club warriors clubhandbook - Club Warriors Swim Club

Scratch Policy. 14-15 .... Volunteers ... strive to create a balanced and well-structured program. I am proud of the ... the past season. Website – The club website,.
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CLUB HANDBOOK CLUB WARRIORS 5-420 Erb Street West, Suite #316 Waterloo, ON N2L 6K6

Club Warriors is a year year-round competitive swim club, providing children and youth with swimming programs ranging from learning learning--the the--strokes to highest highest--level competition. The Club Warriors team is dedicated to developing competitive swimming excellence while maintaining a focus on character and community.

Training, competing; make friends, learn life life--long skills and have fun through the great sport of competitive swimming!

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WELCOME MESSAGE FROM THE HEAD COACH following the Long Term Athlete Development principles, we strive to create a balanced and well-structured program. I am proud of the excellent coaching team assembled at CW, and with the fantastic spirit of the swimmers and the support of the parents and Board of Directors, I feel we are well positioned ( in my eyes,) to be one of the leading programs across the province. A warm welcome back to all of our returning swimmers and staff and a special welcome to our new members! Last year was a fantastic year, with many encouraging performances throughout all levels of the program. Personal bests and winning performances by our swimmers were achieved at Regional, Provincial and National levels. As we go forward with our program, CW is developing into a strong player on the local, provincial, national and world stages. Once again, we are in the strongest division within Ontario and, as such, will need to persist in practicing hard to continue to lift our game, at each level. The CW program prides itself on building exceptional people, (who are also) exceptional citizens and great representatives of both family and community. At CW, swimmers learn excellent values, life skills and discipline. By

INDEX 2 ............. Message from the Head Coach 3 ............. Our Program & Communications 4 ............. Board of Directors 5 ............. Club Philosophy & Mission Statement 6-7 ......... Coaching Staff 8 ............. For the Parents 9 ............. Swim Canada Reports 10-11 .... Our Year in Images 12........... Meet Schedule 13........... Scratch Policy 14-15 .... Volunteers

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The 2013-14 season is the second year of the Olympic Quadrennial, so we will focus on the following events this season: The Western Region Short Course Champs, The Ontario Short Course Festival, The Eastern National Championships, The Ontario Provincial Championships, the Canadian Commonwealth and Pan Pacific Trials, the Pan Pacific Junior Trials, the Western Region 12 & Under Long Course Championships, The Ontario Long Course Festival, as well the Senior National and Age National Championships. While the senior swimmers and National/International competitions are the highest profile events for our program, the Club remains intently focused on growing the 12 & Under competitive program. We now have close to 100 competitive 12 & Under swimmers and we are looking to build our future stars from this program. Led by Head Age Group Coach, and former Olympian, Rob Taylor, and supported by our great coaching staff of Allison Meklensek, Julia Hewitt, Alex Johnson, Sam Johnson, Lexi Meklensek and Jonah Read, CW is well positioned to make its mark on the stage of world swimming. The CW performance system will bring development of the next generation of CW excellence to the forefront as we continue to build toward RIO 2016 and Tokyo 2020. --This is an exciting time for CW! All of our swimmers will experience the wonderful lessons to be learned from being challenged and trained under the tutelage of our dedicated staff, and will share in the excitement of our cutting-edge approach and style. I am truly looking forward to an exciting year. Get on the CW Train and enjoy the ride! Swim Clean to Swim Fast! Coach Chuck Meklensek, Head Coach - Club Warriors

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OUR PROGRAMS Club Warriors takes great pride in the planning it takes to build a champion. It is our view that champions are created at every level. Learning how to be the best you can be is a daily task undertaken by our swimmers with the guidance of our trained staff. Below are the groups and levels of our swimmers. Elite

