Jul 16, 2015 - Community Development Services .... Economic Development Projects. ... Admin. ⢠Continued work on the c
City Manager Report: June 2015 Distributed: July 16, 2015
Contents: Monthly activities of City Manager and all departments, presented to the Goodlettsville Board of Commissioners and the citizens of Goodlettsville
Reporting Schedule: Published monthly on the City of Goodlettsville website and distributed on the third Thursday of the month
Featured Picture: Entice performed Table for the crowd gathered at Gazebo ParkReports for Music on the annual of Contents: Monthly byMain, Division summer concert series.
Message from the City Manager…………………….....1 Management o City Manager…………………………………..…2-5 o Public Information Office/City Recorder………...6
Finance & Administration Division o o o o
Finance, HR………………………………............7-9 City Clerk………………………………………...…10 Municipal Court……………………………….…...11 Admin. Assistant to the City Manager….……12-14
Public Safety o Police…………………………………………....15-20 o Fire………………………………………...…….21-24 Public Services o Public Works………..…………………………..25-29 o Parks, Recreation & Tourism………….……...30-31 Community Development Services o Economic Development……………….………..….32 o Planning………………………………………....…..33 o Codes……………………………………...……..34-35
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Tim Ellis, City Manager July 12, 2015 To: Board of Commissioners, City Staff and Residents of Goodlettsville The City of Goodlettsville began the practice of producing the City Manager’s Monthly Report in December 2011 to provide general and performance information to the Board of Commissioners and the public on City services and programs. The City utilizes performance data to identify efficiencies and potential inefficiencies for the purpose of improving services, responsible budgeting and enhancing transparency in local government. The information in this report is compiled internally by each department/division that comprises City Services. The information is then analyzed and organized for presentation by myself and the Public Information Officer. I am proud of the City’s efforts toward becoming more transparent, performance driven and the direction in which our community is headed. City staff and I will continue to work diligently to increase efficiencies in City services and achieve the goals of our Board of Commissioners as we proudly serve the citizens of Goodlettsville. I am pleased to present to you the June, 2015 City Manager’s Monthly Report. I hope that you continue to stay informed on City issues and progress. Please feel free to contact me with any questions, comments and/or suggestions regarding this report.
Sincerely,
Tim Ellis, City Manager City Hall • 105 S. Main Street • Goodlettsville TN 37072 Email:
[email protected] • Phone: 615.851.2200 • Fax: 615.851.2212 A government committed to operating with efficiency and integrity in all we do as we strive to enhance the quality of life for the community we serve.
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City Manager Management Report: June, 2015 Legislative Accomplishments
Board of Commissioners took action following the following ordinances:
Passed Ordinance 15-836, an ordinance to amend Ordinance 06-674 as amended, the Zoning Ordinance of the City of Goodlettsville, by amending language relative to maximum height of structures in Goodlettsville, Tennessee.
Passed Ordinance 15-838 an ordinance of the City of Goodlettsville, Tennessee adopting the annual budget for the fiscal year July 1, 2015 through June 30, 2016 and establishing a property tax rate for tax year 2015.
Passed Ordinance 15-839, an ordinance to amend Title 7, Chapter 1 and 2 of the City of Goodlettsville Municipal Code.
Passed Ordinance 15-840, an ordinance of the City of Goodlettsville, Tennessee amending the Fiscal Year 2014-2015 budget passed by Ordinance #14-814.
The Board of Commissioners also took action on the following resolutions:
Approved Resolution 15-634, a resolution of support for an application with the Tennessee Department of Agriculture “Agriculture Enhancement Grant Program”.
Approved Resolution 15-635, a resolution to establish rental rates for the Goodlettsville Event Center.
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Approved Resolution 15-636, a resolution approving a contract with Rogers Groups for street paving and other services.
Approved Resolution 15-637, a resolution rescinding an agreement with the Sumner County Rugby Association.
Approved Resolution 15-638, a resolution authorizing the procurement method of competitive sealed proposals in procuring vending services and supplies.
Approved Resolution 15-639, a resolution to approve a contract between the City of Goodlettsville and the Tennessee Department of Transportation for the maintenance of certain State of Tennessee right-of-way.
Approved Resolution 15-640, a resolution pursuant to the authority granted by Section 6-54-11 of the Tennessee Code Annotated, and in accordance with the internal control and compliance manual for Tennessee Municipalities authorizing appropriations for financial donation to the Goodlettsville Area Chamber of Commerce, a non-profit civic organization whose services benefit the general welfare of the residents of Goodlettsville.
