Human Resource Management (Stephanie Rooks ... - City of Villa Rica

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May 6, 2016 - excellent customer service, openness and transparency in our activities .... with new local business owner
City of Villa Rica | David A Milliron, City Manager | 678.840.1211 | May 6 2016 The people who work for the City of Villa Rica do their best to respond effectively to community needs. We are dedicated to excellent customer service, openness and transparency in our activities and proactive problem solving. In an effort to better inform the Mayor & City Council, staff and the public about the operations of their local government, this weekly report is published online at http://villarica.org/pview.aspx?id=20797&catid=564.

Human Resource Management (Stephanie Rooks, Manager) Recruitment:  Public Works Department o Water Plant Operator – 1 Position – 4 External Applicants. Hired one applicant o Street Department – One Street/Solid Waste Technician - Applications have been forwarded to the hiring manager. No longer accepting applications. o Collection and Distribution – Two Technician Positions –Position re-opened, will accept applications until 04/25/2016 – 3 External Applicants o Administrative Assistant – accepting applications until 04/29/2016. One Internal Applicant, 41 external applicants.  Parks, Recreation & Leisure Services  Administration o Finance – Finance Clerk, Total of 23 applicants, 19 external and 2 internal applicants. Screened applications forwarded to hiring manager. Employee Arrivals:  Hazel Hudson – Summer Camp Counselor  Shelby Higdon – Summer Camp Counselor  Jahairo Soriano – Summer Camp Counselor  Mikayla Lapihuska – Summer Camp Counselor  Aleriya Dillard – Summer Camp Counselor  Shantoll Rose – Summer Camp Counselor  Allora Jones – Summer Camp Counselor Employee Departures:  None this week Miscellaneous:  Assisted with information requests from auditors.

Public Safety (Michael Mansour, Police Chief) Administrative  22 Accident Reports Completed  98 Citations Issued April 25  Arrest  Arrest  Identity Theft  Arrest

Theft by Deception Battery – FVA Great Oak Place Dui

April 26  Arrest  Arrest  Arrest  Arrest

Shoplifting Shoplifting Driving while license suspended Aggravated Assault

April 27  Criminal Damage to Prop.  Theft by Taking  Criminal Trespass  Identity Theft  Arrest  Burglary  Simple Battery – FVA

Reid Plantation Commons Way Hickory Level Road Rockmart Road Possession of Marijuana Wildwood Glen Highway 61 Connector

April 28  Burglary  Burglary  Simple Battery  Arrest  Poss of Firearm by Convicted Felon  Criminal Trespass  Arrest  Disorderly Conduct  Theft by Taking

South Carroll Road Highway 78 Report Taken Battery – FVA Report Taken Thomas Dorsey Failure to Appear Carrollton Villa Rica Highway Commons Way

April 29  Arrest  Arrest  Theft of Lost/Mislaid Prop.  Arrest  Battery – FVA  Fraud

No Insuranc3 Possession of Marijuana Poole Road Forgery 3rd degree West Bankhead Berkley Drive

April 30  Theft of Lost/Mislaid Prop.  Arrest

Conners Road Obstruction

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Arrest Unattended Death Domestic Dispute Domestic Dispute Domestic Dispute Domestic Dispute

May 1  Theft by Taking  Theft by Shoplifting  Arrest  Arrest  Arrest  Arrest  Arrest  Arrest  Arrest  Terroristic Threats  Custody Dispute  Arrest  Domestic Dispute  Domestic Dispute

Failure to Appear Report Taken East Wilson Industrial Blvd Old Stone Road River Trace

Highway 61 Highway 61 Driving while license suspended Failure to Appear Failure to Appear Possession of Marijuana Battery – FVA Driving while unlicensed Dui Conners Road Report Taken Driving while license suspended East Wilson Industrial Blvd

FVA: Family Violence Act

Financial Administration (Sarah Hefty, Chief Finance Officer) Administration: Staff spent the week of April 29th, responding to auditor questions and providing additional documentation. Accounts Receivable: The total of two outstanding invoices due to the City remains at $4,585. Purchasing: For the week ending April 29th, staff processed 54 purchase orders. Accounts Payable: For the week ending April 29th, staff processed 92 checks for a total of $198,460. Of the total, $22,198 was for SPLOST projects. The remainder was for other accounts payable. Customer Service: For the week ending April 29th, the customer service staff receipted a total of $59,074. Of that total, $43,866 was for utility payments, $4,440 was for assets sold, and $2,274 was for business licenses. The remainder was for reconnects, inspections, licenses and other miscellaneous receipts. Additionally, staff receipted deposits and set up 20 new customer accounts.

