REGULAR MEETING OF THE MIDLAND CITY COUNCIL

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Jan 11, 2016 - the purchase of a new Technical Rescue Equipment Trailer. .... In the fall of 2014 the driving range was
City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.cityofmidlandmi.gov

REGULAR MEETING OF THE MIDLAND CITY COUNCIL City Hall, 333 W. Ellsworth Street January 11, 2016

7:00 p.m. AGENDA

CALL TO ORDER - Maureen Donker, Mayor PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL -

Thomas W. Adams Steve Arnosky Diane Brown Wilhelm Maureen Donker Marty A. Wazbinski

CONSIDERATION OF ADOPTING CONSENT AGENDA ITEMS: All resolutions marked with an asterisk are considered to be routine and will be enacted by one motion. There will be no separate consideration of these items unless a Council member or citizen so requests during the discussion stage of the “Motion to adopt the Consent Agenda as indicated”. If there is even a single request the item will be removed from the consent agenda without further motion and considered in its listed sequence in regular fashion. APPROVAL OF MINUTES: 1.

* Approve minutes of the December 14 regular City Council meeting. TISDALE

PROCLAMATIONS, AWARDS, RECOGNITIONS, PRESENTATIONS: PUBLIC HEARINGS: 2.

Zoning Petition No. 603 - to amend the City of Midland zoning map by rezoning the property located at 1517 Bayliss Street from Residential B Multiple-Family zoning to Community zoning (also see material sent in the December 14 agenda packet). KAYE

PUBLIC COMMENTS, IF ANY, BEFORE CITY COUNCIL. (Please sign up with City Clerk before meeting). This is an opportunity for people to address the City Council on issues that are relevant to Council business but are not on the agenda.

ORDINANCE AMENDMENTS: RESOLUTIONS: 3.

Approving resolutions for Currie Municipal Golf Course: KEENAN a. Accepting gifts of $10,000 and $20,000 from the Mary C. Currie Foundation. b. Setting a public hearing to amend the 2015-16 Currie Municipal Golf Course Fund budget to increase revenues and expenses by $30,000 for tree removal and reforestation, and demolition of the old driving range building and restoration of the surrounding area (1/25).

4.

Accepting a grant of $15,000 from the Midland Area Community Foundation for the purchase of a new Technical Rescue Equipment Trailer. COUGHLIN

5.

* Receiving and filing the City and County Joint Building Authority Audit for the year ended June 30, 2015. KEENAN

Considering purchases and contracts: 6.

* Modernization of two East End Elevators at Washington Woods. KAYE

7.

* Demolition and Abatement of 13 West Wing Units at Washington Woods. KAYE

8.

* Payment to Braun, Kendrick, Finkbeiner, P.L.C. for contracted legal services relating to the City's defense in the Larkin Charter Township complaint filed with the 42nd Circuit Court for the County of Midland. BRANSON

9.

* Pool Chemicals. MURPHY

10.

* Bituminous Mixture #2 - Public Services. MURPHY

11.

* 22A Crushed Limestone - Public Services. MURPHY

12.

* Concrete - Public Services. MURPHY

13.

* Water Service Fittings - Water Distribution. BUSH

Setting a public hearing: NEW BUSINESS:

TO CONTACT THE CITY WITH QUESTIONS OR FOR ADDITIONAL INFORMATION: Citizen Comment Line: City of Midland website address:

837-3400 www.cityofmidlandmi.gov

City of Midland email address: Government Information Center:

[email protected] located near the reference desk at the Grace A. Dow Memorial Library

Attached documents for item Maureen Donker, Mayor

Attached documents for item * Approve minutes of the December 14 regular City Council meeting. TISDALE

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Attached documents for item Zoning Petition No. 603 - to amend the City of Midland zoning map by rezoning the property located at 1517 Bayliss Street from Residential B Multiple-Family zoning to Community zoning (also see material sent in the December 14 agenda packet). KAYE

Zoning Petition ... - 1 of 24

SUMMARY REPORT TO CITY MANAGER for City Council Meeting of 1-11-16

SUBJECT:

Zoning Petition No. 603

PETITIONER:

Creative 360.

PLANNING COMMISSION PUBLIC HEARING: December 8, 2015. PLANNING COMMISSION ACTION: Recommendation of approval. SUMMARY: AMEND THE CITY OF MIDLAND ZONING MAP BY REZONING THE PROPERTY LOCATED AT 1517 BAYLISS STREET FROM RESIDENTIAL B MULTIPLE-FAMILY ZONING TO COMMUNITY ZONING. ITEMS ATTACHED AND PREVIOUSLY TRANSMITTED: 1. Letter to City Manager setting forth Planning Commission action. 2. Ordinance for City Council Action. 3. Staff Report to Planning Commission dated December 1, 2015. (See packet from December 14, 2015.) 4. Planning Commission minutes of December 8, 2015. (public hearing) (See packet from December 14, 2015.) 5. Communication(s). (See packet from December 14, 2015.) 6. Map showing location of property. CITY COUNCIL ACTION: 1. Public hearing is required. Date: January 11, 2016. 2. 3/5 vote required.

