City of Littleton - Amazon AWS

City of Littleton

Littleton Center 2255 West Berry Avenue Littleton, CO 80120

Meeting Agenda City Council Tuesday, July 11, 2017

6:30 PM

Community Room

1. Study Session Topics a)

ID# 17-200

Littleton’s Municipal Broadband Roadmap

Attachments:

Littleton's Municipal Broadband Roadmap - PowerPoint Presenter, Dave Zelenok - PowerPoint

b)

ID# 17-204

Review of Council Priorities

Attachments:

Attachment 1 - Final report following the April 28th retreat Attachment 2 - Priority description Attachment 3 - Council Priorities Work Plan Attachment 4 - Tentative Council Calendar Attachment 5 - 2017 Policy Questions Attachment 6 - priority powerpoint

The public is invited to attend all regular meetings or study sessions of the City Council or any City Board or Commission. Please call 303-795-3780 at least forty-eight (48) hours prior to the meeting if you believe you will need special assistance or any reasonable accommodation in order to be in attendance at or participate in any such meeting. For any additional information concerning City meetings, please call the above referenced number.

City of Littleton

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Printed on 7/7/2017

City of Littleton Staff Communication


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File #: ID# 17-200, Version: 1 Agenda Date: 07/11/2017 Subject: Littleton’s Municipal Broadband Roadmap Presented By:

Ken Price, Information Services Director; Dave Zelenok, Manager Local Government Services, HR Green

BACKGROUND: At its June 13, 2017 study session, staff presented information and had a conversation with council about Smart Cities. The discussion explained that a smart digital infrastructure (municipal broadband) includes below and above ground physical assets such as conduit, fiber, and poles; as well as software, hardware and data. Staff concluded that "A smart city needs to ensure that there is ample broadband available, affordable, and accessible throughout its jurisdiction. Broadband is the new conduit that makes Smart Cities possible and serves as the backbone of all other smart city initiatives." During this study session, staff and its consultant will further explore municipal broadband by sharing information on its benefits including: 1. Why would the City of Littleton want it? 2. What is it? 3. How do we implement it? Staff will also update council on potential future next steps.

City of Littleton

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Printed on 7/7/2017 powered by Legistar™

Municipal Broadband Roadmap

Overview Remember why a smart city? Remember what is a smart city? Components of a “smarter” city? Potential digital infrastructure initiatives?

- economic restructuring - online retail and entertainment - climate change -

Major technological, economic and environmental changes have generated interest in smart cities - aging populations - urban population growth - pressures on public finances -

Source: “Smart city” definition from Wikipedia. (10 April 2017). Retrieved April 12, 2017 from https://en.wikipedia.org/wiki/Smart_city.

Traffic

Parking

Housing

Littleton is impacted by changes such as the urbanization of the population

A smart city is a community vision to integrate data and technology to improve the efficiency of services and manage city assets

What makes smart cities smart? Collect data (facts, truth, evidence) – real-time Analyze data (automation) – real-time Modify service delivery – real-time

Real-time data-driven decision making!

Six Components found in most Smart Cities - Smarter Transportation - Smart Digital Infrastructure - Citizen Engagement - Smart & Big Data - Data Visualization - Leadership & Vision -

Source: Shark, A. R., Toporkoff, S., and Levy, S. (2014). Smarter Cities for a Bright Sustainable Future: A Global Perspective. (pp. 3 – 9).

Intelligent Transportation Systems (ITS)

Potential Digital Infrastructure Initiatives




One of the key economic benefits of broadband is the ability to compete


Questions?

GOVERNMENTAL SERVICES

Creating a Municipal Broadband Network in Your Community July 11, 2017

Today’s Presenter Dave Zelenok, PE Manager Local Government Services, HR Green City of Centennial, Colorado  Interim City Manager/Chief Innovation Officer  Public Works Director  Helped pioneer Centennial’s Broadband Exemption  2nd major Colorado city - 2013 (3 Years: 100 Cities) City of Colorado Springs  Director of Public Works and Transportation • Installed hundreds of miles of municipal fiber infrastructure

Creating a Municipal Broadband Network in Your Community

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About HR Green

Established in 1913 400+ Employees

Governmental Services Transportation Water Resources Land Development

Agenda Part I: The Broadband Environment Part II: Evaluating your Broadband Options Part III: Next Steps Q&A Creating a Municipal Broadband Network in Your Community

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5

Part I: The Broadband Environment


What Is Driving Broadband Changes?

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• Demand for bandwidth = 25% annual growth rate • The technologies are there to support demand • Incumbents are unwilling to invest in upgrades • So what’s changed since 2010? • Enter GoogleFiber • Broadband now discussed as the 4th Utility TV 2G


HDTV 3G

4G

4K LTE

8K 5G

Some Bits & Bytes Background – Broadband

• 25 mbps is current FCC definition • Most Americans have < 50 mbps • 10% of America unserved • In rural America… • It’s tragic: 39% are unserved • Even where available, buffering often deliberately induced to deny streaming valuable video content • Speed Check Site: www.speedtest.net


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What can you do with a gig?

• “Cut the cord” – “Content”

• 80 mbps+ streaming HD – “Buffering” • Soon: 4K TV • Any HD program/language

• • • • •

High Tech Businesses Entrepreneurs Economic Development Property Values Home sale prices – • •

Studies: 3% increase in Home Prices (~$10,000) Cost to install fiber/broadband ~ $2,000 - $3,000


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Colorado Legal Concerns…

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

Nearly 20 states restrict local governments from providing broadband



In Colorado – SB-152 prohibits local governments from providing cable television service, telecommunications service, or advanced service 

Example: wi-fi in parks, libraries, public places not permitted



Partnerships with private sector: highly restricted



Cities can re-establish the right taken away by SB-152



Exemptions obtained –  2011: 1st Major City: Longmont (Gov’t model)  2013: 2nd Major City: Centennial (P3 model)  Nov 2, 2015: ~13 cities & counties  Nov 3, 2015: ~ 60 cities & counties & 3 districts  Today: 100+ Municipalities Creating a Municipal Broadband Network in Your Community

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Since 2013: Colorado SB-152 Exempt Cities/Counties ~ NOW 100 and growing Pre-Nov 2015 Exemptions 1. Longmont 2. Centennial 3. Boulder 4. Cherry Hills Village 5. Montrose 6. Estes Park 7. Grand Junction 8. Red Cliff 9. Wray 10. Yuma 11. Rio Blanco County 12. Yuma County 13. San Miguel County 14. Glenwood (grandfather’d) 15. Vail (P3’s)

2015 Cities Nov 3, 2015 Counties 1. Archuleta 2. Clear Creek 3. Custer 4. Eagle 5. Garfield 6. Gilpen 7. Huerfano 8. Jackson 9. Lake 10. LaPlata 11. Moffat 12. Park 13. Pitkin 14. Routt 15. San Juan 16. Summit 17. Washington

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Alma Bayfield Brighton Cedaredge Craig Crawford Crested Butte Delta Durango Fairplay Fort Collins Fraser Gunnison Hayden Hotchkiss Ignacio

17. 18. 19. 20. 21. 22.

Loveland Oak Creek Ophir - Ouray Paonia Ridgway Steamboat Springs 23. Telluride 24. Thornton 25. Winter Park 26. Yampa + 3 School Districts

2016-2017 Cities 1. Akron 2. Buena Vista 3. Colorado Springs 4. El Paso County 5. Fruita 6. Mancos 7. Orchard City 8. Pagosa Spgs 9. Silver Cliff 10. Wellington 11. Westcliffe… 12. NOW 100!

Virtually no opposition since 2013


Community Fiber – You ARE already partly “pre-positioned” • Plenty of existing public fiber • SCADA - Utility Control Systems • Intelligent Transportation Systems • AMR/AMI - Utility / Automatic Meter Reading • Street Lights • Schools, hospitals, public safety • Benefit • Focus on building infrastructure • Low cost entry point - “piggybacking” • How • Develop “Fiber Friendly Policies” • Innovative Permitting, IGA’s and P3’s • Grant & Other funding sources • Risks • Not community “broadband” service • Slow path Creating a Municipal Broadband Network in Your Community

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Repurposing Your Digital Infrastructure • Do you own pipes in the ground? • Do you control how they are placed? • NEW – Room in Electrical Conduit for fiber optics! • Important to understand: • Complex inter-relationships • Revenue opportunities • How the commercial “fiber game” is really played • What’s really valuable, what’s not


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Colorado Street Lighting

Costs • $20/month typical per light • Power < $4/month (100 watt HPS) • $16/month – “PROFIT” (maintenance, etc.) • LED’s – reduce power expenses by 50%+ • BUT - Power is often < 20% of total expenses Colorado cities now municipalizing lighting • Paying separately for energy • Up-front capital & conversion costs • Littleton one of four cities exploring alternatives R.O.I. ~ 5-7 years

Millions in cost savings possible

Better yet, Re-purpose street light systems: Traffic signals, utilities and public broadband! Creating a Municipal Broadband Network in Your Community

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VAIL: Street lighting & FREE WiFi


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Part II: Evaluating your Broadband Options


The Broadband Roadmap

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Albert Einstein once said that if he was given an hour to solve a problem, he'd spend the 2016 first 55 minutes thinking about it and 5 minutes coming up with solutions Envision

Plan

Design

Build

Avoid an expensive initial feasibility study, instead:

Envision & Implement! Creating a Municipal Broadband Network in Your Community

Operate

Primary “Types” of Broadband Services: 3 Service “Models” explored today 1. Regional/Cooperative Network (Multiple agencies/communities) 2. Community Fiber Network (Utilities, Streets, Facilities) 3. Community Broadband Service (Retail service to home & business)

Each option has unique benefits and risks


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Regional/Cooperative Network • What • Regional buildout focused on “Aggregating” - reducing cost of services • Benefit • Significant ongoing savings • Can make “community fiber” or • A “broadband build” feasible • How • Intergovernmental Agreements (IGAs) – LPS, CHV, Library, etc • Risks • Complexity of multiple partners • Ongoing management of resources Creating a Municipal Broadband Network in Your Community

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Sharing Existing & Low-cost New Fiber • Integrate Public Works, Public Safety and community needs • Advance broader community goals • Reduce: cost & duplicate fiber • High Priority: Develop new “fiber friendly” policies

• Goal: “Smart City” Creating a Municipal Broadband Network in Your Community

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Ownership Models – Public to Private Spectrum Public Sector

Public/Private Partnership (P3)

Cooperative – (Private)

Control

100%

25-75%

100%

Risk

100%

25-75%

100%

Reward

100%

25-75%

100%

Cost

100%

25-75%

100%

Complexity

100%

25-75%

100%

Impact

100%

25-75%

100%


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Open Access – Centennial: Public Backbone • “Open Access” • Now spending $5.7MM installing municipal fiber backbone in conduit to be broadband ready. • Expands existing Community Fiber infrastructure • Enables carriers to more easily offer end-user services • TING is exploring leasing city fiber to end users Creating a Municipal Broadband Network in Your Community

Control

40%

Risk

40% 60%

Reward Cost

50%

Complexity

20%

Impact

20%

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Ultra-Low Cost Conduit: Case Study

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Public Works Initiative Begins: 2010 - City pays CDOT to upgrade Arapahoe Rd. Centennial Initiates Fiber Friendly Program

Arapahoe Road


Centennial Fiber Optic Map – 4 years later (This Could Be Littleton) • • • •

From 3 miles to 60+ miles Conduit cost ~ $600,000 (Only - $2/foot) CONDUIT AND FIBER COMMUNICATIONS SYSTEM Conduit value2015 ~ $10,000,000+ Created a 60 mile “Fiber to the Node” – FTTN - Network

RESULT: the network is now within ½ mile of more than 21,000 households and 3,250 businesses

90+% of the cost can be in the pipe, not the fiber


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How Centennial did it… Pro-Fiber Policies • Public-Private/Partnerships • Joint- Build • Piggyback • Dig-once policies • Reduced open trenching • Co-locations • Incentives, fee reductions, individual agreements • US DOT/CDOT grants

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Results:  Fewer street cutting permits  Reduced potholes  Less Construction and Traffic Congestion  Sharing of infrastructure – “P3’s”  Private Sector Investment – very robust  Incumbents continue to improve service  MINIMAL CITY COST!