Over 5,500 bills were sent to the vendor be printed and mailed on Tuesday, April 26th. The total amount of the bills was $457,900.

Billing Revenues, April 2016 Penalties, 2%

Sanitation, 15%

Water, 45%

Sewer, 38%

Office of Community Development (Janet Hyde, Director) Planning and Zoning: Staff prepared for and attended joint Downtown Development Authority/City Council meeting; preparation for and attendance at Planning and Zoning Commission meeting; preparation for and attendance at City Council Work Session and Board of Appeals training. Participation in webinar concerning of acceptance of credit and debit cards for permits. Meeting on-site with Clint Chance of West Georgia Regional Library Board regarding library sign. Meeting with other departmental staff regarding post evaluation of Georgia Cities Week. Issuance of sign permits and assistance to walk-in customers with various needs. Site visit to local business regarding alcohol license. Issuance of two stop work orders for permit issues. Meeting with new local business owner regarding ribbon cutting and other resources available for businesses. Commercial Occupational Tax Licenses: 2 2 Sew 4 U Embroidery, owner: Carolene Cox. Embroidery business located at 214 W. Montgomery St. with 3 employees. Russell Cellular, owner: Jeff Russell. Cell phone sales business located at 594 Hwy. 61, Suite C with 4 employees. (Existing business with new ownership only). Home Occupational Tax Licenses: 0 Zoning Verification: 1

Code Enforcement:  Code Compliance Inspections: 20  Code Compliance Letters Mailed: 3  Signs Removed from Right-of-Way: 21  Park & Ride Violation Notices: 0  Delivered agreement for signature for sign removal.  Delivered planning & zoning packets.  Patrol mileage: 167 miles Building Permits and Inspections:  Permits Issued: 1 Commercial Alteration, 1 Residential Alteration, 1 New Commercial Building (40,000 sq ft), 3 Electrical Permits, 2 Plumbing Permits, 2 Reroof Permits  Plan Reviews: 1 Miscellaneous:  Notary Services: 7

Main Street Program (Christopher Pike, Manager) No Report Filed

Public Works (Pete Zorbanos, Director) Water Plant:  Distribution samples were collected and sent to laboratory for bacteriological analysis.  Lake Cowan and Lake Paradise were treated with algaecide.  Parts received and chemical feeder repaired.  Continued sampling of raw water quality parameters.  Water samples sent to laboratory for algae counts. Waste Water Treatment Plants:  All Permit requirements were met this week at the Wastewater Plants  There were no major emergency repairs this week in wastewater, let’s keep it flowing.  Robert Brumbelow has accepted a wastewater position in Alabama. We wish him luck with his next position.  Doyle has been working to process samples required to certify the wastewater lab for another year. His efforts are appreciated. Distribution:    

Meeting to review water leaks. Searched for water line on Reed Road. Rechecked water leak at Villa Trace and Hwy 78. Met with ATT Contractor about cutting a portion of the road to remove pneumatic piercing tool from boring under the road.

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Checked on dirt at new building at high school. Checked on work being done at Brandywine Subdivision for leaks. Met about leak and verified status of locate ticket at Waterford. Changed out and installed new cut off and moved meter out of drive way at Wall Street and Highway 78. Checked on meters and backflow prevention device at Permian Way. Checked on Douglas County side for SPLOST project. Repaired leak at Waterford. Repaired back hole. Prepared material list for supplies to be ordered. Cleaned out storage shed to put fill dirt. Investigated water leak at 231 Reed Plantation. Put air in tire of sewer truck. Investigated leak of backflow at new library. Meetings daily to discuss work orders and other issues. Took sewer truck to D&K to repair leaking tire. Installed valve riser at water plant. Repaired water service on Miners Lane. Contractor damaged service line. Blew out sewer line at 323 Westview. Transported loads of dirt from high school to storage area. Took tractor to library for street department. Met contractor at Somerport Subdivision about sewer inspections. Checked water pressure at Waterbury Subdivision. Investigated sewer smell at West Wilson. Installed water meter boxes at new library. Used camera on sewer line at 323 Westview. Installed valve risers at Hwy. 61 and Punkintown Road. Installed water meter at lot #79 Gladywine Crossing. Installed water meter for lot #80 Gladywine Crossing. Checked sewer line at Dogwood Trace. Checked fire hydrant at Punkintown & Shoreline. Meter Reader – Cut Ons – 32, Cut Offs – 13, Door Tags, 1, Install Register – 2, Leak Checks – 4.

