CITY OF BEAUFORT CITY COUNCIL SPECIAL REGULAR MEETING ...

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CITY OF BEAUFORT 1911 BOUNDARY STREET BEAUFORT MUNICIPAL COMPLEX BEAUFORT, SOUTH CAROLINA 29902 (843) 525-7070 CITY COUNCIL SPECIAL REGULAR MEETING AGENDA August 1, 2017 NOTE: IF YOU HAVE SPECIAL NEEDS DUE TO A PHYSICAL CHALLENGE, PLEASE CALL IVETTE BURGESS 525-7070 FOR ADDITIONAL INFORMATION STATEMENT OF MEDIA NOTIFICATION "In accordance with South Carolina Code of Laws, 1976, Section 30-4-80(d), as amended, all local media was duly notified of the time, date, place and agenda of this meeting."

SPECIAL REGULAR MEETING - Council Chambers, 2nd Floor - 5:00 PM I.

CALL TO ORDER A.

II.

Billy Keyserling, Mayor

INVOCATION AND PLEDGE OF ALLEGIANCE A.

Mike McFee, Mayor Pro Tem

III. PROCLAMATIONS/COMMENDATIONS/RECOGNITIONS IV. PRESENTATIONS A.

V.

Beaufort Regional Chamber of Commerce - Downtown Events Plan

PUBLIC COMMENT

VI. PUBLIC HEARING VII. MINUTES A. B. C.

Worksession Meeting June 20, 2017 Worksession and Regular Meeting June 27, 2017 Worksession and Regular Meeting July 11, 2017

VIII.OLD BUSINESS IX. NEW BUSINESS A.

B. C.

Request from Beaufort Regional Chamber of Commerce to allow alcohol sales, street closure for 5K run/walk, and street closure of Charles Street Extension for annual Shrimp Festival in Waterfront Park Friday, October 6 - Saturday, October 7, 2017. Resolution authorizing Financial Banking signatures Authorization to allow City Manager to issue a Request for Proposals (RFP) for Events Management

D.

X.

Ordinance approving the sale of City Property and authorizing the City Manager to execute documents for this sale, 2519 Mossy Oaks Road - 1st Reading

REPORTS City Manager's Report Mayor Report Reports by Council Members

XI. ADJOURN

DOWNTOWN BEAUFORT EVENTS August 1, 2017

REVITALIZING DOWNTOWN

We are committed to market and produce the following events: The Beaufort Shrimp Festival Downtown Trick-Or-Treat Fall Art Walk Small Business Saturday A Night On The Town Light Up The Night Boat Parade Christmas Parade Spring Art Walk A Taste of Beaufort First Friday After Five

REVITALIZING DOWNTOWN

The Beaufort Shrimp Festival Friday, October 6, 2017 & Saturday, October 7, 2017

A Taste of Beaufort Spring 2018

REVITALIZING DOWNTOWN

Downtown Trick or Treat Thursday, October 26, 2017

Fall & Spring Art Walks Saturday, October 28, 2017 & Saturday, March 17, 2018

Small Business Saturday Saturday, November 25, 2017

Downtown Holiday Weekend Friday, December 1, Saturday, December 2 & Sunday, December 3, 2017

First Friday After Five 2017: August 4, September 1, October 6, November 3, December 1 2018: January 5, February 2, March 2, April 6, May 4, June 1

In Addition

Funding Request Event Expenses Downtown Trick or Treat Insurance Advertising/Marketing Staff

$175 $1,500 $750 (25 Hours)

$2,425

Art Walks (Spring & Fall) Insurance Advertising/Marketing Staff

Small Business Saturday Insurance Advertising/Marketing Staff

$350 $2,500 $500 (17 Hours) $3,350 $175 $1,000 $500 (17 Hours) $1,675

Funding Request Event Expenses Downtown Holiday Weekend Insurance Advertising/Marketing City of Beaufort - Police Sound Staff

First Fridays

Advertising/Marketing Staff

Community Pride Campaign Advertising/Marketing Staff

$525 $5,000 $1,050 $1,850 $4,000 (143 Hours)

$12,425 $2,500 $800 (26 Hours) $3,300 $7,500 $1,000 (30 Hours) $8,500

Total Projected Event Expenses: $31,675

Funding Request

Main Street Beaufort, USA, respectfully requests funding for FY 2017/2018 in the amount of $20,000.

REVITALIZING DOWNTOWN

CITY OF BEAUFORT DEPARTMENT REQUEST FOR CITY COUNCIL AGENDA ITEM TO: FROM: AGENDA ITEM TITLE: MEETING DATE: DEPARTMENT:

CITY COUNCIL

DATE: 7/28/2017

Worksession Meeting June 20, 2017 8/1/2017 City Clerk

BACKGROUND INFORMATION:

PLACED ON AGENDA FOR: REMARKS: ATTACHMENTS: Description Minutes

Type Backup Material

Upload Date 7/28/2017

A work session of Beaufort City Council was held on June 20, 2017 at 5:00 p.m. in the City Hall Planning Conference Room, 1911 Boundary Street. In attendance were Mayor Billy Keyserling, Councilwoman Nan Sutton, Councilmen Mike McFee, Stephen Murray, and Phil Cromer, and Bill Prokop, city manager. In accordance with the South Carolina Code of Laws, 1976, Section 30-4-80(d) as amended, all local media were duly notified of the time, date, place, and agenda of this meeting. Mayor Keyserling called the work session to order at 5:01 p.m. EMPLOYEE NEW HIRE RECOGNITION Fire Chief Reese Bertholf introduced Charles Cox, a new full-time firefighter. Kathy Todd introduced Melena Venegas, a business license administrator, who is also filling a full-time position. DISCUSSION: BEAUFORT REGIONAL CHAMBER OF COMMERCE DMO (DESIGNATED MARKETING ORGANIZATION) UPDATE REPORT AND PLAN FOR THE UPCOMING YEAR Robb Wells showed the 3 parts of the marketing cycle the DMO is responsible for: inspiration, planning, and evaluation. The private sector is responsible for “execution,” he said. Occupancy is up 4%, Mr. Wells said, in spite of bad weather (e.g., Hurricane Matthew) and other factors (e.g., black mold in a hotel). Average daily rate (ADR) was expected to “take a hit,” he said, but it “was held to that 5% mark.” Revenue per available room (RevPAR) has increased 10%. November and December were better than expected, and March and April have “definitely been higher,” he said. Mr. Wells said, “The Coast Is Clear” campaign, which followed Hurricane Matthew, was important because it sent the message that “Beaufort was open for business.” It focused on the drive market, he said, with some digital placement. He thanked council for its help with funds for recovery marketing: $10,000 came from the city, and $15,000 was “rotated out of our fund,” Mr. Wells said. Mr. Wells said the DMO’s goals include sustaining and growing first-time visitors, expanding meetings and group business, helping to build and sustain a collaborative, countywide cultural heritage marketing initiative, and building the “shoulder season” with repeat visits. Mr. Wells discussed ways the DMO is beginning to bring in meeting and group business, and said it is beginning to have success with bringing visitors back to Beaufort during the shoulder season. Mr. Wells showed the DMO “investment breakdown.” The revenue total is $846,950. Council work session June 20, 2017 Page 1

● The City of Beaufort’s investment in the DMO is around 41% (approximately $345,000). This is dedicated funding from the city of $142,000, $95,750 from HTAX (90% of which is not received until after reconciliation), and projected grant receipts from ATAX. This “really shows the sum of all the parts” invested “into the DMO here in Northern Beaufort County,” Mr. Wells said. ● 34% ($292,000) is from Beaufort County. This number went down, Mr. Wells said, because some portions of Hilton Head were counted as unincorporated Beaufort County. ● South Carolina accounts for 7%, Mr. Wells said. This is a 3-to-1 match, he told Councilman Murray. It used to be $181,000 and is down to $60,000. ● Private investment is 13% (approximately $110,000), Mr. Wells said; examples of this are website ad sales, ad sales on partner co-ops (e.g., Trip Advisor), and ticket sales in the Visitors Center. ● Innovation marketing is part of a partnership with the Redevelopment Commission (RDC), Mr. Wells said, and accounts for 5%. Councilwoman Sutton noted that this is money from the City of Beaufort, too, in addition to the $345,000. Mr. Wells presented the following breakdown of expenses: ● DMO personnel – 28% ($238,200) ● Non-personnel – 64% ($544,200) Mr. Wells said examples of this are ad buys, “creative,” development, PR, etc. ● Shared – 6% ($51,600) This is shared staff “for finances in our office” and a marketing salesperson, he said. ● 2% ($12,900) – Costs of conducting the audit, insurance, and a CPA Mr. Wells said as part of the memorandum of understanding with the city, the DMO agreed to separate destination marketing funds from Chamber of Commerce operations funds. Mayor Keyserling asked, “Three years ago, when we set [out] on this path of more collaboration, wasn’t our goal” to budget 15% for “personnel and expenses” and 85% for marketing? Mr. Wells said those expenses are “shared.” Mayor Keyserling said “DMO personnel” is up “to 30% now.” Mr. Wells said by state statute, “DMO personnel” is people who “do the marketing and selling of Beaufort.” 85/15 was “a number to start with,” during “the transition” from “the unpleasantness to where we are now,” he said. Mayor Keyserling said, “It’s still double what our target was.” Councilman Murray said when “we talked about the 85/15” initially, it was because “a large percentage of public funds and DMO monies were being dumped into the Chamber operating account,” which had nothing to do with destination marketing. The board at the time “tried to be extremely responsible,” and “wanted to direct more of Council work session June 20, 2017 Page 2

