exhibitor details 2016 exhibitor space & services contract - Al Ansaar

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The Al Ansaar Souk 2016 | 23 Dec 2016 - 02 Jan 2017

2016 EXHIBITOR SPACE & SERVICES CONTRACT The Durban Exhibition Centre

EXHIBITOR DETAILS TYPE OF ENTITY: INDIVIDUAL NAME:

COMPANY

CLOSE CORPORATION

TRUST

____________________________________________________________________________________________________

REGISTRATION/ ID NUMBER:

____________________________________________________________________________________________________

STREET ADDRESS: ____________________________________________________________________________________________________ SUBURB: ________________________________________CITY:

_______________________________________________

POSTAL CODE: ________________________________________ COUNTRY:

_________________________________________________

CONTACT PERSON: ____________________________________________________________________________________________________ TELEPHONE: ________________________________________ CELL: _______________________________________________ EMAIL:

________________________________________

FAX:_______________________________________________

INSTRUCTIONS - Please read, complete, sign and return to Show Mangement. • Tel: (27) 31 208 1601 • Fax: (27) 31 208 2426

• Email: [email protected]

• 207 WEST RD, OVERPORT ,DURBAN

By signing this Agreement the Exhibiting Company agreees to the Show Agreement Terms and Conditions found in this Agreement. Any change in the Exhibiting Company’s mailing address, show directory information,brand names or product listings must be requested in writing. By signing above the Exhibiting Company hereby affirmatively consents and agrees to receive (i) commercial electronic mail messages sent by or on behalf of The Al Ansaar Foundation, its affiliates, lines of business and divisions, to the email address above; and (ii) telephone solicitations initiated by or on behalf of and directed to the telephone number provided above.

PLEASE FAX ALL PAGES OF THE CONTRACT TO 031 2082426 OR EMAIL TO [email protected]

Initial Here____________Pagge 1 OF 6

Payment Information 1) Please email proof of payment to [email protected] 2) Stand allocation will not be released until 100% of contract value has been paid. 3) A 20% deposit must be paid in order to confirm your booking.

Bank: Acc Name: Acc: Branch: Br Code: Ref: Swift Code:

Nedbank Al Ansaar Foundation 1648 179 444 Coastal & Inland Business Unit 16 48 26 Company Name / Stand No. NEDSZAJJ

Payment Options. Option1: Make full payment on or before the 12 August 2016 and receive a 5% discount on the stall price. Option2: Make full payment on or before the 30 September and receive a 2.5% discount on the stall price.

Full payment of stalls must be made 30 days prior to the 1st show day, 23 December 2016. For Office Use Only Contract No:

Stand No:

Notes:

FASCIA NAME:

Package Options Available PRICE

FRONT HALL 3X3 3X2 3X2 (Aisle Facing)

R28 500.00 R21 000.00 R16 800.00

BACK HALL 3X3 3X2 2X2

R24 100.00 R15 800.00 R 7 000.00

FOOD VENDORS Indoor: Food Court Kiosk (prep onsite) Kiosk (prep offsite) Kiosk Cart

R58 500.00 R27 650.00 R22 500.00 R 6 750.00

Outdoor: Food Court Kiosk (prep onsite) Kiosk (prep offsite) Kiosk (cart)

R51 000.00 R25 000.00 R15 000.00 R 6 750.00

ADD-ONS Tables Chairs Plug points Spotlights Florecents Access Badges Fascia Name Parking SAFTEY SAILS 3X3 3X2 2X2

R R R R R R R R

220.00 50.00 325.00 350.00 350.00 100.00 300.00 600.00

R R R

900.00 600.00 400.00

QTY

COST

TOTAL DUE: By signing this Agreement the Exhibiting Company agreees to the Show Agreement Terms and Conditions found in this Agreement. Any change in the Exhibiting Company’s mailing address, show directory information,brand names or product listings must be requested in writing. By signing above the Exhibiting Company hereby affirmatively consents and agrees to receive (i) commercial electronic mail messages sent by or on behalf of The Al Ansaar Foundation, its affiliates, lines of business and divisions, to the email address above; and (ii) telephone solicitations initiated by or on behalf of and directed to the telephone number provided above. PLEASE FAX ALL PAGES OF THE CONTRACT TO 031 2082426 OR EMAIL TO [email protected]


SHOW DIRECTORY/WEBSITE INFORMATION : Exhibition Categories: Travel & Tourism Education Departments DIY & Home Improvement Home Entertainment

Fashion & Accessories Government Departments Food Experience

Furniture & Décor International Traders Garden & Outdoors

Home Appliances

Property

Kids & Kids Education Health & Beauty Outdoor Adventure Bathrooms & Kitchens

Brands Exhibited: Description of Products and/or Services Exhibited:

Prohibited items: Guns, Knives , Batons, Knuckle Dusters, Swords and any items of a dangerous nature. No Alcohol or Non-halaal food items allowed.

