the appointment period, this resolution be relied upon for continued representation on that panel.

5.

The Panel Secretariat of the Sydney West Planning Panel be advised of the outcome.

Temporary Commuter Parking - Approval to undertake work on Lot 3003 , 3004, 3005 DP 1184489 Applicant: Penrith City Council; Owner: ~Urban Growth NSW

312 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Ben Price That: 1.

The information contained in the report on Temporary Commuter Parking Approval to undertake work on Lot 3003 , 3004, 3005 DP 1184489 be received.

2.

The Property Development Manager be authorised to enter into the necessary licensing agreements for the use of lots 3003 , 3004 , 3005 DP1184498 for up to twelve months for public parking.

3.

Works be undertaken on Lots 3003 , 3004 , 3005 DP 1184498 for the purpose of establishing a temporary public parking area.

This is Page No 6 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Development Application No. DA15/0517 for Alterations & Additions to Existing Sikh Worship Centre & Punjabi Cultural School at Lot 13 DP 30274, (No. 15-27) Blaikie Road, Jamisontown Applicant: N.F. Billyard Pty Ltd; Owner: ~Sikh Association of Australia

313 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM That: 1.

The information contained in the report on Development Application No. DA15/0517 for Alterations & Additions to Existing Sikh Worship Centre & Punjabi Cultural School at Lot 13 DP 30274, (No. 15-27) Blaikie Road, Jamisontown be received.

2.

Development Application No. DA15/0517 for Alterations & Additions to Existing Sikh Worship Centre & Punjabi Cultural School at Lot 13 DP 30274, (No. 15-27) Blaikie Road, Jamisontown be approved subject to the following conditions: Special Conditions 2.1 Flood Evacuation Plan The Flood Evacuation Plan prepared by N F Billyard dated 24 March 2016 shall be kept on the premises at all times and implemented when required. 2.2 Front Fence Details Prior to the issue of a Construction Certificate, the existing front fence shall be removed and details of the replacement fence are to be submitted to, and approved by, Council. Such fencing shall be rural in character and allow the free passage of flood water to ensure there is no intensification or diversion of flood waters passing though the site. 2.3 Plan of Management Prior to the issue of an Occupation Certificate, a plan of management for the activity shall be submitted and approved by Council. The plan of management shall address the following matters: Noise management. On-site car parking. External lighting. Waste management. Community liaison. Security. Compliance with development consent. Revision. 2.4 Priest Accommodation The priest accommodation is to be used by a maximum of 2 (two) priests at any one time. 2.5 Details of mechanical plant and equipment acoustic compliance

This is Page No 7 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Prior to the issue of the Construction Certificate, further details on the type and location of all mechanical plant and equipment associated with the development, (including the mechanical plant and equipment that is required to be provided as detailed in the report titled "Noise Assessment Report Proposed Alterations and Additions 15-27 Blaikie Road Jamisontown, NSW" (Report 150059R0) prepared by Rodney Stevens Acoustics and dated 11 May 2015, is to be provided to Council for consideration and approval. Suitable data and information, assessed by a qualified acoustic consultant, is to be supplied to demonstrate that the operation of the mechanical ventilation/air-conditioning equipment will comply with the noise criteria established. Prior to the issue of the Occupation Certificate, a Compliance Certificate is to be submitted to and approved by Council. The Compliance Certificate is to be prepared by an appropriately qualified acoustic consultant and is to certify that all plant and equipment has been installed to comply with the above information and the established noise criteria. Should the Compliance Certificate identify any non-compliance issues, the Certificate is to provide suitable recommendations for mitigation of those issues. Any mitigation works are to be undertaken within thirty (30) days from the date of notice from Council, unless otherwise specified. This Compliance Certificate for the mechanical plant and equipment may be included in the Compliance Certificate that is required for the development as a whole with respect to certifying that the building has been constructed to meet the noise criteria established in the report titled "Noise Assessment Report Proposed Alterations and Additions 15-27 Blaikie Road Jamisontown, NSW" (Report 150059R0) prepared by Rodney Stevens Acoustics and dated 11 May 2015". 2.6 Noise Complaints In the event of a noise complaint(s) relating to the development being received by Council, the owner and/or occupier of the development may be required by Council to obtain the services of a suitably qualified acoustic consultant to undertake a noise impact assessment on the development to address the concerns of the community. The noise impact assessment report is to be prepared and provided to Council within 45 days of being requested. The assessment report is to be approved by Council, with any recommendations being implemented in accordance with the approved assessment report. 2.7 Noise Management Plan A Noise Management Plan (NMP) is to be prepared and submitted to Penrith City Council for consideration and approval prior to the issue of an Occupation Certificate. The NMP is to address all noise related aspects of the development, and is to include, but not be limited to, management controls proposed to manage noise from the outdoor playground areas to ensure compliance with the noise criteria established in the report titled "Noise Assessment Report Proposed Alterations and Additions 15-27 Blaikie Road Jamisontown NSW" (Report 150059R0) prepared by Rodney Stevens Acoustics and dated 11 May 2015. Aside from the use of the outdoor playground areas, all other activities associated with the use of the building (including praying, meeting, teaching, and other associated activities) are to be conducted only indoor of the building at all times. This is Page No 8 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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2.8 Noise Signage Appropriate signage is to be provided to the carpark and entrance of the main building requesting patrons to minimise noise and protect the amenity of the surrounding neighbourhood. Prior to the issuing of the Occupation Certificate, a suitable signage plan is to be submitted to Council for approval. The signage plan is to include the first two recommendations provided in Section 7 of the report titled ""Noise Assessment Report Proposed Alterations and Additions 15-27 Blaikie Road Jamisontown, NSW" (Report 150059R0) prepared by Rodney Stevens Acoustics and dated 11 May 2015 and is to provide details on the location, sizing and wording of the proposed signs. The signs are to be constructed prior to the issuing of the Occupation Certificate. 2.9 Unexpected Finds Should any "unexpected finds" occur during site excavation and earthworks, including, but not limited to, the identification/finding of contaminated soils, buried building materials, asbestos, odour and/or staining, works are to cease immediately and Council notified. Any such "unexpected finds" shall be addressed by an appropriately qualified environmental consultant. All remediation works within the Penrith Local Government Area are considered to be Category 1 works under State Environmental Planning Policy 55-Remediation of Land. Should any contamination be found during development works and should remediation be required, development consent is to be sought from Penrith City Council before the remediation works commence. 2.10 No sale of foods The kitchen associated with the development is only to be used for private use and not for the sale of food to the public. 2.11 Standard Conditions A001 – Approved Plans A019 – Occupation certificate A029 - Hours of operation and delivery times A032 - Goods in buildings A038 - Lighting locations A039 – Graffiti A046 - Obtain Construction Certificate before commencement of works B002 - As for demolition and disposal to approved landfill site B003 – asbestos B004 – Dust B005 - Mud/Soil B006 - Hours of work D001 - Implement approved sediment & erosion control measures D005 – No filling without prior approval D007 - Cut and fill of land requiring Validation Certificate – limited to footprint D009 - Covering of waste storage area This is Page No 9 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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D010 – Appropriate disposal of excavated or other waste D013 - Approved noise level D014 – Noise E009 - Annual fire safety-essential fire safety (Class 2-9 buildings) E01A - BCA compliance for Class 2-9 G002 - Section 73 Sydney Water Act 1994 H001 - Stamped plans and erection of site notice H002 - All forms of construction H041 - Hours of work (other devt) K101 - Works at no cost to Council K201 - Infrastructure Bond K202 - S138 Roads Act – Works and Structures - Minor Works in the public road K209 - Stormwater Discharge – Minor Development K214 - Flooding – Floor levels K217 - Flooding – Flood Compatible Materials K218 - Flooding – Structural Adequacy K219 - Flooding - Flood Proofing K222 - Access, Car Parking and Manoeuvring – General K401 - Flooding – Surveyor Verification of floor levels K501 - Penrith City Council clearance – Roads Act/ Local Government Act K503 - Works as executed – General and Compliance Documentation K504 - Stormwater Compliance K511 - Directional signage K701 - Flood Risk Advice L001 – General L012 - Existing landscaping (for existing development) Q01F - Notice of Commencement & Appointment of PCA2 Q006 - Occupation Certificate (Class 2 - 9) In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result: For

Against

Councillor Kath Presdee Councillor Ben Price Councillor Greg Davies Councillor Todd Carney Councillor Karen McKeown Councillor Kevin Crameri OAM Councillor Ross Fowler OAM Councillor Jim Aitken OAM This is Page No 10 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Councillor Mark Davies Councillor Joshua Hoole Councillor Tricia Hitchen Councillor Bernard Bratusa Councillor Marcus Cornish Councillor John Thain OUTCOME 3 - WE CAN GET AROUND THE CITY 8

Tender Reference 16/17-07, WSIP, LRP - Construction of Bringelly Road & Caddens Road Roundabout, Kingswood

314 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Price That:

9

1.

The information contained in the report on Tender Reference 16/17-07, WSIP, LRP - Construction of Bringelly Road & Caddens Road Roundabout, Kingswood be received.

2.

Talis Civil Pty Ltd be awarded the contract for the Construction of Bringelly Road and Caddens Road Roundabout in Kingswood, for an amount of $977,736 excluding GST.

3.

The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

Tender Reference 16/17-08, WSIP, LRP - Design of Erskine Park Road Upgrade

315 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Price That:

10

1.

The information contained in the report on Tender Reference 16/17-08, WSIP, LRP - Design of Erskine Park Road Upgrade be received.

2.

Kellogg Brown and Root Pty Ltd be awarded the contract for the Detailed Design of Erskine Park Road Upgrade, for an amount of $494,300 excluding GST.

3.

The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

Tender Reference 16/17-06, Demolition of Allen Place Elevated Carpark

316 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Price That: 1.

The information contained in the report on RFT16/17-06 demolition of Allen Place Elevated Carpark be received.

2.

Budget Demolition and Excavation Pty Ltd be awarded the contract for the Tender Reference 16/17-06, Demolition of Allen Place Elevated Carpark, for an amount of $483,600 excluding GST.

3.

The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

This is Page No 11 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Review of Environmental Factors (REF) for The Northern Road Upgrade (Stage 3) between Glenmore Parkway, Glenmore Park and Jamison Road, South Penrith

Councillor Kevin Crameri OAM left the meeting, the time being 9:09pm. 317 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Tricia Hitchen That: 1.

The information contained in the report on Review of Environmental Factors (REF) for The Northern Road Upgrade (Stage 3) between Glenmore Parkway, Glenmore Park and Jamison Road, South Penrith be received.

2.

Council’s Engineering Services Manager be authorised to finalise a submission, based on this report, to the Roads and Maritime Services by 1 December 2016.

OUTCOME 6 - WE'RE HEALTHY AND SHARE STRONG COMMUNITY SPIRIT 12

Youth Week 2017 Program - Funding Recommendations

318 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Karen McKeown That:

13

1.

The information contained in the report on Youth Week 2017 Program Funding Recommendations be received.

2.

Council endorse the three recommended projects and funding amounts to the total value of $6,150 as outlined in Table 1 of this report.

Applications to the Federal Government's Community Development Grants (CDG) Programme

319 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Karen McKeown That: 1.

The information contained in the report on Applications to the Federal Government's Community Development Grants (CDG) Programme be received

2.

Council endorse the submission of Project Proposals to the Community Development Grant Program for facility improvements and amounts identified, at the following facilities: Tench Reserve

$5 million

Greygums Oval

$750,000

Jamison Park

$600,000

Lewers Gallery

$380,000

Weir Reserve

$270,000

Potter Fields

$130,000

Ched Towns Reserve

$120,000

This is Page No 12 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

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Myrtle Road Reserve

$100,000

Patterson Oval

$100,000

3.

Council Officers execute the Deeds of Agreement for successful Project Proposals applications.

4.

Council write to Senator the Hon Fiona Nash and Senator the Hon Marise Payne expressing appreciation for their support.

Naming of a park in St Clair

Councillor Kevin Crameri OAM returned to the meeting, the time being 9:12pm. 320 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Price That: 1.

The information contained in the report on Naming of a park in St Clair be received.

2.

