REGULAR MEETING OF THE MIDLAND CITY COUNCIL

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Feb 15, 2016 - Assistant City Manager for Development Services .... While it is custom for the Parks and Recreation Comm
City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.cityofmidlandmi.gov

REGULAR MEETING OF THE MIDLAND CITY COUNCIL City Hall, 333 W. Ellsworth Street February 15, 2016

7:00 p.m. AGENDA

CALL TO ORDER - Maureen Donker, Mayor PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL -

Thomas W. Adams Steve Arnosky Diane Brown Wilhelm Maureen Donker Marty A. Wazbinski

CONSIDERATION OF ADOPTING CONSENT AGENDA ITEMS: All resolutions marked with an asterisk are considered to be routine and will be enacted by one motion. There will be no separate consideration of these items unless a Council member or citizen so requests during the discussion stage of the “Motion to adopt the Consent Agenda as indicated”. If there is even a single request the item will be removed from the consent agenda without further motion and considered in its listed sequence in regular fashion. APPROVAL OF MINUTES: 1.

* Approve minutes of the January 25 regular City Council meeting. TISDALE

PROCLAMATIONS, AWARDS, RECOGNITIONS, PRESENTATIONS: 2.

Midland Tomorrow presentation on "solarize" initiative. LYNCH

PUBLIC HEARINGS: 3.

Conditional Use Permit No. 56 - to consider a request for review and approval of a Conditional Land Use for a single family dwelling in a RB Multiple-Family Residential zoning district located at 309 Sam Street (also see material sent in the January 25 agenda packet). KAYE

PUBLIC COMMENTS, IF ANY, BEFORE CITY COUNCIL. (Please sign up with City Clerk before meeting). This is an opportunity for people to address the City Council on issues that are relevant to Council business but are not on the agenda. ORDINANCE AMENDMENTS: 4.

Introduction and first reading of an ordinance amending Section 30-16 of Article II of Chapter 30 - to expand the Center City Authority Board from its present seven members to nine. TISDALE

5.

Introduction and first reading of an ordinance amending Section 21-73 of Division 4 of Article II of Chapter 21 - General Recreation Fees. MURPHY

RESOLUTIONS: 6.

Approving a list of questions to be referred to the Housing Commission for the public hearing process on the PILOT request from Bracken Woods Apartments. KEENAN

7.

Receiving and filing a staff report to the City Council regarding how Putnam Park could be designated as an established park. LYNCH

8.

* Approving Site Plan No. 344 - for site plan review and approval for a 16,400 square foot storage and shop addition, located at 3401 Contractor Drive. KAYE

9.

* Approving Purchase Agreement for the sale of the building trades house located at 1000 West Collins Street. KAYE

Considering purchases and contracts: 10.

* Back-up Generator for Sylvan Sanitary Pump Station - Wastewater. BUSH

11.

* Purchase Order Increase to Bierlein Companies, Inc. for emergency assistance Landfill. BUSH

12.

* Park Mowing Services. MURPHY

13.

* Purchase Order Increase to PM Blough for design work on the Golfside Drive boat launch. MURPHY

Setting a public hearing: NEW BUSINESS:

TO CONTACT THE CITY WITH QUESTIONS OR FOR ADDITIONAL INFORMATION: Citizen Comment Line: City of Midland website address:

837-3400 www.cityofmidlandmi.gov

City of Midland email address: Government Information Center:

[email protected] located near the reference desk at the Grace A. Dow Memorial Library

Attached documents for item Maureen Donker, Mayor

Attached documents for item * Approve minutes of the January 25 regular City Council meeting. TISDALE

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Attached documents for item Midland Tomorrow presentation on "solarize" initiative. LYNCH

Midland Tomorrow... - 1 of 4

SUMMARY REPORT For City Council Meeting of 2/15/16

SUBJECT:

INSTITUTE FOR ENERGY INNOVATION PRESENTATION

ITEMS ATTACHED: 1. 2.

COUNCIL ACTION:

Transmittal Letter to Council Letter from Dan Scripps and Stephen Wooden, Institute for Energy Innovation

No action necessary

Jon Lynch, AICP ICMA-CM City Manager

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

February 10, 2016

Honorable Mayor and City Council City of Midland Midland, MI 48640 Dear Councilmen: In partnership with Midland Tomorrow, a representative from the Institute for Energy Innovation will make a presentation on a “solarize” initiative they will be bringing to Midland. No action by City Council is necessary. Please contact me if you have any questions. Sincerely,

Jon Lynch, AICP ICMA-CM City Manager

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Attached documents for item Conditional Use Permit No. 56 - to consider a request for review and approval of a Conditional Land Use for a single family dwelling in a RB Multiple-Family Residential zoning district located at 309 Sam Street (also see material sent in the January 25 ag

Conditional Use ... - 1 of 25

SUMMARY REPORT TO CITY MANAGER for City Council Meeting of 2-15-16 SUBJECT: Conditional Use Permit No. 56 – Midland County Habitat for Humanity. PETITIONER: Midland County Habitat for Humanity. PLANNING COMMISSION PUBLIC HEARING: January 12, 2016 SUMMARY: APPROVE A REQUEST OF MIDLAND COUNTY HABITAT FOR HUMANITY FOR REVIEW AND APPROVAL OF A CONDITIONAL LAND USE FOR A SINGLE FAMILY DWELLING IN A RB MULTIPLE-FAMILY RESIDENTIAL ZONING DISTRICT LOCATED AT 309 SAM STREET. ITEMS ATTACHED AND PREVIOUSLY TRANSMITTED: 1. Letter to City Manager. 2. Resolution for Council action. 3. Staff Report to the Planning Commission dated January 5, 2016. (See packet from January 25, 2016.) 4. Planning Commission minutes of January 12, 2016. (public hearing) (See packet from January 25, 2016.) 5. Communication(s). (See packet from January 25, 2016.) 6. Communication(s). 7. Map showing location of property. 8. Site Plan. (See packet from January 25, 2016.) CITY COUNCIL ACTION: 1. Public hearing is required. Date: February 15, 2016. 2. 3/5 vote required to approve resolution.

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm 2-10-16

Summary Report CUP #56 PH13883

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

February 10, 2016

Jon Lynch, City Manager City Hall - 333 West Ellsworth Street Midland, Michigan Dear Mr. Lynch: At its meeting on Tuesday, January 12, 2016 the Planning Commission considered Conditional Use Permit No. 56, the request of Midland County Habitat for Humanity, Inc. for review and approval of a conditional use permit for a single family dwelling in a RB Multiple-Family Residential zoning district located at 309 Sam Street. Conditional Use Permit petitions are subject to both non-discretionary (site plan) and discretionary standards. Discretionary standards are found in Section 28.03B of the City’s zoning ordinance and are to be determined by the City Council during deliberation on the petition. They include: protection of public health, safety and general welfare, compatibility with surrounding land uses, detrimental effects, impact of traffic, adequacy of public services, protection of site characteristics, compatibility with natural environment, compatibility with the Master Plan and intent of Zoning Ordinance and public comments. After deliberation on the petition, the Planning Commission took the following action: It was moved and seconded that the Planning Commission recommend to City Council approval of Conditional Use Permit No. 56 subject to the following contingencies: 1. One (1) single-family dwelling shall be permitted on the property. 2. One (1) driveway shall be permitted to Sam Street. 3. Approval is granted to the proposed single family dwelling only. Any additional uses of the property shall be reviewed and approved in accordance with the standards of the City of Midland Zoning Ordinance, including the requirements for site plan approval under Article 27. Vote on the motion: YEAS: NAYS: ABSENT:

Bain, Heying, Mayville, McLaughlin, Pnacek, Senesac, Stewart and Tanzini None Hanna

Motion was approved 8 to 0. No public comments were received in person at the public hearing held by the Planning Commission. One written comment in support of the petition was received in advance of the Planning Commission meeting.

Conditional Use ... - 3 of 25 On January 25, 2016 the City Council set a public hearing for the February 15, 2016 regular meeting at 7:00 p.m. to consider Conditional Land Use Permit No. 56. A written letter of support, from the same property owner that wrote in support of the petition to the Planning Commission, has been received in response to the notice of this public hearing and is attached. Respectfully,

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm LETTER OF TRANSMITTAL – Conditional Use Permit #56 PH

Page 2 of 2

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, Midland County Habitat for Humanity submitted a request for a conditional land use permit for a single family dwelling in a RB Multiple-Family Residential zoning district, located at 309 Sam Street; and WHEREAS, the City Planning Commission has conducted a public hearing in accord with Section 28.02(A) of the Zoning Ordinance of the City of Midland on said conditional use; and WHEREAS, the Planning Commission has submitted its recommendation of approval, contingent upon the following: 1. One (1) single-family dwelling shall be permitted on the property. 2. One (1) driveway shall be permitted to Sam Street. 3. Approval is granted to the proposed single family dwelling only. Any additional uses of the property shall be reviewed and approved in accordance with the standards of the City of Midland Zoning Ordinance, including the requirements for site plan approval under Article 27. in accord with Section 28.02(B) of the Zoning Ordinance of the City of Midland; now therefore RESOLVED, that the City Council finds the request for the conditional use permit to be in accord with Section 28.03 of the Zoning Ordinance of the City of Midland, and hereby approves Conditional Use Permit No. 56, in accord with documents provided and submitted at the meeting of January 25, 2016. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

_____________________________________ Selina Tisdale, City Clerk

CUP #56 PH

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Attached documents for item Introduction and first reading of an ordinance amending Section 30-16 of Article II of Chapter 30 - to expand the Center City Authority Board from its present seven members to nine. TISDALE

Introduction and... - 1 of 4

Introduction and... - 2 of 4

Introduction and... - 3 of 4

Introduction and... - 4 of 4

Attached documents for item Introduction and first reading of an ordinance amending Section 21-73 of Division 4 of Article II of Chapter 21 - General Recreation Fees. MURPHY

Introduction and... - 1 of 8

SUMMARY REPORT TO MANAGER For City Council Meeting of February 15, 2016

SUBJECT: Recreation Fees

INITIATED BY: Department of Public Services

RESOLUTION SUMMARY:

This action gives first reading to an ordinance to amend fees for various recreation offerings.