Signed at

____________________________________________________________________________________________________

on this _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ day of

____________________________________________________________________________________________________

Exhibitor Signature

Al Ansaar Representative

Name

Name

Capacity

Capacity

2016.

Witness 1

Witness 2




Al Ansaar International Family Souk READ THIS ENTIRE CONTRACT All Exhibitors and their representatives participating in the show identifies on this front page of this exhibit space agreement (this Agreement) agree to be bound by and required to comply with the terms and conditions (Terms and Conditions) stated in this agreement, as well as the show rules and regulations or guidelines and the exhibitor services manual or service kit (hereinafter collectively referred to as the show rules and regulations), which are integral to and fully incorporated by reference into this agreement. In consideration of the promises and the mutual covenants contained in this agreement and for other good and valuable consideration, the receipt and sufficiency of which of hereby acknowledged. Exhibitor agrees as follows: In order to comply with all regulations pertaining to safety and fire hazards the following have to be adhered to. This is also to maintain the aesthetic quality and ambience of the show. All points have been covered in the exhibitor contract but are highlighted for the convenience of our exhibitors. 1. Aisle Encroachment : Disaster management rules and fire regulations at all conferences and exhibition venues require that all aisles and access to fire doors are kept free and open at all times. Exhibitors are required to take adequate space to accommodate their full display and no encroachment into the aisles is permitted. No stallholder/ exhibitor may utilize the aisles to display their products. A spot fine will be issued if the above is not adhered to. 2. Banners : No banners or teardrop standing banners are permitted in any of the halls, unless permission is obtained from the Organiser. Permission will also be required for banners placed outdoors, (applicable to co-sponsors only). 3. Product List : Exhibitors will only be allowed to sell the products listed on his/ her application, and which have been verified and approved by the Event Organisers. In the event of the exhibitor selling any product other than those specified and approved by the Organisers, the Event Organiser reserves the right to remove and confiscate such goods or request the exhibitor to leave the exhibition hall. Exhibitors will forfeit all amounts paid to the organisers and shall not claim refunds in the event of him/ her carrying or selling products other than those specified and approved by the organisers. 4. Distribution of Brochures : No brochures will be allowed to be distributed from any area other than your stand. 5. PA Systems/Audio/Visual Equipment : No PA Systems are permitted on any stands where exhibitors are required to demonstrate products. Exhibitors displaying audio/visual equipment (for branding purposes only) are requested to keep the volume as low as possible or use headphones. 6. Stall Maintenance : Exhibitors must ensure that the demarcated area of his/ her stall is maintained in a clean, tidy and sanitary condition and must not allow the accumulation of refuse in/ outside the area of his/ her stall. 7. Approval of Stands : In the interest of superior quality at the show the organisers will inspect all stands 2 hours before the show opens. Should the rules not be adhered to the exhibitor will be given notice to rectify the problem within 2 hours or the stand will be closed. Stand build-up has to be completed by the designated time of the show opening. 8. Breakdown Information : The Exhibition Hall will close promptly to the public at 22h00 on the final date of the show. Exhibitors may not start to breakdown his/ her stand before closure. After the closure of the exhibition, exhibitors will be allowed to remove goods. 9. Electrical Procedures and Regulations : Electrical Installations must be of a nature to ensure safety in the use of electricity and must be carried out in a competent manner by the registered electrician (details of preferred service provider can be obtained from the Organiser upon bookings. Where a fault becomes apparent, the equipment must not be used until the fault has been rectified. All electrical installations must comply with the requirements of the Occupational Health & Safety Act (85 of 1983) as amended by the Occupational Health & Safety Act (181 of 1983) and the Labour Relations Act

