Dec 17, 2014 - Some artisans have independently found good deals at nearby hotels. ... 2015 FestivALL Capitol Street Art
December 17, 2014 Dear Artisan, Charleston Mayor Danny Jones and FestivALL Co-Directors Larry Groce and Brittany Javins invite you to apply for the eleventh annual FestivALL Capitol Street Art Fair and/or the third annual Harvest Gift Boutique. The Capitol Street Art Fair will take place on Saturday, June 27, 2015, from 10:00 a.m. to 6:00 p.m. and Sunday, June 28, 2015, from 11:00 a.m. to 5:00 p.m. The Harvest Gift Boutique will take place at the Charleston Woman’s Club on Saturday, October 24, 2015, and Sunday, October 25, 2015, with the same time schedule. The total events of FestivALL in the summer begin on June 19 and extend through June 28. Major Events include: The Capitol Street Art Fair, including the Children’s Art Fair/Library Street Fair Taste-of-ALL Festiv-ALT Smoke on the Water Chili Cook-off The Mayor’s Concert Charleston Light Opera Guild Musical Dance Gala Fund for the Arts’ Blues, Brews & BBQ and Wine & All That Jazz Mountain Stage The schedule will also include other performances involving national and regional talent in theater, film, music and dance, plus other visual arts and special family events. See the website, www.festivallcharleston.com, for complete schedule updates, as these are posted. FestivALL does local and regional marketing via website, social media, rack cards, posters, fliers, print ads, radio and television commercials and other promotions. Additionally, names of the artisans who are juried into these events are included in printed brochures and on the website. All artisans are required to go through a formal jurying process in order to maintain a high level of quality and achieve a balanced mix of media for both the Capitol Street Art Fair and the Harvest Gift Boutique. This year ALL artisans, returning and new, are required to submit new images, a description of artistic materials and process and booth design, along with their applications, for consideration by the Selections Committee.
This packet includes two applications, one for the Capitol Street Art Fair and one for the Harvest Gift Boutique. You may apply for either or both of these fairs. We welcome applications from artisans, including emerging artisans, from across West Virginia and outside of the state. You do not need to be part of any organization in order to apply. The Capitol Street Art Fair is located in the center of downtown Charleston. This location dictates certain limitations, which may not work for all artisans. Artisans need to take these limitations into account when deciding whether or not to apply for this Art Fair. These limitations are: a) Booths can only be 6’ deep. On one of the two blocks, between Quarrier and Lee Streets, booths that are on the curb side of the street include 4’ of the space in the street and 2’ of the space up on the curb. The application form has a question where you may indicate whether or not this can work for you. b) Except for furniture-makers, each space is 10’ wide with no space set aside between adjacent booths. c) Electricity is limited, where it is available, to 75 watts per booth. This does not allow for the use of electric fans, except for medical reasons. d) The Capitol Street Art Fair is outside, under long tents. The tent walls are rolled up during the hours that the Fair is open. If there is a sudden wind and/or rainstorm it is critical to be able to protect people from being hit by booths or products falling over at the same time that the sides are being rolled down by designated artisans and their helpers. Therefore, booths need to be designed to withstand wind, and covers and containers are needed to protect the products quickly. e) Artisans are welcome to bring their minor children, and to display and sell their work and involve them in the booth. The Children’s Art Fair on an adjacent block also provides opportunities for children of all ages to participate. An extra space may not be requested for child care purposes. Note that the aisles, sidewalks, and emergency lane around the booths can become very crowded at peak times. f) Artisans may only bring dogs or other animals if they are certified for service or therapy purposes. Please indicate this on your application form. The Harvest Gift Boutique also has some limitations based on the inside space at the Charleston Woman’s Club building. Most booths are only 8’ wide and 6’ deep, and tables and/or screens are provided unless alternatives are indicated on the application form and OKd by the produeer. Both events depend on having a full display of work in each booth during the days and hours we are open. Artisans must commit to having and selling products throughout this time. Please DO NOT APPLY if you do not project having adequate inventory in time for the event. If, during the event, you have high demand and see yourself running low on products, you are required to maintain a variety of samples and take orders for the remainder of the event. You may also ask customers to come back to pick up their purchase where this is feasible.
