JOB TITLE: OFFICE REPRESENTATIVE

JOB TITLE: OFFICE REPRESENTATIVE

JOB ROLE: The Office Representative will ensure the proper functioning of the clinic from an administrative perspective and assist on developing the business through its distribution network. KEY ACCOUNTABILITIES: Administrative Work -

Reception Management, answers phone calls and in charge of customers calendar scheduling Inform entire team of the next day’s schedule at the end of every day Making sure the Clinic is constantly equipped with all types of products pertaining to daily activities (Housekeeping, Maintenance, Stationary) and coordinates with all the suppliers Responsible for Cash and Cashier management (including invoicing and billing) Record keeping (customers and products data/intelligence) using Software and material provided for that purpose Prepare Monthly reports of Spa Activities on Software and on Excel Send Daily Sales report from Software to upper management before closing of the clinic Coordinate daily and monthly with Accountants

Distribution Work -

Responsible for Inventory and Stock Management: Daily tracking, updating of stock of products within the Spa using the software available. Prepare quotations, invoices and receipts for all partners Responsible for preparing orders in advance and for placing orders for new stock in coordination with the international suppliers. Coordinate with all suppliers and actors involved in the ordering and shipping of the products. Prepare monthly report of product sales using the software provided for that purpose and assist in preparing accurate sales forecasts

EXPERIENCE AND QUALIFICATIONS: -

Previous experience in Similar Field Proficient in using Excel, creating charts on Excel and creating sales reports Ability to learn quickly the use of the Software provided

COMPETENCES -

Technology Savvy Administrative Efficiency Planning and Organization (Financial and Administrative) Attention to detail Customer focus / friendliness