Council endorse the naming of the park on the corner of Feather Street and McIntyre as ‘Dr Elizabeth Torrance Park’ and make application to the Geographical Names Board for the official gazetting.

3.

Following gazettal, an official naming ceremony be held at the reserve.

OUTCOME 7 - WE HAVE CONFIDENCE IN OUR COUNCIL Councillor Mark Davies left the meeting at 9:14pm and did not return. 15

Organisational Performance Report - September 2016

321 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Joshua Hoole That:

16

1.

The information contained in the report on Organisational Performance Report - September 2016 be received.

2.

The Organisational Performance Report - September 2016 as at 30 September 2016, including the revised estimates outlined in this report, and detailed in the Organisational Performance Report be adopted.

Proposed Council Meeting Calendar for 2017

322 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Joshua Hoole That: 1.

The information contained in the report on Proposed Council Meeting Calendar for 2017 be received.

2.

The draft Meeting Calendar for 2017 be adopted.

This is Page No 13 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

Ordinary Meeting 17

Monday 28 November 2016

Code of Conduct - Report on Complaints Statistics

323 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Joshua Hoole That:

19

1.

The information contained in the report on Code of Conduct - Report on Complaints Statistics be received.

2.

A copy of the report along with the complaints statistics provided in accordance with 12.1 of the Model Code Procedures be forwarded to the Office of Local Government.

Annual Report 2015-16

324 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Joshua Hoole That:

20

1.

The information contained in the report on Annual Report 2015-16 be received.

2.

The Annual Report 2015-16 be endorsed for submission to the NSW Office of Local Government by 30 November 2016.

Tender Reference RFT 16/17-01 Provision of an E-Recruitment, On Boarding and Learning Management System

325 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Joshua Hoole That:

21

1.

The information contained in the report on Tender Reference RFT 16/17-01 Provision of an E-Recruitment, On Boarding and Learning Management System be received.

2.

PageUp People Pty Ltd be accepted as the preferred tenderer for our ERecruitment, On Boarding and Succession Planning systems for a contract sum of $496,090 excluding GST for a period of three years.

Summary of Investments & Banking for the period 1 October to 31 October 2016

326 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Joshua Hoole That: 1.

The information contained in the report on Summary of Investments & Banking for the period 1 October to 31 October 2016 be received.

2.

The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 October 2016 to 31 October 2016 be noted and accepted.

3.

The graphical investment analysis as at 31 October 2016 be noted.

This is Page No 14 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

Ordinary Meeting 18

Monday 28 November 2016

Councillor Working Parties

327 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Ross Fowler OAM That: 1.

The information contained in the report on Councillor Working Parties be received.

2.

Council appoint the following Councillors to Working Parties for the 20162020 Council term: a) Councillors Karen McKeown, Bernard Bratusa, Greg Davies and Marcus Cornish be appointed to the Communication Working Party. b) Councillors Ross Fowler OAM, Mark Davies, Jim Aitken OAM and Greg Davies be appointed Domestic Waste Service Working Party. c) Councillors Ross Fowler OAM, Mark Davies, Jim Aitken OAM, Tricia Hitchen and Greg Davies be appointed to the Finance and Economic Opportunities Working Party. d) Councillors Marcus Cornish, Kevin Crameri OAM, Jim Aitken OAM and Joshua Hoole be appointed to the Floodplain Management Working Party. e) Councillors Tricia Hitchen and Kath Presdee be appointed to Library Services Working Party. f)

Councillors Karen McKeown, Aaron Duke and Joshua Hoole be appointed Multicultural Working Party.

g) Councillors Ross Fowler OAM, Mark Davies, Jim Aitken OAM, Bernard Bratusa and Todd Carney be appointed Recreation Working Party. 3. Council establish and appoint Councillors Karen McKeown, Kath Presdee and John Thain to the Resilience Committee for the 2016-2020 Council term. REQUESTS FOR REPORTS AND MEMORANDUMS RR 1

Resurfacing of roads in Orchard Hills

Councillor Todd Carney requested a memo reply to all Councillors on when Kent, Landsdowne, Calverts, Homestead Roads, Wentworth Avenue and surrounding roads in Orchard Hills may be resurfaced. RR 2

Letter of congratulations to Greater Western Sydney Giants

Councillor Kath Presdee requested that Council write a letter to GWS Giants, congratulating them on continuing the strong sporting tradition of Penrith in the national sphere and acknowledging the achievements of Renee Tomkins of Penrith Ramettes and Jake Stein, Category B Rookie.

This is Page No 15 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

Ordinary Meeting RR 3 Penrith

Monday 28 November 2016

Roundabout at Intersection of Batt Street and Racecourse Road,

Councillor Kath Presdee requested that the Local Traffic Committee investigate the black spot conditions at the roundabout intersection of Batt Street and Racecourse Road, Penrith with a view to improving the safety of both road users and residents in the area. RR 4

Coolamon Trees - Jamison Park, Penrith

Councillor Tricia Hitchen requested a memo reply to all Councillors outlining steps Council will take to preserve the three remaining Coolamon trees at Jamison Park, Penrith and to prevent them from being damaged. Councillor Ben Price left the meeting, the time being 9:30pm RR 5

Clearing of Road Reserves In Londonderry and Llandilo

Councillor Kevin Crameri OAM requested an urgent report to Council on the possibility of clearing road reserves in Londonderry and Llandilo, in particular Northern Road and Llandilo Road, for bush fire protection purposes. RR 6

Parking Permit System - Thornton

Councillor Kevin Crameri OAM requested a memo reply to all Councillors investigating the possibility of instigating a parking permit system for residents of Thornton enabling them to park in the street in front of their homes.

COMMITTEE OF THE WHOLE Councillor Ben Price returned to the meeting, the time being 9:35pm. 328 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ben Price that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:35pm. 1

Presence of the Public

CW1 RESOLVED on the motion of Councillor Greg Davies seconded Councillor Karen McKeown that the press and public be excluded from Committee of the Whole to deal with the following matters: Outcome 4 2

Reserve Street Site Commercial Agreement This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

This is Page No 16 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

Ordinary Meeting

Monday 28 November 2016

Outcome 1 3

Leasing Part of Unused Road on the Corner of Henry Street and Kendall Street Penrith to Red Rooster Foods Pty Limited This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

The meeting resumed at 9:42pm and the General Manager reported that the Committee of the Whole met at 9:35pm on 28 November 2016, the following being present His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Ross Fowler OAM, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price. and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council. CONFIDENTIAL BUSINESS 2

Reserve Street Site Commercial Agreement

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM CW2 That:

3

1.

The information contained in the report on Reserve Street Site Commercial Agreement be received.

2.

A commercial agreement be finalised and executed in accordance with the terms and conditions detailed in this report.

3.

Council enter into a 99-year lease with Greengate upon completion of the conditions precedent in the commercial agreement.

4.

The Council seal be placed on all necessary documentation.

5.

Surplus funds be referred to the Property Development Fund.

Leasing Part of Unused Road on the Corner of Henry Street and Kendall Street Penrith to Red Rooster Foods Pty Limited

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Bernard Bratusa CW3 That: 1.

The information contained in the report on Leasing Part of Unused Road on the Corner of Henry Street and Kendall Street Penrith to Red Rooster Foods Pty Limited be received.

2.

Council grant a new 5-year Licence Agreement to Red Rooster Foods Pty Limited in accordance with the terms and conditions as outlined in the report.

This is Page No 17 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

Ordinary Meeting 3.

Monday 28 November 2016

The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

ADOPTION OF COMMITTEE OF THE WHOLE 329 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted. There being no further business the Chairperson declared the meeting closed the time being 9:44pm.

This is Page No 18 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers on Monday 28 November 2016

PENRITH CITY COUNCIL Procedure for Addressing Meetings Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against. Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting. Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course. In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments. It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum. It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege). A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action. Prior to addressing the meeting the person will be required to sign the following statement: “I (name) understand that the meeting I intend to address on (date) is a public meeting. I also understand that should I say or present any material that is inappropriate, I may be subject to legal action. I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”. Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted. The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm. It is up to the Council or Committee to decide if the request to address the meeting will be granted. Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

The Chairperson will then call the person up to the lectern or speaking area. The person addressing the meeting needs to clearly indicate:  Their name;  Organisation or group they are representing (if applicable);  Details of the issue to be addressed and the item number of the report in the Business Paper;  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;  The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc). Each person then has five minutes to make their address. Those addressing Council will be required to speak to the written statement they have submitted. Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only. Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them. When this occurs, they should then return to their seat. Glenn McCarthy Public Officer 02 4732 7649

MAYORAL MINUTES Item

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Silver Accreditation for Gender Equity Program

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2

International Day of People with Disability 2016 - Council Award

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Mayoral Minute Silver Accreditation for Gender Equity Program I am delighted to announce that Penrith City Council has achieved silver accreditation for our efforts to improve gender equity across our organisation. Hopefully all staff have now received a token of appreciation (in the form of a silver biscuit) for their role in achieving this important milestone. This accreditation was awarded by the Australian Local Government Women's Association (ALGWA) through the 5050 Vision Councils for Gender Equity Program and we join a small number of councils across Australia who have achieved Silver status. The program encourages councils to identify and address gender equity issues, with the aim of increasing the participation of women in local government. Since being awarded bronze in the program in 2010 we’ve been working to progress to silver level. Of the many projects we’re undertaking, we are most proud of the three we highlighted in our award application:  The formation of the dedicated and enthusiastic Gender Equity Project team, a group of passionate volunteers who have planned and implemented a calendar of events, forums and presentations to support women in the organisation since 2012 around the themes of work and family balance as well as professional development.  The proactive campaign led by the Workforce team to improve salary equity by encouraging staff to pursue their salary progression, through increased awareness and improvements to the step placement process. This has seen a reduction in the gap between men and women on Step 3 from 25% to 20%.  The ongoing leadership by Council’s Gender Equity Steering Committee who have been meeting regularly over the past six years to implement Council’s Gender Equity Action Plan and develop policy directions that have been vital to Council improving its gender equity statistics. The silver award process was independently overseen by ALGWA and included an anonymous online survey sent to staff. I'm particularly pleased that 86% of respondents said our Council is committed to increasing gender equity and opportunities. Our commitment to gender equity will continue and this award is just a step along the way. With our mentoring program and our successful bid to host the NSW ALGWA Conference in May next year, I’m confident we will keep building on this momentum and hopefully achieve Gold in the not too distant future. This milestone will also be celebrated with our teams at the Depot and in our children’s centres in coming months. Congratulations to everyone on this fantastic achievement.

Councillor John Thain Mayor

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RECOMMENDATION That the Mayoral Minute on Silver Accreditation for Gender Equity Program be received.

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Mayoral Minute International Day of People with Disability 2016 - Council Award Penrith Council has received an award from the NSW Business Chamber for its outstanding achievements in making Penrith more accessible and inclusive for people with disability. The awards were part of the Chamber’s 2016 International Day of People with Disability celebration held in North Sydney on Friday 2 December. The award was presented by Paralympian gold medallist Ellie Cole, OAM and Donna Purcell, Diversity Manager with the Commonwealth Bank to Council officers, Erich Weller, Community and Cultural Development Manager, and Joe Ibbitson, Community Programs Coordinator. Recent achievements and recognition in this area of work include:  The opening of the Livvi’s Place inclusive playground in Jordan Springs in partnership with the Touched by Olivia foundation and Lendlease  The Nepean No Boundaries art group which continues to publicly exhibit artworks following the inclusive multimedia arts projection project which received a National Disability Award in 2013  Invitation from Local Government NSW for Community Programs Coordinator Joe Ibbitson to assist other councils in the Greater Western Sydney region to develop Disability Inclusion Action Plans  Completion of the shared pathway between Penrith and St Marys including recognition of Ronda Hopkins and her contribution to advocacy for people with disability  The leadership role played by Council’s Access Committee in providing advice to Council on access and inclusion. The Chamber hosted the International Day celebration to encourage their members to provide employment opportunities for people with disability and make their businesses more accessible and inclusive. Additional award recipients included the City of Sydney Council, Sunnyfield Disability Services, House with No Steps, Settlement Services International and a number of NSW Chamber members. On behalf of Council and the Penrith community I am proud of Council’s continuing achievement in making our City more accessible and inclusive.