ITEMS ATTACHED: 1. Letter of Transmittal 2. Historical Table of Fees 3. Ordinance

CITY COUNCIL ACTION: 1. 3/5 vote required to give first reading

______________________ Karen Murphy Director of Public Services

Introduction and... - 2 of 8

Parks & Recreation  4811 North Saginaw Road  Midland, Michigan 48640-2321  989.837.6900  989.835.5651 -Fax  www.cityofmidlandmi.gov

February 9, 2016 Jon Lynch City Manager Midland, MI

RE:

First Reading of Recreation Fee Ordinance

At their September 2015 meeting, the Parks and Recreation Commission reviewed the existing fee philosophy, and supported the philosophy as it continues to be relevant in terms of cost recovery for adult and youth programs. Staff then provided the Commission with fee recommendations at their November meeting that are in line with the cost recovery philosophy, and the Commission held a public hearing in December to receive public input on the proposed fees. No public comment was offered on the recommended fees. While it is custom for the Parks and Recreation Commission to hold a joint meeting with City Council in mid-December to review the proposed fee changes, it was decided with the minimal changes being requested this year that this meeting was not needed. The recommendations proposed for 2016 resulted in changes to the general recreation fee ordinance as detailed below. General Recreation fee ordinance: This ordinance contains fees for all competitive sports programs. For these programs, the fees are set to recover all costs for adult sports and only programming costs for youth sports. To keep up with rising labor and material costs for administration and field maintenance, staff has recommended an increase of $1 for all softball program fees. The last fee increase for softball occurred in 2013. The proposed fees will increase the adult softball player fee from $27 to $28 for the summer league and from $17 to $18 for the fall league. The youth softball fee will increase from $8 to $9 per player. The amended ordinance was unanimously recommended by the Parks and Recreation Commission at their meeting of December 1, 2015, and is presented here for first reading by City Council.

Respectfully submitted, ________________________ Karen Murphy Director of Public Services

Introduction and... - 3 of 8 FEE SCHEDULE HISTORY COMPETITIVE SPORTS

2012

2013

2014

2015

2016

Player Fee

$25.00

$27.00

$27.00

$27.00

$28.00

*For 2nd team

$25.00

$27.00

$27.00

$27.00

$28.00

Fall Season per player

$15.00

$17.00

$17.00

$17.00

$18.00

Invitational Tournament Per Team Fee

$25.00

**

**

**

**

$8.00

$8.00

$9.00

Adult Softball

**will determine by event Youth Softball Player Fee

$6.00

$8.00

Other adult leagues: Beach Volleyball - 2 & 4 person

Sponsor Fee $30 Player Fee $10

Sponsor Fee $30 Player Fee $10

Eliminate - no 2 person recreation

Eliminate - no 2 person recreation

Eliminate - no 2 person recreation

Beach Volleyball - 4 & 6 person

Sponsor Fee $60 Player Fee $10

Sponsor Fee $60 Player Fee $10

Player Fee $15

Player Fee $15

Player Fee $15

Beach Volleyball - 2 person COMPETITIVE

Sponsor Fee $45 Player Fee $10

Sponsor Fee $45 Player Fee $10

Player Fee $27

Player Fee $27

Player Fee $27

Beach Volleyball - 4 & 6 person COMPETITIVE

Sponsor Fee $75 Player Fee $10

Sponsor Fee $75 Player Fee $10

Player Fee $22

Player Fee $22

Player Fee $22

$20 per player; 10 player minimum/team

$20 per player; 10 player minimum/team

$25 per player; 10 player minimum/team

$25 per player; 10 player minimum/team

Adult Kickball

GENERAL RECREATION City Forest Chalet Rental

$30.00 per hr

$30.00 per hr

$30.00 per hr

$40.00 per hr

$40.00 per hr

min. 2 hr rental

min. 2 hr rental

min. 2 hr rental

min. 2 hr rental

min. 2 hr rental

Toboggan Rental (per hr, 2 hr max.)

$6.00

$6.00

$6.00

$8.00

$8.00

Cross Country Classic Ski Rental (2 hr rental) Cross Country Skate Ski Rental (2 hr rental)

$6.00

$10.00

$10.00

$10.00

$10.00

$15.00

$15.00

$15.00

$15.00

Chalet Rental Per hour after 2 hr. min.

*implement 13/14 season Skate Rental & Sled Rental (2 hr rental)

$2.00

$2.00

$2.00

$4.00

$4.00

Rugby Club Fee

$450.00

$450.00

$450.00

$450.00

$450.00

Picnic Kits Deposit

$15.00

$15.00

$15.00

$15.00

$15.00

Speaker system deposit

$50.00

$50.00

$50.00

$50.00

$50.00

$75.00

$75.00

$75.00

$75.00

$35.00 $35.00 $35.00

$35.00 $35.00 $35.00

$35.00 $35.00 $35.00

$35.00 $35.00 $35.00

Picnic Shelter Reservations (Per use) Band Shell (for non-community events) Barstow A Chippewasee B Emerson C (previously A-1)

$25.00 $25.00 $25.00

Introduction and... - 4 of 8 Emerson D (previously D) - NO ELECTRICAL Emerson E (previously E) Plymouth F - Whole (previously A) Plymouth F - North Plymouth F - South Plymouth G (previously B2) Plymouth H (previously B3) Stratford Woods I

$45.00

$55.00

$55.00

$55.00

$55.00

$25.00 $55.00 $25.00 $25.00 $25.00 $25.00 $25.00

$35.00 $65.00 $35.00 $35.00 $35.00 $35.00 $35.00

$35.00 $65.00 $35.00 $35.00 $35.00 $35.00 $35.00

$35.00 $65.00 $35.00 $35.00 $35.00 $35.00 $35.00

$35.00 $65.00 $35.00 $35.00 $35.00 $35.00 $35.00

Unsheltered Areas Addition of a Canopy (Requires Permission)

$15.00 $25.00

$25.00 $25.00

$25.00 $25.00

$25.00 $25.00

$25.00 $25.00

*implement shelter fees for 2014

Note: Shelter fees are non-refundable

b) Daytime reservations which begin after 8:00 a.m. and end before 3:00 p.m. Monday - Friday from April 15 - June 30 are exempt from fees Field Rental-Private Tournaments Field Rental Fee $10.00/hr/field 2 hour rental per field - includes initial field prep 4 hour rental per field - includes initial field prep Full day fee per field - includes initial field prep Daily complex fee - New Redcoats Complex per day Daily complex fee - Old Redcoats Complex per day Daily complex fee - Emerson per day Ball Diamond Lights - Tournament use Ball Diamond MaintenanceRegular/Grooming/Field Ball Diamond MaintenanceOvertime/Grooming/Field Ball Diamond Maintenance-Doubletime/Grooming/Field Diamond Dry (Per Bag)

$15.00/grooming

$35.00 $45.00 $90.00 $400.00 $400.00 $250.00

$35.00 $45.00 $90.00 $400.00 $400.00 $250.00

$35.00 $45.00 $90.00 $400.00 $400.00 $250.00

$35.00 $45.00 $90.00 $400.00 $400.00 $250.00

$25.00/hr $15.00/grooming

$25.00/hr $15.00/grooming

$25.00/hr $15.00/grooming

$25.00/hr $15.00/grooming

$12.00/bag

$12.00/bag

$12.00/bag

$12.00/bag

$75.00/hr $100.00/hr $12.00/bag

*For tournaments requesting special amenities or enhanced field maintenance, Parks Director may recover additional fees as a special event based on costs incurred.

