).
CTRL+SHIFT+ >
For pages or dialog boxes that have Open or Cancel buttons To apply or cancel edits in pages or dialog boxes that have Open, Save, Create or Cancel buttons, use the following keyboard shortcuts. Such dialog boxes and pages include such New Alert, Upload Document, or New Library. Key Description Key Description ALT+C Cancel button (cancels ALT+O Depending on the context, the OK, Save or changes and returns to the Create button (saves changes and closes the list, library, discussion board, page or dialog box.) or survey)
List or library page Key Press TAB repeatedly until the item that you want is selected. In a library, the ribbon button name may be New document. In a list, the ribbon button name may be New item, or a name specific to the type of list, such as Add new link.
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Description Create a new document.
Key TAB (Press repeatedly until Create Column is selected on the List or Library tab.)
Description Create a column. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
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Press TAB repeatedly until the link that you want is selected.
Upload a document.
This requires the ribbon to have the active focus (Press ALT+/ to place focus on the In a library, the Site Actions menu, and then command may be press TAB repeatedly until you Add new document reach the ribbon tab that you or Add new item. want). In a list, the command may be Add new item or specific to the type of list, such as Add new link. TAB (Press Edit a page in datasheet view. repeatedly until Datasheet View is This requires the ribbon to selected on the List have the active focus (Press ALT+/ to place focus on the or Library tab.) Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). TAB (Press Open an item with Windows repeatedly until Explorer. Open with Explorer This requires the ribbon to is selected on the List or Library tab.) have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). TAB (Press Export a list to Microsoft Excel repeatedly until 2010. Export to Excel is selected on the List This requires the ribbon to have the active focus (Press or Library tab.) ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). TAB (Press View the RSS feed for the repeatedly until library. RSS Feed is selected on the List This requires the ribbon to have the active focus (Press or Library tab.) ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
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TAB (Press repeatedly until Create View is selected on the List or Library tab.)
Create a view.
TAB (Press repeatedly until Library Settings is selected on the List or Library tab.)
Change the library settings.
TAB (Press repeatedly until New Folder is selected on the List or Documents tab.)
Create a folder.
TAB (Press repeatedly until the downward pointing arrow on the menu is selected, then press ENTER.)
Expand the menu of options for a document in a library.
TAB (Press repeatedly until the downward pointing arrow on the menu is selected, then press ENTER.)
Filter a column in a list.
This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
This requires the main content area to have the active focus (Press ALT+X).
This requires the main content area to have the active focus (Press ALT+X) to place focus in the main content area, and then press TAB repeatedly)
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TAB (Press repeatedly until Alert Me is selected on the List or Library tab.)
Create an alert for the library. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
Slide library page Key TAB (Press repeatedly until Upload menu selected, then press DOWN ARROW to select Publish Slides.) TAB (Press repeatedly until Actions menu selected, then press DOWN ARROW to select Delete.)
Description Upload slides.
Key ALT+N
Description Copy slide to a presentation.
Key ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Description Activate or place focus on the Send To command.
This requires the main content area to have the active focus (Press ALT+X).
Delete slides. This command is on the Actions menu.
Picture library page Key ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
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Description Activate or place focus on the Edit command. This command is on the Actions menu. Activate or place focus on the Delete command. This command is on the Actions menu. Activate or place focus on the Download command. This command is on the Actions menu.
This command is on the Actions menu.
Activate or place focus on the View Slide Show command. This command is on the Actions menu.
Activate or place focus on the Open with Windows Explorer command. This command is on the Actions menu.
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Survey page Key ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+N
ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+R
Description Activate or place focus on the Actions menu.
Key ALT+S
Description In a form for editing a survey response, select the Save and Close button.
Activate or place focus on the Respond to this Survey button. Activate or place focus on the Export Results to spreadsheet command.
ALT+U
Activate or place focus on the Show all responses link.
ALT+I
Activate or place focus on the Settings menu.
Activate or place focus on the Show a graphical summary of responses link.
ALT+N
Activate or place focus on the Next Page button.
Description Grant users permissions.
Key TAB (Press repeatedly until you select Edit User Permissions on the Edit tab.)
Description Edit user permissions.
This command is on the Actions menu.
Permissions page Key TAB (Press repeatedly until you select the Grant Permissions button on the Edit tab.)
TAB (Press repeatedly until you select Create Group on the Edit tab.)
TAB (Press repeatedly until you select Remove User Permissions on the Edit tab.)
