Sep 14, 2016 - The mission of the Contra Costa Community College District is to attract students ...... Atlanta, Alabama
Governing Board Vicki Gordon, President Greg Enholm, Vice President Tim Farley, Secretary John E. M4rquez John T. Nejedly Kwame Baah-Arhin, Student Trustee Chancellor Helen Benjamin. Ph.D.
Contra Costa Community College District
College Presidents
Contra Costa College Mojdeh Mehdizadeh Diablo Valley College Ted Wieden (Interim) Los Medanos College Robert Kratochvil, Ed.D.
patli111ays to S1tccess
GOVERNING BOARD AGENDA CONTRA COSTA COMMUNITY COLLEGE DISTRICT Regular Meeting September 14, 2016 Closed Session Public Session
5:00 p.m. 6:00 p.m.
George R. Gordon Education Center 500 Court Street Martinez, California 94553
925.229.6820 925.370.2019
Phone Fax
www.4cd.edu
CONTRA COSTA COMMUNITY COLLEGE DISTRICT GOVERNING BOARD AGENDA George R. Gordon Education Center 500 Court Street Martinez, California 94553
September 14, 2016 Public Session: 5:00 p.m. Closed Session: 5:05 p.m. Public Session: 6:00 p.m.
TABLE OF CONTENTS Written materials distributed to the Governing Board within 72 hours of the Board's regular meeting/study session are available for public inspection at the Chancellor’s Office in the District Office located at 500 Court Street, Martinez, California, 94553. This does not apply to closed session materials.
I.
OPEN PUBLIC SESSION - CALL TO ORDER – 5:00 P.M. Call regular meeting to order. Notation of Board member(s) absent under provisions of Board Report No. 30-F, 2.12.86.
II.
PUBLIC COMMENT According to Government Code Section 54954.2(a), when responding to public comment, Governing Board members and staff may respond as summarized below: briefly respond to statements made or questions posed by persons making public comment; ask questions for clarification or make a brief announcement; provide a reference to staff or other resources for factual information; request staff to report back to the body at a later meeting; or direct staff to place the matter on a future agenda.
III.
RECESS TO CLOSED SESSION – APPROXIMATELY 5:05 P.M.* A. Denial of claim (Government Code section 54956.85) 1. Claimant: David Eklove Agency claimed against: Contra Costa Community College District B. Public employee discipline/dismissal/release (Government Code section 54957) C. Conference with legal counsel – existing litigation (Government Code section 54956.9(a)) D. Conference with labor negotiator (Government Code section 54957.6) 1. Agency negotiator: Eugene Huff a. Employee organizations: United Faculty and Public Employees Union, Local 1 b. Unrepresented employees: Manager/supervisor/confidential employee groups If closed session is not concluded by 6:00 p.m., the Board will reconvene the public session and recess to closed session at the conclusion of the public session.
IV.
RECONVENE PUBLIC SESSION – APPROXIMATELY 6:00 P.M. Announcement of reportable actions taken by Governing Board in closed session
V.
PLEDGE OF ALLEGIANCE TO U.S. FLAG
The mission of the Contra Costa Community College District is to attract students and communities, to cultivate a sustainable culture of wellbeing, learning, success and achievement for our students. As a District, we are dedicated to continuously increasing our ability to serve the evolving needs of our students and community by providing accessible, equitable and outstanding higher education learning opportunities and support services. All decisions about resources are informed by looking at access and success through an equity lens.
GOVERNING BOARD AGENDA – September 14, 2016
VI.
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PUBLIC COMMENT According to Government Code Section 54954.2(a), when responding to public comment, Governing Board members and staff may respond as summarized below: briefly respond to statements made or questions posed by persons making public comment; ask questions for clarification or make a brief announcement; provide a reference to staff or other resources for factual information; request staff to report back to the body at a later meeting; or direct staff to place the matter on a future agenda.
VII.
RECOGNITION OF APPRECIATION Scott Heiden, Theater Staging Specialist
VIII.
SPECIAL PRESENTATIONS A. Contra Costa College B. Diablo Valley College
IX.
FACILITIES REPORTS A. Brentwood Center Update B. Measure E 2016 Spending
X.
REPORTS – CONSTITUENCY LEADERS A. District Governance Council Greg Evilsizer, Chairperson B. Employee organizations 1. Academic Senate Silvester Henderson, President 2. Classified Senate Linda Kohler, President 3. United Faculty Donna Wapner, President 4. Local 1 Mike West, President 5. Management Council Russell Holt, Chairperson
XI.
Culinary Study Abroad, Nader Sharkes, Chef Higher Education Champion Award; Jake Brymner, Regional Affairs Manager, Campaign for College Opportunity
PUBLIC HEARING ON 2016-17 ADOPTION BUDGET Presentation of adoption budget for fiscal year 2016-17 Question and answer period Close public hearing
XII.
CONSENT AGENDA – ACTION ITEMS Time will be provided before the vote for clarification questions on any item under the Consent Agenda. Clarification questions may be asked without removing an item from the Consent Agenda. By single motion, the Governing Board approves the following items or actions which reflect application of Board Policy and California Education Code. Any items marked consent may be moved from the list at the option of a Board member, or with Board consent, the Chancellor or a member of the public and acted on separately.
