Not yet, moved to March 2nd call. Agenda ... Shirlene. Discuss in next month's (2/2) committee call ... Conference call
Florida HIV/AIDS Advocacy Network (FHAAN) Monthly Membership Committee Meeting Notes and Action Items Date: Wednesday – February 2, 2011 Time: 9:00 a.m. (ET) – 9:30 a.m. (ET) Committee Co-Chairs Attending: Ken Bargar
Committee Members Attending: Jesse Fry Ted Howard Kathy Kavanaugh David Poole Jeff Pope Michael Ruppal Michelle Scavnicky James Talley
Committee Members Unable to Attend: Jeff Allen David Brakebill Daniel Hendley Steve Hoke Michael Kehoe Cathy Robinson-Pickett
Agenda
Discussion
Plan of Action
Welcome/Roll Call Quorum Determination Meeting Guidelines
Quorum (33%)
Met = 9 of 15 (60%)
Review of FHAAN Missions, Goals and Objectives
Mute phone when in listen mode. State your name prior to speaking. Members to abide by our FHAAN Operating Agreement’s Process and Code of Conduct. Mission: Grow membership and enhance membership involvement to help meet member needs and meet the needs of FHAAN. Goals: 250 members by this time next year. Objectives:
Go over current membership list to…
A. Evaluate who we have, see who wants to stay on and who does not. B. Invite more people at various locations such as; Advocacy Groups: Consumers: black, Latino, PCPG, PPG, Etc. C. Establish or reinforce an advocacy chair at each Ryan White consortia and planning council Strategy Points: 1. ID Contact info for all these folks. Create database. 2. Communications to each of these people 3. ID Overlap within our FHAAN membership 4. New Florida Legislative contacts
Minutes Review/Approval from Previous Meeting
Not yet, moved to March 2nd call.
Agenda
Discussion
Plan of Action
Old Business: a. Data input volunteer (update Membership Directory in Excel template to send to FHAAN Admin on a regular schedule) b. Update/status on completion of forms due 1/31/11
Devin Bryant volunteered.
Devin Bryant completed updates to Ted. Ted updated Master Directory spreadsheet, Google Group, Constant Contacts.
Both Forms:
Bargar Allen Allen Lynn Vitale Hoke Russell
Ken Sheldon Jeff Vickie Rick Steve Randy
Going forward, we will try to use online system to avoid manual entry process. Discuss in next month’s (2/2) committee call for new totals and how to contact others to receive theirs. Ted to work with Constant Contact to create email/survey-form, with check box for Operating Agreement.
Membership Form:
Martin McKay Kehoe Hendley Garner Paquette Munroe King Nash Buchanan Manuel
Elizabeth Butch Michael Nathaniel Dab Andrew Alelia Jason Jackie Judy Shirlene
c. Changing Membership form emailed request to Focus & Structure
Ken emailed Membership Committee request to Ted and James for Focus Committee update to Membership Form: Add Full-Time, Part-Time and Information Only Options.
Add: FT, PT, and Info Only. Remove: 2 References. Moved by Jesse Fry, Seconded by Michael Ruppal, Approved by committee vote.
New Business: a) Membership rules for out of state folks
OK to include out of state members on a case-by-case basis.
Out of State folks forwarded to Ken to review and communicate with about including.
b) online membership forms
Create FHAAN web page online-fill Membership Form.
Ted work with Intern and web designer.
c) Member concerns, ideas or thoughts?
Members at Broward aaa ADAP Crisis Summit this past weekend.
17 FHAAN members, 6 FHAAN partner members at Broward aaa ADAP Crisis Summit this past weekend.
Announcements: All
Michael –Membership recruitment. ED/CEOs of AIDS services leaders for more participation.
Ken – PPG, PCPG, CAG should help us with that. ASOs, Consortia and planning council. Ken to email Michelle to reach out to PPG, PCPG.
James – Flyer to this call’s members to forward to their lists. Online forms would be very helpful. Jesse - Palm/biz cards for recruitment with link. Anyone not to ask: those not in out About Us form category we handle (Chair) on a caseby-case basis.
Next FHAAN Monthly Membership Committee Meeting: FIRST Wednesday of each Month at 9am (ET) Wednesday - March 2, 2011 (9am ET) Location: Conference call #s: 1-888-811-6083, ID: 3283 (Toll-Free)