(66 of 1995). Any electrical installation must comply as follows: Each installation shall be effectively bonded to earth Wiring shall be three core twin and earth not less than 1.5mm cross sectional and be PVC electrometric or other plastic sheathing. Joints shall not be made except where connecting into a circuit and insulated. Screwed connectors shall be used and totally enclosed in insulated enclosures. All wiring shall be effectively protected and fixed to prevent damage and risk of injury. Cables placed under carpets are prohibited unless suitably protected. Complete the Section- Electrical Hire should you require additional lighting, plugs or electrical installations etc. 10. Electrical Supply : The cost of an exhibition stand package is inclusive of two spotlights, one plug point. Additional lighting may be ordered from the organisers. Shell scheme stands do not have electrical fittings and additional lighting. Please complete the section -Electrical Hire as required, Floor space only exhibitors please order a single-phase distribution board to get a source of electricity to your stand: Please complete the section-Electrical Hire. Caterers to confirm electrical requirements upon booking. No gas equipment will be permitted indoors. 11. Caterers : Both indoors and outdoors require the City Health Department a clearance certificate and the Fire Department fire clearance certificate. Documents are to be submitted to the organiser upon booking. Final inspection will take place at the venue on the day of the opening of the show, by both the Health Department and the Fire Department. 12. Opening & Closing : The Trade Fair officially opens to the public daily from 12pm and closes at 12:00am unless otherwise advised. Exhibitors are reminded not to leave their stands unattended before the public has left the show. 13. Entrance Fees : The Entrance fee for visitors to the exhibition is determined by the underwriters of the show and will be advertised prior to the event. Tickets will be on sale at the visitor’s gates. These prices are final. The Organisers will not entertain any discussion relating to the entrance fees from Exhibitors. Objections, petitions etc. relating to the above will be considered an infringement of the rules and the Event Organiser reserves the right to have the violator(s), removed with no negotiation for compensation for loss of business. 14. Code of Conduct : The aim of the organiser is to maintain and improve the standards, service and professionalism of all its members within the industry, which, operates within a framework of a Code of Conduct for the benefit of the exhibitor and the entire industry as a whole. 15. Fascia Name Board : A Fascia board is included in your stand cost (applicable to Exhibition stands only). You may not replace it with another type of fascia. Company logos may be presented within the stand parameters in a tasteful, discreet manner. Please complete the section – Fascia Name Board to confirm your name requirements. 16. Fire Regulations : The Fire Department has laid down the following regulations concerning exhibition stands: (All stands are subject to inspection by the Fire Department). 17. Firearm : No personal firearms may be carried in the venue during the show period. 18. Floor Space only Stands : All stand designers, stand builders and ‘floor space only’ Exhibitors must obtain a copy of the Safe Working Practices requirements, (from the organiser), and submit a complete plan of their stand, at least 60 days prior to the show. No stand construction will be allowed, without the organisers receiving the Service Form-Notice of Intent, (available on request). Designs for floor space only stands, must be submitted to the Organisers who reserve the right to reject a design which unreasonably obscures or affects other nearby sites in any way. 19. Smoking : Due to government legislation, no smoking will be permitted in the venue. 20. Security : There will be 24-hour security from build-up, up until the date of breakdown. The security provided by the organisers is general hall security and not individual stand security. The official security contractor is the only security allowed in the venue. The organisers are not liable for the loss, theft or damage of any goods. 21. Transfer : Under no circumstances will Exhibitors be allowed to lease or re-sell their stands to person/s unknown to