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK 1-6-16

Summary Report ZP #603 PH13705

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

January 6, 2016

Jon Lynch, City Manager City Hall - 333 West Ellsworth Street Midland, Michigan Dear Mr. Lynch: At its meeting on Tuesday, December 8, 2015, the Planning Commission considered Zoning Petition No. 603, the request of Creative 360, to rezone property located at 1517 Bayliss Street from Residential B Multiple-Family zoning to Community zoning. Zoning Petition No. 603 was recommended for approval by City Planning Staff for reasons outlined in the staff report previously provided to City Council. After deliberation on the petition, the Planning Commission took the following action: Motion by Senesac and seconded by Hanna to recommend to City Council the approval of Zoning Petition No. 603 initiated by Creative 360 to zone property at 1517 Bayliss Street from Residential B Multiple-Family zoning to Community zoning. Vote on the motion: YEAS: NAYS: ABSENT:

Bain, Hanna, Heying, Mayville, McLaughlin, Pnacek, Senesac, and Tanzini None Stewart

The motion was approved 8 to 0. No public comments were received at the public hearing held by the Planning Commission. One written letter of support was received by the Planning Commission. One further letter of support has been provided to City Council. On December 14, 2015 the City Council set a public hearing for January 11, 2016 at 7:00 p.m. to consider Zoning Petition No. 603. A resolution approving the petition is now presented for City Council consideration following conclusion of the public hearing. Respectfully,

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services CBK/djm LETTER OF TRANSMITTAL – ZP #603 PH

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ORDINANCE NO. ______ AN ORDINANCE TO AMEND ORDINANCE NO. 1585, BEING AN ORDINANCE TO REGULATE AND RESTRICT THE LOCATION OF TRADES AND INDUSTRIES AND THE LOCATION OF BUILDINGS DESIGNED FOR SPECIFIC USES, TO REGULATE AND LIMIT THE HEIGHT AND BULK OF BUILDINGS HEREAFTER ERECTED OR ALTERED, TO REGULATE AND DETERMINE THE AREA OF YARDS, COURTS, AND OTHER OPEN SPACES SURROUNDING BUILDINGS, TO REGULATE AND LIMIT THE DENSITY OF POPULATION, AND FOR SAID PURPOSES, TO DIVIDE THE CITY INTO DISTRICTS AND PRESCRIBE PENALTIES FOR THE VIOLATION OF ITS PROVISIONS BY AMENDING THE ZONING MAP TO PROVIDE A COMMUNITY ZONING DISTRICT WHERE A RESIDENTIAL B MULTIPLE-FAMILY ZONING DISTRICT PRESENTLY EXISTS. The City of Midland Ordains: Section 1. That the Zoning Map of Ordinance No. 1585, being the Zoning Ordinance of the City of Midland, is hereby amended as follows:

SITUATION IN THE CITY OF MIDLAND, COUNTY OF MIDLAND AND STATE OF MICHIGAN AND PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING 880 FEET EAST AND 286.9 FEET SOUTH OF THE SOUTH 1/8 CORNER ON THE WEST LINE OF SECTION 15, T14N, R2E; THENCE SOUTH 206.39 FEET; THENCE EAST 120 FEET; THENCE SOUTH 13.3 FEET; THENCE EAST 120 FEET; THENCE SOUTH 120 FEET; THENCE EAST 158.13 FEET; THENCE NORTH 354 FEET; THENCE WEST 120 FEET; THENCE NORTH 120 FEET; THENCE WEST 37.43 FEET; THENCE SOUTH 147.33 FEET; THENCE WEST 60 FEET; THENCE 147.33 FEET; THENCE WEST 60 FEET; THENCE SOUTH 133.9 FEET; THENCE WEST 120 FEET TO THE POINT OF BEGINNING. Be, and the same is hereby changed to Community.

Section 2. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed only to the extent necessary to give this Ordinance full force and effect. Section 3. This Ordinance shall take effect upon publication.

YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

_____________________________________ Selina Tisdale, City Clerk

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Attached documents for item Approving resolutions for Currie Municipal Golf Course: KEENAN

Approving resolu... - 1 of 4

SUMMARY REPORT TO MANAGER For City Council Meeting of January 11, 2016 SUBJECT:

Accepting gifts from the Mary C. Currie Foundation, and setting a public hearing to amend the 2015-16 Currie Municipal Golf Course Fund budget to increase revenues and expenses to provide authorization to spend these donated funds.

INITIATED BY: David A. Keenan, Assistant City Manager RESOLUTION SUMMARY: Resolutions a. Accept gifts of $10,000 and $20,000 from the Mary C. Currie Foundation, and b. Set a public hearing for Monday, January 25, 2016, in the Council Chambers of City Hall on the proposal to amend the 2015-16 Currie Municipal Golf Course Fund budget to increase revenues and expenses by $30,000 for tree removal and reforestation, and demolition of the old driving range building and restoration of the surrounding area.

ITEMS ATTACHED: 1. Letter of Transmittal 2. Resolutions CITY COUNCIL ACTION: 3/5 affirmative vote required for adoption

__________________________________ David A. Keenan Assistant City Manager

Approving resolu... - 2 of 4

City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

TO:

Jon Lynch, City Manager

FM:

David A. Keenan, Assistant City Manager

DT:

January 6, 2016

RE:

Amending the 2015-16 Golf Course Fund Budget

As a result of the emerald ash borer arriving in our community a few years back, the Currie Municipal Golf Course (the Course) has many dead trees throughout the property. The placement of some of these dead trees is relevant to not only the aesthetics of the Course, but also to the playability of some of the holes, and the safety of the golfers. While the grounds maintenance staff has been making some headway in the area of tree removal, their resources are somewhat limited, and some trees are simply too large for them to remove and will need to be contracted. Tree replacement is still in the planning stage. The Mary C. Currie Foundation has generously given the Course $10,000 to help facilitate the tree removal and the reforestation process. In the fall of 2014 the driving range was relocated from the southwest part of the property to an area formerly occupied by the first and ninth holes of the East Course Front Nine. In May of 2015 the driving range opened at its new location. As a planned cost saving measure, the former driving range location has been allowed to return to nature. Also, as a result of the relocation, the old point-of-sale building that needed significant repairs for both safety and aesthetics can now be torn down. There is also a large gravel parking lot that needs to be partly removed, and some aged and dilapidated fencing that needs to be taken down. The Mary C. Currie Foundation has provided a second gift of $20,000 to help defray the costs of demolishing the old building and restoring the surrounding area. In order to spend these two gifts, it is necessary to amend the 2015-16 Currie Municipal Golf Course Fund budget. Amending a budget requires a public hearing and Council involvement at two separate meetings: the first meeting to set the date for a public hearing, and the second to hold a public hearing. In addition to formally accepting these gifts from the Mary C. Currie Foundation, the attached resolutions for City Council’s consideration would schedule January 25, 2016 as the date for holding a public hearing. The gifts will be discussed publicly during the staff presentation for the public hearing.