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This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). Create a group. TAB (Press repeatedly until This requires the ribbon to you select Check have the active focus (Press Permissions on the ALT+/ to place focus on the Edit tab.) Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). Remove user permissions.
This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
Check Permissions. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
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All Site Content page
Discussion board
Key ALT+N
Key TAB (Press repeatedly until you reach the Add new discussion link.)
Description Activate or place focus on the Add new discussion link.
Key ALT+
Week view link
TAB (Press repeatedly until you select Week on the Calendar tab.) This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). TAB (Press Activate or place focus on the repeatedly until Month view link you select Month This requires the ribbon to on the Calendar have the active focus (Press tab.) ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want).
In a date picker control, move to the next month
Web Part Page Key ALT+W
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Description Move to the next Web Part.
Key ALT+C
Description Cancel property changes in the Web Part tool pane, and then close the tool pane.
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ENTER
TAB (Press repeatedly until Edit Web Part is selected)
ALT+O
ALT+Y
Open the Web Part menu. (This requires that the Web Part have the active focus. Press ALT+X to skip to the main content, then press ALT+W repeatedly until you select the title for the Web Part that you want. Press TAB to select the menu.) Edit a Web Part.
TAB (Press repeatedly until Add is selected)
Add the selected Web Part in the Add Web Parts pane to a Web Part Page.
UP ARROW
Move to the previous item in a drop down list, menu, or submenu.
(This requires that the Web Part menu have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, press TAB, and then press ENTER.) Save property changes in the DOWN ARROW Web Part tool pane, and then close the tool pane. Save property changes in the Web Part tool pane, and keep the tool pane open.
Move to the next item in a drop down list, menu, or submenu.
Managing Microsoft InfoPath 2010 forms in a library Key Press TAB repeatedly until the Current View menu is selected, and then press DOWN ARROW several times to select Merge Documents. TAB (Press repeatedly until the downward pointing arrow on the menu for the form is selected. Press ENTER, and then press DOWN ARROW to select Edit in Microsoft InfoPath.)
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Description Merge forms
Key TAB (Press repeatedly until This requires the ribbon to the downward have the active focus (Press pointing arrow on ALT+/ to place focus on the the menu for the Site Actions menu, and then form is selected. press TAB repeatedly until you Press ENTER, and reach the Library tab on the then press DOWN ribbon. ARROW to select Edit in Browser.) Edit a form in Microsoft Press TAB InfoPath 2010 repeatedly until New Document is This requires the main content selected. area to have the active focus (Press ALT+X).
Description Edit a form in the browser This requires the main content area to have the active focus (Press ALT+X).
Create a new form in a library This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the Documents tab on the ribbon.
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Getting Help Using the Help window The Help window provides access to all Help content for a SharePoint site. The Help window displays topics and other Help content. Key Description Key Description ALT+6 Open the Help window. ALT+RIGHT ARROW Move forward to the next Help topic (Forward button). ALT+F4 Close the Help window. UP ARROW, DOWN Scroll small amounts up or down, respecARROW tively, within the currently displayed Help topic. ALT+TAB Switch between the Help win- PAGE UP, PAGE Scroll larger amounts up or down, respecdow and the active program. DOWN tively, within the currently displayed Help topic. ENTER Perform the default action for ESC Stop the last action (Stop button). the selected item. TAB or SHIFT+TAB In the Help and how-to winF5 Refresh the window (Refresh button). dow, select the next or previous item, respectively. ENTER In the Help topic, expand or CTRL+P Print the current Help topic. collapse the selected item, NOTE: If the current Help topic is not the respectively. active window, press ALT+F6, and then press CTRL+P. TAB Select the next hidden text TAB (Press repeat- Type text in the search box. or hyperlink, including Show edly) All or Hide All at the top of a topic. SHIFT+TAB Select the previous hidden SHIFT+TAB Select the previous hyperlink. text or hyperlink. ENTER Perform the action for the CTRL+P Print the current Help topic. selected Show All, Hide All, hidden text, or hyperlink. ALT+LEFT ARROW Move back to the previous or BACKSPACE Help topic (Back button).
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Navigating SharePoint 2010 sites that do not have UI upgrades applied If your organization upgraded from a previous version of SharePoint, the server administrator had the option to postpone the application of the user interface (UI) changes, which include the ribbon. This may have been done as a short-term strategy to help ensure that highly customized pages still function with the new SharePoint 2010 UI. If this is the case, you can use the keyboard shortcuts for the previous version, which are included below.
