COMMITTEE OF THE WHOLE (BUDGET)

AGENDA Tuesday October 24, 2017 at 3:00 p.m. to be held in the Classroom 1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

DEPUTATIONS, PETITIONS AND PUBLIC MEETINGS - None

4.

UNFINISHED BUSINESS – to be reviewed at November 21, 2017 Regular COW

5.

NEW BUSINESS a)

Director of Finance and Treasurer’s Report dated October 24, 2017 Re: 2018 Budget Discussion Continued – First Roll-up

Recommendation: That Committee of the Whole of Council as Budget Committee recommend to Council that it receive the Treasurer’s supplementary report on the first Rollup of the 2018 Operating and Capital Budget for information and discussion and; Further that Committee provide direction to staff with regards to the proposed 2018 budget requests that have been reported on the attached Appendix B and whether each item is to be included in the next budget roll-up, or excluded from further consideration for 2018. b)

Communications and Special Projects Coordinator’s Report dated October 24, 2017 Re: Consideration of an After-Hours Medical Clinic as a One Year Pilot Project

Recommendation: That Committee of the Whole as Budget Committee receive this report for information based on the research completed regarding the establishment of an AfterHours Medical Clinic in Wasaga Beach; Further that Committee of the Whole as Budget Committee recommend to Council that it allocate sufficient funds in the 2018 Budget to operate an After-Hours Medical Clinic on a one year pilot basis based on the parameters outlined in the staff report dated October 24, 2017. c)

Director of Finance and Treasurer’s Report dated October 24, 2017 Re: 2018 Budget Schedule – Revision Request

Recommendation: That Committee of the Whole recommend to Council that the October 31, 2017 Committee of the Whole as Budget Committee be cancelled and the November 21, 2017 meeting will be revised to accommodate Roll-up #2.

COW-B –October 24, 2017

6.

ITEMS FOR FUTURE MEETINGS (new items)

7.

CLOSED SESSION (as required) - None

8.

REPORTS FROM CLOSED SESSION - None

9.

ADJOURNMENT

Page 2 of 2

STAFF REPORT TO:

Committee of the Whole of Council as Budget Committee

FROM:

Jocelyn Lee, Director of Finance and Treasurer

SUBJECT:

2018 Budget Discussion Continued – First Roll-up

DATE:

October 24, 2017

RECOMMENDATION: THAT Committee of the Whole of Council as Budget Committee recommend to Council that it receive the Treasurer’s supplementary report on the first Roll-up of the 2018 Operating and Capital Budget for information and discussion and; FURTHER THAT Committee provide direction to staff with regards to the proposed 2018 budget requests that have been reported on the attached Appendix B and whether each item is to be included in the next budget roll-up, or excluded from further consideration for 2018. BACKGROUND: On October 10, 2017 members of Council reviewed the first roll-up of the 2018 Budget. Detailed discussions took place regarding each of the new requests; some were included in the first roll-up and some were excluded. Overviews of the new requests were presented by staff and staff responded to Council member’s questions. Staff had provided written justification reports for those items that were excluded, to provide Committee with the opportunity to fully understand the needs and the risks associated with not incorporating the requests. During the discussions Committee requested two items be deferred for more information: 1. I.T. request for a Jr. Technician position. Specifically, information about the allocation of time for website support and the consideration of outsourcing website support. 2. Digital Entry