Approving resolu... - 3 of 4

City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

BY COUNCILMAN

WHEREAS, the Mary C. Currie Foundation has given the Currie Municipal Golf Course gifts in the amount of $10,000 for tree removal and reforestation, and $20,000 for the demolition of the old driving range building and restoration of the surrounding area; now therefore RESOLVED, that the City Council of the City of Midland graciously accepts these gifts of $10,000 and $20,000 from the Mary C. Currie Foundation. YEAS: NAYS: ABSENT:

I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all of the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

___________________________________ Selina Tisdale, City Clerk

Approving resolu... - 4 of 4

City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

BY COUNCILMAN WHEREAS, the Mary C. Currie Foundation has given the Currie Municipal Golf Course gifts in the amount of $10,000 for tree removal and reforestation, and $20,000 for the demolition of the old driving range building and restoration of the surrounding area; and WHEREAS, the 2015-16 Currie Municipal Golf Course Fund budget does not currently include expenditures related to these projects, and in order to spend these gifts for the purpose intended, it is necessary to amend the 2015-16 Currie Municipal Golf Course Fund budget; now therefore RESOLVED, that in accord with Section 11.6 of the Charter of the City of Midland, a public hearing shall be conducted at 7:00 p.m. Monday, January 25, 2016 in the Council Chambers of City Hall on the proposal to amend the 2015-16 Currie Municipal Golf Course Fund budget to increase revenues and expenses by $30,000 to provide authorization to spend the gifts from the Mary C. Currie Foundation for the purposes described herein; and RESOLVED FURTHER, that the City Clerk is hereby directed to give notice as provided in Section 5.11 of the Charter of the City of Midland. YEAS: NAYS: ABSENT:

I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all of the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

___________________________________ Selina Tisdale, City Clerk

Attached documents for item Accepting a grant of $15,000 from the Midland Area Community Foundation for the purchase of a new Technical Rescue Equipment Trailer. COUGHLIN

Accepting a gran... - 1 of 5

SUMMARY REPORT TO MANAGER for City Council Meeting of January 11, 2016

SUBJECT:

Accepting a grant from the Midland Area Community Foundation.

INITIATED BY:

Fire Department

RESOLUTION SUMMARY:

This resolution accepts a grant of $15,000 from the Midland Area Community Foundation.

ITEMS ATTACHED: 1. Letter of Transmittal 2.

Letter from Midland Area Community Foundation

3.

Resolution

COUNCIL ACTION: 1. 3/5 vote required to approve resolution

Chris Coughlin Fire Chief January 11, 2016

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax

January 6, 2016

Jon Lynch City Manager City of Midland Midland, Michigan

Dear Mr. Lynch: Over the past several months, the Midland Fire Department has been expanding its capabilities to render aide in the specialized area known as technical rescue. Much of the equipment is large and the current repurposed trailer is not of adequate size to safely deliver it to a scene. We approached the Midland Area Community Foundation for a new, larger purpose-built trailer. In November 2015, the MAFC awarded a grant of $15,000 to fund replacement of the City of Midland Fire Department’s trailer for the rescue equipment. Staff recommends that City Council accept this generous gift from the Midland Area Community Foundation, to allow for the purchase of a trailer for the technical rescue equipment. The resolution before Council tonight accepts this generous gift. Respectfully submitted,

Chris Coughlin Fire Chief

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax

BY COUNCILMAN WHEREAS, the Midland Area Community Foundation has awarded a grant to the City in the amount of $15,000 to support the Midland Fire Department Rescue program and will be used to purchase a trailer for the rescue equipment; now therefore RESOLVED, that the City of Midland graciously accepts the generous donation totaling $15,000 from the Foundation. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

_______________________________ Selina Tisdale, City Clerk

Attached documents for item * Receiving and filing the City and County Joint Building Authority Audit for the year ended June 30, 2015. KEENAN

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SUMMARY REPORT TO MANAGER For City Council Meeting of January 11, 2016

SUBJECT:

City and County of Midland Joint Building Authority audit for the year ended June 30, 2015

INITIATED BY: David A. Keenan, Assistant City Manager RESOLUTION SUMMARY: This Resolution receives and files the audit of the City and County of Midland Joint Building Authority for the year ended June 30, 2015. ITEMS ATTACHED: 1. Letter of Transmittal 2. Resolution 3. Audit for year ended June 30, 2015

CITY COUNCIL ACTION: 3/5 affirmative vote required for adoption

______________________________________ David A. Keenan Assistant City Manager

* Receiving and... - 2 of 16

City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

TO:

Jon Lynch, City Manager

FM:

David A. Keenan, Assistant City Manager

DT:

January 6, 2016

RE:

City and County of Midland Joint Building Authority audit report for year ended June 30, 2015

Attached to this memo is a proposed Council resolution which would receive and file for public examination the City and County of Midland Joint Building Authority’s (“the Authority”) annual audit, for the year ended June 30, 2015. The Authority was formed in 1993 to finance, construct, and operate the Midland Law Enforcement Center. The Authority’s income primarily comes from rental income from its two tenants: the City of Midland Police Department and the Midland County Sheriff Department. The expenses incurred by the Authority relate solely to the maintenance and operation of the building and property. No operational expenses for either the Midland Police Department or the Midland County Sheriff Department are included in these statements. Expenses for those departments are reported in the City’s and County’s financial statements, respectively. This financial report is prepared in accordance with standards set by the Governmental Accounting Standards Board. Its major components include the independent auditor’s opinion letter, management’s discussion and analysis, the financial statements, and the notes to the financial statements. The financial report received an unqualified opinion from the independent auditors, better known as a “clean” opinion.