Councillor John Thain Mayor RECOMMENDATION That the Mayoral Minute on International Day of People with Disability 2016 - Council Award be received.

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REPORTS OF COMMITTEES Item

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Report and Recommendations of the Local Traffic Committee held on 5 December 2016 Report and Recommendations of the Policy Review Committee Meeting held on 12 December 2016

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REPORT AND RECOMMENDATIONS OF THE LOCAL TRAFFIC COMMITTEE MEETING HELD ON 5 DECEMBER, 2016

PRESENT Councillor Aaron Duke (Representative for the Member for Londonderry), Councillor Joshua Hoole (Representative for the Member for Mulgoa), Councillor Karen McKeown (Council Representative), Wayne Mitchell (Chair) – Executive Manager Environment and City Development, David Lance – Roads and Maritime Services, Matthew Shirvington – Penrith Police LAC, Mark Elliott – St Marys Police LAC. IN ATTENDANCE Councillor Marcus Cornish, Stephen Page – St Marys Police LAC, Senior Constable Andrew Hayward – Penrith Police LAC, Steve Grady – Busways, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Caitlin Bailey – Trainee Engineer, Bernie Meier – Signs and Line Marking Officer, Noel Fuller – Ranger and Animal Services Coordinator. APOLOGIES Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith), Laura Van-Putter – Roads and Maritime Services, Catherine Waerner – Road Safety Officer. CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 7 November 2016 Council requested an amendment be made and a further recommendation be added to Item 1 of the Local Traffic Committee Meeting on 7 November 2016 “Council Local Traffic Committee Policy and Framework”. 4.

Council write to the Roads and Maritime Services (RMS) requesting them to review A guide to the delegation to Councils for the regulation of traffic, particularly Section 5 which sets out the constitution, protocols and operation of the Local Traffic Committee, with regard to permitting councillors other than the Council representative to have input to Local Traffic Committee meetings, with a report on this matter to be presented to the first Ordinary Meeting of Council in 2017.

LTC 248 That the minutes of the Local Traffic Committee Meeting of 7 November 2016 be confirmed with amendment to Item 1, Recommendation 4 as noted above. DECLARATIONS OF INTEREST Councillor Karen McKeown (Council Representative) – Item 8: “29-31 Regentville Road, Jamisontown – Proposed ‘No Stopping’ Restrictions”.

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DELIVERY PROGRAM REPORTS OUTCOME 3 - WE CAN GET AROUND THE CITY 1

Local Traffic Committee - Proposed Meeting Dates for 2017

RECOMMENDED That:

2

1.

The information contained in the report on Local Traffic Committee Proposed Meeting Dates for 2017 be received.

2.

The above dates be confirmed for 2017.

Farlow Place, Kingswood - Proposed Part-time 'No Parking' Restrictions

RECOMMENDED That: 1.

The information contained in the report on Farlow Place, Kingswood Proposed Part-time 'No Parking' Restrictions be received.

2.

The extension of existing ‘No Parking’ restrictions (8.30am to 3.30pm School Days) on Farlow Place, fronting house numbers 2, 3, 4, 5, 6 and 7, be installed as shown in Appendix 1.

3.

Affected residents and the residents who made submissions to Council be advised of Council’s resolution.

4.

Council write to the Principal of St Dominic’s College advising of the changes.

Councillor Joshua Hoole (Representative for the Member for Mulgoa) arrived at the meeting, the time being 9:20am. 3

Grays Lane, Hindmarsh Street and Boundary Road, Cranebrook Proposed Signage, Linemarking and Traffic Facilities

Steve Grady of Busways and David Lance of RMS both requested that the design of the raised threshold pedestrian crossing (in Hindmarsh Street) be relocated slightly north to assist buses and vehicles stopping ability when traversing the raised threshold on approach to the roundabout intersection. RECOMMENDED That: 1. The information contained in the report on Grays Lane, Hindmarsh Street and Boundary Road, Cranebrook - Proposed Signage, Linemarking and Traffic Facilities be received. 2. The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on Grays Lane north of the pedestrian crossing be extended from 16 metres to 28 metres, as shown in Appendix 1. 3. A raised threshold pedestrian crossing be approved in principle on Hindmarsh Street north of the roundabout with Laycock Street at the location of the current at grade pedestrian crossing, to be funded from a Roads and Maritime Services grant if approved or otherwise from the current or future urgent traffic facilities budget, and for a detailed design plan to be presented

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to a future meeting, as shown in Appendix 2. 4. A median island stop treatment with pedestrian provision be approved in principle for the intersection of Grays Lane at Hindmarsh Street, to be entered into Council’s Traffic Facilities Prioritisation List and for a detailed design plan to be presented to a future meeting, as shown in Appendix 2. 5. A painted island with pedestrian provision be installed in the cul-de-sac at the intersection with Grays Lane, as shown in Appendices 2 and 3. 6. The ‘No Stopping’ zone in the end of the cul-de-sac near Grays Lane be reduced at both ends from 16 metres to 10 metres as shown in Appendix 4. 7. Councillor Cornish and the Principal of Samuel Terry Public School be advised of Council’s resolution. 4

Russell Street, Emu Plains - Proposed Changes to Signage

RECOMMENDED That:

5

1.

The information contained in the report on Russell Street, Emu Plains Proposed Changes to Signage be received.

2.

The ‘No Stopping’ zones on Russell Street on the northern side of the pedestrian refuge at Ithaca Street be extended from 42 metres to 89 metres on the western side and from 45 metres to 85 metres to the underpass as shown in Appendix 1.

3.

The ‘No Stopping’ zone be extended 52 metres north of the underpass on the western side of the road due to the narrow parking lane, and to extend the ‘No Stopping’ zone 20 metres north from the underpass to a point 6 metres north of the railway corridor access driveway, as shown on Appendix 2.

4.

Councillor Cornish be advised of Council’s resolution.

Evan Street, South Penrith - Proposed Mobility Parking Space

An updated appendix plan was tabled presenting two mobility parking spaces. RECOMMENDED That: 1.

The information contained in the report on Evan Street, South Penrith Proposed Mobility Parking Space be received.

2.

Painted islands be installed at the entrance to the Council car park near the cul-de-sac of Evan Street, South Penrith, as shown in Appendix 1.

3.

Two mobility parking spaces of 3.4 metres by 5 metres be installed adjacent to the eastern painted island in the Council car park in the Evan Street culde-sac, as shown in amended Appendix 1.

4.

Deputy Mayor, Tricia Hitchen and the Principal of York Public School be advised of Council’s resolution.

Councillor Aaron Duke (Representative for the Member of Londonderry) left the meeting, the time being 9:45am and returned to the meeting, the time being 9:47am.

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19 December 2016

Russell Street, Emu Plains - Proposed Extension of 'No Stopping' Zones at the Intersection with Bromley Road

RECOMMENDED That:

7

1.

The information contained in the report on Russell Street, Emu Plains Proposed Extension of 'No Stopping' Zones at the Intersection with Bromley Road be received.

2.

The existing No Stopping zone on the western side of Russell Street, at the intersection with Bromley Road, be extended to a total of 38.0m from the prolongation of the kerb (as shown in Appendix 1).

3.

Councillor Marcus Cornish and the adjoining businesses be advised of Council’s resolution.

Church Street, Castlereagh - Proposed Linemarking

RECOMMENDED That:

8

1.

The information contained in the report on Church Street, Castlereagh Proposed Linemarking be received.

2.

The double barrier centreline on Church Street south of East Wilchard Road be extended from 10 metres to 76 metres as shown in Appendix 1.

29-31 Regentville Road, Jamisontown - Proposed 'No Stopping' Restrictions

Councillor Karen McKeown (Council Representative) declared an interest in this matter and advised the Committee that she will not take part in this discussion. RECOMMENDED That:

9

1.

The information contained in the report on 29-31 Regentville Road, Jamisontown - Proposed 'No Stopping' Restrictions be received.

2.

Consultation be undertaken with affected businesses regarding the proposed ‘No Stopping’ restrictions across the driveway of Number 29-31 Regentville Road, Jamisontown.

3.

Subject to no substantial objections being received, ‘No Stopping’ restrictions be installed for a length of 29m, as shown in Appendix 1.

4.

The business who reported the matter be advised of Council’s resolution.

Carrington Road and Bowman Road, Londonderry - Proposed "STOP" Signage and Line Marking

RECOMMENDED That: 1.

The information contained in the report on Carrington Road and Bowman Road, Londonderry - Proposed "STOP" Signage and Line Marking be received.

2.

STOP signage and line marking, advanced warning signage and double

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barrier line marking be provided at the intersection of Carrington Road and Bowman Road, Londonderry, as shown in Appendix 1.

10

3.

The residents adjacent to the proposed changes be advised of Council’s resolution.

4.

Busways be notified of Council’s resolution.

Caddens Road, Caddens - Traffic Management Plan supporting changes to Road Pattern

RECOMMENDED That:

11

1.

The information contained in the report on Caddens Road, Caddens - Traffic Management Plan supporting changes to Road Pattern be received.

2.

The Traffic Management Plan be endorsed subject to concurrence with relevant authorities including Roads and Maritime Services, Transport for NSW, Busways and Emergency Services.

3.

Council enter negotiations with Landcom regarding the facilitation of the permanent partial road closure and decommissioning of existing pavement between Mariposa Circuit and O’Connell Lane.

4.

A comprehensive communications package be put forward to the community regarding the proposed changes to the road network.

Penrith Commuter Car Park Upgrade - Proposed Temporary Changes to On-Street Car Parking Restrictions in Thornton Estate

RECOMMENDED That:

12

1.

The information contained in the report on Penrith Commuter Car Park Upgrade - Proposed Temporary Changes to On-Street Car Parking Restrictions in Thornton Estate be received.

2.

Existing 4P and 2P on-street parking areas be temporarily changed to unrestricted parking, implemented in locations as shown in Appendix 1, until construction of the new section of commuter car park is completed.

3.

Immediately upon completion of the construction of the new commuter carpark, the 4P and 2P on-street parking signs are to be reinstated as currently signposted.

4.

Council write to Transport for NSW and all adjoining residents advising of the proposed temporary changes.

Bruce Neale Drive, Penrith - Proposed parking restrictions

RECOMMENDED That: 1.

The information contained in the report on Bruce Neale Drive, Penrith Proposed parking restrictions be received.

2.

Consultation be undertaken with Nepean Rowing Club and Naval Association of Australia (Nepean / Blue Mountains Sub Branch) with any substantial objections referred back to the Local Traffic Committee for

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consideration.

13

3.

Subject to no substantial objections being received ‘No Parking’ restrictions be installed as shown in Appendix 1.

4.

Subject to no substantial objections being received two (2) accessible car parking spaces be installed as shown in Appendix 1.

5.

Required signage and linemarking is to be funded from Council’s block grant, with any required additional pavement and/or accessible travel paths, associated with installation of accessible parking bays, are to be funded from Council’s Facilities Management budget/s, subject to availability.

6.

Council’s Facilities Management section be advised of Council’s decision.

7.

Penrith Schools Boatshed Committee be advised of Council’s decision.

Bennett Road, St Clair - Proposed Removal of 'No Stopping' Restrictions

RECOMMENDED That:

14

1.

The information contained in the report on Bennett Road, St Clair Proposed Removal of 'No Stopping' Restrictions be received.

2.

80m of No Stopping restrictions be removed, as shown in Appendix 1.

3.

Council’s Property Department and adjacent properties be notified of Council’s resolution.

Penrith City Centre - Line Marking Scheme and Changes to Regulatory Signage

RECOMMENDED That: 1. The information contained in the report on Penrith City Centre - Line Marking Scheme and Changes to Regulatory Signage be received. 2. The proposed changes to line marking listed in Table 1 of the report be endorsed for installation. 3. The proposed changes to regulatory signage listed in Table 2 of the report be implemented. 4. The CBD Corporation and City Centre Association be notified of Council’s resolution. 15

Fleming Street and Great Western Highway, St Marys - Provision of "STOP" Signage

RECOMMENDED That: 1.