13 & Overs

7-9 Sessions per week

Max: 18 Swimmers

Advanced

13 Years & Over

6-7 Sessions per week

Max: 14 Swimmers

11-12

11-12 as of Dec 31, 13

5-6 Sessions per Week

Max: 20 Swimmers

10-11

10-11 as of Dec 31, 13

4-5 Sessions per Week

Max: 20 Swimmers

9-10

9-10 as of Dec 31, 13

3-4 Sessions per Week

Max: 20 Swimmers

8-9

8-9 as of Dec 31, 13

3 Sessions per Week

Max: 20 Swimmers

7-8 Tue-Sun

7-8 as of Dec 31, 13

2 Sessions per Week

Max: 14 Swimmers

7-8 Thu-Sun

7-8 as of Dec 31, 13

2 Sessions per Week

Max: 14 Swimmers

Intro

Under 10 as of Dec 31, 13

1 Session per Week

Max: 5 Swimmers/Coach

COMMUNICATIONS Good communication is essential and we will endeavour at all times to keep parents and athletes informed about all news and events that impact the team. Below are our primary means of communicating with you. Email – Email is the primary form of communication for CW. Any new club information is sent out via email. Please check your email regularly to stay informed. Meetings - Group or general meetings will also be scheduled throughout the year. Board of Director meetings happen on the second Thursday of every month. The CW Annual General Meeting will be held in December; prior to the club Christmas party. This is where elections are held for executive positions and reports are given on the past season. Website – The club website, www.clubwarriors.ca, provides access to news club warriors club handbook

and events for the club, a personalized record of your member account and meet entry fees as well as the meet schedule and other pertinent information. Bulletin Board - CW keeps an up-to-date bulletin board in the pool gallery where you can find information about events and print versions of club updates. Coaches - An open line of communication between the coaches, parents and athletes is crucial to the success of a team. The best way to speak with the coaches is to meet them after practice. They usually make themselves available to answer questions for a short time after practice. Sending an email to the coach is also a good way to communicate with them. Twitter/Facebook – CW’s Twitter handle is @CWSWIMMING and our Facebook account is ClubWarriors. Please make sure to follow and like.

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OUR BOARD OF DIRECTORS Among Club Warrior Swimmers @ University of Waterloo's stated objectives is its commitment to a governance structure that is equitable, accountable and transparent. To realize this will require more than just the effort of the Club Warriors' BOD; it will require an equal commitment and effort from the entire Club Warriors' membership. All are asked to participate in whatever capacity they can. The operating Board of the Club Warriors is composed of 6 Directors. All Directors shall act honestly, in good faith, and in the best interests of the Club at all times and place this duty before personal interest. Officers, roles and Committees are summarized here.

Jason Read, President

As President, Jason has overall responsibility for the Club’s operation, conduct, finances, agreements, Committees, media contact, and is the main delegator, mediator and evaluator of the club’s staff and activities. The President can call working group meetings as needed for Club operations. The President will usually speak on behalf of the Club at public events and will set the agenda and chair Board of Directors’ meetings and Membership meetings. To contact Jason, please email [email protected]

Vickie Gohl, Secretary

Vicki has been active in Club Warriors since inception, and has three children swimming for CW. Although not a competitive swimmer in her youth, she discovered the joy of Masters Swimming twenty years ago and still enjoys its benefits. Keeping youth active and fit is a passion. She sees swimming as a lifelong sport. To contact Vickie, please email [email protected]

Matt Betik , Treasurer

As Treasurer, Matt is in charge of overseeing the financial processes for the Club, including the accounting system, monthly financial reports, collection of overdue accounts, adherence to compensation regulations, the filing of taxes as applicable, and ensuring that other Committees have clear policies for their financial activities, including coaching and pool rental costs. To contact Matt, please email [email protected]

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HANDBOOK DIRECTORS DIRECTORS--AT AT--LARGE

Jeff Slater, Director Director--at at--Large

Special responsibilities for liaison with Swimming Organizations and Head Coach To contact Jeff, please email [email protected]

Jim Chapman, Director Director--at at--Large Special responsibilities as Club Officials Chair, as well as responsible for development and maintenance of the website content To contact Jim, please email [email protected]

Justin Fabian, Director Director--at at--Large Justin is responsible for communications with club members regarding events, swim schedules and any key changes to club affairs. To contact Justin, please email [email protected]

CLUB PHILOSOPHY & MISSION STATEMENT Philosophy: The purpose of the Club Warriors is to operate as a year-round competitive swimming program on the campus of the University of Waterloo and elsewhere, which will enable the youth of the Region of Waterloo to progress from its learn-to-swim programs to its competitive swimming programs permitting eligible swimmers to compete at local, regional, provincial, national and inter-national levels. Club Warriors will also engage in activities which are related to the furtherance of its principal purpose.