Littleton: 5-10 miles/year, ~ 28% “Take Rate” • You have more access to fiber than you thought • You have powers you never knew • You can easily create millions in new fiber • It’s hard / You’ll need experience to put it all together …

Chances are: it IS ALL feasible. But – you’ll need a vision… Creating a Municipal Broadband Network in Your Community

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Key Takeaways • Integrate public works, public safety and community needs • Reduce: cost and duplicate fiber • Recapitalize street lights • Integrate / interconnect traffic signals, street lights, utilities, and anchor institutions – “SMART CITIES” • Re-purpose assets (e.g., abandoned pipe as conduit, etc.) • High Priority: Implement new “fiber friendly” policies • Consider SB-152 EXEMPTION – 100/100 since ‘09


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The Way Ahead Identify all fiber-related assets:  GIS layers, records, conduits, strands, agreements, splice points, vaults, etc.  Look for extra capacity – even abandoned infrastructure Estimate excess capacity and capabilities Explore telecom cost reductions by interconnecting city facilities Develop partnering agreements - other governments, LPS, Library Explore street cut & pavement degradation fee exemptions Create strategic plan & agree on courses of action


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Key Attributes of a Successful Broadband Deployment cont. • Involve: Economic Development advocates • Seek: All funding opportunities & generating revenue immediately • Create: Sustainable, Dynamic MunicipalCentric Fiber Program • Consider SB-152 EXEMPTION – • 100/100 since ‘09

RESULT:

Improved Service at Lowest Cost, Customized to Your Needs Creating a Municipal Broadband Network in Your Community

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Questions

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Contact me for More Information Dave Zelenok, PE Local Government Services Manager Phone: 719.491.1547 Email: [email protected]

THANK YOU! Creating a Municipal Broadband Network in Your Community

City of Littleton Staff Communication


1b

File #: ID# 17-204, Version: 1 Agenda Date: 07/11/2017 Subject: Review of Council Priorities Presented By:

Mark Relph, City Manager

BACKGROUND: The city council completed a retreat on April 28th and identified seven priorities they wished to pursue over the balance of the year. The intent coming out of the retreat was for staff to prepare an action plan for each of the goals. The meeting on July 11th is an opportunity for council to confirm the intent of each goal, the action steps necessary to achieve the intent and the schedule for each goal. The seven goals include: 1. Deciding the direction for an excess of TABOR revenues 2. Conducting district public meetings 3. Fire service options 4. Development design guidelines 5. Bellevue corridor plan 6. Strategy for long-term capital funding 7. A process for developing a “voice of the community” The confirmation of the goals and accompanying documents will in effect set a “work plan” for staff to focus the resources of the organization as a first priority when compared to other issues. It is understood there are other issues the organization is currently pursuing and others that will be added as a priority, but this work plan allows the council to make conscience decisions with intent and schedule as time and conditions dictate. The schedules for some of these goals had to begin shortly after the April retreat, or were already in progress; e.g. TABOR revenue decisions and fire service options, respectively. Such items have already been before council at study sessions to confirm direction. One of the more significant goals, and perhaps less defined coming out of the retreat, was deciding an action plan for the “voice of the community”. What was largely discussed at the retreat was a series of tactics for gaining a wider, broader public engagement process that would allow more feedback from citizens on the issues and priorities within the city. This information could be used to not only inform the council on shorter term decisions (e.g. budget process), but perhaps lead to longer term processes and direction. Staff is proposing a deeper definition of the “voice of the community” goal that could include a formal visioning process, leading to an update to the city’s comprehensive plan and finally updating the zoning and development codes. The success of such an effort will be dependent upon how the opportunity is defined and the design of citizen engagement. Staff will discuss with council options for how we might approach such an effort. City of Littleton

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File #: ID# 17-204, Version: 1 The attachments for this staff communication include the following documents: · Attachment 1 - The session report by retreat facilitator after the conclusion of the April 28 th retreat. · Attachment 2 - list of the priorities with a description of the goal and a list of actions steps with dates. · Attachment 3 - A detailed schedule, which provides a deeper view of the steps necessary to complete each goal. · Attachment 4 - draft tentative council calendar that takes the major decision points from the previous attachment and places them at the appropriate study session and regular council meeting. This attachment allows the council to see what is scheduled over the next several months and decide if the schedule is not only appropriate, but to also decide if there are other issues the council wishes to add, postpone or remove from their overall work plan. · Attachment 5 - A list of the policy questions council approved for 2017 and their status to completion. This is intended as reference material for council in confirming the priorities for the next several months. · Attachment 6 - copy of the PowerPoint presentation for the Study Session FISCAL IMPACT: Some of the council goals will require additional resources in order to complete and some can be completed with existing resources. Staff has provided an estimate for those goals requiring additional resources based upon staff’s understanding of the issue. Council’s confirmation of the work plan will allow staff be refine the estimates and decide if additional appropriation is necessary for 2017 and/or funds proposed for the 2018 budget. Below is a summary of the estimates: 1. Deciding the direction for an excess of TABOR revenues Funding: in-house staff time. 2. Conducting district public meetings Funding: in-house staff time. 3. Fire service options Funding: Contract with CPSM at estimated $50,000 4. Development design guidelines Funding: Estimated contract at $75,000 5. Bellevue corridor plan Funding: Estimated contract at $50,000 6. Strategy for long-term capital funding Funding: in-house staff time. 7. A process for developing a “voice of the community” Funding: Depending upon the scope, but an estimate of $250,000 over a couple of years is probable.

City of Littleton

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City of Littleton Council Session 4/28/17

Proposed Agenda Morning • Welcome – (Mayor and Kevin King) • Overview of the themes – (Kevin) • What actions can council take to impact cohesiveness/effectiveness (Kevin -all) • Facilitated & focused discussion to commitment to govern our actions going forward. • Define Council ground rules & commitments to govern behavior going forward

• Setting the Council’s tentative calendar (Mark - all) • Update the Council protocols • City Manager making a periodic review at study session • More formal options – e.g. two or more Council members

• How does staff support Council in making decisions? (Mark - all) • Staff communications – options and details • Other issues

Afternoon • Define a plan for gathering the voice of the community • Define priorities for the next 5 months • Define deliverables & timelines • Set for staff to provide Council with the necessary information and recommendations.

• Next Steps • Adjourn 7/6/2017

COL Council & Transformation Point Confidential 2017

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The Goal

Understand Councils Perspectives on Current Issues and Key Objectives

7/6/2017


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Interview Themes 1.

Perceived lack of accountability and consequences when Council members do not follow through on their commitments and demonstrate willingness to work as a team.

2.

Lack of strategy and clear strategic focus. (Structure & Leadership)

3.

Anchored in the past transgressions mindset. Polarization and resentment.

4.

Closed communication channel. Council is not communicating effectively as a unified team. Passive aggressive and unprofessional behavior in meetings.

5.

Perceived lack of alignment and focus on common goals.

6.

Passive aggressive behaviors are demonstrated in Council member interactions. Bad behaviors are allowed and not addressed in a way that produces sustainable change in behavior.

7.

Trust is relatively low among Council overall.

7/6/2017


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Interview Themes 8.

Council is not cohesive. Focused on optimizing their agendas. Does not have an integrated plan or vision for the City.

9.

Inability to reach closure on past/present festering issues and interpersonal roadblocks/baggage.

10. Lack of ability to work together as a Council strategically with a focus on doing the leadership work to set direction, address important issues, and demonstrate commitment to decisions.

7/6/2017


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Common Ground 1. Want to figure out how to get the community to come together and define the future of the City (Strategic Plan). 2. Set expectations for Council member standards of behavior and hold each other accountable going forward. 3. Need to set aside agendas and work on the behalf of the community. Existing polarity between community coalitions needs be overcome (Item 1 above). 4. Need to get a City Manager and City Attorney in place.

5. All have other jobs/lives. Not full-time Council members and compensation is inadequate. 6. Polarization and distrust exist among Council members. 7. Inability to reach agreement on the important qualifications of the next City Manager and City Attorney as well as the compensation package. 8. Silo mentality. Focus on own constituents rather than finding common ground. 7/6/2017


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Common Ground 9.

City infrastructure issues need to be addressed.

10. Revenue shortfall needs to be addressed. 11. Police service, emergency services, museum, parks, and library are all pluses for the city and are done well. 12. Need to engage the business community and get them more involved. 13. Need to attract more of the “right” business to the City.

14. Mixed perspectives on the zoning and code issue. Perspectives range from a need to prioritize code/zoning changes to code/zoning changes are part of individual community member’s agendas. Lack of uniform application of code.

7/6/2017


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Interview Themes Objectives

Interview Themes - Objectives 1.

New staff and new blood. Many staff have been around for decades. Need to leadership. Need new ideas.

2.

Littleton a divided city Don’t build vs. build. Need someone that is middle of the road and balanced between the two extremes.

3.

Address revenue issues and why we need to do certain things to address revenues and expenses.

4.

Need to build up Littleton Blvd to get people to the heart of the city. Was going to have a study for 7 companies to do a study on Littleton Blvd. Need to work with the restaurants to drive ideas. FOCUS ON LITTLETON BLVD.

5.

Should look at four areas (Mobility/Transportation – Streets and roads, Economics, Housing, Infrastructure – protecting what we have) – each should have its own vision

6.

Need to protect what we have and plan for the future.

7/6/2017


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Interview Themes - Objectives 7.

There needs to be a strategic plan/10 year plan for each of the four areas.

8.

Need to create a work culture/value around strategic planning. Take the mystery out of it and have it be part of the thought process.

9.

Streets have taken a beating over the last 8 years. Also have not invested in training in that time. New people with ideas have to recreate the wheel.

10. Finding ways to encourage people to maintain or improve their properties. Making sure they are the kinds of places someone would buy (code enforcement) 11. There are certain parts of the city that would benefit from some improvement. Not in the councils direct control. Make sure every place in the city is attractive for either businesses or residents. Could be done through code enforcement and other ways. The overall revenue issue. 12. Ensure that we continue to have a healthy tree canopy public and private. In the top tier of the number of trees per capita. Tree city USA list for the number of trees and the variety of trees. City has a tree sell every year. Arborists consults to people to make sure the trees thrive. Ensure a variety of trees so that disease.

7/6/2017


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Interview Themes - Objectives 13. Need to find a way to accommodate parking needs downtown. Merchants rely on people having parking available. Throughout the city as well. 14. Social outreach activities that will help breakdown the divisiveness in the city. People are trying to say things but can’t be heard. Need to identify ways to break down perceived images and barriers that prevent people from being heard or listened to.

15. Need to have a zoning long-term plan. Convert to a thoughtful planning model it will be the right thing for Littleton. 16. City should work on what do we want Littleton to look like in 20 to 30 years then design it toward that instead of letting it be designed. 17. The Cities priorities should be on improving Public Safety, Civil Rights, Privacy, Decent Jobs, Use Development, Library, Museum, Parks and Open Space. 18. Ensure the city has financial integrity and sustainability. Be smart about how we are spending the city’s money. Need to anticipate a local match if funding is provided.

7/6/2017


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Interview Themes - Objectives 19. Have some challenging intersections and transition points. Traffic flow indicates there will be problems in the future. People speeding through neighborhoods as transition points. 20. Need to have a real conversation and bring integrity in the code and zoning conversation.

21. Find congestion relief in the short-term. People stuck in neighborhoods in the morning and afternoon. 22. Input from business and partnership with business.

23. Maintain public safety.

7/6/2017


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Call to Action

Intentions?

What do we want to do based on your interview results?

7/6/2017


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Ground Rules 1. Be honest 2. Be open 3. Be respectful 4. Manage defensiveness 5. Have fun 6. Everyone participate

7/6/2017


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Council Member Rules of Engagement Respect a. b. c.

Appreciate/Nurture/Listen and learn from different/individual perspectives. Develop appropriate consequences for behavior outside of protocols/constructive behavior. Do the work of moving forward with willingness to learn from past (Do or die.)

Communication a. b. c. d.

Be inclusive. Engage in difficult conversations in a respectful, thoughtful, and professional manner (No more passive aggressive communication). In meetings, talk with each other not AT each other (converse) Engage with each other outside of public meetings (staying legal!). Relationship building – personal vs. business.

Staff/Council Roles a. b.

c. d. e. f. g. h.

7/6/2017

Allow staff to be the professionals Staff must: 1. Be prepared “complete staff work” 2. Be rehearsed to answer questions 3. Be rehearsed if possible (handouts, etc. in advance) 4. Have answers to council question in advance Ask questions and learn issue in advance Don’t second guess in public forum Criticize through direct report. Praise in public. Do not change decisions previously made (ripples) Interact with the public as often as possible (with Mayor) Council’s role is POLICY in the charter


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Council Member Rules of Engagement Decision Making a. b. c. d. e.

7/6/2017

Expect and insist upon “complete staff work” e.g., Council Packet(s) Commit to formalization/documentation of decisions Ensure “dialogue” time to engage in discussion for understanding without expectation of decision Make “final decisions” after “all” complete information (at least sufficient) info and perspectives are heard (be open to listen) Develop long-term vision to guide the shorter-term action plans (Council should not be in the weeds)


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How to gather voice of the community? Town Hall a. b.

c. d.

