Efficient Processing Guidelines - University of California Libraries

Sep 18, 2012 - Process: Revamping Traditional Archival Processing,” published in the Fall/Winter 2005 issue of the ..... Traditionally, many institutions have barred patrons from using unprocessed collections. We recommend that UC special collections and archives ...... reference statistics using a relational database.
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Guidelines for Efficient Archival Processing in the University of California Libraries Version 3.2

September 18, 2012

Developed by Next Generation Technical Services POT 3 Lightning Team 2 Kelley Bachli (UCLA) James Eason (UCB) Michelle Light (UCI) (Chair and POT 3 Liaison) Kelly McAnnaney (UCSD) Daryl Morrison (UCD) David Seubert (UCSB)

With contributions from Lightning Team 2b Audra Eagle Yun (UCI) (Chair) Jillian Cuellar (UCLA) Teresa Mora (UCB) Adrian Turner (CDL) (POT 3 Liaison)

Table of Contents 1. Introduction .............................................................................................................................................. 4 1.A. Background ........................................................................................................................................ 4 1.B. Goals .................................................................................................................................................. 5 1.C. The Core, Recommended Principles .................................................................................................. 5 1.D. How to Use These Guidelines ............................................................................................................ 6 1.E. Why is MPLP Relevant to the UCs? .................................................................................................... 7 1.F. "Good-enough" Processing Can Be Quality Processing ..................................................................... 7 1.G. Implications Beyond Technical Services ........................................................................................... 8 2. The First Step: Expose All Archival Holdings .......................................................................................... 10 2.A. At Minimum, Provide a Collection-Level Record for All Archival Holdings ..................................... 10 2.B. Suggested Access Policies and Procedures ...................................................................................... 11 2.C. Suggested Accessioning Approaches ............................................................................................... 12 3. The Second Step: Process Collections at an Appropriate Level .............................................................. 15 3.A. Levels of Control .............................................................................................................................. 15 3.B. Assessing Collections ....................................................................................................................... 18 3.B.1. Assess value .............................................................................................................................. 18 3.B.2. Determine appropriate level of effort ...................................................................................... 19 3.C. Processing Rates .............................................................................................................................. 22 3.D. Assessing Labor Allocations ............................................................................................................. 23 3.E. Processing Plans ............................................................................................................................... 24 3.F. Assessing and Prioritizing Your Backlog ........................................................................................... 25 3.G. Processing Metrics .......................................................................................................................... 25 4. Efficient Processing Approaches ............................................................................................................. 28 4.A. Applicable to All Collections ............................................................................................................ 28 4.A.1 Arrangement..................................................................