croa board - Celebration - Celebration, Florida [PDF]

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CROA BOARD Wednesday, June 27, 2018

Interacting with the Board Book Packet on a tablet: Use Adobe Acrobat Reader to take advantage of the full features of the Board packet. 1. 2. 3. 4.

Create a Dropbox account using your email address (Utilize the Gmail account setup for CROA purposes) Download Adobe Acrobat Reader from the App Store From Adobe Acrobat Reader app, link to Dropbox account. When provided a link to the CROA Board packet, select the option to download to your Dropbox account.

BOARD REPORT - DOWNLOAD from Dropbox. Activate the “BOOKMARKS” by hovering in the left margin and clicking on the bookmark icon . The report is divided into three sections as follows: SECTION I - OVERVIEW - (Major points & summary of the entire report – approximately 50 pages) • • • • •

Agenda - The agenda is the "Home" page for the entire document. Click on the Home icon at at the top of most pages from anywhere in the document to return to the agenda CROA Board Minutes – Minutes of previous meetings Financial Overview – Review of financial status, and/or the impact of ongoing and future projects Management Report – A report from management with supporting documentation from areas such as Operations & Maintenance, Service Areas, Community Standards, Administration and Parks/Lifestyle Action Item Summaries – Items that require specific authorization from the Board of Directors greater than$5,000.00, contracts and any reserve expenditures

SECTION II – REFERENCE MATERIALS – (Detailed supporting documentation) • • • • •

Action Item Details – Supporting information for all Action Items Celebration Entity Financials – Monthly financial for all CROA entities CROA Committee Minutes – Minutes of CROA committee meetings Landscaping – Briefing on landscaping status and CROA Contractor - Yellowstone Landscaping Staff Work Plans - Leadership team monthly work project status

INDEX – (A comprehensive list of all documents in the report by Section and Sub-Section)

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Section I Overview

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Celebrntion Residential Owners Association, Inc. (CROA ) BOARD OF DIRECTORS’ MEETING 851 Celebration Avenue, Room 104 Wednesday, June 27, 2018 6:00 PM

AGENDA - *REVISED  Owners Comment Period  Verify Meeting Properly Noticed  Verify Quorum  Pledge of Allegiance a. Call to Order b. Adopt Agenda c. Approval of Minutes • •

CROA Board Workshop 05-07-18 CROA Board Workshop 05-21-18

 CROA Regular Board Meeting 05-30-18

d. Committee Reports •

ARC

• Recreation

•

Covenants

• Dog Park

•

Events

• Artisan Park

e. Affiliate Reports f. *Financial Review – Brian Kensil g. Management Report – Steve Waring •

Financial

 Community Standards

•

Operations & Maintenance

 Lifestyle, Parks & Recreation

•

Service Areas

 Approved Projects

h. Action Items 1. Motion to approve an extension to completion of non-compliance items from Georgetown Condominium Association (Georgetown Staff will be present) 2. Report on results of May 2018 Resident Survey 3. Motion to approve the outsourcing of the Celebration News to a magazine format by Print2Order - CJC 4. Motion to approve a one-year contract with an option to renew with Celebration Flag Football as the youth football league for Celebration, as recommended by the Recreation Committee 5.

*Revised to include Updated Financial Review and additional Action Items 22, 23, 24

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13. 14. 15. 16. 17. 18. 19. 20. 21. 22.

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Motion to approve a one-year contract with an option to renew with Celebration Phoenix Lacrosse as the youth lacrosse league for Celebration, as recommended by the Recreation Committee Motion to approve a one-year contract with an option to renew with Celebration Little League as the youth baseball league for Celebration, as recommended by the Recreation Committee Motion to approve a one-year contract with an option to renew with Celebration Youth Soccer as the youth soccer league for Celebration, as recommended by the Recreation Committee Motion to approve a one-year contract with an option to renew with Piano Club as the piano enrichment program for Celebration, as recommended by the Recreation Committee Motion to approve the Roof Replacement for Roseville Corner Duplexes and Triplexes by Performance Roofing in the amount of $298,500.00 – Roseville Corner Service Area Replacement Reserve Motion to approve EmpireWorks to repair the wood damage at Roseville Corner in the amount of $4,200.00 – Roseville Corner Service Area Replacement Reserve Expenditure Motion to approve Delta Engineering as the Owners Representative for the Roseville Corner roof replacement in the amount of $22,000 – Roseville Corner Service Area Replacement Reserve Motion to approve the contract with Woods Engineering to perform forensic engineering on re-roofing for South Village, Savannah Square and North Village Townhomes at an amount not to exceed $15,000.00 – South Village Replacement Reserve Expenditure of $6,900.00, Savannah Square Replacement Reserve Expenditure of $3,000.00 and North Village Replacement Reserve Expenditure of $5,100.00 Motion to approve the design of the front and rear entrance remodel of Town Hall by Canin Associates in the amount of $7,840.00 – CROA Replacement Reserve Expenditure Motion to approve the installation of plants throughout CROA Parks and Facilities by Yellowstone Landscape in the amount of $106,099.50 – CROA Replacement Reserve Expenditure Motion to approve the interior renovations of Heritage Hall for an amount not to exceed $36,058.00 – CROA Replacement Reserve Expenditure Motion to approve a legal invoice for Becker & Poliakoff in the amount of $6,979.12 – CROA Operating Expenditure Motion approve to initiate the fining process for 9 Non-Compliance Items through Notification of the Covenants Committee meeting to confirm or reject the fine. Motion to approve 1 CROA and 2 Service Area Intent to Lien Letters to owner delinquent more than one assessment. A. Motion to approve 10 Attorney Recommended write-off’s for the amount of $2,043.06 B. Motion to approve 5 Ledger Balance write-off’s for the amount of $31.24 Motion to approve 1 fee waiver request from a resident for $38.97. A. Motion to approve payment plans #1 & #2 as requested by the resident. B. Motion to deny plan #3 as requested by the resident and counter as recommended by management. *Revised to include Updated Financial Review and additional Action Items 22, 23, 24

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A. Motion to approve payment plans #1 & #2 as requested by the resident. B. Motion to deny plan #3 as requested by the resident and counter as recommended by management. Motion to ratify the decision of the Artisan Park Committee on June 5, 2018 to purchase and installation of equipment related to the new point-of sale system for the Café in the amount of $3,133.50 from the Reserve Fund. Motion to ratify the decision of the Artisan Park Committee on June 5, 2018 to engage the preparation of the 2018 Reserve Study in the amount of $4,500.00 from the Reserve Fund. Motion to ratify the decision of the Artisan Park Committee on June 5, 2018 to purchase and install window blinds and/or shutters for the clubhouse in the amount not to exceed $15,000.00 from the Reserve Fund.

h. Strategic Planning Goals Update:

1. Goal #1: Review and Update Parks & Facilities Master Plan – Jack McLaughlin and Brian Kensil 2. Goal #2: Engage in Planned and Futuristic Growth of Celebration – Kevin Kirby and David Anderson 3. Goal #3: Identify and Implement a Range of Communication Strategies to Engage Residents – Debie McDonald and David Anderson 4. Goal #4: Build Mutually Beneficial Partnerships with Community and County Groups– Vaughn Roberts and Kevin Kirby 5. Goal #5: Identify and Promote Services to Maintain Quality Life for Residents – Vaughn Roberts and Jack McLaughlin 6. Goal #6: Review, Update and Implement Quality Administrative Services – Jackson Mumey and Brian Kensil

i. Board Comments j. Adjournment

*Revised to include updated Financial Review and additional Action Items 22, 23, 24

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BOARD OF DIRECTORS WORKSHOP 851 Celebration Avenue, Room 104 Monday, May 7, 2018 9:30 AM MINUTES Call to Order The meeting was called to order at 9:30 AM by David Anderson, CROA Board President, also present were Kevin Kirby, Secretary; Brian Kensil, Treasurer (by phone); and Directors Jack McLaughlin, Jackson Mumey and Vaughn Roberts. Vice President, Debie McDonald was not present. Steve Waring, Executive Director, and Suzan Kearns, Community Manager, attended representing CCMC. A quorum of Directors was declared and the meeting, having been properly noticed, was ready to proceed with business. Adopt Agenda Jack McLaughlin moved to adopt the agenda. Vaughn Roberts seconded. It was requested that an Action Item be added to the agenda regarding permitting of the athletic fields. The motion was amended to include the athletic field permitting and the motion passed unanimously. Discussion Items Mattamy Homes Bennett Ruedas, Land Project Manager; Katie Suggs, VP of Marketing and Keith Trace, General Manager, all of Mattamy Homes were present to discuss Island Village. Bennett began by explaining the process that Mattamy must go through, which includes that The Celebration Company (TCC) must first approve all plan. Phase 1 of the conceptual plan for Island Village is for 300 single family units and 300 apartments with the school scheduled to open the 2020-2021 school year. Bennett also stated than an ongoing list of requests/suggestions being compiled by Mattamy from the community and suggested that the board appoint a subcommittee to meet with Mattamy on a regular basis. David Anderson added that these types of meetings would vary and not always include the same people, therefore some adjustments may be necessary to accommodate. Keith Trace, General Manager, described how the development process evolved while Bennett reassured the board they intended to work very closely with CROA and cautioned that this may not include involving CROA in the design process. Steve Waring added that while we understand there is a process, CROA needs to understand how Island Village fits into the overall community. Many lessons have been learned from past development projects within Celebration. Vaughn Roberts inquired about the method by which Mattamy would be addressing rumors within the community. Mattamy has an informational forum on their website where information will be posted but does not have any discussion forum.

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An inquiry was made regarding a rumored “back door” into Island Village. Keith assured the board that at this time there is no plan for a “back door” to Island Village main access would be via a 2-lane road only. Jackson Mumey inquired about the Island Village pattern book. Keith explained that the pattern book is set for Mattamy to adhere and that the architecture of Celebration had been studied by the Mattamy architects and the design of the rest of CROA was taken into consideration. It was suggested that a representative of TCC and town architect Geoffrey Mouen would be good to have at any meetings between CROA and Mattamy. The Board was assured by Mattamy that all Island Village common areas would accessible to all CROA residents. Updates 1. Interlocal Agreement: Steve Waring mentioned that he is trying to get the meeting with the county

regarding the interlocal agreement moved up, as the Board requested.

2. Website RFP: Patrick Dume reported that there were three responses to the eight RFPs sent to

companies to design the new website and they are currently being reviewed. He will forward the RFP to the board members and the action item will be on the May 30 Board Meeting agenda. It is estimated that the development process would take 5-6 months.

3. Athletic/Recreation Fields / Restrooms & Concession Stand: Steve Waring met with Mark

Vincutonis of Hanson Walters Associates and Danny Bumpus of Bumpus & Associates, who reported that there is a small wetland on the property and CROA would need to purchase wetland credits. An RFP for the building will be going out this month. A change order will be on a future Board agenda for the transfer station. Preliminary plans are in place for a groundbreaking ceremony, park-naming contest and soft opening spring of 2019.

Motion: Jack McLaughlin motioned to approve the disbursement from the Capital Improvement Reserve for the following permits: $4,345.00 to Osceola County Board of County Commissioners for the County SDP Permit, $650.00 to Florida Department of Environmental Protection for the Water Permit, $250.00 to the Florida Department of Environmental Protection for the Sewer Permit and $600.00 to the Enterprise Community Development District for the Utility Service Application. The motion was seconded by Kevin Kirby and unanimously approved. 4. Newspaper: J.R. reported that the magazine provider will make arrangements meet with CROA.

Steve Waring will send the financial aspect analysis of the newspaper vs magazine to the board. Jackson Mumey asked if CCMC had any affiliation or partnership with the magazine publisher. Steve Waring assured the board that he confirmed that there is no financial affiliation between the publisher of this magazine and CCMC.

5. July 4 Parade Standards: A discussion was held regarding the parade policy. The Board agreed that

that the policy, as reviewed by Attorney Slaten, are acceptable and no modifications are necessary.

6. Committee Volunteer Assignments: Board members discussed the composition of the committees

and the perspective that new volunteers could bring. It was decided that the concept of integrating new members to the committee would be advantageous to Celebration and the cultivation of new Board Members. Motion: Jackson Mumey motioned to approve the following to the Architectural Review Committee: Michael Valiquette, Chair, and Adal Adalberto, Jesse Opalka, Alec Ras and Nathaniel Rosneck as committee members. Vaughn Roberts seconded and the motion passed unanimously.

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Motion: Jackson Mumey motioned to approve the following to the Covenants Committee: Stephen Fraunfelter, Chair and Water Akana, Teri Ann Bajek, Dan Heskett, Gary Hudspeth, Robert LaFlamme and Michael Smith as committee members. Kevin Kirby seconded. A discussion ensued of the advantages of appointing experienced residents to the committees. Brian Kensil reiterated that the list above was not the recommendation of the Chair of the committee. The motion passed 4-2 with Jack McLaughlin and Brian Kensil voting nay. a. Dog Park Committee Motion: Jackson Mumey motioned to approve Ilene Bahr, Frank Cartwright, Mark Hayes, Dorie Moyer, Jo Reynolds, Maureen Stellwag and John Warner to the Dog Park Committee. Kevin Kirby seconded and the motion passed unanimously. b. Recreation Committee Motion: Jackson Mumey motioned to appoint Joseph Linehan, Dorie Moyer, Adam Parrish, Clint Searcy and Allen Rowin to the Recreation Committee. Vaughn Roberts seconded the motion. A discussion was held regarding the appointment of Tim Zelmanski. Since he did not officially apply via submission of a committee interest form, he was not appointed. Should Mr. Zelmanski apply in the future the board would be glad to consider the appointment at that time. c. Special Events Committee: Motion: Jack McLaughlin motioned to approve JoAnn Alberti, Ilene Bahr, PJ Cartwright, Debi Jackson, Dorie Moyer and Melodee Nemeth to the Special Events Committee. Jackson Mumey seconded and the motion passed unanimously. 7. Management/Administrative Items a. Board Book Efficiencies: A discussion was held regarding a new format that would include summarized action items and hyperlinks to supplemental documents with a goal of providing vital information to the Board for decision making purposes and less printing required. b. Board Meeting Process: A discussion was held regarding owner comment time limits. It was decided that no change would occur at this time to the current policy of 3-minute time limits per resident during opening remarks at a meeting of the board. c. Committee Representation at CROA Board/Workshop Meetings: All committees are encouraged to have representation at the board meetings. 8. Future Workshops:  

Marisol’s President Rick Nelson will be invited to the 5/21 Workshop to discuss Comcast. A discussion of Replacement Reserves

Adjournment There being no further business before the board, the meeting adjourned at 11:30 AM. _________________________________ Kevin Kirby, Secretary

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Celebration Residential Owners Association, Inc. (CROA ) BOARD OF DIRECTORS WORKSHOP 851 Cele bratio n Avenue, Room 104 Monday, May 21, 2018 9:30 – 11:30 AM

MINUTES Call to Order The Workshop was called to order at 9:30 AM by Kevin Kirby, Secretary. Also present were Debie McDonald, Vice President; Brian Kensil, Treasurer; Directors Jack McLaughlin, Jackson Mumey and Vaughn Roberts. David Anderson, President, was not present. Representing CCMC were Executive Director, Steve Waring and Community Manager, Suzan Kearns. A quorum of Directors was declared and the meeting, having been properly noticed, was ready proceed with business.

Adopt Agenda The agenda was adopted with the addition of three items for discussion at future workshops: possibility of a Condominium Task Force, Board appointed liaisons to committees and a budget discussion targeting level of service. Updates Interlocal Agreement with County Vaughn Roberts reported that he, Brian Kensil and Steve Waring met with the county to discuss the civic corridor. A proposal was made to use the $2.5 million in county funds be used for the athletic fields, rather than a community center. The county was receptive but will need approval from the county attorney prior to committing. The county has a draft of the Interlocal agreement, sent by Steve Waring. Website RFP Process Kevin Kirby reported that he and David Anderson met with Patrick Dume and J.R. Rupp to discuss the website. A vendor will be recommended at the May 30 Board Meeting. Details of the bids that were considered will be made available to the Board and residents. The goal is a more user-friendly and flexible website to represent the community. Follow-up on Executive Session with Counsel No further discussion was needed at this time. Artisan Park Evergreen Activities Financial Statement Preparation and Review A discussion of the production of financials statements by Evergreen Management was held with Steve Waring and Brian Kensil and Randolph Sailer. Artisan Park believes that Evergreen has appropriate controls in place to provide the financial statements. The contract does not have to be changed; the parties (Evergreen and CCMC) just needed to clarify some items. No action is required on behalf of the CROA Board.

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Management of Reserve Funds CCMC currently administers funds for the Artisan Park Reserve fund, Contingency Reserve fund and Amenity Enhancement Reserve fund. Artisan Park is requesting that administration of these reserve funds be transferred to Evergreen. The CROA Board still has oversight as we must approve disbursements and we receive monthly financials. CROA Board approval will be needed to authorize the transfer. Motion: Brian Kensil motioned to approve the Administrative oversight for the three Artisan Park reserve funds (Artisan Park Reserve fund, Contingency Reserve fund and Amenity Enhancement Reserve fund) be transferred to Evergreen Lifestyles Management effective May 21, 2018. Artisan Park and Evergreen are responsible for monthly reserve reporting to the CROA Board, with the understanding that the CROA Board approve expenditures from the reserve funds in advance of funds being disbursed. Jackson Mumey seconded and the motion passed unanimously. Issuance of Access Cards by the Club General Manager The parties have reached agreement whereby Artisan Park residents will first come to Town Hall to receive ID cards and the regular Celebration resident introduction/overview. They will then take the Celebration ID card to the Artisan Park Clubhouse where they will get the appropriate Artisan Park introduction and overview. The Artisan Park manager can then activate the Artisan Park features on the resident ID. No action is required on behalf of the CROA Board. Maintenance Inspections The Board agrees that Evergreen is incented to do a very good job in maintaining the Artisan properties. Todd Haskett, Operations Manager, has done one inspection of Artisan, which was positive. Evergreen has inspection reports which are being provided to CROA. No action is required on behalf of the CROA Board. Other At this time streaming of the Workshop failed. Management is working to resolve. Recess The board briefly recessed at 10:26 for 10 minutes. Replacement Reserve Fund Brian Kensil explained replacement reserve funds are funds used to maintain the assets of the community based on a reserve study revised every 3 years by a reserve engineer. Management confirmed with General Counsel that while it is recommended, replacement reserves are not mandatory and would require a charter change with a vote of the membership to mandate. Management and Treasurer Brian Kensil recommend that replacement reserves be fully funded. A charter review is slated for 2019 at which time this would be reviewed which would require a community-wide vote. A task force for charter recommendations is recommended. Comcast Updates There are some concerns regarding Comcast and the condominium associations in Celebration. Historically, Comcast service has been offered throughout Celebration using the SmartCity fiber, in the near future, those condominiums without an agreement with Comcast residents will not be able to have cable. Historically, comcast has been and still is the only cable provider in Celebration.

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Condominiums all have fiber that runs close to them but it is up to the individual Board of Directors to negotiate agreements for their association. It was reiterated that CROA fulfilled their responsibility to reach out to all of the associations to inform them of the agreement with Comcast. It was also noted that the fiber was laid in the CCDD easement and not part of the CROA agreement. Events Task Force Final Report Steve Waring gave the final report of this task force with its recommendations. It was noted that CROA has no authority enforce implementation but it will be part of an ongoing effort of collaboration and cooperation between all entities in the community, i.e. Lexin, CCDD, CROA. Covenants Violations Follow-up Process, Including Mediation Toni Kanfer reported the history of a resident installing unapproved awnings. Motion: Brian Kensil motioned to pursue mediation for noncompliant items and collectible fines, Vaughn Roberts seconded and it passed unanimously. Other A discussion was held regarding Realtor signs, balloons, etc when homes are for sale. It was noted that fines can result for homeowners whose Realtors do not follow the CROA approved signage guidelines. Evening and weekend inspections are being done to enforce the guidelines and rules. Future workshop suggestions: Board liaisons to committees, smart irrigation, technology, CJC meetings and budget discussions for 2019. Adjournment There being no further business before the board, the meeting adjourned at 11:30 AM. _______________________________________ Kevin Kirby, Secretary

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BOARD OF DIRECTORS’ MEETING 851 Celebration Avenue, Room 104 Wednesday, May 30, 2018 6:00 PM MINUTES Owners Comment Period Tom Touzin recognized the philanthropic efforts of the Celebration Foundation and the Town Tavern regarding their contributions toward the Celebration High School Band. He also introduced Tyler Kirby, Band Director of CHS Band. Mr. Kirby thanked the residents and business owners, especially the Foundation and the Town Tavern, for their generosity. A resident inquired about the status of tarps on the apartment on the Boulevard. Suzanna McLeod, CNOA Manager, explained that Sola is in litigation with the builder. Tree replacement in the easement was discussed and explained that it is under CCDD jurisdiction. It was also noted that Craftsman Park in Artisan has been sprayed with an agent to kill the grass and will be replaced when sod is available. Rain has caused a delay in sod harvesting.

The Pledge of Allegiance At this time, the Pledge of Allegiance was recited.

Call to Order The meeting was called to order at 6:30 PM by David Anderson, CROA Board President. Also present was Debie McDonald, Vice President; Kevin Kirby, Secretary; Brian Kensil, Treasurer and Directors, Jack McLaughlin, Jackson Mumey and Vaughn Roberts. Representing CCMC was Steve Waring, Executive Director, and Suzan Kearns, Community Manager. A quorum of Directors was declared and the meeting, having been properly noticed, was ready to proceed with business.

Adopt Agenda Debie McDonald motioned to adopt the agenda, Jack McLaughlin seconded and the motion passed unanimously. At this time Vaughn Roberts requested that the June 4th Workshop be rescheduled since at least 3 members of the board would not be available that day. The Board agreed that the Workshop would be rescheduled to June 11th from 2:30 to 4:30 PM

Approval of Minutes Jackson Mumey motioned to approve, by consent, the minutes of the CROA Board Drive-Around Meeting on 04-11-18, CROA Workshop Meeting on 04-11-18 (with two changes: removal of Vice President from the call to order and clarify that the 4th of July event, if CROA was to step in and do 4th of July event on behalf of Lexin, was estimated to cost $53,000), CROA Board Workshop Meeting 0418-18 and the CROA Board Meeting 04-25-18. Vaughn Roberts seconded and the motion passed unanimously.