7/6/2017

Enough meetings to hit all demographics Utilize partners 1. Faith based 2. Businesses 3. HOAs 4. Fire Protection Districts 5. Indoctrination of youth (Mark – need to clarify, “Involving or informing” our youth seems more appropriate) 6. PTA 7. Youth Engagement (Mock Meetings) Ask specific questions to gather specific feedback 1. iPad survey with prize for completion Anytime exposure to public/survey with iPad 1. Pub crawl 2. Meet and greet 3. Candle light walk 4. Western welcome week 5. Little jam 6. Criterium 7. Coffee with Council 8. Block parties 9. Focus on new staff not same old (Mark – needs some definition) COL Council & Transformation Point Confidential 2017

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How to gather voice of the community? Strategic Approach a. b. c. d. e.

Use “Littleton Listen” process for broader application; other issues and locations. Obtain priorities and some level of vision. Evaluate options that develop a collaborative community vision. This leads to the formal update of Comprehensive Plan and Codes (e.g. “Heart & Soul”) Vision = Who we are and who we intend to be. Establish Strategic Plan, Goals 1 – 2 years & 3 to 5 Years Vision leads to Comprehensive Plan, Strategic Plan, and Budget

Platforms/Tools for Input & Output a. b. c. d. e. f. g. h. i. j. k.

7/6/2017

Littleton Report Websites (4) but not interactive Open Littleton Citizen Survey Business Surveys Meet, Greet, and Eat Facebook (Interactive) Twitter Focus Groups – Facilitated Engage with all demographics No one size fits all!


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How to gather voice of the community? Ideas a. b. c. d. e.

Smart City Think Digital Lots of suggestion/ideas but what is the strategic objective? Implement real-time automated traffic management system Parking management (mobile app for citizen use)

Social Media a. b. c. d. e. f.

Video Interactive Dynamic Inclusive Creative On-going

Interactive Demo/In Person a. b. c.

7/6/2017

Break into sectors but ask same questions Broad-based information gathering mechanisms Sectors 1. Age 2. Uses (shopping, recreation, etc.) 3. Neighborhoods 4. Businesses


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How to gather voice of the community? Meetings a. b. c. d. e. f. g. h. i.

Town Hall Community Meetings Involve HOAs Meetings with Facilitator Schools Public meetings with neighborhoods Meetings with Mayor, social groups, chamber of commerce, etc. “Facilitated” open houses with focused questions (aka HCConserv) Sequential (building from one to the next). Public engagement meetings with thoughts captured in words and pictures (aka Minneapolis)

Survey a. b. c. d. e. f. g. h.

7/6/2017

Use same process as city /biz surveys What questions? What demographic? Timing Analysis Define intent Determine value of different audiences, biz vs. citizens open-ended questions


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How to gather voice of the community? Focus Group a.

7/6/2017

Hire consultant 1. Process starts with Council/Staff setting up the issues 2. Allows conversation 3. Define core groups


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Council Calendar Discussion 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Mayor’s role is not to control anything on the calendar. Council members may suggest to move something up on the calendar. All council members may suggest items on the calendar. The City manager sets the agenda. Council should define the issues they want to take up and the priority. City Manager responsible for getting on the agenda based on priorities. Provide council members and opportunity to understand add on agenda items in advance of council meetings. Have time for council to discuss upcoming agenda items in study sessions. Complex agenda items go to study session prior to council meetings. Provide a detailed explanation of agenda items during study sessions (get context). Staff must be completely prepare staff work in preparation for council meetings. Allow appropriate preparation time. Staff should monitor the schedule to ensure they are prepared for the scheduled sessions. (Mark – first sentence needs to be addressed grammatically)

12. Staff Work – Staff provide council with background, alternative solutions, risks, and unintended consequences related to addressing issues. Don’t assume council has answers/expertise related to the issues. 7/6/2017


23

Council Calendar Discussion 13. Information to be presented by staff should be in the council packet. 14. Council needs to be specific in their requests of staff (be clear and precise). Two-way communication. Prototype the deliverable to ensure understanding. 15. Staff and council engage in prototyping prior to study sessions. 16. Staff needs to determine when four votes of council is required (trivial vs. non trivial requests). 17. Assign council member names to issues. 18. Define issues during council meetings (Council member should define issues prior to introducing at council). 19. Provide council members the flexibility to respond to issues in their own way (bring up at council meeting or direct to City Manager with appropriate level of detail and context). 20. Document action items and approach/initial next steps once discussion is concluded. Prioritize staff work and align expectations with priorities (resource utilization and budget). 21. Capture issues and context on list of unscheduled items. 22. Define interim plans until strategic plan is defined. 7/6/2017


24

Voice of the Community Feedback Council Feedback 1. Council not saying that what is being done now. Need to augment the approach with new ideas. 2. Land use decisions are complex but they engage the community. 3. Don’t lead people into answers. Use open ended questions. 4. How do we get to the people that are not participating? 5. Include all demographics. 6. Have multiple forms of outreach. 7. Need to ensure that platforms capture community feedback. 8. Surveys good but need something bigger and different to capture voice of the community. Staff Feedback 1. What is the strategic objective? 2. Have qualified staff that can be used instead of consultants. 3. Smart City and Digital outreach.

7/6/2017


25

What is the strategic objective? 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19.

7/6/2017

What should be done to address shift in retail purchasing habits? Divide community into sectors and define strategic objectives for each sector. How do we handle redevelopment of existing neighborhoods? What do we do with underperforming commercial property? What do we want to know from the community? Ensure that land use changes get done in a way that is compatible with what the citizens want. What tools and methodologies do we need to leverage? What are council’s priorities? How do we pay for this? Understand what the community’s priorities are. What is the timeline? What is the future? What is the guiding information we need from the community to make good decisions on their behalf? Guidance to council for the next 15 years. Understand the future of sales and use tax. Operationalize council goals and objectives. Justify priorities and strategic direction. Vision/Message from community to council. Council is responsible for getting the voice of the constituents they represent.


26

Council Priorities – Next Five Months 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18.

19.

How do we deal with the Tabor issue? What project will we propose rather than return funds? City to buy portion of Ensor by borrowing against future open space tax revenues (partner with the county). Doug Move Town Hall to Savors and pay for it with Town Hall (lease or sell). Buy or lease Savors. – Doug Change how council does their meetings with the public. Discuss holding District meetings once a quarter. Doug Increase the time to have more citizen involvement. Doug Formalize how council makes decisions (move to making motions). Doug Create public private partnership in order to expedite the extension of the light rail up to Lucent. Deb Fire department decision or redesign of current system including dispatch. Deb Update the COMP plan. Jerry Revisit the changing landscape of revenue development for cities. How do we react to the changes? Bill Address design guidelines for impacts to community culture. Bill Address Airbnb. Bill Deal with boomer bond assessment (ability to deal with aging population). Was completed assessment sufficient. Phil Get a handle on transportation and mobility. What are the long-term cost of dealing with infrastructure (Santa Fe and Broadway). Phil Attention to Santa Fe and Mineral as a separate topic. Bruce Explore a business improvement district for downtown Littleton. Bruce Move corridor study for Belleview up as a priority. Bruce Decide on infrastructure proposal/approach and develop a funding source to support it (storm sewer, roads, sewer, etc.). Bruce. Make sure we are maintaining the infrastructure (maintain curb appeal). Peggy Keep library and museum at existing outstanding level. Peggy

7/6/2017


27

Communication Tool How to Establish a Standard/Expectation 1. Observation – Provide a fact based description of the behavior. 2. Impact – Describe how the behavior impacts you. 3. Standard – Discover and own what you are contributing to the situation. Ask for what you would like going forward. Negotiate to a commitment. Be accountable for your contribution to the situation and practice your commitment. How to Hold Each Other Accountable to Standard/Expectation 1. State the standard/expectation that has not been met. 2. Observation – Provide a fact based description of the behavior that violates the standard/expectation. 3. Impact – Describe how the behavior impacts you. 4. Renegotiate the Standard – Discover and own what you are contributing to the situation. Ask for what you would like going forward. Negotiate to a new commitment or revised standard. Be accountable for your contribution to the situation and practice your commitment.

7/6/2017


28

2017 City Council Priorities and Workplan The Littleton City Council held a facilitated workshop on April 28, 2017 to understand council’s perspectives on current issues and key objectives for the next five months. Working with a facilitator and the executive team, the council agreed on seven priorities: 1. The TABOR issue, refund versus investment in infrastructure. 2. Change how council meets with the public, holding district meetings once per quarter. 3. Fire department unification decision or redesign of current system including dispatch. 4. Address design guidelines for impact to community culture. 5. Prioritize corridor study for Belleview Avenue. 6. Ensure maintenance of the public infrastructure, decide on an infrastructure approach and develop a funding source to support it. 7. Develop process to determine the Voice of the Community. The material that follows includes a statement of the issue or opportunity with action steps for accomplishing the issue. Accompanying this work plan is a schedule that includes dates for significant milestones and decision points for council. This schedule then updates the council’s tentative calendar for future study sessions and regular meetings. The appropriate departments will be involved depending on the issue. Priority 1 – The TABOR issue, refund versus investment in infrastructure. Preliminary financial estimates indicate an estimated excess of $1.9 million over the TABOR cap for 2016. Council will determine whether to refund this amount to citizens or place a question on the ballot asking whether the city can spend the funds on specific issues; e.g. capital projects. Staff is developing a list of potential capital projects for council to consider. Council must decide on a refund method regardless of whether a TABOR election is scheduled or approved by voters so that staff is prepared to deliver a refund by the end of the year. There are two proposed tracks for pursuing this issue, depending upon the council’s decision for a refund or an election. 1a. Refund Action Steps 1. Staff prepare options and recommendations on refund methods 6/26. 2. Council review all options at study session 7/25. 3. Resolution on decision to refund and methodology 8/1. 4. First reading if property tax mill levy reduction 10/3. 5. Second reading if property tax mill levy reduction 10/17. 1b. Election Action Steps 1. Staff deadline to narrow list of projects by 6/26. 2. Council review all options at study session 7/25 plus draft ballot language. 3. Resolution at regular meeting 8/1. 4. Intent to coordinate election with county clerks 7/28. 5. Solicit public input for Blue Book 8/2. 7. Deadline for IGAs to counties 8/29. 8. Deadline for TABOR information for October issues of the Littleton Report 9/1.

9. 10. 11.

Certify ballot by 9/8. Pro/con statements for Blue Book 9/22. Election 11/7.

Priority 2 – Change how council meets with the public, holding district meetings once per quarter. Council expressed interest in holding quarterly meetings targeted to each of the four districts of the city. These district meetings would be held quarterly from September to May at the Littleton Center in the evenings from 6:30 to 8:30 p.m. with refreshments. The meetings would include a brief overview of current issues and lead to an open and transparent community dialog focusing on the immediate and future needs of the city as well as untapped opportunities. This is an option to become the venue for Littleton Listens, the continuing process to engage the community. Action Steps 1. Study session 7/11. 2. Set dates (September 9, November 9, January 18, March 14) 3. Mail invitations 4. Write overview script on current issues. Utilize Systematic Development of Informed Consent and Appreciative Inquiry to engage community members in discussing specific issues facing Littleton. 5. Report and build upon results. Priority 3 – Fire department unification discussion or redesign of current system including dispatch. Littleton Fire Rescue (LFR) was approached by South Metro Fire Rescue (SMFR) to discuss the potential for unification of the departments. Littleton and its fire partners along with Cunningham Fire and South Metro Fire Rescue (SMFR) boards and councils agreed to discuss and evaluate the feasibility of unifying the three departments. The first draft of the written proposal was presented to the four policy making boards and council in early May, 2017. Feedback indicated that the proposal lacked depth for the policy makers to make a decision as to the feasibility of the proposal. Additional information is being developed to ensure the proposal is comprehensive. Lastly, the City of Littleton (COL) and its fire partners (Highlands Ranch Metro District and the Littleton Fire Protection District) originally agreed to hire a consultant, the Center for Public Safety Management (CPSM), as a ‘neutral’ third party to evaluate the proposal and list the pros and cons comparing services and costs. As of late May, the fire partners agreed to stop the work of CPSM. The COL is to pursue a separate contract with CPSM for the evaluation of the revised proposal. The fire partners may or may not use CPSM collectively for the review of the revised proposal. COL and its partners did consider a separate contract for dispatch services. The city council did not approve an IGA for dispatch on June 27th; therefore, the dispatch service will remain as a COL operation.