Equipment Rental/Services Stage Rental

Inside City Limits: $75.00 Non Profit Groups/$225 For Profit Groups; Within Midland Co. $125.00 NonProfit Groups/$425 For Profit Groups

Inside City Limits: $100.00 Non Profit Groups/$250 For Profit Groups; Within Midland Co. $175.00 Non-Profit Groups/$450 For Profit Groups

Inside City Limits: $100.00 Non Profit Groups/$250 For Profit Groups; Within Midland Co. $175.00 NonProfit Groups/$450 For Profit Groups

Inside City Limits: $100.00 Non Profit Groups/$250 For Profit Groups; Within Midland Co. $175.00 NonProfit Groups/$450 For Profit Groups

Inside City Limits: $100.00 Non Profit Groups/$250 For Profit Groups; Within Midland Co. $175.00 NonProfit Groups/$450 For Profit Groups

$20.00 per section of aluminum bleachers

$20.00 per section of aluminum bleachers

$20.00 per section of aluminum bleachers

$20.00 per section of aluminum bleachers

$20.00 per section of aluminum bleachers

$10.00 per rental

$10.00 per rental

$10.00 per rental

$10.00 per rental

$10.00 per rental

Delivery of Picnic Tables (up to 5)

$20.00 per use

$20.00 per use

$20.00 per use*

$40.00 per use*

$40.00 per use*

Additional tables (max. of 10 per location)

$5.00 per table

$5.00 per table

$5.00 per table*

$8.00 per table*

$8.00 per table*

Bleachers

Grill Rental - portable grill

*Table fees are non-refundable

Introduction and... - 5 of 8 SWIMMING Swimming Pool Fees Adult

$80.00

$80.00

$80.00

$85.00

$85.00

Youth

$65.00

$65.00

$65.00

$70.00

$70.00

*2 members

$115.00

$115.00

$115.00

$120.00

$120.00

*each additional

$30.00

$30.00

$30.00

$35.00

$35.00

*Max. per family

$165.00

$165.00

$165.00

$190.00

$190.00

15 admissions Adult

$45.00

$45.00

$45.00

$50.00

$50.00

15 admissions Youth

$35.00

$35.00

$35.00

$40.00

$40.00

Adult

$4.00

$4.00

$4.00

$5.00

$5.00

Youth & Senior

$3.00

$3.00

$3.00

$4.00

$4.00

Swim Lessons (per session)

$35.00

$35.00

$35.00

$40.00

$40.00

Aquasize (per session)

$20.00

$20.00

$20.00

$25.00

$25.00

Aquasize (daily drop-in)

$4.00

$4.00

$4.00

$5.00

$5.00

$50.00/hour

$50.00/hour

$50.00/hour

$55.00/hour

$55.00/hour

$5,000.00

$5,000.00

$5,000.00

$5,000.00

$5,000.00

Family

Limited Pass

Public Swimming

Competitive Swim Pool Rental - lane

Midland Dolphins Season Contract

Special events: The Director of Public Services is authorized with the approval of the City Manager to implement rates for special recreation events according to the recreation fee philosophy to recover programming costs for such offerings.

The Director of Public Services is authorized with the approval of the City Manager to enter into a cost recovery agreement consistent with the recreation fee philosophy to recover administrative costs associated with assistance provided to the Midland Community Tennis Center for registration and advertisement of the youth summer tennis lesson program.

Introduction and... - 6 of 8

FIRST READING ORDINANCE NO. _______

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MIDLAND, MICHIGAN, BY AMENDING SECTION 21-73 OF DIVISION 4 OF ARTICLE II OF CHAPTER 21 THEREOF. The City of Midland Ordains: Section 1.

Section 21-73 of Division 4 of Article II of Chapter 21 is amended to read as follows:

Sec. 21-73. General recreation fees (1) (2) (3) (4)

(5) (6) (7)

(8) (9)

(10) (11) (12) (13) (14)*

(15) (16)* (17)*

Adult softball player Adult softball player (2nd team) Adult softball player - Fall League Each softball team in individual tournaments – Fee set on per event basis in conjunction with Midland Softball Association Youth softball player Rugby club Beach volleyball Player fee – Recreation league Player fee – 2 person Competitive league Player fee – 4 & 6 person Competitive league Adult kickball (10 player minimum per team) Ski rental (rental 2 hours or part thereof) Classic skis Skate skis Toboggan rental (per hour two-hour maximum) Skate and sled rental Chalet building rental (2 hour minimum) Picnic kit deposit Ball field rental – private tournament 2 hour rental 4 hour rental Full day rental Daily complex – New Redcoats fields 913 Daily complex – Old Redcoats fields 4-8 Daily complex – Emerson fields 1-3 Ball diamond lights – private tournament use Ball diamond grooming – private tournament Ball diamond grooming/maintenance – private tournament – Overtime

$ 27.00 $ 27.00 $ 17.00

$ 28.00 $ 28.00 $ 18.00

per player per player per player per event

$ 8.00 $ 450.00

$ 9.00

per player per club

$ 15.00 $ 27.00

per player per player

$ 22.00

per player

$ 25.00

per player

$ 10.00 $ 15.00 $ 8.00

per rental per rental per hour

$

$ 40.00 $ 15.00

per two hours per hour per kit

$ 35.00 $ 45.00 $ 90.00 $ 400.00

per field per field per field per complex

$ 400.00 $ 250.00 $ 25.00

per complex per complex per hour

$ 15.00

per grooming per hour

4.00

$ 75.00

Introduction and... - 7 of 8

(18)* (19)* (20)**

(21) (22) (23) (24)***

(25) (26)

Ball diamond grooming/maintenance – $ 100.00 per hour private tournament - Double time Diamond dry field drying material– $ 12.00 per bag private tournament Picnic shelter reservations Emerson C, Emerson E $ 35.00 per use Plymouth F (south), F (north), G, $ 35.00 per use H Barstow Woods A $ 35.00 per use Stratford Woods J $ 35.00 per use Chippewassee B $ 35.00 per use Emerson D $ 55.00 per use Plymouth F (entire shelter) $ 65.00 per use Unsheltered areas $ 25.00 per use Addition of a canopy $ 25.00 per request Delivery of picnic tables (up to 5 $ 40.00 per use tables) – Fee is non-refundable Additional tables (if available up $ 8.00 per table to maximum of 10 tables) – fee is non-refundable Band shell reservation $ 75.00 per use Delivery of bleachers $ 20.00 per section Delivery of portable grill $ 10.00 per use City stage rental Non-profit group inside city limits $ 100.00 per use For profit group inside city limits $ 250.00 per use Non-profit group outside city limits $ 175.00 per use For profit group outside city limits $ 450.00 per use Speaker system deposit $ 50.00 per system Tennis lesson agreement: The director of public services is authorized with the approval of the city manager to enter into a cost recovery agreement with the Midland Community Tennis Center consistent with the recreation fee philosophy for administrative costs related to advertising and program registration for summer youth tennis lessons. The agreement will be reviewed and adjusted annually as needed.

*Note: Fees for private tournament ball field maintenance effective starting with the 2010 softball season. All field rentals include initial field preparation (grooming and chalk lines). For private tournaments requesting special amenities or enhanced field maintenance, the director of public services may charge additional fees on a special recreation event basis to cover costs incurred. **Note: Fees paid for shelter reservations are non-refundable. Exceptions to (20) Picnic shelter reservation fees are as follows: a) Donors of shelters shall be allowed one rent free use per year in the respective donated structure. b)

Daytime reservations which begin after 8:00 a.m. and end before 3:00 p.m. Monday – Friday from April 15 – June 30 are exempt from fees.

Introduction and... - 8 of 8

***Note: Stage rental is intended for community events held with the City limits or Midland County only. Stage rental fees are non-refundable. ****Note: The director of public services is authorized with the approval of the city manager to implement rates for special recreation events according to the recreation fee philosophy to recover programming costs for such offerings.

Section 2.

This Ordinance shall take effect upon publication

YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of an ordinance adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday,

__________________________________ Selina Tisdale, City Clerk

Attached documents for item Approving a list of questions to be referred to the Housing Commission for the public hearing process on the PILOT request from Bracken Woods Apartments. KEENAN

Approving a list... - 1 of 5

SUMMARY REPORT TO MANAGER For City Council Meeting of February 15, 2016 SUBJECT:

Questions for the Housing Commission to respond to during its public hearing on the Bracken Woods PILOT request by Lockwood Development.

INITIATED BY: David A. Keenan, Assistant City Manager RESOLUTION SUMMARY: This resolution would approve a list of questions as provided on Exhibit 1 – City Council Questions for the Housing Commission, and refer said questions to the Housing Commission for them to answer during their public hearing process on the PILOT request for Bracken Woods Apartments.

ITEMS ATTACHED: 1. Letter of Transmittal 2. Exhibit 1, City Council Questions for the Housing Commission 3. Resolution CITY COUNCIL ACTION: 3/5 affirmative vote required for adoption

_____________________________________ David A. Keenan, Assistant City Manager

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

TO:

Jon Lynch, City Manager

FM:

David A. Keenan, Assistant City Manager

DT:

February 10, 2016

RE:

Questions for Housing Commission public hearing on the Bracken Woods PILOT request by Lockwood Development.

On January 25, 2016 City Council accepted a request for a “payment in lieu of taxes” exemption, or PILOT, for the property known as Bracken Woods Apartments, and referred said request to the Housing Commission for study and recommendation. During the deliberation City Council advised that there are some questions that they would like to have answered during the Housing Commission public hearing process for the PILOT request on Bracken Woods Apartments. Those questions are shown on Exhibit 1, City Council Questions for the Housing Commission. The accompanying resolution for City Council’s consideration will approve the list of questions to be forwarded to the Housing Commission to be answered during the public hearing process on the PILOT request for Bracken Woods Apartments.

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

EXHIBIT 1 – City Council Questions for the Housing Commission To answer during the public hearing process for the PILOT request at Bracken Woods Apartments 1. How many inspected apartment/rental units are there in the city of Midland (and the county of Midland if that is available)? And what has that number been for each of the past 5 years? 2. What are the current rental rates for 1 and 2 bedroom units both in the city and in the county? 3. How do Midland’s rental rates compare to 5 other similarly sized cities (i.e. Traverse City, Flint, Mount Pleasant, Muskegon, East Lansing, Holland, Jackson)? 4. What is the PILOT rate in those 5 other similar sized cities? 5. If this were a newly constructed complex, what PILOT rate would the Housing Commission recommend? 6. Under the PILOT program can we grant a stair stepped rate so that the 4% rate applies to the remainder of the years under the existing Bracken Woods program and then new rates apply to any extension being requested? 7. Other cities with a PILOT building seem to impose a service charge on top of the PILOT rate; has the Housing Commission considered that type of charge for a PILOT? 8. Is it correct that individuals that qualify for PILOT housing can remain in their apartments even though their income levels increase beyond the 50% of median level? If so, then it is theoretically possible that Bracken Woods would no longer be providing low income housing and not warrant the extension of PILOT tax relief? 9. Have PILOT programs in other cities removed this tax benefit if the complex fails to maintain a minimum percentage of qualified tenants? 10. Is the condition something that we as a city/housing commission feel is a problem? 11. What is it specifically that has led to the purported inferior (yet code compliant) condition of Bracken Woods? 12. What code changes should be implemented to correct those things that are considered a problem? 13. Can we have a higher maintenance standard for PILOT subsidized housing? Would that be imposed by ordinance?

