global health call for 2016 applications - AMSA Global Health

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GLOBAL HEALTH CALL FOR APPLICATIONS 2016

CONTENTS INTRODUCTION

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APPLICATION PROCESS

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EXECUTIVE POSITION DESCRIPTIONS

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MANAGEMENT TEAM POSITION DESCRIPTIONS

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Nomination & election of Executive positions Nomination & selection of Management Team positions

Chair Vice Chair (Operations) Vice Chair (External) Vice Chair (International) National Co-ordinators Treasurer

Education Officer Policy Officer IT & Publicity Officer Sponsorship & Partnerships Officer Training Officer Vector Editor-in-Chief Red Party National Project Manager Code Green National Project Manager Crossing Borders National Project Manager National Exchange Officers

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INTRODUCTION

AMSA Global Health is the largest committee of AMSA, and is the peak representative body for the global health interests of medical students in Australia. The 2016 AMSA Global Health Committee, for which this application package has been assembled, are responsible for the day-to-day management of AMSA Global Health. This includes the organisation of AMSA Global Health Council meetings, engaging with Global Health Groups (GHGs), and running projects and campaigns on a number of global health issues. The term for all positions will be from January 1st 2016 until December 31st 2016 unless otherwise specified (the AsMSA Regional Chairperson and National Exchange Officers have atypical terms).

The deadline for all written applications is July 31st 2015 at 23:59 AEST. It is highly recommended that individuals contact the incumbent position holder as a matter of priority to discuss their application. It is also highly recommended that interested individuals apply for a maximum of two to three positions for which they hold a relevant skill set.

CHANGES TO THE APPLICATION PROCESS FOR 2016

In 2016, the AMSA Global Health Committee will be divided into a small “Executive” and a larger “Management Team”. The Executive positions will be elected by Representatives of the twenty Global Health Groups at AMSA Global Health Council on the 26th August 2015 in Perth. The Management Team positions will be selected by a small committee of three people in the weeks after AMSA Global Health Council. An organisational chart is available below. Important note: All positions are designed to be held by a single person. However, a joint (paired) application may be submitted for any position*. *The exception to this are the roles of the National Coordinators and National Exchange Officers, which are designed to be held by two people, but applicants must apply individually. For more information please see the specific information under the specific position description below.

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APPLICATION PROCESS AMSA GLOBAL STRUCTURE

There is a two-stage process for all applicants: 1. A written application, and; 2. Either an in-person/videoconference presentation (for Executive positions on 26th August 2015 in Perth) or an interview via Skype (for Management Team positions in the weeks following AMSA Global Health Council). All applicants in their written application must include: • A letter outlining your motivation and vision for the role of no more than one A4 page (two pages for Chair applicants) • A Curriculum Vitae of no more than two A4 pages (per person) These documents should be in the same document and sent in a single PDF, with the title “Position Title, First name, Surname.PDF” to the AMSA Global Health Vice Chair (Internal) Chavy Arora ([email protected]). The subject of the email should be the same as the PDF file name. The deadline for all written applications is July 31st 2015 at 23:59 AEST. Late applications will not be accepted. In the days following the written application deadline, PDF applications for all Executive roles will be forwarded to AMSA Global Health Representatives for consultation with their Global Health Groups prior to voting at Council.

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APPLICATION PROCESS (cont.) The following Executive positions will be elected on the 26th August at AMSA Global Health Council: • Chair • Vice Chair (External) • Vice Chair (Operations) • Vice Chair (International) • National Coordinators

The following Management Team positions will be selected in the weeks following AMSA Global Health Council: • Treasurer (NB: This is an Executive position, but will be selected as per the Management Team process) • Education Officer • Policy Officer • IT and Publicity Officer • Sponsorship and Partnerships Officer • Training Officer • Vector Editor-in-chief • Code Green National Project Manager • Red Party National Project Manager • Crossing Borders for Health National Project Manager • National Exchange Officers The Asian Medical Students’ Association Regional Coordinator has been selected prior to this date, as their term is atypical. Calls for National Exchange Officers were open in June 2015, and have been reopened in this callout. To be eligible for a position, the applicant must: • Be a medical student in one of Australia’s medical schools; • Adhere to the Application Process; • Not have been the AMSA Global Health Chair for more than a total of two (2) years, for an application to the position of AMSA Global Health Chair. 5