that money into direct marketing and less into administration.” He said he’s glad to see the accounts are still segregated, and he thinks the number of staff members shows that the Chamber is “fairly responsible.” Much of “the work is contracted out into the private marketplace,” Councilman Murray said. Councilman Murray and Mr. Wells reviewed whose salaries fall under DMO personnel. There are 6 to 8 Visitors Center employees, and they are all part-time, Mr. Wells added. Councilman Murray said half of the “Chamber communications” salary is in the DMO’s personnel budget. Councilman Murray asked how much of the 64% for “non-personnel” is “direct ad buys, direct spending.” Mr. Wells said $250,000, which he would explain further in the presentation. Of the $544,000, approximately $449,000 is the “overall marketing budget,” he said, and the remainder is “electricity, operation of the Visitors Center,” etc. The “innovation marketing buy falls completely under non-personnel,” and “goes directly to the service to be rendered,” Mr. Wells said. In the last 5 years, Mr. Wells said, the “Enrichment” campaign has generated 150,000 leads, at $7 per lead, and publicity value of $40 million. How this translates into revenue generation in the area: occupancy is up 18%, ADR is up 17%, RevPAR is up 40%, and revenue is up 48%, he said. Councilman Murray asked how 48% occupancy compares to other communities; Mr. Wells said some neighboring communities do better than Beaufort, but Beaufort does better than some others. “Beach traffic occupancies fluctuate,” he said, which “we get hammered by.” The DMO’s responsibility is to inspire, assist, and evaluate, Mr. Wells reviewed. “We want to create demand,” he said, and that has increased 25% to 28%. Dick Stewart said downtown hotels are often sold out on weekends, but “really need help” Monday – Wednesday, and Parris Island graduations drive Thursday nights at Boundary Street hotels, and they may stay busy into the weekend, but all Beaufort’s hotels often have vacancies, even on weekends, because there are not enough “activities” in Beaufort for it to “compete” with other places and draw people here. He noted that there is “a huge difference” in the city’s and the Chamber’s budgets. Councilman Murray said 58% occupancy “isn’t very good,” so he asked Mr. Wells who in the hospitality industry is “the gold standard” for occupancy. Mr. Wells said best-case scenario for occupancy is 75%, which is “somewhat attainable in some markets” that have “a lot of categories going on” (e.g., “groups and meetings,” business travellers, etc.) Councilman Murray said he’s heard Charleston is 75-80%; Mr. Wells said that’s true Council work session June 20, 2017 Page 3

in some places, but not around the North Charleston/coliseum area, for example, and it “depends on the properties that you have available.” Mr. Stewart said Savannah is “much more level.” The ADR in Charleston and Savannah is “much higher” than in Beaufort, Mr. Wells told Councilman Murray. Mr. Wells said the Enrich campaign needs to evolve; the DMO wants to “take a fresher perspective” on it. Beaufort is “more than” kayaking, etc., so for 2018, “we want travellers actively planning their trips.” Marketing “will go to neighboring states,” along with common “fly markets.” Visitors to Charleston and Savannah are willing to come to Beaufort, he said, so “you don’t want to count these markets out.” Mr. Wells said spending on print is 23%, digital is 64%, and out-of-home (e.g., billboards) is 13%. They will focus on summer, fall, and spring, he said. The primary demographic of Beaufort visitors is aged 45+, Mr. Wells said; the inquiries are there, “but we need to qualify these folks better.” The secondary demographic is ages 30 to 44 and college-educated, among other traits. Mr. Wells said the DMO is using creative placement of targeted “Enriching in every way” ads, of which he showed some examples and where they might be placed. This is “unique marketing,” he said, and went on to show an ad that unfolds when the banner ad on the Forbes site is clicked on a mobile device. Mr. Wells offered some statistics on “Beaufort travel insights” from a survey of leads generated by DMO ad buys: ● 23% of people first heard of Beaufort through an online search. ● 31% stayed 1 or 2 nights; 41% stayed 3-5 nights. ● 17% came to Beaufort on a day-trip. ● 81% visited Beaufort once a year. ● 64% visited in spring and summer, and 23% visited in the fall. ● Most visitors come to Beaufort from South Carolina, North Carolina, Georgia, and Ohio. ● 46% would visit again. ● 36% are not sure they would visit again. Mr. Wells called this number “an opportunity.” Mr. Wells offered some general travel insights: ● 59% of travel-related searches are made by people 35–64 years old. ● 88% of travellers book their trips on a mobile device. ● Millennials represent the #1 consumer segment in the US hotel industry. Councilman Cromer asked if Mr. Wells had “drilled down and found out why” 36% of survey respondents are not sure about returning to Beaufort. Mr. Wells said, “It’s who Council work session June 20, 2017 Page 4

we were losing out to, the ones that didn’t come.” Beaufort’s biggest competitors are markets like Charleston, Savannah, Hilton Head, and Orlando, he said. Councilman Murray asked how much the Visitors Center costs the city to operate every year; Mr. Wells said about $108,000 (e.g., for personnel, utilities, and “fulfillment”). “About 59%” of the cost “is taken up by the Beaufort History Museum,” he said. Councilman Murray asked the amount of the Visitors Center’s traffic. Mr. Wells said on average, it’s 3,300 to 3,500 people, but the amount was up 32% through May, as compared to last year. “The amount of traffic is mind-boggling,” he said. Councilman Murray asked if walk-ins could be separated from bus tours, and Mr. Wells named several ways of doing that. Councilman Murray asked if $108,000 for the Visitors Center would be better invested in direct advertising. Hilton Head closed its visitors' center down, for example, and people are increasingly using mobile devices to obtain visitor information, he said. Mr. Wells said he might have agreed with that idea a year ago, but the Visitors Center now is different, though that may not last because of “the way people get their information.” Councilwoman Sutton said she thinks “we’re not there yet” about closing down the Visitors Center. Councilman Murray said Hilton Head’s rationale was that private visitor’s centers operate in the area, so they took that money and put it into marketing. Councilman Murray said it “seems like there’s a way to get more money into the marketplace, a higher percentage of what our overall budget is.” Mr. Wells feels “that’s fair,” and said the DMO needs to look at what other markets it should reach into. Councilman Murray asked Mr. Wells about what his “budget year earned media look[s] like,” and Mr. Wells said it’s “hovering around 12.” Councilman Cromer asked which similar-sized communities Beaufort is compared to. Mr. Wells said the DMO looks at “who is going to be competing for our markets” – for example, Georgetown, Pawley’s Island, Litchfield, and “some Georgia coastal communities. ” He said Beaufort “sometimes falls victim to” some neighboring communities that have “lower hotel prices.” Councilman Cromer said there were a lot of international visitors during the humanities festival and asked if the DMO makes an effort to bring in international visitors. Mr. Wells said, “When the state is able to reach Europeans,” the DMO tries to tag onto that, but the marketing budget is “so limited” that international markets are not a priority. Councilman Murray asked Mr. Wells to talk about “the agency change.” In January or February, the DMO solicited “a number of South Carolina branding agencies that fit this bill,” Mr. Wells said, and Ferebee Lane in Greenville was selected. “They didn’t treat [Beaufort] like an offshoot of Charleston,” he said, and the people who presented Council work session June 20, 2017 Page 5

“actually vacation in the area. I believe they’re Fripp folks” and have visited often. He described other positive traits in this agency that he said the DMO’s previous agency had not had. OVERVIEW OF BEAUFORT REGIONAL CHAMBER OF COMMERCE AND MAIN STREET BEAUFORT ACTIVITIES AND THE PROPOSAL OF MARKETING AND COST FOR THE UPCOMING YEAR 
 Blakely Williams said the Main Street Beaufort board of directors came to the Chamber of Commerce’s board of directors in early 2016, and the organizations agreed on a memorandum of understanding to “absorb the Main Street functions and responsibility under the Chamber but maintain their 501c3 status.” The organizations decided not to continue Main Street’s “Beaufort Beauties” program, but they would continue all the other Main Street events, Ms. Williams said. Within “8 weeks, we produced Taste of Beaufort,” and post-Hurricane Matthew and the Shrimp Festival, they discussed “the criticisms that we had heard about Main Street” and built a plan for Main Street that they have shared with council, she said. Main Street Beaufort would like to go back to the board of directors and “see where we are now” that there is not financial support from the city for its strategic plan, Ms. Williams said, so she will discuss the Chamber of Commerce, but is “not prepared to discuss tonight where Main Street is.” Ms. Williams reviewed the Chamber’s projected operational revenue for the coming fiscal year: The total is $722,700, of which membership dues are 44% ($315,500), and events are 45% ($322,000). The Chamber’s operational budget receives about 4% ($27,000) from public funding, Ms. Williams said. It serves as the interim economic development office for Beaufort County, and it receives a small stipend for MEC (Military Enhancement Committee). Miscellaneous revenues come from grand openings, affinity relationships, etc. for 8% ($58,200) of the Chamber’s operational budget, she said. Councilman Murray said the city’s contribution to the DMO is a little over $400,000 this year, which is “all in your budget together.” The Chamber of Commerce currently has 605 members, but “year-over-year, [there is] a pretty significant decrease in members,” he said. He noticed that in the operational budget for 2016-2017, $317,500 was projected for membership dues; this year, it’s projected to be $315,500. Councilman Murray asked if, with “the lower number, you’re budgeting to continue a decrease in members,” and asked Ms. Williams why she thinks the membership numbers continue to decline while the business community in Northern Beaufort County is expanding. Jason Ruhf said a Chamber account executive had taken 3 months pregnancy leave, but Council work session June 20, 2017 Page 6

