INTERNATIONAL RECRUITMENT Dresden, Germany

VACANCY ANNOUNCEMENT

FINANCE AND ADMINISTRATIVE OFFICER (P-3) Organizational Unit

:

United Nations University – International Institute for Integrated Management of Material Fluxes and of Resources (UNU-FLORES)

Reference Number

:

2012/UNU/FLORES/FTA/FAO/25

Applications to

:

By Post: Director, United Nations University – International Institute for Integrated Management of Material Fluxes and of Resources (UNUFLORES) 13th Floor, World Trade Centre, Dresden, 01067 GERMANY. By E-mail: [email protected]

Closing Date

:

14 September 2012

United Nations University Objectives: The United Nations University (UNU) is an international community of scholars engaged in research, postgraduate training and dissemination of knowledge in furtherance of the purposes and principles of the United Nations, its member states and peoples. It serves as an academic arm for the United Nations System, contributes to capacity building particularly in developing countries, and serves as a platform for new and creative ideas and dialogue. In addition to the UN University Centre (Headquarters) located in Tokyo, UN University has already established thirteen Research and Training Centres/Programmes worldwide. For more information please visit www.unu.edu. United Nations University - International Institute for Integrated Management of Material Fluxes and of Resources (UNU-FLORES): The primary purpose of UNU-FLORES will be to contribute to the resolution of crucial challenges in the area of sustainable use and integrated management of the environmental resources water, soil and waste that are of concern to the United Nations and its Member States, particularly developing and transitional countries. For more information please visit http://unu-flores-mozambique.blogspot.com.

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Responsibilities: Under the technical guidance of the Chief Finance Officer of the UNU Centre and reporting directly to the Director of UNU-FLORES on an operational level, the key responsibilities of the Finance and Administrative Officer include: • • • •

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Support the founding director of the Institute in the establishment phase of UNU-FLORES; Supervise and review the work of subordinates performing financial operations at UNU-FLORES; Liaise and coordinate with the UNU Center on finance; Manage the day-to-day operations in the full spectrum of accounting services, including accounts payable, accounts receivable, application of cash receipts, accounts reconciliation, billing, monthly closing of accounts, bank reconciliation, preparation of management reports, consolidation, forecasting, year-end closing of accounts; Plan and execute financial operations in accordance with UNU's policies, United Nations Financial Rules and Regulation (UNFRR) and established operational procedures, and ensure that proper and accurate accounting records are maintained; Prepare the budget for UNU-FLORES; Monitor and report on the implementation of the budget; Forecast income and expenditures; Maintain monthly statements of account to allow the personnel responsible for the respective budgets to easily monitor work in progress and availability of funds; Oversee the preparation of financial reports in accordance with the terms and conditions of donor contracts to national and international donors in the public sector, notably German ministries and agencies, the European Union, donors in the private sector and the UNU Headquarters; Manage the cash position of bank accounts and Imprest account which includes cash-flow forecasting and the determination of funding requirements in relation to budget execution; Oversee the reconciliation of balance sheet accounts, review monthly journal entries and the general ledger; Liaise with auditors, donor agencies/ministries