Weather can be a factor in the Capitol Street Art Fair. If the management needs to close the Fair for periods of time due to the weather or other emergency conditions, artisans are expected to return to their booths and keep them fully open when the Fair reopens. FestivALL has not been able to arrange for special housing or discounts for artisans who live beyond commuting distance of Charleston. Some artisans have independently found good deals at nearby hotels. Camping may be available at the Kanawha State Forest. Free parking is provided by FestivALL and its sponsors where possible. Downtown parking is not available for overnight stays. ALL applicants are required to submit (5) images for each medium (see enclosed list of media) on a CD; a description of artistic materials and process; and an image, which may be a drawing, of your booth design. The producer may accept print photographs of work upon request. For the Capitol Street Art Fair, applicants who apply by the early deadline of February 15, 2015, benefit from reduced fees. All applications for both events are due by the final deadline, March 15, 2015, and will be juried at the same time, in late March. All checks for the Capitol Street Art Fair will be held until after the jurying process, so be sure to set aside the necessary funds in your account. Notifications for both events will be emailed or sent to you in early April. If your application for the Capitol Street Art Fair is not accepted then your check will be returned. Payments for those whose work is accepted for the Harvest Gift Boutique will be made in September. Both application forms are enclosed as part of this packet, which is also being posted on the FestivALL website, www.festivallcharleston.com. The packet is available by email or postal mail upon request. We encourage the use of postal tracking in sending your application. Feel free to contact me with any questions at: FestivALL Art Fairs PO Box 234 Duck, WV 25063 304-364-8972
[email protected]. Sincerely yours, Betty Rivard Producer, FestivALL Art Fairs
2015 FestivALL Capitol Street Art Fair - Basic Information Fair dates/times: Saturday, June 27, 2015 – Sunday, June 28, 2015 –
10:00 a.m. – 6:00 p.m. 11:00 a.m. – 5:00 p.m.
Set-up may begin on the night of Friday, June 26 if the tents are all in place. Postmark deadlines for applications: Early: February 15, 2015 Final: March 15, 2015 Late applications may be considered at the discretion of the producer and the Selections Committee. Jurying: Late March, 2015 Who Must Jury: All applicants, whether returning artisans or new to the events. How to Jury: Complete the application and submit a CD with (5) images for each medium to be juried; a description of artistic materials and process; and an image, which may be a drawing, of your booth design. Images on CD are to be in .jpeg format. Images may be used for publicity purposes. The producer may accept print photographs of work upon request. The Selections Committee does not accept images submitted via email or website for the late March jurying session. Notification: Notifications for applicants who go through the March jurying process will be emailed or mailed by early April, 2015 – this includes returning the checks of applicants whose work is not accepted. Size of spaces:
10’ wide by 6’ deep (2’ of the space is on the curb on the sidewalk side of the Quarrier-Lee Street block); Maximum of (2) spaces, 20’ wide by 6’ deep (total). Note that a special area with larger spaces will be used for furniture makers. The Fair also reserves the option to use small tents on the Lee Street Triangle for a limited number of additional spaces. Booth safety: Artisans are responsible for designing their booths and providing covers and containers for their products in order to maximize safety in the event of a wind and/or storm. They are also expected to protect their booth and products in the event of extreme weather on Saturday night. Lighting and electricity: Spaces in the long tents on Capitol Street will have overhead lights. Electricity for individual artisans cannot be guaranteed but will be provided wherever possible, with a maximum of 75 watts per booth. Security: Security will be provided, but artisans assume responsibility for goods left overnight. Be prepared to be present early on Sunday morning, when the tent company rolls up the tent sides. Media categories: Following are the categories of media that have been identified for the Fair. These categories reflect the Fair’s commitment to a wide range and balance of fine art and fine crafts. Fine Art/Sculpture (Sculpture, Mixed Media, Printed Paper/Note Cards, except as included Painting, Photography, Prints, etc., including under Fine Art note cards based on this work) Pottery Apparel Jewelry Baskets Glass Furniture Wood Dried Flowers Metal Leather Textiles Bath & Body Specialty Foods Toys Candles Musical Instruments All applicants must submit a completed application form, the application fee and the specified materials with a postmark of no later than March 15, 2015. If necessary, the Selections Committee may make exceptions to this deadline, with jurying via email, in order to fill vacancies. There is no guarantee of a space for applicants who miss the final deadline. Criteria for Selection: 1. 2.
