Events and Communications Officer Job Description, Person ...

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The job may be done as a freelance role if that was .... Wordpress) in a professional context c. Press, PR and networkin
 

                                                         

Events  and  Communications  Officer     Job  Description,  Person  Specification  and  Application  details       Salary:  £22,000  (pro  rata  –  0.4  FTE)  plus  a  contribution  to  a  personal  pension,  matching  the   employee’s  contribution,  up  to  a  maximum  of  3%  of  salary       Start  date:  1  July  2016  or  as  soon  as  possible   Contents   Background  ........................................................................................................................................  1   Application  process  ............................................................................................................................  2   Job  Details  ..........................................................................................................................................  2   Job  description  ...................................................................................................................................  3   Person  Specification  ...........................................................................................................................  3    

Background       We  believe  that  the  arts  and  culture  have  an  essential  role  in  achieving  the  transformational  change   to  a  sustainable  future.  Our  vision  is  of  a  Scotland  where  this  role  is  fully  recognized  and  developed   by  both  the  cultural  world  and  others  interested  in  sustainability.     Our  mission  is  therefore  to  connect  the  arts  and  culture  with  others  working  towards  that   transformational  change  in  order  to  bring  it  about.     Our  objective  is  larger  than  achieving  incremental  change  in  small  pockets:  we  want  to  form  a  mass   of  creative  individuals  and  organisations  who  together  can  alter  perceptions  and  change  society   using  the  work  they  make  and  present,  the  way  they  operate  and  how  they  speak  to  the  public.  We   work  with  artists,  cultural  organisations,  funders  and  policy  makers,  connecting  them  to  the  change   process  and  exploring  how  the  cultural  sector  can  contribute.   We  are  now  seeking  a  part-­‐time  Events  and  Communications  Officer  (0.4FTE  –  two  days  per  week)   to  help  achieve  these  aims.  This  is  a  fixed  term  post  until  31  March  2017,  with  continuation  subject   to  funding  and  the  needs  of  the  organisation.  The  job  may  be  done  as  a  freelance  role  if  that  was   appropriate  for  the  successful  applicant.                          

www.creativecarbonscotland.com   Tel  0131  529  7909  email  [email protected]  

Creative  Carbon  Scotland,  Business  Centre  2.6,  Waverley  Court,  4  East  Market  Street,   Edinburgh,  EH8  8BG.  Creative  Carbon  Scotland  is  a  SCIO  Registered  Charity  Number   SCO42687  

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Job  Details   Salary:  £8,800  (ie  £22,000  pro  rata  0.4FTE)  +  up  to  3%  of  salary  in  pension  contributions  matching   employee’s  contributions   Reports  to:  CCS  Producer  (Gemma  Lawrence)       Responsible  for:  Freelance  and  casual  staff  as  appropriate   Hours:  Part  time  –  0.4  FTE.  This  means  a  15  hour  week  with  a  degree  of  flexibility  on  both  sides,  as   some  evening  and  weekend  work  may  be  required  and  busy  periods  may  call  for  extra  hours,  with   time  taken  off  in  lieu  during  quieter  periods.       Flexible  working  and  Job  Sharing  Creative  Carbon  Scotland  welcomes  proposals  for  flexible   working  or  job-­‐share,  subject  to  the  needs  of  the  role  being  satisfactorily  fulfilled.     Holidays:  8  days  plus  4  public  holidays  to  be  taken  at  times  agreed  with  the  Producer.       Place  of  work:  Based  at  Waverley  Court,  East  Market  Street,  Edinburgh,  but  home  working  and   hot-­‐desking  may  also  be  necessary.  Travel  throughout  Scotland  required.     Contract  and  notice  period:  This  is  a  fixed  term  post  until  31  March  2017,  with  continuation   possible  subject  to  funding  and  the  needs  of  CCS.  A  probationary  period  of  2  months  will  apply,   following  successful  completion  of  which  the  full  fixed  term  contract  will  be  confirmed.       Secondments  Creative  Carbon  Scotland  is  very  willing  to  consider  a  secondment  for  this  role  where   this  will  embed  carbon  reduction  knowledge  and  work  within  the  cultural  sector.     Equipment:  A  laptop  and  mobile  phone  will  be  provided  if  required.  

Application  process     Please  send  a  CV  with  a  covering  letter  explaining  why  you  would  like  to  work  in  this  role  for   Creative  Carbon  Scotland  and  evidencing  how  you  fit  the  person  specification  below.  Please  also   provide  the  contact  details  for  two  referees.  Applications  must  be  sent  by  email  to   [email protected]  by  midnight  Wednesday  25  May.  Interviews  will  be   held  on  2  June  at  Waverley  Court  in  central  Edinburgh.     Equalities  Creative  Carbon  Scotland  is  committed  to  equalities  and  welcomes  applications  from  all   qualified  candidates.  See  our  Equalities  policy  on  our  website  here.   Upon  submitting  your  application,  please  complete  the  Equal  Opportunities  Monitoring  form   available  through  this  link  https://www.surveymonkey.com/s/HSJNL6Q.  This  form  is  anonymous   and  the  information  provided  will  not  affect  your  application  in  any  way.        