Streets and Solid Waste:  Chipping crews finished all their routes.  Junk crews finished all their routes.  Removed and hauled tires from property adjoining the new Library.  Removed trash from the trash canisters from around the downtown area.  Sweeper truck swept the streets and parking around the downtown area.  Removed grass debris from the sidewalk all along South Carroll Road.  Attended Council work session.  Re-bladed and prepped Punkintown turn lane in preparation for paving.  Hauled 2 loads of dig out material from the turn lane project.  Set up paving project on Punkintown Road.  Flagged and detoured traffic for Punkintown paving project.  Saw cut, dug out, and re-concreted a missing section of sidewalk near 504 North Ave.  Patched large cut out from water leak near 340 / 402 North Avenue.  Removed dead armadillo from South Carroll Road near Berry Drive.  Removed dead fallen limb from the road near 216 North Avenue.

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Pick up trash from 121 West Bankhead Highway. Removing junk along Church Street from Cheeves Street towards Dallas Highway. Meeting with paving crew at the New Library for measuring tonnage needed. Checked and serviced fluids, filters, greased the bat wing mower and tractor Meeting with State inmate detail leaders. Watered the newly planted shrubs, plants and trees along Highway 61, near Highway 78.

Vehicle and Building Maintenance:  14 vehicles serviced and repaired.  Monitoring new Library lift station delivery and the installation process.  Completed all work to the State Inmate van.  Met at new Library several times this week with site foreman on various items.  Worked on LMIG project with team members.  Working on machining and retrofitting new re-wash valves for our Water Treatment Plant  Received multiple pump repair items to repair chemical feed pumps.  Researching the installation of additional chemical feed lines to the Water Treatment Plant.  Working with the City Clerk on insurance filings related to various claims.  Painted and moved office at City Hall.  Moved and reset security camera system, installed new blinds, and ordered a convex mirror for drive through office at City Hall.  Worked on damage reports related to damage caused by AT&T sub-contractors installing fiber cable installations in multiple locations.  Multiple requisitions entered and approved for Water Distribution and Collections, Waste Water Treatment Plants, Water Treatment Plant, and Public Works, along with Garage and Fleet Maintenance Departments.  Assisted with sales records of all items sold on GovDeals for accounting.  Processed multiple requisitions and purchase orders and turned into accounting for payment.  Assisted Public Works Director with Water Treatment Plant repairs and mechanical and electrical upgrades.  Major overhauling of Pine Mountain Gold Museum train locomotive drivetrain is about 70% completed. Target date for reopening the attraction for Memorial Day Weekend. The next 2 weeks will be critical to make the target date.  Worked on carbon feed system at Water Treatment Plant.  Ordered various parts and materials for Water Treatment Plant.  Met with contractors about building a dock to the Lake Fashion intake structure.  Obtaining bids on fencing the intake area at Lake Fashion.  Met with Georgia Power concerning installation of electrical power to the Lake Fashion ramp area.  Tire inventory and order placed for Fleet. Storm Water/Watershed Management:  Staff continues to work towards completing various tasks outlined in the Stormwater Management Plan and the Watershed Protection Plan. As part of the plans, staff has to implement and complete various Best Management Practices. For instance, inspections of City owned drainage infrastructures, maintenance of the infrastructures, documentation of the inspections completed, updating various spreadsheets with information, outfall screening for illicit discharges into the waters of the state, inspecting all City facilities for good housekeeping procedures. These are just a few of the items that staff is currently working on.  Staff continues to complete general maintenance of various catch basins, culverts, ditches, etc. as inspections of the drainage structures are conducted throughout the year. Removal of trash and other