Objectives:  To provide opportunities for all youth eligible for membership to engage in the lifetime sport of swimming from learn-to-swim programs through to preparation for national/ international competition irrespective of race, ethnicity, place of origin, family circumstance, religion, ability, sex, gender expression or sexual orientation.  To provide opportunities for educational development, positive social interaction and civic engagement. Mission Statement: Club Warriors is dedicated to  To provide said opportunities through a govdeveloping competitive swimming excellence in ernance structure that is premised upon equity, its athletes, while maintaining a focus on character accountability, and transparency. and community. club warriors club handbook

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THE COACHING STAFF Nothing has a greater influence on the quality of children's organized sports experience than the excellence of the coaching. Club Warriors' coaching staff is comprised of professionally trained, experienced and dedicated staff members. As member coaches in the Canadian Swimming Coaches Association, they have access to the most comprehensive training and certification program for youth coaches of any sport in Canada. Club Warriors' coaching staff provides the assurance that the time your children spend in swimming will be quality time. Chuck Meklensek - Head Coach and Elite Group Coach

With 23 years of coaching behind him, Chuck is a level 3 NCCP coach and has been coaching professionally since retiring from swimming in 1988. Chuck coached two swimmers to the podium in the 1998 Commonwealth Games. He has coached swimmers to nine different National Age Group Relay Records, to the top 10 in TAG over 300 times, led Etobicoke to 8 straight Provincial Age Group Championships and to six 1st place finishes in the National Age Group Team Rankings. Chuck led Club Warriors to the Ontario Small Team High Point Award at the 2011 Long Course Provincial Championships and Ontario Div II Championships in 2012.

Rob Taylor Head Age Group Coach 11-12 Group / 8-9 Group

Allison Meklensek 11-12 Group Coach

Allison has been part of the competitive swimming world for more than 20 years, starting as a swimmer and then a coach. Her career began in Waterloo as both a club and university swimmer and coach. She began coaching Regional and Provincial age group swimmers in Etobicoke and helped develop swimmers and coaches in Oakville, heading up their Novice programs. She continues to work with and motivate children daily as a teacher and at her second home, the pool!

Rob began swimming at the age of 7 when he joined the Esso precompetitive programme. After competing for over 20 years in swimming, and representing Canada at the 1998 Commonwealth, 2000 Sydney Olympic Games, and the 2007 Bejing Olympic Trials, Rob learned a lot throughout his journey and he is thrilled to be joining the Club Warriors Team and cannot wait to start teaching the skills he perfected as an athlete to the swimmers in the club.

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CLUB Sam Johnson Intro 1 Lead Coach Advanced Group Coach

Sam is currently a member of the Waterloo varsity swim team, starting his 5th year on the team. Sam is qualified with the Life Saving Society as a lifeguard, swim instructor, has worked as a lifeguard for Superior Pool and as a swim instructor and lifeguard for the City of Toronto and at the University of Waterloo. Sam is a full time student at the University of Waterloo in his fourth year majoring in Earth Sciences. Sam is an integral part of our staff and is seeking his Skills coach for the fall.

HANDBOOK Julia Hewitt 10-11 Group Coach

Alex Johnson 9-10 Group Coach

Julia started swimming competitively when she was 8 years old with the Region of Waterloo Swim Club. She holds the Provincial Championship record for the 800 Freestyle for 11 year olds. While in high school at the Waterloo Collegiate Institute, Julia qualified for OFSAA twice and won two medals with her relay team She is in her 3rd year coaching with Club Warriors. Julia looks forward to be coaching another year and is excited to share her enthusiasm towards the sport with her group of young swimmers.

Alex has recently graduated from the University of Waterloo with a Bachelor's of Math in Honours Statistics. Alex began his swimming career as a ten year old with East York Swim Club. Alex has coached with Club Warriors since it's formation. He has gained experience coaching the Junior A, Junior B, Junior C, Intro 2 and Intro. Alex is a certified NCCP Fundamentals coach and looks to continue educating himself through the National Coaching Certification Program.