 

             

www.creativecarbonscotland.com   Tel  0131  529  7909  email  [email protected]  

Creative  Carbon  Scotland,  Business  Centre  2.6,  Waverley  Court,  4  East  Market  Street,   Edinburgh,  EH8  8BG.  Creative  Carbon  Scotland  is  a  SCIO  Registered  Charity  Number   SCO42687  

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Job  description     Main  purpose  of  the  job   To  promote  the  role  of  the  arts  and  culture  in  achieving  the  transformational  change  to  a  sustainable   future.     Areas  of  responsibility   1.   Developing  and  implementing  projects  to  promote  the  role  of  the  arts  and  culture  in   achieving  the  transformational  change  to  a  sustainable  future  (50%  of  the  whole  role)   o   Building  intelligence  and  understanding  of  cultural  and  sustainability  sectors  and  the   connections  between  the  two   o   Running  and  attending  appropriate  events  which  fulfil  Creative  Carbon  Scotland’s   aims   2.   Coordinating  the  communications  work  of  the  CCS  team  (40%  of  the  whole  role)   o   Working  with  the  CCS  Producer  to  develop  an  effective  communications  strategy   covering  internal  and  external  communications     o   Coordinating  and  supporting  the  CCS  team  in:   §   Managing,  updating  and  adding  content  to  the  CCS  website     §   Posting  material  to  the  CCS  Facebook  page,  tweeting  via  Twitter  and  using   other  social  media  as  agreed   §   Building  relevant  events  listings  for  CCS  team  attendance  and  attending   events  with  the  above  overall  purpose   §   Liaising  with  press  and  media,  as  appropriate,  and  monitoring  and   disseminating  relevant  media  coverage  across  both  sectors     §   Ensuring  that  CCS  has  a  presence  within  appropriate  networks     o   Delivering,  with  support  from  CCS  team  members,  a  range  of  promotional  materials   and  online  presence  for  regular  projects  and  events   o   Supporting  the  CCS  team  in  developing  and  implementing  evaluation  processes  to   assess  CCS’  progress  in  achieving  its  key  objectives   o   Developing  and  updating  CCS’  contacts  database   3.   CCS  Strategy  &  Team  support  (10%  of  the  whole  role)   •   Contribute  to  devising  and  delivering  CCS’s  overall  strategic  mission   •   Contribute  to  weekly  team  planning  and  evaluation  meetings   •   Assist  the  wider  team  with  project  delivery  as  appropriate   •   Additional  duties  as  appropriate  

 

Person  Specification   The  ideal  candidate  will  demonstrate  the  following  characteristics,  and  your  application  should  make   clear  how  you  do  so:   Essential  characteristics   1.   Substantial  communications  knowledge  &  experience:     a.   Experience  of  using  social  media  in  a  professional  context   b.   Experience  of  website  management  and  content  development  (particularly  using   Wordpress)  in  a  professional  context   c.   Press,  PR  and  networking  skills   d.   Design  knowledge  and  skills   www.creativecarbonscotland.com         Tel  0131  529  7909  email  [email protected]          

Creative  Carbon  Scotland,  Business  Centre  2.6,  Waverley  Court,  4  East  Market  Street,   Edinburgh,  EH8  8BG.  Creative  Carbon  Scotland  is  a  SCIO  Registered  Charity  Number   SCO42687  

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  2.   Substantial  knowledge  of  one  or  both  of  the  sustainability/climate  change  and  arts/cultural   sectors   3.   Knowledge  of  evaluation:   a.   Experience  of  using  Google  analytics  and  similar  for  evaluation  of  website  and  social   media  work   b.   Knowledge  of  general  evaluation  techniques  to  help  CCS  to  assess  and  improve  its   work  in  all  areas   4.   Administrative  skills  and  experience:   a.   Planning  skills   b.   The  ability  work  on  one’s  own  and  as  part  of  a  team   c.   The  ability  to  use  Microsoft  Word,  Excel,  PowerPoint  and  other  programmes  to  a   high  level   d.   Excellent  numeracy  and  literacy   5.   Excellent  written  and  oral  communication  skills   6.   Excellent  listening  skills   7.   Flair  and  imagination   Desirable  characteristics   1.   Understanding  of  the  intersection  of  arts/culture  and  sustainability   2.   Knowledge  of  database  management   3.   Experience  in  using  Photoshop  or  similar  software    

             

www.creativecarbonscotland.com   Tel  0131  529  7909  email  [email protected]  

Creative  Carbon  Scotland,  Business  Centre  2.6,  Waverley  Court,  4  East  Market  Street,   Edinburgh,  EH8  8BG.  Creative  Carbon  Scotland  is  a  SCIO  Registered  Charity  Number   SCO42687  

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