the Organisers. In the event of such an occurrence, the organiser reserves the right to confiscate all goods at the stand and request the Exhibitor to leave the show immediately. Organisers will request positive identification to authentic ownership. All payments will be forfeited. 22. Good’s Removal and Selling from Stands: Exhibitors are responsible for ensuring that an appropriate receipt to validate the sale accompanies any goods leaving their stands during the Exhibition. Receipts must be supplied to visitors who purchase goods from the exhibitors’ stands during the show. 23. Furniture: Furniture, that is, tables and chairs, can be hired by completing the section – Furniture Orders. No equipment will be available on show days if not previously ordered and paid for in full, two weeks prior to the exhibition. Exhibitors will not remove from the premises any item hired out to him/ her. ALL FURNITURE HAS TO BE RETURNED TO THE SECURITY TEAM PRIOR TO LEAVING THE VENUE. Furniture may be hired from the service provider on site during build up. 24. Structured Stability : All materials used for decorative finishes to stands shall be able to pass a test of flammability or for surface spread of flame Be fixed taut or in tight pleats to a solid backing Be secured at floor level. Any paint used shall be water-based. Paint spraying within the venue is not permitted Cavities and spaces around stands shall not be used for storage or empty crates, cartons, boxes or packaging material. 25. Late opening : All Exhibitors/ Stand-holders must be at their stands by 11h30 on show-days. Loading will take place each morning between 10h45 to 11h45 on show-days. Exhibitors must remove their vehicles as soon as they have off-loaded. Vehicles may not be left unattended at the front entrance. Packaging should be cleared away on a daily basis. A spot fine will be issued for late opening of stalls. 26. Enquiries and Complaints: All enquiries and complaints may be addressed with the Organiser or the Coordinator who will be based in the ORGANISERS OFFICE. 27. Defined Terms: Show means the specific exhibition identified on the front page of this agreement exhibition facilities means all venues or facilities in which or where the show is conducted how dates mean the dates over which the show conducted including build-up, show days and move-out days at the exhibition facilities. Show management means Al-Ansaar Islamic Society, a South African company, and its officers directors, members, agents affiliates, representatives, employees, service contractors, successors and assigns, unless the context requires otherwise. Venue management means the owner or manger of the exhibition facilities, in which the show is conducted, and employees and agents. Exhibitor means the applicant identified on the front hereof exhibit space (exhibit space or booth space) means space applied for herein, Exhibit space fee, including all deposits and other fees to be paid to the show managements as set, forth on the front of this agreement. Show management and exhibitor are collectively referred to this agreement as the parties and party on the singular. 28. Show Rules and Regulations: show management will have the right, in sole and absolute discretion to establish and/or modify the show rules and regulations and the use of exhibit space covered by this agreement, as deemed appropriate by show management. Show rules and regulations shall be available to each exhibitor prior to the show. Please read the show rules and regulations which will be provided to you. Show management will endeavour to provide exhibitors with changes or modifications to the show rules and regulations, however, failure to provide or non-receipt of such changes will not invalidate or nullify such changes or modifications. 29. Effective Date of Agreement: Upon exhibitors execution of this agreement, this agreement becomes a binding contract between show management and the exhibitor (effective date), subject to each party’s respective rights set forth in this agreement. A non –refundable payment in accordance with exhibit space payment schedule is required upon exhibitor’s return of this agreement to show management. As of the effective date exhibitor agrees to (i) use the exhibit space assigned by show management in accordance with the terms and conditions and show rules and regulations and (ii) pay the required exhibit fee space by the deadline dates established herein. No exhibitor shall be permitted to exhibit or participate in the show or gain access to the exhibition facilities unless and until the exhibitor has paid the full exhibit space fee.


30. Qualified Exhibitor: Eligibility is generally limited to companies, firms or entities actively and legitimately engaged in the business of manufacturing, distributing or selling at wholesale/retail, merchandise, material, services or supplies related to the show. 31. Products and services displayed: Exhibitor may display or exhibit only products and services as set forth on the second page, of this agreement and/or deemed by the show management, in its sole discretion, to relevant industry or fields/s which are the primary focus of the show. Show management, in its sole and absolute discretion, will determine whether a prospective exhibitor is eligible to participate in the show, the suitability any merchandise or service for exhibitor display, the amount of the exhibit space provided an exhibitor and exhibit space assignment and placement. Show management reserves the right of final approval as to which publications exhibitor is allowed to display within its exhibit space. The design of exhibit booths will be controlled and approved by show by show management exclusively, in its sole discretion. 32. Exhibit space refusal or modification by show management: The execution of this agreement, the timely payment of the exhibit of the exhibit space fee, or show managements deposit of the exhibitors exhibit space fee payments does not guarantee that exhibitor will be (i) permitted to exhibit at the show (ii) assigned to a particular section or location within the exhibition facilitates or (iii) provided the actual amount of exhibit space requested. Notwithstanding anything herein to the contrary, show management, in its sole and absolute discretion, retains the right to refuse, to provide or assign, to modify or to cancel exhibitors exhibit space assignment, and/or terminate this agreement, without cause, for any or no reason whatsoever, at any time, without liability or further obligation to exhibitor. Show management shall not be held responsible or liable for any costs, expenses, damages or any other sums whatsoever incurred by exhibitor or any other party as a result of any exhibit space rejection, cancellation, modification or change in exhibit space assignment. If exhibitors exhibit space application is rejected or cancelled by show management prior to the show, the exhibit space fees paid by exhibitor will be refunded, except if the rejection or cancellation is due to exhibitors breach of this agreement or as otherwise stated herein. 33. Compliance Requirements: Exhibitor agrees to abide by, adhere to and be bound by all applicable state and local laws, codes ordinances, rules and regulations, including without limitation fire, utility and building codes and regulations, and any rules or regulations of the exhibition facilities. 34. Show Related Commercial messages: To the extent exhibitor provides any information to show management, including contact information and other personally identifiable information, exhibitor hereby grants to show management the right to use or release such information for all lawful show management and show related business purposes. 35. Meetings and Bulletins: The exhibitor shall attend all exhibition meetings convened by the organiser. If the exhibitor fails to attend any such meetings or fails to comply with directives issued by the organiser at such meetings, the organiser shall not be liable to the exhibitor for any loss or prejudice suffered by that exhibitor as a result thereof. 10. Restriction on Assignment and Subleasing Exhibit Space: Exhibitor cannot sell, assign, transfer or convey this agreement, or assign, share, sublet its exhibit space or any part thereof, without the prior written approval of show management, which approval may be withheld in show management’s sole discretion. This agreement, the terms and conditions and the show rules and regulations will be binding upon and insure to the benefit of the shoe managements approved successors, assigns, and personal representatives of exhibitor. Any attempted sale, sharing, subletting, assignment, and transfer, conveyance of this agreement or any portion of the exhibit space in violation of this section shall constitute a breach of this agreement and such action will be voidable at the option of the show management. 36. Withdrawal or Reduction in Exhibit Space: Exhibitor acknowledges and agrees that (A) each of the following shall constitute a material breach by exhibitor of its obligations under this agreement: (i) any cancellation or termination of this agreement by exhibitor (ii) exhibitors withdrawal from the show or exhibitors failure to participate in the show in manner described herein or (iii) any reduction by exhibitor of its exhibit space and (b) show management will suffer damages based upon and arising from such breaches. Exhibitor further acknowledges that the damaged suffered by the show management from the breaches described in the preceding