It is anticipated the COL will pursue over the balance of the year a discussion with our fire partners multiple options for improving the existing relationship. The existing fire partner relationship would be the priority for review, but staff would continue to discuss and evaluate options with South Metro Fire Rescue. Staff would provide periodic updates to all policy makers as conditions require. 3a. Dispatch Action Steps 1. Council study session 3/28/17. 2. Council study session 5/19/17. 3. Ordinance on first reading at regular meeting 6/6/17. 4. Ordinance on second reading at regular meeting 6/27/17 - Not approved. 3b. Unification Action Steps 1. First draft of proposal submitted to four policy making boards and council 5/1/17. 2. LFR partners review committee monthly discussion 5/12/17. 3. CPSM stops work on the evaluation. The other two fire partners submit issues to South Metro for consideration in a revised proposal 5/30/17. 4. CPSM attends council study session to develop issues for South Metro consideration for a revised proposal 6/13/17. 5. LFR partners review committee monthly discussion 6/13/17. 6. LFR partners review committee monthly discussion 7/11/17. 8. Continued discussion with the fire partners and possibly South Metro - present to 12/29/2017 9. Updates to council and other policy makers as conditions require - TBD Priority 4 – Address design guidelines for impact to community culture. Council identified a priority to address design guidelines for future development and redevelopment to ensure the community’s character is maintained and enhanced over time. The city has adopted design guidelines for the Santa Fe Corridor and for Downtown Littleton. The design guidelines for Downtown Littleton and the design guidelines for Historic Preservation are in need of a thorough review and to consider some design updates. Staff recommends the review of the Downtown Littleton and Historic Preservation design guidelines first, and then identify a prioritized list of other areas for application of design guidelines. Action Steps 1. Define problem or opportunity. Hold study session with council on concept and public process 8/22/17. 2. Field trip with Planning Commission and Historical Preservation Board to other local, similar-size communities to tour historic areas and alleyways (Louisville, Longmont, Arvada) September 2017. 3. RFP for design professional team to assist staff - August to October 2017. 4. Conduct public process November 2017 to April 2018.

5. 6.

Draft the city’s downtown design guidelines/historic guidelines 5/1/18. Establish updated document and move forward for adoption by Planning Commission 5/14/18. 7. Establish updated document and move forward for city council adoption 6/5/18. 8. Future next step-identify list of other areas of city in need of design guidelines July 2018. Priority 5 – Prioritize corridor study for Belleview Avenue. Council identified a priority to establish a corridor plan for Belleview Avenue, between Lowell and Santa Fe, to ensure future development and redevelopment of this area of the city happens in a manner consistent with the neighborhood it serves. In the 2017 budget, an update to the Santa Fe Corridor Plan was to be done, and it included adding the Belleview corridor. With city staff initiating a Planning and Environmental Linkages (PEL) study to get underway in coordination with CDOT and other jurisdictions to the north, it appears appropriate to start with Belleview and to consider the Santa Fe corridor and any updates to that plan, once the PEL is further along as it will influence the Santa Fe plan. Action Steps 1. Planning Commission to brainstorm ideas on corridor plan for Belleview - 5/22/17. 2. Define problem or opportunity. Hold study session with council on concept and public process - 7/11/17. 3. Hire contractor/consultant help to develop the plan - August 2017. 4. Conduct public process August-October 2017. 5. Establish plan and move forward for adoption - Planning Commission 10/24/17, Council 11/21/17. 6. Future action step-establish a priority list for creating additional corridor plans for city’s main corridor areas - November 2017. Priority 6 – Long-term capital funding strategy. Ensure maintenance of public infrastructure, decide on an infrastructure approach, and develop a funding source to support it. Action Steps 1. Define the problem or opportunity – 8/28/17. i. Update a draft of the fiscally constrained 5-year Capital Projects Plan. ii. Define the problem; consider the outcome from TABOR election. iii. Provide revenue options menu – short-term and long-term (borrow, sales or lodging tax election, reserve policy, etc.). 2. Present to council as part of the budget process - 9/11/17 (budget meeting). 3. Study session to evaluate the funding options relative to the TABOR vote outcome. Provide direction on which options to move forward and timeline – 11/14/17. 4. If something moves forward, study session to review the public process (e.g. district meetings, open houses, newsletter, citizen committee) and if voter approval is necessary, review schedule for a possible ballot measure– 1/23/2018. 5. Implement public process - first and second quarter 2018.

6.

Council study session to confirm if something moves forward – 07/10/18.

Priority 7 – Develop Process to Determine Voice of the Community The Voice of the Community is an opportunity to gain both short-term feedback from the community, as well as a broad, long-term approach on defining the needs and direction of the city. This priority is an opportunity to define the values of the community and create a lasting vision that can then be used to create policy direction for updating the city’s comprehensive plan and codes. This process could also establish a foundation for developing a broader strategic plan for the city. This priority would include utilizing the services of a professional firm to assist with a process. The shorter term aspect could allow for periodic council feedback at specific points in time, thereby informing annual efforts such as goal setting and the budget process. One such example is “Littleton Listens,” which is for a project or area-specific approach. The first Littleton Listens are scheduled for 6/22 and 6/24. There are two additional aspects the council could consider: hearing from other local cities that have addressed a similar goal (i.e. vision to ComPlan to code update); and a citysponsored “speaker series” where subject matter experts are invited to present on such topics as economic development, changing character of retail development, and public processes that balance neighborhood character with long-term redevelopment opportunities. The former provides the council and community some understanding of what other local communities learned with such an effort. The speaker series is an opportunity for a community-wide discussion on a series of topics which the city will likely address through formal policy action (e.g. Vision, ComPlan and code updates). Action Steps 1) Other local jurisdictions sharing their experience with Vision, ComPlan and code update – study session 8/22/17. 2) Review Scope of Service for “Voice of the Community” and outline of concept for speaker series – study session 9/26/17. 3) Publish Vision RFP 10/6/17. 4) Deadline for response to RFP 11/7/17. 5) Study session to review RFP 12/12/17. 6) Award contract for RFP at regular meeting 1/16/18. 7) Vision process begins 2/1/18. 8) Draft Vision due in council packet 12/4/18. 9) Study session to review Vision document 12/11/18 - Decision: Short and long-term priorities - ComPlan, Strategic Plan, code changes, master plans. 10) Adopt Vision at regular meeting 1/15/19. OTHER PROJECTS Zoning/Subdivision/Land Use Code Updates – Community Development and Public Works Community Development has updated Chapter 9 of the Subdivision Code and plans to work with Public Works to complete revision of the Subdivision Code this year. This also includes Public

Works completing Transportation Engineering Design Standards (TEDS). If city council decides to undertake a visioning process, it may make sense for larger policy items (such as review of the zone districts) in the zoning code to be addressed after the visioning is complete. If that is the direction council wants to proceed, Community Development and Public Works have put together a prioritization list of performance standards in the land use codes to be addressed now. Additionally, previously the city had started to review the zoning code use table, and it was put on hold during the transition to a new city manager. Staff will bring this to council for discussion. Two study sessions are scheduled later this fall on these items. Mineral Station Master Plan – Community Development This project will be restarted and a draft plan, titled “Mineral Station Action Plan” is scheduled to be reviewed by the planning commission and city council in a joint session on 9/26/17. Prior to that, the steering committee will provide input. After the joint study session, a community-wide input session and opportunity will be scheduled. From there, the plan will be before planning commission and council for formal consideration. owntown Area Light Rail Master Plan – Community Development D Community Development is starting this process with the June Littleton Listens meetings which will be followed by a month long Open Littleton process culminating in recommendations and direction for this item. Community Development will use that information to identify the problem or opportunity, and define a scope of work to be reviewed at the 10/10/17 study session. Next step would be to conduct the public process and create a draft plan, November to June. A draft plan would be presented to council on 6/26/18. Note: this project must be started by the end of 2017 to retain the grant funding. Traffic – Public Works 10/24/2017 DA Transition Plan – Public Works A 10/24/2017

ID 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

TaskTask Name Mode

1 Council Priority 1: TABOR Issue 1.1 Prepare Options and Recommendations on Refund Method 1.2 Narrow Down List of Projects

Duration Start

DRAFT: Council Priorities Work Plan Finish

Fri 7/7/17 9:17 AM

Department(s)% Complete Qtr 1, 2017 Qtr 2, 2017 Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018 Qtr 1, 2019

160 Mon Fri Finance 0% days? 5/22/17 12/29/17 27 days Mon 5/22/17 Mon 6/26/17 Finance

0%

27 days Mon 5/22/17 Mon 6/26/17 Finance & 0% Public 1.3 Prepare for Study Session 16 days Tue 6/27/17 Tue 7/18/17 Finance 0% 1.4 A: Refund 113 days?Tue 7/25/17 Fri 12/29/17 Finance 0% 1.4.1 Study Session: Review (Refund Options) 0 days Tue 7/25/17 Tue 7/25/17 Council 0% Finance 1.4.2 DECISION POINT: Which Option to Pursue?0 days Tue 7/25/17 Tue 7/25/17 Council - Finance0% 1.4.3 Prepare for Resolution 1 day Tue 7/25/17 Tue 7/25/17 Finance 0% 1.4.4 Resolution: On Tabor Refund and Method 0 days Tue 8/1/17 Tue 8/1/17 Council 0% Finance 1.4.5 DECISION POINT: How to refund? 0 days Tue 8/1/17 Tue 8/1/17 Council 0% Finance 1.4.6 Refund via Property Tax 98 days? Tue 8/1/17 Fri 12/15/17 Finance 0% 1.4.6.1 Prepare Resolution 50 days? Tue 8/1/17 Mon 10/9/17 Finance 0% 1.4.6.2 Resolution: Mill Tax Levy Reduction 0 days Tue 10/3/17 Tue 10/3/17 Council 0% Finance 1.4.6.3 DECISION POINT: Pass resolution? 0 days Tue 10/3/17 Tue 10/3/17 Council 0% Finance 1.4.6.4 Prepare for Property Tax Mill Levy 52 days Wed 10/4/17 Thu 12/14/17 Finance 0% Reduction 1.4.6.5 Complete Property Tax Mill Levy 0 days Fri 12/15/17 Fri 12/15/17 Finance 0% Reduction 1.4.7 REFUND DUE 0 days Fri 12/29/17 Fri 12/29/17 Finance 0% 1.5 B: Election - Reinvestment 75 days Tue 7/25/17 Tue 11/7/17 Finance 0% 1.5.1 Study Session Review (Reinvestment 0 days Tue 7/25/17 Tue 7/25/17 Council 0% Options) & Draft Ballot Language Finance Page 1 of 12

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

7/25 7/25 8/1 8/1

10/3 10/3

12/15 12/29 7/25

ID 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39

TaskTask Name Mode

Duration Start


1.5.2 DECISION POINT: Pursue reinvestment 0 days option? 1.5.3 Prepare for First Reading 1 day 1.5.4 Intent to Coordinate Election with County 0 days Clerks 1.5.5 Resolution: Ballot Question for 0 days Reinvestment 1.5.6 DECISION POINT: Pursue Ballot Question? 0 days Which Project(s)? 1.5.7 Prepare IGA to Counties 19 days 1.5.8 IGA to Counties 0 days 1.5.9 Solicit Public Input for Blue Book 22 days 1.5.10 Prepare Ballot 27 days 1.5.11 Deadline for TABOR Information in Oct. 0 days Issue of Littleton Report 1.5.12 Certify Ballot 0 days 1.5.13 Prepare Blue Book Statements 10 days 1.5.14 Submit Blue Book Statement to State 0 days 1.5.15 Election 0 days

Tue 7/25/17 Tue 7/25/17

1.5.16 DECISION POINT: Reinvestment pass or 0 days fail? 1.5.16.1 PASS = Priority 6 0 days 1.5.16.2 FAIL = Refund 0 days

2 Council Priority 2: District Meetings

2.1 Prepare for Study Session 2.2 Study Session: Review of Proposed Plan

Fri 7/7/17 9:17 AM


Council 0% Finance Tue 7/25/17 Tue 7/25/17 Finance 0% Fri 7/28/17 Fri 7/28/17 Finance & 0% City Clerk Tue 8/1/17 Tue 8/1/17 Council 0% Finance Tue 8/1/17 Tue 8/1/17 Council 0% Finance Wed 8/2/17 Mon 8/28/17 Finance 0% Tue 8/29/17 Tue 8/29/17 Finance 0% Wed 8/2/17 Thu 8/31/17 Finance 0% Wed 8/2/17 Thu 9/7/17 Finance 0% Fri 9/1/17 Fri 9/1/17 Communications0% Fri 9/8/17 Fri 9/8/17 Fri 9/22/17 Tue 11/7/17