A.
MINUTES – Recommend approval of: Minutes of special meeting July 21, 2016, and regular meeting/study session July 27, 2016
GOVERNING BOARD AGENDA – September 14, 2016
B.
C. D.
E.
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FINANCE AND ADMINISTRATION BOARD REPORTS - Recommend approval of: 9-A Ratification of payroll for month ended July 31, 2016 9-B Ratification of vendor payments for month ended July 31, 2016 9-C Denial of claim PURCHASING BOARD REPORTS - Recommend approval of: 10-A Agreements and amendments to agreements 10-B Purchase orders and change orders HUMAN RESOURCES BOARD REPORTS - Recommend approval of: 11-A Employment and change of status of management/supervisory/confidential employees 11-B Employment and change of status of contract academic employees 11-C Employment and change of status of temporary academic employees 11-D Employment and change of status of classified employees EDUCATION AND TECHNOLOGY BOARD REPORT– Recommend approval of: 12-A Out-of-state field trip
XIII.
ACTION ITEMS REMOVED FROM CONSENT AGENDA
XIV.
NONCONSENT AGENDA – ACTION ITEMS A. FINANCE AND ADMINISTRATION BOARD REPORTS - Recommend approval of: 13-A 2016-17 adoption budget 13-B Budget transfers and adjustments for the period April 1, 2016, through June 30, 2016 13-C Receipt of quarterly financial status report, Community College Fiscal Services (CCFS)-311Q, for the quarter ended June 30, 2016 13-D Resolution Establishing 2016-17 Appropriations Limit – ROLL CALL VOTE REQUIRED 13-E Measure A 2006 and Measure E 2014 Citizens’ Bond Oversight Committee member appointment B. HUMAN RESOURCES BOARD REPORT - Recommend approval of: 14-A No report C. EDUCATION AND TECHNOLOGY BOARD REPORTS - Recommend approval of: 15-A Resolution to Declare September 17, 2016, as Constitution Day – ROLL CALL VOTE REQUIRED 15-B Resolution in Support of National Hispanic Heritage Month, September 15, 2016, to October 15, 2016 – ROLL CALL VOTE REQUIRED 15-C Steering Committee for the Adult Education Consortium – member appointment D. FACILITIES PLANNING BOARD REPORTS - Recommend approval of: 16-A Facilities planning agreements and amendments to agreements 16-B Acceptance of contract work, Contract No. 8347.0 to Cal-Pacific Construction, Inc. for the substantial completion of the Performing Arts Center Seismic Retrofit at Contra Costa College 16-C Acceptance of contract work, Contract No. 8291.0 to Southern Bleacher Company, Inc. for the substantial completion of the softball bleachers at Diablo Valley College 16-D Change in excess of ten percent to Contract No. 8303.0 to SW Allen Construction, Inc. to bring office area into compliance with current building code for the second floor renovation project at the District Office
GOVERNING BOARD AGENDA – September 14, 2016
XV.
4
GENERAL AGENDA ITEMS – INFORMATION/DISCUSSION A. 2016-17 Governing Board priorities B. Survey results of California community colleges and Title IX diversity officer positions C. Board Policy 1024, Meetings of the Governing Board D. Proposed draft resolution of Proposition 58, English Language Education E. Enrollment update F. Report on investments for the quarter ended June 30, 2016 G. 2015-16 annual apportionment attendance report, California Community College Fiscal Services (CCFS) 320 H. Receipt and Public Hearing on District’s Additional Contract Reopener with Public Employees Union, Local 1, for the Period 2016-17 I. New course offering: Los Medanos College J. Resignations, retirements, 39-month reemployment and/or leaves of absence Location
Resignations
Retirements
Leave of absence
Position
Contra Costa College
Learning Disability Specialist
Diablo Valley College
Counselor Assistant
Los Medanos College
Director of Business Services Counselor Assistant
District Office Contra Costa College
Senior Payroll Clerk Custodian II
Diablo Valley College
Electronics Professor Custodial Manager Senior Computer and Network Specialist Senior Office Assistant Lead Account Clerk
Los Medanos College Diablo Valley College
Political Science Professor English Professor
XVI.
REPORTS – COLLEGE PRESIDENTS, GOVERNING BOARD, AND CHANCELLOR
XVII.
GOVERNING BOARD SUGGESTIONS FOR FUTURE AGENDA TOPICS
XVIII. RECESS TO CLOSED SESSION XIX.
SIGN DOCUMENTS
XX.
ADJOURN More detailed information about each agenda item is contained in the Governing Board reports, copies of which are available upon request at the office of the Chancellor and at each college President's office. The Contra Costa Community College District will provide reasonable accommodations for disabled individuals planning to attend Governing Board meetings. For information and arrangements call the Executive Coordinator to the Governing Board at 925.229.6821.