sentence will be substantial and that the parties may not be able to determine the extent of such damages with mathematical precision. Therefore, the following provisions for liquidated and agreed upon damages that have been incorporated into this agreement and agreed upon by the parties as valid and reasonable pre-estimated of such damages and not as a penalty. If exhibitor breaches show management that it is reducing the number or size of its exhibit space/s as set forth on the front side of this agreement for any reason or no reason, exhibitor shall be charged an automatic processing fee: R3000.00 per m2 of the exhibit space cancelled, terminated, withdrawn or reduced (the processing fee). Notices advising show management that exhibitor is cancelling or terminating this agreement, withdrawing from the show or that exhibitor is reducing its exhibit space must be made in writing and shall be deemed delivered to show management on the date such notice is actually received by show management. In the event, show management is notified that exhibitor is cancelling or terminating this agreement, withdrawing from the show or reducing its exhibit space at least 120 days prior to the shows first move –in date, then notwithstanding the exhibitors breach of this agreement, exhibitor shall receive a refund of, as applicable, all or part of the exhibit space deposit or other fees paid (less the application processing fee). In the event, show management is notified that exhibitor is cancelling or terminating this agreement, withdrawing from the show or reducing its exhibit space less than 120 days prior to the first move in –date, exhibitor agrees that (i) exhibitor shall forfeit its entire exhibit space and booth packages originally ordered by exhibitor , as on the front side of this agreement and (ii) show management shall retain all such amounts as liquidated damages arising from exhibitors cancellation or termination of this agreement withdrawal or reduction of its exhibit space are payable to show management simultaneously with notifications provided by exhibitor contemplated by this section upon notice of exhibitors cancellation or termination of this agreement, its withdrawals from the show or reduction in exhibit space, exhibitor shall lose all rights to assigned exhibit space, and management, in its sole discretion , may reassign the exhibit space to another party. All cancellation, termination, withdrawals or reductions in exhibit space notifications must be provided to show management in writing, by overnight courier or by certified mail, return receipt requested. Notices communicated to show management in electronic form will not be considered to be written. The date of cancellation, termination, withdrawal or reduction in exhibit space as applicable, shall be the date on which the notice is actually received by show management. Liquidated damages paid cannot be applied toward exhibit space at other shows or advertisements. Show management assumes no responsibility for having included the name of the withdrawn exhibitor or description of its products in show directories, brochures, news releases’ or other material relating to the show. Any termination, cancellation or failure of exhibitor to actually occupy the exhibit space assigned to exhibitors constitutes a material breach by exhibitor of this agreement and may, un-show managements sole discretion, result in partial or complete forfeiture of exhibitors rights under any applicable discounts, sponsorship agreement or opportunities associated with the show, including, but not limited to the right to present speakers, or participate in any conference component of the show. If a reduction in exhibit space is requested by exhibitor and consented to by show management, exhibitors exhibit space location on the show will be processed within 90 days after the close of the show and no interest will be paid on any amounts received by show management. Exhibitor agrees to pay penalty fee a rate of 1.5% per month (18% per annum), on all past due balances due to show management. Exhibitor agrees to pay any collection costs, including but not limited to court costs, collection fees, and attorneys fee. If the party signing this agreement on behalf of the exhibitor has not been authorised to do so, the exhibitor hereby agrees that in such cases its members, directors or partners as the case may be personally liable for all obligations in terms of this agreement. Should the exhibitor be a company, close corporation, trust, association or partnership, then the signatory hereto agrees to blind him/ herself as surety for and co –principal debtor with the exhibitor for all amounts owing by the principal debtor in terms of this agreement to the organiser. The signatory hereto, further hereby renounces the benefits and defences of exclusion and division. 37. Scheduling or Location Changes: Exhibitor acknowledges and agrees that show management reserves the right to change, increase or decrease show hours, number of days, show dates, show location or show name. Notwithstanding anything to the contrary in this agreement,