Proficiency in technique and craftsmanship; Strength of design;
3. 4.
Quality of materials; Booth display and safety.
Returning artisans will also be evaluated based in part on their professionalism during previous fairs. Non-compliance with terms and conditions may disqualify an applicant from future fairs. Artisans who leave the fair early or fail to show up at the fair without advance notice will not be permitted to apply again for three years. Standards: 1.
All work must be hand made by the artisan based on his/her original design. An original product may also be produced by a team of artisans working together.
2.
If an artisan wishes to sell replicas of original work on manufactured products, like magnets or electronics covers, these products must be of high quality and images of these products need to be submitted for jurying. Note that high quality prints or images on note cards do NOT need to be submitted for additional jurying.
3.
Only work by the artisan who applies and is juried in may be included in the booth. Artisans who work together or want to share a space may submit one application as long as each artisan meets all criteria, is juried as required, and signs the application. The only exception to this provision is that children and youth age 18 or under may include their products in the booth of their parents. Young adults over age 18 must submit their work for jurying in order to be included.
4.
Items that will not be considered include: those made from kits, models, commercial molds; those that are mass produced or machine made; assembled jewelry or ornaments without handmade components; commercial items that are embellished by the applicant for resale, or pre-printed quilt tops; items made with plastic beads, plastic canvas, styrofoam, other plastics, silk and/or synthetic flowers, polar fleece, doll components not created by the artisan, manufactured baskets, excessive commercial lace on fabric items, use of hot glue as primary method of attached items; or items that infringe upon a copyright, trademark, or patent. The Selections Committee may make an exception to accept manufactured do-it-yourself kits that are designed by the artisan.
5.
Specialty foods and bath and body products must be approved by the West Virginia Department of Agriculture. Specialty food producers may also be required to submit a certificate of insurance for product liability. Specialty foods presented for tasting must meet a high standard for sanitation.
6.
Arts and crafts must fit the family-friendly nature of the Fair.
Ratios for each medium are set in advance with the goal of achieving a balanced fair. However, the Selections Committee may accept a greater proportion of applications in a medium where a number of high quality applications provide different types of original work within the medium.
As an example, there may be a disproportionate number of jewelry-makers, where each of the artisans has a unique kind of product. The producer, with advice from the FestivALL Capitol Street Art Fair Management Team, will make decisions about the placement of artisans. Returning artisans may request to be located in the same space or vicinity as in previous years and every effort will be made to accommodate their requests. Artisans may also request to be placed in adjacent spaces, where possible. Special accommodations are made, where possible, for artisans with disabilities. Address any questions to: Betty Rivard, Producer, FestivALL Art Fairs, PO Box 234, Duck, WV 25063, 304-364-8972,
[email protected].
2015 FestivALL Harvest Gift Boutique - Basic Information Fair dates/times: Saturday, October 24, 2015 – Sunday, October 25, 2015 –
10:00 a.m. – 6:00 p.m. 11:00 a.m. – 5:00 p.m.