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noted items are removed from the structures as needed. Here are a few areas of the City were maintenance of drainage structures were completed and inspected during this weekly report: 600 North Dogwood Street: steel grate is missing. Grate ordered from East Jordan Iron works. Staff secured the open area in the meantime. 112 Chadwick place: sealed around the manhole top and catch basin. 225 Taylor Court: sealed inside of catch basin were concrete was busted. 93 Parkway Circle: cleaned out the culvert that was clogged with silt and trash. 408 Scenic View Court: Cleaned out catch basin, throat of the catch basin, and removed form boards that were left by contractor to form the manhole lid. 650 Old Tanyard Road: Cleaned out the outlet of the culvert. 236 Acorn Hill: Cleaned out catch basin. Commons Way and S. Carroll Road: Removed steel grates over the flume to clean out all the silt and trash. 2015 Reflective Waters Drive: Cleaned out both catch basins that were full of trash and debris. 515 Russell Street: Sinkhole developed behind catch basin due to the outlet a pipe not grouted during installation years ago inside of catch basin (found during inspection). Staff worked tirelessly on sealing around the outlet of the pipe inside of the catch basin, digging out the sinkhole by hand, and backfilling with dirt. 120 pounds of mortar along with bricks were used to close the gap in order to keep the sinkhole from forming again. Staff continues to work with Terra Consulting regarding stormwater management training with all employees that work in Streets, Water Distribution and Collections, Stormwater, Code Enforcement, Parks and Recreation. Training classes will be conducted on May 16 and May 17, 2016. As of now there are a total of 28 people signed up to attend. Note: this is offered to other municipalities that are regulated just as Villa Rica under a Phase II MS4 permit (Municipal Separate Storm Sewer System) issued by the Georgia Environmental Protection Division. This is an annual training requirement outlined in the City Stormwater Management Plan to meet the guidelines of the permit.

Inmate Work Detail Crews:  Grass cutting full time as much as possible while helping with maintenance issues throughout City.  Added the new Waste Water Treatment Plant grass cutting to our schedule.  Worked on Water Treatment Plant as needed under the guidance of the Public Works Director and implemented by the General Maintenance Supervisor.  Assisted with building maintenance projects on rainy days.  Cleaned Avanti building daily including restrooms and all trash removal.  Worked on City owned Cemeteries as weather and time permits.

Parks, Recreation & Leisure Services (Vicki Coleman, Director) Administration:  Fullerville Trail Project: The City received the TE agreements from GDOT on May 4th and are awaiting the Mayor’s signature. Upon final execution of the TE agreements, the city will then be authorized to begin bidding the construction of the trail head.  Facility Rentals: o Powell Park, 1 rental o Civic Center, Senior Dance, 2 rentals o Senior Dining Room, 2 rentals o The Mill, 1 rental  A total of 48 participants have registered this week for various activities.



Mandatory CPR, AED & First Aid Training will be held on Friday, May 6th for staff that is not currently certified.

Athletics Division:  All-Star selection process has begun and will be complete by Friday, May 6th.  There are 42 games scheduled this week  Staff is preparing for end of season tournaments.  Cheerleading registration has begun and will continue through May 27th. Library:  Monday May 2, 2016 - Adult Game Day at 12:30 pm.  Tuesday, May3, 2016 – Teen Twilight Movie Night- “Star Wars VI” at 4:30 pm.  Third session of a six week program, “Living Well With Chronic Disease”, in collaboration with Tanner Hospital was held in the meeting room on Wednesday, May 4, 2016 at 2:00 pm.  Little Listeners Story Time (Ages 3-5) on Wednesday, May 4, 2016. All participants celebrated “Mother’s Day” by listening to stories about moms from all walks of life. Each child made a beautiful Mother’s Day card to surprise mom with on her special day.  Technology Thursday at the Library – May 5, 2016 at 5:00 pm – “Introduction”.  Thursday, May 5, 2016, - Family Movie Night- “Norm of the North” at 4:30 pm  Friday, May 6, 2016 was B.I.B. Time (Babies Introduction to Books) Ages 0-2 at 10:30 am. (Cancelled)  Saturday, May 7, 2016 at 10:00 am -Book Club discussed The House on Mango Street by Sandra Cisneros. The next book chosen to be read is “See Me” by Nicholas Sparks. Maintenance Division:  Set up band equipment for senior dance and set up for dance  Cut grass and trash pickup in all parks  Cleaned all outside restrooms daily  Put gymnastics room equipment together  Cut ballfields and soccer fields  Repaired lights at Gold Dust Park  Cut grass at the new library  Staff met with new State work detail staff  Replaced some of the flags with new ones  Assisted with trash pickup on city roads Pine Mountain Museum:  Serviced 4 more group tours  Booked three more groups for May, June, and July.  4 vender applications for Pioneer/Summer Fun Day.  Site host for the Douglas County SPLOST meeting. Staff assisted with setup. Programs Division:  Staff solicited 30 businesses for event sponsorships  There are 33 registrants for Summer Camp  Summer Camp staff received the following training: o Adult, Child, and Infant CPR;

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First Aid Certification AED Certification Radio Procedures Manuals/ Rules and Regulations

Senior Services Division:  The center served 248 Congregate Meals and 236 home delivered meals this week  The center has 5 new congregate clients.  Senior participants attended the Carroll County / West Georgia Council on Aging 40th Anniversary picnic on Thursday, May 5th --- End of Report ---