exhibitor acknowledges and agrees that if show management elects to re-name, change, increase or decreases show hours, days, show dates or show location, exhibitor shall not be entitled to and expressly disclaims any right or claim to the return of any portion of any exhibition space fees or deposits paid or payable by exhibitor to the show management. Additionally, if show management re-locates the show to a different city than originally scheduled over dates which are not more than 60 days earlier or 60 later than the original show dates, no refund will be due to the exhibitor, but show management shall assign to exhibitor, in lieu of the original exhibit space, such other exhibit space as show management deems appropriate and exhibitor agrees to use such space under the terms of this agreement. However, if show management elects to terminate the show other than for any reason previously paid, in full satisfaction of all liabilities and obligations of show management to exhibitor and exhibitor waives all claims it might have against show management for damages or expenses and discharges all claims against show management in exchange for such refund. 38. Breach: If the exhibitor fails to make any payments on the time stated herein or breaches or defaults in any of its obligations under this agreement, then exhibitor shall be deemed in the material breach of this agreement. In the event of breach by exhibitor of its obligations under this agreement show management will have the right to immediately terminate this agreement, retain exhibitors exhibit space deposits and all other monies paid to the show management prior to the breach, and withhold from exhibitors possession and occupancy of the exhibit space or direct exhibitor to vacate the exhibition facilities, as applicable, and exhibitors expressly agrees (i) waive it right to receive any early bird payment discounts, and (ii) pay show management the full exhibit space fee set forth on the front of this agreement, together with all costs of collection incurred by the show management including but not limited to all reasonable attorneys fee, court costs and interest. Show managements rights under this section are non –exclusive remedied and show management expressly reserves any and all of its rights and remedies under applicable law. Additionally, show management shall have the right, but not the obligation to allocate the subject exhibit space to another party prior to the show without any refund, rebate or allowance whatsoever to the exhibitor and without in any way releasing exhibitor from any liability hereunder. Show management is expressly authorised (but has no obligation) occupy or dispose of any exhibit space vacated or made available by reason of any way reason of any action taken under this section in such manner as it may deem best, and without releasing exhibitor from, any liability hereunder. Exhibitor’s right to obtain and use complimentary exhibitor personnel badges shall immediately be revoked and forfeited in the vents Exhibitors breaches this agreement by cancelling or terminating this agreement or withdrawing or failing to participate in the show. A breach by the exhibitor of its obligation under this agreement or withdrawing or failing to participate in the show. A breach by exhibitor of its obligation under this agreement (including breaches described in section 10 above) shall jeopardize exhibitor’s ability to exhibit at future show management shows. 39. Right to off – set: Exhibitors expressly acknowledges that show management reserves the right to apply an exhibit space fee and deposit amounts paid pursuant to this agreement (i) to remedy any breach by exhibitor under this agreement (ii) to remedy any breach of the exhibitor or its affiliates under any other agreement (s) between exhibitors or its affiliates (iii) for the payment of any cheques returned for NSF (including any bank fees related to the NSF cheque) and ( iv) for payment of bank fees (a minimum fee of R250.00 per transacted payment) relating to cash payments directly deposited into the bank (v) to onsite violations fees Exhibitor incurs. Exhibitor agrees to pay show management the amount offset against a past due amount within 10 days from the date of the notice, or if the deadline for applicable payment is more than 10 days from the date of the notice, by the applicable deadline. If exhibitor fails to pay the offset amount within the required period, exhibitor shall be considered to be default of its payment obligations under this agreement and show management shall have the right to terminate or change exhibitor’s exhibit space and exercise its other rights under this agreement. 40. Force Majeure: If the show is terminated for any reason beyond the reasonable control of the show management, including without limitations, acts of God and war, mob riot or civil commotion, strikes, labour disputes, accidents, governmental laws, ordinances, regulations, requisitions ofr restrictions.