they still “averaged about 10 new members a month.” Hurricane Matthew also had an effect on new membership development, he said. Councilman Murray said that “makes sense” for a four-month period, but year-over-year there’s “been a fairly steady decline,” and he asked if the Chamber sees itself “making that back up now that you have a salesperson, because you’re budgeting a lower number of membership dues.” Ms. Williams said, “We’re holding ourselves to the same standard” as the National Association of Chambers of Commerce recommends,” which is “85%.” She said, “Revenue generation for new memberships is going to make up that difference.” Councilman Murray said he hopes so, because he feels there’s “a lot of opportunity.” He’d asked Ms. Todd for business license numbers for the past 12 months, and there have been “88 net new business licenses generated in the city.” Mr. Ruhf said they “are developing a plan that will hopefully address our sales team.” Councilwoman Sutton asked if Main Street Beaufort is going to be stood back up, or if the city is going to “let it go.” The Chamber is picking up the Shrimp Festival and the Taste of Beaufort, she said, “which are the 2 money-making events” put on by Main Street, but this doesn't account for Night on the Town, the boat parade, trick or treat, etc., which aren’t money-makers. Mayor Keyserling said one example of the city’s problems with Main Street was that “no one was happy” with the job Main Street was doing to “stand up the downtown merchant’s association.” The national Main Street organization was changing, but Main Street Beaufort hadn’t changed, he said. Councilwoman Sutton said the economic development arm of Main Street was an element Mayor Keyserling wasn’t happy with, but she feels the organization was made to help improve small towns, especially those that were “boarded up,” which Beaufort hasn’t been in the past 10 years, so that’s why Main Street Beaufort didn't pay as much attention to economic development as to events. She said she doesn’t want to see Beaufort lose Main Street. Councilman Cromer said the city has “to make a commitment to Main Street to continue.” Mr. Ruhf said he doesn’t think a decision has to be made now; their strategic plan proposal to council was meant to address council’s criticisms of Main Street, and he understands that the city’s “resources are finite,” but they “invested a lot to try and address” this, so now they need now to develop a plan with “our board.” Mayor Keyserling said the proposal was good, but when he “drilled down, it was a little empty.” Mr. Ruhf said there was emphasis on First Fridays in the plan he’d presented. A group would like to propose developing this event with the city, and the Chamber would like to help develop it as well. RECOMMENDED PLAN OF ACTION FOR DEVELOPING A SUCCESSFUL FIRST FRIDAY EVENT PROGRAM BEGINNING SEPTEMBER 2017 
 Council work session June 20, 2017 Page 7

Eric Thibault said he and Mary Thibault would be making a presentation about First Fridays. He discussed what the event is and its purpose. He thanked the city for creating Linda Roper’s new position as director of downtown operations and community services because “we think she will be a real asset to downtown.” Beaufort’s First Fridays were established in March 2014, when they had the grand opening for Thibault Gallery, Mr. Thibault said. Thirteen businesses participated that first event; in May 2017, 23 businesses participated, he said. The only times there were not First Friday events was during Hurricane Matthew and when the first Friday of the month fell on January 1. Ms. Thibault contacted other cities that have First Friday events; York, Pennsylvania, Raleigh, North Carolina, and Hot Springs, Arkansas all have long-running First Friday events, Mr. Thibault said, and they used these to do “a case study.” Mr. Thibault said Beaufort’s downtown merchants “don’t feel like they have a voice,” so he and Ms. Thibault are forming the Downtown Merchants Association (DMA). Merchants’ participation is what “drives a First Friday,” Mr. Thibault said, and when they approached 42 business owners, 41 signed a sheet to indicate their interest in the DMA. The only exception was a downtown business owner who is on city council (Councilwoman Sutton) and felt participating in the association might be a conflict of interest, but “everyone we talked to,” including Councilwoman Sutton, is in support of it,” he said. One thing the DMA will do is promote First Fridays. Mr. Thibault said though York, Pennsylvania is a larger city than Beaufort, a lot of the ideas in that First Friday model are ones they would like to implement here. When York started First Fridays in 2006, the events were under Main Street York. The first event had 14 participating businesses, he said, and now more than 80 businesses participate, with an average of 4,000 attendees “every month.” An event in York that is similar to Beaufort’s “Night on the Town” has 12,000 participants. The target participants for Beaufort’s First Fridays will be the local community, Mr. Thibault said, but they will also include visitors (e.g., those who are here for Parris Island graduation). York’s First Fridays have “monthly themes” set up by a First Friday committee. Merchants’ sales are up 200-300% on First Fridays over other Fridays, he said. York acquired a sponsor – the largest healthcare provider in the area – in 2015. Mr. Thibault said the Hot Springs, Arkansas First Fridays program has run for 25 years, and Raleigh has had its program for more than 30 years. Ms. Thibault told Mayor Keyserling that the merchants “are investing in” First Fridays because they pay for the wine and appetizers served in their businesses, and in York, the merchants can apply for Council work session June 20, 2017 Page 8

grants for this from a sponsor; those grants are distributed by York’s “Downtown, Inc.” organization. Mr. Thibault said the DMA will collaborate with the city, the Cultural District, and the Chamber of Commerce, which “will . . . continue to market for us.” The First Friday committee “will oversee all aspects” of the events, along with Ms. Roper. Merchants will provide entertainment and demonstrations, with help from the Cultural District Advisory Board, Mr. Thibault said. Performers will be placed strategically downtown in several areas along where the traffic is flowing. Through the collaboration, property owners will give vendor and performer spaces, he said. Councilman Cromer asked if businesses on Scott, West, and Port Republic Streets would be included. Mr. Thibault said, “Absolutely.” This event is not meant to pull people to Waterfront Park and off the streets where the businesses are. Ms. Thibault said businesses on the side streets will have an opportunity to come to Bay Street and set up a table to generate business, and then the event “can expand through the downtown core.” Mr. Thibault said, “The core of downtown is the goal,” and Bay Street “is a starting point” for now. The DMA will generate excitement among the merchants, Mr. Thibault said. Mayor Keyserling said this is “refreshing” because it is merchants telling the city, “We want to work with you,” and the Thibaults have done this work “before you ask the city for anything,” which is not how this has traditionally happened. Mr. Thibault said everyone they’ve spoken to wants to help and wants to form the DMA, which will “pump up the businesses downtown.” The merchants want “a voice” and “a vehicle to make things happen downtown,” he said, and the association will do that. Mr. Stewart said he fully supports the concept of First Fridays; Arts in the Park was a success, but wouldn't have happened without Joni Kost running it. He thinks “a responsible adult” needs to run things. Beaufort Inn guests complain that there’s nothing happening because 5 p.m. and 7 p.m., he said. The Shrimp Festival and Taste of Beaufort are fundraising events for the Chamber of Commerce and Main Street, Mr. Stewart said, and he feels “the role of food” should be considered in First Fridays. The restaurants should “be at the table with the merchants,” because their management should need to put more people on the floor on First Fridays, Mr. Stewart said. The restaurants have not been engaged with Main Street, so he hopes they will be engaged with this. Mr. Thibault said the restaurants would be “a part of this . . . without a doubt.” Some have already signed up for the DMA. Meetings will be held at restaurants that are in the association. Mr. Stewart said he’d cited Shrimp Council work session June 20, 2017 Page 9

Festival and Taste of Beaufort because those events are “directly competitive” with the downtown restaurants. Mr. Thibault said a First Friday committee has been formed that includes Ms. Roper, the director of downtown operations and community services. He discussed what this committee will do and its goals. First Fridays will “in time become a self-funding event.” The bigger the events get, the more likely they are to get sponsors, he said. Mr. Thibault said funding is “what we need to grow,” so they’re requesting $15,000 to hire a part-time coordinator, purchase First Friday flags, radio and newspaper advertising (Lowcountry Weekly has been running free First Friday ads), print posters and rack cards (for hotels and B&Bs), and they’re requesting the use of designated cityowned spaces to set up entertainers or merchants. The coordinator would be paid $500 a month, he said; flags are about $1,800. Radio ads are about $300 a month; Lowcountry Weekly will probably continue to run an ad, Mr. Thibault said. Posters are $80-$100 a month, and rack cards are about $200. They would like to continue allowing “busking by musicians” (i.e., performers can get tips from passersby, so the merchants don’t have to pay for them to perform), he said. Ms. Thibault said they have just started using email blasts to advertise, and one North Carolina customer printed out the ad and brought it to a First Friday. Mr. Thibault said Beaufort’s First Friday will “grow to be a destination,” not something people stumble across. Councilwoman Sutton said this is a great idea, and she thinks it should be supported. Councilman Murray agreed that the merchants’ interest is “refreshing,” and he has been impressed with the Thibaults for keeping the event going and with the 23 merchants currently participating in First Fridays. He no longer wants to worry about the businesses that won’t extend their hours and keep their doors open. Almost all merchants are open and give out candy for trick or treat, he said, though there’s “grumbling.” Councilman Murray said he’d like to see First Fridays become like an event like that one is. Councilman Cromer said he totally supports this. Councilman Murray said he’s concerned that the budget the Thibaults presented is low for what they want to do. Ms. Thibault said the Chamber of Commerce will be marketing it, but at their gallery, “all the artists market First Friday.” If the business owners did that, too, as a whole, it would be even more successful and “really grow,” she said. Council work session June 20, 2017 Page 10

There being no further business to come before council, the work session was adjourned at 7:02 p.m. EXECUTIVE SESSION Pursuant to Title 30, Chapter 4, and Section 70 (a) (2) of the South Carolina Code of Law, Councilman McFee made a motion, seconded by Councilman Cromer, to enter into Executive Session for a discussion of proposed contractual agreements regarding property and development projects. The motion passed unanimously. Councilman Murray made a motion, second by Councilwoman Sutton, to adjourn the Executive Session. The motion passed unanimously.