The information contained in the report on Fleming Street and Great Western Highway, St Marys - Provision of "STOP" Signage be received.

2.

“STOP” signage and associated line marking be installed on Fleming Street, St Marys at the intersection with Great Western Highway (as shown on

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Appendix 1). 3. 16

The resident be advised of Council’s resolution.

Maxwell Street and Fragar Road, South Penrith - Endorsement of Design Plan for Adjustments to Existing Roundabout

RECOMMENDED That: 1.

The information contained in the report on Maxwell Street and Fragar Road, South Penrith - Endorsement of Design Plan for Adjustments to Existing Roundabout be received.

2.

The Design Plan AM187, dated November 2016, Sheets 1-5, be endorsed for construction (as shown in Appendix 1).

3.

Affected residents be notified of Council’s resolution.

GENERAL BUSINESS GB 1

Hewitt Street and Carpenter Street, Colyton - Revised Design Plan

David Drozd – Traffic Engineering Coordinator advised the Committee of minor changes to Design Plan AH124 as a result of community feedback. These minor changes included adjustments to the provision of access to No. 1 Carpenter Street and the introduction of a gap in the island to assist with pedestrian access. RECOMMENDED That subject to consultation with affected properties and businesses, minor adjustments to Design Plan AH124 be endorsed for construction. GB 2

Jane Street, Penrith - Request for Update of Construction Works Upgrade

Councillor Marcus Cornish requested of the RMS, when the construction works for the upgrade of Jane Street, Penrith will commence. David Lance of RMS advised that he will confirm the timeframe of the project with his project manager and will advise Council. RECOMMENDED That Committee note the information. GB 3

St Marys Shopping Centre - Incident Involving a Fatality

Sergeant Mark Elliot of St Marys Police LAC advised the Committee of a traffic related incident involving a fatality at St Marys Shopping Centre in Phillip Street, St Marys. Sergeant Mark Elliot advised that he is preparing a report on the incident and St Marys Police LAC Commander will contact the owners of the Shopping Centre and send the report to the Plaza Management. RECOMMENDED That the Committee note the information.

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Ordinary Meeting

GB 4

19 December 2016

Various Streets in St Marys and Werrington - Traffic Accidents Update

Sergeant Mark Elliot of St Marys Police LAC advised the Committee that there is a large reduction in traffic related accidents and fatality reports occurring on Werrington Road and Great Western Highway, Werrington, Pages Road and Great Western Highway, St Marys and Mamre Road, Lonsdale Street and Wilson Street, St Marys. RECOMMENDED That the Committee note the information. GB 5

Farewell of Sergeant Mark Elliot of St Marys Police LAC

Sergeant Mark Elliot of St Marys LAC thanked the members for their support and participation on Council’s Local Traffic Committee and farewelled the Committee members as it was his last meeting. Steve Grady also expressed thanks to Sergeant Mark Elliot for his service and expressed thanks to the Committee for everyone’s effort throughout the year. RECOMMENDED That the Committee note the information. GB 6

Bruce Neal Drive, Penrith - Request for Review of Parking

Councillor Karen McKeown (Council Representative) requested a review of the parking layout and masterplan at the Rowing Club in light of the future development of the Elite Rowing Centre. RECOMMENDED That Council’s Traffic Engineers review the parking masterplan in the DA for The Rowing Centre off Bruce Neal Drive, Penrith with regards to parking improvements following the future development of the Elite Rowing Centre. GB 7

Queen Street, St Marys - Parking Restrictions

Councillor Karen McKeown (Council Representative) advised the Committee of the current parking conditions fronting the Post Office on Queen Street, St Marys and requested that the 15 minute Parking Restrictions be reinstated. Adam Wilkinson, Engineering Services Manager advised that Council’s Traffic Engineers have recently reviewed the current parking conditions and Council’s signage and Line Marking Officer will reinstate the 15 minute Parking signage fronting the Post Office on Queen Street, St Marys. RECOMMENDED That the Committee note the information. GB 8

Traffic Engineering Services Manager - Thanks Expressed to the Committee

Adam Wilkinson – Engineering Services Manager thanked the Committee members for their contribution, support and technical advice provided to the Committee. RECOMMENDED That the Committee note the information.

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GB 9

19 December 2016

Chairman - Thanks Expressed to the Committee

Wayne Mitchell (Chair) – Executive Manager Environment and City Development thanked the Committee for all the members support and effort and wished everyone a safe Christmas holiday and new year. RECOMMENDED That the Committee note the information. There being no further business the Chairperson declared the meeting closed the time being 10:50am. RECOMMENDATION That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 December, 2016 be adopted.

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REPORT AND RECOMMENDATIONS OF THE POLICY REVIEW COMMITTEE MEETING HELD ON 12 DECEMBER, 2016

PRESENT His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Todd Carney, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price. APOLOGIES Apologies were received for Councillor Marcus Cornish, Jim Aitken OAM and Bernard Bratusa. CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 14 November 2016 The minutes of the Policy Review Committee Meeting of 14 November 2016 were confirmed. DECLARATIONS OF INTEREST Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 3 – Little Creek Catchment Overland Flow Flood Study - Public Exhibition and Item 4 - College, Orth and Werrington Creeks Catchment Overland Flow Flood Study Public Exhibition as he is the Chairperson of the Floodplain Management Working Party and Floodplain Risk Management Committee. DELIVERY PROGRAM REPORTS OUTCOME 5 - WE CARE ABOUT OUR ENVIRONMENT 3

Little Creek Catchment Overland Flow Flood Study - Public Exhibition

Engineering Services Manager, Adam Wilkinson introduced the report and made a presentation. RECOMMENDED That:

1.

The information contained in the report on Little Creek Catchment Overland Flow Flood Study - Public Exhibition be received

2.

The Final Draft Little Creek Catchment Overland Flow Flood Study, November 2016 endorsed for public exhibition for a period of no less than 28 days.

3.

A further report be presented to Council on the results of the public exhibition of the Final Draft Little Creek Catchment Overland Flow Flood Study, November 2016 addressing any submissions received during the exhibition period.

4.

A letter from the Mayor be prepared for the members of the Floodplain Risk Management Committee wishing them a Merry Christmas and thanking them for their commitment and contributions to the Committee

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19 December 2016

College, Orth and Werrington Creeks Catchment Overland Flow Flood Study - Public Exhibition

Engineering Services Manager, Adam Wilkinson introduced the report and made a presentation. RECOMMENDED That:

1.

The information contained in the report on College, Orth and Werrington Creeks Catchment Overland Flow Flood Study - Public Exhibition be received

2.

The Final Draft College, Orth and Werrington Creeks Catchment Overland Flow Flood Study, November 2016 be endorsed for public exhibition for a period of no less than 28 days.

3.

A further report to be presented to Council on the results of the public exhibition of the Final Draft College, Orth and Werrington Creeks Catchment Overland Flow Flood Study, November 2016 addressing any submissions received during the exhibition period.

OUTCOME 3 - WE CAN GET AROUND THE CITY 2

Review of Environmental Factors (REF) for Jane Street and Mulgoa Road Infrastructure Upgrade, Penrith

Engineering Services Manager, Adam Wilkinson introduced the report and played a short video. RECOMMENDED That:

1.

The information contained in the report on Review of Environmental Factors (REF) for Jane Street and Mulgoa Road Infrastructure Upgrade, Penrith be received.

2.

Council’s Engineering Services Manager be authorised to finalise a submission, based on this report, to the Roads and Maritime Services by 16 December 2016.

OUTCOME 2 - WE PLAN FOR OUR FUTURE GROWTH 1

Amendment to Penrith Development Control Plan 2014 - 164 Station Street, Penrith

RECOMMENDED That:

1.

The information contained in the report on Amendment to Penrith Development Control Plan 2014 - 164 Station Street, Penrith be received.

2.

Council resolve to adopt the amended Development Control Plan for 164 Station Street, Penrith (Attachment 1), as Amendment No. 3 to the Penrith Development Control Plan 2014.

3.

In accordance with the Environmental Planning and Assessment Regulation 2000, Council give public notice of its decision in a local newspaper within

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19 December 2016

28 days, with the Development Control Plan coming into effect immediately upon notification in the newspaper. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result: For Councillor John Thain Councillor Kath Presdee Councillor Tricia Hitchen Councillor Kevin Crameri OAM Councillor Greg Davies Councillor Mark Davies Councillor Ross Fowler OAM Councillor Tricia Hitchen Councillor Karen McKeown Councillor Joshua Hoole Councillor Aaron Duke Councillor Todd Carney

Against

REQUESTS FOR REPORTS AND MEMORANDUMS RR 1

Northern Road at 5th and 7th Avenue - Right Hand Turn

Councillor Kevin Crameri OAM requested that the RMS be written to, to consider right hand turn lanes at these junctions. RR 2

Pool Inspections

Councillor Tricia Hitchen requested a memo providing details of the current pool inspection program, including information about how many have been completed and how many are remaining. RR 3

Cost Estimate for BBQ - Victoria Park, St Marys

Councillor Greg Davies requested a memo to all councillors providing information on the estimated cost of an additional BBQ facility at Victoria Park, St Marys. There being no further business the Chairperson declared the meeting closed the time being 7:41pm. RECOMMENDATION That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 December, 2016 be adopted.

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DELIVERY PROGRAM REPORTS Item

Page

OUTCOME 4 - WE HAVE SAFE, VIBRANT PLACES 1 2

Grant Acceptance for “Our River – Regatta Park Large Fishing Platform"

1

RFT 16/17-05 Supply and Planting of Trees in South Penrith

4

OUTCOME 5 - WE CARE ABOUT OUR ENVIRONMENT 3

Acceptance of Grant Funding Offer for Peachtree and Lower Surveyors Creeks Flood Study - NSW Floodplain Management Program 2016/17

12

OUTCOME 7 - WE HAVE CONFIDENCE IN OUR COUNCIL 4

Decision Making Arrangements for the Christmas/New Year Council Recess

18

5

2017-18 Operational Plan - Budget preparation and settings

23

6

Adoption of Council's new Community Engagement Strategy

32

7

Summary of Investments & Banking for the period 1 November to 30 November 2016

34

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OUTCOME 1 - WE CAN WORK CLOSE TO HOME There were no reports under this Delivery Program when the Business Paper was compiled

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OUTCOME 2 - WE PLAN FOR OUR FUTURE GROWTH There were no reports under this Delivery Program when the Business Paper was compiled

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OUTCOME 3 - WE CAN GET AROUND THE CITY There were no reports under this Delivery Program when the Business Paper was compiled

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OUTCOME 4 - WE HAVE SAFE, VIBRANT PLACES Item

Page 1 2

Grant Acceptance for “Our River – Regatta Park Large Fishing Platform"

1

RFT 16/17-05 Supply and Planting of Trees in South Penrith

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19 December 2016

Grant Acceptance for “Our River – Regatta Park Large Fishing Platform"

Compiled by:

Victoria Patterson, Landscape Architect

Authorised by:

Michael Jackson, Design and Projects Manager

Outcome Strategy Service Activity

We have safe, vibrant places Improve our public spaces and places Provide designs and plans for Council's parks, buildings, roads and drains

Executive Summary Council has been successful in obtaining $55,000 for the “Our River” precinct through the NSW Department of Primary Industries (DPI) Fisheries 2016/17 Recreational Fishing Trust (RFT) Program. In particular, the funding will contribute to the detailed design and construction of a fishing platform in Regatta Park, providing an opportunity for land-based fishing from the river bank. This report recommends that Council accept the grant funds. Background The “Our River – Regatta Park, Emu Plains, fishing platform” grant application under the NSW DPI, Fisheries RFT Program was lodged on 21 March 2016. These works are in accordance with progressive implementation of the “Our River” Masterplan, adopted by Council in November 2013. The installation of a fishing platform contributes to fulfilling the Master Plan principles of:  “Our Accessible River” – to provide a wide range of recreational activities both on and off the water and to extend the range and number of access points along the river  “Our Active River” – to improve hard water edge access, fishing and launching sites  “Our Managed River” – to provide facilities that are robust and easy to maintain Current Situation The grant application submitted by Council sought RFT funding to the value of $90,620 contributing to a total project value of $187,620. Council’s contribution was $97,000. The scope of the application included the fishing platform, formalised stepped concrete path access along the existing grassed cutting, landscape and vegetation works, geotechnical investigations, approvals and project management. The application recognised that an accessible route between future activity and parking areas in Regatta Park and the fishing platform will be provided through future infrastructure works as outlined in the “Our River” Masterplan. Council has been notified that its application has been successful for the lesser amount of $55,000. It is considered Council’s contribution also be reduced. Following correspondence with the DPI Fisheries Manager (Angling Facilities) a reduced scope of works has been agreed that excludes the formalised stepped concrete access path and associated landscape works such as handrails and retaining walls.