41. Indemnification: to the maximum extent permitted by law exhibitor agree to protect, indemnify, defend (with legal counsel satisfactory to show management) and hold harmless, show management, the exhibition facilities and the city where the show is held and their respective owners, directors, officers, members, employees, affiliates, service contractors, agents and representatives, as applicable, from any and all claims, actions, demands, damages, liability, or expenses of any kind or nature, including without limitation judgements, interests, reasonable attorneys fees and all other costs and charges in connection with or arising out of (i) exhibitors use of any the exhibition facilities or show services, (ii) exhibitors noncompliance with or breach of this agreement or any statutory, regulatory or common law obligation, (ii) exhibitors failure or alleged failure to obtain any necessary third party licenses or certification to stage, produce and or perform any copyright musical or other works in connection with Exhibitors activities at the show (iv) exhibitors direct or indirect infringement of any copyright, trademark or other intellectual, proprietary, publicity or privacy rights of any third party in connection with exhibitors activities at the show or any public relations, promotional or other material furnished by or behalf of the exhibitor and (iv) any claims of property damage or personal injury including death, caused by or attributed in part or in whole to any action or failure to act whether by negligence or otherwise, officers on the part of exhibitor or its products or any of its directors, officers, employees, agents, representatives, guests or invitees, except to the extent due to the sole negligence or wilful misconduct of show management or its owners, directors m officers, employees representatives and agents. 42. Insurance: Exhibitor has full responsibility for its product, equipment, displays and Exhibit space personnel. As a condition for exhibitors rights to exhibit at the show, exhibitor, at its own expense , agrees to maintain adequate insurance to fully protect and indemnify show management and its affiliates, co-sponsors, service contractors and the Exhibition facilities from any claims, arising from exhibitors presence or activities at the show. 43. Limitation of liability: EXHIBITOR EXPRESSLY ASSUMES ALL RESPONSIBILTY, LIABILITY AND RISK ASSOCIATED WITH, RESULTING FROM OR ARISING IN CONNECTION WITH EXHIBITORS PARTCIPATION OR PRESENCE AT THE SHOW INCLUDING WITHOUT LIMITATION, ALL RISKS OF THEFT, HARM, LOSS DAMAGE OR INJURY TO OR OF ANY PERSON (INCLUDING DEATH), ITS OWN PROPERTY OR THE PROPERTY OF OTHERS, BUSINESS OR PROFITS OF EXHIBITOR, TORTUROUS ACTIVITY OF ANY KIND (INCLUDNIG LIBEL, SLANDER OR INJURIES CAUSED BY SOUND LEVELS IN OR AROUND EXHIBITORS EXHIBIT) WHETHER CAUSED BY NEGLIGENCE, INTENRIONAL ACT, ACCIDENT, ACTS OF GOD OR OTHERWISE PRIOR TO DURING SUBSEQUENT TO THE PERIOD COVERED BY THIS AGREEEMENT. IN NO EVENT WILL SHOW MANAGEMENT, SHOW MANAGEMENTS SERVICES CONRACTORS, THE EXHIBITION FACILITIES OR THE CITY WHERE THE EXHIBITION FACILITIES ARE LOCATED OR THEIR RESPECTIVE OWNERS, DIRECTORS OFFICERS, EMPLOYEES, AGENTS AND REPRESENTATIVES BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL EVENTS, PUNITIVE OR INCIDENTAL DAMAGES OF ANY NATURE OR FOR ANY REASON WHATSOVEVER WHETHER OR NOT APPRISED OF THE POSSIBILITY OF ANY SUCH LOST PROFITS OR IMPLIED, REGARDING THE NUMBER OF PERSONS WHO WILL ATTEND

THE SHOW OR REGARDING ANY OTHER MATTERS. EXHIBITOR EXPRESSLY ACKNOWLEDGES AND AGREES THAT THE TO THE MAXIMUM EXTENT PROVIDED UNDER APPLICABLE LAW SHOW MANAGEMENTS MAXIMUM LIABILTY TO THE EXHIBITOR IN ANY WAY RELATED TO, IN CONJUNCION WITH OR ARISING FROM THIS AGREEMENT, THE USE REFUSAL, REJECTION OF EXHIBIT SPACE, OR JUDICAL DETERMINATION OF SHOW MANAGMENTS WRONGFUL CANCELLATION OF EXHIBIT SPACE WILL BE LIMITED SOLELY TO THE RETURN OF ALL OR A PRORATED PORTION OF ANY EXHIBIT SPACE FEE PAYMENTS PREVIOUSLY PAID TO SHOW MANGEMENT BY EXHIBITOR.