* Receiving and... - 3 of 16

City Hall  333 West Ellsworth Street  Midland, Michigan 48640  989.837.3300 * 989.837.2717 Fax  www.midland-mi.org

BY COUNCILMAN

RESOLVED, that the audit of the City and County of Midland Joint Building Authority for the year ended June 30, 2015 is hereby acknowledged as being received by the Midland City Council on this date, and is ordered placed on file for public examination.

YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all of the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

___________________________________ Selina Tisdale, City Clerk

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Attached documents for item * Modernization of two East End Elevators at Washington Woods. KAYE

* Modernization... - 1 of 5

SUMMARY REPORT TO CITY MANAGER For City Council Meeting 1-11-16 SUBJECT: Modernization of two (2) east end elevators at Washington Woods PETITIONER: Washington Woods SUMMARY: THIS RESOLUTION AUTHORIZES A PURCHASE ORDER TO B&D ELEVATOR SERVICES, INC. FOR $116,650.00 FOR THE PURPOSE OF MODERNIZING TWO (2) EAST END ELEVATORS AT WASHINGTON WOODS. ITEMS ATTACHED: 1. Letter to City Manager 2. Bid Tabulation for Bid No. 3739 3. Resolution for City Council Action CITY COUNCIL ACTION: 1. Public hearing is not required. 2. 3/5 vote required to approve resolution.

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services

1-6-16

East End Elevators Washington Woods

* Modernization... - 2 of 5

City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

January 6, 2016

Jon Lynch, City Manager City Hall – 333 West Ellsworth Street Midland, Michigan Dear Mr. Lynch: OTIS Elevator Company, under contract with the City of Midland, provides elevator maintenance service to Washington Woods. In April of 2013, OTIS advised that elevators on both the east and west ends at Washington Woods were becoming increasingly difficult to maintain. Due to the age of the elevators, parts were becoming obsolete, difficult to obtain, and were increasing in cost. As such, OTIS could no longer guarantee their ability to quickly repair the elevators should they break down. The east end elevators, in particular, were considered most likely to fail and most difficult to find replacement parts for. Complete modernization of the two (2) east end elevators was strongly recommended by OTIS. In response to the concerns expressed by OTIS, funding for modernization of the elevators was requested through the Community Development Block Grant program. Upon the recommendation of the Housing Commission, City Council allocated $80,000 in CDBG funding towards the modernization of one elevator. A further $80,000 was budgeted from working capital funds towards the second elevator. These funds are included in the current fiscal year budget. Following budget approval, competitive bids were sought for modernization of the two elevators. On December 1, 2015, sealed proposals were publicly opened and read by the Senior Procurement Accountant for Bid No. 3739 for the modernization of the two (2) east end elevators at Washington Woods. Three proposals were received in response to the bid invitation. B&D Elevator Services, Inc. of Owosso, MI was the low bid for this project and staff has determined that they are able to do the elevator modifications per bid specifications. The bid tabulation table is attached showing all bids received. Subsequent to the bid process, it was determined that a bid bond will be required for the work to be completed. As the low bidder, B&D Elevator Services was asked to provide a cost for the provision of this bond. An additional cost of $3,700 was provided, bringing the total bid price for modernization of the two elevators to $116,650. It is recommended that City Council accept the proposal submitted by B&D Elevator Services Inc. for the modernization of the Washington Woods east end elevators. As the elevators are original equipment in Washington Woods and currently unforeseen challenges may arise during this work, additional contingency funding of up to $20,000 total is recommended to be utilized

East End Elevators Washington Woods

East End Elevators Washington Woods

January 6, 2015

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only under the authority of the City Manager. A 3/5 vote is required to approve the attached resolution. Respectfully,

_________________________________ C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services

Page 2 of 2

________________________________ Annie Thrush Senior Procurement Accountant

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City of Midland, MI Tabulation for Bid No. 3739 Elevator Modernization Tuesday, December 1, 2015 2:00pm

Otis Elevator Modernization Services for one (1) elevator at the Kitchen Elevator (state id 21794) at Washington Woods Senior Housing building per the attached specifications. (prevailing wage rate applies)

$59,500.00

Great Lakes Elevator

$56,250.00

Modernization Services for one (1) elevator at the Lobby Elevator (state id 21795) at Washington Woods Senior Housing building per the attached specifications. (prevailing wage rates do NOT apply) $64,750.00 $66,665.00 TOTAL BASE BID $124,250.00 $122,915.00 Alternate 1: Substitute a solid starter per specs) included above included above Alternate 2: Interior upgrades tp the cabs per specs $20,250.00 $25,150.00 TOTAL BID $144,500.00 $148,065.00