Committee Reports ARC Michael Valiquette gave the report for the ARC welcoming Jessee Opalka as a new member of the ARC. It was announced that Alec Ras was stepping down from the committee, creating a vacancy.

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It was reported that the ARC is in the process of evaluating hurricane shutters and clarification of what CROA has oversite regarding solar panel. Staff will consult with committee members to find out additional needs. Residents were reminded that they should reach out to Community Standards for any help needed. Covenants Stephen Fraunfelter gave the report for the committee reporting that the April Covenants Hearing was cancelled but was held in May. The Inspectors continue to drive through the community conducting routine inspections every 6 weeks and have reference materials in the NEV to assist residents. Special Events Dorie Moyer gave the report reviewing recent events and reporting on upcoming events highlighting Food Truck Friday on Friday, June 8th at Town Hall, the world’s largest swim lesson on June 21 and that an action item to approve a national touring act will be announced, if approved by the Board. Parade applications are available for the July 4th Parade. The committee continues to operate successfully within the confines of the budget and will develop a list to present to the board during budget planning for future consideration. CCDD Vaughan Roberts reported that the CCDD expressed an interest in re-designing the landscaping at the 192 entrance and has been invited to join members at the CCDD office to review some preliminary plans.

Financial Review Brian Kensil presented the overall financial performance results from the month of April adding comments regarding reserves, capital improvement and contingency funds.

Management Report Steve Waring reported on the current status with the County and the Interlocal agreement and the status at this time. A recent development resulted in fundamental changes to the current proposed Interlocal agreement. It was further reported that the Army Corp of Engineers will need to be consulted on this project. At this time, Brian Kensil suggested that Steve Waring arrange a meeting with the County to officially inquire about the changes in funding availability to report to the Board and community. The general consensus among the board was that Celebration needs to move forward on its own without the involvement of the county. Operations & Maintenance Todd Haskett reported on the landscaping and continues to meet weekly with Yellowstone representatives and inspecting the properties. Yellowstone has clearly demonstrated a stepped-approach to issues by making use of extra staff to address issues. Mulching is underway and sod replacement will commence as soon as the daily rains let up and allow the sod farms to cut. Service Areas Suzanna McLeod reported that Yellowstone has re-mulched and is now bagging grass clippings in Spring Lake. Phase 1 of plant replacements have begun at Spring Lake. In other Service Areas, targeted plant replacement is occurring and included as action items on the agenda. Other The board book is transitioning to a more efficient and cost effective approach. Board members are encouraged to submit comments and suggestions.

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Action Items 1.

Kevin Kirby motioned to approve the website redesign by IDGB, LLC in the amount of $16,680.00 – CJC Operating Expenditure. Vaughn Roberts seconded and the motion passed unanimously. Jackson Mumey motioned to approve, by consent, Action Items 2, 3 and 4. Vaughn Roberts seconded and the motions were approved unanimously. . 2. Motion to approve a one year contract with an option to renew with Family Fitness by RC Fitness as the family fitness contractor for Celebration, as recommended by the Recreation Committee 3. Motion to approve a one year contract with an option to renew with Adult Learn to Swim to provide adult swim lessons for Celebration, as recommended by the Recreation Committee 4. Motion to approve a one year contract with an option to renew with Step Out Football to provide a football sports league for Celebration, as recommended by the Recreation Committee 5. Brian Kensil motioned to approve entertainment for a Holiday Concert in the amount of $11,000 as a CROA Operating Expenditure. Vaughn Roberts seconded and the motion passed unanimously. Jackson Mumey motioned to approve, by consent, Action Items 6, 7, 8 and 9. Vaughn Roberts seconded and the motions were approved unanimously. 6. Motion to approve the landscaping replacement for Savannah Square Townhomes by City Beautiful in the amount of $9,739.49 to be paid from as follows: Savannah Square Service Area Reserve Expenditure of $4,568.00 and Operating Expenditure of $5,171.49. 7. Motion to approve the landscape replacement for Academy Row/Meeting House Green Townhomes by Nu-Leaf Landscaping in the amount of $8,915.00 to be paid from as follows: Academy Row/Meeting House Green Service Area Reserve Expenditure of $5,151.00 and Operating Expenditure of $3,764.00. 8. Motion to approve the landscape replacement for South Village Townhomes by Nu-Leaf Landscaping in the amount of $5,345.00 as a South Village Townhome Service Area Reserve Expenditure. 9. Motion to approve landscape replacement for Parkview Townhomes by Nu-Leaf Landscaping in the amount of $9,058.00 as a Parkview Townhome Service Area Operating Expenditure. 10. Jackson Mumey motioned to approve the roof inspection invoice for April from KWA Engineers in the amount of $5,441.36 to be paid as follows: Savannah Square Service Area Reserve for $616.66, Charleston Place Service Area Reserve for $1,984.85 and South Village Service Area Reserve for $2,839.85. Brian Kensil seconded and the motion passed unanimously. 11. Jackson Mumey motioned to approve partial replacement of the pool deck, with additional input by Albert Riddle, at North Village Commons by Nu-Leaf Landscape and Property Service in the amount of $16,400.00 as a CROA Replacement Reserve Item. Vaughn Roberts seconded and the motion passed unanimously. 12. Brian Kensil motioned to approve the pool furniture replacement at Lakeside and Spring Park pools from Florida Patio Furniture in the amount of $26,634.33 and $31,743.80 respectively as a CROA Replacement Reserve Expenditure. Discussion included replacement of North Village Commons and East Village pool furniture in 2019. Kevin Kirby seconded and the motion passed unanimously.

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13. Debie McDonald motioned to approve gutter and downspout replacement North Village Commons pool building and pavilion by American Seamless Gutters in the amount of $5,100.00 as a CROA Replacement Reserve Expenditure. Jackson Mumey seconded and the motion passed unanimously. 14. Brian Kensil motioned to defer the re-design of the front and rear entrance of Town Hall by Canin Associates in the amount of $7,840.00 in order to discuss this further as a CROA Replacement Reserve Expenditure. Vaughn Roberts seconded and the motion passed unanimously. 15. Vaughn Roberts motioned to ratify entering into a retainer agreement of Angius & Terry, LLC to represent CROA for the re-roofing construction defect matter, as motioned and unanimously approved in executive session on May 7, 2018. Jackson Mumey seconded and the motion passed unanimously. 16. Removed from agenda due to prior approval at a workshop. Motion to ratify the authorization for Attorney Slaten to send final non-compliance notice to one property, as motioned and unanimously approved in executive session on May 7, 2018. Jackson Mumey motioned to approve, by consent, Action Items 17, 18 and 19. Kevin Kirby seconded and the motions were approved unanimously. 17. Motion to ratify the expenditure of not more than $6,500 for the refurbishment of the pool chaise lounges as an Artisan Park Service Area Replacement Reserve Expenditure. 18. Motion to ratify the expenditure of not more than $1,600.00 for the purchase of 10 pool chairs similar in construction and style to the pool chaise lounges from the Artisan Park Service Area Amenity Enhancement Fund. 19. Motion to ratify the expenditure of not more than $5,500.00 for the replacement of the pergola covers as an Artisan Park Service Area Replacement Reserve Expenditure. 20. Brian Kensil motioned to approve to initiate the fining process for 8 7 Non-Compliance Items through Notification of the Covenants Committee meeting to confirm or reject the fine. Debie McDonald seconded and the motion passed unanimously. 21. Jackson Mumey motioned to approve to convert 2 1 fine to a Specific Assessment (S9). Brian Kensil seconded and the motion passed unanimously. 22A. Brian Kensil motioned to approve 34 CROA and 5 Service Area Intent to Lien Letters to owner’s & delinquent more than one assessment as of April 30, 2018. Jackson Mumey seconded and the 22B. motion passed unanimously. 23. Kevin Kirby motioned to approve 1 Attorney Recommended write-off for the amount of $3,510.71. Jackson Mumey seconded and the motion passed unanimously. 24. Debie McDonald motioned to approve fee waiver requests 1-8 from homeowners totaling $269.53 and deny requests 9 & 10. Brian Kensil seconded and the motion passed unanimously. 25. Jackson Mumey motioned to approve 1 payment plan. Debie McDonald seconded and the motion passed unanimously. 26. Brian Kensil motioned to approve 1 legal request as recommended by attorney. Jackson Mumey seconded and the motion passed unanimously.

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Board Comments At this time Kevin Kirby addressed the board. He reported that he had discovered that a meeting between CCMC and Mattamy Homes had occurred which was attended by Steve Waring and should have been disclosed to the board. Kevin and Jackson Mumey expressed concerns about a possible conflict of interest during a critical relationship-building time between Mattamy and CCMC. Joe Cook, CCMC Eastern Division President, requested to address the board. Joe reported that as Steve Waring’s direct supervisor, it was part of his job to assist Steve with his professional development. As part of that his professional development Steve Waring and CCMC did meet with Mattamy to discuss potential relationships in other developments throughout Florida. At no time was CROA or CROA concerns discussed.

Adjournment The board adjourned at 9:05 PM ______________________________________ Kevin Kirby, Secretary

Financial Review

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CROA OPERATING FUND Total Revenues Operating Fund Expenses Operating Fund Income Before Reserve Transfers Cash Transfer To Reserve Funds Income (Loss) After Reserve Fund Transfers Operating Cash & Invs Property & Equip. net of Depr. Other Assets Total Operating Fund Assets Total Liabilities Total Funds Equity Total Operating Fund Liabiliites & Fund Equity

Revised 06.27.18

Actual Actual 31-Dec-16 31-Dec-17 Audited Unaudited 5,993,733 5,866,255 4,293,209 4,236,865 1,700,524 1,629,390 (1,436,084) (2,694,348) 264,440 (1,064,958) 2,354,306 1,940,317 373,501 4,668,124 814,946 3,853,178 4,668,124

1,043,057 1,875,326 507,515 3,425,898 637,678 2,788,220 3,425,898

YTD May 2018 Budget 2,503,733 1,814,485 689,248 (671,877) 17,371

Actual May 2018 Over(Under) Budget Unaudited 2,527,368 23,635 1,856,422 41,937 670,946 (18,302) (666,641) 5,236 4,305 (13,066) Vs. Prior Year 1,540,848 497,791 2,448,218 572,892 (a) 478,474 (29,041) 4,467,540 1,041,642 1,065,071 427,393 3,402,469 614,249 (b) 4,467,540 1,041,642

(a) The increase in Prop. & Equip. represents the golf course property purchase for $610 thousand offset by depreciation. (b) The increase in equity of $597 thousand represents the golf course property purchase offset by the net loss for the year. CROA RESERVE FUNDS Total Revenues Total Outflows Reserve Fund Cash Inflows (Outflows) Golf Course Property Purchase ($609,943 total) Net Cash Flows from Reserve Funds

1,445,989 922,759 523,230 523,230

2,706,004 961,961 1,744,043 25,000 1,719,043

Reserve Funds Cash & Invs

3,471,450

5,262,621

5,215,150

Combined Cash & Invs 5,825,756 6,305,678 Combined Funds Equity 7,480,602 8,134,687 Combined Cash & Invs and Equity does not include the Service Area Financials

6,755,998 8,467,206

687,342 158,799 528,543 584,943 (56,400)

(a)

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RESERVE FUNDS ROLLFORWARD Balance at December 31, 2017 Reserve Fund Net Inflows/Outflows thru April Golf Course Property Purchase Balance at May 2018 Remaining budget Potential Reserve Transfers Between Accounts Athletic Fields - Estimated (**) Balance at December 31, 2018

Revised 06.27.18

Reserve Funds Cash & Investments Funds That May be Comingled

Restricted (*) Capital Replacement Improvement Contingency 969,543 218,920 1,188,463 348,719 1,537,182

2,526,515 306,689 (584,943) 2,248,261 587,663 1,400,000 (4,100,000) 135,924

457,746 3,454 461,200 8,208 (300,000) 169,408

Surplus 1,308,817 8,409 1,317,226 (1,100,000) 217,226

SubTotal 4,293,078 318,552 (584,943) 4,026,687 595,871 (4,100,000) 522,558

(*) - Replacement Contributions and Expenditures are per the 2016 engineering study which will be updated in 2019. (**) - The $4.1m of Capital Improvements in 2018 relates to: a. $3.4m for the road and athletic field complex approved by the CROA Board in January 2018 b. $0.45m for an addiitonal building plus $0.25m for County fees/Taxes/Wetland remission/Lift Station/Other

Total 5,262,621 537,472 (584,943) 5,215,150 944,590 (4,100,000) 2,059,740

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Cuurent Year Income Academy Green/Meeting House Green Artisan Park (April balances) Blue Sage Charleston Place (North Village) East Village Duplexes Golden Aster Greenlawn Townhomes Oak Pond Townhomes Parkview Townhomes Roseville Corner Savannah Square South Village Townhomes Spring Lake Townhomes/Villas Spring Lake Gardens/Bungalows CROA (c)

(7,022) (10,299) (3,473) (5,536) 1,085 (1,052) (4,038) 3,437 14,251 2,096 5,225 (9,715) 33,862 3,766

Revised 06.27.18

Service Area May Financial Overview Total Replacement Reserves Net Operating May Required April Overage Cash at 12/31/18 Underage Worth Cash (a) (b) 145,779 178,012 136,973 152,370 (15,397) 239,839 326,781 233,257 203,637 29,620 2,181 8,615 126,126 132,158 (6,032) 67,272 71,088 137,705 159,317 (21,612) 11,795 14,397 48,558 61,607 (13,049) 36,619 36,414 205 27,036 27,515 50,564 56,825 273,712 272,176 1,536 38,054 40,131 73,308 76,498 (3,190) 81,347 95,634 536,444 582,701 (46,257) 77,275 85,238 363,728 320,441 43,287 30,828 40,839 204,925 146,526 58,399 11,797 22,970 180,010 141,135 38,875 215,310 222,259 283,728 321,968 (38,240) 18,846 34,354 Homes - no reserves required 1,188,463

383,048

805,415

(a) Per 2016 independent reserve study. (b) April comparison to 12/31/18 will not reflect ongoing contributions and/or expenditures. (c) CROA has substantial annual cash flows and can/is funding much of the replacement reserve need on an annual basis.

Management Report

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BOARD OF DIRECTORS MEETING 851 Celebration Avenue, Room 104 Wednesday June 27, 2018 6:00 PM

MAY MANAGEMENT REPORT The following management report is intended to give a synopsis of the operations within Celebration Residential Owners Association for the month. The departmental overviews included in the monthly management report are: Financial, Operations & Maintenance, Service Areas, Community Standards and Lifestyle, Parks & Recreation. Other items are addressed that are relevant for the month. For questions regarding this report, please contact Steve Waring, Executive Director, at [email protected] or Suzan Kearns, Community Manager, at [email protected].

Comcast Jennifer Ketcham, Celebration Customer Account Representative for Comcast, was on onsite at the 851 building on Tuesday, June 19 from 9:00 AM – 4:30 PM. Once future visit dates and times are set management will update the community. Appointments may be made by emailing [email protected]. Construction in the community is completed with the exception of the CROA courtesy.

Civic Corridor Athletic Fields The construction of the athletic fields at the Civic Corridor are underway as the next project under the Facilities Master Plan that was developed to build additional amenities with the Capital Contribution of one year assessments upon change of title for all homes in Celebration. The Board of Directors selected Arnco Construction at the February 28, 2018 Board Meeting and our Owners Representative, Bumpus and Associates, along with the Engineer, Hanson, Walter and Associates developed an estimated timeline for the project completion. This timeline is updated monthly.

Meeting with Osceola County for Interl ocal Agreement Beth Ann Knight, Deputy County Manager responded to managements e-mail request to meet with Don Fisher, County Manager to discuss the future of the proposed interlocal agreement and capital funding for a CROA park. Beth responded that she discussed the situation with Dave Tomek and they are exploring ways that CROA and Osceola County can move this project forward. She mentioned that it is the county’s intent to find a solution that will provide for a path forward. They are doing some research and are asking for a follow up meeting in a couple of weeks to present some options.

FINANCIAL REPORT SUM MARY FOR PERIOD ENDI NG 05-31-18 Brian Kensil, CROA Treasurer, developed a three page high-level financial summary, which we will be utilizing at the Board meetings to address highlights. That report can be found preceding the CROA financial statements in the Financial Statement Section of the Board Report for the monthly meeting.

Operating Fund Revenues and Expenditures Revenues and expenditures are in line with our 2018 Budget for the month. Income was $383,062 and came in over budget by $27,321. Details are included in the variance report for May 2018 attached to the financial statements.

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Operating Fund Cash $1,540,849

Reserve Fund Cash

$5,215,150

Total Cash

$6,755,999

Operating fund cash is strong reflecting association dues paid by owners early in the calendar year. Reserve fund cash by category is as follows: Replacement Reserve $1,188,463

Contingency Reserve

$ 461,200

Capital Improvement $2,248,261

Surplus Reserve

$1,317,226

Financial Statements CROA

CJC

CCS

Consolidated Service Areas

Artisan Park

A summary of delinquencies for CROA is as follows: Accounts Receivable for Assessments, Trash Fees and Fines are $625,636 with Allowance for Bad Debt of $571,834, leaving net receivables of $53,802. There are some other miscellaneous accounts receivables from other entities that are adjusted monthly. 38 Accounts are in legal with the Attorney totaling $432,642. In the month of May, our Attorneys collected $1,980 on one (1) accounts, and we are awaiting payments for two other accounts that have been resolved.

OPERATIONS & MAINTEN ANCE For questions regarding the Operations & Maintenance report, please contact Todd Haskett at [email protected] or (407) 566-1200.

Maintenance Highlights As of this report, in addition to daily CeleService requests, the maintenance team completed the following tasks:               

Installed patriotic decorations on the buildings and Pergolas at Town Hall, Heritage Hall, Lakeside, East Village Pool, Spring Lake Pool, North Village Pool & Pavilion, Hippodrome, Downey & Longmeadow Pressure cleaned restroom floors at Lakeside, Spring Park & North Village Clean teak wood park benches at Savannah Square Park, Hippodrome, Veranda, Lakeside, Amphitheater and Craftsman Cleaned pool deck at Lakeside Set up and take down of the Memorial Day Event Replaced 3 toilet wax gaskets at the Lakeside men’s restroom Updated exterior low voltage light fixtures at Town Hall Installed memorial brick at Founders Park Repaired clock timer associated with the tennis courts at Lakeside Park Vehicle maintenance & cleaning including service Installed replacement educational sign panels along perimeter of Spring Park Inspect pool lifts at Lakeside, Spring Park and Spring Lake on a daily basis Janitorial duties at all pool facilities and Town Hall 7 days per week Weekend duties including resident event set-up and community event set-up, set up open-house signage, open facility gates at K-8 & respond to resident requests via Town Hall Newspaper delivery the 1st of the month and every Monday & Thursday to refill dispensers

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Operations Manager Highlights The Operations Manager, Todd Haskett, has been preparing and reviewing action item documents related to the 2018 reserve projects. Todd has been providing on the job training for the maintenance team to help expand their preventative maintenance knowledge. In addition, Todd is at various stages with multiple projects and tasks as outlined on his work plan. Todd met with Landscape Architect Albert Riddle at Town Hall on May 31st and on June 4th at the North Village pool to review the partial replacement of the pool deck due to a return valve leak under the deck, as approved at the May Board meeting. Upon review, Albert agreed that the selected paver style and color was acceptable and provided a letter of approval. Based on the approval, the pavers were ordered the same day and are expected to ship by June 29th. Removal of the pool deck started on June 5th, once the concrete was removed, Nu-Leaf found a cut in a 6” diameter pipe that appeared to have been from the original construction 20 years ago. In order to repair, the pool water had to be drained down approximately 6” which required closing the pool. A 3’ section of the pipe was replaced by Nu-Leaf, pool water level raised and pool re-opened 5 hours later once the pool chemicals were verified as being within levels acceptable by the Health Department. Pool users were restricted from the construction area by use of metal barricade gates and caution tape that remain in place until completion of the paver deck installation. These efforts provide a safe environment that allows the pool to remain open for use.

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Two ARC applications were submitted in May for review. The first application was request to replace several teak wood site furnishings with a recycled plastic material known as Polywood Vintage. The request was denied pending review of a sample chair. The chair has been received and will be on display at the June 18 ARC meeting for comment. A second application was submitted in May related to removal of 7 Sycamore trees located along the sides of the Amphitheater lawn. These trees have not thrived due to proximity to larger Sycamore trees. Based on recommendations from Albert Riddle, the trees would be removed, with sod installed along the area due to thin and declining Bermuda turf. ARC approved the tree removal; however, they did ask to review the area once the trees were removed to determine any future landscape requirements. Todd also meets regularly with each vendor that provides a service to ensure all aspects of the scope of work are/were completed as required.

Action Items   

Landscape / Hardscape Design Proposal – Replacement Reserve Heritage Hall Interior Update – Replacement Reserve Landscape plant in-fill at Parks & Facilities – Replacement Reserve

Reference action item cover sheets for a detailed description.

Updates Yellowstone Landscape Contract Management The overall quality of work completed by Yellowstone continues to improve as could be seen during the Memorial Day Event at Founders Park. Todd continues to meet with Yellowstone representatives on a weekly basis to review conditions of the turf, landscape beds and plant material. Currently Todd and Doug Durling (account manager) have identified several parks that have Nematode activity which is affecting the overall health of the Bermuda turf and have developed an aggressive pesticide treatment process to address the issue. Landscape Improvements Yellowstone Landscape has been tasked with expediting the installation of replacement plant material at each CROA that has missing, dead or declining plant material in an effort to ensure all CROA parks are at the desired First Class Level of appearance.

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A list and proposed costs by subtotaled by park and by village is included on the June agenda for approval. The replacement process is expected to take approximately 2 weeks per village. Todd routinely inspects each park noting discrepancies which are discussed with the Yellowstone account manager each week. Currently CROA has 62 Passive Parks throughout the villages of various sizes and various features such as benches & chairs, pergolas, arbors, pavers, planters and fountains. Playground Renovations at North & East Village Top Line Recreation has confirmed that the Burke playground equipment is in production and expects the shipment to arrive the second week of July which is a 3 week delay from the original timeline as a result of increased manufacturing time. Once the equipment ships, Top Line Recreation will provide an updated project timeline which is estimated to be a 10-14 day construction period. Once confirmed, we will provide notification to the residents via CeleService, Friday Flash and posting at each playground location. Contractor Activities First Place Fitness completed repairs on an elliptical machine and bike as well as inspected the remaining fitness equipment at Spring Lake during the month of May. Contracted services for Pool Cleaning, Pool Compliance Assessments, Pest Control, Security Monitoring, Fire Alarm Monitoring, Fire Suppression Inspections, Emergency Call Stations, HVAC Control Systems and Fitness Equipment Preventative Maintenance are compliant with no issues noted.