Other Items Considered by the Board
None
Legislative Matters Forthcoming
Ordinance changing the zoning classification of certain property within the city.
Ordinance approving a Capital Municipal Lease Agreement.
Ordinance to establish a temporary thirty day moratorium on issuing building permits for accessory structures.
Resolution approving a contract for debt collection services.
Resolutions approving agreements with the Cities of Millersville and Ridgetop for the transmission of wastewater.
Resolution approving an equipment lease agreement for police computers.
Resolution approving two Memorandum of Understanding’s with the Tennessee Department of Transportation.
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Commissions and Boards
Planning Commission
Approved request of Suiter Surveying, PO Box 30271, 1805-A Alpine Dr., Clarksville, TN for approval of a Final Plat for Northcreek Commons, Section Fifteen, Lot 21 for property located on Conference Drive @ State Auto Blvd., Davidson County property map 26 part of parcel 106.
Approved a request by Woolpert, Inc., 7635 Interactive Way, Indianapolis, IN for approval of a Candlewood Suites hotel, Davidson County property map 26 part of parcel 106, owned by Armed Services Mutual Benefit Assoc., PO Box 160384, Nashville, TN
Approved a request of Ragan-Smith Associates, 315 Woodland Street, Nashville, TN for approval of a Final Plat for Copper Creek Addition, Section 2, Phase 2, Sydney Drive and Allen Road, Sumner County Tax Map 143, Parcels 22.01 and 37.
Approved a request of Ragan-Smith Associates, 315 Woodland Street, Nashville, TN for approval of a Final Master Plan for Copper Creek Addition, Section 2, Phase 2, Sydney Drive and Allen Road, Sumner County Tax Map 143, Parcels 22.01, 36, 36.01 and 37.
Approved a three month extension of Letter of Credit No. 669 in the amount of $87,000.00 for installation of infrastructure at The Vineyards @ Twelve Stones Crossing, Phase III due to expire 7/21/15. Villa Property, LLC.
Board of Zoning Appeals
Approved a request for a request for a variance from the 30' front yard setback requirement in the LDRPUD district for Lot 25 A & B, Vineyards at Twelve Stones, 186 & 188 Tara Lane, Goodlettsville, TN, Sumner County Property map 143F group A parcel 25. The applicant is Robert A. Shaw, 147 Maple Row Blvd., Suite 300, Hendersonville, TN.
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Ongoing Work
Overall Capital Improvements Program.
“My Goodlettsville” Program.
Traffic congestion mitigation.
Conference Drive Enhancements.
Main Street Stakeholders creation.
Economic Development Projects.
Conference Drive Enhancements.
Roadway lighting improvements.
Senior Citizens Center construction.
Main Street Streetscape Project.
CSX/ North Main Street congestion mitigation.
Peay Park redevelopment conceptual plan.
Sewer pump station elimination.
City Ambassador Program.
Goodlettsville Tomorrow Vision 2025.
Streambank stabilization of Manskers and Madison Creeks.
City-wide Beautification.
Utility Billing Start-up.
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Public Information Office / City Recorder Monthly Report June 2015 News & Announcements Posted on the city’s website, facebook, twitter, Notify Me email lists, and mobile app: • • • • • • • • • • • • • • • •
“City of Goodlettsville June Newsletter” “Goodlettsville Tomorrow Vision 2025” (2) “Agendas for Board of Commissioners Study Session, Commission Meeting, and 3 Public Hearings on Thursday” “TCMA presents Goodlettsville with 2015 Award for Excellence in Municipal Government” th “Music on Main Returns Thursday, June 18 with Entice” “Board of Commissioners Meetings Posted for Online Viewing” (2) “Goodlettsville Makes Movoto Real Estate’s Top Ten List for Best Nashville Suburbs to Live In” “City Managers Monthly Report for May 2015 Posted” “Goodlettsville Awarded Certificate of Achievement for Excellence in Financial Reporting for Second Year in a Row” “Josh Swafford Selected as the 2015 Goodlettsville Mayor’s Top Teen” th “Reckless to Play at the Next Music on Main Concert, Thursday, July 16 ” th “City of Goodlettsville Independence Day Celebration set for July 4 at Moss-Wright Park” “Now Accepting Applications for the 2015 Citizens Leadership Academy” Employee of the Month for May was Jeff McCormick. Communications Officers of the Month for May were Pat Wynn and Jennifer Lester. Police Officers of the Month for May were Matt Shoesmith, Jeff Hunter, Stephen Hodges, and Daniel Knalls.
