Baldwinsville Central School District - cnyric

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Nov 9, 2015 - Alternative bids: • Boilers and air handling equipment at Durgee JH. • Lockers at Durgee JH. • Mason
Baldwinsville Central School District Capital Project Proposal November 9, 2015 Board of Education Meeting

Why a Capital Project Now? To maintain our facilities, or build new facilities, school districts in New York State use Capital Projects. Prior to proposing a new Capital Project we do a couple of things at Baldwinsville CSD: perform a needs assessment and a debt service analysis.

Capital Project Needs Assessment The Board of Education works with District staff, our architects and project managers to look at our facilities to determine what needs to be done. The team looks at building physical plants, including: heating systems, security, roofs, cafeterias, lockers and athletic facilities. We also look at departmental needs.

Listing of items to be in this proposed project: • New Transportation Facility. • New roofs at Baker HS; Elden Elementary School; VanBuren Elementary School and the Public Library • Some new lockers for Baker HS and Ray MS. • A new kitchen at Baker HS. • A press box and new lighting for Pelcher-Arcaro Stadium. • Alternative bids: • Boilers and air handling equipment at Durgee JH. • Lockers at Durgee JH. • Masonry and window work at Baker HS. • Repurposing the old transportation building.

Aged Physical Plant The facility is over 70 years old. It is too small and poorly designed to take care of a fleet our size. • We have 118 DOT ‘d vehicles – vehicles licensed to move children. • We have over 40 other vehicles and rolling stock – including snow plows, pick up trucks and vans. • We have two (2) lifts capable of lifting a bus. One (1) day per week those lifts are used by the DOT inspector. On those days our six (6) mechanics don’t have a bus lift to use. • The building has a wooden roof and is expensive to heat.

Why a new Transportation Facility?

Quality of Life Concerns The District thinks it is time to move what amounts to a commercial trucking operation out of the Village of Baldwinsville. • Every winter morning when the temperature drops below 15 degrees we start up 100 diesel engines at 5 AM. The diesel fumes drift through the Village. • Four (4) times per day we send these 100 vehicles through the village. We estimate we can cut this traffic by 40 to 50% thus reducing congestion in the Village.

Why a new Transportation Facility?

Planning for the Future The District will encourage local municipalities to use us to repair and maintain their rolling stock. Just as West Genesee CSD is performing maintenance on Solvay Union Free School District buses we would seek to do the share with other municipalities. We have a talented group of mechanics who have the ability to fix nearly anything. We would also look to place the new building on the property in such a way that we could expand, in case a local government wanted to join us.

Why a new Transportation Facility?

The District has looked at a number of locations over the past several months: 1. The site of the old Tri County Mall on Downer Street. Pros: This site has good access to Downer street and 690. Cons: A past traffic study raised issues about adding bus traffic to the area. The new owners refused to consider an offer. 2. The old mall on Smokey Hollow road. Pros: close to main campus and good access out to routes. Cons: in a village neighborhood and the site is small. 3. The land north of Durgee JH. Pros: We own it. Cons: Backs up to a village neighborhood and only one entrance in or out onto the same Village streets as before.

Where would a new Transportation Facility be built?

4. Land behind Anheuser Busch that is owned by the Empire State Development Corporation. Pros: undeveloped with utilities nearby (a blank slate); away from residential neighborhoods and outside of the village; multiple access points for our bus routes; land has never been subject to property taxes; large enough for our needs. Cons: we do have to purchase the property.

The Board Facilities Committee is recommending the Transportation Facility be built on site #4: The land in the industrial park off West Entry Road behind Anheuser Busch.

Where would a new transportation building be built?

Google Earth view of the proposed property.

A conceptual view of the proposed property with building rendering.

• We calculate that some routes would be longer and some would be shorter as to mileage. We do not think we will see a material change in the total mileage. • We do think that the route times will be shorter; we can be more efficient by avoiding traveling thru the village with some routes.

How would this affect bus routes?

Roofs • Our roofs have been examined by our architects/engineers. The roof on the Public Library is reaching the end of its life span. The District owns the Library building. We will get no state building aid for this work; we will ask the voters for permission to use our Capital Reserve to avoid increasing property taxes to pay for this expense. • Roofs on Elden Elementary School and VanBuren Elementary schools also need to be replaced. • The oldest section of roof at Baker HS – the Science wing roof also is in need of replacement

What are the other items in the proposed project?

Athletic Facilities •

A new press box for Pelcher-Arcaro Stadium: The project approved by the voters in 2014 included new ADA accessible bleachers. We had planned on reusing the old press box. This has proved to be not practicable.



The lights at Pelcher-Arcaro are 30 years old. We seek the addition of new light poles, lights and wiring for the stadium. The 2014 project includes the new conduits and electrical equipment (panels) for these poles.

What are the other items in the proposed project?

New Kitchen for Baker HS • In 2014-15 the District left the Federal Student Nutrition Program at Baker HS. This was done in reaction to onerous regulations that cause us to lose money in a food service operation that has traditionally been self sustaining. • The Baker food service operation should break even this year. In an effort to make the Baker HS profitable and thus able to support the rest of our school cafeterias we look to re-build the kitchen at Baker HS. That kitchen is circa 1952 and is obsolete.

What are the other items in the proposed project?

Alternative Items: • • • •

Boilers and air handling equipment at Durgee JH. Lockers at Durgee JH. Masonry and window work at Baker HS. Repurposing the old transportation building.

Many times market prices can bring good deals for Districts. By using Bid Alternates we may be able to do more work within our budget.

What are the other items in the proposed project?

