Bachelor's degree in Mechanical Engineering, Civil Engineering, Architectural ... Must hold and maintain a valid motor v
POSITION DESCRIPTION POSITION TITLE
SENIOR ADMINISTRATOR
WORKING TITLE
Senior Project Manager, Construction
SCHOOL/DEPARTMENT
Facilities Design and Construction
LOCATION
Rock Quarry Rd. Office Complex, Raleigh
PAY GRADE
Administrator-Band 3
FLSA STATUS
Exempt
REPORTS TO
Director
SUPERVISES
None
WORK WEEK SCHEDULE
Monday-Friday, Occasional evenings and weekends
WORK HOURS
Regular Business Hours (Minimum forty-hour, five-day work week)
NUMBER OF MONTHS PER YEAR
12
POSITION PURPOSE: Represents the interests of Wake County Public School System (WCPSS) in the administration of facility capital improvement projects to ensure compliance with the procedures and policies of the Board of Education. Coordinates with school administrators and other staff as required to execute construction work and minimize disruption to school operations. Maintains construction project schedules and budgets, applying sound business principles and innovative methods to reduce costs. Uses the available data systems to effectively manage work and track performance. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES Extensive knowledge of personal computers, including proficiency in spreadsheets, database, project management software, and building automation software; Working knowledge of OSHA requirements; Sufficient leadership skills in supervision of general construction as a contractor or owner’s representative; Effective verbal and written communication skills; Critical thinking and problem solving skills; Organizational skills; Ability to be proactive and apply technical knowledge to improve deliverables, providing attention to detail to minimize errors; Ability to interact positively and effectively with diverse group of stakeholders (e.g. design professionals, contractors, inspectors, principals, teachers, parents, other school system staff); Ability to accurately read, interpret and comply with WCPSS and departmental procedures; Ability to work well within a team environment that values an open exchange of ideas. EDUCATION, TRAINING, AND EXPERIENCE Bachelor’s degree in Mechanical Engineering, Civil Engineering, Architectural Engineering, Architecture, or Building Construction; Five years of directly related experience; Other combinations of applicable education, training, and work experience which provide the knowledge, skills and abilities necessary to perform effectively in this position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements. SPECIAL REQUIREMENTS May require emergency response availability; Will need to travel to construction sites on frequent and unscheduled basis.
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POSITION DESCRIPTION
PREFERRED QUALIFICATIONS: Experience with planning and on-site construction of large capital improvement projects; Project Management Professional (PMP) ® certification or other project management certification/training. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Prepares project budget, management plan, and contracts; participates in coordination of alternative locations for school staff and students during the pre-design phase. 2. Participates in review of design documents for compliance with Design Guidelines and the review of construction cost estimates for adherence to project budget; obtains agency approvals as required during the design phase (e.g. Department of Insurance, Department of Public Instruction, local municipalities). 3. Coordinates preparation of documentation for bid process; oversees bid review and prepares recommendations for Board approval. 4. Reviews contractor schedule and regularly monitors progress; attends job site meetings and visits site as required during the construction phase. 5. Monitors change order log and status reports; processes project pay applications and change orders for construction. 6. Conducts ongoing quality control inspection of projects to ensure compliance with Design Guidelines, contract documents, codes and regulations. 7. Maintains technical records and files in accordance with department procedures. 8. Coordinates delivery of Owner-furnished items with appropriate personnel (e.g. Technology Services, Security, Child Nutrition Services, etc.); obtains Certificate of Occupancy and other agency approvals. 9. Monitors completion of punch-list; obtains certificate letters and warranties from contractors and design consultants; obtains as-builts and final documents/ manuals during the closeout and warranty phase. 10. Processes final pay applications from contractors and design consultants. 11. Reconciles and closes out purchase orders in association with current projects. 12. Schedules eleven-month warranty inspections and monitors completion of any warranty-related work. 13. Performs other related duties as assigned. WORKING CONDITIONS: PHYSICAL ENVIRONMENT Must be able to use a variety of office equipment such as computers, scanners, and copiers. Must be able to communicate effectively using speech, vision, and hearing. At times requires the ability to lift, carry, push, pull or otherwise move objects up to ten pounds. Requires bending, stooping, lifting, carrying, standing, walking, climbing stairs and ladders. Able to physically access all elements of a construction site. The work requires frequently driving automotive equipment. WORK ENVIRONMENT Must be able to work in an office environment and come into direct contact with school system staff, students, design professionals, contractors, and the general public. Primary workplace is individual office space with adequate temperature and lighting. Visits to schools and other sites are also required with possible exposure to extreme weather conditions, dust, pollen, insects and housekeeping chemicals. Comes into direct contact with design professionals, contractors, staff, students, and the general public. EFFECTIVE DATE: 7/2015 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.
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