APPLICATION PROCESS (cont.) PROCESS FOR NOMINATION AND ELECTION OF EXECUTIVE POSITIONS (EXCLUDING TREASURER) Applicants must submit their written applications (requirements outlined above) by July 31st 2015 at 23:59 AEST to the Vice Chair (Internal) Chavy Arora via chavy.arora@amsa. org.au. Applications will be distributed to the AMSA Global Health Representative of each global health group by the August 3rd 2015, who will coordinate a consultation process with their global health group. Elections will occur on the final day of AMSA Global Health Second Council in Perth, Wednesday 26th August 2015. Each applicant will be expected to deliver an oral presentation including time for questions, in-person or via video-conference, to the AMSA Global Health Council (including Management Team, Representatives and guests). Time limits are as follows: • For the position of Chair, candidates will give a 5-minute (maximum) presentation, followed by 5 minutes for questions. • For all other Executive positions, candidates will give a 3-minute (maximum) presentation, followed by 3 minutes for questions. Candidates will be permitted to use audiovisual support (eg. Powerpoint slides) if desired. One AMSA Global Health Representative (or their appointed proxy) from each Global Health Group will cast their vote on behalf of their GHG. Candidates elected to the Executive positions will be announced once votes are finalised, on the same day (26 August 2015). 6

APPLICATION PROCESS (cont.)

PROCESS FOR NOMINATION AND SELECTION OF MANAGEMENT TEAM POSITIONS (INCLUDING TREASURER) Applicants must submit their written applications (requirements outlined above) by July 31st 2015 at 23:59 AEST to the Vice Chair (Internal) Chavy Arora via chavy. [email protected]. After reviewing your motivation letter and CV, a selection committee will shortlist applicants for an interview over Skype in early September. You will be notified of your interview in the week following Council. The Selection Committee for each position will consist of: 1. The current (2015) position holder (or equivalent); 2. The current (2015) leader of the relevant stream*, or another relevant member of 2015 Executive; 3. A member from the incoming (2016) AMSA Global Health Executive (preferably the incoming Chair or incoming stream leader*). This person will have been elected at Second Council in August 2015. *e.g. For the role of Education Officer, the 2015 stream leader is the Vice Chair (Internal), and will participate in the selection panel. Applicants will be notified of the outcome of the application process within a week after their interview.

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EXECUTIVE

POSITION DESCRIPTIONS

EXECUTIVE POSITION DESCRIPTIONS CHAIR The Chair uses their passion for global health to oversee and provide vision for AMSA Global Health. They are the main liaison with the AMSA Executive, Board and Council, and external organisations. The Chair’s role is to foster a global health community that is robust, inclusive, open-minded, sustainable and effective. Main responsibilities • Provide strategic vision and lead AMSA Global Health, with direction from the AMSA Global Health Council and the Vision, Mission and Objectives; • Ensure the fulfillment and review of AMSA Global Health’s three-yearly Strategic Plan (which expires in 2016); • Represent AMSA Global Health within internal and external forums, including regular communication with AMSA Council, Executive and Board, and proactive engagement with AMSA’s other bodies; • Direct the global health activities, priorities, and perspectives of AMSA; • Alongside the Vice Chair (International) represent AMSA at, and proactively engage with international forums, including the International Federation of Medical Students’ Association (IFMSA); • Provide leadership to ensure the fulfilment, engagement and enjoyment of team members in their work for AMSA Global Health; • Establish ground rules with Vice Chair (Operations) on team communication and professionalism standards; • Contribute to the handover process for the 2015 AMSA Global Health Management Team to the 2016 team; • Organise a Management Team Retreat in January/February, in collaboration with the VCO and Treasurer. Ideal candidates • Demonstrates a passion for global health • Knowledge of, and experience with AMSA and/or AMSA Global Health • Committee management experience • Able to act as a diplomatic spokesperson and advocate for AMSA Global Health • Able to provide vision, think strategically and focus on core issues • Contactable and efficient with communication • Able to delegate Time commitment • Weekly: 15-20 hours per week • Expected attendance: AMSA Global Health Retreat, first and second AMSA Global Health Council meetings; AMSA Council meetings (thrice yearly) • Recommended attendance: Global Health Conference, IFMSA General Assemblies (March and August) Contact: Josh Monester and Hui Ling Yeoh (2015 Co-Chairs) | [email protected]

