Income Tax and Vat registration and assist with PAYE, EMP and SDL registrations for Financial services companies and Tru
C O M P A N Y SE C R E T ARY
COMPANY SECRETARY JO B TITLE
C O M PA N Y SE CRETAR Y
F UNCT IO NAL ARE A
SPE C IAL PR OJECT S
PO SITION REPO R TS TO:
D U T I E S A N D R E S P O N S I B I L I T I E S / TA S K S
compan y sec retar ial servi ce to the Board , sub-comm ittees an d o th er gove rn ance s tructures of the organi satio n and to ensure co mp li an c e wi th governance and statutor y req ui rements. Along with le g al adv is or y and support servi ces and y our duties w ill in clud e b ut are no t l im ite d to the f ollow ing: Company secretarial and statutory administration of all Financial
HE A D : SPEC IAL PROJE C TS & L E GAL
J O B S P EC I F I C AT I O N S
Preparing agendas, minutes, information packs for shareholders', Board and subcommittee meetings in conjunction with the chairperson and executive head and ensuring that management submits the required reports. Attend meetings as required, take minutes, recording proceedings of meetings; answer queries / advise in meetings as required; and where necessary, draft action items and follow-up.
Q U AL IFI CATION S
Maintain minute books and other statutory documents in accordance with the legislative requirements and best governance practices.
equivalent
Assist with the compilation of the annual work plan and the Board development plan, arrangement of board inductions, the review of Board policies, charters, terms of reference and the governance framework;
similar degree). EX P ERIENCE Minimum 3 years corporate group company secretarial experience, preferably in the Financial Services industry, with a particular focus on minute taking and the practical aspects of company secretarial practice and legal administration. R EQU IRE M ENT S An excellent command of English, both written and verbal, is a requirement of the role.You must have good oral, written and interpersonal skills as well as excellent presentation skills Computer literacy is essential. You must be able to demonstrate the ability to multi-task, to meet deadlines, and to be innovative in a high-pressure environment Ability to work independently and resolve problems
Ensure compliance with applicable legislation and the governance standards within the organisation and keep abreast of and monitor the legislative developments, all applicable governance standards and provide advice to all governance structures and best corporate practice. Maintain Statutory records, register and minutes books of director declaration of interests Register and processing of amendments thereto Income Tax and Vat registration and assist with PAYE, EMP and SDL registrations for Financial services companies and Trusts Assisting with the drafting of the Financial Services divisional report for input into the Group annual report. Responsible for the safekeeping and updating of company records. Legal administration
Familiarity with and knowledge of the legal operating in South Africa will be advantageous. Knowledge of, and experience with, laws dealing with regulatory and/or commercial contract administration, particularly contract preparation and administration will be advantageous. Ability to provide independent advice (orally and in writing) to senior level management on legal and regulatory matters.
Provide information and technical expertise in the amendment of processes and policies and ensure alignment to Group requirements. Ensure delivery within set timelines by managing required stakeholder deliverables. Avoid penalty fees and minimise costs by ensuring timeous lodgement of required statutory documents.
CORE COMPETENCIES
Ability and willingness to learn new regulatory capital markets.
Minute taking skills Planning/organising and co-ordinating skills Interpersonal Skills Communication skills (verbal and written)
S END YOUR CV TO: Simon er@ grind rod bank . co.z a
Problem Solving Analytical skills