Meetings/Events • • • • • •
Participated in internal police officer assessments Met with the Arts and Antiques Festival Committee Attended the Conference Drive Enhancement Project Meeting Attended the Main Street Project Update Attended the Goodlettsville Chamber of Commerce Luncheon Attended the TriStar wellness session, Focus on Fitness
Admin • • • •
•
Continued work on the city’s mobile app redevelopment project th th Prepared for the regularly scheduled June 11 and June 25 commission meetings. Produced the City of Goodlettsville Newsletter for July Fulfilled 3 requests for public records: Cardno ATC’s Phase I Environmental Site Assessment for RiverGate Mall property, Hayden Milliron’s request for maps and designs showing proposed and existing alignments for the Main Street Project, rep from Unifirst requested the last winning bid results for uniform rental and floor mat service rental Performed website administrator job functions as needed: developed and reviewed web content
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Finance and Administration Monthly Report June 2015 FINANCE
Met with Codes Department and Public Works and Sewer Departments to discuss Incode permitting process and how it could be beneficial for the Public Works and Sewer Staff. Attended a training session on Pension Reporting hosted by Parker, Parker and Associates. Worked with Incode programmer, Amy Murray, Alicia Prince and Roger Lancina on Utility Billing project. Also worked extensively with the Lockbox processor and the Third Party Printer. Participated in our Bi-weekly Utility Billing Project Status Update conference call. Attended the Conference Drive update meeting. Attended the Main Street Project update. Assisted with the interview process for the Planning and Codes Director. Met with representative of VC3 regarding managed IT Services.
Human Resources
6/2/15 helped with Police promotional board. Met with departments on wellness and pedometers – all month. 6/17/15 fitness focus wellness meeting 6/18/15 met with Concentra on drug screens. 6/25/15 met with Group Benefits and UHC. 6/30/15 end of fiscal year reports. 6/30/15 helped with K-9 officer interviews. Hired: 4 PT parks, I PT at City Hall, 1 PT Dispatcher Terms during the month: 0. Worker’s Compensation accidents in the month: 0 injuries. Full-time employees: 130; Part-time employees: 38. Job opening: Utility worker – Parks and Public Works; Director of Planning & Development Services.
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City of Goodlettsville Financial Summary
June 2015 (Unaudited)
UNASSIGNED FUND BALANCE
Operating Fund General Fund Sanitation Tourism
Current Month 3,774,375 16,318 474,022
Budget 06/30/2015
%
3,502,058 1,582 346,178
108% 1031% 137%
CASH IN BANK General Fund Sanitation Tourism Sewer Stormwater Total Cash
5,384,869 0 434,898 9,701,340 824,313 16,345,420
SALES TAX COLLECTIONS
Month Received Aug Sep * Oct * Nov * @ Dec * @ Jan @ Feb @ Mar @ Apr May Jun Jul YTD
Sumner Current Year 40,852 44,928 38,647 44,181 46,340 43,013 48,252 44,923 41,197 50,083 49,197
Sumner Prior Yr 38,028 41,819 38,605 41,316 40,903 35,748 44,358 45,729 37,782 42,267 42,663
Davidson Current Yr 301,966 231,297 224,144 225,317 198,245 227,673 330,284 197,686 565,193 320,134 265,025