SERVICE AREAS For questions regarding the Service [email protected]

Areas,

please

contact

Suzanna

McLeod

at

Savannah Square Townhomes Roof & Gutter Replacement (Reserve Project) Angius & Terry, LLP, the constructive defect attorneys hired by CROA have sent the 558 Notice of Construction Defect against Drake Exteriors and other parties involved. A third engineer recommended by the attorney for litigation will soon start conducting a more detailed evaluation of the cause of the roof issues to prepare an estimated cost to repair all the roofs. It is expected that the 558 Notice, engineer study and other preliminary work will take a few months before actual litigation starts. In the meantime, Angius & Terry have been working with Performance Roofing to temporarily address current active water leaks. Landscape The Savannah Square Service Area has Minor Landscape Improvements of $4,568 scheduled from Reserves this year. The CROA Board approved a proposal from City Beautiful for front and alley plant replacements which will use reserve funds with some additional plant replacement funded from the operating budget. City Beautiful has been notified and are working to schedule. We expect the work to be done in late June or July.

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Academy Row & Meeting House Green Trellis Replacement (Reserve Project) The contractor who began this project cannot be reached any longer. Management met with Vice Painting to discuss possible options to finish the project including changing the columns, and is looking at other various vendors to find the best option for finalizing this project. Landscape (Reserve Project) The Academy Row & Meeting House Green Service Area has Minor Landscape Improvements of $5,151 scheduled from Reserves this year. The CROA Board approved a proposal from Nu-Leaf Landscaping to address dying plants in the front of townhomes which will use the funds under the reserve budget as well as plant replacement funds in the operating budget. Work is scheduled for late June or July.

Charleston Place Townhomes Roof & Gutter Replacement (Reserve Project) Angius & Terry, LLP, the constructive defect attorneys hired by CROA have sent the 558 Notice of Construction Defect against Drake Exteriors and other parties involved. A third engineer recommended by the attorney for litigation will soon start conducting a more detailed evaluation of the cause of the roof issues to prepare an estimated cost to repair all the roofs. It is expected that the 558 Notice, engineer study and other preliminary work will take a few months before actual litigation starts. In the meantime, Angius & Terry have been working with Performance Roofing to temporarily address current active water leaks. Landscape Nu-Leaf and Management walked the property to evaluate plant replacements needed to bring the service area up to standards under the operating budget, since no funds are scheduled in the reserve budget for 2018, any plant replacements will come from operating funds.

Roseville Corner Duplexes/Triplexes Roof Replacement (Reserve Project) An RFP was sent out to multiple roofing contractors for replacement of the roofs and five bids were received. Bids were also received from construction contractors to make the wood repairs along the soffits.

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Although multiple engineers were solicited to bid to oversee the project, only KWA Engineers and Delta Engineering responded. The total project costs were evaluated and found to be within the reserve budget. The action item will be submitted to the CROA Board for approval at the June meeting.

Painting (Reserve Project) The painting project was put on hold in 2017 when Painting365 found wood damage to front porch soffits when painting some of the duplexes and triplexes. Once the roof replacement is complete and wood damages repaired, the painting project will resume. Landscape Roseville Corner has Major Landscape Improvements of $10,150 scheduled for 2018 after the roofing and painting projects are completed. In the meantime, Nu-Leaf will continue to bring the irrigation system up to full working capacity by installing new irrigation extensions. Management and Nu-Leaf evaluated the corner landscape area at the corner of Celebration Avenue and Old Blush where the previous dying Oak Tree was removed. Nu-Leaf Landscaping is working with ECDD to move the water meter above ground so that the trunk can be removed, the hole filled up and grass installed. Management will then revisit the need for a replacement tree with ARC.

South Village Townhomes Roof & Gutter Replacement (Reserve Project) Angius & Terry, LLP, the constructive defect attorneys hired by CROA have sent the 558 Notice of Construction Defect against Drake Exteriors and other parties involved.

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A third engineer recommended by the attorney for litigation will soon start conducting a more detailed evaluation of the cause of the roof issues to prepare an estimated cost to repair all the roofs. It is expected that the 558 Notice, engineer study and other preliminary work will take a few months before actual litigation starts. In the meantime, Angius & Terry have been working with Performance Roofing to temporarily address current active water leaks. Landscape The South Village Townhome Service Area has Major Landscape Improvements of $9,272 scheduled from Reserves for 2018. The CROA Board approved a proposal from Nu-Leaf Landscaping to address missing and failing plants in the front and alleys. The funds will come solely from Reserve funds and still leave money for other projects the residents have been asking for, i.e. tree trimming. Work is scheduled for late June.

East Village Duplexes Landscape Nu-Leaf and Management walked the various properties to evaluate plant replacements needed to bring the service area up to standards. Since no funds are scheduled in the reserve budget for 2018, all work will be paid for out of the operating budget. Nu-Leaf is preparing a proposal for work to take place this summer.

Blue Sage Townhomes Landscape Landscape enhancements for 910 and 911 Blue Sage Road were completed which was the final stage for this service area’s landscape designed by the Owners.

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Oak Pond Townhomes Landscape Nu-Leaf and Management walked the service area to evaluate plant replacements (mostly failing rose bushes) needed to bring the service area up to standard. Since no funds are scheduled in the reserve budget for 2018, all work will be paid for out of the operating budget. Nu-Leaf is preparing a proposal for work to take place this summer.

Greenlawn Townhomes Painting (Reserve Project) The painting project under the Reserve Study is now complete.

Parkview Townhomes Fences on Flagstone (Reserve Project) Osceola Fence replaced the picket fences. Management will evaluate the area with Nu-Leaf Landscaping for landscape enhancement in this area. Landscape The CROA Board approved a proposal from Nu-Leaf Landscaping to address missing and failing plants in the front of townhomes. Since no funds are scheduled in the reserve budget for 2018, all work will be paid for out of the operating budget. Work is scheduled for late June or July.

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Spring Lake Townhomes and Gardens Landscape Installation for first quarter plant replacement began late May and will be finalized in June. Second quarter evaluation with Management and Yellowstone is scheduled to take place in late June for installation in July.

COMMUNITY STANDARDS For questions regarding Community Standards, please contact Toni Kanfer by email at [email protected] or by phone at (407) 566-1200.

Inspections Routine drive-by inspections continue throughout the community about every 6 weeks. In the month of May, the inspectors continued their regular inspections. The grace period for Hurricane Irma has passed and inspections include all items that need to be addressed. At this point, the inspectors have circled once around all the single family units of Celebration and are halfway through the second circle.     

Inspections – 231 single family units Re-inspections – 670 single family units and service area units Resale inspections and follow-up inspections – 95 single family/condo/service area units ARC new applications and completed projects – 271 inspections 2 full weekend days and 1 evening a week of inspections for commercial vehicles, grass parking, etc.

Minor items (26 emails in May): An email is sent to the Owner asking them to either address the item(s) or contact us with a plan to correct the items within 7 days; if no communication is received, a First Courtesy Notice Letter is sent. Minor item = two or less in number (i.e. mulch, mailbox, fan, etc.) Major items and minor items 3+ in number (129 Letters sent in May): Letters are sent via mail and email. Major items include painting, roof cleaning, major landscape issues, etc.

Communication Community Standards has an article in this month’s paper called Getting to Know Your Guidelines. This segment in the Celebration News is breaking down the Landscape Lighting Design Guidelines. In the Friday Flash each week, Community Standards shares the location of the Inspector for the following week so that residents can know ahead of time when Community Standards is in their village. The Inspector is available to assist residents with applications, vendor lists, plant lists and questions. Community Standards Status Reports (CROA Board Members.) Committee Meeting Minutes are available upon request.

ARC Requests 111 Owner requests were reviewed by ARC in May; 107 were approved and 4 were declined. The top Owner requests were: 

Roofing – 18

 Landscaping: Design & Planning – 17



Painting: Exterior – 13

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Covenants Hearing Nine (9) properties were reviewed at the monthly May meeting. Five (5) proposed fines were rejected; four (4) proposed fines were tabled and zero (0) proposed fines were confirmed.

Board Appeals There was no Appeals Meeting in May. The next meeting is scheduled for June 11, 2018.

Empower Group Procedure for new properties: when Empower takes over a property, there will be an initial inspection by CCMC sent to Empower. Empower will then return with a proposed timeline list for completion based on stages. CCMC will review the proposed timeline and return if the priority list and/or timeline require discussion. 

423 Arbor Circle – 2017 inspection conducted; items completed.

LIFESTYLE, PARKS AND RECREATION For questions regarding Lifestyle, Parks & Recreation, please contact J.R. Rupp at [email protected] or (407) 566-1200.

Food Truck Fridays The June event was held on the 8th at Town Hall. Upcoming Food Trucks will be on July 13, when we recognize our first responders, and on August 10 as we culminate the Stuff the Bus campaign. The Stuff the Bus campaign is being held in partnership with the Celebration Foundation.

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Independence Day Parade Applications are now available for those residents and community groups wishing to participate in this year’s Independence Day parade. Application deadline in June 29. The parade will step off from Town Hall at 9 a.m. and follow a route up Celebration Ave., turning right onto Market Street, before making a left onto Front Street and ending at the entrance to Lakeside Park.

Community Chorus Concert The Celebration Community Chorus will present their Independence Day concert on Wednesday, July 4 at 5:30 p.m. at Community Presbyterian Church.

Aloha Fiesta Despite the gloom and doom weather forecast, we had a nice turnout for Aloha-Fiesta at the Lakeside Pool on May 25. Residents enjoyed hot dogs, authentic shave ice and games. Following the event, everyone congregated on the Great Lawn for a showing of COCO on the big screen.

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World’s Largest Swim Lesson The World’s Largest Swim Lesson will be held on Thursday, June 21 at the Spring Park Pool. The worldwide event brings attention to the dangers of drowning, while teaching participants in a fun and relaxed setting. Attendees of the summer camp programs also participate. Photos will be included in the July report.

Summer Camps Summer Breakout has returned for another fun filled year. An exciting lineup of themed weeks and field trips await this year's campers. Camp will run for nine weeks through August 3 and is open to kids ages 6-12. Camp program hours are 8:30 a.m.-4:30 p.m. Campers must be picked up by 5:30 p.m. Also, new this year, is Accelerate, a leadership camp for teens ages 13-15. In this setting, teens will learn teamwork, leadership skills, coaching skills and more in a fun and interactive environment.

Blood Drive In conjunction with One Blood, a blood drive was held outside Town Hall on June 25. Future visits form the Big Red Bus will occur on August 20, October 15 and December 10.

Recreational Programs Below is a table that outlines participation numbers for the current contracted programs. Month January February March April

XIrish Fit 4 Factor Dancing Mom 145 141 150 153

50 42 40 37

42 42 41 40

Fitness Firm Zumba up 10 40 8 41 52 43 43 45

Ballroom Tennis Dancing 11 11 N/A 17

53 54 79 81

Martial Capoeira Arts N/A 34 N/A N/A

N/A 5 5 4

Aquatics by the Numbers Group Swim Lessons January February March April

N/A 5 14 18

SharksSwim Team 5 5 14 N/A

Private

Water AerobicsAqua-Fit

Little Fins

Cyclones

0 10 13 9

5 4 2 2

N/A N/A N/A 12

N/A N/A N/A 23

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A PPROVED PROJECT UPDATE AS OF JUNE 15, 2018 Date Approved

Project

Deer Woods Park Landscape South Village Townhomes 12/16/2016 Gutter & Roof Replacement Savannah Square Gutter & 2/22/2017 Roof Replacement North Village Townhomes 2/22/2017 Gutter & Roof Replacement 12/17/2015

Assigned to

Estimated Completion

Todd Haskett

*Aug-18

Scheduled to be on the 3rd Quarter Board Agenda.

Suzan Kearns Suzanna McLeod

*Aug-18

Angius & Terry filed the 558 Construction Defect Lawsuit


*Aug-18



*Aug-18


Comments

7/26/2017

Painting Roseville Corner

Suzanna McLeod

*Aug-18

Re-Roof on Agenda for June. Paint on hold due to extensive wood repairs and re-roofing project

10/25/2017

Remodel of 851 Building Restrooms

Todd Haskett

*May-18

Complete

10/25/2017

Remodel of Town Hall Lobby

Todd Haskett

*Aug-18

Painting and Acoustic Panels remaining

2/28/2018

Civic Corridor Athletic Complex

Steve Waring

Jun-19

Arnco approved as contractor, building design being developed

2/28/2018

Nidy to install Synthetic Turf and markings

Steve Waring

Jun-19

End of Civic Corridor Athletic Field

4/25/2018

Savannah Square Park Curb Modification

Todd Haskett

Jul-18

4/25/2018

North Village Playground & Synthetic Turf

Todd Haskett

Jul-18

4/25/2018

East Village Playground & Synthetic Turf

Todd Haskett

Jul-18

Todd Haskett

Jun-18

Yellowstone will complete the week of June 22

Todd Haskett

Jul-18

Osceola Fence supply has been notified the contract was awarded

Suzanna McLeod

Jun-18

Complete

Suzanna McLeod

Jul-18

City Beautiful notified that contract was awarded

Suzanna McLeod

Jul-18

Nu-Leaf notified that contract was awarded

Suzanna McLeod

Jul-18


Suzanna McLeod

Jul-18


4/25/2018 4/25/2018 4/25/2018 5/30/2018 5/30/2018 5/30/2018 5/30/2018

Tree pruning NV & SP playground & removal of Oak at Spring Park Spring Park Dumpster Enclosure Replacement Picket Fence at Flagstone in Parkview Service Area Savannah Square Landscape Improvements Academy Row/Meeting House Landscape Improvements South Village Landscape Improvements Parkview Landscape Improvements

Nu-Leaf has scheduled the work to begin in June 2018. Service Area has been notified. Top Line Recreation reports the equipment will be shipped 2nd week of July. 10-14 days to install Top Line Recreation reports the equipment will be shipped 2nd week of July. 10-14 days to install

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Date Approved 5/30/2018 5/30/2018 5/30/2018

Project Partial Replacement of NV Pool Deck NV Gutter & Downspout Replacement Pool Furniture Replacement Lakeside/Spring Park

Assigned to

Estimated Completion

Todd Haskett

Jun-18

Todd Haskett

Jul-18

Todd Haskett

Jul-18

Comments Nu-Leaf repaired pipe, Albert Riddle approved pavers selected and awaiting delivery of pavers to complete. American Seamless notified that contract was awarded FL Patio notified that contract was awarded, furniture has a 5-6 week lead time once deposit received, furniture expected by end of July.

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7$% 2 Survey Results

Motion Subject:

Background:

Funding Source:

N/A

Budgeted Amount: N/A N/A

Bids Received:

See survey summary in reference section. Appendices:

Management Recommendation:

Motion on the Agenda:

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7$% 3 Celebration News

Motion Subject:

To look at modernizing the current Celebration News newspaper format to a magazine format

Background:

Management was tasked with looking at upgrading the Celebration News from a newspaper format to something more modern in the fall of 2017.

Funding Source:

Graphic design outsourced rather than produced in-house

Budgeted Amount: N/A Print2Order

Bids Received:

See in-house vs outsource analysis

Appendices:

Based on feedback from the Board at the workshop on June 11 and Management feedback from largest advertisers, management would concur that a Recommendation: magazine format would be an upgrade to the newspaper format.


Motion to approve the outsourcing of the Celebration News to a magazine format by Print2Order.

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7$% 4 Flag Football Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Flag Football

Background:

The Parks & Recreation Program Plan was established to assist the Recreation Committee in establishing the highest quality program and sports leagues to recommend to the Board of Directors of CROA.

Funding Source:

N/A


Bids Received:

Celebration Flag Football contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Flag Football.

Motion to approve a one-year contract with an option to renew with Celebration Flag Football as the youth football league for Celebration, as recommended by the Recreation Committee.

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7$% 5 Lacrosse Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Phoenix Lacrosse

Background:


Funding Source:

N/A


Bids Received:

Celebration Phoenix Lacrosse contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Phoenix Lacrosse.

Motion to approve a one-year contract with an option to renew with Celebration Phoenix Lacrosse as the youth lacrosse league for Celebration, as recommended by the Recreation Committee.

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7$% 6 Little League Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Little League

Background:


Funding Source:

N/A


Bids Received:

Celebration Little League contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Little League.

Motion to approve a one-year contract with an option to renew with Celebration Little League as the youth baseball league for Celebration, as recommended by the Recreation Committee.

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7$% 7 Soccer Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Youth Soccer

Background:


Funding Source:

N/A


Bids Received:

Celebration Youth Soccer contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Youth Soccer.

Motion to approve a one-year contract with an option to renew with Celebration Youth Soccer as the youth soccer league for Celebration, as recommended by the Recreation Committee.

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7$% 8 Piano Club Contract Approve a one-year contract with an option to renew with the Piano Club

Motion Subject:

Background:


Funding Source:

N/A


Bids Received:

Piano Club contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with the Piano Club.

Motion to approve a one-year contract with an option to renew with Piano Club as the piano enrichment program for Celebration, as recommended by the Recreation Committee.

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7$% 9 Roseville Corner Roof Replacement Approval of roof replacement at Roseville Corner Service Area

Motion Subject:

Background:

Roseville Corner duplexes and triplexes are scheduled for roof replacement in the 2016 Reserve Study update in 2019. During the painting project some wood rot was found and the project was put on hold until the wood could be repaired. Hurricane Irma came through in September 2017 and tore shingles from some of the units. Owners at the budget meeting requested that we determine if the roof replacement could be moved up by 6 months to avoid possible duplication of work and cost.

b d

Funding Source:

d h

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f h

f

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ld

Replacement Reserve

Budgeted Amount: Line 4.021 of 2016 Updated Reserve Study in the amount of $337,787.00

Bids Received:

Caroll Bradford Janney Construction Performance Roofing Stratus Roofing

$321,900.00 $248,945.00 $298,500.00 $436,435.00

Universal Contracting $259,260.00

Roof Replacement bid specification attached

Appendices: Performance Roofing is recommended by management because we have had positive experience with them, they come in under the Reserve Study budget if Management coupled with the owners representative and wood repair damage. We only have Recommendation: experience with Performance and Universal Contracting but not with Universal other than repairs.


Motion to approve the Roof Replacement Roseville Corner Duplexes and Triplexes by Performance Roofing in the amount of $298,500.00 Roseville Corner Service Area Replacement Reserve

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7$% 10 Roseville Corner Wood Damage Repair To approve wood damage repair at Roseville Corner Service Area

Motion Subject:

Background:

Funding Source:

During the painting project in 2017, wood damage was discovered along the facia and the painting project was postponed until the wood could be repaired. At the budget meeting, the owners asked if management woudl do projections to see if the roofing project could be moved up from 2019 and replaced when the wood damage was replaced. Replacement Reserves

Budgeted Amount: Line 4.021 of the 2016 Updated Reserve Study in the amount of $332,787.00

Bids Received:

CN Prestige: $13,450.00 EmpireWorks $ 4,200.00 Universal Contracting: bid is not defined but based on linear feet needed to be replaced, unquantified.

Appendices:

The wood repairs are fairly simple. Management does not have a history with EmpireWorks, however, they are a member of CAI, have been in business since 2002 and work throughout Florida. Management checked local references that were all favorable.



EmpireWorks to do the repair of wood damage coordinating with roofing contractor.

Motion to approve EmpireWorks to repair the wood damage at Roseville Corner in the amount of $4,200.00 - Roseville Corner Service Area Replacement Reserve Expenditure

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7$% 11 Roseville Corner Roofing Owners Representative

Motion Subject:

Background:

Funding Source:

To approve an engineering firm to represent CROA and the Service Area during the Roof Replacement project doing interim and final inspections for each building.

A best practice of major projects being contracted is to hire an Owners Representative. The Owners Rep reviews the scope of the project, does interim and final inspections to assure the construction is done according to the specifications. Owners Representatives are typically engineers with experience on the type of project. Replacement Reserves

Budgeted Amount: Line 4.021 of the 2016 Updated Reserve Study budgeted $332,787

Bids Received:

Appendices:



Delta Engineering: KWA Engineering:

$22,000 $36,000

The construction defect attorney for another project in the community was consulted regarding engineers for a roofing project to get competitive bids. They (the attorney) have had favorable results with Delta Engineering. Management recommends using Delta Engineering, on the basis of cost and attorney feedback.

Motion to approve Delta Engineering as the Owners Representative for the Roseville Corner roof replacement in the amount of $22,000.00 Roseville Corner Service Area Replacement Reserve

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7$% 12

Motion Subject:

Background:

Funding Source:

To approve an engineering professional to perform forensic engineering for construction defect lawsuit for South Village, Savannah Square and North Village Townhome Service Areas, as recommended by Angius & Terry Angius and Terry have filed the Florida Statute 558 notice which gives the contract and named parties 75 days to respond (pre-litigation lawsuit.) During that time, they recommend we have a forensic engineer do destructive testing to determine what needs to be done to repair the roof so that the roof will have a normal life, as if installed properly. Replacement Reserve for South Village, Savannah Square and North Village Townhome Service Areas

Budgeted Amount: $15,000

Bids Received:

Angius & Terry sent to two engineering firms familiar with Construction Defect lawsuits and recommends using Woods Engineering. Initial estimate from Angius & Terry for engineer was $25,000. Woods Engineering Contract dated June 13, 2018 N/A

Appendices:



Management supports the recommendation of Angius & Terry to contract with Woods Engineering.