Council work session June 20, 2017 Page 11

CITY OF BEAUFORT DEPARTMENT REQUEST FOR CITY COUNCIL AGENDA ITEM TO: FROM: AGENDA ITEM TITLE: MEETING DATE: DEPARTMENT:

CITY COUNCIL

DATE: 7/28/2017

Worksession and Regular Meeting June 27, 2017 8/1/2017 City Clerk

BACKGROUND INFORMATION:

PLACED ON AGENDA FOR: REMARKS: ATTACHMENTS: Description Minutes

Type Backup Material

Upload Date 7/28/2017

A work session of the Beaufort City Council was held on June 27, 2017 at 5:00 p.m. in the Beaufort Municipal Complex, 1901 Boundary Street. In attendance were Mayor Billy Keyserling, Councilwoman Nan Sutton, Councilmen Mike McFee, Phil Cromer, and Stephen Murray, and Bill Prokop, city manager. In accordance with the South Carolina Code of Laws, 1976, Section 30-4-80(d) as amended, all local media were duly notified of the time, date, place, and agenda of this meeting. CALL TO ORDER Mayor Keyserling called the work session to order at 5:04 p.m. INTERVIEW FOR VACANCY ON HISTORIC DISTRICT REVIEW BOARD (HDRB) 
 Bill Allison said he is on the county’s architectural review board, and he would gladly resign that position to serve on the HDRB. He gave council an overview of his background and the vision and work of his firm. USE OF DEPOT BUILDING FOR PRIVATE EVENTS - SPANISH MOSS TRAIL 
 Liza Hill said she had submitted a packet to council about the Depot building. She has talked to Tim Ogden, the fire marshal, and Bruce Skipper, the building official, which she summarized. PTAC’s and Ms. Hill’s recommendations for the Depot building: ● With grass parking, there would be a total of 92 parking spaces for functions. ● There are no restrooms; event organizers who want to use the space are told this, she said, and that they have to bring in their own port-a-potty, which they are fine with. Most requests for the building are for weddings and receptions. ● There would be a 299-person limit. ● No events could go past 10 p.m., and there could be no amplified music because of the residences around the building. Mr. Prokop said the fee for renting this space would be a donation to the Beaufort Pride of Place fund. Ms. Hill told Councilman McFee the city needs to look into the building’s sprinkler system. She has looked at it, and there is clearly a sprinkler system there, she said. Mr. Ogden wants it removed if it’s not working. Ms. Hill would like to go look at it with someone from Public Works. She said Mr. Ogden had told her that the city is not required to have the sprinkler system in this public building. Councilman McFee said in the many public conversations about this area, “the neighborhood has been very vocal about activities at that structure.” The residents believed there would be “an adverse affect” from the Spanish Moss Trail, he said, which has changed some people’s opinions. Ms. Hill said that’s why she thinks use of this Council work & regular session minutes June 27, 2017 Page 1

building needs to be vetted by the public. Mayor Keyserling said he feels this will not be offensive to the residents if there’s no amplified music, and the building shuts down at 10 p.m. He feels that the neighborhood’s concerns were about bands and concerts there. Councilman Murray asked about the roof. Mr. Prokop said minimal repairs were made to damage done by last fall’s hurricane; to replace it would cost $100,000. It’s structurally sound now, he said, but it leaks. Mike Sutton said a new roof costs $300 a square foot at a minimum. Mr. Prokop said 3 different firms looked at it, and they were all in the area of $80,000 to $100,000+ to put on a new tin roof. Councilman McFee asked if anyone had looked at repairing it rather than replacing it. Mr. Prokop said the estimate was approximately $40,000 to repair; the cost is in keeping the same roof material. Councilman Murray said the city needs to put a disclaimer about the leaks in a rental agreement. Councilman Cromer asked about cleanup. Ms. Hill said it will be the same as at Waterfront Park; if renters pay a deposit, they must leave the space in the condition in which they found it to get their deposit back. Ms. Hill said the switches in the building can’t turn the power on; the electrical panel is turned off. It can be unlocked for those who want it on. Councilman Murray said BJWSA agreed to the 75-25% split because the city is responsible for the building’s maintenance. Councilman McFee said if the fee is donated to Beaufort Pride of Place, the city gets 100%. Councilman Murray asked if the maximum number of people would be based on the number of parking spaces. Ms. Hill said that’s up to council; the Civic Master Plan has a plan for “substantially more parking” in this location, if that were implemented in the future. She said she’d estimated the number of cars that could park on the grass. The building occupancy limit is 299 people. They could base the limit on the number of people allowed at two per vehicle, Ms. Hill said. Councilwoman Sutton said she feels that it would be a great space for cocktail parties and agrees that the music must be non-amplified. Mr. Sutton said he wouldn't be quick to remove the sprinkler system; he suggested having companies come to assess it and maybe get competitive bids. If the city takes the system out, and then replaces it at some point, it will cost more, he said. Mr. Sutton also feels the noise ordinance should be reviewed because even with nonamplified sound, the noise ordinance “talks about sound difference away from the building,” so “what is indoors and what is outdoors” at the Depot must be defined. “It’s Council work & regular session minutes June 27, 2017 Page 2

a non-insulated building,” he said, so there’s nothing to lessen sound in the building. Finally, Mr. Sutton said, management of the space is important, because most live music – “even if it’s chamber music” – uses some kind of amplification, so enforcement “sounds easy, but it’s not.” According to the noise ordinance, if sound “travels outside the building” and/or “crosses the property line . . . a distance of 50’,” if the police or a neighbor hear it, “it’s immediately breaking the law,” he said. “The onus is on the complainer,” so “a private citizen” may end up “playing policeman,” as happens in the "nighttime music district" downtown, Mr. Sutton said. The city should consider whether the neighborhood or the police should “police” the building for excessive sound, he said. He told Mayor Keyserling that the Depot’s location in Light Industrial zoning makes no difference with regard to the noise ordinance. UPDATE TO ORDINANCE 7-13003, HOSPITALITY FEE FUND CONCERNING THE ALLOCATION OF FUNDS 
 Kathy Todd said in the budget, 5% was to be allocated to the Chamber of Commerce, the city’s designated marketing organization (DMO), and 1.1% was to be allocated to Main Street Beaufort. After discussion about the Downtown Merchants Association (DMA) and its request for funds, council asked staff what could be done. The budgeted money is already earmarked, she said, so something in the budget would have to be reallocated. The budget would be amended when the ordinance is amended, Ms. Todd said, not when the budget is voted on tonight at second reading. Option #1: Ms. Todd said one suggestion was to use .3% of the increase in the allocation for the DMO from 4.4% to 5% for the DMA for marketing. In other words, a little less than half of the .6% increase would go to the DMA. Option #2: Ms. Todd said this option would be like a grant but offers more of an opportunity for an organization like the DMA, the Restaurant Association, or even Main Street Beaufort. These organizations would present a budget request to council for an allocation out of that 1.1%, she said, and then, based on council’s goals, it could allocate all or a portion of that 1.1% to one or more of the organizations that applied. The $21,000 would not be an automatic appropriation to the Chamber, and could be divided among multiple organizations, Ms. Todd said. Mayor Keyserling asked about including other groups in this. Councilman Murray agreed that it could be any groups that revitalize downtown and bring people downtown. The rest of council agreed as well. Councilwoman Sutton asked if council would have to vote to defund Main Street Beaufort; Councilman Murray said they’d vote on the ordinance. Mayor Keyserling said council has “done it once” and would have to again. Councilman Murray said there would be a public process. Ms. Todd said this would be an amendment to the ordinance. Councilwoman Sutton said she wanted to discuss what would happen if Main Street Council work & regular session minutes June 27, 2017 Page 3

Beaufort “goes away.” According to Blakely Williams at the last council work session, the Chamber of Commerce is to take over Taste of Beaufort and the Shrimp Festival because those are the events that are “profitable,” Councilwoman Sutton said. Councilman Murray said Main Street also makes a small profit from Night on the Town. Councilwoman Sutton said the trick or treat event makes no money, and though Night on the Town makes $3,000, it is a holiday weekend, and the event, the boat parade, and the Christmas parade are done “for goodwill” and to draw both locals and tourists downtown. Councilwoman Sutton asked who would do these things if Main Street doesn’t do them. Mayor Keyserling said Main Street “never gave us a plan,” though council asked them for one. Councilwoman Sutton said Main Street “went to the Chamber” because council “defunded them.” Councilman Murray said, “Individuals were reached out to,” but when asked again “to put out a plan,” they didn’t. Councilwoman Sutton said her point is that if Main Street is gone, who “is picking up” these other events? Mayor Keyserling said he is waiting to hear about the DMA’s plan. Councilman Murray said the city wouldn't want the events to “die,” so the DMA, the Cultural District, or Main Street would do them. He doesn't care who produces them, he said, but he knows “someone will.” Councilwoman Sutton said that’s her point: these events are important, and they have been talking about First Fridays, but not these. Councilman Murray said he hasn’t heard from Main Street that they would discontinue these events. Councilwoman Sutton said LaNelle Fabian’s title is “events coordinator for the Chamber.” There hasn’t really been a Main Street Beaufort since last year, Mayor Keyserling said. Ms. Fabian is working on other things for the Chamber of Commerce, Councilwoman Sutton pointed out. Mayor Keyserling asked if Main Street owns the Shrimp Festival and Taste of Beaufort. Councilwoman Sutton said no. Councilman Murray said the events made about $32,000. Those profits, Mayor Keyserling said, could be used “to package the events.” Mr. Prokop said the $6,000 requested for a DMA coordinator is coming out of his budget, so there’s $15,000 left for the 4 non-profitmaking events Councilwoman Sutton had listed, even after giving the DMA $9,000 more to reach the full amount ($15,000) it asked for. Ms. Todd said because city council’s goals change each year, with option #2, the money could be directed differently each year. Councilwoman Sutton said she’s excited about the DMA, but the group will have to set up a 501c3 and bylaws, “and they don’t know that yet.” They’ll need money, too. The Main Street organization is being let go, and it’s a nonprofit, she said, so now another nonprofit will need to be formed. Council work & regular session minutes June 27, 2017 Page 4