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EXHIBIT 1 – City Council Questions for the Housing Commission (continued)

14. What is the enforcement mechanism for failure to comply with maintenance standards? 15. What is the MHSDA maintenance standard? And is it more stringent than Midland’s code? 16. As proposed by the PILOT request from Lockwood Development, of the 104 units at Bracken Woods Apartments, how many will be barrier free, and how many will be handicap accessible? 17. Interview some references from communities where Lockwood Development currently has PILOTs. 18. In Lockwood’s presentation they referenced that in some agreements there can be a condition that if the property is sold it would no longer have a PILOT status – is this beneficial and is that something that can be added to our agreement?

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

BY COUNCILMAN WHEREAS, on January 25, 2016 the City Council accepted a request for a “payment in lieu of taxes” exemption, or PILOT, for the property known as Bracken Woods Apartments, and referred said request to the Housing Commission for study and recommendation; and WHEREAS, during their deliberation, City Council advised that there are some questions that they would like to have answered during the Housing Commission’s public hearing process for the PILOT request on Bracken Woods Apartments; now therefore RESOLVED, that the questions listed on EXHIBIT 1 – City Council Questions for the Housing Commission is hereby approved to be referred to the Housing Commission for them to answer during their public hearing process on the PILOT request for Bracken Woods Apartments. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all of the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016. ___________________________________ Selina Tisdale, City Clerk

Attached documents for item Receiving and filing a staff report to the City Council regarding how Putnam Park could be designated as an established park. LYNCH

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SUMMARY REPORT OF THE CITY MANAGER for City Council Meeting of February 15, 2016

SUBJECT: REPORT ON PUTNAM PARK CITY CHARTER PROTECTION

RESOLUTION SUMMARY: This resolution receives and files a staff report to the City Council regarding how Putnam Park could be designated an “established park,” subject to the provisions of Section 5.7 of the Midland City Charter.

ITEMS ATTACHED: 1. Letter of Transmittal 2. Report to the City Council 3. Resolution

COUNCIL ACTION: 3/5 vote required to approve resolution

Jon Lynch, AICP, ICMA-CM City Manager

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

February 10, 2016

Honorable Mayor and City Council City of Midland Michigan Dear Councilmen: On November 23, 2015 the City Council requested information on how Putnam Park could be designated as an “established park” subject to provisions of Section 5.7 of the Midland City Charter. The attached staff report titled: Putnam Park – City Charter Protection has been prepared for Council. On Monday, February 15, Council will formally receive the report regarding Putnam Park. Provided is a resolution by which the City Council may receive that report. Sincerely,

Jon Lynch, AICP ICMA-CM City Manager

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Date: February 9, 2016

STAFF REPORT TO THE CITY COUNCIL PUTNAM PARK – CITY CHARTER PROTECTION

REPORT During the City Council meeting of November 23, 2015 Councilwoman Brown Wilhelm, in response to a citizen inquiry, requested information regarding how Putnam Park could be designated an “established park” subject to provisions of Section 5.7 of the Midland City Charter. More specifically, Council requested that staff offer a description of the applicable process, relevant criteria for considering such action, an outline of what information would be required to make an informed decision, as well as a recommendation from staff. The following information addresses each of those points.

Background

Putnam Park is that area of City owned property generally located at the foot of the Mark Putnam Bridge (South Poseyville Road) and bounded by Cronkright Street, Ellsworth Street, and George Street. In his legal opinion of September 1, 2015, City Attorney Branson notes that the property was acquired by the City via condemnation proceedings in Midland Circuit Court in 1966 for the purpose of building the bridge. Construction of the bridge began in 1967 and was completed in September of 1968. Area around the completed bridge was referenced in a 1968-69 Parks & Recreation Department annual report as: One new area was added to the Parks Division maintenance, this past year, with the completion of the Putnam Bridge. A small area on the north end, plus the banks, on both ends, will be maintained as turf areas. Plans are underway to put benches, walks, shrubs and flowers in Putnam Park. Mr. Branson also notes that Putnam Park was not one of 63 public parks established by ordinance in 1975 via City Council action. It currently is not subject to the provisions of Section 5.7 of the Midland City Charter which states in part: 1

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…Once established, no park shall be discontinued or used for purposes other than public recreation, natural preserve or as a greenbelt unless such discontinuance or other use shall be approved by a majority of the electors of the city voting at a general election. Putnam Park was the subject of a request made by Momentum Midland in July of 2015 which sought the City’s consideration of the park as a site for a new farmers market, a plan numerous residents found objectionable. Specific aspects of that request were given review by the Parks & Recreation Commission, Planning Commission, and Downtown Development Authority. Just prior to consideration by City Council, the request was withdrawn by Momentum Midland on September 21, 2015. Process

The formal process to render a park subject to provisions of Section 5.7 of the City Charter involves establishing the park by amending Section 17 of the City of Midland Code of Ordinances to list it. Since 1981 four parks have been established via this method; Thrune Park in 1981 (Sec. 17-79), Hart Park in 1990 (Sec. 17-80), Pere Marquette Rail-Trail Park in 1996 (Sec. 17-81), and Theis Park in 2000 (Sec. 17-82). In the case of the most recently established park, Theis Park, the Parks & Recreation Commission considered and recommended to City Council naming and dedicating the park on April 11th of 2000. This recommendation was received by City Council on April 24th which then directed the City Attorney to prepare the necessary ordinance to establish the park. The ordinance amending Section 17 of the Code of Ordinances was given first reading by City Council on May 8th and on May 15th it was given second reading and adopted, thereby “establishing” Theis Park. To illustrate the process to establish Putnam Park in our 2016 meetings calendar for example: 3-1-16 3-14-16 3-21-16 4-11-16

Parks & Recreation Commission (PRC) considers establishing Putnam Park City Council receives PRC recommendation and directs preparation of ordinance language by the City Attorney Ordinance amending Section 17 is given first reading by City Council City Council gives second reading and adopts the ordinance establishing Putnam Park

Criteria

While there are no formal criteria by which a park is established, in the case of Theis Park the facts that it would provide a play area and equipment to the adjoining residential neighborhood were points given consideration. Research conducted by the City Attorney’s Office also identified 14 park and recreation areas in addition to Putnam Park that are currently non-ordinance established parks. These 2|Page

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include for example the Disc Golf Course, Gerstacker Spray Park, Redcoats Softball Complex, Arbury Centennial Park, Russell Park, Hintz Park, and the Caldwell Boat Launch. It seems that logical points of consideration would address the community value of what is being established as a park, community benefits of the proposed established park, and the explicit purpose(s) for establishing said park.

Additional Information

When considering what information would be necessary to make an informed decision about whether Putnam Park should be listed as an established park it may be valuable to focus on a simple traditional systems analysis decision model. In this process we would first clearly articulate and define the problem to be resolved, explore and model benefits and liabilities of different potential solutions to the problem, identify and optimize the preferred solution (frequently via some form of public engagement), and ultimately implement and evaluate the selected solution. In this case the problem statement appears to be unclear. Given the timing of this request and the public discontent surrounding a potential farmers market at Putnam Park the problem statement may well be; “How can a farmers market be prevented from locating at Putnam Park?” Or perhaps the problem statement is related to public engagement and is; “How can we ensure that a majority of electors get to determine the future of Putnam Park?” Certainly the problem statement could be more complex and involve both or neither of these points. If the goal is to prevent development of a farmers market at Putnam Park then this action might not be the best path forward. Generally speaking, if the legislative body (the City Council) finds it advisable to not do something, it doesn’t take action to not do it but rather it simply takes no action at all. More specifically, if Putnam Park were established under Section 17 of the City of Midland Code of Ordinances it certainly would be subject to the provisions of Section 5.7 of the City Charter. This section requires that once established, no park shall be discontinued or used for purposes other than public recreation, natural preserve or as a greenbelt unless such discontinuance or other use shall be approved by a majority of the electors of the city voting at a general election. However, having done so, any use found to be public recreation would be permitted to take place there. Is a public farmer’s market public recreation? There are likely conflicting opinions on the question. If the purpose of the request is to provide the community a broad opportunity to determine future use of the park, then the Charter provision isn’t vastly helpful in that it only ensures the electorate an opportunity to say “no” to anything that is not public recreation, natural preserve or greenbelt. Establishing Putnam Park as being subject to Section 5.7 of the City Charter does not guarantee public participation in designing a public recreation asset.