Motion to approve the contract with Woods Engineering to perform forensic engineering on re-roofing for South Village, Savannah Square and North Village Townhomes at an amount not to exceed $15,000.00 - South Village Replacement Reserve Expenditure of $6,900.00, Savannah Square Replacement Reserve Expenditure of $3,000.00 and North Village Replacement Reserve Expenditure of $5,100.00

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7$% 13 Town Hall Entrance Remodel

Motion Subject:

Background:

Funding Source:

Approve initiation of design for the remodel of the front and rear entrance of Town Hall

There was a budget to remodel Town Hall in the reserve study. The lobby and restrooms were remodeled in late 2017 and early 2018. The front and rear entrance of the building are in need of renovations discussed on the Board Drive Around to address safety concerns as well as enhance the appearance of the main entrances to Town Hall. Replacement Reserve Expenditure

Budgeted Amount: Line 1.582 Interior Renovations, partial in the amount of $131,950.00. Canin Associates in the amount of $7,840.00

Bids Received:

Appendices:



Bid from Canin Associates and Design Matrix attached. Phase I of renovation was lobby and restroom renovations totaling $53,755, leaving $78,195 for entry renovations from the Interior Renovations budget in the Reserve Study. See Interior Renovation spreadsheet. Albert Riddle is working with Canin Associates and has met with the Operations Manager Todd Haskett regarding the design concepts and management recommends having Albert complete the design based on his expert architectural landscape and hardscape knowledge.

Motion to approve the design of the front and rear entrance remodel of Town Hall by Canin Associates in the amount of $7,840.00 – CROA Replacement Reserve Expenditure

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7$% 14 Plant Replacement Approval of Plant Replacement throughout CROA Parks and Facilities

Motion Subject:

Background:

Funding Source:

Minimal plant replacements were done in 2016 and 2017 with prior landscape contractor. In 2018, the new landscaper familiarized themselves with CROA Parks and Facilities and completed an inventory of items that needed to be addressed to bring the property up to first class standard as required in the landscape specifications. Replacement Reserves

Budgeted Amount: See attached Replacement Reserve Landscape Funds Analysis spreadsheet Yellowstone $106,099.50

Bids Received:

See letter from Yellowstone

Appendices:



Management recommends Yellowstone to install the plants, as the current landscaper with warranties.

Motion to approve the installation of plants throughout CROA Parks and Facilities by Yellowstone Landscape in the amount of $106,099.50 CROA Replacement Reserve Expenditure

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7$% 15 Heritage Hall Interior Renovations

Motion Subject:

Background:

Funding Source:

To approve interior renovations of kitchen, restrooms, hallway & floor in Heritage Hall

Meeting Hall, entry, restrooms and kitchen are in poor condition due to age and use. Interior renovation is scheduled in the Reserve Study for 2018 and will include replacement of cabinets and counter-top, restroom and kitchen faucets, fixtures, appliances and painting. All material and color selections will be review and approved by Geoffrey Mouen, upon Board approval of the project

Replacement Reserve Expenditure

Budgeted Amount: $36, 058 per Line 1.534 of the 2016 Reserve Study Update See bid coversheet attached

Bids Received:

Appendices:



The project is time sensitive due to the frequent use of the meeting space. Two weeks have been reserved for the project starting at the end of Summer Breakout. The lead time for cabinets is four to five weeks. Approve project so that it can take place per the Replacement Reserve Project plan for Operations, as published.

Motion to approve the interior renovations of Heritage Hall at an amount not to exceed $36,058.00 - CROA Replacement Reserve Expenditure

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7$% 16 Becker Invoice Approve payment of Deferred Charges billed by Becker 6/8/2018

Motion Subject:

Background:

Funding Source:

On advice of AriasBossinger, some accounts made sense to stay at Becker. A series of events caused management to examine those accounts at Becker and on advice from counsel AriasBossinger, all accounts are being moved from Becker. This account had deferred charges that were not previously invoiced. Operating Expenditure

Budgeted Amount: $106,716 budgeted for 2018 for legal expense N/A

Bids Received:

Becker invoice for $6,979.12

(Detailed invoice in Section III)

Appendices:

Management recommends paying invoice, as management will continue to Management monitor the payment plan collecting all assessments and deferred legal Recommendation: expenses.


Motion to approve a legal invoice for Becker & Poliakoff in the amount of $6,979.12 - CROA Operating Expenditure

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TABS 17, 18, 19, 20, 21 Tab 17 Motion approve to initiate the fining process for 9 Non-Compliance Items through Notification of the Covenants Committee meeting to confirm or reject the fine. This action item begins the process by going to the Covenants Committee at their next meeting. The Homeowner has the opportunity to appear at the Committee meeting to plead their case prior to the committee voting to confirm or deny the fine. Once they confirm, the fining of $100 per day begins and a letter is sent to them notifying them of the decision and consequences. The Homeowner still can appeal to the Board of Directors.

Tab 18 Motion to approve 1 CROA and 2 Service Area Intent to Lien Letters to owner delinquent more than one assessment. “Intent to Lien” letters are a result of an arrearage of greater than two quarters of CROA Assessments and/or more than two months with their Service Area Assessments. The Intent to Lien by Florida Statute gives the owner 45 days to pay before the account is sent to the attorney for collections.

Tab 19 A. Motion to approve 10 Attorney Recommended write-off’s for the amount of $2,043.06 Write off balances as directed by counsel due to a satisfaction of lien and balances after foreclosure. B. Motion to approve 5 Ledger Balance write-off’s for the amount of $31.24 Write off of end of year ledger balances due to interest and late fees that were charges after the estoppel was issued and before the change in ownership was received.

Tab 20 Motion to approve 1 fee waiver request from a resident for $38.97. Waivers have been requested by owners over the course of the month. The guideline the Board has been following is to waive no more than two late fees and associated interest for any owner over a five year period of time. Certain exceptions due to death have been granted in the past.

Tab 21 A. Motion to approve payment plans #1 & #2 as requested by the resident. B. Motion to deny plan #3 as requested by the resident and counter as recommended by management. Payment Plans which have been requested by the resident. They can be approved, denied or countered.

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Section II Reference Materials

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Action Item Reference Materials

7$% 12 Resident Survey Summary Resident Survey Summary

Motion Subject:

Background:

Funding Source: Budgeted Amount:

Bids Received:

N/A

Appendices:



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COMMUNITY ASSESSMENT Celebration Residential Owners Association This report provides an overview of the overall Report of Findings for the fifth quarterly survey of residents, available from May 3 to May 24, 2018. Designed by the CROA Board of Directors, this survey contained two overall areas of inquiry: Community Standards and Overall Satisfaction. The survey was distributed to 3,335 homeowners; with these, a total of 2,988 were delivered, 1,958 were opened (65.5% of those delivered) and 822 were completed (a 42.0% response rate). Community Standards / Covenants The CROA Board, as well as the Covenants Committee, wanted to know more about how residents viewed various aspects associated with the community standards process and the covenants committee and its work. Maintaining appropriate standards are an important part of the work of CROA, and help contribute to the quality of homes and appearance of property throughout the community. With this, a series of questions were asked, each with opportunities for respondents to provide written responses. The first question was “Overall, how well is CROA maintaining community standards with the residential properties?” Using a five-point scale where 5 was the highest rating (‘very well’), the average was 3.85, with over two-thirds (68.0%) reporting a response of 4 or 5. A total of 199 respondents (24.2%) provided written comments.

Residents were asked about their satisfaction with five specific aspects of the community standards efforts in Celebration. The responses, shown below, demonstrate a higher than mid-point score for each of these items. Written comments were provided by 139 people, or 16.9% of respondents.

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Third, residents were asked about issues that have the greatest problems. Landscaping represented over one-fourth (29%) of the responses, followed by repairs (15%), other (15%), cleaning (10%) and painting (4%). Nearly one-quarter (24%) of respondents reported that none of these poses problems. Written responses were offered by 13.7% of respondents (113 people). Survey respondents were asked whether they had ever received an email or letter for a covenants noncompliance issue; over one-half (60%) responded “yes” to this question. For those who responded “yes”, they were asked about their earlier awareness and follow-up with the issue. As summarized here, nearly two of five respondents (39.9%) had not previously known about the issue, over one-half (54.7%) addressed it promptly. A related question was whether the resident had ever appeared before the Covenants Committee; 7% responded “yes” to this.

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The last question regarding community standards focused on information sources, and the helpfulness of various approaches. Articles in the Celebration News were the highest rated item (2.55 on a 4-point scale), followed by Town Hall Staff (2.3) and the Friday Flash (2.17). Respondents were offered the option of indicating that they had never used the communications approach, or did not know; over one-half of respondents reported this response for the New Owner Welcome Packet, and over onethird (34.6%) made this choice for Inspectors Reviewing Property. The final opportunity for input was another open-ended question for additional comments or recommendations; this was used by 148 respondents, or 18% overall. Satisfaction The second survey topic addressed overall satisfaction with life in Celebration. The responses to this question are particularly helpful, because the same question was asked at the same point in time one year earlier. The question was: “Please rate your overall satisfaction with life in Celebration using the scale below.” Seven choices were provided, noted in the illustration; for scoring, these responses were arrayed on a seven-point scale, numbered from 1 (Extremely Dissatisfied): to 7 (Extremely Satisfied).

Also interesting is the comparison between the current 2018 responses and the responses from 2017. Provided in the following illustration, this data shows that the satisfaction levels among residents is notably higher than one year earlier; parallel is the fact that the level of dissatisfaction is notably lower. The mean score is 6.08 for 2018 and 5.73 for 2017. In addition, when collapsing several response choices, general satisfaction (with the top two satisfaction items) is 80.7% (compared with 73.4% in 2017); the current dissatisfaction level (the bottom two dissatisfaction items) is 2.9% (compared with 6.2% from 2017), representing a reduction of over one-half.

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Satisfaction Responses: 2017 and 2018 Mean Score: 6.08 (2018) vs. 5.73 (2017) 7 point scale from Extremely Dissatisfied to Extremely Satisfied Extremely Dissatisfied Moderately Dissatisfied Somewhat Dissatisfied Neither Dissatisfied nor Satisfied Somewhat Satisfied Moderately Satisfied Extremely Satisfied ‐10.0%

0.0%

10.0%

20.0%

Absolute Percentage Change 2017‐2018

30.0% 2017

40.0%

50.0%

2018

The final open-ended question was “What suggestions do you have?” For this question, a total of 172, or 20.9%, of respondents provided a response. Summary This summary report for the May, 2018 survey addresses highlights from the two topic areas for the survey: Community Standards and Overall Satisfaction. The data from the numerical questions, and the rich responses provided by residents with the open-ended opportunities, provides helpful data for the CROA Board and management personnel to address areas of concern. With particular attention to the comments and suggestions regarding the range of community standards issues, careful attention is provided by the Board and management, with the Covenants and Architectural Review Committees, to determine ways to improve standards, processes and overall implementation efforts. These and the overall suggestions continue to aid with future planning, to improve further what is offered and available in Celebration. Authored by CROA Board Directors David S. Anderson, Ph.D. and Debie McDonald June 14, 2018

Editor’s Note: The more detailed Report of Findings is available on the Celebration website, along with the reports of the four prior resident surveys from 2017 and 2018.

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7$% 3 Celebration News

Motion Subject:

To look at modernizing the current Celebration News newspaper format to a magazine format

Background:

Management was tasked with looking at upgrading the Celebration News from a newspaper format to something more modern in the fall of 2017.

Funding Source:

Graphic design outsourced rather than produced in-house

Budgeted Amount: N/A Print2Order

Bids Received:

See in-house vs outsource analysis

Appendices:

Based on feedback from the Board at the workshop on June 11 and Management feedback from largest advertisers, management would concur that a Recommendation: magazine format would be an upgrade to the newspaper format.


Motion to approve the outsourcing of the Celebration News to a magazine format by Print2Order.

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Magazine Publishing Agreement Celebration This Agreement is made by and between Celebration Residential Owners Association., a Florida nonprofit corporation, herein after referred to as “CROA” or “ASSOCIATION” and Print2order Inc., a Nevada Corporation, herein referred to as “P2O” on the ______day of ______________, 20_____. WHEREAS, P2O is in the business of publishing, printing and mailing magazines on behalf of homeowners associations; and WHEREAS CROA wishes to retain P2O to produce and distribute a monthly (i.e., produced every month) magazine on its behalf, hereinafter referred to as the “Celebration News” or “CN”. NOW, THEREFORE, in consideration of the mutual promises and conditions hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is hereby agreed by and between CROA and P2O as follows:

1 . Scope of Agreement 1.1. P2O shall produce and publish thirty-six (36) issues of the CROA community magazine CN on a monthly (i.e., produced every month) basis starting ___________________, 20______ through _________________, 20______ to be delivered via standard bulk mail to all residents of the community at the addresses provided to P2O by CROA. 1.2. P2O agrees that it will cover all costs of publishing, design, typesetting, printing, and standard domestic postage of the CN at no cost to CROA, its management company or its board. 1.3. It is understood that P2O will be responsible for the monthly cost of mailing approximately ___________ magazines using USPS Standard Bulk Rate mail with a remaining set amount of copies sent to CROA as further described in Section 4.2. 1.4. CROA will be responsible for providing approved and edited content/copy used for publishing any pages of the CN not set aside for advertising. 1.5. P2O will layout and provide design for the content/copy in a manner that fits a CROA approved publication layout, as further described in Section 2 in its entirety. 1.6. CROA acknowledges that in order for P2O to create, publish and distribute a community magazine like the CN at no cost to CROA, P2O must sell advertising for placement in the CN, as further described in Section 6 in its entirety. 2. Content and Design 2.1. Content for the CN will be provided by the CROA. which will retain complete editorial control and will approve all content prior to being printed. Professional graphic design and editing services will be provided by P2O. CROA retains the exclusive rights to the content it provides. 2.2. High quality color photography will be incorporated to illustrate content and can be supplied by CROA if community shots are available and/or desirable. P2O will provide CROA with full access to P2O’s stock library of royalty-free images as needed. 2.3. The publications Cover Art will be custom created using stock images provided by P2O unless CROA chooses to provide its own images for the cover art. Pictures provided by CROA will only be used in the publication if they meet the minimum quality standards of 300dpi at the size being used and in focus. P2O has full discretion to reject an image, provided by CROA if it does not meet the standards needed to produce a high quality publication.

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Magazine/Newsletter Publishing Agreement Celebration Community Assocation 2.4. P2O will provide any and all graphic design needed for the publication to maintain a professional appearance that is in alignment with any CROA design guidelines. P2O understands the importance of maintaining the integrity and credibility of the CA publication and will work closely with CROA to insure that the publication presents itself in a fashion that meets or exceeds the design guidelines set by the community. 2.5. P2O will provide additional design services to CROA for content to be used in the CA, to include, but not limited to: community events, announcements, or other graphic representations in the form of advertisements at no additional cost to CROA. 3 . Publishing Schedule 3.1. Content materials for the CN are to be submitted by CROA to P2O by the seventh (7th) business day of every month prior to each publishing month in digital format through P2O’s publication management system. 3.2. P2O will provide CROA a digital first draft within two and up to 4 business days (2-4) business days after receiving the required initial content. 3.3. CROA will respond and provide P2O any revision requests within two (2) business days in order for P2O to provide requested revisions back to CROA in the form of a final draft for approval within two (2) business days for final approval. 3.4. Additional revisions will be provided if necessary to complete the publication. 3.5. CROA final approval will need to be received no later than the fifteenth (15th) business day or the twentieth (20th) day of the month, whichever comes first, of each month in order to allow for print production and mail preparation. 3.6. The stated days to complete each task are a general guideline, but are understood to be a maximum number of days. If the guidelines are found to be unsustainable for either P2O or CROA, it is mutually agreed that the two parties will work together in finding a solution that will provide the end result of a publication that is delivered to the community as described in section 4.1. 4. Delivery 4.1. The CN publication will be delivered via Standard Bulk Rate mail from the US Postal Service for arrival to residents’ homes on or before the first (1st ) and third (3rd) business day of the scheduled publishing month. P2O shall, at its best efforts, have the publication completed and dropped to the local US Post Office no earlier than ten (10) days and no later than two (2) days prior to that date. CROA understands that once the publication has been delivered to the Post Office, P2O has no further control of when the publication is delivered to the residents and P2O will not be held liable for any delays in delivery out of its control. 4.2. Additional copies of the CN publication, numbering a minimum five thousand (5,000) and not to exceed ten thousand (10,000), will be delivered to a single CROA designated location each month using UPS, FedEx or other currier selected by P2O. Once delivered to CROA, the distribution of any additional copies will be the sole responsibility of CROA. 4.3. If CROA finds that the number of additional copies it receives are not sufficient or are in excess of the publications demand, CROA will provide a written request of increase or decrease no later than the tenth (10th) business day of the month prior to the publication month.

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Magazine Publishing Agreement Celebration 4.4. CROA will provide, in writing, an approximate accounting of uncirculated copies every 90 days or within ten (10) business days of a written request from P2O. If uncirculated amounts exceed more than 20% of the additional copies sent to CROA during that period, P2O may decrease the amount being sent and will provide a written notice to CROA of its intent to decrease the number of copies in the upcoming month. 4.5. Any delay in the completion of the project due to actions or negligence of CROA, unusual transportation delays, or external forces beyond the control of P2O, shall entitle P2O to extend the completion/delivery date by the time equivalent to the period of such delay. 5 . Page Allotment 5.1. The CN publication will be produced with a maximum seventy-two (72) pages each month. CROA will have full editorial control of 55% of the pages based on the publications page count and P2O will control 45% of the pages for advertisements. The number of pages may vary from month to month based on advertising demand and the amount of content provided by CROA. Any decrease in page count can only happen in multiples of four (4) and as described in Section 5.2 and 5.3. 5.2. In the event that CROA is unable to provide the amount of content needed to fill its page allotment in any given month, P2O may assist in providing additional content relevant to the community and demographics. Any additional content provided by P2O for use on CROA allotted pages will be approved by CROA prior to its use. Or at its discretion, P2O may decrease the number of pages in a specific edition that has not met the necessary content requirements if such deficiencies are in multiples of four (4). A decrease in the publication page count that is due to decreased CROA content, will not affect the number of ad pages P2O is authorized to sell. The percentage of P2O ad pages will not be affected by any decrease in CROA content pages. 5.3. In the event that P2O is unable to fill all of its allotted advertising pages in any given month, P2O may decrease the CN page count by eliminating a portion of its own allotment of pages. This will not affect the allotment of pages provided to CROA. 5.4. In the event that CROA requires additional pages beyond its maximum allotment, CROA may purchase additional full pages of space, if available, for their own use at a 35% discount off current published rates. In the event that there are no pages available, CROA may purchase four (4) pages that will be added to the current page count of the CN. Requests in excess of four (4) pages will be quoted upon request due to a potential increase in postage costs to add such additional pages. 6. Advertising 6.1. P2O retains the sole right to sell advertising space in each issue of CN encompassing up to forty-five (45) percent of a seventy-two (72) page publication. P2O will provide all the necessary marketing materials, manpower and knowhow in obtaining advertisers for the CN. 6.2. No such advertising shall be from businesses that are offensive or otherwise inappropriate for a community publication; including but not limited to any advertising that is sexually explicit or considered adult-oriented content, that discriminate on the basis of age, sex, race, religion, etc., or that are in conflict, competition or are to the detriment of CROA; it being understood by both parties that being in conflict, competition or to the detriment of any homeowner or resident of the community or the professional or business pursuits thereof is not equivalent to being in conflict, competition or to the detriment of CROA. No advertiser in the CN shall have the ability to object to any other advertiser or proposed advertiser on the basis that such advertisers are in competition or otherwise in conflict. If at any time CROA finds that an advertiser does not fit within the scope of the community, P2O will remove and replace such

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Magazine/Newsletter Publishing Agreement Celebration Community Assocation advertisers upon written request, provided that the any of the items described in this agreement apply.

6.3. P2O reserves the right to decline or reject any advertisement for any reason at any time without liability even though previously acknowledged or accepted. 6.4. P2O will have full control of all advertising placement in the CN, including these specific pages; inside front cover (spread), inside back cover (spread), center fold and back cover. Additional advertising pages will be open placement based on the approved recurring theme and fluid layout of the advertisements is at the full discretion of P2O. 6.5. P2O collects and retains all advertising revenues as an offset to the cost of the on-going costs of the publication. Except as described in Section 7. 6.6. Advertiser disputes or any other dealings with advertisers shall be directed to P2O. CROA agrees and understands that the advertisers contained in the publication are under contract and are direct clients of P2O. CROA agrees not to negotiate or make any commitments on behalf of P2O in regards to advertiser requests or current business being carried out between P2O and its advertisers. 6.7. Published rates for the CN will be clearly displayed in a Media Kit created for CN. The Media Kit is distributed in the form of digital and print. Advertising rates are at the discretion of P2O and may change from time to time based on market conditions, availability and/or demand for the publication. 7 . Revenue Sharing 7.1. P2O agrees to provide revenue sharing for the term of this agreement starting with the third (3rd) edition and ending with the thirty-sixth (36th) edition. 7.2. CROA will receive a 5% revenue share of gross advertising receipts with a minimum of guarantee of one-thousand dollars ($1000.00) per edition. 7.3. Payment will be made directly to CROA for each published edition and within thirty (30) days of the published month. 8. Transition 8.1. P2O and CROA mutually agree that the process of the transition from newspaper to magazine will require a minimum of 60 days from the date of the signed agreement to the first publication. 8.2. CROA agrees to provide P2O a list of current advertisers and past advertisers, to include, but not limited to: Contact information, contracted rates, term and any other information in regards to the advertising relationship that was established and maintained by CROA. CROA will work with P2O to transition the current advertisers in a professional manner that may include, but is not limited to, a phone call from a CROA representative, an email and/or a direct mail notification of the transition. Any direct mailing expense will be the responsibility of P2O and must be agreed to in writing prior to being sent. 8.3. CROA will also provide P2O with all graphics files that were used to create advertisements that were created by CROA. 8.4. P2O agrees to provide CROA with transition letters for advertisers, media kits, welcome information and any further assistance needed when making the announcement of the transition to CROA’s current advertisers.

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Magazine Publishing Agreement Celebration 8.5. P2O and CROA will agree, in writing, on all written or spoken correspondence with advertisers, prior to its use, with efforts to limit attrition of current advertisers. 8.6. P2O will honor existing CROA advertising contracts for the term of the advertisers contract, not to exceed 12 months, provided the advertisers contract value is no more than 15% less than CROA’s published rates as of July 2017. 8.7. CROA will provide P2O with any payments that are made to CROA from advertisers, provided the payment was to be applied to an advertisement being placed in a future edition under P2O management. 8.8. P2O will provide CROA custom marketing materials for any community announcements or events to inform the community about the transition from newspaper to magazine. 9 . Addresses 9.1. Upon request, CROA shall provide a master mailing list to P2O by the tenth (10th) business day of each month prior to publication. CROA shall be responsible for the accuracy of the mailing lists provided and shall provide such lists in a standardized digital format such as CSV or Excel. 9.2. Addresses provided by CROA are the sole property of CROA and will not be sold or used by P2O for any other purpose than CROA directed business. 9.3. 10. Print Specifications The CN will be printed on bright white, high-quality 70# gloss text with an 80# text cover. All printing will be in full color unless certain aspects of the publication are intentionally provided otherwise. The publication will consist of a seventy-two (72) pages at an approximate flat size of 11”x17” folded and saddle-stitched to create an approximately 8.5”x11” finished magazine.