Main Street Beaufort received $20,000 from county ATAX and has been successful in attaining city ATAX grants, Councilman Murray said. Linda Roper said the DMA hasn’t made a decision about picking up these other events. The organizers have talked to the Cultural District Advisory Board about entertainment for First Fridays, she said, and have reached out to different business owners, sent out letters, and gotten forms back from merchants interested in joining the association. They know they will need a 501c3 and bylaws. The first meeting for the board members is July 11, Ms. Roper said. They have discussed Taste of Beaufort and Night on the Town, but that’s not their focus now, she said. She believes they would be willing to take on more community events if they are able to get the association off the ground. Mary and Eric Thibault, who are organizing the merchants association, arrived at the meeting. Mayor Keyserling reviewed what has been discussed about “parking some money for the . . . betterment of downtown.” With Main Street “essentially evaporating,” he said, there are questions about who would pick up the events Main Street has traditionally done. Mr. Thibault said as the DMA is formed, a lot will depend on the members of the group. They know the DMA will definitely “spearhead the First Friday events,” and the association can help with other events “down the road,” he said. Mr. Prokop explained the two options for allocation of funds. Jason Ruhf said what the Chamber of Commerce takes on in events “has to be developed internally.” Ms. Thibault suggested the non-profitable events could be split up between the Chamber and the DMA, and Mr. Ruhf said he couldn't say anything about that because there has to be a discussion with the Chamber of Commerce board. Councilwoman Sutton said no representative for Main Street was at the meeting, and no group has been designated to do these events. Mayor Keyserling said there needs to be “an interim . . . or a permanent solution” to Councilwoman Sutton’s concern, and there is money to help with that. Councilman Murray said which group is going to handle which events needs to be settled, but there’s not “enough clarity” yet to make decisions. The city is not going to award Main Street its requested allocation for its strategic plan, he said, and in “an individual conversation,” the DMO had said that if the city did not give money to Main Street, the organization “might cease to exist.” Now, council is saying that there will not be money for Main Street, Councilman Murray said. Councilman Murray said council is willing to reallocate funds to support downtown, and he personally feels that whoever does the events needs to do them well. All the partners need to be brought forward to discuss this, he said. The language in the Council work & regular session minutes June 27, 2017 Page 5

ordinance needs to make it clear that the money is for purposes that support downtown Beaufort, Councilman Murray said. Mayor Keyserling asked if the .3% dollars should be put in option #2, so people aren’t confused “by having two funding sources.” Councilman Murray said that’s why he’d like to have a work session to discuss where money would go and how it would be used. There have been individual meetings with Main Street and DMO representatives, he said, so he supports a work session about this. Ms. Thibault said the DMA could take on Night on the Town because it falls on a First Friday, which would take something off the list Councilwoman Sutton had made. Councilman Murray said he’s not sure “Night on the Town is something of ours to give to your organization to run.” Deborah Johnson said an RDC meeting is scheduled in July, and “this falls under the downtown initiative group,” so part of that meeting could be used for this discussion. Mr. Sutton said the Night on the Town event is a lot of work, and he’s glad council didn't give it to the DMA. No one, including the DMO, has discussed the events that “make Beaufort ‘Beaufort’,” he said, and the Chamber of Commerce has only discussed the events that make money. Main Street picked up the Shrimp Festival when the Chamber of Commerce didn’t want to do it any more, Mr. Sutton said. Mr. Sutton said the city shouldn't “give away the profit-making events” and keep those that do not make a profit. While he has “no dog in [the] fight” about whether Main Street Beaufort continues to exist, he feels “an event organization” needs to take on all of these downtown events, including those which the Chamber has never said it wants to take on. Mr. Sutton said he didn’t get a lot out of Robb Wells’ presentation at council. He agrees that First Fridays should be funded and are important. If the non-profitmaking events go away, he is concern “downtown will go away.” The parking money was taken away from Main Street, Mr. Sutton said, and then “it faltered,” and when Shrimp Festival was rained out, the organization lost money. Mayor Keyserling said no decision has been made. He doesn’t think Shrimp Festival and Taste of Beaufort “need to be separated.” Mr. Sutton said the Chamber has said that it wants to take on those Main Street events that make money. Councilman Murray said Main Street “had a $290,000 budget this year,” so it’s wrong to assume that if the organization doesn’t get this $20,000 they will “close up shop.” He feels these Main Street events should be kept together, but they are not city-owned events, they are Main Street and Chamber of Commerce-owned events. Council work & regular session minutes June 27, 2017 Page 6

Mr. Sutton said he knows “we have to be careful.” Krisan Edlin said from her perspective of 16 years participating downtown, Ms. Fabian ran the Main Street events very well, and it was very little work for the merchants to participate in them. She, too, wants to make sure someone continues putting on these events. She doesn’t “care who’s doing it,” but “somebody needs to take an interest” because the events will be coming up soon, and all of them are important to the downtown merchants. Ms. Edlin said she didn’t know Main Street Beaufort was “on the chopping block,” but she is “getting the impression” the organization is “not popular” with city council. Mayor Keyserling said Main Street became affiliated with the Chamber of Commerce, and Main Street had come to council with a budget for $140,000 for “Main Street activities.” Councilwoman Sutton said what Mayor Keyserling was referring to was Main Street doing “what they thought they were supposed to do,” so they’d brought council a plan for Main Street’s “economic development arm,” which is something council has often said it wanted from the organization. Mayor Keyserling said the issue is “not about saving Main Street”; it’s about “getting the work done.” Main Street Beaufort was not doing what Main Street organizations are supposed to do, he said, and “had become solely an event organization.” Councilwoman Sutton asked what was wrong with that, because events are what Main Street Beaufort did best. The problem was that Main Street’s charter is to be a economic development organization, Mayor Keyserling said. Councilwoman Sutton said she feels council is letting an organization go that shouldn't be let go, when what is needed is “new blood in the leadership.” Mayor Keyserling said, “Sometimes organizations go out of business” because they are not changing “to meet the changing needs of the community.” Maxine Lutz said it would take a lot more than $21,000 to hire a consultant to do these events. She named events HBF does. One year, an events coordinator was hired for HBF’s Soiree for $27,000. Councilman Murray said none of these organizations are entitled to have the city write them checks just because they have been here for years, if there’s not value coming out of the money the city gives them. His frustration is that HBF is “able to stand on its own” through private donations, without city money. Whether Main Street Beaufort is a “standalone” organization or with the Chamber of Commerce, if it’s not performing, the city can’t keep writing the organization checks. If HBF can do it, Councilman Murray asked, why can’t Main Street have events “without large sums of public money?” Mr. Sutton said Main Street did all the downtown events that didn’t make money, as well as those that did, so when the economy was bad, the organization suffered, like Council work & regular session minutes June 27, 2017 Page 7

many others did. Councilman Murray said the Main Street budget is mostly event revenues and expenses. Mr. Sutton said that budget shows how much those events would cost, even if Main Street isn’t doing them. Ms. Edlin asked if there “was a problem with Night on the Town, Taste of Beaufort, and trick-or-treating.” Mayor Keyserling said Main Street’s charter was to do more than events; while there was nothing wrong with the events, Main Street didn't do the other things council wanted the organization to do. Mayor Keyserling asked Mr. Ruhf who he was “representing” at the meeting. Mr. Ruhf replied that he was “listening on behalf of both” Main Street Beaufort and the Chamber. Ms. Todd clarified that council wants “to move 1.7% down to option #2.” Mayor Keyserling told Ms. Todd to also “move the full $11,000,” so there would be $32,000 “in the pot.” Mayor Keyserling said one thing that needs to be done is to “segregate that money with as much latitude as possible,” with the commitment that it “stays downtown . . . That’s the ordinance.” The work session is to get everyone to the table “to sort out where we are.” Ms. Todd said what Mayor Keyserling suggested does nothing to the budget, but it gives “50% of the 4.4% directly to the Chamber of Commerce”/ DMO. “The 1.1% would be eligible, if the ordinance does not change, to a quarterly allocation to Main Street, as of September.” If they want to be “more engaged in it,” and “protect the money” for downtown, Mayor Keyserling asked, “Why would we not put as much money as we can, at our discretion, to invest downtown until this is resolved?” Councilman McFee said a “reason not to change it is [that] we don’t know what we’re changing it for.” Mayor Keyserling said they’re changing it so the money is “not committed to an organization that may or may not exist,” so it’s clear that the money is going to the DMO, not the Chamber of Commerce, “and to make sure that it’s going to be spent downtown.” Councilman Murray and Mayor Keyserling both said Ms. Williams had “made it very clear” to them that if Main Street didn't get city funding, the Chamber of Commerce “might as well just throw [Main Street]” out. DISCUSSION OF REDEVELOPMENT COMMISSION APPOINTMENTS 
 Mayor Keyserling said four Redevelopment Commission (RDC) members who are not on city council – Steven Green, Frank Lesesne, Jon Verity and Mr. Sutton –are close to the end of their terms, which are up June 30, 2017. He asked if some of those members should be reappointed and/or if new members should be selected. Mayor Keyserling said it doesn’t make sense to have the terms all expire at once, so the ordinance should Council work & regular session minutes June 27, 2017 Page 8

be changed to stagger the terms. Ms. Johnson said Mr. Prokop, Mr. Verity, and she were to rewrite the ordinance, and they are preparing to do that. Mayor Keyserling said there was an attendance requirement. Ms. Johnson said that’s not written in the ordinance now, but it could be. Mayor Keyserling said they “need that” to ensure that if people are reappointed, “they can make the meetings.” Councilman Murray asked if the people whose seats are up want to be reappointed. Ms. Johnson said all the appointments are currently for two years; the RDC could appoint two people for one year and two people for two years to accomplish the staggering. Mayor Keyserling said he feels the appointments should only be for two years. Council agreed that there should not be term limits, and Ms. Johnson asked about the absence requirement that council wants. She said she’d look back at what was in the old ordinance. Ms. Johnson suggested, instead of determining a number of unexcused absences, making it a percentage of the meetings missed of those held in a year, because sometimes RDC meetings have been cancelled. Mayor Keyserling said, “It’s not a meeting if we don’t have it” (i.e., no one is counted as absent from a cancelled meeting), so the unexcused absences could be a number, not a percentage. There being no further business to come before council, the work session was adjourned at 6:52 p.m.