Davidson Prior Year 300,541 252,323 274,700 282,741 264,997 287,481 439,948 233,591 276,132 319,087 261,346
Total Current Year 342,818 276,225 262,791 269,498 244,585 270,686 378,536 242,609 606,390 370,217 314,221
Total Prior Year 338,569 294,142 313,305 324,057 305,900 323,229 484,306 279,320 313,914 361,354 304,009
491,613
449,218
3,086,963
3,192,887
3,578,576
3,642,104
* Metro Situs Audit resulted in a 4 month payback of prior collections in error ($58, 047.01 per month) @ Dept of Revenue incorrectly credited numerous and significant businesses' sales tax to Metro. Total adjustment will be made in April
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Governmental Revenues are typically received in arrears, i.e., July revenues are received in August. The revenues collected in July, were for the month of June, and were recorded in prior year financials. City of Goodlettsville Financial Summary June 2015 (Unaudited)
Operating Fund
Indicator
Month
YTD
Budget
General Fund Revenues General Fund Expenditures Net Increase/Decrease
740,283 1,201,216 (460,933)
13,026,781 13,777,539 (750,758)
13,068,078 14,569,946 (1,501,868)
99.68% 94.56%
Sanitation Fund Revenues Sanitation Fund Expenditures Net Increase/Decrease
116,108 140,519 (24,411)
777,229 872,632 (95,403)
758,500 884,018 (125,518)
102.47% 98.71%
Tourism Revenues Tourism Expenditures Net Increase/Decrease
59,094 66,962 (7,868)
570,587 534,199 36,388
477,400 659,957 (182,557)
119.52% 80.94%
Sewer Revenues Sewer Expenses Net Increase/Decrease
966,357 538,253 428,104
5,310,111 3,750,224 1,559,887
4,961,000 5,313,065 (352,065)
107.04% 70.58%
Stormwater Utility Revenues Stormwater Utility Expenses Net Increase/Decrease
33,268 12,387 20,881
853,423 142,540 710,883
604,250 690,463 (86,213)
141.24% 20.64%
OPERATIONS EXPENDITURE SUMMARY General Fund Operating Dept General Government Community Development Police Fire Hwys & Streets Parks/Recreation
Month 167,212 38,250 451,428 187,058 116,442 175,396
YTD 1,553,588 556,713 4,601,024 2,310,564 1,566,152 1,523,831
Budget 1,551,858 560,228 4,604,085 2,357,812 1,909,056 1,545,404
% of Budget 100% 99% 100% 98% 82% 99%
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NEW BUSINESS LIC. JUNE 2015
1. ROMAN PHARMACY Doug Evans 2. ON THE ROAD AGAIN Ralph Barnes 3. SOCO ROOFING SERV. Vince Jonte’ 4. BLUE CHIP RESTORATIONS Anthony Brandon 5. 24/7 ALL TIME FITNESS Jessy James 6. BROWNS LANDSCAPE & LAWN Jeremy Brown 7. ALLEGIANCE TECH & SOLUTIONS Francis P. Madden, sr. 8. HORIZON RETAIL CONST. Patrick Christian 9. BLACK DOG ARMORY William Stephen Lewis, Jr. 10.KATIE BROWN (HOTSPOT) Katie Brown
opened 06/01/2015 (615) 509-4287 opened 06/01/2015 (615) 584-2922 Opened 06/02/2015 (404) 271-0300 Opened 06/10/2015 (615) 454-3274 Opened 06/30/2015 (615) 598-1636 Opened 06/30/2015 (615) 418-2497 Opened 06/28/2015 (615) 838-7087 Opened 06/30/2015 (262) 865-6102 Opened 06/30/2015 (615) 491-0420 Opened 06/30/2015 (615) 498-5283
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MONTH OF JUNE 2015
MONTHLY MANAGEMENT REPORT
COURT
NUMBER OF CITATIONS ISSUED IN MARCH 2015 - 424
NUMBER OF DEFENDANTS APPEARING IN COURT JUNE 09
9:00
A.M. 90
JUNE 09
1:00
P.M. 52
JUNE 16
9:00
A.M. 178
TOTAL FOR MONTH
JUNE 16
1:00
320
P.M.