Set-up may begin on the night of Friday, October 23. Postmark deadlines for applications: Early: February 15, 2015 Final: March 15, 2015 Late applications may be considered at the discretion of the producer and the Selections Committee. Jurying: Late March, 2015 Who Must Jury: All applicants, whether returning artisans or new to the events. How to Jury: Complete the application and submit a CD with (5) images for each medium to be juried; a description of artistic materials and process; and an image, which may be a drawing, of your booth design. Images on CD are to be in .jpeg format. Images may be used for publicity purposes. The producer may accept print photographs of work upon request. The Selections Committee does not accept images submitted via email or website for the late March jurying session. Notification: Notifications for applicants who go through the March jurying process will be emailed or mailed by early April, 2015. Accepted applicants will submit fees in September, 2015. Size of spaces:
Most spaces are 8’ wide and 6’ deep. Exceptions include furniture makers and artisans who only need half of a space. Most artisans are limited to a maximum of one space. 6’ or 8’ tables, and screens where needed, will be provided. Artisans may request exceptions on the application form to bring in their own set-up, with the approval of the producer. Lighting and electricity: Overhead lighting and natural light through large windows are provided. Each artisan will have access to a single outlet for use with a limited amount of electricity. Security: Security will be provided, but artisans assume responsibility for goods left overnight. The building will be locked on Friday and Saturday nights. Media categories: Following are the categories of media that have been identified for the Harvest Gift Butique. These categories reflect the Boutique’s commitment to a wide range and balance of fine art and fine crafts. Fine Art/Sculpture (Sculpture, Mixed Media, Printed Paper/Note Cards, except as included Painting, Photography, Prints, etc., including under Fine Art note cards based on this work) Pottery Apparel Jewelry Baskets Glass Furniture Wood Dried Flowers Metal Leather Textiles Bath & Body Specialty Foods Toys Candles Musical Instruments All applicants must submit a completed application form and the specified materials with a postmark of no later than March 15, 2015. If necessary, the Selections Committee may make exceptions to this deadline, with jurying via email, in order to fill vacancies. There is no guarantee of a space for applicants who miss the final deadline. Criteria for Selection: 1. 2. 3. 4.
Proficiency in technique and craftsmanship; Strength of design; Quality of materials; Booth display and safety.
Returning artisans will also be evaluated based in part on their professionalism during previous fairs. Non-compliance with terms and conditions may disqualify an applicant from future fairs.
Artisans who leave the fair early or fail to show up at the fair without advance notice will not be permitted to apply again for three years. The Selections Committee will be actively involved in assessing the best possible mix of products for the Harvest Gift Boutique. Reported sales, price points, and products attracting traffic in past boutiques may be considered in looking at this mix. Priority will not be given to past participants. Note: We are especially interested in having pottery at this event since no potters were available to attend in 2014 and people missed them and their work. There were also requests for wood turned products, which we had in previous years. Standards: 1.
All work must be hand made by the artisan based on his/her original design. An original product may also be produced by a team of artisans working together.
2.
If an artisan wishes to sell replicas of original work on manufactured products, like magnets or electronics covers, these products must be of high quality and images of these products need to be submitted for jurying. Note that high quality prints or images on note cards do NOT need to be submitted for additional jurying.
3.
Only work by the artisan who applies and is juried in may be included in the booth. Artisans who work together may submit one application as long as each artisan meets all criteria, is juried as required, and signs the application. The only exception to this provision is that children and youth age 18 or under may include their products in the booth of their parents. Young adults over age 18 must submit their work for jurying in order to be included.
4.
Items that will not be considered include: those made from kits, models, commercial molds; those that are mass produced or machine made; assembled jewelry or ornaments without handmade components; commercial items that are embellished by the applicant for resale, or pre-printed quilt tops; items made with plastic beads, plastic canvas, styrofoam, other plastics, silk and/or synthetic flowers, polar fleece, doll components not created by the artisan, manufactured baskets, excessive commercial lace on fabric items, use of hot glue as primary method of attached items; or items that infringe upon a copyright, trademark, or patent. The Selections Committee may make an exception to accept manufactured do-it-yourself kits that are designed by the artisan.
5.
Specialty foods and bath and body products must be approved by the West Virginia Department of Agriculture. Specialty food producers may also be required to submit a certificate of insurance for product liability. Specialty foods presented for tasting must meet a high standard for sanitation.
6.
Arts and crafts must fit the family-friendly nature of the Fair.