Council work & regular session minutes June 27, 2017 Page 9

A regular meeting of the Beaufort City Council was held on June 27, 2017 at 7:00 p.m. in the Beaufort Municipal Complex, 1901 Boundary Street. In attendance were Mayor Billy Keyserling, Councilwoman Nan Sutton, Councilmen Mike McFee, Phil Cromer, and Stephen Murray, and Bill Prokop, city manager. In accordance with the South Carolina Code of Laws, 1976, Section 30-4-80(d) as amended, all local media were duly notified of the time, date, place, and agenda of this meeting. CALL TO ORDER Mayor Keyserling called the regular council meeting to order at 7:04 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman McFee led the invocation and the Pledge of Allegiance. MINUTES Councilman Murray made a motion, second by Councilman Cromer, to approve the minutes of the council work session of May 16, 2017. The motion to approve the minutes as submitted passed unanimously. 
 Councilman Murray made a motion, second by Councilman McFee, to approve the minutes of the council work session and regular meeting May 23, 2017. The motion to approve the minutes as submitted passed unanimously. 
 ORDINANCE ADOPTING THE BEAUFORT CODE AND ZONING MAP AS THE OFFICIAL DEVELOPMENT CODE AND ZONING MAP OF THE CITY OF BEAUFORT Councilman McFee made a motion, second by Councilman Murray, to adopt the ordinance on second reading. Rikki Parker, Coastal Conservation League, said the organization commends staff, the Metropolitan Planning Commission and council for their hard work. The organization disagrees with council about the use of the PUD (planned unit development) “as a necessary tool,” she said. The Town of Port Royal and the county have both replaced PUDs with the Traditional Neighborhood Development (TND), which Ms. Parker explained the benefits of. PUDs should be “a true last resort” for a developer, she said, and Coastal Conservation League hopes that is how the PUD will be used. Mayor Keyserling said, “No code is perfect,” and this one “will be tweaked over time.” Councilman Cromer said he will vote for it, but he wants to be on record as opposing multi-family housing on corner lots in T3-N, because he thinks they should remain single-family residential only. Also, he said, on a commercial building, doing $10,000 in interior or exterior work on a building requires 5% of the total building cost “to be used on additional landscaping,” which “makes no sense” to him. He asked why someone would need to do landscaping if they did a $10,000 bathroom renovation, for example. Mayor Keyserling said, “That might be one of the first amendments” to the Beaufort Council work & regular session minutes June 27, 2017 Page 10

Code. Councilman McFee said he agrees with Ms. Parker about PUDs, and he would take out them out of the code if he could. Councilman Murray said there would be “a lot of hesitation” if someone were to approach staff or council about using a PUD. Mayor Keyserling said the city has had a lot of bad experiences with PUDs, but they’re “a way to get something done.” The motion passed unanimously. ORDINANCE ADOPTING THE FY 2018 ANNUAL BUDGET AND CAPITAL IMPROVEMENT PLAN Councilman McFee made a motion, second by Councilman Murray, to adopt the ordinance on second reading.
The motion passed unanimously. ORDINANCE APPROVING THE TRANSFER OF SURPLUS CITY PROPERTY AT 410 RIBAUT ROAD TO BEAUFORT HOUSING AUTHORITY AND AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS FOR THIS TRANSFER Councilman Murray made a motion, second by Councilman McFee, to approve the transfer of property and authorize the city manager on second reading.
Councilman McFee said, “The deeds need to have revocation agreements in them,” so “if the projects do not move forward for any reason,” the property “returns to the city.” Councilman Cromer said that is not in the ordinance. Councilman Murray said a time limit for the completion of the project is also not in the agreement. Councilman McFee made a motion to amend to include the insertion of deed restrictions for the property so it would come back to the City of Beaufort in the event the property could not be developed “in a mutual manner with the donor receiving the property.” Also, there would be 24 months for the project to be permitted. Councilman Murray seconded the amendment. The motion passed unanimously. The motion on the ordinance as amended passed unanimously. ORDINANCE APPROVING THE TRANSFER OF SURPLUS CITY PROPERTY AT 2521 MOSSY OAKS ROAD AND AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS FOR THIS TRANSFER Councilman McFee made a motion, second by Councilman Cromer, to approve the transfer of property and authorize the city manager on second reading. Councilman McFee made a motion to amend to include the insertion of deed restrictions for the property so it would come back to the City of Beaufort in the event the property could not be developed “in a mutual manner with the donor receiving the property.” Also, there would be 24 months for the project to be permitted. Councilman Murray seconded the amendment. The motion passed unanimously. The motion on the ordinance as amended passed unanimously. Council work & regular session minutes June 27, 2017 Page 11

ORDINANCE APPROVING THE SALE OF SURPLUS CITY PROPERTY AT 1416 PIGEON POINT ROAD AND AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS FOR THIS SALE Councilman McFee made a motion, second by Councilman Cromer, to approve the property sale and authorize the city manager on second reading. The motion passed unanimously. Councilman McFee made a motion to amend to include the insertion of deed restrictions for the property so it would come back to the City of Beaufort in the event the property could not be developed “in a mutual manner with the donor receiving the property.” Also, there would be 24 months for the project to be permitted. Councilman Murray seconded the amendment. The motion passed unanimously. The motion on the ordinance as amended passed unanimously. Councilman McFee withdrew his motion on the amendment in order to return it to the original ordinance, second by Councilman Cromer. The motion passed unanimously. The original motion passed unanimously. ORDINANCE APPROVING THE SALE OF SURPLUS CITY PROPERTY AT 1 AND 3 CAPEHART DRIVE AND AUTHORIZING THE CITY 
MANAGER TO EXECUTE DOCUMENTS FOR THIS SALE Councilman McFee made a motion, second by Councilman Cromer, to approve the property sale and authorize the city manager on second reading. The motion passed unanimously. RESOLUTION OF FY 2018 CHARGES FOR SERVICE FEES Councilman McFee made a motion, second by Councilman Cromer, to approve the resolution. Ms. Todd said the fees and charges are the same as in the past; it’s “just a list” of those “available by ordinance.” The motion passed unanimously. RESOLUTION ADOPTING FY 2018 CAPITAL IMPROVEMENT PLAN 
 Councilman McFee made a motion, second by Councilman Cromer, to approve the resolution. Ms. Todd said the capital projects budget is part of the budget, and this is “more of an administrative component.” The motion passed unanimously. MOTION TO APPROVE CANCELLATION OF CITY COUNCIL MEETINGS FOR AUGUST 2017 Councilman Cromer made a motion, second by Councilwoman Sutton, to cancel city council meetings in August. Councilman McFee said if there are ongoing decisions with Main Street, the Chamber, and the DMO, he would like to reserve the right to call a meeting. The motion passed unanimously. Council work & regular session minutes June 27, 2017 Page 12


 APPOINTMENT TO PARK & TREE ADVISORY COMMITTEE (PTAC) Councilman McFee made a motion, second by Councilman Murray, to appoint Amanda Flake to PTAC. The motion passed unanimously. CITY MANAGER’S REPORT Mr. Prokop wished Councilman Cromer and Mayor Keyserling happy birthdays. He thanked council for its support of the budget request and for approving the Beaufort Code, for which he especially thanked Lauren Kelly and Libby Anderson. The DragonBoat Beaufort races raised $70,000 to support those with cancer, Mr. Prokop said. Ivette Burgess introduced “Mr. Happy Face,” which is at City Hall and at the municipal court. The device is meant to improve customer service by allowing customers to say “how they were treated,” she said. Detailed reports come out every two weeks to see if customers “are treated properly,” and to measure and help to improve customer service, Mr. Prokop said. MAYOR’S REPORT Mayor Keyserling said the DragonBoat Beaufort races were “fabulous” and are an example of a private sector event raising $70,000 without public dollars for funding. Mayor Keyserling said the conversation in the work session was important to have and thanked Councilwoman Sutton “for bringing it up, even though it was the wrong time,” so the matter didn’t fall through the cracks. The laser tag venue has opened, Mr. Prokop said. Mayor Keyserling thanked the Sea Island Corridor Coalition for its work and said Ms. Anderson had done “a fabulous job at the Whitehall meeting.” He said “having a better understanding of the process [is] important for everyone.” REPORTS FROM COUNCIL Councilman Murray said he had attended the Whitehall meeting last week. Coastal Conservation League’s presentation was good, and he thanked Ms. Anderson for her presentation about the development of the property in the past ten years and the city’s position on future development. He feels optimistic the conceptual plan will be better because of those presentations. An Economic Development Corp meeting is tomorrow, Councilman Murray said. The organization has received approximately 40 applications for the executive director position. Council work & regular session minutes June 27, 2017 Page 13

Councilman McFee said Jeanne Sams Aimar “was laid to rest this week.” She made many important contributions to Beaufort, he said. Councilwoman Sutton commended Councilman Murray for being the first to ask a question – about business license fees – at a lunch with the governor; she said he did so “eloquently” and had “every fact down.” Councilman Cromer said tomorrow is “Carolina Day,” and he’ll be in the parade in Charleston. It’s also the kickoff of Liberty Week, during which Beaufort County historical museums and venues will offer admission discounts, he said. There being no further business to come before council, Councilman Cromer made a motion, second by Councilman Murray, to adjourn the regular council meeting. The motion passed unanimously, and the meeting was adjourned at 7:49 p.m.

