Atmospheric Emission License Application

Document Title:

SCOPE OF WORK

Project Title:

Atmospheric Emission License Application – Port Elizabeth

REVISION 01: FOR QUOTATION

SCOPE OF WORK 1. INTRODUCTION Transnet Port Terminals (TPT) handles a variety of different cargoes throughout the country via its seven commercial ports. These ports are key linkages between marine and terrestrial cargo transport within South Africa. TPT’s Port Elizabeth Terminal handles approximately 6 million tons of manganese of varying grades per annum through the Manganese Terminal, which process generates air emissions. As a result of this process, TPT underwent the process of applying for and obtaining a provisional Atmospheric Emission License (AEL), in terms of Chapter 5 of the National Environment: Air Quality Act 39 of 2004 (NEM: AQA). TPT wishes to apply for this AEL once more, to ensure business continuity going forward.

2. SCOPE OF WORK Transnet Port Terminals wishes to secure the services of a competent service provider to undertake the process of converting the TPT Port Elizabeth Terminal provisional AEL to a final AEL. This process will involve, inter alia: a) Ascertaining whether the local district municipality or DEA will be the licensing authority processing the application. b) Identification of all legal requirements pertaining to this process. c) Guidance in terms of these legal requirements and TPT’s obligations regarding same. d) Initiating effective and ongoing liaison from the start of this process, with the relevant licensing authority ascertained in a) above, including scheduling of meetings, where required. e) Assessment of TPT’s compliance to existing conditions of AEL. f)

Assessment of any process changes, within and related to, the manganese handling and storage process since the granting of the existing AEL and factoring of same into the application for the next AEL.

g) Compilation of air quality model and emissions sources / inventories / calculations etc. h) Collation of all relevant information for conversion of AEL into a complete and comprehensive document for submission to the relevant licensing authority ascertained in a) above, for its consideration, in line with legislated requirements. i)

Management of any public participation processes, if required, during the AEL application.

j)

Undertaking a Health Impact Assessment, based on the handling of Manganese, on both employees and surrounding community.

k) Compilation of hard copy and electronic application on South African Atmospheric Emission Licensing and Inventory Portal (SAAELIP). l)

Assist TPT with the establishment of actions needed to finalize the licence application.

m) Any other requirements identified by the service provider which TPT will need to comply with.

TRANSNET PORT TERMINALS

SOW

Page

2 of 5

Rev 01

PORT ELIZABETH TERMINAL ATMOSPHERIC EMISSION LICENSE APPLICATION

SCOPE OF WORK

3. OUTPUTS: a. Written confirmation that the process will be undertaken by the service provider to ascertain who the licensing authority processing the application will be. b. Legal and other requirement synopsis relating to the process of conversion of the AEL and recommendations for compliance. c. Guidance in terms of the legal requirements in b) above and TPT’s obligations regarding same. d. Establishing contact with local district municipality or DEA (dependent on outcomes of Output a) above) to initiate AEL application process. e. Report regarding compliance to existing AEL conditions. f.

Comprehensive report submission to relevant licensing authority, incorporating all identified required information to facilitate AEL application, inclusive of any process changes within the terminal.

g. Compilation of air quality model and emissions sources / inventories / calculations etc. h. Collation of all relevant information for conversion of AEL into a complete and comprehensive document for submission to the relevant licensing authority ascertained in 2.a) above, for its consideration, in line with legislated requirements. i.

Service provider to advise whether there will be any public participation processes, if required, during the AEL application, and will outline how these processes will be handled.

j.

Undertaking a Health Impact Assessment, based on the handling of Manganese, on both employees and surrounding community.

k. Compilation of hard copy and electronic application on South African Atmospheric Emission Licensing and Inventory Portal (SAAELIP). l.

Assist TPT with the establishment of actions needed to finalize the licence application.

m. Timeous notification of any hindrances which will prevent execution of scope of work. n. Regular bi-weekly reports to TPT Executive Manager: SHEQ, as well as the Port Elizabeth SHERQ Manager. o. Total project to be complete within the shortest time possible, with all legal requirements satisfied. GANTT chart to be drawn up showing project execution phases.

Service provider to develop a comprehensive proposal, detailing how the above outputs will be achieved, including timeframes and dedication of resources to the project.


SOW

Page

3 of 5

Rev 01


SCOPE OF WORK 4. ADDITIONAL INFORMATION REQUIRED FOR TECHNICAL EVALUATION. a. Provide a company profile. b. Provide a list of clients and the services performed at the service providers facilities. c. Provide a summary of two (2) successful related projects undertaken - PREQUALIFICATION CRITERIA. SHOULD THIS CRITERIA NOT BE MET, THE TENDERER WILL NOT BE ELIGIBLE TO PROGRESS ONTO THE REST OF THE TECHNICAL EVALUATION. d. Provide a resume for each consultant involved in the project. e. Provide proof of valid Letter of Good Standing (Compensation Commission). f.

Two (2) reference letters from clients where work of a similar nature has been performed by the Service Provider.

5. PRICING CONSIDERATIONS The quote must include the following information: 

Cost per day per consultant, for the duration of the project



Detailed disbursements, if not incorporated into the consultant cost.



Total tended price must include a 10% allowance for contingencies to be added after all cost and disbursements but before VAT.

Note: Contingencies may not be utilised without prior authorisation of the TPT Executive Manager: SHEQ.

6. TRANSNET PORT TERMINALS OBLIGATIONS 

TPT will ensure relevant personnel are available to assist the service provider where required, throughout the process.



TPT will provide all available information related to the proposed project to assist the consultant in executing their work.

7. SERVICE PROVIDER OBLIGATIONS SAFETY AND COMPLIANCE 7.1

The Service Provider (SP) shall comply with all applicable Health and Safety laws, regulations and Transnet policies including all instructions received from Transnet Management and Transnet Supervisory Personnel;

7.2

The SP shall comply with all Transnet Safety, Health, Environment, Risk and Quality Standard Operating Procedures (SOP) as required by the Transnet (SHERQ) manager;

7.3

The SP shall be required to undergo Transnet’s safety induction training programme prior to commencing work on Transnet site;

7.4

The SP shall ensure that all its employees carrying out work on a Transnet site are medically fit for purpose, and shall produce a medical certificate upon request to do so,


SOW

Page

4 of 5

Rev 01


SCOPE OF WORK 7.5

The SP must ensure compliance to Transnet’s Security and emergency policies, procedures and regulations;

7.6

There shall be zero tolerance of any form to substance abuse i.e. alcohol, drugs etc.

7.7

The SP shall ensure that all of its employees present on the Transnet site are furnished with and wear safety clothing or personal protective equipment. (i.e. reflective jackets, safety boots, hard hats etc.) All additional requisite PPE shall be provided by TPT.

For further information please contact: Raymond Van Rooyen TPT Executive Manager: SHEQ Landline: 031 308 8333 [email protected]

Authorised by: Raymond Van Rooyen Designation: TPT Executive Manager: SHEQ Date: 10 May 2018 Signed:


SOW

Page

5 of 5

Rev 01