0% 0% 0% 0%

Tue 11/7/17 Tue 11/7/17

Finance Finance Finance City & County Clerks Citizenry

Tue 11/7/17 Tue 11/7/17 Tue 11/7/17 Tue 11/7/17

Public Works Finance

0% 0%

221 Mon days 6/5/17

Fri 9/8/17 Thu 9/21/17 Fri 9/22/17 Tue 11/7/17

Tue 4/10/18

21 days Mon 6/5/17 Mon 7/3/17 0 days Tue 7/11/17 Tue 7/11/17

Com Dev &

7/25

7/28 8/1 8/1 8/29 9/1 9/8 9/22

11/7 11/7

0%

11/7 11/7

0%

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Page 2 of 12


7/11

ID

TaskTask Name Mode

Duration Start


2.3 DECISION POINT: Move forward with plan?

0 days

41

2.4 Prepare for First Meeting: District 4

42 days Wed 7/12/17 Thu 9/7/17

42

2.4.1 Schedule, Coordinate, and Promote Meeting 2.4.2 Plan Facilitated Discussion 2.5 District 4 Meeting

42 days Wed 7/12/17 Thu 9/7/17

40

43 44 45 46

2.6 Prepare Summary for Council 2.7 Study Session: Present Summary to Council

47

2.8 Prepare for Second Meeting: District 2

48

2.8.1 Schedule, Coordinate, and Promote Meeting 2.8.2 Plan Facilitated Discussion 2.9 District 2 Meeting

49 50 51 52 53 54 55 56 57 58

Tue 7/11/17 Tue 7/11/17

Fri 7/7/17 9:17 AM


Council 0% Communications Com Dev & 0% Communications Communications0%

14 days Thu 8/17/17 Tue 9/5/17 0 days Sat 9/9/17 Sat 9/9/17

Com Dev 0% Com Dev & 0% Communications 7 days Mon 9/11/17 Tue 9/19/17 Com Dev 0% 0 days Tue 9/26/17 Tue 9/26/17 Council 0% Com Dev 45 days Thu 9/7/17 Wed 11/8/17 Com Dev & 0% Communications 43 days Mon 9/11/17 Wed 11/8/17 Communications0%

14 days Fri 10/20/17 Wed 11/8/17 Com Dev 0% 0 days Thu 11/9/17 Thu 11/9/17 Com Dev & 0% Communications 2.10 Prepare Summary for Council 9 days Thu 11/9/17 Tue 11/21/17 Com Dev 0% 2.11 Study Session: Present Summary to Council 0 days Tue 11/28/17 Tue 11/28/17 Council 0% Com Dev 2.12 Prepare for Third Meeting: District 3 50 days Thu 11/9/17 Wed 1/17/18 Com Dev & 0% Communications 2.12.1 Schedule, Coordinate, and Promote 48 days Mon Wed 1/17/18 Communications0% Meeting 11/13/17 2.12.2 Plan Facilitated Discussion 14 days Fri 12/29/17 Wed 1/17/18 Com Dev 0% 2.13 District 3 Meeting 0 days Thu 1/18/18 Thu 1/18/18 Com Dev & 0% Communications 2.14 Prepare Summary for Council 14 days Thu 1/18/18 Tue 2/6/18 Com Dev 0% 2.15 Study Session: Present Summary to Council 0 days Tue 2/13/18 Tue 2/13/18 Council 0% Com Dev Page 3 of 12


7/11

9/9 9/26

11/9 11/28

1/18 2/13

ID 59 60 61 62 63 64 65 66 67

TaskTask Name Mode

2.16 Prepare for Fourth Meeting: District 1 2.16.1 Schedule, Coordinate, and Promote Meeting 2.16.2 Plan Facilitated Discussion 2.17 District 1 Meeting 2.18 Prepare Summary for Council 2.19 Study Session: Present Summary to Council

Duration Start


14 days 0 days 15 days 0 days

Fri 1/26/18 Wed 3/14/18 Wed 3/14/18 Tue 4/10/18

Wed 2/14/18 Wed 3/14/18 Tue 4/3/18 Tue 4/10/18

66 days Tue 3/28/17 Tue 6/27/17 0 days Tue 3/28/17 Tue 3/28/17

68

3.1.2 Study Session: Dispatch Unification Review

0 days

Tue 5/16/17 Tue 5/16/17

69

3.1.3 DECISION POINT: Move forward with ordinance? 3.1.4 Prepare Dispatch IGA Ordinance 3.1.5 First Reading: Ordinance

0 days

Tue 5/16/17 Tue 5/16/17

3.1.6 DECISION POINT: Pass and pursue dispatch unification? 3.1.7 Prepare for Second Reading 3.1.8 Second Reading: Council Meeting

0 days

70 71 72 73 74 75 76

3.1.9 DECISION POINT: Ordinance to approve IGA with South Metro failed on 4-3 vote. 3.2 3B: Fire Unification


40 days Thu 1/18/18 Wed 3/14/18 Com Dev & 0% Communications 40 days Thu 1/18/18 Wed 3/14/18 Communications0%

3 Council Priority 3: Fire Decision or 265 Tue Sat Redesign days 3/28/17 3/31/18 3.1 3A: Dispatch Unification 3.1.1 Study Session: Dispatch Discussion

Fri 7/7/17 9:17 AM

11 days Tue 5/16/17 Tue 5/30/17 0 days Tue 6/6/17 Tue 6/6/17 Tue 6/6/17

Tue 6/6/17

10 days Wed 6/7/17 Tue 6/20/17 0 days Tue 6/27/17 Tue 6/27/17 0 days

Tue 6/27/17 Tue 6/27/17

241 daysMon 5/1/17 Sat 3/31/18


Com Dev 0% Com Dev & Communications 0% Com Dev 0% Council - Com Dev 0%

Fire

10%

Fire Fire & Finance & HR Fire & Finance & HR Council Fire Fire Council Fire Council Fire Fire Council Fire Council Fire

100% 100%

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3/14 4/10

3/28

100%

5/16

100%

5/16

100% 100% 100% 100% 100% 100% 0%

6/6 6/6 6/27 6/27

ID 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95

TaskTask Name Mode

Duration Start

3.2.1 Submission of Proposal First Draft (To 0 days four policy making boards and council) 3.2.2 LFR Partners Review Committee Monthly 0 days Discussion 3.2.3 CPSM Stops Work & Partners Submit 0 days Issues to South Metro 3.2.4 CPSM Draft Report Delivered 0 days 3.2.5 Study Session: Develop Issues for South 0 days Metro Consideration in Revised Proposal 3.2.6 LFR Partners Review Committee Monthly 0 days Discussion 3.2.7 Continue to evaluate options the with fire 124 partners and potentially South Metro Fire days Rescue. 3.2.8 DECISION POINT: Next steps? 66 days

4 Council Priority 4: Design Guidelines

4.1 Prepare for Study Session 4.2 Study Session: Concept Review (Scope of Work & Timeline 4.3 DECISION POINT: Council Guidance 4.4 PC & HBC Field Trips for Inspiration 4.5 RFP for Design Professional Team 4.6 Receive RFPs & Choose 4.7 Conduct Public Process


Mon 5/1/17

Mon 5/1/17

Fri 5/12/17

Fri 5/12/17

100%

Fire

100% 100%

Tue 6/13/17 Tue 6/13/17

Fire & CPSM Fire & CPSM Council Fire & Fire

Tue 7/11/17 Fri 12/29/17

CMO

0%

Mon 1/1/18

CMO

0%

Tue 5/30/17 Tue 5/30/17 Fri 6/9/17 Fri 6/9/17 Tue 6/13/17 Tue 6/13/17

Sat 3/31/18

22 days Mon 7/17/17 Tue 8/15/17 0 days Tue 8/22/17 Tue 8/22/17

21 days 21 days 30 days 113 days 4.8 Draft downtown design guidelines & historic 120 guidelines days 4.9 Establish & Adopt Updated Plan 20 days 4.9.1 Planning Commission: Review 0 days


Fire

262 Mon Tue days 7/17/17 7/17/18 0 days

Fri 7/7/17 9:17 AM

Com Dev

Com Dev Com Dev

Tue 8/22/17 Tue 8/22/17

Council Com Dev Wed 8/23/17 Wed 9/20/17 Com Dev Wed 8/23/17 Wed 9/20/17 Com Dev Thu 9/21/17 Wed 11/1/17 Com Dev Wed Fri 4/20/18 Com Dev & 11/15/17 Consultant Wed Tue 5/1/18 Com Dev 11/15/17 Wed 5/9/18 Tue 6/5/18 Com Dev Mon 5/14/18 Mon 5/14/18 PC - Com Dev Page 5 of 12

100% 100% 100%


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5/12 5/30 6/9 6/13 6/13

0% 0% 0% 0%

8/22 8/22

0% 0% 0% 0% 0% 0% 0%

5/14

ID

TaskTask Name Mode

Duration Start

DRAFT: Council Priorities Work Plan

0 days 0 days 0 days 30 days

102 103

5.1 Planning Commission - Scoping 5.2 Prepare for Study Session 5.3 Study Session: Concept Review

104

5.4 DECISION POINT: Council Guidance

105

5.5 Recruit Consultant 5.6 Hire Consultant to Facilitate Project 5.7 Conduct Public Process 5.8 Establish & Adopt Plan 5.8.1 Planning Commission: Review 5.8.2 DECISION POINT: Move Forward? 5.8.3 Council: Meeting / Adoption 5.8.4 DECISION POINT: Move Forward? 5.9 Next Steps: Establish priority list for other corridor plans

0 days Mon 5/22/17 Mon 5/22/17 Com Dev 100% 32 days Mon 5/22/17 Mon 7/3/17 Com Dev 0% 0 days Tue 7/11/17 Tue 7/11/17 Council 0% Com Dev 0 days Tue 7/11/17 Tue 7/11/17 Council 0% Com Dev 20 days Tue 7/11/17 Mon 8/7/17 Com Dev 0% 0 days Tue 8/22/17 Tue 8/22/17 Com Dev 0% 40 days Tue 8/22/17 Mon 10/16/17 Com Dev 0% 45 days Tue 10/17/17 Mon 12/18/17 Com Dev 0% 0 days Tue 10/24/17 Tue 10/24/17 PC - Com Dev 0% 0 days Tue 10/24/17 Tue 10/24/17 PC - Com Dev 0% 0 days Tue 11/21/17 Tue 11/21/17 Council - Com Dev 0% 0 days Tue 11/21/17 Tue 11/21/17 Council - Com Dev 0% 30 days Tue 10/17/17 Mon 11/27/17 Com Dev 0%

97 98 99 100 101

106 107 108 109 110 111 112 113 114 115 116 117

5 Council Priority 5: Belleview Corridor Study

6 Council Priority 6: Long-Term Capital Funding Strategy

6.1 Define the Problem/Opportunity 6.1.1 Update Draft of Fiscally Constrained 5-year Capital Projects Plan 6.1.2 Define the Problem (Consider TABOR Outcome)

Mon 5/14/18 Tue 6/5/18 Tue 6/5/18 Tue 7/17/18


4.9.2 DECISION POINT: Move Forward? 4.9.3 Council: Meeting / Adoption 4.9.4 DECISION POINT: Move Forward? 4.10 Next steps: Identify list of other areas in need of design guidelines

96

Mon 5/14/18 Tue 6/5/18 Tue 6/5/18 Wed 6/6/18

Finish

Fri 7/7/17 9:17 AM

PC - Com Dev 0% Council - Com Dev 0% Council - Com Dev 0% Com Dev 0%

152 Mon Mon Com days 5/22/17 12/18/17 Dev

286 Mon days 6/5/17

Tue 7/10/18

Public Works


0%

0%

61 days Mon 6/5/17 Mon 8/28/17 Finance & Public0% Works 61 days Mon 6/5/17 Mon 8/28/17 Finance & 0% Public 61 days Mon 6/5/17 Mon 8/28/17 Finance 0% Page 6 of 12

5/14 6/5 6/5

5/22 7/11 7/11 8/22 10/24 10/24 11/21 11/21

ID 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140

TaskTask Name Mode

6.1.3 Provide Revenue Options Menu (Short-Term and Long-Term) 6.2 Present to Council (Part of Budget Process) 6.3 Study Session: Review Funding Options 6.4 DECISION POINT: Which Funding Options & What Timeline? 6.5 Draft Initial Project Plans 6.6 Study Session: Review Public Process/Possible Ballot Measure Timing 6.7 Conduct Public Process 6.8 Study Session: Project Update