Council work & regular session minutes June 27, 2017 Page 14

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A work session of the Beaufort City Council was held on July 11, 2017 at 5:00 p.m. in the Beaufort Municipal Complex, 1901 Boundary Street. In attendance were Mayor Billy Keyserling, Councilmen Mike McFee, Phil Cromer, and Stephen Murray, and Bill Prokop, city manager. Councilwoman Nan Sutton was absent. In accordance with the South Carolina Code of Laws, 1976, Section 30-4-80(d) as amended, all local media were duly notified of the time, date, place, and agenda of this meeting. CALL TO ORDER Mayor Keyserling called the work session to order at 5:00 p.m. EMPLOYEE NEW HIRE RECOGNITION Deputy Police Chief Dale McDorman introduced four new Beaufort Police Department employees: Dominique Palmer, dispatch, Maegan Everhart, Matthew Williams, and Cody Martin. Deputy Chief McDorman said, “This brings us to 51.” 
 PRESENTATION: REDEVELOPMENT COMMISSION (RDC) ANNUAL REPORT Jon Verity, RDC chairman, thanked council for authorizing funds for the Civic Master Plan, complimented Mr. Prokop and city staff on their work, and described the Beaufort Code as “another road map” for the city. Mr. Verity discussed the reorganization of the RDC with council members as commissioners, and the development of the RDC’s “initiative groups,” whose key accomplishments he reviewed. Economic development initiative Mr. Verity said the accomplishments include the Beaufort Digital Corridor, the Don Ryan Center for Innovation, Commerce Park’s Palmetto Sites Program designation, and Commerce Park’s spec building. Mr. Verity said the number of new businesses has grown, and he reviewed the types of new businesses that have opened in FY 2016 and 2017. He reviewed the new lodgings that are opening in 2017 through 2019 (e.g., a new Beaufort Inn building, Home 2 Hilton, Springhill Suites, etc.). Mayor Keyserling said this is a total of about 400 rooms. Retail and sales new construction includes Walmart, Dollar General, and Parker’s, Mr. Verity said. Other businesses are in the planning stages. Restaurants and bars have been renovated and opened new spaces (e.g., Brody’s, Taco Bell, Sea Eagle Market, etc.). He said outside of the downtown core, new businesses include Beaufort Pharmacy and Compounding and the Gullah Geechee Visitors’ Center; major projects in progress include the Whitehall development and the mixed-use development at Ribaut Road and Allison Road. Council work & regular session minutes July 11, 2017 Page 1

Downtown initiative Mr. Verity said accomplishments of this group include work on the parking garage, Cultural District designation, a downtown focus group held in April, First Fridays, flower baskets (which are in a “testing stage”), the merging of the Beaufort Regional Chamber of Commerce and Main Street Beaufort, and the appointment of Linda Roper to the new position of director of downtown operations and community services. Major downtown renovations include the Merrill Lynch building, Fordham Hardware, Robinson Grant and Co., and Tabby Place, Mr. Verity said. New businesses and those that changed locations include Balance Boutique Fitness and the Pat Conroy Literary Center. Upcoming new businesses include Cook on Bay, Hearth at Saltus, the parking garage, and the Beaufort Inn expansion (77 rooms and retail), he said. Other businesses that have changed or moved include Alzheimer's Family Services, Bay Haircutters, Beaufort Art Glass, It’s Retail Therapy, and Nevermore Books. Mr. Verity reviewed closed businesses, including Beaufort Arts Council, Environments, Green Fish Gallery, and others. Infill initiative Mr. Verity said accomplishments include the street-by-street-initiatives on Duke and Washington Streets, opening of the “war room,” creation of incentives, coordination of a community demonstration project, and more. As part of the Duke Street and Washington Street initiatives, he said, there have been 13 applications by 3 entities for a total reimbursement of $538.76. Mr. Verity showed photos of houses that have been improved because of the initiatives, a community garden, and a mural on the walls of Beaufort Housing Authority’s housing. Residential development in Beaufort includes 32 projects in FY 2016 and 40 in FY 2017 (not including June), Mr. Verity said. He described the 6 houses in the Lafayette Street project, which are all finished. The City Walk project includes 49 single-family home sites, of which 8 houses are completed and 4 are under construction, he said. Affordable Housing initiative Mr. Verity said there is work on tax credit projects, and Beaufort Housing Authority, Habitat for Humanity, and private development projects are in the planning stages. He said affordable housing projects don’t happen when the economy is not strong and when there’s no plan, so this is “an indication of success that’s important.” Boundary Street initiative Mr. Prokop said the Boundary Street project is 60.4% complete, and it’s anticipated to be completed ahead of schedule and within budget. Mayor Keyserling said the three buildings have been demolished for the vista project. Marina and Waterfront Park initiatives Mr. Verity said accomplishments include installation of 14 moorings, a new dock, power Council work & regular session minutes July 11, 2017 Page 2

pedestals, a fire suppression system, replacement of the deck and boards on the east/west dock, etc. The day dock should be completed by March 2018, he said. Other city accomplishments included annexing 21 properties on Lady’s Island into the City of Beaufort, including Secession Golf Club, Mr. Verity said. Mayor Keyserling said by this time next year, he expects there will be “exponentially more” development and redevelopment to report. Mr. Prokop said he’d met with Dr. Skipper about developing a template for major commercial projects to determine their economic impact. Councilman Murray said there are now more than 200 new units of affordable housing. Mayor Keyserling said that number is a combination of affordable housing and workforce housing. Councilman Murray said few of these projects Mr. Verity had presented have been done by RDC members or the city alone; many partners in the community are working with the city. There being no further business to come before council, the work session was adjourned at 5:48 p.m. 
 EXECUTIVE SESSION Pursuant to Title 30, Chapter 4, and Section 70 (a) (2) of the South Carolina Code of Law, Councilman Cromer made a motion, seconded by Councilman McFee, to enter into Executive Session for discussion of proposed contractual agreements for property and development projects. The motion passed unanimously. Councilman McFee made a motion, second by Councilman Murray, to adjourn the Executive Session. The motion passed unanimously.

Council work & regular session minutes July 11, 2017 Page 3

A regular meeting of the Beaufort City Council was held on July 11, 2017 at 7:00 p.m. in the Beaufort Municipal Complex, 1901 Boundary Street. In attendance were Mayor Billy Keyserling, Councilmen Mike McFee, Phil Cromer, and Stephen Murray, and Bill Prokop, city manager. Councilwoman Nan Sutton was absent. In accordance with the South Carolina Code of Laws, 1976, Section 30-4-80(d) as amended, all local media were duly notified of the time, date, place, and agenda of this meeting. CALL TO ORDER Mayor Keyserling called the regular council meeting to order at 7:14 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman McFee led the invocation and the Pledge of Allegiance. RESOLUTION - TRIBUTE TO HENRY C. CHAMBERS Councilman Murray made a motion, second by Councilman McFee, to approve the resolution. The motion passed unanimously. Councilman McFee read the proclamation. Mayor Keyserling said the proclamation would be framed and presented to Mayor Chambers during Water Festival’s “Hometown Tuesday.” PUBLIC COMMENT Martha Vincent, 1221 King Street, said she had questions for council about short-term rentals. She asked what constitutes a “neighborhood” for the “cap.” Mayor Keyserling told her the city has divided up the neighborhoods, and Libby Anderson could provide her with a copy of that. He said Ms. Vincent’s neighborhood is The Bluff. Mayor Keyserling told Ms. Vincent the Metropolitan Planning Commission (MPC) recommendation was 6% of the total number of lots that are residentially zoned in a neighborhood. Councilman Murray said he believes the recommendation from the MPC was for an 8% cap. Mayor Keyserling and Ms. Vincent discussed the covenants of her neighborhood, with Mayor Keyserling telling her that a “planned neighborhood” like hers doesn’t include rentals, and the city ordinance would not override the covenants of any development that has them. The development’s attorney has convinced the city attorney that that is not the case in Victoria Place neighborhood, Mayor Keyserling said; it will be resolved “internally with the property owners.” Ms. Vincent said they would like council to consider “two people per bedroom” so as not to increase “problems and issues” residents have with short-term rentals. Mayor Keyserling said they had discussed limiting the number of people to the number of beds. Councilman Murray said there would be “a consideration before the final ordinance.” At the last work session, council had discussed allowing four children in two bunk beds in one room, for example. Council work & regular session minutes July 11, 2017 Page 4

Ms. Vincent said, “Large numbers of people . . . bother us,” as neighbors of short-term rentals, including noise and the “large vehicles” of people who have “come to celebrate.” She thinks large numbers of people also create safety problems. She said she doesn’t oppose short-term rentals “in the proper place.” PUBLIC HEARING: 
BEAUFORT DEVELOPMENT CODE AMENDMENT REVISING SECTION 2.7.4 TO CHANGE REFERENCES TO THE 2003 AICUZ MAP TO THE 2013 AICUZ MAP Mayor Keyserling opened this public hearing. Ms. Anderson said a new air installation compatible use zone (AICUZ) was completed by the Department of the Navy in 2013, based on the F35-B Joint Strike Fighter. This AICUZ is to replace the 2003 AICUZ. Ms. Anderson described the accident potential zones (APZs) and noise zones (NZs). In 2015, the Joint Land Use Study (JLUS) recommended that the City of Beaufort, Beaufort County, and Town of Port Royal replace the 2003 AICUZ map with the 2013 AICUZ map in their development codes. She indicated how the new Beaufort Code would be revised to reflect this replacement. The primary change would be more specific references to “the AICUZ map” as “the 2013 AICUZ map,” she said. The county has had first reading on this ordinance, she said, and the Town of Port Royal is also in the process of updating its ordinance to this map. The MPC has recommended approval of this amendment, Ms. Anderson said. At Councilman McFee’s request, Ms. Anderson showed the differences between the 2003 and 2013 AICUZ maps. Mayor Keyserling closed this public hearing. MINUTES Councilman Murray made a motion, second by Councilman Cromer, to approve the minutes of the council work session and regular meeting of June 13, 2017. Councilman Cromer recused himself because he was not present at the meeting. Councilman McFee said on page 3, there is a reference to Tybee Island’s limit on short-term rentals, which should be a per house limit, not a per bed limit. The motion to approve the minutes as amended passed 3-0. 
 ORDINANCE REVISING SECTION 2.7.4 OF THE BEAUFORT DEVELOPMENT CODE TO CHANGES REFERENCES TO THE 2003 AICUZ TO THE 2013 AICUZ Councilman McFee made a motion, second by Councilman Murray, to approve the ordinance on first reading. Ms. Anderson again showed the maps and described them. For the City of Beaufort, she said, there were 978 acres in the 2003 AICUZ, and “a little over 1,000” acres for 2013, for a total growth of about 50 acres. Mayor Keyserling said according to the North of Broad Neighbors, every other air station has an operations manual, and because there was a shift at the MCAS to the F-18, that might need to accompany the change. The rules have changed, and the manual should be rewritten to accommodate the new AICUZ, which would be a public document. He Council work & regular session minutes July 11, 2017 Page 5

