Feb 14, 2011 - capture and record the City's public meeting audio recordings and to use software features to ... BUSINES
City Council Meeting AGENDA Monday, February 14, 2011 7:30 PM
PLEDGE OF ALLEGIANCE MOMENT OF SILENCE CONSENT AGENDA 1. APPROVE MINUTES FROM THE CITY COUNCIL MEETING OF JANUARY 24, 2010. 2. REVIEW MINUTES FROM THE PUBLIC WORKS AND SAFETY COMMITTEE MEETING OF JANUARY 18, 2011. 3. ENLARGEMENT OF CONSOLIDATED MAIN SEWER DISTRICT TO INCLUDE LOTS 13 AND 14, LITTLE FALL ESTATES, SECOND PLAT. Dennis and Sheryl Berry and John Floersch have petitioned Johnson County Wastewater (JCW) to enlarge the Consolidated Main Sewer District located at 7411 and 7421 Woodland Drive, to connect their homes to the sanitary sewer district within the City. A memo from staff and draft resolution are included for review. Adopt the resolution and a Resolution Number will be assigned. PAGES 1 - 6 MAYOR'S ITEMS 4. THE MAYOR MAY PRESENT ITEMS FOR CONSIDERATION.
PUBLIC ITEMS 5. CONSIDER PETITION FOR THE VACATION OF PUBLIC STREET RIGHT-OF-WAY AT THE INTERSECTION OF JOHNSON DRIVE AND 59TH STREET (SAV-11-001). DISCUSSION: Thomas Nolte & Associates has submitted a petition on behalf of RDD Real Estate Holdings LLC, RDD Real Estate Holdings Two, LLC, and Charles Wetzler asking the City to vacate a portion of right-of-way at the intersection of Johnson Drive and 59th Street. The vacation is needed to allow the installation of a fence closer to the existing right-of-way. Kansas
State Statute requires the Governing Body to consider such petitions after conducting a public hearing. A memo, vacation petition and draft ordinance are included for review. PAGES 7 - 18 ACTION: a) Conduct Public Hearing; b) Conclude Public Hearing; c) Pass an ordinance ordering the requested vacation subject to the reservation of a drainage easement and a public utility easement. If approved, an Ordinance Number will be assigned. COMMENTS: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ COUNCIL ITEMS ITEMS FROM THE PUBLIC WORKS & SAFETY COMMITTEE MEETING OF JANUARY 18, 2011, CHAIRED BY DAWN KUHN. 6. CONSIDER REVISIONS TO PS-7, CONDUCT OF PUBLIC MEETINGS. DISCUSSION: At the January 18, 2011, meeting the Public Works and Safety Committee recommended 3-1 that the Governing Body approve contracting with a third party company to capture and record the City's public meeting audio recordings and to use software features to create summary minutes with linked audio. At the October 19, 2010, meeting the Committee recommended 3-1 that the Governing Body revise language in PS-7, Conduct of Public Meetings related to summary minutes, speakers signing in at public meetings, responding to Business From the Floor, and advanced approval of material shown on the display screen. A memo from staff and a draft policy statement are included for review. PAGES 19 - 40 ACTION: Adopt revisions to Policy Statement, PS-7, Conduct of Public Meetings.
COMMENTS: ____________________________________________________________ _______________________________________________________ ____________________________________________________________ BUSINESS FROM THE FLOOR a) _________________________________________________________________ _________________________________________________________________ b) _________________________________________________________________ _________________________________________________________________
STAFF ITEMS 7. CONSIDER INTERLOCAL AGREEMENT WITH JOHNSON COUNTY RELATED TO CARS FUNDING FOR THE JOHNSON DRIVE REHABILITATION PROJECT, FROM ROBERTS TO WOODLAND, P.N. 3363. DISCUSSION: This project is included on the Capital Improvement Plan (CIP) and as part of the 2011 Street Maintenance Program. Johnson County CARS funding has been approved for this project. The estimated project cost is shown on the CIP as $807,000. The agreement provides for a maximum of $345,000 reimbursement with the remaining cost of $462,000 to be financed though the 2011 Street Maintenance Program. A memo and the agreement are included for review. PAGES 41 - 50 ACTION: Approve and authorize Mayor to sign the Agreement. COMMENTS: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ 8. CONSIDER BIDS FOR POLICE DEPARTMENT REPLACEMENT VEHICLES THROUGH MID AMERICA COUNCIL OF PUBLIC PURCHASING. DISCUSSION: Bids were taken by the Mid America Council of Public Purchasing (MACPP), for 2011 vehicle bid. The Police Department has budgeted for ten vehicles for 2011. A memo and a tabulation of bids are included in the packet for review. PAGES 51 - 56 ACTION: Approve the MACPP Vehicle Bid, for the purchase of eight vehicles from Shawnee Mission Ford and two vehicles from Roberts Auto Plaza in the amount of $237,470. COMMENTS: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ 9. APPROVE CHANGE ORDER TO CONSTRUCT FOUNDATIONS FOR THE MARKET SHED, GARAGE, TOOL SHED, AND CHICKEN COOP AT SHAWNEE TOWN 1929. DISCUSSION: In August 2010, the Governing Body approved an agreement with The Konrath Group for the Design Build for the Hart Home, Bender Barn and Smokehouse at Shawnee Town. Foundation work for the Market Shed, Garage, Tool Shed, and Chicken Coop was completed by Konrath. Because this work was not included in the original agreement, it is considered outside the scope of the original not to exceed agreement with Konrath and requires a change order. A memo from staff and a copy of the change order are included in the packet. PAGES 57 - 62 ACTION: Approve and Authorize the Mayor to sign Change Order No. 2 in the amount of $49,250
COMMENTS: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ 10. CONSIDER BIDS FOR THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDS LIGHTING RETROFIT CONTRACT. DISCUSSION: The City was awarded $533,100 in Federal Energy Efficiency and Conservation Block Grant funds. One of the projects included a lighting retrofit for City buildings. On February 4, 2011, staff received eight bids for this project. Oliver Electric Construction, Inc., Lawrence, Kansas was determined by staff to be the lowest responsive and responsible bidder. A memo from staff is included for review. PAGES 63 - 64 ACTION: Approve bid and award contract to Oliver Electric Construction, Inc., Lawrence, Kansas and authorize the Mayor to sign the contract in the amount of $59,487.76 for the EECBG Lighting Retrofit Contract. COMMENTS: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ MISCELLANEOUS ITEMS 11. RATIFY SEMI-MONTHLY CLAIMS FOR FEBRUARY 14, 2011, IN THE AMOUNT OF $3,245,618.97. COMMENTS: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ 12. MISCELLANEOUS COUNCIL ITEMS. a) _________________________________________________________________ _________________________________________________________________ b) _________________________________________________________________ _________________________________________________________________ ADJOURNMENT