2016 Referendum Phase 1 Building Baker Durgee Ray McNamara Palmer Elden Reynolds Van Buren Library Transportation

2016 $1,500,000.00 $0.00 $100,000.00 $0.00 $0.00 $1,475,000.00 $0.00 $1,475,000.00 $500,000.00 $8,500,000.00

Construction

$13,550,000

Contingency Design @ 10% Constr. @10%

$1,355,000 $1,355,000

Escalation (5%)

$813,000

20% Incidentals

TOTAL

$3,414,600

$20,487,600

$20,487,600

Phase 1 - Sitework P/A Site Press Box Field Lighting

Transportation

2016 $100,000.00 $300,000.00

$7,500,000.00

Construction

$7,900,000

Contingency Design @ 10% Constr. @10%

$790,000 $790,000

Escalation (5%)

$474,000

20% Incidentals

TOTAL

$1,990,800

$11,944,800

$11,944,800

$32,432,400

What will this project cost?

The District looks at its Debt Service which is built into the General Fund budget. This is the budget voted on by the Public in May of each year. Our goal, at Baldwinsville CSD, is to have a stable debt service level in the General Fund as well as a stable local share – the part the property taxpayers support. We look to the future when a Bond (one of our mortgages) is being paid off. We want to substitute a new Bond (mortgage) for the old. This keeps the budget even(or flat). Occasionally we run into situations we cannot control: • The time it takes for plans to be approved by NYSED. • The interest rate changes in our assumptions. • Other state mandated changes in the structure of our debt. • The aidability of a particular project. None of these changes the intent of our plan: maintain our facilities and keep the cost affordable for our taxpayers.

Debt Service Analysis

• The District will Bond (borrow) the money. • The District will receive building aid on these Bonds for capital projects up to 88% of the expense. This project will have two aidable components: • The new bus garage will be aided over 30 years. • The balance of the work will be aided over 15 years. • The District will ask the voters to use up to $3.5 million of our Capital Reserve to do two things: • reduce the amount to be borrowed. • pay for things the State of New York will not aid – the Public Library roof for example.

How will the District Pay for this Project?

The proposed $32 million project will produce a change in the debt service in the 2019-20 fiscal year. This is a year when we will have $2.133 million in debt service leaving the schedule. The $32 million, if approved in February 2016 by the voters, will substitute for this debt. The cost increase to the taxpayers for the project in the year is projected to be level the year after the Bonds are put into place. There is a two (2) year temporary increase in the local share for debt service in 2018-19 and 2019-20 but this increase is a result of a drop in state aid, in these years, due to a state mandated debt refinancing several years ago.

Debt service changes due to $32 million proposed project.

FA January 5, 2014, JJR February 18, 2015, JJR October 30, 2015, JJR November 3, 2015

Debt Service Analysis for the future YEAR

BONDS

2015-16

2016-17

2017-18

2018-19

2019-20

2020-21

2021-22

2022-23

Budget

Budget

Budget

Budget

Budget

Budget

Budget

Budget

2002 Phase 1 ($10,350,000 @3%-4.125%)

$

942,350

$ 939,150

$ 939,750

$

939,150

$

2003 Phase 2 ($11,975,000 @3.375%-4.0%)

$ 2,137,750

$ 2,147,400

$ 2,136,000

$ 2,132,000

$

2012 DASNY Bond ($10,425,000 2 to 4%)

$ 1,016,375

$ 1,016,725

$ 1,017,950

$ 1,014,850

$ 1,015,650

$ 1,015,650

$ 1,015,650

$ 1,015,650

2014 DASNY Bond ($8,710,000 2 to 5%)

$

$ 791,394

$ 793,194

$

$

$

$

794,444

$ 794,444

2014 February Capital Project ($18.5 2014 million) $16.7 million in bonds

$

$ 1,543,000

$ 1,543,000

$ 1,543,000

$ 1,543,000

$ 1,543,000

$ 1,543,000

$ 1,543,000

$ 332,461

$ 332,461

$

$

$

$

332,461

$ 332,461

797,744 -

2015 Energy Performance Project ($3.5 2015 million bonds @4.5%)

794,194

332,461

2016 2016 Capital Project ($17.7 m illion @4.5% 30 years) 2016 Capital Project ($11.23 million @4.5% 15 years)

939,150 -

794,444

332,461

$

-

$

-

$

-

$

-

$

-

$

-

794,444

332,461

$ 1,088,866

$ 1,088,866

$ 1,088,866

$ 1,088,866

$ 1,052,547

$ 1,052,547

$ 1,052,547

$ 1,052,547

============ =========== =========== =========== ============ ============ =========== ======== SUB-TOTAL CONSTRUCTION $ 4,894,219

$ 6,770,130

$ 6,762,355

$ 6,755,655

$ 6,766,118

$ 5,826,968

$ 5,826,968

$ 5,826,968

Building Aid (Aid on Capital Projects)

$ 4,597,476

$ 6,206,145

$ 6,213,043

$ 5,268,826

$ 5,390,103

$ 5,262,699

$ 5,262,699

$ 5,262,699

Net Local Share for Capital Projects

$

$ 563,985

$ 549,312

$ 1,487,219

$ 1,376,015

$

$

$ 564,268

296,743

564,268

What will this cost the District going forward?

564,268

• November 9, 2015 - Board of Education presentation. • November 9, 2015 - Board of Education approves purchase offer for land in the ESD industrial park, contingent upon ESD acceptance and voter approval. • December 21, 2015 - Board of Education approves project to go to the voters. • February 9, 2016 - Project Vote. • December 2016 - Plans sent to State Education Dept. • December 2017 – Drawings approved by State Education Dept. • April 2018 – Start construction. • July 2018 – Borrow (bonds). • Fall 2018 – Occupancy. • Fiscal 2019-20 – Bond payments begin.

Timeline

Questions ?