Jonah Read 7-8 Group Coach

Lexi Meklensek 7-8 Group Coach

Lexi is currently swimming with Club Warriors in the Elite Group. In 2012, she was provincial champion in the 200 backstroke, and is striving to compete at the Olympic trials in 2016. Lexi attends Bluevale Collegiate Institute and is in grade 11. She has been in the Choose to Lead program for the past three years. She has been coaching with Club Warriors in the Intro 1 group for the past two seasons and is excited to be coaching the 7-8 group for the 2012-2013 season.

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Jonah has been a Club Warrior swimmer since 2008. He has represented CW at Provincials, Age Group Nationals and The Ontario Summer Games’ meets. His favourite moment with CW was Division 2 Club Championships 2012, where the team dominated and won the entire event and advanced to Division 1. Last year, Jonah was coaching Intro 1, and this year he is looking forward to 7-8 Group Coach where he can share his passion in a competitive group environment.

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FOR THE PARENTS Positive Parents This is a list of ideas that will help all swimmers reach their true potential. We need everyone to stand behind the club, so each and every swimmer can be proud of what they accomplish and actually have the opportunity to be coached to their fullest potential. Positive parents are:  Parents who are never overly disappointed when their child has a poor performance  Parents who do not feel the need to psyche-up their child before competition  Parents who feel their child can enjoy the sport even when they don’t win  Parents that don’t interfere with the coaching process during competition or practice  Parents that do not dislike their child’s opponents  Parents who put the goals of their child before their own  Parents that do not provide material rewards for success  Parents that do not try to accelerate the training process

FOR THE SWIMMERS The coach-swimmer relationship is built on trust. For everyone to gain the most from our program, swimmers must be familiar with these expectations. Please take a moment to go over them with your swimmer. Respect themselves, families, fellow swimmers, coaches, officials and surroundings. Give their best, honest and true effort at all times. Be on deck ready to begin the workout 15 minutes before the scheduled time Set personal goals and try to attend all practices Swimmers are expected to wear team gear at all swim meets and team functions.  If the swimmer is leaving the practice early, please inform the Coach at the beginning of practice and not in the middle, so the Coach can prepare.  If swimmers must come late or leave early, we ask that they leave with the least amount of disruption to their teammates and coach as possible.  To make friends and have fun and be a good sport     

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SWIMMING REPORTS BY SWIMMING CANADA There are some very cool reports you have full access to on the Swimming Canada Website at no cost. Here is the list and how to get to them:

Meet Reports

Power Rankings

Go to: www.swimming.ca From the Menu: Events > Meet Lists and Results You can access the full results for the meets we attend. Unfortunately, our in-house meets do not get published. Everything is separated by age group. Simply use the filters to go to our meets. You can add the meet into your 'Favourite" list for easier access.

Go to: www.swimming.ca From the Menu: Records & Statistics > TAS Power Rankings This report shows you national and provincial rankings by age and gender. See if you are in the TOP 50 in Canada or Ontario. Look 5 places ahead and make it a goal to get there > Keep moving Forward!

My Swimming Go to: www.swimming.ca Click on the “loging/signup” button on the right side of the home page under the menu. Sign up and add your kids to your list. This gives you access to all their swims, placings, race splits, best times etc. This is a great tool! Red times mean best times.

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OUR YEAR

IN IMAGES

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MEET SCHEDULE 2013-2014

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COMPETITION STANDARDS New 2012-2016 Time Standards There are various meets throughout the season in which swimmers must meet qualifying times. Swimming Canada puts out National Standards for Age Group Nationals and Senior Nationals, Swim Ontario publishes standards for the Provincial Championship meets and the Western Region publishes standards for the Regional Championships. Clubs that host meets sometimes place qualifying and dequalifying standards for their meet. A dequalifying standard is a time for an event that if you are faster than, you cannot swim that race. These meets allow for developing swimmers to race for victory also. The latest Time Standards can be found on the CW website members section under Club Info.

MEET ENTRY & SCRATCH POLICY All competitive swimmers are automatically entered into all eligible swim meets by the registration deadline set by the host club.