27
CONTESTED COURT SESSION
NUMBER OF NON-TRAFFIC CITATIONS (i.e. codes / misdemeanors violations) CODES
2
MISDEMEANORS
0
NUMBER ASSIGNED TO TRAFFIC SCHOOL FOUR HOUR SCHOOL
98
EIGHT HOUR SCHOOL
7
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Administrative Assistant to the City Manager’s Office June 2015 Administrative Organized weekly staff meetings Assembled IT issues city-wide for Roger Lancina Filmed Board of Commissioners Meeting on 6/11 and on 6/25, uploaded videos to website and distributed them through Notify Me emails Assembled and distributed the City Manager’s monthly report for May Coordinated My Goodlettsville Blood Drive with the American Red Cross on June 3 Met with the Wellness Committee on June 5 Hosted the Main Street Voices large group on June 7 Met with the Ministerial Event Committee to discuss upcoming community family friendly event Attended MTAS Grant Workshop with Mark Becknal Hosted the Ministerial Stakeholders quarterly meeting Hosted the Board and Commission Appreciation Dinner at the GEC
Assistance to Firefighters Grant Grant Description:
Federal grant to fund 95% of project with 5% match
Project Description:
To purchase 31 4500 psi Self Contained Breathing Apparatus’ and an air compressor/cascade system and 2 cylinder fill station with CO monitor
Project Cost:
$243,295
Funds Requested:
$231,710
City Match:
$11,585
Status:
Submitted
Grant Description:
Federal grant to fund half of the purchase of compliant armored vests
Project Description:
To purchase compliant armored vests
Project Cost:
$1,575
Funds Requested:
$787.50
City Match:
$787.50
Status:
Awarded $1,005.21 – Funds are to be used within two years
Bulletproof Vest Partnership Awards
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Governor’s Highway Safety Office Grant Grant Description:
Federal grant not exceeding $5,000
Project Description:
Four handheld lasers
Project Cost:
$5,000
Funds Requested:
$5,000
City Match:
$0
Status:
Submitted for FY16
Grant Description:
Federal grant to employ firefighters for two years
Project Description:
To hire and employ 3 firefighters for 2 years
Project Cost:
$172,000
Funds Requested:
$172,000
City Match:
$0
Status:
Submitted
Grant Description:
Tennessee Agricultural Enhancement Program matching grant
Project Description:
To fund tree planting project along NorthCreek Boulevard
Project Cost:
$8,604
Funds Requested:
$4,302
City Match:
$4,302
Status:
Submitted
Staffing for Adequate Fire and Emergency Response Grant
TAEP Grant
TML Safety Grant Grant Description:
TML Risk Management Pool matching safety grant
Project Description:
To purchase reflective clothing and safety boots
Project Cost:
$4,000
Funds Requested:
$2,000
City Match:
$2,000
Status:
Approved – Complete for FY15
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Walmart Community Grant *Applied at two Walmarts Grant Description:
A Walmart grant not exceeding $2,500 to support local communities
Project Description:
To purchase public safety oriented materials for upcoming community events
Project Cost:
Project cost is dependent on award
Funds Requested:
$5,000
City Match:
$0
Status:
Denied – Will apply again in July
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Goodlettsville Police Department Chief Goodwin’s Monthly Report June 2015 On June 11th our 11th Citizens Police Academy received their certificates of completion at the City Commission meeting. On June 4th Sgt. Cherry attended a Heroes Week program at Rivergate Mall. On June 9th Chief Goodwin attended the Main Street Voices meeting at City Hall. On June 10th Chief Goodwin and Sgt. Cherry met with the Apartment Managers. On June 12th the department participated with Touch a Truck. Chief Goodwin and Sgt. Cherry attended and Officers Baker, Forbes and Spencer displayed their vehicles. On June 15th Chief Goodwin and Sgt. Cherry attended the Burton Heights Neighborhood Watch meeting. On June 16th Chief Goodwin was invited to attend the IACP Major Cities Chief Meeting in Nashville discussing the President’s Task Force on 21st Century Policing Report. Chief Goodwin and Sgt. Cherry were at Music on Main on June 18st. Sgt. Cherry taught a Teen Driving Class on June 19th that was held at the Community Center and offered by the Parks Department. Chief Goodwin attended the 18th Drug Task Force Meeting on June 17th, the Chamber of Commerce luncheon on June 25th and the City sponsored Board Appreciation Dinner on June 30th. The Pharmaceutical Bin provided by the State of Tennessee Department of Environment & Conservation was in the lobby during the month of June and 35.8 pounds of unwanted pharmaceuticals were deposited. In review of the TIBRS data comparing June 2015 to June 2014 Crime Against Person decreased from 19 to 18 a 5% decrease, and Crime Against Property decreased from 90 to 63 a 30% decrease and overall we had a 25% decrease. For the first half of 2015 TIBRS Crime Against Person decreased from 135 to 97 a 28.15% reduction. TIBRS Crime Against Property decreased from 472 to 361 a 23.52% reduction. Overall there has been a 24.55% decrease in the first half of 2015. Our UCR total for the year is a 24.18% decrease in UCR Crimes. Our proactive efforts were excellent for the month of June. As a result our officers made 992 Traffic Stops and 7 Terry Stops. They made 99 Traffic Arrests and 26 DUI Arrests. From these Traffic Stops resulted 11Felony charges, 112 Misdemeanor charges, and 8 warrants were served. They had 19 drug
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confiscations (11 from traffic stops). They issued 13 Misdemeanor Citations, made 47 Physical Arrests with 44 Misdemeanor charges and 17 Felony charges. They made 1 Juvenile Felony Arrest, 12 Juvenile Misdemeanor Arrests, and issued 5 Juvenile Citations for Curfew. The other part of the strategy involves serving outstanding warrants. Persons with outstanding warrants have already proven a proclivity for involvement in criminal activity. By arresting them for their outstanding warrants we prevent their opportunities for committing crime. During the month they made 24 Warrant Service Attempts. They served 16 Felony Warrants and 26 Misdemeanor Warrants. Our officers continue to check our apartments, neighborhoods, businesses and parks. They conducted 248 apartment checks, 683 checks of neighborhoods, 464 businesses checks and 270 park checks. They had 709 Community Contacts. They found 3 Open Doors on closed businesses and issued 139 Park Smarts.