Bidder Name B&D

$55,375.00

$49,375.00 $104,750.00 $200.00 $8,000.00 $112,950.00

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for modernization of two (2) east end elevators at Washington Woods, Bid No. 3739; and WHEREAS, sufficient funds are included in account # 536.9120.97.025, Capital Outlay Equipment of the approved 2015/16 Washington Woods budget; now therefore RESOLVED, that the low sealed proposal meeting City specifications submitted by B&D Elevator Services, Inc. of Owosso, Michigan for modernization of two (2) east end elevators at Washington Woods in their Response for Bid No. 3739 is hereby accepted; and RESOLVED FURTHER, that the Senior Procurement Accountant is authorized to issue a purchase order for $116,650.00 in accord with this resolution and City specifications; and RESOLVED FURTHER, that the Mayor and City Clerk are authorized to execute any associated documents in accordance with the proposal and City of Midland specifications once prepared by and/or approved by the City Attorney; and RESOLVED FURTHER, that the City Manager is authorized to approve change orders in an aggregate amount not to exceed $20,000.00. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

_____________________________________ Selina Tisdale, City Clerk

Bid No. 3739

East End Elevators Washington Woods

Attached documents for item * Demolition and Abatement of 13 West Wing Units at Washington Woods. KAYE

* Demolition an... - 1 of 5

SUMMARY REPORT TO CITY MANAGER For City Council Meeting 1-11-16 SUBJECT: Demolition and Abatement of thirteen (13) West Wing Washington Woods Units PETITIONER: Washington Woods SUMMARY: THIS RESOLUTION AUTHORIZES A PURCHASE ORDER TO QUALITY ENVIRONMENTAL SERVICES, INC. FOR $56,250.00 FOR THE PURPOSE OF DEMOLITION AND ABATEMENT OF THIRTEEN (13) WEST WING UNITS AT WASHINGTON WOODS. ITEMS ATTACHED: 1. Letter to City Manager 2. Bid Tabulation for Bid No. 3748 3. Resolution for City Council Action CITY COUNCIL ACTION: 1. Public hearing is not required. 2. 3/5 vote required to approve resolution.

C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services

1-11-16

Demolition and Abatement 13 Units Washington Woods

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

January 6, 2016

Jon Lynch, City Manager City Hall – 333 West Ellsworth Street Midland, Michigan Dear Mr. Lynch: Early in 2015, asbestos containing materials were identified at the Washington Woods senior living facility. With generous support from The Herbert H. and Grace A. Dow Foundation, the Rollin M. Gerstacker Foundation and the Charles J. Strosacker Foundation, $4 million in funding was secured to remove and abate the asbestos containing materials and renovate all 100 residential units in the west wing of the facility. This funding will be provided to the City by the Foundations over a three-year period of time, beginning in FY 2015/16. Since receiving funding commitments from the local Foundations and including such funds in the Washington Woods budget, city staff has begun the process of determining specific requirements for abatement and renovation work. Three pilot rooms were selected as representative of the unit locations and layouts that must be remodeled. Abatement work on these three units is now complete and renovation is underway with completion expected by the end of January 2016. Currently, plans are being developed for complete abatement and renovation on the next set of available units. There are 13 units that have been vacated and are presently available. The first step necessary is demolition of the unit interiors, followed by removal and abatement of all asbestos containing materials. Completion of this work will ready each of the 13 units for renovations and re-occupancy. In preparation for the pending renovations of the 13 residential units, competitive bids were sought for demolition and abatement work. On January 5, 2016, sealed proposals were publicly opened and read by the City Senior Procurement Accountant for Bid No. 3748 for the demolition and abatement of 13 units at Washington Woods. Seven proposals were received in response to the bid invitation. The bid tabulation is attached showing all bids received. Upon preliminary review of the submitted bids, it was determined that Total Environmental was low bid by $850 over Quality Environmental Services. Upon more detailed review, however, it was noted that the Total Environmental bid would require 19 working days to complete whereas the Quality Environmental Services bid would require only 8 working days to complete. In order to comply with MIOSHA requirements, air quality monitoring must take place at all times during the abatement process. At a cost of $500 per day, this would result in additional charges of $5,500 for the additional 11 days of work if the Total Environmental bid were accepted. Based on the benefits of minimizing disruption to staff and residents of the facility, and the overall cost savings that will result from the shortened work schedule, the second lowest bid of Quality Environmental Services in the amount of $56,520 is therefore considered most desirable. In terms of capabilities, Quality Environmental Services, Inc. is the company that was initially selected to complete the three pilot room apartments and are therefore already familiar with the

Demolition and Abatement 13 Units Washington Woods

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project. Their work to date has fully met the needs and expectations of the city. Staff has determined that they are able and available to do the demolition and abatement per bid specifications. It is recommended that City Council accept the proposal submitted by Quality Environmental Services, Inc. in the amount of $56,250.00 for the demolition and abatement of 13 units in the west end of Washington Woods. A 3/5 vote is required to approve the attached resolution. Respectfully,

_________________________________ C. Bradley Kaye, AICP, CFM Assistant City Manager for Development Services

Page 2 of 2

________________________________ Annie Thrush Senior Procurement Account

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CITY OF MIDLAND BID TABULATION BID 3748 - WASHINGTON WOODS ASBESTOS ABATEMENT BID OPENING: TUESDAY, JANUARY 5, 2016 2:00 PM QUALITY ENVIRONMENTAL SERVICES