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The agreed revised total project value is $110,000 and Council’s contribution is $45,000 sourced from Section 94 District Open Space and $10,000 of in-kind design and project management services. The Common Seal is now required on the Deed of Agreement to formally accept the funding. A condition of the funding is that the offer be accepted within 3 months of the date of the letter of offer (in this case by the 04 February 2017). Financial Services Manager’s Comment The progressive implementation of the of the “Our River” Masterplan is identified as a priority by Council. Acceptance of the grant offer for the construction of a fishing platform and associated landscape works in Regatta Park commits Council to funding of $45,000 and in kind works to the value of $10,000. There are currently funds in the Section 94 Regatta Park East District Open Space plan available for this purpose. Council’s required contribution is able to be accommodated within 2016-17 Operational Plan. Conclusion Acceptance of the NSW DPI Fisheries RFT Program 2016/17 grant offer will enable continued progressive implementation of the “Our River” Masterplan adopted by Council in 2013. We seek Council’s endorsement to accept the grant funds of $55,000 from the NSW DPI Fisheries RFT Program. RECOMMENDATION That:

1.

The information contained in the report on Grant Acceptance for “Our River – Regatta Park Large Fishing Platform" be received

2.

Council accept the funding from the NSW Department of Primary Industries, Fisheries 2016/17 Recreational Fishing Trust Program as outlined in the report.

3.

Council sends letters of thanks to the NSW Department of Primary Industries Minister and the Local Member, the Hon Stuart Ayres MP.

4.

Council endorses placement of the Common Seal of the Council of the City of Penrith on the Funding Deed.

ATTACHMENTS/APPENDICES 1. ⇩ Fishing Platform Location Diagram 1 Page Appendix

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Ordinary Meeting Appendix 1 - Fishing Platform Location Diagram

19 December 2016

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19 December 2016

RFT 16/17-05 Supply and Planting of Trees in South Penrith

Compiled by:

Matthew Morris, Parks Program Co-ordinator Janet Rannard, Bushland Management Officer

Authorised by:

John Gordon, City Presentation Manager

Outcome Strategy Service Activity

We have safe, vibrant places Improve our public spaces and places Manage trees across the City

Executive Summary Council was advised at the Ordinary Meeting of 8 February 2016 of a successful grant funding application to the value of $605,000 from the Australian Government as part of the 20 Million Trees Program for planting works in South Penrith and Emu Heights. Council will partner the Greater Sydney Local Land Service (GSLLS) in this project while providing an in kind contribution of $28,750. The total available project budget is $530,500. A tender (RFT 16/17-05) for the Supply and Planting of Park Trees in South Penrith was advertised in the Western Weekender on 22 September 2016 and in the Sydney Morning Herald on 29 September 2016 with the tender closing on 26 October at 11.00am. There were ten responses to the tender from suitable companies. This report advises Council of the outcome of the tender process and recommends that the tender from Total Earth Care Pty Ltd for the amount of $518,640 be accepted as the successful tender for the Supply and Planting of Park Trees in South Penrith. Background South Penrith contains a range of opportunity sites to undertake planting to increase long term tree stock, providing bio diversity, habitat and greatly assisting with the cooling of the City by reducing ambient temperatures. Council was successful in applying for a grant under the 20 Million Trees Program as part of the Australian Governments program to increase tree stock nationally. The application made by Council provided funding for the planting of 3,000 trees in Emu Heights and 96,000 across the suburb of South Penrith. This tender report only relates to the South Penrith component as the Emu Heights works were only required to undergo a call for quotations process due the funding amount of $19,500. These works have been completed. The scope of tendered works for the ‘Supply and Planting of Park Trees in South Penrith’ project requires a suitably qualified company to undertake a range of works including -

Site preparation Mulching of the planting areas Planting of 96,000 tubestock Watering and maintenance of all plantings until March 2018

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Tender Evaluation Panel The Tender Evaluation Panel consisted of Michael Doggett (Supply Co-ordinator), Janet Rannard (Bushland Management Officer), Matthew Morris (Parks Program Coordinator) and John Gordon (City Presentation Manager). Tender Evaluation Criteria The selection criteria advertised and used in selecting the successful tenderer were: Company Information  Conflict of Interest  Insurance  Instrument of Agreement  Company Profile  Statement of Conformance Scope of Requirements  Demonstrated Ability  Technical Requirements  Project Completion Times  Applicable Standards  Critical Assumptions Cost/Price Category  Project Cost  Provisional Sums Business Category  Financial Viability  Employee Record  Business Record Management and Administration  Company Resources  Support Systems  Quality of Product/Service  Work Health & Safety Summary of Tenders Received A total of 10 tenders were received by the closing date of the advertised tender and are listed below in alphabetical order: Name

Business Address

Owners/Directors

Earth Repair & Restoration

7 Worsley St East Hills, NSW 2213 Australia

Christopher Brogan

Brimbank Road, Brimbank Park Keilor East,VIC 2535 Australia

Aidrian Peter O’Donnell Dean Lewis Simon Hazel Nicholas Somes Angus Gillman Randall Wee

Eco-dynamics

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Nicholas Gowland Christopher Wearne Eco-hort Pty Ltd

40 Bannerman Road

Edgar Freimanis

Glenhaven NSW 2156

Level 1, 1 Smail St Ultimo NSW Australia

Gordon Davis - President James Atkins - VicePresident Arianne Rose - Board Member Bob Smith - Board Member Julie Green Dr Colin Creighton Dr Gillian Sparkes

Marsupial Landscape Management

Suite 8/68-72 Lilyfield Rd Rozelle NSW Australia

MATTHEW GLASCOTT (DIRECTOR)

Regal Innovations Pty Ltd

249 Annangrove Road Annangrove NSW 2156 Australia

Robert Stanton

Greening Australia NSW

Toolijooa Pty Ltd

Total Earth Care Pty Ltd

Unit 1/26-30 Tepko Road Terrey Hills NSW 2084

Undercover Landscapes Pty Ltd

5/1 Vuko Place Warriewood NSW 2102 6 Bannerman Road Kenthurst NSW 2156 Australia

Waratah Eco Works Pty Ltd

1 Chiltern Rd Ingleside NSW 2101 Australia

Stephen Anstey Andrew & Penny McGahey

Paul and Julie Vale

Micheal Dixon

Tenderers were requested to complete a pricing schedule, including a lump sum for the identified works. The lump sums submitted are summarised in the table below -

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19 December 2016

Lump Sum Price Tenderer Earth Repair & Restoration Marsupial Landscape Management Regal Innovations Pty Ltd Eco-dynamics Ecohort Pty Ltd Greening Australia NSW Toolijooa Pty Ltd Undercover Landscapes Pty Ltd Total Earth Care Pty Ltd Waratah Eco Works Pty Ltd

Amount $974,376 $954,352 $950,429 $642,733 $570,640 $556,280 $544,580 $532,099 $518,640 $498,142

Evaluation of Tender Submissions The tenders submitted by Earth Repair & Restoration, Eco-Dynamics, Ecohort PTY Ltd, Greening Australia NSW, Marsupial Landscape Management, Regal Innovations Pty Ltd, and Toolijooa Pty Ltd were all in a price range that exceeded the available budget. The Tender Evaluation Panel was of the opinion that there was no advantage to pursue these tenders as there were suitable tenders within the available budget range. The remaining three tenders from Total Earth Care Pty Ltd, Undercover Landscapes Pty Ltd and Waratah Eco Works Pty Ltd were within the available budget and their tenders were assessed in detail against the evaluation criteria. Consideration was also given to the tenderer’s price schedules and the demonstrated competency in the technical aspects of the tender. Undercover Landscapes Pty Ltd submission provided limited information in relation to how they would manage traffic, pedestrians, silt and sediment controls, planning, procurement, staging, maintenance and handover. Further, it was indicated that this information would only be provided if they were awarded the contract. Their tender was considered incomplete against others who had prepared a comprehensive program of works and were clear about their methodology on how to implement the scope of works as listed in the tender documentation. On the basis of the limited information being provided the panel resolved to exclude the tender by Undercover Landscapes Pty Ltd and continue to review the remaining two tenders by Total Earth Care Pty Ltd and Waratah Eco Works Pty Ltd. Short Listed Tenderers The two tenderers remaining (Total Earth Care Pty Ltd and Waratah Eco Works Pty Ltd) were invited for interviews. They were asked to clarify the intended methodology, the sourcing of tubestock, maintenance arrangements and dealing with public interactions and emergency management. Both Total Earth Care Pty Ltd and Waratah Eco Works Pty Ltd interviewed well, however Total Earth Care Pty Ltd demonstrated a stronger, more comprehensive ability to handle the scale of the project and provided a well thought out methodology given the works are to be undertaken across 18 different sites in South Penrith.

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19 December 2016

Total Earth Care Pty Ltd also included a greater range of services such as the application of herbicide to the planting areas, and the ripping and tilling of those areas as the best method to encourage the success and viability of the new plantings. Waratah Eco Works Pty Ltd did not include these works within their pricing, whilst having a view that the ripping and tilling works are not warranted based on their experience with similar projects. The decision to rip and till the sites before planting is based on the experience of the contractors as to whether it is required or not. The panel views the inclusion of ripping and tilling the sites as beneficial to the establishment and health of new plantings. Total Earth Care Pty Ltd and Waratah Eco Works Pty Ltd provided references and a portfolio of their previous works, project experience. Total Earth Care have a positive record of delivering works with Council. Overall, Total Earth Care Pty Ltd was able to best demonstrate an understanding of, and compliance with all aspects of the tender, including providing the most comprehensive methodology across all sites which reflects the site visits and assessments made by them prior to submitting their tender. Based on the above assessment the tender submitted by Waratah Eco Works was excluded from further consideration. Evaluation of the Preferred Tender Following an assessment of the response to tender, and after interviewing Total Earth Care Pty Ltd, the Tender Evaluation Panel was of the opinion that Total Earth Care Pty Ltd would be capable of undertaking the scope of works in South Penrith. Total Earth Care’s lump sum price is within the available funds provided via the Commonwealth grant. The Panel unanimously agreed to progress the assessment of the tender submitted by Total Earth Care Pty Ltd including the confirmation of their standards and practices regarding Work Health and Safety and a satisfactory rating based on a Corporate Score Card assessment. The assessment of their Work Health and Safety system resulted in a score of 100% compliance with Council’s requirements, whilst their Corporate Score Card assessment rated their financial status as good. Reference checks undertaken by Council’s Parks Program Coordinator found Total Earth Care Pty Ltd to be satisfactory in relation to their previous experience and performance in delivering similar types of works for Sydney Olympic Park and UrbanGrowth NSW. They were satisfied with the company’s performance, expertise and overall project performance. Total Earth Care Pty Ltd is a Sydney based Bush Regeneration Company that commenced in 1991 which specialises in bush regeneration projects such as the works required as part of this tender. In their tender, Total Earth Care Pty Ltd has demonstrated that they have appropriate experience in undertaking similar projects for local councils. They have successfully completed a number of similar projects in Western Sydney. They have well documented work health and safety management, environmental management and have provided a detailed project methodology to meet the objectives of the project. The recommended company, Total Earth Care Pty Ltd, was selected based on their:1) 2) 3) 4)

Compliance with the tender evaluation criteria, Demonstrated ability to meet Council’s requirements Proposed methodology Competitive price for the services offered.