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Recommendation

The question posed is whether City Council should establish Putnam Park by amending Section 17 of the Midland Code of Ordinances so that its use is subject to the provisions of Section 5.7 of the Midland City Charter. Doing so at this time may be imprudent for the following reasons:  

  

The purpose for doing so is unclear. Putnam Park is a byproduct of the bridge and was not created primarily for recreation purposes. The property was originally acquired to accommodate bridge construction and Putnam Park was created with that land not used for, and was subsequently incidental to the bridge construction project. The core of Putnam Park is bounded by Conkright Street, George Street, and Ellsworth Street. As such, its potential for active recreation use is limited until some relocations of the boundary streets are made. If the community or City Council believes a more active recreation offering should be designed at this location, the final product should be the result of a robust public engagement effort. The City Council (current or future) can take the action required to establish Putnam Park as a “charter park” at any time. Perhaps the time is right when citizens benefit from the park at a greater level than produced by its current state.

Respectfully Submitted,

Jon Lynch, AICP ICMA-CM City Manager

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, on November 23, 2015 the City Council requested information regarding how Putnam Park could be designated as an established park subject to provisions of Section 5.7 of the Midland City Charter; and WHEREAS, a staff report dated February 9, 2016 and titled: Putnam Park – City Charter Protection has been prepared and presented to City Council; and WHEREAS, during its meeting of February 15, the City Council reviewed that report; now therefore RESOLVED, that the staff report Putnam Park – City Charter Protection is hereby received. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

____________________________________ Selina Tisdale, City Clerk

Attached documents for item * Approving Site Plan No. 344 - for site plan review and approval for a 16,400 square foot storage and shop addition, located at 3401 Contractor Drive. KAYE

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SUMMARY REPORT TO CITY MANAGER for City Council Meeting of 2-15-16 SUBJECT:

Site Plan No. 344 – Fisher Contracting Co.

APPLICANT: Fisher Contracting Co. PLANNING COMMISSION PUBLIC HEARING: February 9, 2016 PLANNING COMMISSION ACTION: Recommendation of approval. SUMMARY: THIS RESOLUTION WILL APPROVE A SITE PLAN FROM FISHER CONTRACTING CO. FOR SITE PLAN REVIEW AND APPROVAL FOR A 16,400 SQUARE FOOT STORAGE AND SHOP ADDITION, LOCATED AT 3401 CONTRACTOR DRIVE. ITEMS ATTACHED: 1. Letter to City Manager setting forth Planning Commission action. 2. Resolution for City Council action. 3. Staff Report to the Planning Commission dated February 2, 2016. 4. Planning Commission minutes of February 9, 2016. (public hearing) 5. Location map. 6. Site Plan. CITY COUNCIL ACTION: 1. Public hearing is not required. 2. 3/5 vote required to approve resolution.

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm 2-10-16

Site Plan 344

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

February 10, 2016

Jon Lynch, City Manager City of Midland Midland, Michigan Dear Mr. Lynch: At its meeting on Tuesday, February 9, 2016, the Planning Commission held a public hearing and considered Site Plan No. 344, the request of Fisher Contracting Co. for site plan review and approval of a 16,400 square foot storage and shop addition, located at 3401 Contractor Drive. It was moved and seconded that the Planning Commission recommend to City Council approval of Site Plan No. 344 contingent upon: 1. A final stormwater management permit must be approved by the City Engineering Department. 2. A final soil and sedimentation control plan must be approved by the City Building Department. 3. Required water utility easement documents shall be submitted for review and approval by the City Engineering Department and the City Attorney. Vote on the motion: YEAS: NAYS: ABSENT:

Bain, Hanna, Mayville, McLaughlin, Pnacek, Senesac, and Tanzini None Heying and Stewart

Motion approved by a vote of 7 to 0. No public comments were received prior to or at the public hearing on this request. Respectfully,

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services LETTER OF TRANSMITTAL – Site Plan #344

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, the City Council has received the recommendation of the city Planning Commission for approval of Site Plan No. 344, the request of Fisher Contracting Co. for site plan review and approval for a 16,400 square foot storage and shop addition, located at 3401 Contractor Drive; and WHEREAS, the City Council has reviewed the proposed Site Plan No. 344 in accord with the provisions set forth in Sections 27.02(A) and 27.06(A) of the Zoning Ordinance of the City of Midland; now therefore RESOLVED, that the City Council does hereby approve Site Plan No. 344, contingent upon the following: 1. A final stormwater management permit must be approved by the City Engineering Department. 2. A final soil and sedimentation control plan must be approved by the City Building Department. 3. Required water utility easement documents shall be submitted for review and approval by the City Engineering Department and the City Attorney. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

_____________________________________ Selina Tisdale, City Clerk Site Plan No. 344

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Site Plan SP #344

Date: February 2, 2016 STAFF REPORT TO THE PLANNING COMMISSION

SUBJECT:

Fisher Contracting Storage and Shop Building

APPLICANT:

Fisher Contracting Co.

LOCATION:

3401 Contractor Drive

ZONING:

(IB) Industrial B

ADJACENT ZONE:

North: (IA) Industrial South, East & West: (IB) Industrial B

ADJACENT DEV:

North: East: South: West:

Railroad; industrial Industrial Industrial; vacant Industrial

REPORT Site Plan No. 344 from Fisher Contracting Company for a 16,400 square foot contractor shop and storage building at 3401 Contactor Drive. The subject property is zoned (IB) Industrial B by the City of Midland Zoning Ordinance. Contractor yards and their associated buildings are identified as a principal permitted use in the IB district. Site plan review and approval under Section 27.02(A) of the Zoning Ordinance is required for this proposed use. Section 27.06(A) of the Zoning Ordinance states that: “The following criteria shall be used as a basis upon which site plans will be reviewed and approved:” BASIS FOR ACTION 1.

Adequacy of Information The site plan shall include all required information in sufficiently complete and understandable form to provide an accurate description of the proposed uses and structures. The site plan contains most of the information required for site plan approval but is deficient in the following areas, both of which are proposed as contingencies and are usually addressed at time of construction:

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   

2.

A final stormwater management plan and permit application amendment must be approved by the City Engineering Department. A final soil erosion and sedimentation control permit must be approved by the City Building Department. An additional fire hydrant is needed along the proposed water service line. Required water utility easement documents shall be submitted for review and approval by the City Engineering Department and the City Attorney.

Site Design Characteristics All elements of the site design shall be harmoniously and efficiently organized in relation to topography, the size and type of parcel, the character of adjoining property, and the type and size of buildings. The site shall be developed so as not to impede the normal and orderly development or improvement of surrounding property for uses permitted by this Ordinance. The proposed shop and storage building is proposed to be developed within the current yard of this contractor operation. The location fits well within the desires of this business and is seen as appropriate by staff. The building will contain a single barrier-free restroom facility and will be serviced by water and sanitary sewer.

3.

Appearance Landscaping, earth berms, fencing, signs, walls and other similar site features shall be designed and located on the site so that the proposed development is aesthetically pleasing and harmonious with nearby existing or future developments. The building orientation and internal layout of the parking areas are considered appropriate for the site. Additional landscaping requirements are not necessary given the existing landscaping that exists along the Contractor Drive cul-de-sac and Waldo Avenue.

4.

Compliance with District Regulations The site plan shall comply with the district requirements for height of building, lot size, lot coverage, density, and all other requirements set forth in the Schedule of Regulations (Article 26.00) unless otherwise provided in this Ordinance. The project meets all setbacks, lot area, height and other dimensional requirements for the proposed use.

5.

Preservation and Visibility of Natural Features Natural features shall be preserved as much as possible, by minimizing tree and soil removal alteration to the natural drainage course and the amount of cutting, filling, and grading. Currently, the subject portion of the site is largely void of any substantial natural features, including mature trees. The site is designed in a way which minimizes soil removal and utilizes the natural drainage course in order to utilize the excess stormwater detention volume that exists within the existing stormwater facilities on the site.

6.

Privacy The site design shall provide reasonable visual and sound privacy. Fences, walls, barriers, and landscaping shall be used, as appropriate if permitted, for the protection and enhancement of property and the safety and privacy of occupants and uses.

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There are no required standards for privacy screening for this development given its location well within the business district. The proposed development is considered appropriate for this vehicle-oriented commercial area of the city. 7.

Emergency Vehicle Access All buildings or groups of buildings shall be so arranged as to permit convenient and direct emergency vehicle access. The Fire Department has reviewed the proposed site plan for adequate emergency vehicle access and is satisfied with the plan as proposed. Adequate access exists on all sides of the proposed building and within the proposed parking.

8.

Ingress and Egress Every structure or dwelling unit shall be provided with adequate means of ingress and egress via public or private streets and pedestrian walkways. Adequate site access is proposed for this development. Access will primarily be provided via the two existing driveways, one on Waldo Ave. and the easternmost driveway on Contractor Drive. No additional curb cuts are proposed as the current access provided is adequate.

9.

Pedestrian Circulation Each site plan shall provide a pedestrian circulation system, which is insulated as completely as is reasonably possible from the vehicular circulation system. The proposed building is to be located within the Fisher Contracting yard. Adequate pedestrian access is currently provided within this yard and will be provided to the new building under the proposed design. The proposed parking is located adjacent to the proposed building allowing for easy access by pedestrians walking to and from their vehicles.

10.

Vehicular and Pedestrian Circulation Layout The layout of vehicular and pedestrian circulation systems shall respect the pattern of existing or planned streets or pedestrian or bicycle pathways in the vicinity of the site. The width of streets and drives shall be appropriate for the volume of traffic they will carry in accordance with subsection 3.10. In order to insure public safety and promote efficient traffic flow and turning movements, the applicant may be required to limit street access points or construct a secondary access road. Both vehicle and pedestrian circulation is appropriate for this development. All internal driveway standards have been met.