Asbestos Abatement Interior Demolition TOTAL BID Calendar Days to complete work

$39,410.00 $16,840.00 $56,250.00 8

BIERLEIN COMPANIES

$61,640.00 $41,600.00 $103,240.00 no response

TRUST THERMAL ABATEMENT

$104,200.00 $37,700.00 $141,900.00 no response

ASBESTOS ABATEMENT

$58,660.00 $13,330.00 $71,990.00 36-38

DORE & ASSOC CONTRACTING

$37,670.00 $46,660.00 $84,330.00 no response

TOTAL ENVIRONMENTAL

$28,900.00 $26,500.00 $55,400.00 19

EME

$48,000.00 $22,500.00 $70,500.00 13

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City Hall  333 West Ellsworth Street  Midland, Michigan 48640-5132  989.837.3300  989.835.2717 Fax  www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for demolition and abatement of 13 apartments at Washington Woods, Bid No. 3748; and WHEREAS, sufficient funds are included in account # 536.9010.97.002, Capital Outlay Construction of the approved 2015/16 Washington Woods budget; now therefore RESOLVED, that the sealed proposal meeting City specifications submitted by Quality Environmental Services, Inc. of Gladwin, Michigan for demolition and abatement of 13 apartments at Washington Woods in their Response for Bid No. 3748 is hereby accepted; and RESOLVED FURTHER, that the Senior Procurement Accountant is authorized to issue a purchase order for $56,250.00 in accord with this resolution and City specifications; and RESOLVED FURTHER, that the Mayor and City Clerk are authorized to execute any associated documents in accordance with the proposal and City of Midland specifications once prepared by and/or approved by the City Attorney; and RESOLVED FURTHER, that the City Manager is authorized to approve change orders in an aggregate amount not to exceed $5,000.00. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

_____________________________________ Selina Tisdale, City Clerk

Bid No. 3739

Demolition and Abatement 13 Units Washington Woods

Attached documents for item * Payment to Braun, Kendrick, Finkbeiner, P.L.C. for contracted legal services relating to the City's defense in the Larkin Charter Township complaint filed with the 42nd Circuit Court for the County of Midland. BRANSON

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Attached documents for item * Pool Chemicals. MURPHY

* Pool Chemical... - 1 of 3

SUMMARY REPORT TO MANAGER For City Council Meeting of January 11, 2016

SUBJECT: Purchase Pool Chemicals

RESOLUTION SUMMARY: This resolution authorizes the purchase up to the amount of $29,585 to Midland Pool & Recreation of Midland, Michigan for the purchase of pool chemicals for both the 2016 and 2017 pool seasons.

ITEMS ATTACHED: 1. Transmittal letter to City Manager 2. Resolution

CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution

________________________ Karen Murphy Director of Public Services MMR

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

January 4, 2016 Jon Lynch City Manager Midland, Michigan RE: Approve purchase of pool chemicals On December 8, 2015 sealed proposals were publicly opened and read by the Senior Procurement Accountant for Bid No. 3741 for pool chemicals for the 2016 and 2017 seasons. Bids were received as follows for estimated quantities of product: 200 50# Pails 300 Gallon-size 200 Gallon-size Company Pulsar Total Muriatic Acid Liquid Chlorine Briquettes O.P. Aquatics $113.00 ea $3.75 ea $2.525 ea $24,230 Lansing, MI $22,600 $1,125 $505.00 B & B Pools $120.50 ea $7.00 ea $5.00 ea $27,200 Livonia, MI $24,100 $2,100 $1,000 Midland Pool & $136.00 ea $5.75 ea $3.30 ea $29,585 Recreation Midland, MI $27,200 $1,725 $660 The bid requested that chemicals be delivered on an as needed basis due to limited storage space at Plymouth Pool and within twelve hours of order placement. In addition, the bid requested that the muriatic acid container be filled by the vendor when muriatic acid is delivered due to the hazardous nature of this chemical. Although O. P. Aquatics of Lansing, MI was the low bidder, they were not bidding Pulsar Briquettes and they could not meet our twelve hour delivery requirement. Although B & B Pools of Livonia, MI was the next low bidder, their delivery lead time is three days from order placement, they require a minimum order of $2,000, and charge $150 per delivery. They also stated that they would not be responsible for filling the muriatic acid container. Midland Pool & Recreation, though the highest overall bidder, is able to meet our twelve hour delivery requirement and is willing to fill the muriatic acid container when muriatic acid is delivered. Midland Pool & Recreation has provided pool chemicals for operations in prior years and staff has been pleased with their level of service and expertise. We therefore recommend that City Council accept the bid submitted by Midland Pool & Recreation of Midland, Michigan for the 2016 and 2017 pool seasons and the Senior Procurement Accountant be authorized to issue a purchase order up to $29,585 for the purchase of pool chemicals for each year. Respectfully submitted, __________________________ Karen Murphy Director of Public Services

_______________________ Annie Thrush Senior Procurement Accountant

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the purchase of pool chemicals, on Bid No. 3741 dated December 8, 2015 for the 2016 and 2017 pool seasons; and WHEREAS, the low bid meeting City specifications was submitted by Midland Pool & Recreation of Midland, Michigan; and WHEREAS, staff has been satisfied with Midland Pool & Recreation’s performance in supplying pool chemicals on an as needed basis in prior years; and WHEREAS, sufficient funds are included in the Plymouth Pool budget in the Recreation Fund for the purchase of the pool chemicals; now therefore RESOLVED, that the Senior Procurement Accountant is authorized to issue a purchase order to Midland Pool & Recreation of Midland, Michigan in the amount up to $29,585 for each of the 2016 and 2017 pool seasons. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

__________________________ Selina Tisdale, City Clerk T: Ply Pool 2016 & 2017 Pool Chemicals 01-11-16

Attached documents for item * Bituminous Mixture #2 - Public Services. MURPHY

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SUMMARY REPORT TO MANAGER For City Council Meeting of January 11, 2016

SUBJECT: Annual purchase of Bituminous Mixture #2

RESOLUTION SUMMARY: This resolution awards the bid for furnishing and loading onto City trucks Bituminous Mixture #2 to Pyramid Paving & Contracting Co.