After that deadline, if a swimmer has not been scratched, the family will be responsible for any meet entry fees associated with that swim meet.

A meet schedule has been posted on the team web-site which includes our tentative meet commitments. This schedule will be regularly updated and can be found under 'Meet Info' once you have logged in.

It is not mandatory for swimmers to attend all meets, but swimmers are strongly encouraged to participate in every competitive opportunity presented to them. The club recognizes that emergencies and last minute illnesses happen and these situations will be dealt with on a case by case basis.

All meets have a scratch deadline which is two weeks prior to the meet start. Parents must notify the club no later than the deadline if your swimmer cannot attend a meet.

[email protected] An email address has been created for parents/guardians to notify the club, by the scratch deadline date, if their child is unable to attend a swim meet.

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VOLUNTEERS Volunteer activities are an integral part of providing a successful season and are the only way the club can progressively operate. Most swim clubs have some form of points system to equally share the volunteer load. At CW we have chosen for now to keep the volunteer process organic and look to all families to help out where they can. The success of the club depends on it! There are many volunteer positions that will need to be filled from officiating at in-house club meets to helping organize the club Xmas party. Below are some of the key positions to be filled.

Volunteer Position – Fundraising Co-ordinator work with the Board of Directors • identify fundraising opportunities and develop implementation plans (the fundraising coordinator isn’t responsible for doing the fundraising, but rather identifying and organizing the activities) • recruit additional volunteers to help and share the workload • work with individual board members depending on the nature of the activity (i.e., communications, cash collection and receipting, etc.) • liaise with 3rd parties as necessary • ensure all paper work is properly completed and submitted • draft communications to the Club membership • attend Board Meetings if necessary to report on activities

Volunteer Position – Swim-a-thon Co-ordinator The Swim-a-thon co-ordinator will be responsible for running the annual Swim-a-thon event (normally held in April). It is expected this will require approximately 20 – 25 hours over the course of the season. The Swim-a-thon co-ordinator will work with the Board of Directors • recruit additional volunteers to help and share workload • work with individual board members depending on the nature of the activity (i.e., communications, cash collection and receipting, etc.) • organize the post event social (may be a combined with the Social a Events Planner) • ensure all paper work is properly completed and submitted • draft communications to the Club membership • attend Board Meetings if necessary to report on activities club warriors club handbook

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OFFICIALS TRAINING

It is most important that the Club develops a roster of qualified volunteers, and it would be helpful if each swimmer had at least one parent trained and registered to level I . A level 1 candidate is trained to be a Timer, Marshal and Safety Marshal. The Ontario Swimming Officials Association has constructed a website, in order to aid this process. The steps to follow are: a) Go to www.osoa.ca b) Click on education and then on [LOGIN]. c) Follow the instructions under "Is this your first time here" - Create your own Username/Password d) The Enrollment Key is "swimfun" for Level 1 and Level II it is "swimfun2" e) After viewing the appropriate audio/video files , there will be a quiz. f) You need at least an 80% to pass. g) Please print off your results and send to [email protected] Volunteer Position – Social Events Planners (3 positions) The Social Events Planners will be responsible for identifying and organizing the Club’s social events. This will include the annual holiday party, after in-house meet social and end of year picnic. Others may be identified by the Planners. It is expected this will require approximately 20 – 25 hours over the course of the season.

Volunteer Position – Club In-House Meet Plan and organize several in-house club meets • co-ordinate activities with the head coach • work with Officials Coordinator to arrange officials and timers

Member Communication & Account Information Members will find a wealth of tools on the Club Warriors website, including access to Club Emails, My Accounts Accounts,, How to Pay Fees, etc…

The Social Events Planners will: work with the Board of Directors; work with individual board members depending on the nature of the activity (i.e., communications, cash collection and receipting, etc. • draft communications to the Club membership • identify potential dates and locations for events (final decisions are made by the Board) • liaise with 3rd party service providers as necessary (i.e., banquet hall, park location, etc.) • may form a sub-committee(s) in order to share workload club warriors club handbook

www.clubwarriors.ca Websites Worth Exploring Swim Ontario www.swimontario.com Swimming Canada www.swimming.ca Swim News www.swimnews.com

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