11.

Parking. The proposed development shall provide adequate off-street parking in accordance with the requirements in Article 5.00 of this ordinance. At this time, the parking proposed for the new development is compliant with Article 5.00 of the Zoning Ordinance. An existing bike rack is located on the site.

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12.

Drainage The project must comply with the City’s Stormwater Ordinance. The applicant has indicated that adequate detention volume exists in the existing stormwater facilities on this site which allows the proposal to meet the City’s Stormwater Ordinance. The City Engineering Department has reviewed the proposal and given verification of this. A final stormwater plan and permit amendment must be submitted to the City Engineering Department for review and approval.

13.

Soil Erosion and Sedimentation The proposed development shall include measures to prevent soil erosion and sedimentation during and upon completion of construction, in accordance with current State, County, and City standards. Soil erosion and sedimentation control details have been submitted for review and approval by the City Building Department. Final design detail and permitting is typically addressed at the time of construction.

14.

Exterior Lighting Exterior lighting shall be designed so that it is deflected away from adjoining properties and so that it does not impede vision of drivers along adjacent streets and comply with the provisions in Section 3.12. The applicant has submitted a photometric plan and lighting fixture details that demonstrate compliance with city standards.

15.

Public Services Adequate services and utilities, including water, sewage disposal, sanitary sewer, and storm water control services, shall be available or provided, and shall be designed with sufficient capacity and durability to properly serve the development. All streets and roads, water, sewer, and drainage systems, and similar facilities shall conform to the design and construction standards of the City. As previously discussed, a final storm water management permit must be approved by the City Engineering Department. This is typically addressed at final permitting stage. The City Fire and Utility Departments have indicated that an additional fire hydrant is needed to provide coverage for the new building. The applicant has indicated that revised plans will be submitted ahead of the meeting indicating the new hydrant location and the required public easement surrounding the water main.

16.

Screening Off-street parking, loading and unloading areas, outside refuse storage areas, and other storage areas shall be screened by walls or landscaping of adequate height and shall comply with Articles 6.00 and 7.00 of this Ordinance. All roof-top mechanical equipment shall be screened from view from all residential districts and public roadways. Additional screening requirements are not required for this proposal as the site currently complies with the applicable standards for contractor’s yards in the IB district.

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17.

Health and Safety Concerns Any use in any zoning district shall comply with all applicable public health, pollution, and safety laws and regulations. No health and safety concerns have been identified.

18.

Sequence of Development All development phases shall be designed in logical sequence to insure that each phase will independently function in a safe, convenient and efficient manner without being dependent upon subsequent improvements in a later phase or on other sites. The applicant has indicated that this will be built in one phase.

19.

Coordination with Adjacent Sites All site features; including circulation, parking, building orientation, landscaping, lighting, utilities, common facilities, and open space shall be coordinated with adjacent properties. Construction of the proposed access drives will require coordination with the adjoining parcel. The subject parcel and the surrounding parcel are currently under common ownership.

20.

Signs. All proposed signs shall be in compliance with the regulations in Article 8.00 of this Ordinance No signage is proposed with this project. Any future signage must meet the requirements of Article 8 and be approved by the City Building Department.

CONTINGENCY ITEMS Based on consideration of the site plan thus far, staff is of the opinion that the proposal adequately meets city requirements and is designed in a manner which is harmonious with the campus. That said, however, approval of the site plan could be considered subject to the following contingencies: 1. 2. 3. 4.

A final stormwater management permit amendment must be approved by the City Engineering Department. A final soil and sedimentation control plan must be approved by the City Building Department. An additional fire hydrant shall be added along the proposed water service line. Required water utility easement documents shall be submitted for review and approval by the City Engineering Department and the City Attorney.

PLANNING COMMISSION ACTION Staff currently anticipates that the Planning Commission will hold a public hearing on this request during its regular meeting on February 9, 2016 and will formulate a recommendation to City Council thereafter. If recommended to City Council the same evening, we anticipate that on February 15, 2016 the City Council will consider the site plan and Planning Commission recommendation. Please note that these dates are merely preliminary and may be adjusted due to Planning Commission action and City Council agenda scheduling.

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Respectfully Submitted,

C. Bradley Kaye, AICP Director of Planning and Community Development

/grm

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MINUTES OF THE MEETING OF THE MIDLAND CITY PLANNING COMMISSION WHICH TOOK PLACE ON TUESDAY, FEBRUARY9, 2016, 7:00 P.M., COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN 1. The meeting was called to order at 7:00 p.m. by Chairman McLaughlin 2. The Pledge of Allegiance was recited in unison by the members of the Commission and the other individuals present. 3. Roll Call PRESENT:

Bain, Hanna, Mayville, McLaughlin, Pnacek, Senesac, and Tanzini

ABSENT:

Heying and Stewart

OTHERS PRESENT:

Brad Kaye, Assistant City Manager for Development Services; Grant Murschel, Community Development Planner; and three (3) others.

4. Approval of Minutes Moved by Pnacek and seconded by Hanna to approve the minutes of the regular meeting of January 26, 2016 as written. Motion passed unanimously. 5. Public Hearing Site Plan No. 344 – initiated by Fisher Contracting Co. for site plan review and approval for a 16,400 square foot storage and shop addition, located at 3401 Contractor Drive. Murschel gave the staff presentation on the proposal. He indicated that the site plan meets all district requirements. Landscaping has been satisfied by the previous development of the site. Excess stormwater detention volume exists in the current pond in an amount that will adequately serve the proposed building. A stormwater permit amendment will need to be approved by the City Engineering Department. The fire hydrant request noted in the staff report has been addressed by the applicant through the submission of revised plans. The required easement documents are needed at time of construction around the hydrant and water main. Erik Forshee, of Fisher Contracting Company, presented as the applicant. He indicated that the development would likely take place in two phases. The cold storage area would likely proceed in advance of the staff area. The public hearing was opened. No comments in support or opposition to the proposal were received. The public hearing was closed. A motion was made by Senesac to waive the procedural requirements to delay a decision on the proposal until the next meeting. The motion was seconded by Hanna. The motion was approved unanimously. Senesac commented that he thought the site plan was well designed and prepared to meet the requirements for approval. He indicated his support of the plan. Pnacek agreed. It was moved by Hanna and supported by Pnacek to recommend approval of Site Plan No. 344 initiated by Fisher Contracting Co. for site plan review and approval to City Council contingent on: 1. 2.

A final stormwater management permit amendment must be approved by the City Engineering Department. A final soil and sedimentation control plan must be approved by the City Building Department.

* Approving Sit... - 11 of 19

3.

Planning Commission Minutes February 9, 2016

Required water utility easement documents shall be submitted for review and approval by the City Engineering Department and the City Attorney.

YEAS: NAYS: ABSENT:

Bain, Hanna, Mayville, McLaughlin, Pnacek, Senesac, and Tanzini None Heying and Stewart

6. Old Business a. North Saginaw Road – Future Land Use Plan Designation Update Kaye presented the staff memorandum to the Commission regarding the informal public hearing that took place on the future land use plan in the North Saginaw Road area. The report was mailed to all persons that presented at the previous meeting. No response or further comments were received in response to that mailing. No action was necessary to receive the memorandum. 7. Public Comments (unrelated to items on the agenda) None 8. New Business None 9. Communications None 10. Report of the Chairperson None 11. Report of the Planning Director None 12. Items for Next Agenda – February 23, 2016 a. Site Plan No. 343 – initiated by LSL Engineers & Surveyors on behalf of The Kroger Co. of Michigan for site plan review and approval for a 124,942 square foot Kroger Marketplace and fuel station, located at 315 Joe Mann Boulevard b. Site Plan No. 3454 – initiated by D & M Site, Inc. for a revised site plan for a 6,672 square foot Lucky’s Steakhouse restaurant, located at 830 Joe Mann Boulevard. Kaye commented that traffic and access management concerns are continued to be worked out with the Kroger team. A revised Lucky’s Streakhouse site plan will be in front of the Commission with a revised access drive proposed directly onto Joe Mann Boulevard. 13. Adjourn Motion by Mayville and seconded by Hanna to adjourn at 7:20 p.m. Motion passed unanimously. Respectfully submitted,

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION Page 2 of 2

SP #344 - Fisher Contracting Co.

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Attached documents for item * Approving Purchase Agreement for the sale of the building trades house located at 1000 West Collins Street. KAYE

* Approving Pur... - 1 of 6

SUMMARY REPORT TO CITY MANAGER for City Council Meeting of 2-15-16

SUBJECT:

Sale of 1000 West Collins Street.

RESOLUTION SUMMARY: THIS RESOLUTION WILL APPROVE A PURCHASE AGREEMENT FOR THE SALE OF THE BUILDING TRADES HOUSE LOCATED AT 1000 WEST COLLINS STREET. ITEMS ATTACHED: 1. Letter of transmittal to City Manager. 2. Resolution for City Council action. 3. Copy of purchase agreement. 4. Location map. CITY COUNCIL ACTION: 1. 2.

Public hearing is not required. 3/5 vote required to approve resolution.