7 Council Priority 7: Voice of the Community

Duration Start


61 days Mon 6/5/17

Finish

Fri 7/7/17 9:17 AM


Mon 8/28/17 Finance

0%


9/11

0 days 0 days 0 days

Mon 9/11/17 Mon 9/11/17 Council - Public Works 0% Tue 11/14/17 Tue 11/14/17 Council - Public Works 0% Tue 11/14/17 Tue 11/14/17 Council 0% Public 45 days Tue 11/14/17 Mon 1/15/18 Public Works 0% 0 days Tue 1/23/18 Tue 1/23/18 Council 0% Public 97 days Wed 1/24/18 Thu 6/7/18 Public Works 0% 0 days Tue 7/10/18 Tue 7/10/18 Council - Public Works 0%

1702 Thu Fri Com days 6/22/17 12/29/23 Dev

0%

Thu 6/22/17 Thu 6/22/17 Sat 6/24/17 Sat 6/24/17 Wed 7/5/17 Tue 9/19/17

Com Dev Com Dev Com Dev

0% 0% 0%

Tue 8/22/17 Tue 8/22/17 Tue 9/26/17 Tue 9/26/17

Com Dev Com Dev

0% 0%

Tue 9/26/17 Tue 9/26/17

Com Dev

0%

Tue 1/15/19 Fri 10/6/17

TBD TBD

0% 0%

Tue 11/7/17 Tue 12/12/17 Tue 12/12/17 Tue 1/16/18 Tue 1/16/18 Mon 12/31/18

TBD Council - TBD Council - TBD Council - TBD Council - TBD TBD

0% 0% 0% 0% 0% 0%

7.1 Littleton Listens: Meeting 1 0 days 7.2 Littleton Listens: Meeting 2 0 days 7.3 Prepare Scope of Services/RFP for Vision and 55 days Tools 7.4 Study Session: Other Cities 0 days 7.5 Study Session: Review RFP & Speaker Series 0 days Concept 7.6 DECISION POINT: Pursue RFP? Speaker Series? 0 days

7.7 PHASE I: Vision 332 daysFri 10/6/17 7.7.1 Advertise Scope of Services/RFP for 0 days Fri 10/6/17 Vision and Tools 7.7.2 Gather RFP Responses 23 days Fri 10/6/17 7.7.3 Study Session: Review Submissions 0 days Tue 12/12/17 7.7.4 DECISION POINT: Which option to pursue?0 days Tue 12/12/17 7.7.5 Council Meeting: Award Contract 0 days Tue 1/16/18 7.7.6 DECISION: Contract Awarded? 0 days Tue 1/16/18 7.7.7 Public Process (Includes Draft) 238 days Thu 2/1/18

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11/14 11/14 1/23 7/10

6/22 6/24 8/22 9/26 9/26 10/6 12/12 12/12 1/16 1/16

ID 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161

TaskTask Name Mode

Duration Start



7.7.8 Draft Vision Due (For Council Packet) 0 days Tue 12/4/18 7.7.9 Study Session: Council Review 0 days Tue 12/11/18 7.7.10 DECISION POINT: Proceed with Adopting 0 days Tue 12/11/18 Vision? 7.7.11 DECISION POINT: Short-Term Steps 0 days Tue 12/11/18 7.7.12 DECISION POINT: Long-Term Steps 0 days Tue 12/11/18 7.7.13 Council Meeting: Adopt Vision 0 days Tue 1/15/19 7.8 PHASE 2: Next Steps 495 daysMon 1/21/19 7.8.1 Short-Term 265 daysMon 1/21/19 7.8.1.1 TBD 7.8.2 Long-Term 1290 Mon 1/21/19 days 7.8.2.1 Comprehensive Plan 7.8.2.2 Strategic Plan 7.8.2.3 Code Changes 7.8.2.4 Master Plans

Tue 12/4/18 TBD Tue 12/11/18 Council - TBD Tue 12/11/18 Council TBD Tue 12/11/18 Council - TBD Tue 12/11/18 Council - TBD Tue 1/15/19 TBD Fri 12/11/20 TBD Fri 1/24/20 TBD TBD Fri 12/29/23 TBD

8.1 Community Development 8.1.1 Com Dev Project B: Mineral Station Master Plan 8.1.1.1 Final Draft 8.1.1.2 Committee Review 8.1.1.3 Joint Study Session: Present Draft to Council & Planning Commission 8.1.1.4 DECISION POINT: Move Forward?

Tue 6/26/18 Tue 11/7/17

8 OTHER PROJECTS

TBD TBD TBD TBD

362 days Mon 2/6/17 Tue 6/26/18 271 daysMon 6/12/17 107 Mon 6/12/17 days 55 days Mon 6/12/17 0 days Thu 8/17/17 0 days Tue 9/26/17 0 days

162

8.1.1.5 Planning Commission

0 days

163

8.1.1.6 DECISION POINT: Move Forward?

0 days

164

8.1.1.7 Council: Resolution Adopting Plan

0 days

Fri 7/7/17 9:17 AM

Com Dev Com Dev

Fri 8/25/17 Thu 8/17/17 Tue 9/26/17

0% 0% 0%

12/4 12/11 12/11

12/11 12/11 1/15

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%

4%

1% 0%

Com Dev 0% Com Dev 0% Council & 0% PC - Com Tue 9/26/17 Tue 9/26/17 Council & 0% PC - Com Mon 10/9/17 Mon 10/9/17 PC - Com 0% Dev Mon 10/9/17 Mon 10/9/17 PC - Com 0% Dev Tue 10/17/17 Tue 10/17/17 Council - Com Dev 0% Page 8 of 12


8/17 9/26 9/26 10/9 10/9 10/17

ID 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188

TaskTask Name Mode

Duration Start


8.1.1.8 DECISION POINTS: Pass? 0 days Tue 10/17/17 Tue 10/17/17 8.1.2 Com Dev Project C: Downtown Area 43 days Thu 6/22/17 Mon 8/21/17 Light Rail Master Plan 8.1.2.1 Littleton Listens Meetings 3 days Thu 6/22/17 Sat 6/24/17 8.1.2.2 Littleton Listens - Open Littleton 21 days Mon 6/26/17 Mon 7/24/17 8.1.2.3 Littleton Listens Summary 4 days Tue 7/25/17 Fri 7/28/17 8.1.2.4 Study Session: Present Littleton 0 days Tue 8/22/17 Tue 8/22/17 Listens Summary 8.1.2.5 Define Scope of Work 47 days Mon 7/31/17 Tue 10/3/17 8.1.2.6 Study Session: Review Scope of Work 0 days Tue 10/10/17 Tue 10/10/17 and Schedule 8.1.2.7 DECISION POINT: Move Forward? 0 days Tue 10/10/17 Tue 10/10/17 8.1.2.8 Conduct Public Process 178 days Wed 10/11/17Fri 6/15/18 8.1.2.9 Study Session: Draft Plan Presentation0 days Tue 6/26/18 Tue 6/26/18 8.1.2.10 DECISION POINT: Move Forward 0 days Tue 6/26/18 Tue 6/26/18 With Plan? 8.1.2.11 GRANT REQUIREMENT - START BY END OF YEAR 8.2 Public Works 0 days Tue 10/24/17 Tue 10/24/17 8.2.1 Study Session: Traffic Discussion 0 days Tue 10/24/17 Tue 10/24/17 8.2.2 Study Session: Draft of ADA Transition Plan0 days Tue 10/24/17 Tue 10/24/17 8.3 Community Development & Public Works 276 daysMon 2/6/17 Fri 2/23/18 8.3.1 Com Dev Project A: ZONING/ LAND USE 251 Mon 2/6/17 Fri 1/19/18 CODE Updates days 8.3.1.1 Subdivision 227 daysMon 2/6/17 Tue 12/19/17 8.3.1.1.1 Update Ch. 9 77 days Mon 2/6/17 Tue 5/23/17 8.3.1.1.2 Continue Review of Code 107 days Mon 7/3/17 Tue 11/28/17 8.3.1.1.3 Create TEDS (Urban Area Street 107 Mon 7/3/17 Tue 11/28/17 Standards) days 8.3.1.1.4 Right of Way Management 107 Mon 7/3/17 Tue 11/28/17 Codification days 8.3.1.1.5 Study Session: Review 0 days Tue 10/10/17 Tue 10/10/17

Fri 7/7/17 9:17 AM


Com Dev Com Dev

0% 1%


Com Dev 100% Com Dev 0% Com Dev 0% Council 0% Com Dev Com Dev 0% Council 0% Com Dev Council - Com Dev 0% Com Dev 0% Council - Com Dev 0% Council 0% Com Dev Com Dev 0% Public Works Public Works Public Works Com Dev

0% 0% 0% 5% 19%

Com Dev 19% Com Dev 100% Com Dev 0% Public 0% Works Public 0% Works Council - Com Dev 0%& Public Works

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8/22 10/10 10/10 6/26 6/26

10/24 10/24 10/24

10/10

ID 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212

TaskTask Name Mode

Duration Start

8.3.1.1.6 DECISION POINT: Move Forward?0 days 8.3.1.1.7 Planning Commission: Review 0 days 8.3.1.1.8 Planning Commission: Move 0 days Forward?

8.3.1.1.9 Council: First Reading 0 days 8.3.1.1.10 DECISION POINT: Pass? 0 days 8.3.1.1.11 Council: Second Reading 0 days 8.3.1.1.12 DECISION POINT: Pass? 0 days 8.3.2 Development Code Priorities (and 183 Engineering) days 8.3.2.1 GROUP 1: Draft Ordinances for 21 days Language Updates 8.3.2.1.1 Study Session: Review Draft 0 days Ordinances 8.3.2.1.1.1 Height - Definition Update - 17 days Ch. 1, Title 10 8.3.2.1.1.2 "adequate public facilities" 17 days 8.3.2.1.1.3 "25% smaller" - Ch. 9, Title 1117 days 8.3.2.1.2 DECISION POINT: Move forward 0 days with language updates? 8.3.2.2 A 80 days 8.3.2.2.1 Subdivision Follow Up 80 days 8.3.2.2.2 Round Up Calculation 80 days 8.3.2.2.3 Sheds 80 days 8.3.2.2.4 Landscaping 80 days 8.3.2.2.5 Development Landscape 80 days Standards 8.3.2.3 B 80 days 8.3.2.3.1 B1/B2 50% Residential Cleanup 80 days 8.3.2.4 C 80 days 8.3.2.4.1 CA Zone District - Height Definition80 days


Fri 7/7/17 9:17 AM

Department(s)% Complete Qtr 1, 2017 Qtr 2, 2017 Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018 Qtr 1, 2019 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

10/10 11/6 11/6

Tue 10/10/17 Tue 10/10/17 Council - Com Dev 0%& Public Works Mon 11/6/17 Mon 11/6/17 PC - Com Dev & 0% Public Works Mon 11/6/17 Mon 11/6/17 PC - Com 0% Dev & Public Tue 12/5/17 Tue 12/5/17 Council - Com Dev 0%& Public Works Tue 12/5/17 Tue 12/5/17 Council - Com Dev 0%& Public Works Tue 12/19/17 Tue 12/19/17 Council - Com Dev 0%& Public Works Tue 12/19/17 Tue 12/19/17 Council - Com Dev 0%& Public Works Wed 6/14/17 Fri 2/23/18 Com Dev 0% Mon 6/26/17 Tue 7/25/17 Tue 7/25/17 Tue 7/25/17

0% Council Com Dev Com Dev

0%

Mon 6/26/17 Tue 7/18/17 Mon 6/26/17 Tue 7/18/17 Tue 7/25/17 Tue 7/25/17

Com Dev Com Dev

0% 0% 0%

Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17

Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17

Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17

Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17

Com Dev & Public 0%Works Com Dev 0% Com Dev 0% Com Dev 0% Com Dev 0% Public 0% Works Com Dev 0% Com Dev 0% Com Dev 0% Com Dev 0%

Mon 6/26/17 Tue 7/18/17

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12/5 12/5 12/19 12/19

7/25

0% 7/25

ID 213 214 215 216 217 218 219 220 221 222

TaskTask Name Mode

Duration Start

8.3.2.4.2 CA - Detached Structures 80 days 8.3.2.5 D 80 days 8.3.2.5.1 Commercial - 360 Degree Architecture 80 days 8.3.2.5.2 Commercial - Trash Enclosures 80 days 8.3.2.6 Code Enforcement 80 days 8.3.2.7 Zoning Use Table 80 days 8.3.2.8 Study Session: Review Part 1 0 days 8.3.2.9 Study Session: Review Part 2 0 days 8.3.2.10 Adoption Process 83 days 8.3.2.11 Define Scope (For balance of zoning 20 days code - link for to outcome of visioning)


Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Wed 6/14/17 Tue 10/10/17 Tue 10/24/17 Wed 11/1/17 Mon 11/6/17

Finish

Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Tue 10/10/17 Tue 10/24/17 Fri 2/23/18 Fri 12/1/17

Fri 7/7/17 9:17 AM

Department(s)% Complete Qtr 1, 2017 Qtr 2, 2017 Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018 Qtr 1, 2019 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Com Dev 0% Com Dev 0% Com Dev 0% Com Dev 0% Com Dev 0% Com Dev 0% Council - Com Dev 0%& Public Works Council - Com Dev 0%& Public Works Council - Com Dev 0%& Public Works Council 0% Com Dev & Public

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10/10 10/24


*Potential paths are lightened

Task

Milestone

Summary

Page 12 of 12

Fri 7/7/17 9:17 AM

Deadline

Decision Point

Tentative Council Calendar This document is a work-product used as a means of communicating and assisting staff and elected officials with schedules and agendas of future meetings. This is only a draft, subject to change, and should not be considered a final document. Not for public distribution. **REZONING (Letter Change) requires a month between 1st and 2nd reading to allow time for newspaper noticing of the public hearing.** July 10-14 - Department Director Budget Meeting July 11, 2017-6:30 p.m. - Study Session (Legistar Monday, July 3) a) Ordinance review for following Regular Meeting: b) Broadband conversation (Ken Price) c) Review of council priority work plan & council's tentative calendar (Mark Relph) I. Review of Council Priority 2: District Meetings II. Review of Council Priority 5: Belleview Corridor July 18, 2017-6:30 p.m. - Regular Meeting (Legistar Monday, July 3; newspaper publishing deadline is June 21) Consent Agenda a) Ordinances on First Reading a) An ordinance on first reading for the Santa Fe Arapahoe General Planned Development Plan at 6505 Santa Fe Drive (Andrea Mimnaugh/Jocelyn Mills) b) An ordinance on first reading for a rezoning at 6507-6509 S Santa Fe Drive (Andrea Mimnaugh) c) Aspen Grove: appointment of new board of directors (Wendy Heffner) General Business a) A resolution for Platte 56 Major Subdivision Plat at 5000 S Prince Street (Jocelyn Mills) b) A resolution to approve the Stone Creek Final Plat at 1501 W Mineral Ave (Carol Kuhn) Ordinances on Second Reading and Public Hearing a) An ordinance on second reading for Stone Creek PD Amendment at 1501 W Mineral Ave. (Carol Kuhn) b) An ordinance on second reading to approve addendum to sewer service agreement with Ken Caryl Water and Sanitation District and approve interpretive memorandum c) An ordinance for Industrial Wastewater Treatment code revisions d) An ordinance approving an amendment to the 2017 budget e) An ordinance on second reading for Industrial Wastewater Pretreatment code revisions July 25, 2017 - 4-6 p.m. –Meet, Greet and Eat - Options High School 6557 South Acoma Street Page 1

July 25, 2017-6:30 p.m. - Study Session (Legistar Tuesday, July 18) a) Ordinance review for following Regular Meeting: i) Draft ordinances for language updates of (Jocelyn Mills): 1) “adequate public facilities”, and 2) “25% smaller” in chapter 9, Title 11 - Admin Plat and Replat, and 3) Update of definition of building height; chapter 1, zoning definitions, Title 10 b) Wastewater Treatment Plant Strategic Plan (John Kuosman - WWTP Director) c) Review of Sanitary Sewer Utility (Keith Reester) d) Discussion of Police department’s FPPA Pension option d) TABOR question for November 7 election and refund methods (Tiffany Hooten) July 28, 2017 - Intent to Coordinate Election with County Clerks - Deadline August 1, 2017 - 6:30 p.m. - Regular Meeting (Legistar Tuesday, July 18; newspaper publishing deadline is July 5) Consent Agenda a) A resolution approving an IGA with Arapahoe, Douglas and Jefferson Counties for the November 7, 2017 election (Wendy Heffner) b) A resolution regarding a TABOR question for November Election (Wendy Heffner/Tiffany Hooten) Ordinances on First Reading a) General Business a) A resolution determining a TABOR refund method (Tiffany Hooten) b) A joint resolution with the cities of Sheridan and Englewood supporting CDOT’s Preliminary Engineering and Linkage (PEL) process for Santa Fe Drive (Hwy 85) (Keith Reester) Ordinances on Second Reading and Public Hearing August 8, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday August 1) (Mark gone this week) a) Ordinance review for following Regular Meeting: i. b) Incentives policies (Denise Stephens) c) Lease agreement for Romancing the Bean (Keith Reester) d) A-frame signs for downtown businesses (Community Development) August 10, 2017 - 8:00a.m.-4:00 p.m. - Tour of Littleton/Englewood Wastewater Treatment Plant and Two Regulated Industries - 2900 South Platte River Drive, Englewood, CO August 15, 2017 - 6:30 p.m. - Regular Meeting (Legistar Tuesday, August 1; newspaper publishing deadline is July 19) Consent Agenda a) Page 2

Ordinances on First Reading a) General Business a) Auditor presentation ACM - Tiffany b) Resolution approving the incentive policies (Denise Stephens) Ordinances on Second Reading and Public Hearing a) An ordinance on second reading for the Santa Fe Arapahoe General Planned Development Plan at 6505 Santa Fe Drive (Andrea Mimnaugh) b) An ordinance on second reading for rezoning at 6507-6509 Santa Fe Drive (Andrea Mimnaugh) August 17, 2017 - 7:30 a.m. - 11:30 a.m. - Joint Council Study Session at L/E WWTP August 18, 2017 - 8:00 a.m. - 10:00 a.m. - Council Retreat Follow-up August 22, 2017 - 4-6 p.m. – Meet, Greet and Eat Southbridge Park, 7751 S. Windermere St. August 22, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday August 15) a) Ordinance review for following Regular Meeting: b) Voice of the Community - Examples from Other Cities c) Review Council Priority 4 - Design Guidelines d) Littleton Listens Summary August 29, 2017 - NO Meeting - 5th Tuesday August 29, 2017 - Deadline for IGA’s with Counties for November Election (Wendy Heffner) September 4, 2017 - Labor Day - City Offices Closed September 5, 2017 Regular Meeting (Legistar Tuesday, August 15; newspaper deadline is August 9) Consent Agenda a) Resolution approving a lease agreement for Romancing the Bean (Keith Reester) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) September 8, 2017 - Deadline to certify the ballot to the counties (Wendy Heffner) September 9, 2017 - Proposed District 4 Meeting

Page 3

Council Budget Workshops - Monday, Tuesday and Wednesday September 11-13, 2017 September 19 , 2017 Regular Meeting (Legistar Tuesday, September 5; newspaper deadline is August 23) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) September 22, 2017 - Pro/con statement due for blue book - TABOR Question September 26, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday September 19; newspaper deadline is September 6) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 4 Meeting c) Voice of the Community: Review RFP d) Joint w/ Planning Commission: Review Draft Mineral Station Master Plan e) Draft of strategic objectives for housing study (Randy Young) September 28, 2017 - Council Breakfast with LPS Board and Executive Team - 7:30 a.m. Littleton Center October 3, 2017 Regular Meeting (Legistar Tuesday, September 19) Consent Agenda a) Ordinances on First Reading a) An ordinance on first reading appropriating the 2018 Budget b) An ordinance on first reading establishing the Mill Levy General Business a) Resolution approving the strategic objections of the housing study (Randy Young) b) Resolution - TABOR Mill Tax Levy Reduction tentative Ordinances on Second Reading and Public Hearing a) October 10, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday October 3) a) Ordinance review for following Regular Meeting: b) Review of Subdivision Zoning/Land Use Code Updates c) Development & Engineering Code Priorities - Part 1 Page 4

d)

Downtown Area Light Rail Master Plan - Scope of Work & Schedule

October 17, 2017 Regular Meeting (Legistar Tuesday, October 3) Consent Agenda a) Ordinances on First Reading a) General Business a) Resolution Adopting Mineral Station Master Plan Ordinances on Second Reading and Public Hearing a) An ordinance on second reading appropriating the 2018 Budget b) An ordinance on second reading establishing the Mill Levy c) An ordinance on first reading - TABOR Mill Tax Levy Reduction tentative October 19, 2017 - Council Breakfast with HPB - 7:30 a.m. Littleton Center October 24, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday October 17) a) Ordinance review for following Regular Meeting: b) Development & Engineering Code Priorities - Part 2 c) Traffic Discussion with Public Works d) Review Draft of ADA Transition Plan November 7, 2017 - Election November 7, 2017 Regular Meeting (Legistar Tuesday, October 17) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) November 9, 2017 - Proposed District 2 Meeting November 14, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday November 7) a) Ordinance review for following Regular Meeting: c) Review Council Priority 6 - Long-Term Capital Funding Strategy November 16, 2017 - Council Breakfast with Planning Commission - 7:30 a.m. Littleton Center November 21, 2017 Regular Meeting (Legistar Tuesday, November 7) (Oath for new council / Judge Feldman) Page 5

Consent Agenda a) Ordinances on First Reading a) General Business a) Council Priority 4 - Belleview Corridor Plan Adoption Ordinances on Second Reading and Public Hearing a) November 28, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday November 21) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 2 Meeting

December 5, 2017 Regular Meeting (Legistar Tuesday, November 21) Consent Agenda a) Ordinances on First Reading a) Subdivision Zoning/Land Use Code Update General Business a) Ordinances on Second Reading and Public Hearing a) December 12, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday December 5) a) Ordinance review for following Regular Meeting: b) Voice of the Community - Review Proposals December 19, 2017 Regular Meeting (Legistar Tuesday, December 5) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) Subdivision Zoning/Land Use Code Update December 26, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday December 19) Canceled? a) Ordinance review for following Regular Meeting: Page 6

2018 January 2, 2018 Regular Meeting (Legistar Tuesday, December 19) - Canceled? Consent Agenda a) Resolution specifying the location where notices of public meetings are to be posted and identifying the newspaper where notices and other information required to be published will be printed Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) January 9, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday January 2) a) Ordinance review for following Regular Meeting: January 16, 2018 Regular Meeting (Legistar Tuesday, January 2) Consent Agenda a) Ordinances on First Reading a) General Business a) Voice of the Community - Award Contract Ordinances on Second Reading and Public Hearing a) Subdivision Zoning/Land Use Code Update January 18, 2018 - Proposed District 3 Meeting January 23, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday January 16) a) Ordinance review for following Regular Meeting: b) Council Priority 6 - Long-term Capital Funding Strategy - Review Public Process and Timeline for Possible Ballot Measure February 6, 2018 Regular Meeting (Legistar Tuesday, January 16) Consent Agenda a) Ordinances on First Reading a) Page 7

General Business a) Ordinances on Second Reading and Public Hearing a) February 13, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday February 6) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 3 Meeting February 20, 2018 Regular Meeting (Legistar Tuesday, February 6) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) February 27, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday February 20) a) Ordinance review for following Regular Meeting: March 6, 2018 Regular Meeting (Legistar Tuesday, February 20) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) March 13, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday March 6) a) Ordinance review for following Regular Meeting: March 14, 2018 - Proposed District 1 Meeting March 20, 2018 Regular Meeting (Legistar Tuesday, March 6) Consent Agenda a) Ordinances on First Reading a) Page 8

General Business a) Ordinances on Second Reading and Public Hearing a) March 27, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday March 20) a) Ordinance review for following Regular Meeting: April 3, 2018 Regular Meeting (Legistar Tuesday, March 20) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) April 10, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday April 3) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 1 Meeting April 17, 2018 Regular Meeting (Legistar Tuesday, April 3) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) April 24, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday April 17) a) Ordinance review for following Regular Meeting: May 1, 2018 Regular Meeting (Legistar Tuesday, April 17) Consent Agenda a) Ordinances on First Reading a) General Business Page 9

2017 Policy Questions Status Update: June 2017

1

TITLE Total Compensation

QUESTION FUNDING Does council support a $1,320,000 increase for General Fund (allocated to all employee compensation under the city's long- departments) term total compensation plan approved by council in 2014?

DEPARTMENT CITY-WIDE

SPEFIC OWNER N/A

STATUS Complete

2

Place-Making Grants

Does council support continuation of the City Council Place-Making Grants?

City Council

N/A

N/A - Not Supported

3

Parks & Rec Facilities

Does Council wish to address several projects Open Space Fund – Account to improve playgrounds and other parks and 19-411-7835 – $525,000 recreation facilities, specifically focusing on the northeast neighborhood?

City Manager

Mike Braaten

In Progress Master plan for Progress Park as been adopted by Council. An IGA for Bowles Grove has been approved. Currently in planning for Elati and Promise.