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2015
2014
JUNE TIBRS
Offenses
Offenses
TIBRS Group A Offenses
Reported
Reported
Crimes Against Persons
18
19
Murder
0
0
Negligent Manslaughter
0
0
Kidnaping/Abduction
1
0
Forcible Rape
0
0
Forcible Sodomy
0
1
Sexual Assault W/Object
0
0
Forcible Fondling
0
0
Incest
0
0
Statutory Rape
0
0
Aggravated Assault
4
4
Simple Assault
10
13
Intimidation
3
1
Stalking
0
0
Crimes Against Property
63
90
Arson
0
0
Bribery
0
0
Burglary
9
6
Counterfeiting/Forgery
3
0
Destruction/Damage/ Vandalism
2
7
Embezzlement
4
6
Extortion/Blackmail
0
0
Fraud - False Pretenses
3
3
Fraud - Credit Card/ATM
0
1
Fraud - Impersonation
1
5
Fraud - Welfare
0
0
Fraud - Wire
0
0
Motor Vehicle Theft
1
2
Robbery
3
1
Stolen Property Offenses
0
0
Theft - Pocket-picking
0
0
Theft - Purse Snatching
0
1
Theft - Shoplifting
19
36
Theft From Building
10
7
Theft From Coin Machine
0
0
Theft From Motor Vehicle
4
10
Theft of Motor Vehicle Parts
1
2
Theft - All Other Larceny
Total Group A Offenses
3
3
81
109
Fraud - False Pretenses
Extortion/Blackmail
Embezzlement
Destruction/Damage/ Vandalism
Counterfeiting/Forgery
Burglary
Bribery
Arson
Stalking
Intimidation
Simple Assault
Aggravated Assault
Statutory Rape
Incest
Forcible Fondling
Sexual Assault W/Object
Forcible Sodomy
Forcible Rape
Kidnaping/Abduction
Negligent Manslaughter
Murder
Crimes Against Persons
2
27
0
13
41
10
34
0
0
361
1
13
59
19
0
0
1
1
0
0
1
0
2
97
2015
1
11
0
2
11
2
6
0
0
82
0
0
8
5
0
0
0
0
0
0
0
0
2
15
JAN 2015
0
5
0
0
5
2
5
0
0
64
0
3
14
6
0
0
0
0
0
0
1
0
0
24
JAN 2014
1
3
0
2
7
0
3
0
0
44
0
2
8
4
0
0
0
0
0
0
0
0
0
14
FEB 2015
2
7
0
3
7
1
5
0
0
65
0
2
10
5
1
0
0
0
0
1
1
0
0
20
FEB 2014
0
6
0
4
7
3
5
0
0
65
0
2
9
3
0
0
1
0
0
0
0
0
0
15
MAR 2015
3
5
0
0
6
3
5
0
0
83
1
3
14
4
0
0
0
0
0
0
1
0
0
23
MAR 2014
0
0
0
0
10
0
6
0
0
52
0
4
12
2
0
0
0
0
0
0
0
0
0
18
APR 2015
2
4
0
1
7
5
3
0
0
83
0
0
15
5
0
0
1
0
0
0
0
0
1
22
APR 2014
0
4
0
1
4
2
5
0
0
55
1
2
12
1
0
0
0
1
0
0
0
0
0
17
MAY 2015
0
1
0
2
19
0
8
0
0
87
0
2
18
6
0
0
1
0
0
0
0
0
0
27
MAY 2014
0
3
0
4
2
3
9
0
0
63
0
3
10
4
0
0
0
0
0
0
1
0
0
18
JUNE 2015
1
3
0
6
7
0
6
0
0
90
0
1
13
4
0
0
0
0
1
0
0
0
0
19
JUNE 2014
8
25
0
12
51
11
32
0
0
472
1
11
84
30
1
0
2
0
1
1
3
0
1
135
2014 Offenses TOTAL
-23.52%
100.00% NC -66.67% -100.00% -100.00% NC -50.00% NC -100.00% -36.67% -29.76% 18.18% 0.00%
-28.15%
% CHANGE
Stolen Property Offenses
Robbery
Motor Vehicle Theft
Fraud - Wire
Fraud - Welfare
Fraud - Impersonation
0
11
8
1
0
15
0
4
1
0
0
1
0
1
2
0
0
2
1
0
0
1
1
0
4
0
0
0
0
0
0
7
0
0
0
1
0
0
6
0
0
1
3
0
0
6
0
0
1
2
0
0
1
0
0
1
2
0
0
3
0
0
3
2
0
0
2
0
0
1
1
0
0
1
0
0
3
1
0
0
1
0
0
1
2
0
0
5
1
0
0
5
10
0
0
24
0
37
0
7
52
0
0
14
1
10
10
11
Theft - Pocket-picking
0
2
179
7
4
3
1
0
1
36 4
14
3
0