Ratios for each medium are set in advance with the goal of achieving a balanced fair. However, the Selections Committee may accept a greater proportion of applications in a medium where a number of high quality applications provide different types of original work within the medium. As an example, there may be a disproportionate number of jewelry-makers, where each of the artisans has a unique kind of product. The producer, with advice from the FestivALL Capitol Street Art Fair Management Team, will make decisions about the placement of artisans. Returning artisans may request to be located in the same space or vicinity as in previous years and every effort will be made to accommodate their requests. Special accommodations are made, where possible, for artisans with disabilities. Address any questions to: Betty Rivard, Producer, FestivALL Art Fairs, PO Box 234, Duck, WV 25063, 304-364-8972,
[email protected].
Application for 2015 FestivALL Capitol Street Art Fair
Please fill out this form completely and print clearly, especially your email address if you have one. Note that your name or names will be used as shown here for the website, publicity, and schedules. Date: Name:
Address:
City:
State:
Landline:
Zip:
Mobile:
E-Mail:
______ _____
Website:
______
Media you will exhibit: _________________________________________________ □ □
Returning Artist from 2014 Capitol Street Art Fair New Applicant
Number of 10’ x 6’ spaces you would like:
One
Two
Do you need a space away from the curb in order to accommodate your display? (Please note that two feet of your booth will be on the sidewalk and four feet in the street if you are placed on the curb side of the tents on the Quarrier-Lee St. Block.) _____Yes ____No Preference: ____ Quarrier-Lee Street block, ____ Lee-Washington Street block, ____ No preference There will be overhead light fixtures in each long tent. Do you want additional electricity if it is available? (max: 75 watts) Yes No How many tables do you want? How many chairs do you want?
6’
8’
If you are juried into Tamarack, check here ______. Tents will not be specified for Tamarack artisans, but you may use identifying signs to show that you are juried into Tamarack. All artisans: Return completed application form with required images; a description of artistic materials and process; an image of your booth design, and a check or money order made payable to FestivALL Art Fairs. The same images of your work and description of materials and processes may be used for both the Capitol Street Art Fair and the Harvest Gift Boutique. The producer may accept print photographs of work upon request. Payment: Checks from artisans whose work is accepted will be deposited following our notification that your work is accepted. If your work is not accepted for the Fair, your check will be returned to you after the jurying with your notification letter. Deadlines: Early Registration: By February 15, 2015: ______$85 – (1) space; _____$150 – (2) spaces Final Registration: Between February 16 and March 15, 2015: ____ $110 – (1) space; $200 – (2) spaces Note that these are postmark deadlines. There is no refund if you withdraw after May 15, 2015. I/we agree to the following Terms and Conditions (to be signed by each artisan included in this application – add additional signature lines as needed): 1) All products will be of high quality and meet the standards as outlined in this packet. 2) I/we will attempt to provide inventory for the duration of the Fair and reserve samples for use in taking orders if inventory runs low. 3) I/we will set up the assigned space between 9:00 and 11:00 p.m. on June 26, 2015, if tents are in place, and/or 7:00 and 9:00 a.m. on June 27, 2015 and take it down between 5:00 and 7:00 p.m. on June 28, 2015. I/we will not begin to pack up and/or load until the Fair is closed at the end of each day. The exception is if the Fair is closed by management due to the weather or another emergency, in which case I/we will reopen the booth when the Fair resumes. I/we understand that non-compliance with this provision may keep me from future FestivALL Fairs even if I/we meet the other criteria. 4) I/we will agree to stay within the assigned booth space, including the height of the tents. I/we will not extend displays into the aisles. 5) Although security will be provided, I/we assume risk for items that are left overnight. I/we may remove goods overnight on Saturday. I/we will arrange for coverage when the tent sides are raised early Sunday morning. 6) I/we will be present and cover the assigned space during the set hours for the Fair, except that a designee or volunteer may cover for meals and breaks. Any exceptions must be approved by the art fair producer since customers generally expect to meet the artisans at this Fair.
