FHAAN - The AIDS Institute

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to pilot the use of this template for all. FHAAN January meetings. Committee will ... Webinar (online registration email
Florida HIV/AIDS Advocacy Network (FHAAN) Monthly Committee Meeting: Focus and Structure Date: Tuesday - February 22, 2011 Time: 2:00 p.m. (ET) – 3:00 p.m. (ET)

Notes and Action Items

Committee Co-Chairs Attending: James Talley Ted Howard

Members Attending: Rafael Abadia Ken Bargar Alelia Munroe Jeff Pope Michael Ruppal Rick Vitale

Agenda

Discussion

Plan of Action

Welcome Roll Call Quorum Determination Meeting Guidelines

Committee Quorum (33%).

Met with 73% (8 of 11).

Review of Missions and Goals

Minutes Review/Approval from Previous Meeting

 Mute phone when in listen mode. Please do not place your phone on hold.  State your name prior to speaking.  Committee and members must adhere to our FHAAN Operating Agreement, including Consensus Process and Code of Conduct. To: Create and manage the structure, processes and documentation to set-up FHAAN for success. 1. Organizational Structure. 2. About Us. 3. Member Application. 4. Operating Agreements. 5. Web-based shared communication systems (listserves, documents, etc). 6. Meetings Structure/Process. http://bit.ly/ibhBea Approved.

Old Business: Minutes & notice for calls formatting

Monthly Meetings Schedule

Stand-alone FHAAN web presence

Committee approved for Ted Howard to pilot the use of this template for all FHAAN January meetings. Committee will review results in February committee meeting to assess value. Finalize FHAAN Monthly Meetings Schedule (add Membership) and send to full FHAAN.

FHAAN.org, .net, .com

Approved.

Ted has added a note about exceptions (Federal Holidays). Will also highlight in invitation, and possibly post to Google Group’s Calendar. Redirecting the FHAAN.org to the webpage we have to get tech support to help. Ted to follow-up.

New Business: FHAAN template

Review/Approve for standardization

Approved.

About Us form

Very minor adjustment correction About Us document (remove line for Type care giver).

Approved.

Membership form

Add Full-Time, Part-Time and Information Only Options.

Approved.

Also, possibly add other fields currently included on membership survey.

Approved, with addition of FAX#.

Ted to work with Intern and web designer to create online-fill Membership Form Review and discuss/recommendation on both proposed updates (Ken & Ted's)

In progress. Ted will update committee in March call.

Including David Brakebill's comment on quorum. Figuring out how we can distinguish and inform: * FHAAN listserv = posts to have a policy impact. * Program operation and resource sharing = (how/where?)

Committee decision to keep quorum as is. James and Ted to work on establishing:  “Time Sensitive:” in subject line.  Grouped emails as default, except for Time Sensitive items or member’s discretion.  Info stuff on web &/or separate info listserv.

Operating Agreement form

Listserv

Approved, with adjustments.

Next FHAAN Focus and Structure Committee Meeting: Monday March 21, 2011 @ 2pm (ET) This committee meets the 3rd Monday of each month at 2pm (ET). [Next day (Tuesday) if this Monday is a Federal holiday]

Location: Webinar (online registration email to be delivered by one week in advance. When you register, it will email you the call-in #s): Call-In #s: 888.627.7005, 110097# (Thanks to Mick Sullivan and Tibotec!)