11. Copyright CROA shall maintain all copyright privileges with respect to the name of the community magazine and the magazine’s editorials and content, except that which is specifically reserved by the author in a written notice to CROA prior to publication.

12. Indemnification 12.1. CROA agrees to indemnify and hold harmless P2O, its officers, directors and employees and its successors and assigns, for and against any and all claims, damages, losses, settlement payments, liabilities, costs and expenses (including, without limitation, reasonable attorneys’ fees and expenses) suffered, sustained, incurred or required to be paid by any such indemnified person because of, that result from, relate to or arise out of any content of the publication provided by CROA. 12.2. P2O agrees to indemnify and hold harmless CROA, its officers, directors and employees and its successors and assigns, for and against any and all claims, damages, losses, settlement payments, liabilities, costs and expenses (including, without limitation, reasonable attorneys’ fees and expenses) suffered, sustained, incurred or required to be paid by any such indemnified person because of, that result from or pertain to the print and distribution services provided to CROA under this agreement. 13. Payment

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Magazine/Newsletter Publishing Agreement Celebration Community Assocation 13.1. All proceeds from the sale of advertising in the CN will be billed and collected by P2O from the respective advertisers it has contracted with for the CN publication. Payments inadvertently paid or delivered to CROA by advertisers be provided to P2O within 3 business days. 13.2. In the event that additional services are requested and approved in writing by CROA, any costs associated with such CROA-approved additional services shall be paid within ten (10) days of such request unless other written arrangements have been agreed upon. 13.3. Postage amounts for foreign mailing or additional postage required in the event that the publication is combined with an additional mailing requested by CROA will be due upon receipt of an invoice. 1 4. Additional Services 14.1. CROA may request additional services such as inserts, perforations, professional photography or other items outside of the scope of this Agreement. P2O will provide CROA with a written estimate for any additional costs associated with the request. Such additional services must be approved in writing by CROA.

15. Term and Extension 15.1.

The term of this agreement shall be thirty-six (36) months.

15.2. Upon completion of the thirty-six (36) month contract, if neither party has not provided the other with a thirty (30) day termination notice, the agreement will remain in force on a month to month basis for a period of up to ninety (90) days. 15.3. If neither party provides a notice of termination before ninety (90) days of the completion of this contract or attempts to negotiate, in writing, a new contract within that time, this contract will automatically extend for an additional twelve (12) month term. 16. Termination 16.1. P2O may terminate this agreement upon sixty (60) days written notice to CROA in the event that the monies garnered from advertising sales become less than the expenses required to produce the CN for four (4) or more consecutive publications. 16.2. Upon any breach of this agreement by P2O, CROA may terminate this agreement by providing P2O with thirty (30) days’ written notice of said breach and of CROA’s intent to terminate. 16.3. In the event of termination by either party or non-renewal of this agreement, P2O agrees to provide CROA the current advertiser information.

17. Exclusivity P2O 2O will be the sole publisher for CROA’s community magazine during the term of this Agreement and CROA agrees not to authorize any other person or company to publish or distribute a printed

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Magazine Publishing Agreement Celebration newsletter or magazine on its behalf during the term of this Agreement. Notwithstanding the foregoing, this Agreement will not prohibit CROA from distributing or otherwise sending letters, surveys, ballots or any other information CROA deems necessary and appropriate to the members of the CROA or the general public.

1 8. Invalid Provisions If any part of this agreement is found to be invalid by a competent jurisdiction of the State of Florida, such invalidation of such part or portion of this Agreement will not invalidate the remaining provisions thereof, and shall remain in full force and effect.

19. Attorneys’ Fees and Cost In the event of litigation between the parties, the prevailing party shall be entitled to its reasonable attorneys’ fees and costs incurred.

20. Governing Law This Agreement shall be governed by the law of the State of Florida.

21. Entire Agreement This Agreement becomes binding once it has been signed and agreed to by authorized representatives of both parties. This agreement contains the full understanding of the parties and may not be amended, modified or canceled except in writing by both parties. The parties agree that this Agreement is based on mutuality of language and will not be construed against either party.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the first date herein written. The date of the first publication from which the term will commence: ________________, 20____ Signatures:

Print2order Inc., a Nevada Corporation By:____________________________________________ Date:___________________ April Stewart President, Print2order Inc.

Celebration Community Association, a By:_____________________________________________ Date:___________________

Name:__________________________________________ Title: ___________________________________________ Approved by the board on this date: ___________________

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TAB 4 Flag Football Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Flag Football

Background:


Funding Source:

N/A


Bids Received:

Celebration Flag Football contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Flag Football.

Motion to approve a one-year contract with an option to renew with Celebration Flag Football as the youth football league for Celebration, as recommended by the Recreation Committee.

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Reviewed by: _ _ _ _ _______

Agreement No. 11012018FlagFootball Project: 610 Scope of Services: Celebration Flag Football

SERVICES AGREEMENT THIS AGREEMENT, is made effective as of the 1st day of November 2018, by and between Celebration Residential Owners Association, Inc. (herein referred to as the "Owner"), whose mailing address is 851 Celebration Avenue, Celebration, FL 34747, Attention: David Anderson, and Celebration Flag Football (herein referred to as the "Contractor") whose mailing address is 609 Nadina Pl, Celebration, FL 34747. WITNESETH WHEREAS, Owner desires to employ the services of Contractor for a period beginning 11/01/2018, and ending 4/1/2019, or as otherwise modified as set forth in this Agreement, to pe1form the hereinafter described. :Seryice:s, and Contractor desires to be so employed. ·· NOW THEREFORE, in consideration of the premises and the mutual covenants and obligations contain~d "in this Agreement, the parties agree as follows: · 1.

DEFINITIONS .

a. Agreement. The Agreement consists of this Services Agreement, the Scope of Services, the Rate Schedule, the form of Changed Service Authorization, the form of General Release, and all other documents enumerated on the List of Exhibits set forth below. The Agreement represents the entire and integrated Agreement between the parties hereto and supersedes all prior negotiations, representations or agreements, either written or oral. The Agreement may be amended or modified only as set forth below in Article 6. b. Services. The term "Services" as used in this Agreement shall be construed to include all Services set forth in Exhibit A, all obligations of Contractor under this Agreement and where any Changed Service Authorizations have been issued pursuant to Article 6 of this Agreement, the changed Services set forth therein. 2.

SCOPE OF SERVICES.

a. A description of the nature, scope and schedule of Services to be performed by Contractor under this Agreement in accordance with the following List of Exhibits:

3.

i.

Exhibit A, Scope of Services, _Q_ page.

ii.

Exhibit B, Rate Schedule, _J_ page.

BASIS FOR COMPENSATION AND PAYMENTS. Fees - Hourly Rental.

a. Contractor will be in voiced at the beginning of their specific season at the agreed upon rate of $ 10 dollars per registered participant. Contractor will drop off payment made payable to Celebration Residential Owners Association, Inc. otherwise known as CROA at Town Hall, 851 Celebration Ave, Celebration, FL 34747. Payment is due in full within 15 days of the invoice date. Failure to pay within that period of time will result in the cancelation of practices and games.

b. Owner retains the right to reduce any portion of Contractor's Scope of Services as set forth in Article 2, or in any Changed Service Authorization, in accordance with the provisions of Article 6 of this Agreement. All invoices should reference the contract number and be returned to the following address: c.

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Services Agreement Page 2

CROA 851 Celebration Ave Celebration, FL 34747

4. REPRESENTATIONS. WARRANTIES, AND COVENANTS. Contractor hereby represents to Owner that: (a) it has the experience and skill to perform the Services as set forth in this Agreement; (b) that it shall comply with all applicable federal, state, and local laws, rules, codes, and orders of any public, quasi public or other government authority; (c) it is duly licensed to observe and perform the terms, covenants, conditions and other provisions on its part to be observed or performed under this Agreement; (d) it has by careful examination satisfied itself as to: (i) the nature, location and character of the general area in which the Services are to be performed including, without limitation, the surface conditions of the land and all structures and obstructions thereon, both natural and manmade, the surface water conditions of the general area and, to the extent pertinent, all other conditions; and (ii) all other matters or things which could in any manner affect the performance of the Services. 5.

INSURANCE: INDEMNIFICATION. a.

Contractor shall, throughout the performance of its Services pursuant to this Agreement, maintain:

i Occurrence basis comprehensive general liability insurance (including broad form contractual coverage) and automobile liability insurance, with minimum limits of $1,000,000, respectively, combined single limit per occurrence, protecting it and Owner from claims for bodily injury (including death) and property damage which may arise from or in connection with the performance of Contractor's Services under this Agreement or from or out of any act or omission of Contractor, its officers, di.rectors, agents, and employees; and

ii Workers' compensation insurance as required by applicable law (or employer's liability insurance with respect to any employee not covered by workers' compensation) with minimum limits of Five Hundred Thousand Dollars ($500,000) per occurrence. b. All such insurance required in Paragraph a. shall be in companies and on forms acceptable to Owner and shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days prior written notice thereof is furnished to Owner. Certificates of insurance (and copies of all policies, if required by the Owner) shall be furnished to the Owner. In the event of any cancellation or reduction of coverage, the Contractor shall obtain substitute coverage as required under this Agreement, without any lapse of coverage to Owner whatsoever. c. Contractor shall defend (if requested by Owner) or pay for Owner's defense, indemnify and hold Owner and its officers, directors, agents, employees, managers and assigns harmless from and against any and all claims, demands, suits, judgments, losses, or expenses of any nature whatsoever (including attorneys' fees, paralegal fees, and court costs) arising directly or indirectly, in whole or in part, from or out of: any act or omission of Contractor, its officers, directors, agents or employees; any breach of Contractor's representations as set forth in this Agreement; or any other failure of Contractor to comply with the obligations on its part to be performed under this Agreement. The provisions of this paragraph shall survive the expiration or earlier termination of this Agreement. 6.

MODIFICATIONS, ADDITIONS, OR DELETIONS TO THE SERVICES.

a. A Changed Service Authorization shall be in writing by the Owner, in the form and manner attached to this Agreement as Exhibit C, which shall consist of additions, deletions, or other modifications to the Agreement. b. The Owner may, from time to time, without affecting the validity of the Agreement, or any term or condition thereof, issue Changed Service Authorizations which may identify additional or revised Scope of Services, or other written instructions and orders, which shall be governed by the provisions of the Agreement. The Contractor shall comply with all such orders and instructions issued by the Owner. Upon receipt of any such Changed Service Authorization, the Contractor shall promptly proceed with the Changed Service Authorization, and the resultant decrease or increase in the amount to be paid the Contractor, if any, shall be governed by the provisions of Article 3 in this Agreement.

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7.

PROTECTION OF PERSONS AND PROPERTY.

a. The Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the Services, and shall provide all protection to prevent injury to all persons involved in any way in the Services and all other persons, including, without limitation, the employees, agents, guests, visitors, invitees and licensees of the Owner who may visit or be affected thereby. b. All Services, whether perfo1med by the Contractor, its Subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools and like items used in the Services, shall be in compliance with, and conform to: (a) all applicable Jaws, ordinances, rules, regulations and orders of any public, quasi-public or other governmental authority; and (b) all codes, rules, regulations and requirements of the Owner and its insw-ance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern. c. The Contractor shall at all times keep the general area in which the Services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the Services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means and methods of cleanup, removal or disposal as the Owner may make known to the Contractor. In the event the Contractor fails to keep the general area in which the Services are to be perfo1med clean and free from such waste or rubbish, or to comply with such standards, means and methods, the Owner may take such action and offset any and all costs or expenses of whatever nature paid or incurred by the Owner in undertaking such action against any sums then or thereafter due to the Contractor. 8. BOOKS AND RECORDS. Contractor shall maintain comprehensive books and records relating to any Services performed under this Agreement, which shall be retained by Contractor for a period of at least four (4) years from and after the completion of such Services. Owner, or its authorized representatives, shall have the right to audit such books and records at all reasonable times upon prior notice to Contractor. The provisions of this paragraph shall survive the expiration or early termination of this Agreement. 9. ASSIGNMENT. This Agreement is for the personal services of Contractor and may not be assigned by Contractor in any fashion, whether by operation of law, or by conveyance of any type including, without limitation, transfer of stock in Contractor, without the prior written consent of Owner, which consent Owner may withhold in its sole discretion. Owner retains the right to assign all or any portion of this Agreement at any time. Upon such assignment, and provided the Assignee shall, in writing, assume Owner's obligations under this Agreement, Owner shall be automatically released and discharged from any and all of its obligations under this Agreement, and Contractor shall thenceforth look solely to the Assignee for performance of Owner's obligations under this Agreement.

10. SUSPENSION OR TERMINATION. Anything in this Agreement to the contrary notwithstanding, Owner shall, in its sole discretion and with or without cause, have the right to suspend or terminate this Agreement upon seven (7) days prior written notice to Contractor. In the event of termination, Owner's sole obligation and liability to Contractor, if any, shall be to pay to Contractor that portion of the fee earned by it, plus any earned amounts for extra Services pelformed pursuant to Articles 3 and 6, through the date of termination, plus any Reimbursable Expenses incurred (to the extent these are expressly allowed under Article 3). 11. SUBCONTRACTORS. If the Contractor desires to employ Subcontractors in connection with the performance of its Services under this Agreement: a. Nothing contained in the Agreement shall create any contractual relationship between the Owner and any Subcontractor. However, it is acknowledged and agreed that the Owner is an intended third-party beneficiary of the obligations of the Subcontractors related to the Services and any agreement between the Contractor and Subcontractor show identify Owner as a third party beneficiary to the agreement.

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Services Agreement Page4

b. Contractor shall coordinate the services of any Subcontractors, and remain fully responsible under the terms of this Agreement, Contractor shall be and remain responsible for the quality, timeliness and the coordination of all Services furnished by the Contractor or its Subcontractors. c. All subcontracts shall be in writing. Each subcontract shall contain a reference to this Agreement and shall incorporate the terms and conditions of this Agreement to the full extent applicable to the portion of the Services covered thereby. Each Subcontractor must agree, for the benefit of the Owner, to be bound by, such terms and conditions to the full extent applicable to its portion of the Services.

12.

NOTICE.

a. Notices required or permitted to be given under this Agreement shall be in writing, may be delivered personally or by mail, telex, e-mail, cable, or courier service, and shall be deemed given when received by the addressee. Notices shall be addressed as follows: Ifto Owner:

Celebration Residential Owner's Association, Inc 851 Celebration Avenue Celebration, FL 34747 Attn: David Anderson

If to Contractor:

Celebration Flag Football 609 Nadina PL Celebration, FL 34747 Attn: Jeff Jarzombek

or to such other address as either party may direct by notice given to the other as hereinabove provided. b. Notwithstanding the foregoing, any notice sent to the last designated address of the party to whom a notice may be or is required to be delivered under this Agreement shalt not be deemed ineffective if actual delivery cannot be made due to a change of address of the party to whom the notice is directed or the failure or refusal of such party to accept delivery of the notice.

13.

LEGAL PROCEEDINGS.

a. The Agreement shall be construed and interpreted in accordance with the laws of the State of Florida and shall constitute the entire and sole understanding of the parties hereto notwithstanding any prior or written statements, instructions, agreements, representations, or other communications. b. Any legal proceeding of any nature brought by either party against the other to enforce any right or obligation under this Agreement, or arising out of any matter pertaining to this Agreement or the Services to be performed hereunder, shall be submitted for trial, before the Circuit Court of the Ninth Judicial Circuit in and for Orange/Osceola County, Florida; or, if the Circuit Court does not have jurisdiction, then before the United States District Court for the Middle District of Florida (Orlando Division); or if neither of such courts shall have jurisdiction, then before any other court sitting in Orange/Osceola County, Florida, having subject matter jurisdiction. The parties consent and submit to the jurisdiction of any such court and agree to accept service of process outside the State of Florida in any matter to be submitted to any such court pursuant hereto.

In the event that any provision of the Agreement is judicially construed to be invalid by a court of c. competent jmisdiction, such provision shall then be construed in a manner allowing its validity or, if this leads to an impracticable result, shall be stricken but, in either event, all other provisions of the Agreement shall remain in full force and effect.

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Services Agreement Pages

14.

MISCELLANEOUS PROVISIONS.

a. Any failure by Owner to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Owner may subsequently require strict compliance at any time, notwithstanding any prior failw·e to do so. b. The acceptance of final payment under this Agreement, or the acceptance of final payment upon early termination hereof, shall constitute a full and complete release of Owner by Contractor from any and all claims, demands and causes of action whatsoever which Contractor may have against Owner in any way related to the subject matter of this Agreement and Contractor shall as a condition precedent to receipt of final payment from Owner, submit to the Owner a fully and properly executed General Release, in the form attached to this Agreement. Neither the Owner's review, approval or acceptance of, nor payment for, any of the Services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Contractor shall be and remain liable to Owner in accordance with law for all damages to Owner caused by the Contractor's performance of any of the Services furnished pursuant to this Agreement. c. It is understood and agreed that Contractor is acting as an independent contractor in the performance of its Services hereunder, and nothing contained in this Agreement shall be deemed to create an agency relationship between Owner and Contractor. The rights and remedies of Owner provided for under this Agreement are cumulative and are in d. addition to any other rights and remedies provided by law.

IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed effective as of the day and year first above written.

OWNER

CONTRACTOR

Authorized Signature:-- - - - -- - - -- - - - --

Am o Signatur · ~on~ '(.,{_-

Print Name:-- - - -- - - -- - - - - -

Print N a m e ~ .

Title: President

Title: President

Date: - - - - - - - - -- - -- - - - -

Date: -

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--"'c=-----___,__ I L_, _ . . . . _l -~ --

--

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Exhibit A Scope of Services Contract No. Scope of Services Contractor shall provide as set forth herein or, beginning on a date to mulually determine by Consultant and Owner, fully trained professionals. 1.

Field Facilities will be available for practices and games on a mutually agreed upon schedule at 851 Celebration Ave FL 34747 @ $10 per participant for the specific season.

2.

Contractor will provide sufficient staff, volunteers, and resources to professionally organize manage and operate a Youth Flag Football program with the terms outlined herein. Contractor shall be responsible for all aspects of the League including, but not limited to organizing participant registration, team rosters, establishing practice and game schedules, furnishing t-shirts and/or uniforms, trophies, participant medals, athletic equipment, and all other materials and services required to successfully administer a youth athletic program.

3.

Contractor must provide CROA with a list of the dates, times, location, and cost of program registration. Once registration is complete for a season, a list of the names, ages, and sex of each participant along with financial reports for number of paid participants and number of scholarship participants should be furnished to the Parks and Recreation department.

4.

Contractor is responsible for providing C.R.0.A proof of Level II Criminal Backg~·ound checks of all persons who manage, coach, officiate or otherwise have direct authority over children at any level. Note: CROA will monitor the participation of league coaches, staff members, and volunteers to ensure proof of background checks and will complete random/unannounced audits for proof of Level II background checks. Non-compliance could lead to discontinuation of usage agreement.

5.

Contractor must provide Owner with a copy of league's insurance policy certificates which meet the following requirements: $1,000,000 General Liability Per Occurrence, $2,000,000 General Aggregate; listing as additional named insured the following entities: •

Celebration Residential Owners Association,

•

Celebration Non-Residential Owners Association,

•

Celebration Joint Committee

•

Osceola County School District

Policy must name C.R.O.A as the Certificate Holder with mailing address 851 Celebration Ave. Celebration, FL 34747 6.

Contractor shall provide Town Hall with a seasonal league facility/field usage schedule detailing times and location of practices and games no later than 15 business days prior to season. Fields will be available for practices and games on a mutually agreed upon schedule.

7.

Contractor will remove athletic equipment from reserved field daily after schedule usage. During season, Contractor may request to store (Town Hall approved) athletic equipment on practice fields with the condition that equipment is organized in a manner in which it does not obstruct usage by other parties, or is accessible by other parties.

8.

Contractor will inform Owner of cancelled practices and games no less than 48 hours in advance. (In case of inclement weather, Service Provider shall notify Owner immediately)

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9.

Contractor will provide Town Hall complete participant registration report. Contractor is expected to keep an accurate record of all registered participants, and registration moneys collected. Service provider shall pay CROA the Celebration Athletic Group Fee of $10 per participant per season. C.R.0.A and/or The Recreation Committee reserve the tight to request league's registration and accounting reports at any time. Contractor must produce these reports upon request within three business days.

10. A separate facility usage agreement is required for any off-season camps, clinics, tournaments, and other forms of training; the described will not be considered as part of the league's "regular season" and therefore will be charged additional usage fees 11. Contractor agrees to remain in compliance Youth Sports Minimum Standard Requirements, as stated in the Celebration Recreation Program Plan. (Celebration Recreation Program is available at http://www.celebration.fl.us/town-hall/parks-and-recreation/recreation-program-plan/)

General Responsibilities: Contractor will be responsible for performing the following services: 1. 2.

Communicating to the participants the availability of programs as directed by Owner. Submitting to Owner accident reports for injuries to student(s) or staff occurring on property owned by Owner.

CROA will be responsible for perfo1ming the following services:

1. 2. 3. 4.

CROA will provide schedule of events that may conflict with practices or games to consultant. CROA will communicate with and landscape company regarding fields. CROA will provide landscape company with practice and game schedules. CROA will provide re-seeding of Athletic Field schedule one month prior to start of re-seeding process.

Marketing package 1. 2. 3.

CROA will provide one article and/or photo inclusion as it relates to the specified sports league in the Celebration Newspaper at editorial staff's discretion. CROA will provide three postings into the Friday Flash for league registrations, special event or general information involving the league. CROA will also add your program information to the Celebration Newspaper Recreation Program list and list of Recreational Programs on the Celebration Town Hall website. End of Exhibit A

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ExhibitB Rate Schedule Contract No.