47. Governing Law: This agreement and these terms and conditions shall be construed as a whole in accordance with their fair meaning and the laws of the Republic of South Africa. The exhibitor and show management agree that any and all disputes in any way relating to or arising out of this agreement or the assignment, use, denial, change, or cancellation of exhibit space, shall be governed by the law of the Republic of South Africa, and such will take place in the court of law in Johannesburg, South Africa. For the purpose of delivery of all notices and/or processes arising from or in connection with this agreement, the exhibitor chooses as its domicilium citandi et. executandi the address stated in this agreement.

44. Intellectual property, music licensing and use of copyrighted works: By executing this agreement, exhibitor represents and warrants show management that exhibitor owns or validity possesses the right to make use, perform, sell and display any patented products, copy righted works trademarks, service marks and trade names (collectively, intellectual property) as the case may be, used by the exhibitor at or to promote its activities at the show and all affiliated events. To the extent necessary to fulfil show managements express obligations hereunder, including without limitations, to advertise, promote and market the show, shopthefloor website, retailers club website or any other website or any other website owned by SSG EXHIBITIONS (PTY) LTD or to use connection therewith, exhibitor hereby grants show management a non- exclusive, royalty –free, revocable, non –transferable worldwide licence (without the right to sublicense) to names, icons, buttons, banners, graphic files and images. Exhibitor will be responsible for securing any and all necessary licenses or contents for (a) any performances, displays or other uses of copyrighted works, trademarks or patented inventions or designs and (b) any use name, likeness, signature, voice or other impression other impression, or other intellectual owned by others at the show.

48. Miscellaneous: This agreement shall not constitute nor be considered to create a partnership/employer/employee relationship, joint venture or agency between show management and the exhibitor .The headings to the various sections of this agreement are inserted only convenience of reference and are not indented nor will they be constructed to modify, define, limit or expand the intent of the parties as expressed in this agreement. If any portion of this agreement becomes or is declared by court of competent jurisdiction to be illegal, unenforceable, void or invalid, then that portion will be court of severed from this agreement and all remain valid, legal and binding. No waiver of any breach, failure, right or remedy will be considered as a waiver of any breach, failure right, or remedy, whether or not similar termination of this agreement will not affect or modify those obligations of the parties under this agreement that by their terms are to survive the termination of this agreement. Upon exhibitors execution of the agreement exhibitor acknowledges that it has read and understands the terms and conditions and show rules and regulations, and expressly agrees to accept the same extent as if set forth in full in the agreement. All payments will be forfeited.The concerned party will be blacklisted and not allowed to participate in any future trade fairs, exhibitions held or organised by the Al Ansaar Foundation or any of its affiliates. No discussion pertaining to lowering of gate tariffs or refunds on the stand rentals will be entertained. Exhibitors involved will be removed from the show and will face legal action. All stands have to be paid for in full upon booking. Exhibitors who do not produce the accredited access badges will not be allowed into the venue.The correct procedure should be followed when laying a complaint. Any Exhibitor / Stand-holder inciting others, signing petitions and in any way disrupting the show will be considered a trespasser. The party concerned will be removed by security and excluded from participating in the remainder of the show.

45. Photographs and recording: From time, photographs, motion pictures and/or video recording (collectively the recordings) may be made in the exhibition facilities, which recordings may be include images of exhibitor, its employees, agents representatives, spokespeople and related merchandise and displays. Exhibitors may not hinder, obstruct or interfere in any way with such recordings whether by show on its own behalf and on behalf of its principles, employees, officers directors, agents, representatives, and spokes people, hereby licenses and authorizes show management to use the names trademarks, trade names and logos and likenesses of Exhibitor and of any of exhibitors principals, employees, officers directors, agents, representatives, and spokes people participating in the show or any associated events and depicted in any of the recordings for commercial purposes, including , without limitation, to advertise, promote and market the show. 46. Show Management decisions: Any and all matters, compliance issues or questions not specifically covered or addressed in this agreement, the rules and regulations will be subject solely to the decision and determination of show management. Exhibitor agrees that show management will have full power in any matter of interpretation, amendment and enforcement of all terms and conditions and show management is or will be party as it deems necessary for the general success of the show, and in all instances show managements rulings will be final.

49. Entire Agreement: This agreement, the show rules, regulations; any amendments and schedules referred to herein constitute the complete and exclusive statement of the terms of the agreement between show management and exhibitor pertaining to the show supersedes any and all prior oral or written understandings, quotations, communications and agreements. No person is authorised to make any changes, amendments or modifications to this agreement without the written consent of show management


