With Commvault software there are five simple ways you can take the dark out of your data and leverage that data to deli
Five Ways to Uncover Value in Your Data TAKE CONTROL AND GET STRATEGIC WITH YOUR DARK DATA Commvault software enables agencies to search, understand and govern vast amounts of unstructured data — such as email — throughout its lifecycle. Take control and get strategic with your dark data. Your agency data has a way of multiplying. The volume of stored content increases exponentially every year. By 2020, your agency will have contributed to IDC’s estimate that the overall volume of digital bits created, replicated and consumed across the United States will hit 6.6 zettabytes — doubling in volume every three years. That’s a lot of data. And yet so much of it will remain in the dark. Gartner defines dark data as “the information assets organizations collect, process and store during regular business activities, but generally fail to use for other purposes (for example, analytics, business relationships and direct monetizing).”1 It’s data that you are storing, protecting and managing that isn’t being leveraged to improve the efficiency and productivity of your agency. It may even contain content that puts your agency at risk. With Commvault software there are five simple ways you can take the dark out of your data and leverage that data to deliver more value.
1 Gartner Inc., Innovation Insight: File Analysis Innovation Delivers an Understanding of Unstructured Dark Data, Alan Dayley, March 2013
ONE CONTROL DATA GROWTH The Compliance, Governance and Oversight Counsel says that 69 percent of a company’s stored data has absolutely no value to the organization.2 So why keep it? Data protection methods that work on the “keep everything” principle don’t offer other options. But the first step toward taking the dark out of your data is to manage its sheer volume. Commvault software provides content-based retention policies that empower you to keep only the data that is important to your agency. It enables you to leverage userdefined policies, such as file name, type, user, group, keyword, Exchange classification, tagging and more to put intelligence into your archiving process and keep only content with business value. This reduces retention costs by up to 70 percent.
TWO CAPTURE DATA FROM THE EDGE TO THE CLOUD
Review five archiving challenges that can be avoided with Commvault enterprise-class email archiving software.
In addition to controlling data growth, you must have a comprehensive archive strategy. Data produced on edge and mobile devices can contain content of exceptional value, just as much as data stored in virtualized servers, a private cloud and everything in between. To ensure that your data intelligence efforts are successful, collect data everywhere it’s being created.
With Commvault software, valuable data is retained in the ContentStore. This back-end repository enables you to align policy-driven rules with deep retention that further reduces cost, footprint, risk and administrative overhead. By storing all corporate data in the ContentStore, Commvualt software makes it easier for you to manage that data using a single, deduplicated index. This makes it easier to control applications, processes and data workflow, and deliver information to any device to improve productivity, collaboration and decision-making.
THREE ENABLE SELF-SERVICE ACCESS Workers across your organization find value in different types of data. The Contracts Group may need pricing trend information by quarter, while operations may need data on facility usage, and the HR team may need details on workplace satisfaction. All of this information is locked in your archived data, but it’s useless unless it can be searched and found. Commvault Software gives your users the key to unlock all that data. It puts the information they need at their fingertips and eliminates the need for a costly data mining and analytics department in your IT organization.
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Keeping a Line on Emails
2 Compliance, Governance and Oversight Counsel
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“69% of a company’s stored data has absolutely no value to the organization.” Compliance, Governance and Oversight Counsel (2013)
With Commvault software, your users have self-service options that allow them to search and access the data they need when they need it. Without calling the help desk, they can find, access and analyze information quickly by pulling it directly from the comprehensive ContentStore. This gives your users incredible business insight into stored data, and maximizes productivity.
FOUR AUTOMATE THE DATA LIFECYCLE With so much data growth and volumes upon volumes of useless stored content, the lifecycle of all your data must be considered — from creation to disposition. Establishing governance policies for defensible content deletion can help you reduce dark data significantly. Commvault software uses automated policies to classify, organize, retain and delete information so that you can streamline the entire information management lifecycle. This makes it easier to automate records retention and manage your data more strategically for improved compliance and litigation readiness.
FIVE IMPROVE COMPLIANCE AND DISCOVERY Compliance audits and litigation are two events no agency wants to face, yet all agencies know they need to prepare for them. Every branch of the government and all agencies understand the risk of the legal actions that can be taken against them. The best way to minimize the cost of litigation is with a data management strategy that includes comprehensive search and eDiscovery capabilities. Commvault software was designed from the ground up to reduce the costs and risks of compliance audits and litigation. It enables efficient agency-wide search and discovery of all Electronically Stored Information (ESI) via a single console and the virtual ContentStore repository. This ensures that discovered information is simple and defensible. And to make it even easier for legal and compliance teams, Commvault software enables the execution and central management of legal holds, grouping legal hold and review capabilities for devices, laptops, emails and files by case in its Case Manager feature.
“Dark data is the information assets organizations collect, process and store during regular business activities, but generally fail to use for other purposes (for example, analytics, business relationships and direct monetizing).” Gartner Inc. Innovation Insight: File Analysis
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ILLUMINATE THE TRUE VALUE OF YOUR DATA Simply archiving information won’t provide you with the data intelligence your agency needs to transform daily operations. You need an intelligent data management and archive process that will take the dark out of your data. With Commvault software you can manage storage growth, capture data comprehensively and provide users with simple, self-service access. Most importantly, you can manage data throughout its lifecycle to lower compliance and litigation risks and costs. So don’t work in the dark. Leverage Commvault software to put intelligence into your data management and storage process — and illuminate the true value of your data.
Learn how to take the dark out of your data with Commvault software. For more information, please visit commvault.com/darkdata.
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