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services

Summary Report sale of 1000 W Collins St13917

* Approving Pur... - 2 of 6

City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.midland-mi.org

February 10, 2016

Jon Lynch, City Manager City Hall - 333 West Ellsworth Street Midland, Michigan Dear Mr. Lynch: In partnership with the Midland Public Schools and the Building Trades Program, the City of Midland has constructed a single family dwelling located at 1000 West Collins Street in the city of Midland. Unlike recent years, the home was built without local partnership and/or foundation commitments to purchase the home once construction was completed. A direct sale of the home was therefore required. On August 17, 2015, City Council authorized the sale of this home to Ms. Brenda Fitak for the amount of $122,500.00. Unfortunately, Ms. Fitak was not able to obtain financing and complete the purchase. On February 10, 2016, following a tour of the home and property, Ms. Nancy A. Coultrip met with Planning Department members to discuss the possible purchase of the home. Based on those discussions, an offer price of $122,500.00 was conditionally agreed upon. This price reflects the material and land costs incurred by the City of Midland to construct the home. A formal purchase offer was subsequently prepared by the City Attorney’s office and was signed by Ms. Coultrip on February 10, 2016. Subject to City Council approval, that offer was accepted by city staff on the same day. A copy of the signed purchase agreement is attached for Council review. The subject property is a 50x100 foot lot located mid-block between Adelaide Street to the west and Noeske Street to the east. A property exchange with Habitat for Humanity was previously pursued whereby the City acquired this lot in exchange for City-owned property located at 1606 Jefferson Avenue. A 1,140 square foot, 2 bedroom home with an attached garage was constructed on the property. A resolution approving the sale of the house and authorizing the Mayor and City Clerk to execute a warranty deed is attached for City Council consideration. Respectfully,

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm

* Approving Pur... - 3 of 6

City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.midland-mi.org

BY COUNCILMAN WHEREAS, the City of Midland constructed a single family dwelling at 1000 West Collins Street through a partnership with Midland Public Schools and the Building Trades Program; and WHEREAS, the City of Midland has completed said construction and now desires to enter into a contract for the sale of the newly constructed house at 1000 West Collins Street in the city of Midland; and WHEREAS, an agreement to purchase said property, dated February 10, 2016, was submitted by Ms. Nancy A. Coultrip in the amount of $122,500, which is equal to the City’s investment into the construction of the home; and WHEREAS, the purchaser will complete this transaction by check at closing; now therefore RESOLVED, that all terms and conditions of the attached purchase agreement are hereby approved; and RESOLVED FURTHER, that the Mayor and City Clerk are hereby authorized and directed to execute a warranty deed for the sale of this property on behalf of the City. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

Selina Tisdale, City Clerk

Resolution – Sale of 1000 West Collins St

* Approving Pur... - 4 of 6

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Building Trades House 2014-15

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Attached documents for item * Back-up Generator for Sylvan Sanitary Pump Station Wastewater. BUSH

* Back-up Gener... - 1 of 4

SUMMARY REPORT TO MANAGER For City Council Meeting of February 15, 2016

SUBJECT:

WASTEWATER – BACK-UP GENERATOR FOR SYLVAN PUMP STATION, BID NO. 3755

INITIATED BY:

Noel D. Bush, Utilities Director

RESOLUTION SUMMARY: This resolution accepts the low bid submitted by Cummins Bridgeway of Saginaw, for the purchase of an Onan 250 kW fixed standby generator to be installed at the Sylvan sanitary pump station at 904 Sylvan Lane., and authorizes a purchase order in the amount of $96,392.00, in accord with Sec. 2-18 of the Code of Ordinances for the City of Midland.

ITEMS ATTACHED: 1.

Letter of transmittal

2.

Resolution

COUNCIL ACTION: 1.

3/5 vote required to approve resolution.

NDB:jjs

File: Wastewater - Sylvan PS Generator, Bid 375513915

* Back-up Gener... - 2 of 4

Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 • [email protected]

February 10, 2016

Jon Lynch, City Manager Midland, Michigan

Re: WASTEWATER – BACK-UP GENERATOR FOR SYLVAN PUMP STATION, BID NO. 3755

Dear Mr. Lynch: As part of an on-going process to improve the sanitary sewer system reliability and to reduce the probability of sewer backups, staff recommends the purchase and installation of a standby generator at the Sylvan pump station. Currently, 44 pump stations exist throughout the City of Midland, collecting and pumping sanitary sewage to the City's wastewater treatment plant. The 12 most critical pump stations have standby generators in case of a power outage. The Sylvan pump station collects and pumps sewage from the area east of the Sylvan Lane and Nakoma Drive intersection. Small pump stations throughout the City are served with portable generators that have to be towed to the site during power outages. A permanent generator at the Sylvan station will transfer power automatically, allowing staff to respond to the smaller sites with the portable generators, thereby reducing the risk of sewer backups. On February 9, 2016 bids were opened for Standby Generator, Bid No. 3755. The results of bids received for the Sylvan pump station backup generator were as follows: Bidder Cummins Bridgeway Michigan Cat Wolverine Power Systems GenPower Products PM Technologies W.W. Williams Ancona Controls

Make/Model Onan 250 kW Cat 250 kW Generac 250 kW

Kohler 250 kW

Bid Price $96,392.00 $103,335.00 $103,810.00 $116,065.00 $125,000.00 $142,038.00 $146,112.88

The low bid submitted by Cummins Bridgeway is sufficient to meet the City's specifications. The generator will be powered by natural gas and will be automatically enabled when there is a deviation in electrical service to the pump station. Wastewater staff will conduct the generator installation.

File: Wastewater - Sylvan PS Generator, Bid 375513915

* Back-up Gener... - 3 of 4

Funds are available in 2015/16 Wastewater Fund 590.9120.97.025 – Capital Equipment. It is therefore recommended that the low bid of $96,392.00, for the purchase of an Onan 250 kW fixed standby generator, be accepted and a purchase order issued in that amount to Cummins Bridgeway of Saginaw. A 3/5 vote is required to approve. Respectfully submitted,

_________________________ Noel Bush, Utilities Director

File: Wastewater - Sylvan PS Generator, Bid 375513915

____________________________________ Annie Thrush, Sr. Procurement Accountant

* Back-up Gener... - 4 of 4

Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 • [email protected]

BY COUNCILMAN WHEREAS, as part of an on-going process to improve the sanitary sewer system reliability and to reduce the probability of sewer backups, staff recommends the purchase and installation of a fixed standby generator at the Sylvan sanitary pump station; and WHEREAS, sealed bids for the Standby Generators, Bid No. 3755, have been advertised and received in accord with section 2-18 of the Midland Code of Ordinances; and WHEREAS, the low bid submitted by Cummins Bridgeway of Saginaw for the purchase of an Onan 250 kW fixed standby generator to be installed at the Sylvan sanitary pump station meets the City's specifications; and WHEREAS, funding has been budgeted in 2015/16 Wastewater Fund 590.9120.97.025 – Capital Equipment; now therefore RESOLVED, that the low bid submitted by Cummins Bridgeway of Saginaw for the purchase of an Onan 250 kW fixed standby generator to be installed at the Sylvan sanitary pump station is hereby accepted and issuance of a purchase order in the amount of $96,392.00 is authorized. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

_______________________________ Selina Tisdale, City Clerk

File: Wastewater - Sylvan PS Generator, Bid 375513915

Attached documents for item * Purchase Order Increase to Bierlein Companies, Inc. for emergency assistance - Landfill. BUSH

* Purchase Orde... - 1 of 4

SUMMARY REPORT TO MANAGER For City Council Meeting of February 15, 2016

SUBJECT:

LANDFILL – PURCHASE ORDER INCREASE FOR EMERGENCY ASSISTANCE

INITIATED BY:

Noel D. Bush, Utilities Director

RESOLUTION SUMMARY: This resolution authorizes an increase of $7,895.50, in accord with Sec. 2-18 of the Code of Ordinances, bringing the total purchase order amount to $27,895.50 to Bierlein Companies, Inc. for emergency support of manpower and equipment for assistance in eliminating a sub-surface fire in a Landfill cell.

ITEMS ATTACHED: 1.

Letter of transmittal

2.

Resolution

COUNCIL ACTION: 1.

NDB:jjs

3/5 vote required to approve resolution.

* Purchase Orde... - 2 of 4

Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 • [email protected]

February 10, 2016

Jon Lynch, City Manager Midland, Michigan

Re:

LANDFILL – PURCHASE ORDER INCREASE FOR EMERGENCY ASSISTANCE

Dear Mr. Lynch: The City of Midland Landfill accepts for disposal over 500 tons of material per day from a wide range of sources. Placement of waste is divided into two areas in the active cell. Household rubbish biodegrades and produces gas for the City’s Landfill Gas-to-Energy system, and is placed into Cell 16. The second waste stream of commercial waste is primarily soil, construction debris, and non-hazardous industrial waste, which are placed into Cell 15, and essentially do not decompose. On January 2, Landfill employees observed a small area of smoke exiting the interior waste slope of Cell 15. Though the area had been inactive for weeks, precautionary steps were taken to isolate the area. Beginning Monday, January 4, employees excavated waste from the slope and identified the source being well beneath the surface. Employees applied truckloads of water initially, then assembled a pipe 1,200 feet in length to apply water directly from a hydrant. By early Wednesday, January 6, staff concluded that the source of smoke was beyond the reach of Landfill equipment. Since a subsurface fire can cause serious damage to the protective plastic liner beneath each cell, immediate action was necessary. Staff initiated an administrative purchase order in the amount of $20,000.00 to Bierlein Companies, Inc. to bring adequate machines and manpower to the Landfill to accelerate excavation. With the support of the Midland Fire Department, Bierlein was tasked with identifying and eliminating the heat source in the waste. Landfill, Fire Department, and Bierlein crews worked nearly around the clock through Saturday, January 9 to find the furthest extents of the subsurface fire. It is estimated that over 10,000 cubic yards of waste were relocated, and doused with hundreds of thousands of gallons of water. The deepest extent of the problem was still more than thirty feet above the plastic cell liner, so the immediate action was successful in preventing damage to the cell liner system. The source of the fire is nearly impossible to identify in these situations, as the evidence is disrupted by the excavation and watering activities.