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EXECUTIVE POSITION DESCRIPTIONS VICE CHAIR (OPERATIONS) The Vice Chair (Operations) oversees internal governance and day-to-day management of the AMSA Global Health Management Team. This includes management of official documents, finances, accountability, team motivation, democratic participation and empowerment. Main responsibilities • Responsible for the organisation, collation and distribution of all AMSA Global Health documents and reports, and review where appropriate • Convening the Capacity Stream (including the National Coordinators, Treasurer, ITPO, Training Coordinator, and Partnerships Officer) • Coordinating handover from the 2015 to the 2016 Management Team • Chair Full Management Team and Council Meetings Day-to-day duties • Management of internal documents • Welcome to AMSA Global Health Guide • Internal Operating Guidelines • Terms of Reference (in collaboration with AMSA Central) • Chair the Management Team and Council meetings • Create agenda for both national Council meetings • Call for, review, & collate, necessary reports & agenda items prior to meetings • Oversee logistics of Management Team and Council meetings • Collection and distribution of reports • Responsible for the taking of minutes during meetings, and distribution and minutes and action lists arising from all meetings • Responsible for requesting and collating monthly reports • Coordinate team management and the delegation of tasks to appropriate portfolios • Assist the Chair in carrying out their duties, especially when the Chair is unable to discharge their duties Ideal candidates • Knowledge of the functions of AMSA Global Health • Committee management experience • Excellent organisation skills • Contactable and efficient with communication • Able to delegate Time commitment • Weekly: 10-12 hours per week • Peak times: 15 hours per week, in the lead up to events listed below • Expected attendance: AMSA Global Health Retreat, first and second AMSA Global Health Council meetings, Global Health Conference (for handover purposes) Contact: Chavy Arora | [email protected]

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EXECUTIVE POSITION DESCRIPTIONS VICE CHAIR (EXTERNAL) The Vice-Chair External is responsible for oversight of AMSA Global Health’s externally focussed activities. This includes advocacy campaigns, national projects, and policy. Importantly, in 2015, the VCE has participated on the AMSA Central Advocacy Team, and assists with the implementation of AMSA’s advocacy priorities in all areas. Main responsibilities • Collaboration with, and support of, the individuals responsible for the following AMSA Global Health projects and campaigns • Support global health policy creation and review with the Policy Officer • Sit on the AMSA Central Advocacy Team to represent global health advocacy priorities and support broader AMSA advocacy • Oversight of AMSA Global Health’s main activities including Vector, AMSA Global Academy and the Pre-Departure Training course Day-to-day duties • Management of internal documents • Attendance at, and participation in, the majority of the meetings held by the campaigns and projects • Oversight and leadership in the creation of all global health-related Government submissions • Liaising between AMSA Executive and AMSA Global Health campaigns & projects • Chairing meetings of the External Stream • Assisting in the development of global health policy, which may involve leading a policy writing or policy review team in the leadup to AMSA Council/s • Active participation within the AMSA Central Advocacy Team • Managing media around global health, e.g. writing and editing media releases Ideal candidates • Enthusiasm for global health and advocacy • Knowledge of and interest in contemporary global health political issues • Excellent communication skills (especially email) and proficient writing ability • Advocacy – not necessarily global health – can be another AMSA campaign (e.g. fee deregulation, internships), or non-AMSA advocacy • Some working knowledge of policy and AMSA’s operations • Desirable: Prior AMSA Global Health MT experience Time commitment • Weekly: 10-12 hours per week • Peak times • Planning of the year (December/January) • Leadup to AMSA Councils (March, July, October) • Leadup to AMSA Global Health Councils (March, August) • Peri-budget period (May) • Expected attendance: AMSA Global Health Retreat, first and second AMSA Global Health Council meetings, Global Health Conference (for handover purposes) • Optional attendance: AMSA Councils (where possible) Contact: Nicky Betts | [email protected]

