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BOARD OF COUNTY COMMISSIONERS AGENDA MEMORANDUM

COMMISSION DISTRICT: ALL

FILE NO.: PSA17-003

DATE: 07/26/17

SUBJECT: Approve Award and Budget Transfer with in the County Insurance Fund – Ceres Environmental Services – Ocean Pines Drive Sinkhole Debris Removal - $1,300,000.00 REF: Contract IFB-EC-15-227, Contract IFB-EC-16-203, and Contract IFB-EC-16-108 FROM:

Kevin J. Guthrie, Assistant County Administrator (Public Safety)

RECOMMENDED BOARD ACTION:

Approve as an emergency purchase, the award to the overall lowest, responsive, responsible bidder, Ceres Environmental Services, for debris removal at the sinkhole located at 21825 Ocean Pines Drive and 21835 Ocean Pines Drive, Land O’Lakes at a total cost of $640,098.20. It is further recommended that the Board of County Commissioners (BCC) authorize the Chairman to delegate to the County Administrator, or his designee, the full authority to act on behalf of the County, for the purposes of the recovery effort for the Ocean Pines Drive Sinkhole incident, to include the authority to provide any necessary notices, to exercise the BCC’s right to terminate the agreement, to extend the project deadlines, approve increasing in expenditures, and execute any necessary documents. Lastly, it is also recommended that the BCC approve Budget Transfer Journal No. 2126 to transfer funds within the County Insurance Fund for expenses incurred related to the Ocean Pines Drive Sinkhole in the amount of $1,300,000.00. BACKGROUND SUMMARY/ALTERNATIVE ANALYSIS:

On July 14, 2017 at 7:21 AM a call was received by the Department of Emergency Services regarding a large depression that had formed at 21835 Ocean Pines Drive, Land O’Lakes. The caller was witnessing her neighbor’s house being torn apart and being devoured by the depression. By 7:36 AM, Pasco County Fire Rescue had arrived on scene and confirmed that the home was being absorbed by a very large sinkhole and that a voluntary evacuation of the surrounding homes had begun. Personnel were called in to help with the evacuation and to establish and secure the perimeter to at least 300 feet from the edges of the sinkhole. By 8:00 AM the sinkhole had made victim of a second home located at 21825 Ocean Pines Drive and part of the roadway. As of today, the sinkhole is approximately 250 ft. in diameter and 50 ft. deep and still remains a hazard to the community. Two homes have been completely destroyed and five other homes remain evacuated. Approximately 125 ft. x 52 ft. of Pasco County owned roadway and easements have been destroyed. Pasco County has hired off duty Sheriff’s deputies to secure the area during evening and overnight hours. Pasco County Environmental Labs has tested 20 water wells twice and has offered free water testing to over 400 residents within the area; the PSA17-003 Page 1 of 3

Florida Department of Health in Pasco County has also done more extensive testing of the 20 water wells in the area. Recognizing that the sinkhole continues to pose a health and safety hazard, and in order to move forward with the emergency recovery of this area, the issue of debris removal has to be addressed in an expedited manner. Consistent with provisions of Section 255.0525(2), Fla. Stat. and Section 2-101 of the County’s Purchasing Code relating to Emergency Purchases, Public Safety Administration, under the direction of the Pasco County Purchasing Department, solicited three quotes for debris removal services. On 7/22/2017, a scope of work was sent out to three contractors for proposal requests. By 7/24/2017 at 5:00pm, all three proposals were received. On July 27, 2017, a committee made up of the County Administrator, the Assistant County Administrator of Public Safety, the Interim Assistant County Administrator for Internal Services, the Assistant County Administrator for Development Services, the Assistant County Administrator of Utilities, the Budget Director, the Purchasing Director and the Pasco County Risk Manager, came together and reviewed the proposals that were submitted for debris removal services for the Ocean Drive Sinkhole. Upon review by the committee, it was determined that the proposal received by Grubbs Emergency Services, LLC, did not meet the specifications required by the request. It was at this time that the committee chose to recommend Ceres Environmental Services as the lowest responsive and responsible response to the BCC. It is now brought before the BCC to approve the Debris Removal of the Ocean Pines Sinkhole Proposal with Ceres Environmental Services. This proposal describes the technical approach and the costs associated to remove the debris from the sinkhole, remove the water from the sinkhole, to stabilize the area under the roadway enough so that the road can be replaced, and to stabilize and fill the sinkhole as needed in order to accomplish the work that needs to be completed. The costs for this services provided by Ceres Environmental is estimated to be $640,098.20, barring unforeseen circumstances that would facilitate a change to the scope of work, due to life safety, secure stabilization of the sinkhole, or property preservation. To cover the scope of services to be performed, purchase orders for the work need to be issued in the amount approved by the BCC using funds transferred within the County Insurance Fund. Anticipated Expenditures: Debris Removal (CERES): Fill (Various Contractors): Water Hauling (EnvironWaste) Tip Fees: Initial Response Expenditures Contingencies:

$ 640,099 $ 300,000 $ 30,000 $ 14,570 $ 78,194 $ 237,137 $1,300,000

Ceres Environmental Services anticipates coordinating with the following list of contractors who already have competitively solicited and approved contracts with the BCC, to provide asneeded services required for the debris removal effort, based on the costs included in the existing County contracts:

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o Contract IFB-EC-15-227 – Ongoing and As Needed Wastewater Retrieval and Sludge Hauling with EnviroWaste Services. (Approved 9/22/15, PU15-325) o Contract IFB-EC-16-203 – Supply and Delivery of Clean Fill Dirt with Florida Dirt Source. (Approved 11/9/16, UTSW17-098) o Contract IFB-EC-16-108 – Limerock Materials for Base and Stabilized Base with Sun West Acquisition or Central Florida Transport. (Approved 6/7/16, PW16-120)

FISCAL IMPACT/COST/REVENUE STATEMENT:

Funding in the amount of $1,300,000.00 is available by approving Budget Transfer Journal No. 2126 in County Insurance Fund, Risk Management Program. DISTRIBUTION:

Board Records Department to distribute as set forth below: ATTACHMENT(S): 1. 2. 3.

CERES Proposal Division of Corporations – Sunbiz Budget Transfer Journal No. 2126

gwh/PSA17-003 Sinkhole Debris Removal Contract.docx

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