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Financial Services Manager’s Comment Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Total Earth Care Pty Ltd (Trustee for the Illawong Trust). These checks were completed by a specialist financial assessment organisation, Corporate Scorecard Pty Ltd and have been reviewed internally by Council’s Financial Services team. Based on this review, no concerns were identified as to the ability of Total Earth Care to perform the works described. As detailed above, funding has been allocated to Council from the Greater Sydney Local Land Services under the 20 Million Trees Grant, with no requirement of matching funding from Council. The total tendered price of Total Earth Care of $518,640 (excluding GST) is within this allocation and the available budget. Tender Advisory Group Comment The Tender Advisory Group consisting of the Chief Governance Officer, Stephen Britten and Governance Manager, Glenn McCarthy met to consider the tender for the Supply and Planting of Park Trees in South Penrith. The TAG has reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations. Conclusion Based on the assessment undertaken, Total Earth Care Pty Ltd have shown a comprehensive understanding of the project and the required scope of work which is reflected in their methodology and overall tender submission. They also have substantial experience in work of this nature. On this basis it is recommended that Council accept the tender price of $518,640 (excluding GST) as submitted by Total Earth Care Pty Ltd to undertake the Supply and Planting of Park Trees in South Penrith. It should be noted that the tendered price is less than the available budget of $530,500 set by the Commonwealth. Under the terms of the 20 million tress grant there is no requirement for matching funding. Accordingly any identified savings following the completion of this project will be returned to the Commonwealth. RECOMMENDATION That:

1.

The information contained in the report on RFT 16/17-05 Supply and Planting of Trees in South Penrith be received

2.

The tender from Total Earth Care Pty Ltd for the sum of $518,640 (excluding GST) be accepted for the Supply and Planting of Park Trees in South Penrith.

3.

The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

ATTACHMENTS/APPENDICES There are no attachments for this report.

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OUTCOME 5 - WE CARE ABOUT OUR ENVIRONMENT Item

Page 3

Acceptance of Grant Funding Offer for Peachtree and Lower Surveyors Creeks Flood Study - NSW Floodplain Management Program 2016/17

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Ordinary Meeting

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19 December 2016

Acceptance of Grant Funding Offer for Peachtree and Lower Surveyors Creeks Flood Study - NSW Floodplain Management Program 2016/17

Compiled by:

Atiq Atiquzzaman, Senior Engineer Stormwater Ratnam Thilliyar, Engineering Stormwater Supervisor

Authorised by:

Adam Wilkinson, Engineering Services Manager

Outcome Strategy Service Activity

We care for our environment Minimise risks to our community form natural disasters Provide a strategic framework to manage floodplains and inform land use policy

Executive Summary Council has a strong focus on floodplain management and has developed a program for the on-going roll out of detailed flood studies and risk management plans across our urban precincts. This report recommends the acceptance of grant funding being offered by the NSW Government under its Floodplain Management Program 2016/17 for the preparation of a detailed flood study for the Peachtree and Lower Surveyors Creeks catchment area. Background The NSW Government’s Flood Prone Land Policy (the Policy) states that the management of flood prone land is primarily the responsibility of councils. To facilitate this, the State Government has published the Floodplain Development Manual, April 2005 to provide guidance to councils in the implementation of the Policy. The State Government also provides financial assistance and technical support to local councils for managing their floodplains. Floodplain Risk Management Studies and Plans for various catchment areas within the Penrith Local Government Area (LGA) will be required to effectively manage Council’s floodplains. To effectively manage the multitude of studies across the LGA, catchment areas have been prioritised for undertaking studies and to develop floodplain risk management plans. In March 2016, the NSW Government invited grant funding applications to be considered under the 2016/17 NSW Floodplain Management Program. Council submitted one (1) application for the “Peachtree and Lower Surveyors Creeks Flood Study”. The Minister for the Environment, the Hon. Mark Speakman MP, has recently advised Council that the funding offer for this flood study was approved under the NSW 2016/17 Floodplain Management Program. Funding Offer The condition of the funding offer (Attachment 1) is that the offer must be accepted and the funding agreements signed and returned before 13 January 2017 and that the studies must be completed before 30 August 2019. The grant funding offer will be based on a funding ratio of $2 (State): $1 (Council) as detailed in the Table 1 below.

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Table 1: Grant Funding Offers No. 1

Project Description Peachtree and Lower Surveyors Creeks Flood Study

Estimated Project Cost $ 361,500

Council Contribution $ 120,500

Grant Funding Offer $ 241,000

Financial Implications Council has allocated a component of its Stormwater Management Service Charge towards its Floodplain Management Program. Accordingly, Council has the matching funding required to accept the grant funding offers. Financial Services Manager’s Comment A budget of $200,000 per annum is allocated to Floodplain Risk Management Studies funded by the Stormwater Management Service Charge. Council’s matching contribution of $120,500 as per the grant conditions is available within this budget allocation. Conclusion The NSW Government has offered grant funding to undertake flood study for the Peachtree and Lower Surveyors Creeks catchment. The funding offer and its conditions are acceptable. It is recommended that the grant funding offered be accepted. RECOMMENDATION That:

1.

The information contained in the report on Acceptance of Grant Funding Offer for Peachtree and Lower Surveyors Creeks Flood Study - NSW Floodplain Management Program 2016/17 be received.

2.

Council accept the grant funding offer from the NSW Government for the Peachtree and Lower Surveyors Creeks Flood Study - $241,000.

3.

Council write to the Minister for the Environment, Local Members and the Office of Environment and Heritage, expressing appreciation of their continued support and funding towards Council’s Floodplain Management programs.

ATTACHMENTS/APPENDICES 1. Funding Offer from Office of Environment & Heritage 13 Pages Attachments Included ⇩

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OUTCOME 6 - WE'RE HEALTHY AND SHARE STRONG COMMUNITY SPIRIT There were no reports under this Delivery Program when the Business Paper was compiled

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OUTCOME 7 - WE HAVE CONFIDENCE IN OUR COUNCIL Item

Page 4

Decision Making Arrangements for the Christmas/New Year Council Recess

18

5

2017-18 Operational Plan - Budget preparation and settings

23

6

Adoption of Council's new Community Engagement Strategy

32

7

Summary of Investments & Banking for the period 1 November to 30 November 2016

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19 December 2016

Decision Making Arrangements for the Christmas/New Year Council Recess

Compiled by:

Adam Beggs, Governance Coordinator

Authorised by:

Glenn McCarthy, Governance Manager

Outcome Strategy Service Activity

We have confidence in our Council Demonstrate transparency and ethical behaviour Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

Executive Summary The purpose of this report is to inform Councillors of the decision-making arrangements during the Council Christmas/New Year recess and of any development applications that may need to be determined over this period. The report recommends that the information be received and that any development applications requiring reporting to Council between 20 December 2016 and 5 February 2017 be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor before a report is presented to the Ordinary Council meeting (if required) to be held on 6 February 2017 relating to the operations of the organisation during this period should any determinations be made. Background Tonight’s meeting is the last Ordinary Council Meeting for 2016 and the first Ordinary Council Meeting in 2017 will be on 6 February 2017. During Council’s recess, the General Manager, in consultation with the Mayor, has extensive delegations to deal with issues that come before Council during the break, other than policy matters and those matters that cannot be delegated under the Local Government Act. The role of the Mayor is, among other things, to exercise, in cases of necessity, the policymaking functions of the governing body of the Council between meetings of the Council. At its Ordinary Meeting of 6 December 2004, Council adopted a policy on the decisionmaking arrangements in relation to development applications during Council’s Christmas / New Year recess. A copy of the policy is appended to this report for Councillors’ reference. Current Position Councillors who have matters to raise during the break can contact the General Manager, the Assistant General Manager and Executive Managers to have them dealt with as quickly as possible.

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At this stage, there are two development applications which may need determination between 20 December 2016 and 5 February 2017. DA16/1011: Applicant: Owner: Proposal:

“Emu Hall” 2-26 Great Western Highway, Emu Plains Stimson & Baker Planning Millside Custodians Pty Limited Adaptive Re-Use of Emu Hall as Restaurant, Construction of Function Centre, Commercial Kitchen & Associated Works

DA16/1309: Applicant: Owner: Proposal:

5 Bruce Neale Drive, Penrith Stimson & Baker Planning Penrith City Council Construction of Rowing Recreational Facility

Conclusion Should any Development Applications be considered under the General Manager’s delegation after consultation with the Mayor for the period 20 December 2016 to 5 February 2017, a further report advising the details of these development applications will be brought to the first Council Meeting scheduled for 2017. RECOMMENDATION That:

1.

The information contained in the report on Decision Making Arrangements for the Christmas/New Year Council Recess be received

2.

Development Applications which would normally warrant reporting to Council between 20 December 2016 and 5 February 2017 inclusive be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor, or in his absence the Deputy Mayor.

3.

A report be presented to the Ordinary Council Meeting (if required) to be held on 6 February 2017 relating to the operations of the organisation during this period should any determinations be made.

ATTACHMENTS/APPENDICES 1. ⇩ Policy - Decision Making Arrangements During Council 3 Pages Appendix

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Ordinary Meeting Appendix 1 - Policy - Decision Making Arrangements During Council

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Ordinary Meeting Appendix 1 - Policy - Decision Making Arrangements During Council

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Ordinary Meeting Appendix 1 - Policy - Decision Making Arrangements During Council

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5

19 December 2016

2017-18 Operational Plan - Budget preparation and settings

Compiled by:

Neil Farquharson, Financial Services Manager Geraldine Brown, Budget Accountant Graham Pares, Strategic Projects Coordinator

Authorised by:

Andrew Moore, Chief Financial Officer

Outcome Strategy Service Activity

We have confidence in our Council Ensure our finances and assets are sustainable and services are delivered efficiently Manage Council's financial sustainability and meet statutory requirements

Executive Summary This report provides a framework for the formal commencement of the development of the 2017-18 Operational Plan including the 2017-18 Annual Budget along with the Council’s Revenue Policy, which includes the proposed rates, fees and charges for the financial year. This Operational Plan will represent the first instalment of Council’s new 4 Year Delivery Program (2017-21) and will contain specific actions for 2017-18 that will continue effective service delivery and progress actions for identified priorities. The process for developing the 2017-18 Budget is outlined in this report with further details of the broad assumptions being used to formulate a Base Budget for 2017-18 contained within the Annual Budget Guidelines distributed under general cover and available on Councillors portal. This report recommends that Councillors endorse the preparation of a Base Budget in line with these assumptions, which will be presented to the first 2017-18 Operational Plan Councillor Briefing scheduled for 6 March 2017. Background Integrated Planning & Reporting requirements In accordance with Integrated Planning and Reporting (IP&R) legislation under Section 404 of the Local Government Act 1993 and Clause 201 of the Local Government (General) Regulation, Council is currently preparing its 2017-18 Operational Plan. The Council must have an Operational Plan adopted before the beginning of each financial year which spells out the detail of the Delivery Program. The Council’s Operational Plan includes the Council’s detailed annual budget and a Statement of Revenue Policy. The one year Operational Plan activities work towards achieving the four year Delivery Program, and in turn work towards achieving the objectives of the Council’s Community Plan. The activities of the Operational Plan are enabled by the Council’s Resourcing Strategy. The diagram below describes this IP&R process.