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EXECUTIVE POSITION DESCRIPTIONS VICE CHAIR (INTERNATIONAL) The Vice Chair (International) is responsible for the international engagement of AMSA. Primarily, this revolves around the International Federation of Medical Student Associations (IFMSA), which is a not-for-profit organisation established to provide collaboration and unity amongst medical students globally. This also includes facilitating internationally-based global health opportunities for medical students. Main responsibilities • Foster and grow AMSA’s international engagement; • Facilitate, select and coordinate the AMSA delegation to the March General Assembly, the August General Assembly and the Asia-Pacific Regional Meeting • Communicate opportunities that arise from the IFMSA to Australian medical students (e.g. international conferences, exchanges, workshops, WHO internships) via the AMSA Global Health Management Team • Alongside the Chair, represent AMSA at, and proactively engage with international forums, including IFMSA general assemblies; • Chair the International Stream which includes close liaison with the Regional Chairperson of AsMSA-International Australia & IFMSA National Exchange Officers; • Proactively engage previous conference attendees with current AMSA Global Health activities; • Facilitate opportunities for AMSA activities to be showcased and shared on an international platform; • Work on the long-term AMSA / AsMSA / IFMSA collaboration in the Asia-Pacific; • Foster relationships between AMSA and other Asia-Pacific medical student associations. Day-to-day duties • Facilitating and organising the selection and logistics of Australian medical students to attend the IFMSA Meetings (3 in total – March, August & Asia Pacific regional meeting); • Responsible for the IFMSA email server for which AMSA Global Health receives updates from what is ongoing in the IFMSA and communicating the opportunities to the rest of the committee for further distribution to other medical students; • Engaging with potential opportunities within the IFMSA and Asian Medical Students’ Association (including the Australian chapter). There is incredible potential to work alongside the Australian chapter of the Asian Medical Students’ Association and collaborate future opportunities. Ideal candidates • Prior experience with IFMSA either as a general delegate or some prior work • Willingness to attend one (or more) IFMSA Meetings, most likely as Delegation Leader • Good organisational skills and time-management priorities • Creative insight into how to expand AMSA’s presence and influence in the IFMSA & abroad Time commitment • Weekly: 8-12 hours • Peak times: 10+ hours, Prior to the IFMSA General Assembly in March, August and the IFMSA Asia-Pacific Regional Meeting, usually in June. • Expected attendance: AMSA Global Health Retreat, first and second AMSA Global Health Council meetings, at least one of the IFMSA General Assemblies (March and August). • Recommended: AMSA Council meetings (thrice yearly), Global Health Conference

Contact: Josh Monester (AMSA Global Health Co-Chair 2015) | [email protected]

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EXECUTIVE POSITION DESCRIPTIONS NATIONAL COORDINATORS The National Coordinators link AMSA Global Health to the Global Health Groups it represents. It involves communicating with AMSA Global Health Representatives and overseeing Councils, where Representatives and the Management Team come together. The core purpose of this role is to create and sustain an inclusive, motivating, collaborative and accountable community within AMSA Global Health. NB: This role is a dual position, but candidates are expected to apply individually. If you have a candidate you would like to work with, you can indicate this in your written application and presentation at August Council, however, joint applications will not be accepted. Ideally, the two National Coordinators will be from different Global Health Groups. The reason for this request is to increase equity and representation among the GHGs. Main responsibilities • Act as liaison between AMSA Global Health Management Team and Representatives • Introduce Representatives to AMSA Global Health, and ensure that they are fully aware of their role and responsibilities after being elected. For example, updating the annual Representative Package and Google Drive with resources; • Arrange monthly reports and Skype meetings with each Representative/ Stage Group (or more as needed); • Participate in fortnightly Capacity Stream and Executive meetings and monthly Management Team meetings and communicate any queries/ themes from discussions with the Representatives; • Communicate on a weekly basis via email to all Representatives to inform them about AMSA Global Health events, promotions, other tasks related to their role; • Collect any announcements from AMSA Global Health Management Team to the Representatives and prioritise these within the weekly email. • Organise the logistical aspects of both Councils, including: • Registration of Representatives, Management Team and guests via an online form; • Booking the venue, accommodation and catering (according to the Budget) and overseeing these during Council; • Collecting Bi-Annual Reports from the Representatives to distribute as part of the Pre-Council package; • Sending out a Pre-Council Package with details of accommodation, venue, agenda, pre-readings; • Being the ‘go to’ person for Representatives with any issues at Council, and make sure that they feel included and aware of what is happening. • Oversee and liaise closely with the Training Coordinator.

