Job Description and Person Specification

Job Title:

International Project Accountant: UK Aid Match (ActionAid)

Department:

International Finance

Job Family:

International Finance

Reports to:

Regional Finance Coordinator

Grade:

TBC

Location:

Nairobi, Kenya

CRB Required:

NA: 

Direct Reports:

None

Standard:



Enhanced:



Job Role Role Overview:

To ensure the financial integrity of the three year multi-country project on Safe Cities funded by UK Aid Match, a scheme managed by the Department for International Development (DFID) which gives the UK public a say in how a proportion of the aid budget is spent, by match funding public donations to appeals for projects to reduce poverty in developing countries. The International Project Accountant will provide consolidated project financial plans and reports as required by the Donor and the Project Management and Accountability teams. He/she will monitor financial progress of the project and identify and address any issues that may arise. Accountabilities

Key Accountabilities / Responsibilities: Overall Project Financial Management

Key Activities

• • • • • • •

Prepare timely and accurate financial reports as required by the International Project Manager and/or International Project Accountability Team (IPAT). Submit reports to the International Accounts Manager responsible for oversight to ensure adherence to international finance and donor requirements. To support the International Project Manager in the use of the financial analysis for sound project management. Work closely with the International Project Manager to monitor the budget utilisation and communicate any issues upwards from partners and country programmes. Support project managers with project narratives in relation to expenditure and financial risks. To ensure that project cash flows are managed in a timely and accurate manner. To develop financial performance measures in

% time on task

Job Description and Person Specification conjunction with the International Project Manager. Provide ongoing financial risk analysis and recommendations of risk management strategies. Manage the external audit and ensure audit requirements are monitored throughout the project. Work with the International Project Manager and IPAT to ensure that audit recommendations are fulfilled. Support International Project Manager and national-level Project Managers to ensure archiving of the project documentation for audit at all levels of the project.

• • • •

Project start up

•

Coordinate the initial implementation of the project budget by Country and Partner. Develop the financial reporting templates for the project. Develop tools and run financial aspects of inception workshop in co-ordination with International Project Manager. Work with implementing staff to establish systems that are integrated and meet donor requirements. Ensure all partners to the project understand the financial requirements and have systems in place to meet them.

•

• • •

Financial support and monitoring

•

To provide information and ongoing training to project staff to ensure the financial success of the project. To inform the International Project Manager of material issues and variances and propose and monitor actions. Ensure transaction listings for multi country projects are maintained as supporting documentation for donor reporting. Respond to donor financial queries and recommend. actions to the International Project Manager as required To advise participating countries and their partners of donor specific financial rules and regulations and support staff to meet these. To support internationa