asked if Ms. Anderson could ask about this. Ms. Anderson said the course rules were adopted in 2008, and she has correspondence that she can provide to council, including a letter from the commander about why the course rules might not be changed. Councilman McFee asked about the design of the disclosure form. Ms. Anderson said there is a draft design. Councilman McFee asked if it would be incorporated in this vote. Ms. Anderson said there is a template for a “separate standalone form.” The motion passed unanimously. ORDINANCE APPROVING THE SALE OF EXCESS CITY PROPERTY AND AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS FOR THIS SALE, 0.10 ACRE ON POLK STREET Councilman McFee made a motion, second by Councilman Murray, to approve the ordinance and authorize the City Manager to execute documents on first reading. Mayor Keyserling said this is about the new intersection of Highway 170 and Highway 21. Mr. Prokop said it is “basically excess property.” The purchaser owns property adjacent to this property at “the back side of Chick-fil-A.” The purchase price was $16,100, Mr. Prokop said. The motion passed unanimously. REQUEST TO SERVE ALCOHOL AT RECEPTION AT DEPOT BUILDING 
 Councilman Murray made a motion, second by Councilman Cromer, to approve the request. Ms. Anderson said Liza Hill is leaving the City of Beaufort on August 1, and staff would like to have a reception for her at the Depot building on July 26 from 5:30 – 7:00 p.m. The motion passed unanimously. CITY MANAGER’S REPORT Mr. Prokop said this council meeting is being live streamed on Facebook, as part of “the communications improvement plan,” which is part of the city’s strategic plan. All PR is approved by Ivette Burgess or Mr. Prokop, and an intern is working to “clean up many of our internal communications issues,” including press releases. He said Williams Associates will continue to “handle all our Boundary Street PR,” WHHI television programs, and “special projects as needed,” and “Sean and his wife, Kelly” of SK Associates will be “handling all our social media.” Mr. Prokop provided another Boundary Street update. This weekend there will be work on the piers on the boardwalk on Friday and Saturday evenings and on Sunday, he said. They are trying “to work around . . . traffic coming in for Water Festival.” Last Friday, Mr. Prokop said, the “new FEMA flood maps . . . arrived,” and they will be reviewed to see what the effects could be on residents; they will not take effect for 18 months. Flood insurance costs “are going up significantly,” he said. There are currently 5 or 6 major commercial projects in the City of Beaufort with a total exceeding $250 million, Mr. Prokop said, excluding the Hilton hotels, which were started earlier. Council work & regular session minutes July 11, 2017 Page 6

Mr. Prokop said Burnie Mayback was invited to do a presentation to council and the RDC on July 25. He is considered the leading expert on MCIPs (multi-county investment plans). Staff is looking at ordinances by department, with consideration of changes to them, Mr. Prokop said. In September or early October, he will present updates on ongoing projects (e.g., Johnson Controls). More city properties will be offered for sale, Mr. Prokop said. He congratulated Colonel Timothy Miller, the new commanding officer at the MCAS. Mr. Prokop said he hopes everyone attends and enjoys Water Festival. Councilman Murray asked about the trees that will be planted in the medians on Boundary Street, and Mr. Prokop said he would discuss that as part of the Boundary Street update. MAYOR’S REPORT Mayor Keyserling suggested people check out the “little library” at Pigeon Point Park. The National Endowment for the Humanities program “kicked off Sunday night” in Beaufort with “25 teachers from around the country” who were selected for the program, as well as professors “who are experts and [have] published on Reconstruction” who will work with the teachers, Mayor Keyserling said. Also, the National Park Service will be in Beaufort to get public input about the Reconstruction Era monument, Mayor Keyserling said. The first step is to create “a foundation document,” he said, so public input is required. Mr. Prokop said the schedule of these meetings is available on the city’s website. There was general discussion about the Water Festival parade. REPORTS FROM COUNCIL Councilman McFee said he had brought council the SCDOT and LATS (Lowcountry Area Transportation Study) project list for review. A copy is attached for to these minutes for the purpose of entering it into the record. Councilman Murray said the Economic Development Corp. is in the home stretch of its search for an executive director. Council work & regular session minutes July 11, 2017 Page 7

Councilman Murray said www.inspireacareer.com is still accepting professionals, so he asked those present to sign up; the names will be marketed to 65,000 educators for their career days. Councilman Cromer thanked the City of Beaufort and staff for cards and flowers for his mother-in-law’s passing. There being no further business to come before council, Councilman Cromer made a motion, second by Councilman Murray, to adjourn the regular council meeting. The motion passed unanimously, and the meeting was adjourned at 8:07 p.m.

Council work & regular session minutes July 11, 2017 Page 8

CITY OF BEAUFORT DEPARTMENT REQUEST FOR CITY COUNCIL AGENDA ITEM TO: FROM:

CITY COUNCIL

DATE: 7/27/2017

Request from Beaufort Regional Chamber of Commerce to allow alcohol sales, street AGENDA ITEM closure for 5K run/walk, and street closure of Charles Street Extension for annual TITLE: Shrimp Festival in Waterfront Park Friday, October 6 - Saturday, October 7, 2017. MEETING 8/1/2017 DATE: DEPARTMENT: City Clerk BACKGROUND INFORMATION:

PLACED ON AGENDA FOR: REMARKS: ATTACHMENTS: Description Request

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Upload Date 7/27/2017

CITY OF BEAUFORT DEPARTMENT REQUEST FOR CITY COUNCIL AGENDA ITEM TO: FROM: AGENDA ITEM TITLE: MEETING DATE: DEPARTMENT:

CITY COUNCIL Kathy Todd

DATE: 7/27/2017

Resolution authorizing Financial Banking signatures 8/1/2017 Finance

BACKGROUND INFORMATION: As a result of changing financial institutions to handle the day to day banking needs of the City, from Wells Fargo to Ameris Bank, a new resolution authorizing the City Manager, Finance Director and City Clerk as authorized signers on the account. All banking transactions require dual control.

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RESOLUTION A Resolution authorizing signatures on checks and banking account documents of the City of Beaufort WHEREAS, the City of Beaufort has various checking and banking accounts; and, WHEREAS, all such checks, and checking and banking accounts documents, require dual signature of municipal officers; and, WHEREAS, William Prokop is the City Manager of the City of Beaufort; and, WHEREAS, Kathy Todd is the Finance Director of the City of Beaufort; and, WHEREAS, Ivette Burgess is the City Clerk of the City of Beaufort; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Beaufort, in Council duly assembled and by authority of the same, that William Prokop, Kathy Todd, and Ivette Burgess shall be authorized to sign checks and other banking document for the City of Beaufort, until such authority is rescinded. This ________ day of August, 2017 City of Beaufort ______________________________________ William Keyserling, Mayor ATTEST: ______________________________________ Ivette Burgess, City Clerk

CITY OF BEAUFORT DEPARTMENT REQUEST FOR CITY COUNCIL AGENDA ITEM TO: FROM: AGENDA ITEM TITLE: MEETING DATE: DEPARTMENT:

CITY COUNCIL

DATE: 7/27/2017

Ordinance approving the sale of City Property and authorizing the City Manager to execute documents for this sale, 2519 Mossy Oaks Road - 1st Reading 8/1/2017 City Managers Office

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ORDINANCE

Approving the sale of one (1) parcel of surplus City property and authorizing the City Manager to execute documents to affect this transfer WHEREAS, over the years the City has acquired title to property within the City limits which it does not use or need; and, WHEREAS, with the approval of Council, City staff compiled a list of surplus properties, which were offered to interested parties by closed bids; and, WHEREAS, the high bidder for the properties located at 2519 Mossy Oaks Road, R120 006 000 0071 0000 was Samuel J. Martin; and, WHEREAS, a condition of this sale is that the purchaser shall be responsible for all closing costs; and, WHEREAS, Council finds that this bid is reasonable, and that the sale of this property is in the best interest of the City and its citizens; and, WHEREAS, Section 1-3021 of the City Code of Ordinances provides that an Ordinance is required for the conveyance of any lands of the City; NOW THEREFORE, BE IT ORDAINED, by Beaufort City Council, duly assembled and by the authority of the same, as follows: That Council approves and authorizes the sale of 2519 Mossy Oaks Road ($75,000.00) to Samuel J. Martin upon the terms and conditions of his bid. That the City Manager is authorized to execute on behalf of the City such documents as may be necessary to fully complete these conveyances. This Ordinance shall become effective upon adoption.

____________________________________ BILLY KESERLYING, MAYOR

ATTEST:

____________________________________ IVETTE BURGESS, CITY CLERK 1 Reading__________________ 2 Reading and adoption_____________ st

nd

Reviewed by William B. Harvey, III, City Attorney