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Financial Strategy Council’s financial strategy over the years has been developed giving consideration to income and expenditure forecasts, management of enterprise risks, past and future efficiency opportunities, maintaining Council’s commitment to invest in our infrastructure assets, supporting the needs of the community and providing services to our community in a financially prudent and sustainable way. While Council’s financial position is sound with adequate cash liquidity and projected Fit for the Future (FFTF) benchmarks being met, recent years have required Council to make a number of tough decisions to ensure a sustainable financial strategy and to maintain current services and service levels. Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability as we grow into our Regional City role, cater for the increased populations within both the LGA, and the regional catchment that we service and deal with the increasing needs and expectations of our Community. Local government is traditionally asset rich and income poor, with limited ability to raise revenue to cater for increasing expenses. Decisions made by Council almost 20 years ago to redirect significant investment to focus on asset maintenance and a policy to reduce our debt burden have laid the platform for sustainability that many local councils are now grappling with. These decisions have been supported by a strong focus on:  budget control;  the introduction of long term modelling (well before it was a requirement under the IP&R legislation);  recent reviews of services and service levels;  implementation of asset renewal programs across all asset classes; and

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 a continuing focus on productivity improvement. Together these strategies have enabled us to deliver a balanced budget during challenging financial times, improve the condition of our priority infrastructure assets and continue to meet the expectations of our community. To achieve financial sustainability the Council initiated a comprehensive Capacity Review, commencing with the Financial Capacity Review in early 2014 which ensured that we were well placed to respond to the NSW Government’s FFTF reforms. The Financial Capacity Review represented the next stage of developing our financial strategy and included the recently approved Special Rate Variation. The SRV approved by IPART was for 9.09% in 2016-17 (including the renewal of Asset Renewal Established Area Strategy (AREAS)), in conjunction with an increase in the minimum rate in 2016-17 of 16%, followed by 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20. These actions have ensured Council is now positioned to take advantage of the opportunities that our growth and Regional City status will present and included initiatives to ensure appropriate capacity through the below initiatives:  refocusing our Debt Strategy to remove recurrent general infrastructure borrowings  addressing the challenges of s94 contribution changes that will require general revenue to repay loans for works forward funded for the Cultural Facilities Plan  implementing an enhanced Property Development Strategy to grow an alternate income stream  establishing the Public Open Space Reinvestment Project (formerly Surplus Lands)  undertaking an independently developed and audited Services Review to examine current and alternate service delivery models to drive efficient delivery of our current services into the future without compromising quality  reviewing our current Customer Service model and reshaping it enabling us to respond more effectively, and realigning the current channels in which we connect with customers to ensure that we provide an efficient and quality experience for our customers  major restructuring and investment in our ICT infrastructure and strategy to enable us to drive productivity in service delivery  continuing productivity reviews to support our commitment to match the SRV with a further $10m of ongoing productivity savings over the next 4 years, on top of the $4.9m of savings and $1.3m of enhanced capacity included in the 2016-17 budget. The financial strategies developed over the past two years rely not just on the 2016-17 SRV, but also on reform within the organisation’s processes, systems, procedures, culture, and structure. Reform in these areas has already commenced and will continue over the next 23 years with focus being placed on leveraging our Property Portfolio and reforming our ICT approach. The Council has set targets to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems, and reviewing service delivery. These savings will provide the capacity to continue to service our growing city ensuring the SRV funds are directed towards city shaping and future-proofing priorities. The continued implementation of our Financial Strategy, including the proposed Special Rate Variation, will be critical in ensuring we remain Fit and can deliver on our Community’s expectations. The focus on change and reform has continued for Local Government and the development of the 2017-18 Budget and the 2017-21 Delivery Program will need to consider and accommodate these impacts. These will include:

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IPART’s review of the Local Government Rating System IPART have indicated that rates per household would not increase, on average, in real terms as a result of their recommendations. Proposed changes appear to have addressed the major concerns of most councils, particularly around the ability to capture income growth from new strata developments, the removal of the requirement for councils to subsidise pension rebates (as is the case in all other states), and the expanding of the rates base by removing some exemptions from rates. No timeframe has been confirmed for the final report or for the Government to respond. Emergency Service Property Levy (ESPL) Local governments across NSW will be involved in the ESPL which is a new system to fund the community’s fire and emergency services from 1 July 2017. Councils will collect the levy across all ratepayers in their area via the Rates Notices and then forward the funds on to the State Government, replacing the current contributions made through property based insurance premiums. Under the ESPL the levy will contribute to support the work of the NSW Fire Service, Rural Fire Service, and State Emergency Service in assisting NSW residents and business owners protect their properties from fire, flood, storm and other natural disasters. This does not replace Council’s contribution, with direct contributions still being required for these services. The total level of funding available for these services will not change under the new system. Budget preparations and settings Each year Council is required to prepare an Annual Budget which represents the annual instalment of its four-year Delivery Program as part of the Operational Plan process. In preparing the budget, Council must comply with relevant provisions of the Local Government Act, other legislation, Council’s financial management objectives and other adopted Council policies. The Annual Budget Guidelines (provided under separate cover) summarises in one document those issues involved in the preparation of Council’s annual Budget and associated Fees and Charges booklet. This document provides a general guide and is regularly updated as new policies are developed or current policies revised. The annual budget process is presently underway and in accordance with Council procedures the initial 2017-18 budget is being prepared on the basis of continuing existing service levels. The first draft or Base Case of the 2017-18 budget is prepared by taking the current year’s budget, removing one-off items, making adjustments to wages and other major items such as rating income, and incorporating any other policy changes as required. Provision is made for works programs and project funding that reflects previous Council funding decisions and policy settings. Following on from this process the draft budget will be presented to management for review and discussion. Changes requested by Managers are reviewed to determine if the item is a required cost change or a service level change. Service level changes require a resourcing bid (Resource Allocation Request process described later in this report) and specific endorsement by Council. Cost changes, such as Local Government Cost Index (LGCI) increases, the 201617 SRV, and award increases associated with delivering the same program, form part of the Base Case Budget. In addition, any known variations from the current year will be incorporated into the Base Budget as soon as the information becomes available. Further details are provided on the most significant of these variations in the Annual Budget Guidelines (provided under separate cover). Any assessment regarding available funds at this time must be highly qualified, as many variables cannot be forecast with accuracy at this stage. Significant

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factors affecting available funds in 2017-18 include the level of development related income, associated growth in rates income, Government levies and contributions, and the removal of the current freeze of indexation of the Financial Assistance Grant. Advice will be actively sought in regard to these and any other emerging issues, and if available, the information will be incorporated into the Draft 2017-18 budget prior to the second Operational Plan briefing on 3 April 2017. In order to prepare the next budget, it is proposed that the following process (similar to that utilised for the 2016-17 Operational Plan) be followed: 1.

Non-discretionary costs and charges will be estimated based on historical and predicted trends, and management and external advice.

2.

Labour costs will be estimated based on estimated award increase and approved fulltime equivalent (FTE) staff numbers. Continuation of the same extent of service provision will form the base to which Council directives for increased or amended service will be added, in order to determine costs.

3.

Funding which has a particular purpose, such as grants or s94 contributions, will be directed towards that purpose.

4.

Established replacement and renewal programs will be continued in accordance with the relevant Council resolutions.

5.

All initiatives funded by the 2016-17 Special Rate Variation will be reported including detailed programs for each element as part of the budget development process.

6.

Rating will be estimated based on approved SRV and including a component for estimated growth. Other general revenues will be estimated based on historical and predicted trends and management advice.

7.

Fees will be calculated in accordance with existing principles, which link each individual fee to a particular pricing mechanism. Income will be estimated from the fee.

8.

A first draft budget is developed. This draft then forms the starting point for Council to determine its budget.

9.

Further analysis and discussion of any unallocated revenue will take place to consider potential new requirements from Council’s strategy, project evaluation bids, major projects, organisation resourcing, debt management, Council reserves and available funds.

As a result of following this process, a Draft 2017-18 Budget will be completed by March 2017 forming the basis for budgetary discussions at the first Operational Plan Councillor Briefing on 6 March 2017. A Briefing Paper will be presented that will identify available funds, major budgetary changes from the previous year, recurrent or multi-year projects included in the Draft Budget and highlight any outstanding issues requiring direction. In addition, the Finance & Economic Working Party will consider a review of Council’s Rating Structure in February 2017. Any recommendations will be tabled at the first Operational Plan briefing for further direction. At this stage of the annual budget process a number of assumptions have been made and will be incorporated in the preparation of the Draft 2017-18 Budget. Further details on these key assumptions can be found in the Annual Budget Guidelines (provided under separate cover).

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Resource Allocation Request (RAR) Process for 2017-18 The Resource Allocation Request (RAR) process was established to enable Service and Executive Managers to identify potential additional projects or resource needs that would be necessary to secure effective service delivery. These requests would need to be directly linked to an identified change in the work required to be undertaken by a service or supported by an identified improvement in service delivery to warrant consideration. Each year a significant amount of general revenue funding is applied to projects already committed by Council through established programs, policy decisions, and funding to support grants and contributions. While much of this is in some sense ‘tied’ funding, there is nevertheless a significant ongoing commitment by Council to projects and programs which are, in effect, discretionary. As such, it is of course open to Council to reassess these priorities at any time. The RAR process for 2017 -18 will focus on the four year forecasted demand for the service and the established priorities of the 2017-21 Delivery program. The priorities around which the Delivery Program will be built were identified at the Councillor Strategic Planning workshop 11-12 November. All managers have been advised of the outcomes from that workshop and, in combination with forecasting the four-year demand upon their core work activities, will undertake a planned determination of the resources they will need to successfully deliver on their work targets. Following the recent structural budget reforms initiated following the Financial Capacity Review, including the Special Rate Variation approved by IPART, an annual RAR budget of $450,000 for once off funding for projects and an ongoing staff resource allocation of $110,000 is included in the base budget. It is expected that Executive Managers will facilitate connected discussion with Managers based upon the performance results that are presently being delivered and the targets for improved delivery in the 2017-18 Operational Plan. Resource bids will be prepared with the assistance of the Business Performance team and then will be reviewed by the Productivity Panel prior to being presented to CLT for consideration and then Councillors at the first Budget Briefing in March 2017. Approved resources and the associated productivity improvement will then be built into the draft Delivery Program for exhibition in May. Long Term Financial Plan As part of the Council Resource Strategy each Council must prepare a Long Term Financial Plan (LTFP) for a minimum of ten years which is to be updated at least annually as part of the development of the annual Budget. The aim of the LTFP is to ensure that Council identifies financial issues at an early stage and reviews their effect on future activities. The LTFP must be reviewed in detail as part of the four yearly review of the Community Strategic Plan. The LTFP process involves four main elements:  Planning Assumptions  Revenue Forecasts  Expenditure Forecasts  Sensitivity Analysis. The LTFP provides a key tool for the development and monitoring of Council’s Financial Strategy. The LTFP outlines Council’s capacity to manage assets and deliver services over the next ten years. Council has a responsibility to manage its resources and finances to ensure its long term existence. Recent actions by Council, including the 2016-17 SRV, has

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positioned the LTFP to demonstrate that Council has the capacity to manage its finances and deliver the services and programs identified in the Strategic Plan and Delivery Program. Council’s LTFP is based on a set of assumptions which generally relate to those elements that are most likely to affect the overall outcome of the model. Future years’ forecasts are linked to the Operational Plan and provide a means of assessing the long-term financial implication of current year decisions. Assumptions made in the plan include: 

Rating Revenue

  

Development Growth Investment Return Financial Assistance Grant

  

Employee costs CPI or other agreed indexations Capital works and services programs

  

Anticipated Loan programs Fees and Charges movements Changes identified through ongoing improvement and review of services

It is important to keep in mind when projecting budgets over such a long period that estimates can alter significantly when assumptions are reviewed, particularly when the variances apply to larger items such as employee costs or rating income. However, the LTFP remains an important planning tool and is regularly updated with current data to ensure its usefulness in providing information for Council’s financial planning decisions. The LTFP will continue to be updated throughout the budget process, and further information in regard to future years’ available funds will be presented to the Operational Plan Workshops. Further Budget Considerations The above information details the procedural aspects of preparing the Draft 2017-18 budget following existing practices, and highlights the major factors known at this time affecting the budget predictions. These items are intended to create the base position from which Councillors’ input is required in order to prepare a budget that corresponds with Council’s priorities. Further budget issues that are proposed to be addressed at the Operational Plan briefings in March and April 2017 are:  Analysis of reserves which will indicate proposed programs and/or excess capacity to fund expenditure from reserves     

Major projects and their funding requirements Rating Policy which determines the relative share that will be contributed by Residential, Business, and Farmland properties Draft Fees and Charges Long term financial projections Development Related Income

It is suggested that the Operational Plan preparation process should proceed based on the above criteria. This will allow draft documents to be created which will facilitate decisions

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regarding Council’s capacity to provide its diverse range of services, address the priorities for the City, and make any necessary adjustments. Operational Plan Timetable The proposed timetable for the development of the 2017-18 Operational Plan, based on the factors discussed above and the adopted Council meeting schedule for 2017, is outlined in the following table: Proposed Timetable for Development of the 2017-18 Operational Plan Key Dates

Action or Requirement

November 2016 to February 2017

 Draft Operational Plan preparation continues

27 February 2017

CLT:

February 2017

Finance & Economic Opportunities Working Party:

 Rating Structure Review finalised (F&EOWP)  Financial Strategy Review finalised (F&EOWP)  Incoming Council Review of Reserves Policy (CLT then F&EOWP)

 further consultation with CLT on Operational Plan development  Rating Structure Review  Financial Strategy Review  Review of Reserves Policy

6 March 2017

1st Council Operational Plan Workshop:  Confirmation that the initial Draft Plan and Budget reflects Council’s program and policy directions.