7) I/we understand that individual electrical outlets will be provided as available but cannot be guaranteed for all spaces and that usage is limited to 75 watts per space. I/we will only use electricity for a fan for medical reasons. 8) I/we grant permission for the use of our name and images in publicity for the Fair. 9) I/we will demonstrate a cooperative, helpful, and professional attitude toward others involved with this Fair, including FestivALL and City of Charleston staff, volunteers, fellow artisans, and the public. I/we will also bring any operational issues or problems to the attention of the block captain or art fair producer so that they may be addressed as early as possible. Signature:
Date: _________
Signature:
Date: _________
Submit this form, CD, description of materials and processes, booth design, and your check to: Betty Rivard, FestivALL Art Fairs, PO Box 234, Duck, WV 25063
Application for 2015 FestivALL Harvest Gift Boutique Please fill out this form completely and print clearly, especially your email address if you have one. Note that your name or names will be used as shown here for the website, publicity, and schedules. Date: Name:
Address:
City:
State:
Landline: E-Mail:
Zip:
Mobile:
______ _____
Website:
______
Media you will exhibit: _________________________________________________ □ □
Returning Artist from 2014 Harvest Gift Boutique New Applicant
With limited exceptions, spaces are 8’ wide and 6’ deep, and artisans are limited to one space. Do you want _______a full space, 8’x6’ or ________a half-space, 4’x6’? Do you need a table? ______Yes ______No If so, designate number and size: ______6’ 8’ If you do not need a table, please describe your set-up, which must be approved by the producer. Do you need screens ______Yes ______No If you are juried into Tamarack, check here ______. Tents will not be specified for Tamarack artisans, but you may use identifying signs to show that you are juried into Tamarack. All artisans: Return completed application form with required images on CD; a description of artistic materials and process; and an image of your booth design. The producer may accept print photographs of work upon request. The same images of your work may be used for both the Capitol Street Art Fair and the Harvest Gift Boutique. Be sure to include images of any seasonal items that are for this event only.
Payment: Payment is not due until September, 2015. The fee will be $85/space and $42.50/half-space. No refunds will be made after October 1, 2015. Deadline: Applications must be postmarked by March 15, 2015. The producer and Selections Committee may consider late applications, but no spaces may be available past the deadline. I/we agree to the following Terms and Conditions (to be signed by each artisan included in this application – add additional signature lines as needed): 1) All products will be of high quality and meet the standards as outlined in this packet. 2) I/we will attempt to provide inventory for the duration of the Fair and reserve samples for use in taking orders if inventory runs low. 3) I/we will set up the assigned space between 6:00 and 8:00 p.m. on October 23, 2015, and/or 7:00 and 9:00 a.m. on October 24, 2015 and take it down between 5:00 and 7:00 p.m. on October 25, 2015. I/we will not begin to pack up and/or load until the HGB is closed at the end of each day. I understand that non-compliance with this provision may keep me from future FestivALL fairs even if I/we meet the other criteria. 4) I/we will agree to stay within the assigned booth space. Booth sizes may vary. I/we will not extend displays into the aisles. 5) Although the building will be locked up, I/we assume risk for items that are left overnight. I/we may remove goods overnight on Saturday. 6) I/we will be present and cover the assigned space during the set hours for the HGB, except that a designee or volunteer may cover for meals and breaks. Any exceptions must be approved by the art fair producer since customers generally expect to meet the artisans at this event. 7) I/we understand that individual electrical outlets will be provided and that usage is limited to 75 watts per space. I/we will only use electricity for a fan for medical reasons. 8) I/we grant permission for the use of our name and images in publicity for the HGB. 9) I/we will demonstrate a cooperative, helpful, and professional attitude towards others involved with the HGB, including FestivALL and Woman’s Club staff, volunteers, fellow artisans, and the public. I/we will also bring any operational issues or problems to the attention of the art fair producer or assistant producer so that they may be addressed as early as possible. Signature:
Date: _________
Signature:
Date: _________
Submit this form, CD, descriptions of materials and processes, and booth design to: Betty Rivard, FestivALL Art Fairs, PO Box 234, Duck, WV 25063