ITEMS ATTACHED: 1. Transmittal letter to City Manager 2. Resolution

CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution

___________________________________ Karen Murphy Director of Public Services MMR

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

January 4, 2016 Jon Lynch City Manager Midland, Michigan RE:

Purchase of Bituminous Mixture #2

On December 15, 2015 sealed proposals were publicly opened and read by the Senior Procurement Accountant for Bid No. 3742 for our annual supply of road materials. The Department of Public Services will use these materials for the repair of city streets. Funds for these purchases are included in the Operating Supplies line item in Street Fund activities. The total amount of purchases will not exceed the funding available for this purpose. Bids were received as follows: Estimated Quantity

Price/Ton

Total Price

Pyramid Paving, Bay City, MI

800 tons

$49.15

$39,320

Ace-Saginaw Paving Co., Saginaw, MI

800 tons

$53.00

$42,400

Bituminous Mixture #2

Pyramid Paving & Contracting Co. of Bay City, Michigan provided the low bid unit price and meets the specifications set forth in the bid. Therefore, we recommend that City Council accept the bid submitted by Pyramid Paving & Contracting Co. of Bay City, Michigan for 800 tons of Bituminous Mixture #2 at $49.15 per ton, and authorize the Senior Procurement Accountant to issue a purchase order for this material. Respectfully submitted,

Karen Murphy Director of Public Services MMR

Annie Thrush Senior Procurement Accountant

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for furnishing bituminous materials; and WHEREAS, funds have been provided in the Local and Major Street Fund budgets; now therefore RESOLVED, that the Senior Procurement Accountant is authorized to issue a purchase order to Pyramid Paving & Contracting Co. of Bay City, Michigan for furnishing and loading onto City trucks approximately 800 tons of Bituminous Mixture #2 for hot mix patching at a cost of $49.15 per ton in accordance with the proposal and City specifications. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

_______________________________ Selina Tisdale, City Clerk

T: 01-11-16 Bituminous Mixture #2 (Loaded)

Attached documents for item * 22A Crushed Limestone - Public Services. MURPHY

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SUMMARY REPORT TO MANAGER For City Council Meeting of January 11, 2016

SUBJECT: Annual purchase of 22A Crushed Limestone

RESOLUTION SUMMARY: This resolution awards the bid for delivery of 22A Crushed Limestone to Anthony Gushow & Sons.

ITEMS ATTACHED: 1. Transmittal letter to City Manager 2. Resolution

CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution

___________________________________ Karen Murphy Director of Public Services MMR

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

January 4, 2016 Jon Lynch City Manager Midland, Michigan RE:

Purchase of 22A Crushed Limestone

On December 15, 2015 sealed proposals were publicly opened and read by the Senior Procurement Accountant for Bid No. 3744 for our annual supply of road materials. The Department of Public Services and other City departments will use these materials for various construction and repair work. Funds for these purchases are included in the Operating Supplies line item in the General Fund for Parks maintenance activities and Street Fund activities. The total amount of purchases will not exceed the funding available for this purpose. Bids were received as follows: 22A Crushed Limestone

Estimated Quantity

Price/Ton Total Price

Specification Stone Products, Kawkawlin, MI

1,500 tons

$16.45

$24,675

Anthony Gushow & Sons, Auburn, MI

1,500 tons

$16.50

$24,750

Sterling Excavation, Inc., West Branch, MI

1,500 tons

$16.62

$24,930

Fisher Transportation Co., Inc., Mt. Pleasant, MI

1,500 tons

$17.66

$26,490

Robbin Harsh Excavating, Inc., Clare, MI

1,500 tons

$18.25

$27,375

Pats Gradall, Midland, MI

1,500 tons

$20.30

$30,450

The low bid was submitted by Specification Stone Products of Kawkawlin, Michigan; however, estimated delivery is 48 hours which is not acceptable if departments are responding to emergency situations. The next low bidder is Anthony Gushow & Sons. Their estimated delivery is next day and the material meets the specifications set forth in the bid. Therefore, we recommend that City Council accept the bid submitted by Anthony Gushow & Sons for 1,500 tons of 22A Crushed Limestone at $16.50 per ton, and authorize the Senior Procurement Accountant to issue a purchase order for this material. Respectfully submitted,

Karen Murphy Director of Public Services MMR

Annie Thrush Purchasing Agent

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for furnishing 22A Crushed Limestone; and WHEREAS, funds have been provided in the General Fund and Local and Major Street Fund budgets; now therefore RESOLVED, that the Senior Procurement Accountant is authorized to issue a purchase order to Anthony Gushow & Sons of Auburn, Michigan for delivering approximately 1,500 tons of 22A Crushed Limestone at a cost of $16.50 per ton in accordance with the proposal and City specifications. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016. __________________________________

Selina Tisdale, City Clerk

T: 01-11-16 22A Crushed Limestone

Attached documents for item * Concrete - Public Services. MURPHY

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SUMMARY REPORT TO MANAGER For City Council Meeting of January 11, 2016

SUBJECT: Annual purchase of concrete

RESOLUTION SUMMARY: This resolution awards the bid for the annual supply of concrete and related materials to Fisher Sand & Gravel Co.