3 April 2017

2nd Council Operational Plan Workshop:  Follow up from Council's directions given at the first Workshop  Revised draft of Operational Plan information and determination of priorities for resourcing where required

1 May 2017

Report to Ordinary Meeting:  Adoption of Draft 2017-21 Delivery Program for Exhibition (including the 2017-18 Operational Plan and Fees & Charges).

May – June 2017

Public Exhibition of Draft 2017-21 Delivery Program (including public consultations).

26 June 2017

Report to Ordinary Meeting:  Adoption of 2017-21 Delivery Program (including the 2017-18 Operational Plan and Fees & Charges).  Making of 2017-18 Rates and Charges

Conclusion If Council is in agreement with the broad approach outlined above, then management will be well placed to continue the development of the Draft 2017-18 Operational Plan. Identification by Council of any particular issues to be considered and assessed in this process would further assist in this development.

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This report initiates a series of discussions with Council that will ultimately lead to the development of a Draft Operational Plan for public exhibition and consultation. RECOMMENDATION That:

1.

The information contained in the report on 2017-18 Operational Plan Budget preparation and settings be received

2.

Council make initial identification of particular matters to be considered in the preparation of the Draft 2017-18 Operational Plan.

3.

Preparation of the Draft 2017-18 Operational Plan continue in the terms discussed in this report and outlined in the Annual Budget Guidelines (provided under separate cover).

ATTACHMENTS/APPENDICES There are no attachments for this report.

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19 December 2016

Adoption of Council's new Community Engagement Strategy

Compiled by:

Samantha Sutherland, Corporate Planning Officer Allegra Zakis, Corporate Planning Coordinator Craig Shephard, Corporate Planning Coordinator

Authorised by:

Andrew Moore, Chief Financial Officer

Outcome Strategy Service Activity Previous Items:

We have confidence in our Council Provide opportunities for our community to participate in making decisions about the City's future Manage Council's corporate planning and engagement program 4- Initial steps in the Integrated Planning and Reporting Process- Policy Review Committee- 10 Oct 2016 7:00PM

Executive Summary Council is required to prepare and implement a Community Engagement Strategy to outline how we will engage with our community and relevant stakeholders in developing the Community Strategic Plan. The draft Community Engagement Strategy was endorsed for public exhibition at the Policy Review Committee meeting held 10 October 2016, and was placed on exhibition from 26 October 2016 to 25 November 2016. No submissions were received during the exhibition period. This report recommends the draft Community Engagement Strategy be adopted. Public Exhibition The Integrated Planning and Reporting legislation requires that Council prepare a Community Engagement Strategy to outline how Council will engage with its community as part of preparing or reviewing the Community Strategic Plan. The Community Strategic Plan sets out the shared aspirations of the community over the medium to long term and it is important that the community and all relevant stakeholders have opportunities to input into the plan as it is developed. Council’s draft Community Engagement Strategy has been prepared based on the social justice principles of access, equity, participation and rights. The strategy identifies relevant stakeholder groups in the community and outlines the methods that the Council will use to engage each of these groups over the coming months. The draft Strategy was endorsed for public exhibition on 10 October 2016 and exhibited for 28 days in accordance with the legislation. The exhibition was promoted through an advertisement in the local papers and Council’s website. During the exhibition period the community had the opportunity to view and comment on the draft strategy. Copies of the draft strategy and supporting information were available through Council’s central online engagement portal - www.yoursaypenrith.com.au. An analysis of the activity on the website during the exhibition period shows there were:  a total of 160 visits to the site  138* ‘aware’ visitors (i.e. someone visited the project page)

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 79* ‘informed’ visitors (i.e. someone looked at additional information on the project page such as the FAQ sections or timeline), and  Nil* ‘engaged’ visitors (i.e. someone has actively used the project page such as asking a question through the question tool). (Refer Figure 1 below). *A single participant can perform multiple actions

Figure 1 Visits Summary to online portal during exhibition of the draft Community Engagement Strategy

No changes were made to the Community Engagement Strategy as a result of the exhibition. Conclusion This report seeks Council’s adoption of the draft Community Engagement Strategy. This document is one of a set that will ultimately include the new Community Plan, Delivery Program, Operational Plan and Resourcing Strategy which are being developed over the coming months. All documents will be designed to have a uniform look and feel, consistent with the brand guidelines, which may mean the Community Engagement Strategy is subject to some minor design changes. This will not change the content of the document. RECOMMENDATION That:

1.

The information contained in the report on Adoption of Council's new Community Engagement Strategy be received

2.

Council adopt the Community Engagement Strategy, subject to minor design amendments.

ATTACHMENTS/APPENDICES 1. ⇩ Community Engagement Strategy 15 Pages Attachments Included

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19 December 2016

Summary of Investments & Banking for the period 1 November to 30 November 2016

Compiled by:

Pauline Johnston, Revenue Accountant

Authorised by:

Neil Farquharson, Financial Services Manager

Outcome Strategy Service Activity

We have confidence in our Council Ensure our finances and assets are sustainable and services are delivered efficiently Manage Council's financial sustainability and meet statutory requirements

Executive Summary This report on the Summary of Investments & Banking for November 2016 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy. The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011. This report provides a summary of investments for the period 1 November 2016 to 30 November 2016 and a reconciliation of invested funds at 30 November 2016. The investment returns as a percentage for November 2016 are:  Council portfolio current yield 2.75 %  90 day Bank Bill Swap rate 1.76%  Floating Rate Notes (return for the period 2.97% The report recommends that the information contained in the report be received. Background Attached to this report is a Summary of Investments including Economic Commentary for November 2016, Historical Investment Performance analysis tables and charts, a Reconciliation of Invested Funds for November 2016 and various Investment Summary and Investment Portfolio analysis tables and charts. CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER I hereby certify the following: 1. All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy. 2. Council’s Cash Book and Bank Statements have been reconciled as at 30 November 2016.

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Andrew Moore Responsible Accounting Officer RECOMMENDATION That:

1.

The information contained in the report on Summary of Investments & Banking for the period 1 November to 30 November 2016 be received

2.

The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 November 2016 to 30 November 2016 be noted and accepted.

3.

The graphical investment analysis as at 30 November 2016 be noted.

ATTACHMENTS/APPENDICES 1. ⇩ Summary of Investments 6 Pages Appendix

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COMMITTEE OF THE WHOLE DELIVERY PROGRAM REPORTS CONTENTS Pecuniary Interests Other Interests Monday December 19 2016 Item

Page

1

Presence of the Public

1

2

Lease Agreement over Council Owned Property at Glenmore Park Child & Family Centre, 31 Blue Hills Drive Glenmore Park, to Lifestart CoOperative Limited

2

Acquisition of drainage easement over privately owned land at 26 Castlereagh Street, Penrith

2

Land and Environment Court Class 4 proceedings Penrith City Council v Graham Konnemann and others - 8 Farm Road, Mulgoa

2

3 4

Ordinary Meeting A Leading City

1

19 December 2016

Presence of the Public

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993. A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises: (a)

the discussion of any of the matters listed below; or

(b)

the receipt or discussion of any of the information so listed.

The matters and information are the following: (a)

personnel matters concerning particular individuals;

(b)

the personal hardship of any resident or ratepayers;

(c)

information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)

commercial information of a confidential nature that would, if disclosed: 

prejudice the commercial position of the person who supplied it; or



confer a commercial advantage on a competitor of the Council; or



reveal a trade secret.

(e)

information that would, if disclosed, prejudice the maintenance of the law;

(f)

matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)

advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting. The grounds must specify the following: (a)

the relevant provision of section 10A(2);

(b)

the matter that is to be discussed during the closed part of the meeting;

(c)

the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Corporate Governance

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Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public The process which should be followed is: 

a motion, based on the recommendation below, is moved and seconded



the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public



if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.



if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below. RECOMMENDATION That: Outcome 4 2

Lease Agreement over Council Owned Property at Glenmore Park Child & Family Centre, 31 Blue Hills Drive Glenmore Park, to Lifestart CoOperative Limited This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

3

Acquisition of drainage easement over privately owned land at 26 Castlereagh Street, Penrith This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Outcome 7 4

Land and Environment Court Class 4 proceedings Penrith City Council v Graham Konnemann and others - 8 Farm Road, Mulgoa This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Corporate Governance

Page 2

ATTACHMENTS Date of Meeting:

Monday 19 December 2016

Report Title:

Acceptance of Grant Funding Offer for Peachtree and Lower Surveyors Creeks Flood Study NSW Floodplain Management Program 2016/17

Attachments:

Funding Offer from Office of Environment & Heritage

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 1

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 2

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 3

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 4

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 5

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 6

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 7

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 8

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 9

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 10

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 11

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 12

Ordinary Meeting Attachment 1 - Funding Offer from Office of Environment & Heritage

19 December 2016

Page 13

ATTACHMENTS Date of Meeting:

Monday 19 December 2016

Report Title:

Adoption of Council's new Community Engagement Strategy

Attachments:

Community Engagement Strategy

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 1

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 2

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 3

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 4

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 5

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 6

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 7

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 8

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 9

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 10

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 11

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 12

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 13

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 14

Ordinary Meeting Attachment 1 - Community Engagement Strategy

19 December 2016

Page 15

ATTACHMENT

Date of Meeting:

19 December 2016

Delivery Program: Outcome 7 Service:

Financial Services

Report Title:

2016-2017 Voted Works

2016-17 VOTED WORKS as at 19 December 2016 Description of Allocation

Meeting Approved

Amount $

Expenditure

Manager Responsible

SOUTH WARD Amount Available for 2016-17 Funds brought forward from 2015-16

106,772

2016-17 Funds

53,000 Total Vote for 2015-16

159,772

Amounts Allocated 22-Aug-16

15

5-Sep-16

UB2

24-Oct-16

5

Men's shed concrete slab Western Sydney Opera - Portable Piano AFFORD Project Magnetic Grants Program

21,000

21,000

CCDM

1,000

1,000

CCDM

3,333

3,333

PM

4,997

4,997

CPM

Total Vote Committed

25,333

TOTAL VOTE UNCOMMITTED FOR SOUTH WARD

134,439

NORTH WARD Amount Available for 2016-17 Funds brought forward from 2015-16

179,010

2016-17 Funds

53,000 Total Vote for 2015-16

232,010

Amounts Allocated 9-May-16

RR2

Memorial seats at Llandilo Public School

25-Jul-16

UB1

39,000

39,000

CPM

5-Sep-16

UB2

Fencing of Cranebrook Dog Off Leash Area Western Sydney Opera - Portable Piano

1,000

1,000

CCDM

24-Oct-16

5

AFFORD Project Magnetic Grants Program

3,334

3,334

PM

Total Vote Committed

48,331

TOTAL VOTE UNCOMMITTED FOR NORTH WARD

183,679

EAST WARD Amount Available for 2016-17 Funds brought forward from 2015-16

153,567

2016-17 Funds

53,000 Total Vote for 2015-16

206,567

Amounts Allocated 22-Aug-16

11

5-Sep-16

UB2

24-Oct-16

5

Penrith Mayoral Challenge 2016 - Chapman Gardens Kingswood Western Sydney Opera - Portable Piano AFFORD Project Magnetic Grants Program

17,000

17,000

PM

1,000

1,000

CCDM

3,333

3,333

PM

Total Vote Committed

21,333

TOTAL VOTE UNCOMMITTED FOR EAST WARD

185,234

Total Vote for 2016-17 Less Total Vote Committed

598,349 94,997

TOTAL VOTE UNCOMMITTED

503,352

SUMMARY