Rate of Schedule Contractor will be invoiced at the beginning of their specific season at the agreed upon rate of $10 per registered participant. Contractor will drop off payment made payable to Celebration Residential Owners Association, Inc. otherwise known as CROA at Town Hall, 851 Celebration Ave, Celebration, FL 34747. Payment is due in full within 15 days of the invoice date. Failure to pay within that period of time will result in the cancelation of practices and games.

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CELEBRATION MINIMUM STANDARDS IN YOUTH SPORTS AND ACTIVITIES In order to enstu-e the highest level of quality in the youth sports and activities programming provided on Celebration Residential Owners Association owned or maintained facilities, the Recreation Program Plan Task Force developed the following minimum standards in youth sports. The minimum standards take in to account the following factors: • Safety and well-being of the participants • Quality of experience for the children and parents participating • Participant growth and development • Provisions governing the use of the athletic facilities

Safety and Well Being of Participants Criminal Background Checks The safety, well-being and e1tjoyment of our youth is the number one priority of the Celebration Residential Owners Association (CROA) for youth sports and activity programming. CROA requires that any youth sports or activity program that utilizes CROA facilities or fields conduct mandatory Level II Criminal Background checks on all persons who manage, coach, officiate or otherwise have direct authority over children at any level. CROA will complete random/unannounced audits of background checks and noncompliance could lead to discontinuation of usage agreement.

Safety and Equipment Youth sports organizations are responsible for operating programs on CROA owned or maintained property in an environment that is as safe as possible for participants, volunteers, and spectators. Each organization should have a safety plan for parents and participants. All sports equipment should meet standards as required by either their governing body (e.g. Little League, Pop Warner) or the governing body whose rule book they follow. Organizations may make their safety restrictions tougher than their governing body, but they should not relax any safety standard. Equipment must be inspected regularly by the Organization's Safety Officer (or other similarly titled member) and/or the manager/head coach of each team to detemrine the effectiveness of the equipment in providing its intended performance. Defective equipment should be either disposed of by the Organization or refurbished so it meets the effectiveness standard. All equipment provided by groups utilizing the facilities must be removed at the end of the daily field usage. All fields including game as well as practice areas should be inspected prior to each use. This will assist in providing safe conditions for aJI participants. Safety issues should be corrected immediately and piior to use. If the condition cannot be immediately corrected, it should be reported to the Organization Head, who will in turn report these issues so to CROA. Players should not be allowed to participate on an area considered unsafe. Each Organization should develop criteria for determining the safety of the playing/practice facilities, especially in the event of inclement weather. Additionally, CROA will have final authority over playing conditions due to inclement weather. Additionally, a sufficient number of adults should be present to supervise all scheduled activities from the time the players arrive until the final child is picked up by their parent or guardian or other adult, as designated in writing by the child's parent/guardian. Traffic and Parking It shall be the responsibility of the youth sports organization to communicate proper traffic and parking procedures to parents and participants. Prohibition of Tobacco Products and Alcohol - All athletic facilities are designated tobacco and drug-free areas. No person should be permitted to use any tobacco product within any athletic facility. Such use should be restricted to inside a patron's automobile legally parked in the facility's parking area.

Quality of Experience Coaches Training and Education To better understand the practical skills and the psychology of coaching children in a particular sport, all managers, head coaches, assistant coaches, or volunteers who have direct contact with children, shall be required to view an online instructional video or attend a coaching training session approved by the manager or coach of the team.

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Parent Orientation Parent Orientation helps parents better understand their roles and responsibilities in creating a positive experience for all children. The impact of a parent's support, or lack thereof, begins before the game, continues through the game, and continues even further off the field after the game. Children should be encouraged to do their best before and during the game and should be applauded for doing their best whatever the outcome of the game. The encouragement of the very best volunteer coach who works diligently to provide a positive and supportive experience, can be quickly undone by a parent who does not continue that supportive conversation following a game. Parents should be counseled to support their young athlete by: a. Attending all parent meetings with coaches b. Attending practices, games, and team social events c. Signing and adhering to a Parent's Code of Conduct ct.Volunteering to help the team

Organization Meetings Each Organization will have one representative from the league meet with CROA representatives once per calendar year to discuss league specifics including but not limited to practice and game schedules, criminal background checks, coaches and volunteer training and parent orientation dates.

Registration of Participants All Organizations shall have open registration for participants. Children of all abilities should be encouraged to participate in recreation league play. There shall be early registmtion and priority for all CROA residents. All youth sports leagues (combined recreation and competitive) will be required to show that the league is made up of at least 50% Celebration residents. The dates and times for registration should be set by the Organization, and those dates should be furnished to the residents th.rough normal publicity means. Each Organization should provide CROA with a list of the dates, times, location, and cost of registration. Once registration is complete for a season, a list of the names, ages, and sex of each participant along with financial reports for number of paid participants and number of scholarship participants should be furnished to the Parks and Recreation department

Registration of Coaches Prior to the first games of the season, the Organization should also provide to the CROA representative a list of all managers, coaches, assistant coaches, with team affiliations and phone numbers and updated throughout the season.

Loud and Boisterous Conduct No person or group of persons is permitted to engage in loud and boisterous conduct at athletic facilities over and above the normal cheering and vocal support for the participants in youth sports activities.

Financial Assistance Youth sports organizations may wish to establish a process for scholarships for participants with financial constraints. The process should be equitably implemented and ensure that no child is denied inclusion based on their ability to pay.

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Discrimination Subject to appropriate classification for the purpose of insuring the health, welfare, and overall safety of participants, each Organization should agree that all persons should be offered the opportunity to participate in the programs of the Organization regardless of race, national origin, religion, sex, age, and handicap and in accordance with all applicable state and federal laws unless such participation would create a risk to the participant.

Organizational Fees and Charges Organizations should charge reasonable and fair rates in order to safely conduct their program. All proposed fees and charges must be submitted and approved by CROA prior to registration for any programs that are related to any program agreements between the organization and CROA. Any association programming partnerships will be required to charge nonresident participants a fee of a minimum of $10 or 25% per participant more than residents. Youth sports groups will not be required to charge a different fee for residents vs nonresidents.

Facility Usage Practice and Game Schedules When the Organization provides a game schedule to its participants, a copy shall also be provided to CROA. This schedule should include post-season games and/or tournaments. Any off season camps, clinics or other forms of training will not be

considered as part of the leagues "regular season " and will require separate facility rentals with the Parks and Recreation department.

Signage All Organization signs at a CROA park need to be approved by CROA. Temporary signs must be removed at the end of daily league play.

Permits for Loud Speakers Organizations on CROA owned or maintained property will be provided a time span when public address systems may be used. Volume should not exceed a reasonable level, which allows for the immediate listening area. Permitted uses of a public address system include but are not limited to: opening day ceremony announcements, tournament announcements, and team/player introductions. CROA reserves the right to ban use of speakers, sound equipment, etc. at some venues.

Use of Facilities Facilities shall be used only for those activities for which the facility was designed unless authorization is given by CROA. No person is allowed to conduct any activity or use any area on an ath letic facility in a manner which will result in financial gain without prior approval of CROA or its designee. No person is permitted to engage in any activity on any athletic facility which is or may be dangerous to the health, safety, or welfare, of him/her and/or others. No person is permitted to engage in any activity on any athletic facility which interferes with the use and enjoyment of the facility by others.

Littering - Clean Up No person shall place any other trash upon any park property except in receptacles provided for such disposal. Were receptacles are not provided, same should be carried away from park property by the person or persons responsible for its presence and properly disposed of elsewhere. Concession garbage is to be placed in proper containers and disposed of per the agreement between the youth sports organization and CROA. Failure to perform daily Jitter pick up, may result in lower prioritization of future use of the facilities.

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Closing Hours Facility operation hours are conspicuously posted at the faciliLy, and communicated Lo the youth sports organization prior to the commencement of the season. Youth sports organi1.ations are expected to honor these publicized hours.

Coucessions No person or group, other than CROA, a CROA partnership or agreement or regularly licensed concessionaires without the permission of CROA, is/are allowed to expose or offer for sale, rent, or trade any article or things, or sration or place any stand, cart, or vehicle for the transportation, sale, or display of any article or merchandise within the limits of any CROA owned or maintained facilily. Concessions shall operate under the purview of the local health department and other county regulmory bodies.

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TAB 5 Lacrosse Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Phoenix Lacrosse

Background:


Funding Source:

N/A


Bids Received:

Celebration Phoenix Lacrosse contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Phoenix Lacrosse.

Motion to approve a one-year contract with an option to renew with Celebration Phoenix Lacrosse as the youth lacrosse league for Celebration, as recommended by the Recreation Committee.

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Reviewed by: _ _ _ _ _ _ __

Agreement No. 201808PhoenixLacrosse Project: 610 Scope of Services: Phoenix Lacrosse

SERVICES AGREEMENT THIS AGREEMENT, is made effective as of the 1st day of August, 2018, by and between Celebration Residential Owners Association, Inc. (herein referred to as the "Owner''), whose mailing address is 851 Celebration Avenue, Celebration, FL 34747, Attention: David Anderson, and the Celebration Phoenix Lacrosse Club (herein referred to as the "Contractor") whose mailing address is 52 Riley Rd. Suite# 401, Celebration, FL 34747 WITNESETH WHEREAS, Owner desires to employ the services of Contractor for a period beginning 08/01/2018 and ending 06/30/2019 , or as otherwise modified as set forth in this Agreement, to perform the hereinafter described Services, and Service Provider desires to be so employed. NOW THEREFORE, in consideration of the premises and the mutual covenants and obligations contained in this Agreement, the parties agree as follows: 1.

DEFINITIONS.

a. Agreement. The Agreement consists of this Services Agreement, the Scope of Services, the Rate Schedule, the form of Changed Service Authorization, the form of General Release, and all other documents enumerated on the List of Exhibits set forth below. The Agreement represents the entire and integrated Agreement between the parties hereto and supersedes all prior negotiations, representations or agreements, either written or oral. The Agreement may be amended or modified only as set forth below in Article 6. b. Services. The term "Services" as used in this Agreement shall be construed to include all Services set forth in Exhibit A, all obligations of Contractor under this Agreement and where any Changed Service Authorizations have been issued pursuant to Article 6 of this Agreement, the changed Services set forth therein. 2.

SCOPE OF SERVICES.

a. A description of the nature, scope and schedule of Services to be performed by Contractor under this Agreement in accordance with the following List of Exhibits:

3.

1.

Exhibit A, Scope of Services, _g_ page.

ii.

Exhibit B, Rate Schedule,..]__ page.

BASIS FOR COMPENSATION AND PAYMENTS. Fees - Hourly Rental.

a. Contractor will be invoiced at the beginning of their specific season at the agreed upon rate of $10 dollars per registered participant. Contractor will drop off payment made payable to Celebration Residential Owners Association, Inc. otherwise known as CROA at Town Hall, 851 Celebration Ave, Celebration, FL 34747. Payment is due in full within 15 days of the invoice date. Failure to pay within that period of time will result in the cancelation of practices and games.

b. Owner retains the right to reduce any portion of Contractor's Scope of Services as set forth in Article 2, or in any Changed Service Authorization, in accordance with the provisions of Article 6 of this Agreement. c. All invoices should reference the contract number and be returned to the following address:

May, 1991, ed.

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4. REPRESENTATIONS, WARRANTIES, AND COVENANTS. Contractor hereby represents to Owner that: (a) it has the experience and skill to perform the Services as set forth in this Agreement; (b) that it shall comply with all applicable federal, state, and local laws, rules, codes, and orders of any public, quasi public or other government authority; (c) it is duly licensed to observe and perform the terms, covenants, conditions and other provisions on its part to be observed or performed under this Agreement; (d) it has by careful examination satisfied itself as to: (i) the nature, location and character of the general area in which the Services are to be performed including, without limitation, the surface conditions of the land and all structures and obstructions thereon, both natural and manmade, the surface water conditions of the general area and, to the extent pertinent, all other conditions; and (ii) all other matters or things which could in any manner affect the performance of the Services.

5.

INSURANCE; INDEMNIFICATION. a.


i Occurrence basis comprehensive general liability insurance (including broad form contractual coverage) and automobile liability insurance, with minimum limits of $1,000,000, respectively, combined single limit per occurrence, protecting it and Owner from claims for bodily injury (including death) and property damage which may arise from or in connection with the performance of Contractor's Services under this Agreement or from or out of any act or omission of Contractor, its officers, directors, agents, and employees; and ii Workers' compensation insurance as required by applicable law (or employer's liability insurance with respect to any employee not covered by workers' compensation) with minimum limits of Five Hundred Thousand Dollars ($500,000) per occurrence. b. All such insurance required in Paragraph a. shall be in companies and on forms acceptable to Owner and shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days prior written notice thereof is furnished to Owner. Certificates of insurance (and copies of all policies, if required by the Owner) shall be furnished to the Owner. In the event of any cancellation or reduction of coverage, the Contractor shall obtain substitute coverage as required under this Agreement, without any lapse of coverage to Owner whatsoever. c. Contractor shall defend (if requested by Owner) or pay for Owner's defense, indemnify and hold Owner and its officers, directors, agents, employees, managers and assigns harmless from and against any and all claims, demands, suits, judgments, losses, or expenses of any nature whatsoever (including attorneys' fees, paralegal fees, and court costs) arising directly or indirectly, in whole or in part, from or out of: any act or omission of Contractor, its officers, directors, agents or employees; any breach of Contractor's representations as set forth in this Agreement; or any other failure of Contractor to comply with the obligations on its part to be performed under this Agreement. The provisions of this paragraph shall survive the expiration or earlier termination of this Agreement. 6.

MODIFICATIONS. ADDITIONS, OR DELETIONS TO THE SERVICES.

a. A Changed Service Authorization shall be in writing by the Owner, in the form and manner attached to this Agreement as Exhibit C, which shall consist of additions, deletions, or other modifications to the Agreement. b. The Owner may, from time to time, without affecting the validity of the Agreement, or any term or condition thereof, issue Changed Service Authorizations which may identify additional or revised Scope of Services, or other written instructions and orders, which shall be governed by the provisions of the Agreement. The Contractor shall comply with all such orders and instructions issued by the Owner. Upon receipt of any such Changed Service Authorization, the Contractor shall promptly proceed with the Changed Service Authorization, and the resultant decrease or increase in the amount to be paid the Contractor, if any, shall be governed by the provisions of Article 3 in this Agreement.

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7.


a. The Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the Services, and shall provide all protection to prevent injury to all persons involved in any way in the Services and all other persons, including, without limitation, the employees, agents, guests, visitors, invitees and licensees of the Owner who may visit or be affected thereby. b. All Services, whether performed by the Contractor, its Subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools and like items used in the Services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations and orders of any public, quasi-public or other governmental authority; and (b) all codes, rules, regulations and requirements of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern. c. The Contractor shall at all times keep the general area in which the Services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the Services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means and methods of cleanup, removal or disposal as the Owner may make known to the Contractor. In the event the Contractor fails to keep the general area in which the Services are to be performed clean and free from such waste or rubbish, or to comply with such standards, means and methods, the Owner may take such action and offset any and all costs or expenses of whatever nature paid or incurred by the Owner in undertaking such action against any sums then or thereafter due to the Contractor. 8. BOOKS AND RECORDS. Contractor shall maintain comprehensive books and records relating to any Services performed under this Agreement, which shall be retained by Contractor for a period of at least four (4) years from and after the completion of such Services. Owner, or its authorized representatives, shall have the right to audit such books and records at all reasonable times upon prior notice to Contractor. The provisions of this paragraph shall survive the expiration or early termination of this Agreement. 9. ASSIGNMENT. This Agreement is for the personal services of Contractor and may not be assigned by Contractor in any fashion, whether by operation of law, or by conveyance of any type including, without limitation, transfer of stock in Contractor, without the prior written consent of Owner, which consent Owner may withhold in its sole discretion. Owner retains the right to assign all or any portion of this Agreement at any time. Upon such assignment, and provided the Assignee shall, in writing, assume Owner's obligations under this Agreement, Owner shall be automatically released and discharged from any and all of its obligations under this Agreement, and Contractor shall thenceforth look solely to the Assignee for performance of Owner's obligations under this Agreement. 10. SUSPENSION OR TERMINATION. Anything in this Agreement to the contrary notwithstanding, Owner shall, in its sole discretion and with or without cause, have the Iight to suspend or terminate this Agreement upon seven (7) days prior written notice to Contractor. In the event of termination, Owner's sole obligation and liability to Contractor, if any, shall be to pay to Contractor that portion of the fee earned by it, plus any earned amounts for extra Services performed pursuant to Articles 3 and 6, through the date of termination, plus any Reimbursable Expenses incurred (to the extent these are expressly allowed under Article 3). SUBCONTRACTORS. If the Contractor desires to employ Subcontractors in connection with the 11. performance of its Services under this Agreement: a. Nothing contained in the Agreement shall create any contractual relationship between the Owner and any Subcontractor. However, it is acknowledged and agreed that the Owner is an intended third-party beneficiary of the obligations of the Subcontractors related to the Services and any agreement between the Contractor and Subcontractor show identify Owner as a third party beneficiary to the agreement.

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b. Contractor shall coordinate the services of any Subcontractors, and remain fully responsible under the terms of this Agreement; Contractor shall be and remain responsible for the quality, timeliness and the coordination of all Services furnished by the Contractor or its Subcontractors. c. All subcontracts shall be in writing. Each subcontract shall contain a reference to this Agreement and shall incorporate the terms and conditions of this Agreement to the full extent applicable to the portion of the Services covered thereby. Each Subcontractor must agree, for the benefit of the Owner, to be bound by, such terms and conditions to the full extent applicable to its portion of the Services.

12.

NOTICE.

a. Notices required or permitted to be given under this Agreement shall be in writing, may be delivered personally or by mail, telex, e-mail, cable, or courier service, and shall be deemed given when received by the addressee. Notices shall be addressed as follows:

If to Owner:

Celebration Residential Owner's Association, Inc

851 Celebration Avenue Celebration, FL 34747 Attn: David Anderson

If to Contractor:

Celebration Phoenix Lacrosse Club 52 Riley Rd, Suite# 401 Celebration, FL 34747 Attn: Kathleen Sipio

or to such other address as either party may direct by notice given to the other as hereinabove provided. b. Notwithstanding the foregoing, any notice sent to the last designated address of the party to whom a notice may be or is required to be delivered under this Agreement shall not be deemed ineffective if actual delivery cannot be made due to a change of address of the party to whom the notice is directed or the failure or refusal of such party to accept delivery of the notice. 13.

LEGAL PROCEEDINGS.

a. The Agreement shall be construed and interpreted in accordance with the laws of the State of Florida and shall constitute the entire and sole understanding of the parties hereto notwithstanding any prior or written statements, instructions, agreements, representations, or other communications. b. Any legal proceeding of any nature brought by either party against the other to enforce any right or obligation under this Agreement, or arising out of any matter pertaining to this Agreement or the Services to be performed hereunder, shall be submitted for trial, before the Circuit Court of the Ninth Judicial Circuit in and for Orange/Osceola County, Flo1ida; or, if the Circuit Court does not have jurisdiction, then before the United States District Court for the Middle District of Florida (Orlando Division); or if neither of such courts shall have jurisdiction, then before any other court sitting in Orange/Osceola County, Florida, having subject matter jurisdiction. The parties consent and submit to the jurisdiction of any such court and agree to accept service of process outside the State of Florida in any matter to be submitted to any such court pursuant hereto.

In the event that any provision of the Agreement is judicially construed to be invalid by a court of c. competent jurisdiction, such provision shall then be construed in a manner allowing its validity or, if this leads to an impracticable result, shall be stricken but, in either event, all other provisions of the Agreement shall remain in full force and effect.

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14.


a. Any failure by Owner to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Owner may subsequently require strict compliance at any time, notwithstanding any prior failure to do so. b. The acceptance of final payment under this Agreement, or the acceptance of final payment upon early termination hereof, shall constitute a full and complete release of Owner by Contractor from any and all claims, demands and causes of action whatsoever which Contractor may have against Owner in any way related to the subject matter of this Agreement and Contractor shall as a condition precedent to receipt of final payment from Owner, submit to the Owner a fully and properly executed General Release, in the form attached to this Agreement. Neither the Owner's review, approval or acceptance of, nor payment for, any of the Services required under this Agreement shall be consu·ued to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Contractor shall be and remain liable to Owner in accordance with law for all damages to Owner caused by the Contractor's performance of any of the Services furnished pursuant to this Agreement. c. It is understood and agreed that Contractor is acting as an independent contractor in the performance of its Services hereunder, and nothing contained in this Agreement shall be deemed to create an agency relationship between Owner and Contractor. d. The rights and remedies of Owner provided for under this Agreement are cumulative and are in addition to any other rights and remedies provided by law.


OWNER

Authorized Signature: - - - - -- - - - -- - - - -Print Name: - - - - -- - - - -- - - - Title: President Date:---- - - - -- - - - -- - - -

CONTRACTOR

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Exhibit A Scope of Services Contract No. Scope of Services Contractor shall provide services as set forth herein or, beginning on a date to mutually determine by service provider and Owner. 1.

Field Facilities will be available for practices and games on a mutually agreed upon schedule at 851 Celebration Ave FL 34747 @$10 per participant for the specific season.

2.

Contractor will provide sufficient staff, volunteers, and resources to professionally organize, manage and operate a U9-Ul5 boys and girls youth lacrosse recreation club in accordance with the terms outlined herein. Celebration Phoenix Lacrosse shall be responsible for all aspects of the Youth Lacrosse Club including, but not limited to organizing team rosters, establishing practice and game schedules, furnishing t-shirts and/or uniforms, trophies, participant medals, athletic equipment, and all other materials and services required to successfully administer a Youth Lacrosse League.

3.

Contractor must provide CROA with a list of the dates, times, location, and cost of program registration. Once registration is complete for a season, a list of the names, ages, and sex of each participant along with financial reports for number of paid participants and number of scholarship participants should be furnished to the Parks and Recreation department.

4.

Contractor is responsible for providing C.R.O.A proof of Level II Criminal Background checks of all persons who manage, coach, officiate OJ otherwise have direct authority over children at any level. Note: C.R.O.A will monitor the participation of league coaches, staff members, and volunteers to ensure proof of background checks and will complete random/unannounced audits for proof of Level II background checks. Non-compliance could lead to discontinuation of usage agreement.

5.