4

South Platte Park

Does council support funding capital improvements at South Platte Park?

Open Space Fund – Account 19-411-7835 – $24,450

City Manager

Mike Braaten

In Progress South Suburban is working on this and will complete by the end of the year.

5

Pedestrian Crossings

Does council support the installation of pedestrian-activated flashing beacons at Lee Gulch/Mineral Avenue and Little's Creek at Prince?

Conservation Trust Fund – Account 14-400-7860 – $40,000

City Manager

Aaron Heumann In Progress There are two phases to this. A contractor has been hired for the first phase, ramps, and expected to complete by the end of July. The second phase is flashers, which have not been ordered, is expected to be completed this fall.

6

Highline Canal Access

Does council support the acquisition of property to create permanent access to the Highline Canal?

Open Space Fund – Account 19-411-7810 – $350,000

City Manager

Mark Relph

Dismissed

7

Contract AV Engineer

Does council support hiring a contract Audio Visual Systems Engineer for working with the Information Services Department?

General Fund – Account 01160-7430 – $60,000

Information Services

N/A

N/A - Not Supported

8

Laserfiche Upgrade

Does council support upgrading the city’s electronic document management system?

Capital Projects Fund – Account 34-160-7840 – $80,790

Information Services

Wendy Heffner

In Progress The Laserfiche upgrade is in progress and nearly complete as of 6/2/2017.

9

Hire PT Records Clerk

Does council support hiring a part-time records General Fund – Account 01clerk? 172-6199 – $33,380

City Clerk/ City Attorney

Wendy Heffner

Not Started

#

General Fund – Account 01100-7461 - $25,000

NOTES

The City already owns permanent access between prince and the highline canal. Therefore we will not purchase any property and develop the owned property when necessary in the future.

Part-time records clerk will be hired by the end of the year.

10

Phase-in Hiring of 7 Police Officers

Does council support the phase-in hiring of seven police officers, with four hired in 2017 and another three evaluated for 2018?

General Fund – Account 01Police 203-6199 - $329,150 General Fund – Account 01-201-7446 $24,000 General Fund – Account 01-201-7450 $24,000

Doug Stephens

In Progress From Doug Stephens 6/6/2017: We have 4 recruits graduating (actually hired Dec. 2016) on Thursday. If all 4 make it through field training (estimated completion in October) we will have added 1 of the 4 additional budgeted positions to our staffing. The other 3 make up for attrition. We are hiring 5 officers to put into the academy July 10th (they will graduate the academy in December). We are authorized to hire +3 for the training pipeline so, if everyone makes it through, we'll have the authorized 4 from the 2017 budget +2 pipeline. Those personnel will not be able to work as solo officers until approx. March of 2018 due to field training. I plan to ask for the remaining 3 expansion officers in 2018.

11

Hire FT Emergency Manager

Does council support hiring a full-time Emergency Manager ($55,780)?

General Fund – Account 01230-6010 - $106,780 General Fund – Account 01230-6020 – ($15,000) General Fund – Account 01220-6199 – ($36,000)

Fire

12

Hire 1.5 FTEs for Fire Communications Center

Does council support hiring 1.5 additional FTE to allow better coverage in the Communications Center (LFRCC)?

SMCC Fund – Account 44-223- Fire 6199 - $113,150, funding split by the city and fire partners, city additional amount in 2017 is $35,470

Chris Armstrong Complete

Chris Armstrong Held

Pending decision on South Metro IGA.

13

Fire Capitol Projects

Does council support funding $2,491,650 of fire Capital Projects Fund – Fire capital projects? Account 34-220-7850$726,150 Capital Projects Fund – Account 34-220-7850 – $90,000 Capital Projects Fund – Account 34-220-7850 – $1,400,000 Capital Projects Fund – Account 34-220-595X (revenue) – $1,400,000 Capital Projects Fund – Account 34-220-7910 – $188,240 Capital Projects Fund – Account 34-220-7890 – $37,000 EMT Fund – Account 43-2257860 – $68,500 SMCC Fund – Account 44-2237842 – $85,000 SMCC Fund – Account 44-223-5330 (revenue) – $85,000 SMCC Fund – Account 44-2237860 – $85,000

14

Facilities Administrative Does council support increasing the existing Coordinator Facilities Administrative Coordinator position from 0.75 FTE to 1.0 FTE?

Capital Projects Fund – Account 34-302-7893 $200,000 Capital Projects Fund – Account 34-302-7891 $125,000 Capital Projects Fund – Account 34-303-7890 $50,000 Capital Projects Fund – Account 34-177-7430 $50,000

Public Works

Chris Armstrong In Progress From Chris Armstrong 6/5/2017: 34-220-7841 ($33,000) - New MDT computers - in process with IS 34-220-7841 ($24,500) - New RMS computers - in process with IS 34-220-7850 ($726,150)- New Engine 14 - PO cut and truck ordered 1/17 - delivery expected late in the year - equipment orders in process 34-220-7850 - ($1,400,000) - New Tower 18 - PO cut and truck ordered 1/17 - delivery expected late August - equipment orders in process Highlands Ranch ($726,150) - New Engine 17 - PO cut and truck ordered 1/17 - delivery expected late in the year equipment orders in process Highlands Ranch ($312,000) - New Medic 18 - PO cut and truck ordered 1/17 - delivery expected late in the year - equipment orders in process 34-220-7850 ($45,000) - New Training Truck - Completed and on the road 34-220-7850 ($45,000) - New Chef's Truck - On the road, waiting for light/siren install 34-220-7860 ($16,400) - New Thermal Imaging Camera Purchased and on all Medic units - completed 34-220-7890 ($37,000) - SCBA replacements - Purchased and received - in service 34-220-7890 ($14,360) - EMS - Purchase of Lucas - completed and in service 34-220-7910 ($94,680) - Radio Lease Payment - Complete 34-220-7910 (34-220-7910) - Platform Lease - Complete

N/A

N/A Withdrawn

15

Public Works Capital Projects

Does council support these capital projects in the amount of $425,000?

Capital Projects Fund – Account 34-302-7893 $200,000 Capital Projects Fund – Account 34-302-7891 $125,000 Capital Projects Fund – Account 34-303-7890 $50,000 Capital Projects Fund – Account 34-177-7430 $50,000

Public Works

a) Mark Relph ($400,000 Street Rehab) b)Aaron Heumann ($100,00 Traffic Signals)

a) In Progress

a) Bid for summer work

b) In Progress

b) RRFB list of which crossings to add to has been started. No traffic signals rehabbed yet due to the Church and Prince rehab project change. Will now need to determine which signal is priority.

General Fund – Account 01Public Works 600-8545 (transfer) - $75,000 Geneva Village Fund – Account 45-660-5901 (transfer) $75,000 Geneva Village Fund – Account 45-660-7580 - $75,000

Mark Relph

Complete

In Progress Update scheduled for 7/25/2017 Study Session

16

Geneva Village Gas Line Does council support funding the replacement of gas lines at Geneva Village?

17

Sewer Utility Asset Management Strategy

Does Council support the pursuit of an asset Sewer Fund – Account 41-311- Public Works management strategy within the Sewer Utility? 7430 - $305,000

Mark Relph

18

City-wide Design Manuals & Land Use/Zoning Code Updates

Does council support establishing city-wide transportation engineering and design manuals, and a comprehensive review and update to the city’s land use development and zoning codes?

19

General Fund – Account 01320-7430 - $40,000 General Fund – Account 01301-7430 - $100,000

Public Works/ Community Development

a) Jocelyn Mills In Progress Subdivision exemption, Title 11, has begun with the plan to b) Keith Reester finish the remainder and transportation engineering and design standards (TEDS) by the end of the year.

Sante Fe and Belleview Does council support updating the a) Santa Fe Corridor Plans Corridor Plan and creating an area plan for b) Belleview Avenue between Santa Fe and Lowell?

General Fund – Account 01320-7430- $150,000

Community Development

Jocelyn Mills

20

Transfer of Excess Revenues from General Fund to Capital Projects Fund

Does council support transferring excess revenues from the General Fund to the Capital Projects Fund to maintain the General Fund ending fund balance at 17% of anticipated operating expenditures?

General Fund – Account 01600-8534 - $925,000

21

Non-Profit Funding

Does council support continuation of funding to General Fund – Account 01non-profits and, if so, at what level? 130-7461 Proj 1150 - $85,000 - $88,000 supported General Fund – Account 01100-7461 Proj 1316 - $6,500

a) Not Started

a) Recommend holding to avoid duplicate work. CDOT has a PEL for the Sante Fe Corridor.

b) In Progress

b) Scheduled for review at the 7/11/2017 Study Session.

City-Wide

Tiffany Hooten

Complete

City-Wide

Kelli Nardi (Mike Braaten)

Complete

Applications for 2018 funding are due 6/30/2017.

Council Priorities Work Plan 7/11/2017 Littleton City Manager’s Office

Introduction This presentation will include review of and staff recommendations on each of the seven Council Priorities set at the 4/28/2017 retreat. Note: The documents provided are drafts and changeable in nature. They are intended for internal use and provided to aid in understanding of the processes and potential conflicts for each priority.

2017 Policy Questions # 1 3 4 5 6 8 9 10 11 12 13 15 16 17 18

TITLE Total Compensation Parks & Rec Facilities South Platte Park Pedestrian Crossings Highline Canal Access Laserfiche Upgrade Hire PT Records Clerk Phase-in Hiring of 7 Police Officers Hire FT Emergency Manager Hire 1.5 FTEs for Fire Communications Center Fire Capitol Projects Public Works Capital Projects Geneva Village Gas Line Sewer Utility Asset Management Strategy City-wide Design Manuals & Land Use/Zoning Code Updates

DEPARTMENT City-Wide City Manager City Manager City Manager City Manager Information Services City Clerk/ City Attorney Police Fire Fire Fire Public Works Public Works Public Works Public Works/ Community Development

STATUS Complete In Progress In Progress In Progress Dismissed In Progress Not Started In Progress Complete Held In Progress In Progress Complete In Progress In Progress

19 20

Sante Fe and Belleview Corridor Plans Transfer of Excess Revenues from General Fund to Capital Projects Fund

Community Development City-Wide

In Progress Complete

21

Non-Profit Funding

City-Wide

Complete

Priority 1: TABOR Estimated $1.9 million over 2016 TABOR cap - May be refunded - May ask to spend on capital projects (ballot question) DECISION POINTS: Options to be presented at 7/25 Study Session. Resolutions for a ballot question and refund method on 8/1.

CONSIDERATIONS: Staff time and cost depending on refund method.

Priority 2: District Meetings Propose district meetings held bi-monthly from September to May at the Littleton Center in the evenings and with refreshments. DECISION POINTS: To be presented at 7/11 Study Session. CONSIDERATIONS: Littleton Listens, Coffee with Council, Open

Littleton, and Meet, Greet, and Eat are all outreach initiatives already using staff time and City resources.

Priority 3: Fire Service Options Council action to keep LFR Dispatch with the City of Littleton 6/27/2017. Continue to evaluate options with the fire partners and potentially with South Metro Fire Rescue.

Priority 4: Design Guidelines Address design guidelines for future development and redevelopment to ensure the community’s character is maintained and enhanced over time. DECISION POINTS: Scheduled for the 8/22/2017 Study Session. CONSIDERATIONS: Staff time and cost depending on projects.

Priority 5: Belleview Corridor Study Establish a corridor plan for Belleview Avenue, between Lowell and Santa Fe. DECISION POINTS: The Planning Commission discussed a scope for the plan on 5/22/2017 and this priority will be brought to the 7/11/2017 Study Session.

CONSIDERATIONS: Staff time and cost depending on projects.

Priority 6: Infrastructure Develop a long term financial strategy to support the needs of public infrastructure. DECISION POINTS: A draft 5-year Capital Projects Plan and list of revenue options will be presented 9/11/2017 .

CONSIDERATIONS: The TABOR decisions may influence some options for a long-term financial strategy.

Priority 7: Voice of the Community The Voice of the Community will be a phased approach to define the values of the community and create policy direction for updating the City’s comprehensive plan and codes. DECISION POINTS: To be discussed during 2018 budget work sessions. Examples will be presented at 8/22/2017 Study Session.

CONSIDERATIONS: Requires a long-term dedicated commitment to the process.

Other Significant Projects • Zoning/Subdivision/Land Use Code Updates & Creation of Transportation Engineering Design Standards (TEDS) (CD & PW) • Mineral Station Master Plan (CD) • Downtown Area Light Rail Master Plan (CD) • Traffic (PW) • ADA Transition Plan (PW)