If your SharePoint 2010 site does not contain UI upgrades • All pages Key TAB (Press repeatedly, immediately after opening the page in a browser.)
ALT+J
ALT+3
ALT+/ ALT+S
ALT+6
Description Turn More Accessible Mode on or off. More Accessible Mode changes the way content is rendered on a Office SharePoint Server 2007 or Office Forms Server 2007 site, optimizing it for assistive technologies such as screen readers. Activate or place focus on the Skip to main content link. Activate or place focus on the View All Site Content link. Activate or place focus on the Site Actions menu. Activate or place focus on the Search link. Activate or place focus on the Help link.
• Rich text editing Key Description CTRL+SHIFT+< Activate or place focus on the Right-to-Left text direction button. CTRL+SHIFT+> Activate or place focus on the Left-to-Right text direction button.
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Key ALT+1
Description Activate or place focus on the Home link.
ALT+L
Activate or place focus on the Welcome menu.
ALT+V
Activate or place focus on the View menu.
SHIFT+ENTER
Expand menus such as the Site Actions menu. ALT+DOWN ARROW Expand drop down lists such as the Search Scope menu next to the Search box at the top of most pages. ALT+W Move the selection from Web Part to Web Part on pages, such as on the home page, that use multiple Web Parts.
Key CTRL+SHIFT+L
Description Activate or place focus on the Bulleted List button.
CTRL+M
Activate or place focus on the Increase Indent button.
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CTRL+B CTRL+C CTRL+SHIFT+C CTRL+E CTRL+SHIFT+E CTRL+SHIFT+F CTRL+I CTRL+L
Activate or place focus on the Bold button. Activate or place focus on the Copy button. Activate or place focus on the Text color button. Activate or place focus on the Center button. Activate or place focus on the Numbered List button. Activate or place focus on the Font menu. Activate or place focus on the Italics button. Activate or place focus on the Align Left button.
CTRL+SHIFT+M CTRL+SHIFT+P CTRL+R CTRL+U CTRL+V CTRL+SHIFT+W CTRL+X
Activate or place focus on the Decrease Indent button. Activate or place focus on the Font Size menu. Activate or place focus on the Align Right button. Activate or place focus on the Underline button. Activate or place focus on the Paste button. Activate or place focus on the Background Color menu. Activate or place focus on the Cut button.
• Add or edit item, document, discussion comment, or survey response Key Description Key Description ALT+C Cancel button (cancels ALT+O OK button (saves changes and closes the changes and returns to the page) list, library, discussion board, or survey) • List or library page Key Description ALT+N (To activate Activate or place focus on the menu, press the New menu on a list or SHIFT+ENTER. To library toolbar. select a command, press DOWN ARROW.) ALT+U (To activate Activate or place focus on the menu, press the Upload menu on a list or SHIFT+ENTER. To library toolbar. select a command, Depending on the type of press DOWN library, the Upload menu ARROW.) contains Upload Document and Upload Multiple Document commands. ALT+C (To activate Activate or place focus on the menu, press the Actions menu on a list or SHIFT+ENTER. To library toolbar. select a command, Depending on the type of press DOWN list or library, the Actions ARROW.) menu contains Edit in Datasheet, Open with Windows Explorer, Export to Spreadsheet, View RSS Feed, and Alert Me commands. www.SimonSezIT.com
Key ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+U (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Description Create New Folder
ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
In a standard view, Edit in Datasheet
This command is on the New menu.
Upload Document This command is on the Upload menu.
This command is on the Actions menu.
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ALT+I (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Activate or place focus on the Settings menu on a list or library toolbar.
SHIFT+ENTER
Expand the menu of options for a document in a library.
SHIFT+ENTER
Filter a column in a list. This requires that the column header have the active focus (press ALT+J to skip to the main content area, and then press TAB repeatedly until the header is selected).
Key ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Description Send To
Description Activate or place focus on the Actions menu.
Key ALT+S
Description In a form for editing a survey response, select the Save and Close button.
Activate or place focus on the Respond to this Survey button.
ALT+U
Activate or place focus on the Show all responses link.
Depending on the type of list or library, the Settings menu contains Create Column, Create View, and Library Type Library Settings commands. Create New Document This command is on the New menu.
