The Myanmar Information Management Unit / MIMU was established in late 2007 as ... Perform a client survey exercise on s
UNITED NATIONS DEVELOPMENT PROGRAMME JOB DESCRIPTION
I. Position Information Job Code Title: Database Analyst Position Number: 1 Category of post : Development or Management Department: MIMU Reports to: Data Manager Duty Station: Yangon
Approved Grade: SC 8 Position Classified by: Classification Approved by:
II. Organizational Context The Myanmar Information Management Unit / MIMU was established in late 2007 as a service to the UN Country Team and Humanitarian Country Team under the management of the UN Resident and Humanitarian Coordinator. An Advisory Board comprising UN, INGO, NNGO and donor representatives provide strategic guidance, and the Unit receives administrative and operational support through UNDP. The MIMU is tasked with improving the capacity for analysis and decision making. The Unit maintains and safeguards the common data and information repository for development and humanitarian actors in the Myanmar context through gathering and compiling data from various sources on all sectors countrywide, and at the lowest administrative unit for which it is available. It then makes this information accessible to the wider group of stakeholders as a variety of information products which support evidence-based planning and decision-making. The MIMU also plays a key role in promoting standards related to data, geo-referencing and information management among UN agencies and NGOs, including defining principles around how data will be stored, working with technical working groups to bring together available information from various sources and promoting use of the standards set by these technical groups, and supporting wider development monitoring processes. The MIMU’s activities depend on high-quality, up-to-date, efficient databases and data products. The Database Analyst is central to the MIMU’s capacity to support improved decision in humanitarian response and development processes through the strengthened collection, processing, and timely dissemination of relevant information.
III. Functions / Key Results Expected Under the overall supervision of the MIMU Manger and the direct supervision of the Data Manager, the Database Analyst will support MIMU to undertake data and information management activities as follows: 1.Function / Expected Results: Overall Role Support the development of strategies and mechanisms for data and information flow to keep critical MIMU data collections and databases current
Liaise with UN agencies and other humanitarian and development partners to ensure that the information needed to support humanitarian and development activities is made available Participate in relevant meetings and strengthen Sectoral Working Groups and other co-ordination bodies through data management and analysis Work closely with the other MIMU teams (GIS, Liaison and Resource Centre) to enable the development of information tools which optimize the capacities across the MIMU. Perform such other duties as may be assigned. 2.Function / Expected Results: Data Management and Analysis Develop, maintain, update and document databases on behalf of MIMU including user-friendly menu access and reports to support countrywide information coordination. Maintain and upgrade the MIMU core databases such as Who, Does What Where database (organizations, focal points, area of operation), Map Tracking Database, Assessment Tracking Database, Contact Database, Baseline database, etc. Perform a client survey exercise on selected MIMU data systems, prepare guidance notes, and provide advice on improving service Ensure timely preparation and generation of all appropriate database products and reports are published in user-friendly formats suitable for presentation on the MIMU website 3. Function / Expected Results: Data Standards Promote data standards (including MIMU Place codes, Data Disaggregation Standards, use of appropriate metadata etc) Develop standardized data collection and dissemination tools and processes Ensure MIMU data activities and systems are grounded in global data standards and are of the highest possible quality. Advocate for standardized information collection to improve the effectiveness of humanitarian action and relevance for future development efforts, by promoting adherence to MIMU, UN and national data standards. 4. Function / Expected Results: Support to Field Coordination/Humanitarian Response Travel, as required, to the field to assist organizations in data oversight, compilation and processing. This will include specific support in the event of emergencies. Visit field offices as necessary to inform and train on MIMU products 5. Function / Expected Results: Customized Requests Generate customized data reports upon requests from other organizations Provide guidance and advisory services to other agencies or governments counterpart in terms of data management such as developing database, creating data entry form and survey questionnaires. 6.Function / Expected Results: Capacity Building Deliver relevant training, including excel and 3W Support Sessions, to partners who need support from the MIMU Support/Facilitate the Information Management training to the MIMU Data Team as well as to other partners as requested.
IV. Impact of Results The successful candidate will ensure that the MIMU can provide timely, quality, user-friendly, informative data-based information products and services which support evidence-based decision-making by members of the humanitarian and development communities and government counterparts. The resulting data and information will enable better humanitarian and development coordination among all actors and organizations.
V. Core Competencies Professionalism Knowledge of the use of information management in humanitarian response; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters). Communication Excellent communication and training (spoken and written) skills including the ability to convey complex information management concepts and recommendations to staff at all levels, both orally and in writing, in a clear, concise style that can be readily understood by non-information management practitioners. Teamwork Works collaboratively with colleagues to achieve organizational goals and achieve the best possible product; places team agenda before personal agenda; supports and acts in accordance with final group decision. Accountability The Database Analyst must be a self-starter, able to work without daily supervision, and must be prepared to offer creative solutions to a wide range of data and statistical challenges; takes ownership of all responsibilities and honors commitments; operates in compliance with organizational regulations and rules; able to reliably maintain and protect confidential information/data; supports subordinates and peers, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation Considers all those to whom services are provided to be “clients” and seeks to see things from clients’/users’ point of view; designs solutions and bases recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. Able to manage and present the most current and accurate information in a clear and concise manner. Planning and Organizing: Capacity to develop clear and executable goals that are consistent with agreed overall strategies; Ability to effectively plan own work as well as coordinate and monitor the work of others; Ability to manage conflicting and challenging priorities as well as to work under pressure and/or with limited supervision; Capacity to foresee potential risks/predicaments and to allow for contingencies when planning.
Continuous Learning: Demonstrates interest in improving relevant skills and in acquiring skills relevant to other functional areas. Keep on learning new applications/ software tools which can support the automation of daily routine activities. Support and share knowledge among colleagues.
VI. Recruitment Qualifications
Education:
Minimum four years of experience in data management. MS Access and database development skills (Required) Advanced Excel Skills: functions, macros, forms, pivots (Required) Experience with relevant software such as: ArcGIS/QGIS, SPSS, VB, Java, SQL and other data visualization tool (Desirable) Experience in developing dashboards (Desirable) Proven ability in translation from Myanmar to English (Desirable) Experience with handling confidential data Experience in advanced data visualization and information design skills A strong understanding of UN/NGO data collection methods, priorities, and interests, Strong organizational skills and attention to detail, Ability to present accurate information in a clear, concise and visually engaging manner, Ability to work in a challenging, time sensitive, rapidly changing environment, and to work collaboratively with a diverse team, Previous Information Management experience is desirable, especially within the context of a UN or INGO in Myanmar. Fluency in English and Myanmar, both written and spoken an absolute requirement.
Experience:
Language Requirements:
Bachelor’s degree in a relevant field (database management or information management or Computer Science or Social Science) or a related field from an accredited academic institution with 4 years of relevant professional experience.