Contractor must provide Owner with a copy of league's insurance policy certificates which meet the following requirements: $1,000,000 General Liability Per Occurrence, $2,000,000 General Aggregate; listing as additional named insured the following entities: •

Celebration Residential Owners Association,

•

Celebration Non-Residential Owners Association,

•

Celebration Joint Committee

•

Osceola County School District

Policy must name C.R.O.A as the Certificate Holder with mailing address 851 Celebration Ave. Celebration, FL 34747 6.

Contractor shall provide Town Hall with a seasonal league facility/field usage schedule detailing times and location of practices and games no later than 15 business days prior to season. Fields designated for athletic programing will be available for practices and games on a mutually agreed upon schedule.

7.

Contractor will inform Owner of cancelled practices and games no less than 48 hours in advance. (In case of inclement weather, Service Provider shall notify Owner immediately)

8.

Contractor will remove athletic equipment from reserved field daily after scheduled usage. During season, Contractor may request to store (Town Hall approved) athletic equipment on practice fields with the condition that equipment is organized in a manner in which it does not obstruct usage by other parties or programs.

May, 1991, ed.

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9.

Contractor will provide Town Hall complete participant registration report. Contractor is expected to keep an accurate record of all registered participants, and registration moneys collected. Contractor shall pay C.R.O.A the Celebration Athletic Group Fee of $10 per participant per season. C.R.0.A and/or The Recreation Committee reserve the right to request league's registration and accounting reports at any time. Contractor must produce these reports upon request within tlu·ee business days.

10. A separate facility usage agreement is required for any off-season camps, clinics, tournaments, and other forms of training; the described will not be considered as part of the league's "regular season" and therefore will be charged additional usage fees 11. Contractor agrees to remain in compliance Youth Sports Minimum Standard Requirements, as stated in the Celebration Recreation Program Plan. (Celebration Recreation Program is available at http://www.celebration.fl.us/town-hall/parks-and-recreation/recreation-program-plan/)

C.R.O.A/Owner

1. 2. 3.

4. 5.

C.R.0.A will provide Contractor with a schedule of events that may conflict with the league's practices or games. C.R.O.A will communicate with the landscape company regarding field conditions. C.R.O.A will provide the landscape company with practice and game schedules. C.R.O.A will provide one article and/or photo per season inclusion as it relates to the specified sports league in the Celebration Newspaper at editorial staffs discretion. C.R.O.A will provide three postings into the Friday Flash for league registrations, special event or general information involving the league. C.R.O.A will also add Contractor program information to the Celebration Newspaper Recreation Program list, Parks and Recreation Activities Guide, and Celebration Town Hall website.

End of Exhibit A

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ExhibitB Rate Schedule Contract No.

Rate of Schedule

Contractor will be invoiced at the beginning of their specific season at the agreed upon Athletic Group rate of $10 per registered participant. Contractor shall submit payment (made payable to Celebration Residential Owners Association, Inc. otherwise known as C.R.0.A) at Town Hall, 851 Celebration Ave, Celebration, FL 34747. Payment is due in full within 15 days of the invoice date. Failure to pay within that period of time will result in the cancelation of practices and games on C.R.0.A facilities.

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CELEBRATION MINIMUM STANDARDS IN YOUTH SPORTS AND ACTIVITIES In order to ensure the highest level of quality in the youth sports and activities programming provided on Celebration Residential Owners Association owned or maintained facilities, the Recreation Program Plan Task Force developed the following minimum standards in youth sports. The minimum standards take in to account the following factors: • Safety and well-being of the participants • Quality of experience for the children and parents participating • Participant growth and development • Provisions governing the use of the athletic facilities

Safety and Well Being of Participants Criminal Background Checks The safety, well-being and enjoyment of our youth is the number one priority of the Celebration Residential Owners Association (CROA) for youth sports and activity programming. CROA requires that any youth sports or activity program that utilizes CROA facilities or fields conduct mandatory Level ll Criminal Background checks on all persons who manage, coach, officiate or otherwise have direct authority over children at any level. CROA will complete random/unannounced audits of background checks and noncompliance could lead to discontinuation of usage agreement.

Safety and Equipment Youth sports organizations are responsible for operating programs on CROA owned or maintained property in an environment that is as safe as possible for participants, volunteers, and spectators. Each organization should have a safety plan for parents and participants. All sports equipment should meet standards as required by either their governing body (e.g. Little League, Pop Warner) or the governing body whose rule book they follow. Organizations may make their safety restrictions tougher than their governing body, but they should not relax any safety standard. Equipment must be inspected regularly by the Organization's Safety Officer (or other similarly titled member) and/or the manager/head coach of each team to determine the effectiveness of the equipment in providing its intended performance. Defective equipment should be either disposed of by the Organization or refurbished so it meets the effectiveness standard. All equipment provided by groups utilizing the facilities must be removed at the end of the daily field usage. All fields including game as well as practice areas should be inspected prior to each use. This will assist in providing safe conditions for all participants. Safety issues should be corrected immediately and prior to use. If the condition cannot be immediately corrected, it should be reported to the Organization Head, who will in turn report these issues so to CROA. Players should not be allowed to participate on an area considered unsafe. Each Organization should develop cdteria for determining the safety of the playing/practice facilities, especially in the event of inclement weather. Additionally, CROA will have final authority over playing conditions due to inclement weather. Additionally, a sufficient number of adults should be present to supervise all scheduled activities from the time the players arrive until the final child is picked up by their parent or guardian or other adult, as designated in writing by the child's parent/guardian. Traffic and Parking It shall be the responsibility of the youth sports organization to communicate proper traffic and parking procedures to parents and participants. Prohibition of Tobacco Products and Alcohol - All athletic facilities are designated tobacco and drug-free areas. No person should be permitted to use any tobacco product within any athletic facility. Such use should be restricted to inside a patron's automobile legally parked in the facility's parking area.

Quality of Experience Coaches Training and Education To better understand the practical skills and the psychology of coaching children in a particular sport, all managers, head coaches, assistant coaches, or volunteers who have direct contact with children, shall be required to view an online instructional video or attend a coaching training session approved by the manager or coach of the team.

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Parent Orientation Parent Orientation helps parents better understand their roles and responsibilities in creating a positive experience for all children. The impact of a parent's support, or lack thereof, begins before the game, continues through the game, and continues even further off the field after the game. Children should be encouraged to do their best before and during the game and should be applauded for doing their best whatever the outcome of the game. The encouragement of the very best volunteer coach who works diligently to provide a positive and supportive experience, can be quickly undone by a parent who does not continue that supportive conversation following a game. Parents should be counseled to support their young athlete by: a. Attending all parent meetings with coaches b. Attending practices, games, and team social events c. Signing and adhering to a Parent's Code of Conduct ct.Volunteering to help the team

Organization Meetings Each Organization will have one representative from the league meet with CROA representatives once per calendar year to discuss league specifics including but not limited to practice and game schedules, criminal background checks, coaches and volunteer training and parent orientation dates.

Registration of Participants All Organizations shall have open registration for participants. Children of all abilities should be encouraged to participate in recreation league play. There shall be early registmtion and priority for all CROA residents. All youth sports leagues (combined recreation and competitive) will be required to show that the league is made up of at least 50% Celebration residents. The dates and times for registration should be set by the Organization, and those dates should be furnished to the residents tlu·ough normal publicity means. Each Organization should provide CROA with a list of the dates, times, location, and cost of registration. Once registration is complete for a season, a list of the names, ages, and sex of each participant along with financial reports for number of paid participants and number of scholarship participants should be furnished to the Parks and Recreation department

Registration of Coaches Prior to the first games of the season, the Organization should also provide to the CROA representative a list of all managers, coaches, assistant coaches, with team affiliations and phone numbers and updated throughout the season.

Loud and Boisterous Conduct No person or group of persons is permitted to engage in loud and boisterous conduct at athletic facilities over and above the normal cheering and vocal support for the participants in youth sports activities.

Financial Assistance Youth sports organizations may wish to establish a process for scholarships for participants with financial constraints. The process should be equitably implemented and ensure that no child is denied inclusion based on their ability to pay.

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Discrimination Subject to appropriate classification for the purpose of insuring the health, welfare, and overall safety of participants, each Organization should agree that all persons should be offered the opportunity to participate in the programs of the Organization regardless of race, national origin, religion, sex, age, and handicap and in accordance with all applicable state and federal laws unless such participation would create a risk to the participant.

Organizational Fees and Charges Organizations should charge reasonable and fair rates in order to safely conduct their program. All proposed fees and charges must be submitted and approved by CROA prior to registration for any programs that are related to any program agreements between the organization and CROA. Any association programming partnerships will be required to charge nonresident participants a fee of a minimum of $10 or 25% per participant more than residents. Youth sports groups will not be required to charge a different fee for residents vs nonresidents.

Facility Usage Practice and Game Schedules When the Organization provides a game schedule to its participants, a copy shall also be provided to CROA. This schedule should include post-season games and/or tournaments. Any off season camps, clinics or other forms of training will not be considered as part of the leagues "regular season" a11d will require separate facility rentals with the Parks and Recreation department.

Signage All Organization signs at a CROA park need to be approved by CROA. Temporary signs must be removed at the end of daily league play.

Permits for Loud Speakers Organizations on CROA owned or maintained property will be provided a time span when public address systems may be used. Volume should not exceed a reasonable level, which allows for the immediate listening area. Permitted uses of a public address system include but are not limited to: opening day ceremony announcements, tournament announcements, and team/player introductions. CROA reserves the right to ban use of speakers, sound equipment, etc. at some venues.

Use of Facilities Facilities shall be used only for those activities for which the facility was designed unless authorization is given by CROA. No person is allowed to conduct any activity or use any area on an athletic facility in a manner which will result in financial gain without prior approval of CROA or its designee. No person is permitted to engage in any activity on any athletic facility which is or may be dangerous to the health, safety, or welfare, of him/her and/or others. No person is permitted to engage in any activity on any athletic facility which interferes with the use and enjoyment of the facility by others.

Littering - Clean Up No person shall place any other trash upon any park property except in receptacles provided for such disposal. Were receptacles are not provided, same should be carried away from park property by the person or persons responsible for its presence and properly disposed of elsewhere. Concession garbage is to be placed in proper containers and disposed of per the agreement between the youth sports organization and CROA. Failure to perform daily litter pick up, may result in lower prioritization of future use of the facilities.

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Closing Hours Facility operation hours are conspicuously posted al the facility, and communicated to the youth sports organization prior to the commencement of the season. Youth sports organizations are expected to honor these publicized hours.

Concessions No person or group, other than CROA, a CROA partnership or agreement or regularly licensed concessionaires without the permission of CROA, is/are allowed to expose or offer for sale, rent, or trade any article or things, or station or place any stand, cart, or vehicle for the transportation, sale, or display of any article or merchandise within the limits of any CROA owned or maintained facility . Concessions shall operate under the purview of the local health department and other county regulatory bodies.

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TAB 6 Little League Contract

Motion Subject:

Approve a one-year contract with an option to renew with Celebration Little League

Background:


Funding Source:

N/A


Bids Received:

Celebration Little League contract attached

Appendices:



Management supports the recommendation of the Recreation Committee to contract with Celebration Little League.

Motion to approve a one-year contract with an option to renew with Celebration Little League as the youth baseball league for Celebration, as recommended by the Recreation Committee.

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Reviewed by:_ _ _ _ _ _ __

Agreement No. 201808CLL Project: 610 Scope of Services: Celebration Little League

SERVICES AGREEMENT THIS AGREEMENT, is made effective as of the 1st day of August 2018, by and between Celebration Residential Owners Association, Inc. (herein referred to as the "Owner"), whose mailing address is 851 Celebration Avenue, Celebration, FL 34747, Attention: David Anderson, and Celebration Little League (herein referred to as the "Contractor") whose mailing address is 1276 Aquila Loop Celebration, FL 34747.

WITNESETH WHEREAS, Owner desires to employ the services of Contractor for a period 08/01/2018 and ending 06/30/2019 or as otherwise modified as set forth in this Agreement, to perform the hereinafter described Services, and Contractor desires to be so employed. NOW THEREFORE, in consideration of the premises and the mutual covenants and obligations contained in this Agreement, the parties agree as follows: 1.

DEFINITIONS .

a. Agreement. The Agreement consists of this Services Agreement, the Scope of Services, the Rate Schedule, the form of Changed Service Authorization, the form of General Release, and all other documents enumerated on the List of Exhibits set forth below. The Agreement represents the entire and integrated Agreement between the parties hereto and supersedes all prior negotiations, representations or agreements, either written or oral. The Agreement may be amended or modified only as set forth below in Ar ticle 6. b. Services. The term "Services" as used in this Agreement shall be construed to include all Services set forth in Exhibit A, all obligations of Contractor under this Agreement and where any Changed Service Authorizations have been issued pursuant to Article 6 of this Agreement, the changed Services set forth therein.

2.

SCOPE OF SERVICES.

a. A description of the nature, scope and schedule of Services to be pe1formed by Contractor under this Agreement in accordance with the following List of Exhibits:

3.

1.

Exhibit A, Scope of Services, l

ii.

Exhibit B, Rate Schedule,_]_ page.

page.

BASIS FOR COMPENSATION AND PAYMENTS . Fees - Hourly Rental.

a. Contractor will be invoiced at the beginning of their specific season at the agreed upon rate of $10 dollars per registered participant. Contractor will drop off payment made payable to Celebration Residential Owners Association, Inc. otherwise known as CROA at Town Hall, 851 Celebration Ave, Celebration, FL 34747. Payment is due in full within 15 days of the invoice date. Failure to pay within that period of time will result in the cancelation of practices and games.

b. Owner retains the right to reduce any portion of Contractor's Scope of Services as set forth in Article 2, or in any Changed Service Authorization, in accordance with the provisions of Article 6 of this Agreement. c. All invoices should reference the contract number and be returned to the following address:

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4. REPRESENTATIONS. WARRANTIES. AND COVENANTS. Contractor hereby represents to Owner that: (a) il has the experience and skill to perform the Services as set forlb in this Agreement; (b) that it shall comply with all applicable federal, state, and local laws, rules, codes, and orders of any public, quasi public or other government authority; (c) it is duly licensed to observe and pe1form the terms, covenants, conditions and other provisions on its part to be observed or perfo1med under this Agreement; (d) it has by careful examination satisfied itself as to: (i) the nature, location and character of the general area in which the Services are to be performed including, without limitation, the surface conditions of the land and all structures and obstructions thereon, both natural and manmade, the surface water conditions of the general area and, to the extent pertinent, all other conditions; and (ii) all other matters or things which could in any manner affect the performance of the Services. 5.

INSURANCE; INDEMNIFICATION. a.


i Occurrence basis comprehensive general liability insurance (including broad form contractual coverage) and automobile liability insurance, with minimum limits of $1,000,000, respectively, combined single limit per occurrence, protecting it and Owner from claims for bodily injw·y (including death) and property damage which may arise from or in connection with the performance of Contractor's Services under this Agreement or from or out of any act or omission of Contractor, its officers, directors, agents, and employees; and ii Workers' compensation insurance as required by applicable law (or employer's liability insurance with respect to any employee not covered by workers' compensation) with minimum limits of Five Hundred Thousand Dollars ($500,000) per occurrence. b. All such insurance required in Paragraph a. shall be in companies and on forms acceptable to Owner and shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days prior written notice thereof is furnished to Owner. Certificates of insurance (and copies of all policies, if required by the Owner) shall be furnished to the Owner. In the event of any cancellation or reduction of coverage, the Contractor sha11 obtain substitute coverage as required under this Agreement, without any lapse of coverage to Owner whatsoever. c. Contractor shall defend (if requested by Owner) or pay for Owner's defense, indemnify and hold Owner and its officers, directors, agents, employees, managers and assigns harmless from and against any and all claims, demands, suits, judgments, losses, or expenses of any nature whatsoever (including attorneys' fees, paralegal fees, and court costs) arising directly or indirectly, in whole or in part, from or out of: any act or omission of Contractor, its officers, directors, agents or employees; any breach of Contractor's representations as set forth in this Agreement; or any other failure of Contractor to comply with the obligations on its part to be performed under this Agreement. The provisions of this paragraph shall survive the expiration or earlier termination of this Agreement.

6.

MODIFICATIONS. ADDlTIONS. OR DELETIONS TO THE SERVICES.

a. A Changed Service Authorization shall be in writing by the Owner, in the form and manner attached to this Agreement as Exhibit C, which shall consist of additions, deletions, or other modifications to the Agreement. b. The Owner may, from time Lo time, without affecting the validity of the Agreement, or any term or condition thereof, issue Changed Service Authorizations which may identify additional or revised Scope of Services, or other written instructions and orders, which shall be governed by the provisions of the Agreement. The Contractor shall comply with all such orders and instructions issued by the Owner. Upon receipt of any such Changed Service Authorization, the

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Conh·actor shall promptly proceed with the Changed Service Authorization, and the resultant decrease or increase in the amount to be paid the Contractor, if any, shall be governed by the provisions of Article 3 in this Agreement. 7.


a. The Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the Services, and shall provide all protection to prevent injury to all persons involved in any way in the Services and all other persons, including, without limitation, the employees, agents, guests, visitors, invitees and licensees of the Owner who may visit or be affected thereby. b. All Services, whether performed by the Contractor, its Subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools and like items used in the Services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations and orders of any public, quasi-public or other governmental authority; and (b) all codes, rules, regulations and requirements of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern. c. The Contractor shall at all times keep the general area in which the Services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the Services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means and methods of cleanup, removal or disposal as the Owner may make known to the Contractor. In the event the Contractor fails to keep the general area in which the Services are to be perfo1med clean and free from such waste or rubbish, or to comply with such standards, means and methods, the Owner may take such action and offset any and all costs or expenses of whatever nature paid or incurred by the Owner in undertaking such action against any sums then or thereafter due to the Contractor. 8. BOOKS AND RECORDS. Conlractor shall maintain comprehensive books and records relating to any Services performed under this Agreement, which shall be retained by Contractor for a period of at least four (4) years from and after the completion of such Services. Owner, or its authorized representatives, shall have the right to audit such books and records at all reasonable times upon prior notice to Contractor. The provisions of this paragraph shall survive the expiration or early termination of this Agreement. 9. ASSIGNMENT. This Agreement is for the personal services of Contractor and may not be assigned by Contractor in any fashion, whether by operation of law, or by conveyance of any type including, without limitation, transfer of stock in Contractor, without the prior written consent of Owner, which consent Owner may withhold in its sole discretion. Owner retains the right to assign all or any portion of this Agreement at any time. Upon such assignment, and provided the Assignee shall, in writing, assume Owner's obligations under this Agreement, Owner shall be automatically released and discharged from any and all of its obligations under this Agreement, and Contractor shall thenceforth look solely to the Assignee for performance of Owner's obligations under this Agreement. 10. SUSPENSION OR TERMINATION. Anything in this Agreement to the contrary notwithstanding, Owner shall, in its sole discretion and with or without cause, have the right to suspend or terminate this Agreement upon seven (7) days prior written notice to Contractor. In the event of termination, Owner's sole obligation and liability to Contractor, if any, shall be to pay to Contractor that portion of the fee earned by it, plus any earned amounts for extra Services performed pursuant to Articles 3 and 6, through the date of termination, plus any Reimbursable Expenses incurred (to the extent these are expressly allowed under Article 3).

11. SUBCONTRACTORS. If the Contractor desires to employ Subcontractors in connection with the pe1formance of its Services under this Agreement: a. Nothing contained in the Agreement shall create any contractual relationship between the Owner and any Subcontractor. However, it is acknowledged and agreed that the Owner is an intended third-party beneficiary of the obligations of the Subcontractors related to the Services and any agreement between the Contractor and Subcontractor show identify Owner as a third party beneficiary to the agreement.

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b. Contractor shall coordinate the services of any Subcontractors, and remain fully responsible under the terms of this Agreement, Contractor shall be and remain responsible for the quality, timeliness and the coordination of all Services furnished by the Contractor or its Subcontractors. c. All subcontracts shall be in writing. Each subcontract shall contain a reference to this Agreement and shall incorporate the terms and conditions of this Agreement to the full extent applicable to the portion of the Services covered thereby. Each Subcontractor must agree, for the benefit of the Owner, to be bound by, such terms and conditions to the full extent applicable to its portion of the Services.

12.

NOTICE.

a. Notices required or permitted to be given under this Agreement shall be in wntmg, may be delivered personally or by mail, telex, e-mail, cable, or courier service, and shall be deemed given when received by the addressee. Notices shall be addressed as follows:

If to Owner:

Celebration Residential Owner's Association, Inc 851 Celebration A venue Celebration, FL 34747 Attn: David Anderson

If to Contractor:

Celebration Little League 1276 Aquila Loop Celebration, FL 34747 Attn: Victoria Sterry

or to such other address as either party may direct by notice given to the other as hereinabove provided. b. Notwithstanding the foregoing, any notice sent to the last designated address of the party to whom a notice may be or is required to be delivered under this Agreement shall not be deemed ineffective if actual delivery cannot be made due to a change of address of the party to whom the notice is directed or the failu re or refusal of such party to accept delivery of the notice. 13.

LEGAL PROCEEDINGS.

The Agreement shall be construed and interpreted in accordance with the laws of the State of a. Florida and shall constitute the entire and sole understanding of the parties hereto notwithstanding any prior or written statements, instructions, agreements, representations, or other communications. b. Any legal proceeding of any nature brought by either party against the other to enforce any right or obligation under this Agreement, or arising out of any matter pertaining to this Agreement or the Services to be performed hereunder, shall be submitted for trial, before the Circuit Court of the Ninth Judicial Circuit in and for Orange/Osceola County, Florida; or, if the Circuit Court does not have jurisdiction, then before the United States District Court for the Middle District of Florida (Orlando Division); or if neither of such courts shall have jurisdiction, then before any other court sitting in Orange/Osceola County, Florida, having subject matter jurisdiction. The parties consent and submit to the jurisdiction of any such court and agree to accept service of process outside the State of Florida in any matter to be submitted to any such court pursuant hereto. c. In the event that any provision of the Agreement is judicially constrned to be invalid by a court of competent jurisdiction, such provision shall then be construed in a manner allowing its validity or, if this leads to an impracticable result, shall be stricken but, in either event, all other provisions of the Agreement shall remain in full force and effect.