File: Landfill - PO Increase for Emergency Assistance13916

* Purchase Orde... - 3 of 4

Funds have been made available in the 2015/16 Landfill Enterprise Budget account 517.8110.94.011 – Outside Rental Equipment. Staff therefore, requests that authorization be given to increase an existing purchase order to Bierlein Companies, Inc. for emergency support of manpower and equipment, bringing the total amount to $27,895.50. A 3/5 vote is required to approve. Respectfully submitted,

_________________________ Noel Bush, Utilities Director

____________________________________ Annie Thrush, Sr. Procurement Accountant

* Purchase Orde... - 4 of 4

Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 • [email protected]

BY COUNCILMAN WHEREAS, on Saturday, January 2, Landfill employees observed a small area of smoke exiting the interior waste slope of Cell 15, so staff began excavating waste and applying truckloads of water to that area when the source was identified as being well beneath the surface; and WHEREAS, by early Wednesday, January 6, staff concluded that the source of smoke was beyond the reach of the Landfill equipment, and since a subsurface fire can cause serious damage to the protective plastic liner beneath each cell, further and immediate action was necessary; and WHEREAS, staff initiated an administrative purchase order in the amount of $20,000.00 to Bierlein Companies, Inc. of Midland to bring adequate machines and manpower to the Landfill to accelerate the excavation to identify and eliminate the heat source in the waste; and WHEREAS, with support from the Midland Fire Department, Bierlein crews spent three days working nearly around the clock to find the furthest extents of the subsurface fire, which was ultimately more than 30 feet safely above the plastic cell liner; and WHEREAS, funds have been made available in the 2015/16 Landfill Enterprise Budget account 517.8110.94.011 – Outside Rental Equipment; now therefore RESOLVED, that an increase of $7,895.50 to the existing purchase order of $20,000.00 to Bierlein Companies, Inc., is hereby authorized, bringing the total purchase order to $27,895.50 for cost of the manpower and equipment to assist the City in identifying and eliminating the heat source in the landfill cell. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

_______________________________ Selina Tisdale, City Clerk

File: Landfill - PO Increase for Emergency Assistance13916

Attached documents for item * Park Mowing Services. MURPHY

* Park Mowing S... - 1 of 3

SUMMARY REPORT TO MANAGER For City Council Meeting of February 15, 2016

SUBJECT: Park Mowing Services

INITIATED BY: Department of Public Services

RESOLUTION SUMMARY:

This resolution authorizes a purchase order to Lawns and Mower LLC of Midland, MI in the amount of $9,286 for the remainder of fiscal year 2015-16 for park mowing services, and an additional purchase order in the amount of $23,215 for the months of July through November, 2016 provided that funds are appropriated in the fiscal year 2016-17 Parks budget.

ITEMS ATTACHED: 1. Letter of Transmittal 2. Resolution

CITY COUNCIL ACTION: 1. 3/5 vote required to pass resolution

__________________________________ Karen Murphy Director of Public Services

* Park Mowing S... - 2 of 3

Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

February 9, 2016 Jon Lynch City Manager Midland, MI

RE: Purchase of Mowing Services On Tuesday, February 2, 2016, sealed proposals were publicly opened and read by the Senior Procurement Accountant for Bid No. 3752 “2016 Mowing Season”. The park mowing services provided under the bid are for various park areas which, because of size, location and other obstacles, can be mowed more economically by a contractor than City staff. The bid was for one season with an option to extend the bid for an additional two years if staff is satisfied with the services provided by the selected contractor. Bids were received as follows: Mowing of Specified 85 Acres of Park Areas Lawns & Mower LLC, Midland, MI Tommy’s Lawn Service, East China, MI Reder Landscaping, Midland, MI Landscape Craftsmen, Midland, MI

Amount $32,500 $46,640 $95,444 $118,575

The low bidder was Lawns and Mower LLC of Midland, MI for a lump sum amount of $32,500. This vendor has provided this service to the City for the past six seasons and staff has been satisfied with both the results of their mowing and the customer service provided. We therefore recommend that City Council accept the bid offer by Lawns & Mower LLC of Midland, Michigan and authorize the Senior Procurement Accountant to issue purchase orders to Lawns & Mower LLC for the 2016 mowing season. **NOTE: The bid specifies equal payments over the 7 month mowing season, so the monthly amount due to Lawns and Mower based on their proposal will be $4,642.86. The amount of the associated purchase orders have been rounded up to the nearest dollar to accommodate for this; therefore, the two purchase orders requested total $1 more than the actual bid price of $32,500.

Respectfully submitted, _____________________________ Karen Murphy Director of Public Services

_______________________ Annie Thrush Senior Procurement Accountant

* Park Mowing S... - 3 of 3

Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

BY COUNCILMAN

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for furnishing mowing services for various park properties within the City of Midland; and WHEREAS, the bid period covers a one year period with an option to extend the bid for an additional two years if staff are satisfied with the results, and while sufficient funds have been appropriated for fiscal year 2015-16, extension of the bid is dependent on future funds being appropriated; now therefore RESOLVED, that the Senior Procurement Accountant is hereby authorized to issue a purchase order to Lawns and Mower LLC of Midland, MI in the amount of $9,286 for the purchase of park mowing services for the remainder of fiscal year 2015-16; and RESOLVED FURTHER, that the Senior Procurement Accountant is authorized to issue a purchase order in the amount of $23,215 for the months of July through November 2016, provided that funds are appropriated in the fiscal year 2016-17 parks budget.

YEAS: NAYS: ABSENT:

I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016. ________________________________ Selina Tisdale, City Clerk

T: Park Mowing 2-15-16

Attached documents for item * Purchase Order Increase to PM Blough for design work on the Golfside Drive boat launch. MURPHY

* Purchase Orde... - 1 of 4

SUMMARY REPORT TO MANAGER For City Council Meeting of February 15, 2016 SUBJECT:

Increase purchase order to PM Blough, Inc. for design work and project oversight for improvements to the Golfside Drive boat launch

INITIATED BY: Department of Public Services RESOLUTION SUMMARY:

This resolution increases an existing purchase order to PM Blough, Inc. by $1,950 for design work and project oversight for improvements to the Golfside Drive boat launch as the total aggregate purchases to this vendor in a year exceed the administrative limit of $20,000.

ITEMS ATTACHED: 1. Letter of Transmittal 2. PM Blough, Inc. proposal 3. Resolution

CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution

__________________________________ Karen Murphy Director of Public Services

* Purchase Orde... - 2 of 4

Parks & Recreation  4811 North Saginaw Road  Midland, Michigan 48640-2321  989.837.6930  989.835.5651 -Fax www.cityofmidlandmi.gov

February 9, 2016

Jon Lynch City Manager Midland, MI

RE:

Increase purchase order to PM Blough, Inc. for design work and project oversight for improvements to the Golfside Drive boat launch

At their November 9, 2015 meeting, City Council approved $25,000 for improvements to the boat launch located on Golfside Drive as part of the Chippewassee pathway and river overlook renovation project. In order to move forward with the improvements, it is necessary to have the landscape architect on the project draw up plans for the contractor to use in the field. Attached is a proposal from PM Blough, Inc. for this additional work, totaling $1,950. This fiscal year, PM Blough, Inc. has been contracted with to develop plans and bid specifications for the Chippewassee pathways, the river overlooks and the Central Park improvements, as well as provide conceptual plans for the Currie Parkway pedestrian walkway project. Purchase orders have been approved and processed for all of these projects, which have in total exceeded the administrative approval limit of $20,000 allowed for one vendor in a year under the ordinance. To move forward with the design work for the boat launch requires City Council approval to increase the existing purchase order to PM Blough, Inc. in compliance with the City’s Purchasing Ordinance.

Respectfully Submitted, ____________________________ Karen Murphy Director of Public Services

_____________________________ Annie Thrush Senior Procurement Accountant

* Purchase Orde... - 3 of 4

* Purchase Orde... - 4 of 4

Parks & Recreation  4811 North Saginaw Road  Midland, Michigan 48640-2321  989.837.6930  989.835.5651 -Fax www.cityofmidlandmi.gov

BY COUNCILMAN

WHEREAS, City Council approved $25,000 for improvements to the boat launch located on Golfside Drive as part of the Chippewassee pathway and river overlook renovation project at their November 9, 2015 meeting; and WHEREAS, in order to move forward with the improvements, it is necessary to have PM Blough, Inc., the landscape architect on the project, draw up plans for the contractor to use in the field; and WHEREAS, PM Blough has submitted a proposal in the amount of $1,950 for the design work; and WHEREAS, previous contracts with PM Blough, Inc. in total reached the administrative approval limit of $20,000 allowed for one vendor in a year under the City’s Purchasing Ordinance; and WHEREAS, in order to continue to contract with PM Blough, Inc. for the remaining design work needed for this project, City Council approval to increase the current purchase order for design work is required; now therefore RESOLVED, that the Senior Procurement Accountant is authorized to increase PO # 201600000433 to PM Blough, Inc. by $1,950. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, February 15, 2016.

____________________________________ Selina Tisdale, City Clerk T: PM Blough – increase PO for boat launch design work 2-15-16