Club Warriors 2018-19 Family Participation Program

Club Warriors 2018-19 Family Participation Program Club Warriors is a volunteer based, non-profit organization. We are a club that relies on the involvement of our member families in all facets of the club’s activities. From the Board that governs all club activities, to the dedicated parents volunteering at Club events and as Officials at swim meets. Committed member volunteers are an integral part of our culture and the foundation of our success. The Family Participation Program (FPP) is a comprehensive volunteer program similar to programs run by most other swim clubs in the province. It is designed to encourage parents to take an active role in volunteering with CW. The FPP includes a point system for the Officiating and Key Volunteer component of the program and an honour system for all the general volunteer hours required to run the club. The program is intended to ensure CW has an adequate number of volunteers for various activities throughout the season and more importantly to meet Swim Ontario’s requirements for the number of certified officials necessary for CW to run sanctioned meets. Running sanctioned meets elevates the Club’s profile, and potentially allows us to offset swimmer training fees, so the time invested in becoming an official does have benefits. ​Almost all meets that we attend hosted by other clubs also require both junior and senior level officials from other participating clubs to be able to run​. We all need to do our part to keep this sport alive for our swimmers. Family Participation Requirements for the 2018-19 Season

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Each Family with a competitive swimmer(s) registered will be expected to participate in volunteer activities. The requirements are on a “per” family basis, regardless of the number of swimmers registered with CW.

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Each member family with competitive swimmers are expected to meet their Minimum Points requirement and Minimum General Volunteer hours. Intro & Advanced 1 families are exempt, but we suggest volunteering at In-house meets if your swimmer(s) are participating.

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CW will collect a deposit in the form of a $200 post-dated cheque (dated June 30, 2019)​ from all competitive swim families at the start of the season. Failure to meet the Minimum Points requirements as specified during the season results in the forfeiture of this deposit and the cheques will be cashed.

Minimum Point Requirements The following is a breakdown of the Minimum Point requirements by group and experience level: Group

Minimum Points

Suggested Official Certification

Elite, Jr. Elite, Junior, Age Group 2, 3 & 4

5 Points

One individual - progressing to Level 2 or Level 3 certification

Age Group 1, Novice 1 & 2, Intermediate

3 Points

One individual - progressing to Level 1 Timekeeper certified

Intro

N/A

N/A

​Point Opportunities The following is a summary of opportunities for points and their values: Category

Description

Points Value

Clinics

Take any Swim Ontario officiating course

Meets

Volunteering for an Officials position at any meet (including in-house meets)

AGM

Attend CW's Annual General Meeting

1 per family in attendance

Various: Bookkeeper, Chaperones, Group Parents, Club Newsletter, etc

2-5 depending on position

Key Volunteers

1 1 per session worked

Club Warriors 2018-19 Family Participation Program •

In addition to the sanctioned meets that CW swimmers compete at, the University of Waterloo Varsity swim team usually runs two sanctioned meets per season. The varsity meets typically only run 2.5 hours long and are chronically short of officials. These UW meets provide an easy way to attain your required official’s experience. This year, one point will also be awarded for each session volunteered at CW’s in-house meets

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Key Volunteer Positions – A complete list of these positions and their Point Value will be presented at the CW Parents’ Night meeting and will be posted to the Club Website. Key volunteers who strike committees (i.e. Seasonal party organizer) may nominate to award one extra FPP point to committee member volunteers who have put in a significant number of hours towards and event or initiative (i.e. 6 hours or more commitment). Award of these points will be at the discretion of the FPP Administrator.

Minimum General Volunteer Hour Requirements The following is a breakdown of the Minimum General Volunteer hours by group and experience level: Group Elite, Jr. Elite, Junior, Age Group 2,3 & 4 Age Group 1, Novice 1 & 2, Intermediate Intro

Minimum Volunteer Hours 10 hours 5 hours Volunteer at In-house meets

Examples of opportunities to fulfill General Volunteer hours are: handing out parking passes, assisting at swimmer assessment nights, and officiating at in-house meets. ​Note that volunteer hours are not tracked – we expect families to use the above guideline as a recommendation and put in volunteer hours as required to help keep our Club a special place and extended-family for your swimmers. Example on How to Achieve Required Points • A Novice group swim family needs to attain 3 points. One parent could attend a Level 1 Time Keeper course, volunteer to Time at a single meet and attend the CW AGM. Spread out over the entire season this is a very easy and attainable goal. • An Age Group 3 swim family needs to attain 5 points. One parent could take a Level 2 officiating course, volunteer at two sanctioned meet sessions during a multi-day meet, work one session in a senior position at an in-house meet, and attend the CW AGM. Again spread out over the entire season this is a very easy and attainable goal. The Family Participation Deposit • ​CW will collect a deposit in the form of a $200 post-dated cheque (dated June 30, 2019)​ from all competitive swim families at the start of the season. Failure to meet the Minimum Points requirements as specified during the season results in the forfeiture of this deposit and the cheques will be cashed. • The Family Participation Deposit is not subject to pro-rating: in the event the Minimum Point requirement is not met, the entire deposit will be forfeited. FPP Points are not transferrable between families and excess points cannot be carried over to future seasons. We appreciate your support in helping build a strong and vibrant community at CW. Additional information on the Family Participation Program will be made available on the CW website and Parent’s Meeting in September. More information on Swim Ontario’s Official’s Development Plan can be found at: ​http://www.swimontario.com/page.php?id=2986 If you have any questions, then please send us an email to ​[email protected]​.