ITEMS ATTACHED: 1. Transmittal letter to City Manager 2. Resolution

CITY COUNCIL ACTION: 1. 3/5 vote required to approve resolution

___________________________________ Karen Murphy Director of Public Services MMR

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

January 4, 2016 Jon Lynch City Manager Midland, Michigan RE: Purchase of concrete and related items On December 15, 2015 sealed proposals were publicly opened and read by the Senior Procurement Accountant for Bid No. 3743 for our annual supply of concrete and related materials. The Department of Public Services and other City departments will use these materials for various construction and repair work. Sufficient funds for these purchases are included in the Operating Supplies line item in the General Fund for sidewalk maintenance and Street Fund activities. The total amount of purchases will not exceed the funding available for this purpose. Bids were received as follows: Fisher Sand and Gravel, Co. Midland, MI Item Type II Concrete (6 bag) Small Load Delivery Charge Split Load Delivery Charge Extra Unloading Time Charge

Total

Estimated Quantity

500 cu yd 40 20 5

Unit Price $105 $0 $0 $90

Amount $52,500 $0 $0 $450

Elmers Crane and Dozer, Inc. Traverse City, MI Unit Price $101 $75 $50 $90

$52,950

Amount $50,500 $3,000 $1,000 $450

$54,950

The low bid submitted by Fisher Sand & Gravel Co. of Midland, Michigan meets the specifications set forth in the bid. Therefore, we recommend that City Council accept the bid submitted by Fisher Sand & Gravel Co. of Midland, Michigan for concrete and related supplies, and authorize the Senior Procurement Accountant to issue a purchase order for these materials. Respectfully submitted,

Karen Murphy Director of Public Services MMR

Annie Thrush Senior Procurement Accountant

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Department of Public Services 4811 North Saginaw Road  Midland, Michigan 48640  989.837.6900  989.835.5651 Fax www.cityofmidlandmi.gov

BY COUNCILMAN WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for concrete and related materials; and WHEREAS, sufficient funds are included in the Operating Supplies line item in General Fund and Street Fund activities and the total amount of purchases will not exceed the funding; now therefore RESOLVED, that the Senior Procurement Accountant is authorized to issue a purchase order to Fisher Sand & Gravel Co. of Midland, Michigan for furnishing concrete and related materials at the unit prices contained in their December 15, 2015 response to Bid No. 3743 in accordance with the proposal and City specifications. YEAS: NAYS: ABSENT: I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

__________________________________ Selina Tisdale, City Clerk

T: 01-11-16 Concrete

Attached documents for item * Water Service Fittings - Water Distribution. BUSH

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SUMMARY REPORT TO MANAGER For City Council Meeting of Monday, January 11, 2016

SUBJECT:

WATER DISTRIBUTION – INVENTORY PURCHASES OF WATER SERVICE FITTINGS, BID NO. 3747

INITIATED BY:

Noel D. Bush, Utilities Director

RESOLUTION SUMMARY: This resolution accepts the low total bid submitted by ETNA Supply of Grand Rapids, for inventory purchases of water service fittings, and authorizes a purchase order to be issued in the amount of $90,124.35, in accord with Sec. 2-18 of the Code of Ordinances for the City of Midland, and further authorizes the City Manager to approve changes modifying the purchase order in an aggregate amount not to exceed $5,000.00. ITEMS ATTACHED:

1.

Letter to Council

2.

Resolution

CITY COUNCIL ACTION: 1.

3/5 vote required to approve resolution

NDB:jjs

File: Water Service Fittings Bid 374713778

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Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 • [email protected]

January 6, 2016

Jon Lynch, City Manager Midland, Michigan Re: WATER DISTRIBUTION – INVENTORY PURCHASES OF WATER SERVICE FITTINGS, BID NO. 3747

Dear Mr. Lynch: The City’s Water Distribution Department repairs water mains, installs new services, and replaces corroded bolts and fittings throughout the distribution system. As many of these items require immediate attention when discovered, it is necessary to have an inventory of fittings and parts available. Periodic solicitations for bids are necessary as prices for much of the Department’s inventory needs are only held by the vendor for a short period of time. On Tuesday, December 29, 2015, sealed bids were received and opened for Bid No. 3747, Water Service Fittings. The bids received were for 83 individual items, based on estimated quantities to be purchased. The following total bids were received. Bidder ETNA Supply - Grand Rapids, MI Michigan Pipe & Valve – Saginaw, MI Municipal Supply – Portland, MI

Total Bid $90,124.35 $95,052.00 $100,365.18

Staff considers the low total bid from ETNA Supply of Grand Rapids to be acceptable, and recommends award for inventory purchases of water service fittings from Water Enterprise Fund Inventory Account #591.13.031. The attached resolution will authorize a purchase order in an amount not to exceed $90,124.35, and further authorizes the City Manager to approve changes modifying the purchase order in an aggregate amount not to exceed $5,000.00. A 3/5 vote is required to approve the resolution. Respectfully submitted,

_________________________ Noel Bush, Utilities Director File: Water Service Fittings Bid 374713778

____________________________________ Annie Thrush, Sr. Procurement Accountant

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Utilities Department • 333 West Ellsworth Street • Midland, Michigan 48640-5132 • (989) 837-3341 • [email protected]

BY COUNCILMAN WHEREAS, sealed bids for Bid No. 3747 Water Service Fittings, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and WHEREAS, staff considers the low bid received from ETNA Supply of Grand Rapids to be acceptable, and recommends award for inventory purchases of water service fittings; and WHEREAS, the purchases will be made from Water Enterprise Fund Inventory Account #591.13.031; now therefore RESOLVED, that a purchase order is hereby authorized to ETNA Supply in an amount not to exceed $90,124.35; and RESOLVED FURTHER, that the City Manager is hereby authorized to approve change orders in an aggregate amount not to exceed $5,000.00.

YEAS:

NAYS:

ABSENT:

I, Selina Tisdale, City Clerk, City of Midland, Counties of Bay and Midland, State of Michigan, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by a yea vote of all the Councilmen present at a regular meeting of the City Council held Monday, January 11, 2016.

_______________________________ Selina Tisdale, City Clerk

File: Water Service Fittings Bid 374713778