1
5
19 6
4
1
0
0
2
27 8
6
1
0
0
1
20 4
5
3
0
0
3
39 6
10
2
0
0
4
14 7
2
2
0
0
4
-24.55%
31 4
4
4
607
0
2
0
109
17 6
4
1
81
0
0
0
114
21 7
8
0
72
0
0
2
105
11 39
4
1
70
0
Theft - Shoplifting
3
0
106
25
Theft From Building
23
2
80
0
Theft From Coin Machine
10
85
30
Theft From Motor Vehicle
12
58
0
Theft of Motor Vehicle Parts
88
111
Theft - All Other Larceny
97
Total Group A Offenses 458
Theft - Purse Snatching
Crimes Against Property
TIBRS Group A Offenses
Fraud - Credit Card/ATM
NC NC 6.25% -9.09% -19.61% 8.33% NC 8.00% -75.00% -37.50% NC NC -20.00% 120.00% NC NC -100.00% -37.99% 5.41% NC -55.77% -28.57% 9.09%
18
2015 YTD 391
JUNE 2015 59
19
0
44
1
285
Fatal
Injury
48
Property Damage
TITAN CRASH REPORTS
15
105
273
0
0
21
104
JUNE 2014 69
2014 YTD 377
20
JUNE COMPSTAT WEEKS 23 THRU 26 Murders Rape Robbery (Commercial) Robbery (Street) Aggravated Assault Aggravated Assault - Dom Viol Burglary (Commercial) Burglary (Residential) Auto Burglaries Larceny Shoplifting Motor Vehicle Theft Total Offenses
CURRENT 0 0 3 0 3 0 6 1 2 14 20 1 50
2015 YTD YTD 2 YTD 1 YTD 6 YTD 6 YTD 15 YTD 6 YTD 13 YTD 22 YTD 20 YTD 65 YTD 112 YTD 8 TOTAL YTD
276
2014 YTD YTD 1 YTD 1 YTD 2 YTD 2 YTD 17 YTD 10 YTD 5 YTD 26 YTD 49 YTD 64 YTD 178 YTD 9 TOTAL YTD
364
% change 100.00% 0.00% 200.00% 200.00% -11.76% -40.00% 160.00% -15.38% -59.18% 1.56% -37.08% -11.11%
2014 TOTAL 1 1 8 11 23 17 15 51 89 140 385 19
-24.18%
760
21
Fire Department June 2015
Summary of Month’s Activities
Fire Operations:
The department responded to 238 calls for service for the month of June.
Administration: The final month of the fiscal year is always a busy time for administration. Considerable time is spent reviewing the budget and making final allocations. In addition, the end of year budget is compared against mid-year projections to determine the accuracy and usefulness of the projections. The department purchased a new thermal imaging camera (TIC) for the firefighters. Thermal imaging is used to locate victims during search and rescue operations, locating fire and heat in and behind walls during fire investigations. These cameras are especially useful in determining overheated equipment such as ballast and HVAC units. The previous camera is old and outdated and considerably larger. The large size made it somewhat cumbersome. The older camera will be utilized as a back-up camera. Firefighters are scheduled to have training with the new TIC in July. Several officers and firefighters continued training classes at the Tennessee State Fire Academy. (TFACA) Lieutenants Lassiter and Toll completed the officer I and II certification program. Firefighter Davidson completed the Driver operating course. The month of June was very busy with training activities.