FACILITIES REPORT
Contra Costa Community College District GOVERNING BOARD MEETING
DATE
September 14, 2016
PURPOSE
Brentwood Center Update
The attached Brentwood Center Update Report for the Contra Costa Community College District will be presented to the Governing Board as information. Ray Pyle
AGENDA 1. Project Update
. .
Project Schedule Preliminary SD Estimate, Value Engineering and Budget
2. Site Planning 3. Site Landscape
4. Building Planning 5. Building Massing and Roof Concepts 6. Questions
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NEW BRENTWOOD CENTER PROJECT SCHEDULE:
• Project Validat ion/ Programing:
COMPLETE
-------------------- -------------------------------------~ • Design Phase:
Schematic Design
April - October 2016
Design Development
Nov - March 2017
Construction Documents
April - Sept 2017
L---------------------------------------------------------• Division of the State Architect (DSA}: October 2017 - March 2018 • Bid Phase:
April 2018 - June 2018
• Construction Phase:
July 2018 - December 2019
• Occupancy:
Spring/ Summer 2020
NEW BRENTWOOD CENTER SCHEMATIC DESIGN SCHEDULE:
SD USER MEETING SCHEDULE MEETING/ TASK DESCRIPTION
MEETING DATE
ATIENDEES
13-May
User group {ALL} SD Kick-off - review concept planning & Imaging Workshop
20-Moy
User group {ALL) Meeting to review site program and landscape planning
28-Jun
User groups (IND) Meeting with Lab faculty to review lab layouts
25-Aug
User group (ALL) Review preliminary SD and concept massing - select direction User groups (IND) Separate user meetings to review SD planning and FF&E
8-Sep 9-Sep 22-Sep
User groups (IND) Separate user meetings to review SD planning and FF&E
23-Sep 30-Sep
User group (ALL) User meeting to review SD package
Oct. 31 or Nov. 1 Core team
Review SD package and cost estimate with Core team
Nov. 3 or Nov. 4 ESC
ESC review & approval of schematic design
PROJECT BUDGET
• Initial Construction Budget:
S 34.1 million
• September 2015 Construction Estimate:
S 39.7 million
• July 2016 Construction Estimate:
$ 54.1 million
• August 2016 after Scope and Value Reductions:
$ 43.6 million
• August 8, 2016 Project Budget Augmentation:
$
14.5 million'"
•Funds from program-level contingency; no impact on other Measure E projects, if not needed a bid-time, funds will return to program-level contingency.
KEY RATCLIFF TEAM MEMBERS
BIii Blessing Principat-in-Chargo Project Designer
Patricia Alarc6n Programmer and Project Manager
PROJECT GOALS • Create a center that is
connected to the local hfstory and community
• Create a sustainable • Provide learning
center, connected to nature, promoting health and wellness
environments that are flexible and technology rich
and.promote collaboration • Provide learning environments that SUp/J_Ort student research
btoadening curriculum
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• Provide soft space, JearningJenvironments anci st~~~·i l}s~r;vi.c es that support :, .. ;
existing sense of community
Site Planning
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Visioning
Site Features -
e Green Marsh
lio-4< Steel bndge
i a n11on Basin Iconic
Pioneer Park City owned public par~ Amcmt,cs ,nc/ude: Open green space • Amphitheater & poud
Outdoor tea rn,og spaces •
Dog park
• Shaded ptaxa with seating
Site Plan [] Paved Parking (443 standard spaces)
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Paved Parking (1 S accessible spaces)
C:
Paved Parking
(2 emergency vehicles)
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Paved Parking Gravel Alternate (240 spaces)
CJ
Gravel Parking (-60 spaces) TOTAL PARKING:
-760 spaces
Site Circulation
A
Building Entry
+-+ Pedestrian Circulation
+-+ Vehicular Circulation
()
Loading area
. . .... Vehicular gate
Landscape Planning
CONCEPT PLAN: BUILDING
•
• Entry Axis Scored Colored Concrete
Planting and Seating Buffer
t Gathering Lawn
Low Water Use Lawn
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Planting Buffer
Small Group Gathering
Spaces
Small Group Gathering Spaces
Outdoor Dining
•
) Entry Plaza w/ Seating w/ ScorC!d Color Concrete
CONCEPT PLAN: MAIN COURTYARD
Gathering Lawn
Small Group Gathering Spaces
Dining
PAVING: SCORED CONCRETE W/ VARIOUS FINISHES
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Building Planning
FLOOR PLAN : OVERALL
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Classrooms • (7) Large/ 45-seat • (8) Medium/ 35-seat Science Labs (4) Labs+ Support
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Student Support
D
Admin/ Faculty
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FLOOR PLAN: CLASSROOM WING
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rorrao~ng
student success. 2.1 Expand and deepen partnerships with educationa.1 · :· STREN.G.JHEN ::: •·• Institutions .from CURRENT AND CREATE> NEW PARTNERSHIPS:{::: p~s~fiool through Build pipelines that : · ·· four:.year.col.leges, guide and prepare both increasing both K-12 students and the collaboration .and aHgnment in order adult population for .: : to i:!xpand acc~.ss to . succe~ in higher .:•:>• educati_on and •:•::