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EXECUTIVE POSITION DESCRIPTIONS NATIONAL COORDINATORS (CONT.) Day-to-day duties • Check emails and answer any questions the Representatives/anyone else might have • Provide additional as needed email / Facebook updates to keep Representatives in the loop with all that is happening in the world of AMSA Global Health Ideal candidates • Excellence in written and verbal communication skills • Highly organised with good time management • Approachable and contactable • Efficient with communication Time commitment • Weekly: 10-12 hours a week (average 1 hour a day + meetings most weeks) • Peak times: 15 hours per week, in the lead up to events listed below • Expected attendance: AMSA Global Health Retreat, first and second AMSA Global Health Council meetings. Contact: Erin Clarke | [email protected] Contact: Bethany Holt | [email protected]

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EXECUTIVE POSITION DESCRIPTIONS TREASURER NB: This is an Executive position, but will be selected as per the Management Team process detailed on page 5. The core role of the treasurer is to ensure the fiscal accountability, transparency and efficiency of AMSA Global Health. This involves being responsible for the creation and overall management of the AMSA Global Health’s budget and finances, with the goal of achieving financial growth and sustainability. Main responsibilities • Ensure the fiscal accountability and transparency of AMSA Global Health • Creation and management of AMSA Global Health’s budget and finances • Input for the vision of AMSA Global Health reaching financial growth and sustainability • Ensure that AMSA Global Health’s finances adhere to AMSA’s central budget, and manage upwards to the AMSA Treasurer and the Board where required • Invoicing member global health groups and sponsors of AMSA Global Health, in collaboration with the AMSA Treasurer • Submit a preliminary budget to the AMSA Board not more than thirty (30) days after ratification by the Management Team • Prepare a budget-to-actual report for each AMSA Global Health Council and AMSA Council meeting • Coordinate reimbursements for flights and accommodation to AMSA Global Health retreat and council meetings Day-to-day duties • Direct administrative duties relating to the finances of AMSA Global Health including • Reimbursements and invoicing • Keeping track of registration to events • Updating the budget to keep track of income and expenses • General administrative duties to assist the AMSA Global Health Management Team • Responding to emails • Closely liaising with the National Co-ordinators, Partnerships Officer, and Training Coordinator and assisting with when needed Ideal candidates • Previous treasury experience • Able to provide financial insights during AMSA Global Health planning discussions • Initiative in exploring opportunities for cost savings • Efficient with administrative tasks (e.g. responding to emails) • Previous involvement with local Global Health Group or AMSA Global Health events Time commitment • Weekly: 5-7 hours per week • Peak times: 10 hours per week, in the lead up to events listed below • Expected attendance: AMSA Global Health Retreat, first and second AMSA Global Health Council meetings. Contact: Frank Chiu | [email protected]

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MANAGEMENT TEAM

POSITION DESCRIPTIONS

MANAGEMENT TEAM POSITION DESCRIPTIONS EDUCATION OFFICER The role of Education Officer is to oversee and coordinate educational activities for AMSA Global Health. This is a wonderful opportunity to be creative, drive and take ownership of the education projects you are passionate about and to work with enthusiastic partners. The role includes convening or overseeing AMSA Global Academy and the Pre-Departure Training course. Convening these courses may be outsourced to a recruited subcommittee member, in discussion with the 2016 Chair and Vice Chair (External). Main responsibilities • Provide strategic and critical insight and advice on the global health education needs of Australian medical students • Overseeing AMSA Global Academy (AGA) in partnership with AMSA Academy Coordinator • Maintaining AMSA Academy (AA) Pre-Departure Training (PDT) Course • Work with Global Health Groups and Medical Student Societies to analyse educational needs and gaps with regard to global health education • Promote collaboration for Global Health Short Courses run by Global Health Groups • Build on & maintain online Electives Database • Ensure that the educational content of the AMSA Global Health website is of sufficient quality & quantity Day-to-day duties • Providing support to AMSA Global Academy subcommittee and Pre-Departure Training Teams and fielding queries • Liaising and collaboration with other AMSA Global Health portfolios, Executive and AMSA Academy coordinator Ideal candidates • Demonstrated passion for global health and up-to-date with core issues • Appreciation of health professional education as a key strategy to improve global health • Experience in: leading teams; achieving deadlines; managing conflict and good oral & written communication skills • (Non-essential) demonstrated knowledge of curricular design and graduate outcomes, and the place of global health education in medical curricula • Committed to their vision and conscientious • Can supervise and support without micro-managing • Creative and enthusiastic • Organised & future planners • Willing to collaborate Time commitment • Weekly: 6-10 hours • Peak times: 10-13 hours • Expected attendance: AMSA Global Health Retreat in January/February • Optional attendance: March and August AMSA Global Health Council meetings Contact: Nishani Nithianandan | [email protected]

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MANAGEMENT TEAM POSITION DESCRIPTIONS POLICY OFFICER The Policy Officer coordinates and supports authors writing AMSA policy relating to global health and public health policies. The Policy Officer is also responsible for maintaining the currency of global health policies (at a maximum,