98 of 372


14.


a. Any failure by Owner to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Owner may subsequently require strict compliance at any time, notwithstanding any prior failure to do so. b. The acceptance of final payment under this Agreement, or the acceptance of final payment upon early termination hereof, shall constitute a full and complete release of Owner by Contractor from any and all claims, demands and causes of action whatsoever which Contractor may have against Owner in any way related to the subject matter of this Agreement and Contractor shall as a condition precedent to receipt of final payment from Owner, submit to the Owner a fully and properly executed General Release, in the form attached to this Agreement. Neither the Owner's review, approval or acceptance of, nor payment for, any of the Services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Contractor shall be and remain liable to Owner in accordance with law for all damages to Owner caused by the Contractor's performance of any of the Services furnished pursuant to this Agreement. c. It is understood and agreed that Contractor is acting as an independent contractor in the performance of its Services hereunder, and nothing contained in this Agreement shall be deemed to create an agency relationship between Owner and Contractor. d. The rights and remedies of Owner provided for under this Agreement are cumulative and are in addition to any other rights and remedies provided by law.


OWNER

Authorized Signature:------------ - - - Print Name: - - - - - - - - - - - -- - Title: President Date: - - -- - - - - - - - - - -- - -

CONTRACTOR

~uthorized

l >~ ~!~ J

Signature: _,~XJ~~"'-'C-:J""-' L-.:.1-f. d. 'Jbc ri~hLo; and rlclc the 111ork covered hy !hi! RF/> a11d Con/me/ D0c11111entsfor lhis Projet/. The Proposer r{gms lo r1cet1>1 i11.fitll 1,YJl!lpc11.wtio11jhr each item !he /J/ices 111111ml ill the sched11les incorpomtcd hcrei11. Pmposer t(!/i'Ct'S lo .mpjJjy the pmdm:!s or .rcmice.r al the prices J>m/Jo.wrl ahoJ1e ill m:corrlrmcr. u1ith the terms, co11rlitio11s 1111d Jj11!c!Jkatio1u n111/ai1wl i11 this RT•P." Executed by:

1\gcnl Name

Title

Signature

This doc11mc11t 11111st be completed and rct11n1cd with your Subrnittal

Date

130 of 372

DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS Name of Firm Submitti11g Proposal:

(Print or Type)

Name of Person Submitting Pmposal:

Name of Firm Submitting Proposal: or Type)

Name of Person Submitting Proposal: (Print or Type)

Pil'm,c list ;ii/ Sub-contrnctors at1d Supplic1's to be used 111 con11ccdo11 with pcrfot'm;mcc of this co11tmct. Attach additional sheets as necess;1ry.

Name of Firm or Agcnc~ \.(Ai.~~~---~

W,"~'.

~:.,,,n:..,;-;o.,.,

r\cldrcss:

This document nwst be con1pletcd nnd 1·ctun1ed with your Submittnl

131 of 372

Name of Firm ot Agency;_A-b~ e-\e.. Address:

Telephone:

1401 ~ f1 -'lofo -~~-~~~-------1 Contllct Name:

Title:

IB

l'tt.M,,L

Name of Finn ot Ag_~H_cy/T\er

Al I

G,..A-,-.._c,h,r.s,:r,.. c.

Address:

Telephone:

I 4°,-s-ao~7bS~ Contact Na111c:

Title:

I -----------------------------------

Name of Firm or Agency: 1\ddrcss:

Title: -

Contact Natnc:

N~mc of Fitm or Age~; Telephone:

J\ddrcss: -------

Contact Name:

Title:

This document 1111ist be completed :md 1·eturned with your Submittal

....6... ccr-.tc

132 of 372

STATEMENT OF CONTRACTOR'S EXPERIENCE, EQUIPMENT AND PERSONNEL (Co11!mdor !IN!)' also J1ml!idc ti!!)' s11pp!e1J11111!al co1J1pa11y or p111:som1d 1i(/imJ111!io11 Iha! JIii!/ (IJsisl CRO/l in e1Jal11ali1(~.Yo11r Jimpo.wl .md1 r1s 11 c01j>omle 01;i1,1111iztt!ional chm1 shoJ11i1~~ mw, o/rcsponsihili(yforpe1:w1111cl /i.rl/!d 011 lhi.1jimN).

CONTRACTOR:

L

.

\

L.u:02. .\

g Ct&LkJ ---: i : . . . / l , ~ ~ - - - - - - - - - - - - - - - - - . r._,__ _

LICENSE NUM./HOI,DER:.::fo!L~~~~ C't>L-t).11-r.t-:, Y.::::>1 A"73 -5E~?-

Contract Amount:

.:d.Y""',.. ~

This docwncnt must be completed :ind returned with your Submittal

134 of 372

Ptojcct: ~i..r

k /tiJ.~Ap+s-~µw,..e- ~c..e...

Date: ~/, /, g Contrnct Name, Phone Number, Fax Number:

Location:

L....~7- .FL1

Contract Amount: ~ I ~DD

\{.o, - 7 :58-48 (,(..,

Date:Jo1g Contract Name, Phone Numbet:, Fax Number:

Contract 1\mount: •

2>"",... +-

Location:

Date: Cont.met Name, Phone Number, Fax Number:

Contract 1\mount:

Project:

T,om tion:

Date: Contract Name, Phone Number, Fax Number:

Contract Amount:

T,ocation:

Date: Cont:rnct Name, Phone Number, Fax Numbei::

Contract Amount:

This document must be completed and rctumed with your Submitt:11

135 of 372

CONTRACTOR'S AFFIDAVIT State of rloriomle 01~~c111izatio11al char! .rho1JJiJ~g Cll'Ctl q/respomihili(yforJ>111:ro1111el list11d 011 this.Jor1JJ).

CONTRACTOR: LICENSE NUM./HOLDER: DATE:

1.

_J11111ti!J/ 0t6fv-o~ Sevv,,·~ UC a A z& I "Jt;h Ca I-font -r. CC_C__L3__z__z_~-I-----° 11 y (LqJ!/J1¥-------···-··---

iSS u.ed_

sf_(t&__ _ .flj.(lita _ __2/3_t/J8

How many years has your orgnni7.arion been in business as ~ o n tractor under your present business name?

/?-

-------------

2.

List all previous business names of your ot:ganization:

3.

' . . ;-9--;j:f;q . f-l ow many years experience J.n~:v1ces?

4.

Prime Contractor:

_Lz -----···-··----------------·-----·--· _ __

Subcontractor:

j_____________, _________________________,__________

List all officers and directors of your organization: tiame

Position Held

___ Vc_o_wa/kan-'--"----=---'-----C...,£0---'--Vch'-"""OM-"--L-'n'-L-'~"-l/-1_~.1,ya/y/rnP/W/,,WY /r;il/ fior~· Sc,fu 14!~ V:ev-eniy ?Ebel ~Jc/m,, ------=ft/-"'--~--5.

.Have you ever foiled to complete any work awatdcd to you in the last: 3 years?

Yes

Tf yes, where and why?

141 of 372

EXPERIENCE i.

Describe any experience of the principal individuals (Foremen, Supctintendents, etc.) who are res ponsiblc for the •ctu•l~vork of your mg,, oization /

~~/~~Lk Ir.._/)~. -~U~_jk!,/,v Name

Position

~~

J~:f~1! Cr/iM~ t (Kclb:J IYea,f

iecricncc

/2Years with Firm

___J OU!KH/of-fh4ffL __________________ Position

14 _______l _____ I z_ _______

I

Y eai:s' Experience

--t&!J f;t;(~~· _____J__J}i(P8 Name

re~~_!_ dr~ Type o f W o ~

----··--Name

rf'St

-V---

Y cars with Firm.

J!/1~--

Position

_J__ __,_______?__,_ _

1.__

Years' Experience

Years with Finn

Position

- - - - - - - J_ ______ Type of Work

2.

Y ca1:s' Experience

Ycars with Firm

List/ describe five (5) = ~ o n ttacts / projcc ts of similar size and scope that you currently lrnvc or have recently completed.

Project:

Location:

/4~ Hf) '1 on,rf 'Blvd

(J (/(Ill (/;- I Con tJ:act Amount:

R-

•zr.ooL

This document must be completed m1d l'etumed with your Submitt:il

142 of 372

CONTRACTOR'S AFFIDAVIT State of Florida County of 0rt}1,fjP-

Bcforc me pe ·sonal r app ·aycci«i11

frt,r~: (~itlc) is ~s· l'iOu[f!lff

(the

COlll/)Cll!JI

described herci11)

...v~~WQ~~d..Cu...1~=-~.L..!~::Lcl(_!._/~=....!L_being duly sworn, deposes and say that the foregoing

statements are a true and accurate statement of the position of said organi7,:icion as of the date thereof, and, tl1at the statements and answers to the foregoing experience (juest:ionnaire are correct and true as of the elate of this affidavit; and, that he/she understands that .intentional inclusion of false, deceptive, or fraudulent statements of this application constitutes fraud; and, agrees to furnish any pertinent information requested by CROA deemed necessary to verify the statements made in this application or regarding the ability, standing and general reputation of the applicant. Personally Known

/.)r

Produced Identification _ _ _ _ _ _ _ _ _ _ _ _ _ __

Sworn t:o and subscribed before me this \:')_day

oc::::SI> f\.Q..

, 2017

O'fecco.

~2!\QJ;,OQ\ ~ P f t c l h o ~

&Ct(Y\Gu'h

NO'I'ARY PUBLIC- S'l'J\'f'E of FLORIDA (Print Name of Notary Public) (SignaL1.1rc of Notat:y Public) ~~.,~~-~~~ Notary Public State of Florida

Brecca E Beacham My Commission GG 191813 Expires 03/04/2022

This docllment must be completed :wd 1·etw'11ed ·with your Submittal

!HCINIU,UMii\iiifH@ffllliffli&iDMtiF,-111 sffflllibh81Bil _..A.. 1 l@UIPflfflMHibf fiiihtmHIJ-liiMIHIWfflllffl!@ddM1ilffllMOBN ,_l:~~~ic J

143 of 372

PART 7 - CONTRACT SUM -

Roseville Corner Residences (Duplexes/Triplexes) 1003-1007 Old Bush - 3 Units

$16,120

1029-1031 Old Bush-2 Units

$11,095

1033-1037 Old Bush- 3 Units

$18,465

1039-1041 Old Bush -2 Units

$11,095

1003-1005 Nash -2 Units

$11,095

1007-1011 Nash -3 Units

$17,730

1013-1017 Nash -3 Units

$16,315

1019-1021 Nash -2 Units

$13,120

1033-1035 Nash -2 Units

$13,440

1037-1041 Nash -3 Units

$10,425

1043-1045 Nash -2 Units

$10,425

1047-1051 Nash -3 Units

$18,465

1053-1055 Nash -2 Units

$11,095

1252-1256 Celebration Avenue - 2 Units

$16,290


$14,450


$10,760


$17,800


$10,760

Project Total: 44 Units

c;J

$248,945

JanneyRoofing.com

:1 321- 385 - ROOF

~ CGC1511396

t:?."I [email protected]

t-,p P.O. Box 570842 Orlando, FL 32857

~ CCC1329428

144 of 372

PART 8- PAYMENT TERMS •

An advance payment in the amount of 50% will be provided to the contractor at least three weeks prior to the commencement of the work. A progress payment of 25% will be provided to the contractor at 50% completion. The balance of 25% plus "exclusions" will be paid upon full and satisfactory completion of the work.

•

Payment for the roofing work will be a total of $248,945.00 plus any additional costs for items listed in exclusions. Including all labor and materials.

Authorized Signature {Contractor): ___________________ Date: ________ _ Note: This proposal may be withdrawn by Janney Construction Services, LLc if not accepted within thirty {30} days.

PART 9 -ACCEPTANCE OF PROPOSAL

The above prices, specifications and conditions are satisfactory and are hereby accepted. Contractor is hereby authorized to execute the work as specified. Payment(s) will be made as outlined above.

ACCEPTED: Signature ( Client): _________________________ Date: _________

J:;1 JanneyRoofing.com

Cl 321- 385 - ROOF

~ CGC1511396

Cl [email protected]

'Q P.O. Box 570842 Orlando, FL 32857

~ CCC1329428

145 of 372

BID RESPONSE FORM

'lJ~

T ~V'UC> bids as indicated belm:

, on behalf of

1'lv koY M.tlli\ ( P

~~

I

, submit the following

ROOF REPLACEMENT WOOD DAMAGE REPAIR (OPTIONAL) NOTE(S): When completing your proposal, do not attach any forms which may contain terms and conditions that conflict with those listed in CROA' s proposal documents. Inclusion of additional terms and conditions such as those which may be on your company's standard forms may result in your proposal being declared nonrespons1ve.

All price information to be used in the RFP evaluation must be on this proposal f01m.

CROi\ reserves the right to adjust any quantity upward or downward as may be warranted or necessary. "The 1mdersig1111d, as Propose1; herery declares that he/ she has informed himse!J/ herse(ffltl!J iJI regard to (II/ co11ditio11s lo /.he 1vork to be do11e, cmd that he/ she has exa1J1i11ed the RFP all{/ Specijimtions for /.he 1vo1-k and commwls hereto al/ached. The Proposer (lgrees, if this p1vposal is accepted, to co11/raci 111ith CROA in the form of an Agreeme11t, to f11mish all necessary materials, eq11ip111e11t, /Jlachinery, tools, appam/.11s, IJJC(IIIS of tm11sportatio11, labor and ser11ice necessary to complete the 1vork covered l?J the RPP cmd Co11trac/ D0a1111mls for this Project. The Proposer agrees to accept i11 flt/I compematio11 for each item the pdce.r 11a1md in the schcd11les i11co1pomtcd herei11. Proposer agrees lo SIIPP!Y the prod11cls or se1'/Jices at the prices proposed above in accordance with the ter111s, conditions and Jpecijimtiom co11tai11ed in !his RFP." Executed by:

Agent Name

Title

Signature

This document must be completed and returned with your Submittal

Date

146 of 372

DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS Name of Firm Submitting P1'oposal:

Name of Person Submitting Proposal: ~\/UJu

(Print ot Type)

V\\. k \.lA -' --- --

-=-( l

- -- -- - - -- -- - -

Name of Firm Submitting Proposal: (Print or Type) Name of Person Submitting Proposal:

(Print or Type)

Please list all Sub-contractors and Suppliers to be used in connection with performance of this contract. Attach additional sheets as necessary.

Name of F irm or Agcnc}'_;. S,pt-c... Address: 3'o~I ~ n O\Awv .JL~ V°i°}LY


IMWIM MNMfdhiihiidMdf-lMNl·Mihihi ~ 1 IPOPOIPFiMMiii FAlfF§Mif-N@jfi@jMi@@hdijf@j9@08 ·c.~:Mc J ion :\v~n11t· •

147 of 372

STATEMENT OF CONTRACTOR'S EXPERIENCE, EQUIPMENT AND PERSONNEL (Contmc!or mqy also provide m!J s/.lpplemmtal compm!J or prmo1111el ilifor111atio11 that 111ill as.rist CR.DA i11 e11a/11ati11g_yo11r propom/ mch as a co1pomle 01ganizptio11al ch(lr/ sho)l)tllg area qf responsibiliry farpemnml listed 011 this form).

LICENSE NUM./HOLDER: DATE:

Ci:.L. \32.C\

~ -/ ,,_;, f '~

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

1.

How many years has your organi7.ation been in business as a = : ; ; tontractor under yout present business name?

2.

List all previous business names of your organization:

3.

How many years' experience in poin~ services?

~

P1'ime Contractor: Subcontractor:

4.

5.

__N_/-~ ~ --

- --

List all officers and directors of your organization: Name

-

- -- - -Position Held

/

Have you ever failed to complete any work awarded to you in the last 3 years? Yes

No

If yes, where and why?

MNl·@HidiihMHP-WNl·N.Yihii ~ 1la IPi&·lhMIMMfh iHPMdiHif-h@iFM•WNdidfhfh@hMIMfhiI · . · ·1

HHNI

1011 ; \\'t'lllll'

'

CCMC

148 of 372

EXPERIENCE

s~ ~ E \ > 1.

2.

Describe any experience of the principal individuals (Foremen, Superintendents, etc.) who are responsible for the actual painting work of your organization?

Name

Position

Type of Work

Years' Experience

Name

Position

Type of Work

Years' Experience

Name

Position

Type of Work

Years' Experience

Name

Position

Type of Work

Years' Experience

Ycars with Firm

-·

Years with Firm

Ycars with Firm

Years with Pirm

List/describe five (5) painting contracts/projects of similar size and scope that you currently have or have recently completed.

Project:

Location:

Date: Contract Name, Phone Number, Fax Number:

Contract Amount:


iiMNI·

inn 1\v.:11111: ·

llhihSatiiMMif

149 of 372

~ ROOFING PERFORMANCE DRIVES SUCCESS

2784 Wrights Road, Suite 1012, Oviedo FL 32765 / 7235 Bonneval Rd, Suite 222 • Jacksonville, FL 32256 Orlando Phone: (407) 210-1503 • Fax: (321) 239-1973 • Jacksonville Phone: (904) 224-3628 • Fax: (904) 394-9149 www.performanceroofingusa .com State Certified Roofing Contractor CCC#1329979

1. Firm Overview: a. Performance Roofing i. ii.

Andrew Kelly AKelly@PerformanceRoofingUSAcom 407-948-7209 Gary Kimball [email protected] 407-466-0450

b. Andrew Kelly- President and Owner (15 Years Experience in Roofing) Cindy Linhart - Controller (20 Years Experience in Roofing) Peggy Kimball - Production Manager (30+ Years Experience in Roofing) Gary Kimball - Sales Manager (30+ Years Experience in Roofing) Mandy Frye - Production Assistant- Service Daniella Acevedo - Production Assistant - Residential Reroof Jerry Geyer - Commercial Estimator (30+ Years Experience in Roofing) Peter Benitez - Superintendent Devante Carter - Superintendent Also Various Crew Foreman and Repair Technicians c. 45 Permanent, full time employees. Varies with work load with crews.

2. Relevant Experience a. Daniels Landing Association - IN PROGRESS 13751 Daniels Landing Circle Winter Garden, FL 34787 Roof Replacements of the first 11 Buildings on Property April 2018 - Present Specialty Management - Louis Kauffmann - (407) 443-2076 b. Georgetown at Celebration - COMPLETE 239 Longview Ave. (Building #12) 280 Celebration Ave. (Building #27) Celebration, FL 34747 Roof Replacement of Two Buildings $329,300 Contract Value March-April 2018 Georgetown at Celebration -Anneke McCullough - (321) 939-0719 c. Vistana Cascades Condominium Association - COMPLETE 8800 Vistana Centre Drive Orlando, FL 32821 Roof Replacement of Entire Timeshare Community Following Renovation Turn Schedule

150 of 372

Performance Roofing Bid References Page2

$929,438 Contract Value Phase 1: March - May 2016 Phase 2: August - December 2017 Vistana Signature Experiences - Scott McLaughlin - (407) 637-7116

d. Vistana Lakes Condominium Association - COMPLETE 8800 Vistana Centre Drive Orlando, FL 32821 Roof Replacement of Entire Timeshare Community Following Renovation Turn Schedule $704,860 Contract Value January- May 2017 Vistana Signature Experiences - Scott McLaughlin - (407) 637-7116 e. Stonebrook Apartments - COMPLETE 1000 Stonebrook Drive Sanford, FL 32773 Roof Replacement of Multiple Buildings on Property $100,526 Contract Value September 2017 Greystar - Meredith Torres - Senior Regional Property Manager - (407) 3770610

f. Celebration Residential Owner's Association - COMPLETE Academy Row Townhomes 501-581 Campus Street Meeting House Green Townhomes 609-649 Mulberry Avenue Celebration, FL 34747 Roof Replacement of Two Townhome Communities $753,806 Contract Value Meeting House Green: September - November 2015 Academy Row: June - November 2016 Celebration Residential Owner's Association - Suzan Kearns - (407) 5661200 g. Brookwood Club Apartments - COMPLETE 1385 Brookwood Forest Blvd. Jacksonville, FL 32225 Phased Roof Replacements of Entire Property 2013 - 2016 Milestone Management- Tom DeAngelis - 904-739-9107 h. The Vinings at Hunter's Green - COMPLETE 8801 Hunters Lake Drive Tampa, FL 33647 Concrete Tile Roof Replacement of 12 Apartment Buildings $1,067,732 Contract Value October 2015 -April 2016 Milestone Management- Tom DeAngelis - (904) 739-9107 i.

Paradise Island Apartments - The Preserve I and II - COMPLETE

151 of 372

Performance Roofing Bid References Page 3

8787 Southside Blvd. Jacksonville, FL 32256 29 Building and 10 Garage Shingle Roof Replacement - 5,000 squares $1,100,000 January 2014 -August 2014 Perimeter Realty-Abe Fort- 904-641-0018

j.

Parks at Hunters Creek Apartments - COMPLETE 3000 National Parks Drive Orlando, FL 32837 70 Building Shingle Roof Replacment- 7,000 squares $1,395,000 Contract Value May 2013 - November 2013 Riverstone Residential - Dave Morse - 407 -405-4604

152 of 372

CONTRACTOR'S AFFIDAVIT State of Florida County of Suu.J,\U>\,L

~~M. \ 4 . \ ~who (title) is Ruioaj- of (the compr,1!J described herein) being duly sworn, deposes and say that the foregoing statements are a true and accurate statement of the position of said organi7,ation as of the date thereof, and, tlrnt the statements and answers to the foregoing experience questionnaire are correct and true as of the date of this affidavit; and, that he/she understands that intentional inclusion of false, deceptive, or fraudulent statements of this application constitutes fraud; and, agrees to furnish any pertinent information requested by CROA deemed necessru:y to verify the statements made in tlus application or regarding the ability, standing and general reputation of the applicant. Before me personally iippcarcd

::a,x.CovW\O,f\.,1,L, l~

~~

!.

~m.i""1

155 of 372

BID RESPONSE FORM

':'""!""Y Nnine, ~ ~~~ hmail: A Kha p- __ 5 _ _ _ _ C1»:1 I

Ar±bu..( i."

Exccurc-d by:

1\~cnt Nmnc

Sig11ntt1rc

Date

This doc111nc11t mw;t be completed and retl/rJJcd with yow· $ubmitt11/

iiiilNIJNIWhhiffilifMIIIMIIMP-NfWMf&iilaitl ~ 1 IP@iiiiitiidiBIIMiiJ•iliMfiif~i@ihlliMN#iiibi&iiiffli1ki·ihY c:t:~IC J

156 of 372

DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS Name of Firm Submitting Proposal:

(Print or Type)

J