• Picture library page Key Description ALT+C (To activate Edit the menu, press This command is on the SHIFT+ENTER. To Actions menu. select a command, press DOWN ARROW.) ALT+C (To activate Delete the menu, press This command is on the SHIFT+ENTER. To Actions menu. select a command, press DOWN ARROW.) ALT+C (To activate Download the menu, press This command is on the SHIFT+ENTER. To Actions menu. select a command, press DOWN ARROW.)
This command is on the Actions menu.
View Slide Show This command is on the Actions menu.
Open with Windows Explorer This command is on the Actions menu.
• Survey page Key ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+N
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ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) ALT+R
Export Results to spreadsheet
ALT+I
Activate or place focus on the Settings menu.
ALT+N
Activate or place focus on the Next Page button.
Key ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Description Inherit Permissions
This command is on the Actions menu. Show a graphical summary of responses link.
• Permission page Key Description ALT+C (To activate Remove User Permissions the menu, press This command is on the SHIFT+ENTER. To Actions menu. select a command, press DOWN ARROW.) ALT+C (To activate Edit User Permissions the menu, press This command is on the SHIFT+ENTER. To Actions menu. select a command, press DOWN ARROW.) • All Site Content page Key Description ALT+N Activate or place focus on the Create button.
This command is on the Actions menu.
• Discussion board Key Description ALT+N Activate or place focus on the New Discussion button.
• Calendar view Key ALT+PERIOD ALT+MINUS SIGN ALT+EQUAL SIGN ALT+[
Description Activate or place focus on the Day view link. Activate or place focus on the Week view link. Activate or place focus on the Month view link. Move to the previous day, week, or month in a view.
Key ALT+] ALT+< ALT+>
Description Move to the next day, week, or month in a view. In a date picker control, move to the previous month. In a date picker control, move to the next month.
• Contact list Key
Description
ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Connect to Outlook
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This command is on the Actions menu.
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• Web Part Page Key ALT+W ALT+ENTER
DOWN ARROW (press repeatedly)
ALT+O
ALT+Y
ALT+C
Description Move to the next Web Part or tool pane section. Open the Web Part menu. (This requires that the Web Part have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, and then press the TAB key.) Modify a Web Part. (This requires that the Web Part menu have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, press the TAB key, and then press ALT+ENTER.) Save property changes in the Web Part tool pane, and then close the tool pane. Save property changes in the Web Part tool pane, and keep the tool pane open. Cancel property changes in the Web Part tool pane, and then close the tool pane.
Key ALT+O UP ARROW
Description Add the selected Web Part in the Add Web Parts window to a Web Part Page. Move to the previous item in a drop down list, menu, or submenu.
DOWN ARROW
Move to the next item in a drop down list, menu, or submenu.
LEFT ARROW
Close a submenu and return to the previous menu or submenu.
RIGHT ARROW
Open the next submenu.
• Rich Text Editor of the Content Editor Web Part The following keyboard shortcuts apply to the Content Editor Web Part. The Standard toolbar Key Description Key Description CTRL+X Cut the selection to the ALT+CTRL+I Insert an image. Clipboard. CTRL+C Copy the selection to the ALT+SHIFT+T Insert a table. Clipboard. CTRL+V Paste the contents of the ALT+CTRL+R Insert a row in a table. Clipboard to the current SHIFT+INSERT location. CTRL+Z Undo the most recent ALT+CTRL+C Insert a column in a table. command. CTRL+Y Redo the most recently ALT+CTRL+L Insert a cell in a table. undone command. CTRL+F Find text. ALT+CTRL+M Merge cells in a table. CTRL+SHIFT+G Switch between hiding and ALT+CTRL+S Split cells in a table. showing gridlines. CTRL+L Create a hyperlink for a F1 Get help. selection or edit an existing hyperlink. www.SimonSezIT.com
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The Formatting toolbar Key ALT+SHIFT+] CTRL+SHIFT+ >
Key CTRL+SHIFT+S CTRL+SHIFT+F
Description Change the text style. Change the text font.
CTRL+B
Apply or remove bold formatting from the selected text. Apply or remove italic formatting from the selected text. Apply or remove the underline from the selected text. Change the background color of text. Left align the selected paragraph. Center the selection.
CTRL+I
CTRL+U
CTRL+SHIFT+B ALT+SHIFT+[ ALT+SHIFT+|
Key DELETE INSERT BACKSPACE
Key RIGHT ARROW LEFT ARROW UP ARROW DOWN ARROW CTRL+RIGHT ARROW
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CTRL+SHIFT+