22
2015 Skills and Drill Plan Jan- PPE, Turn-out gear PS001 Feb- Mayday PS002, Firefighter Disorientation, SCBA Confidence March- PS005 SCBA, VES Training, Forcible Entry April-PS003 1 ¾, PS004 2 ½, Modern Residential Fire Attack, Hot Weather ops. May- PS006 Ground ladders, Fire Ground Command Simulation June-PS007 Master Streams (new) Search and Rescue Training July-Building Construction-Residential, Residential Fire Behavior August- Building Construction- Commercial, Commercial Building Fire Behavior September- PS008 Pump Ops (new), Saw Training October-Truck Ops, Ventilation November- Cold weather Ops, Extrication Training, MVA, Firefighter Survival December- Radio Procedures (emergency and Non-emergency) annual Territory/Hydrants Test
23
Fleet Maintenance Report
3 Scheduled Services 20 Repairs Special Projects Warranty work performed on the new engine Ordered fire hose / replaced old hose that has failed hose testing and some extra to have on hand for future inventory Outstanding Issues
Awaiting a training class from the factory for new Thermal Imaging Camera Working with Public Works to get the Fleet Software installed on shop computer Researched compressors and fill stations for SCBA’s Researched radio headsets for the fire engine
Cost Savings In house repairs done on vehicles and building to cut down on the cost. 14
Building Repairs
HVAC Company – worked on HVAC unit in 2 Bedrooms Had front lobby painted Talks with SSI about repairing Smoke Alarm system / still waiting on parts to come in Fire Special
Training hours- Target Safety Worked as fire personnel some shifts to replace personnel in school Ordered supplies / prepared equipment for the Fireman’s Foam to be done at July 4th Celebration Took equipment to “Touch A Truck” event for the Parks Department
24
Goodlettsville Fire Department Incident Report Incident Totals Jurisdiction 19226
CATEGORY
June 1, 2015 thru June 30, 2015
TOTAL CALLS
Total Calls
CATEGORY
TOTAL CALLS
238
Structure Fires
2
Hazardous Calls
Vehicle Fires
1
Service Calls
11
Brush/Grass Fires
0
Good Intent Calls
26
Overpressure Rupture/Explosion - No Fire
1
6
System Malfunction, Malicious False
Refuse/Rubbish Fires
0
Unintentional False
Other Fires
4
Other False
1
7
Total False
22
Total Fires Rescue and EMS
165 (Vehicle Accidents with Injuries 10)
Mutual Aid Received
18
Mutual Aid Given
1
11
Weather Related 0
Incidents with Exposures
0
Fire Service Injuries
0
Fire Dollar Loss
Non-Fire Service Injury
0
Property
$2500
Fire Service Death
0
Contents
$ 500
Non-Fire Service Death
0
Fire Civilian Injuries
0
Property
$0.00
Non-Fire Civilian Injuries
0
Contents
$0.00
Fire Civilian Deaths
0
Non-Fire Civilian Deaths
0
Non-Fire Dollar Loss
10
25
Public Works Report – June 2015 SOLID WASTE:
Convenience center solid waste collected: 349.60 tons Solid waste tonnage collected: 48.7 tons Recycled materials collected: 34.49 tons PIT C&D: 210 cy Chips: 110 cy
SEWER: MONTHLY EQUIPMENT AND DAILY PUMP STATION INSPECTION, MAINTENANCE AND REPAIRS
MONTHLY BIOXCIDE TANK FILLING TVING OF LINE SEGMENTS DAILY PUMP STATION , SERVICE CONNECTION , AND MANHOLE INSPECTIONS CLEANED SEWER LINE SEGMENTS CLEANED WET WELL WALLS LODEN VISION CENTER @ TWO MILE PIKE INSPECTION COPPER CREEK PHASE 1 SECTION 2 SEWER LINE EXTENSION , MANDREL AND AIR TESTED THE SEWER LINES. COPPER CREEK SECTION 2 PHASE 1 NEW DEVELOPMENT KROGER NEW DEVELOPMENT, GREASE TRAP AND SEWER LINE INSTALL LODEN VISION CENTER @ TWO MILE PIKE GOODLETTSVILLE MIDDLE SCHOOL CONSTRUCTION METRO BAPTIST CHURCH NEW DEVELOPMENT CONSTRUCTION AND NEW SEGMENT INSPECTIONS, MAINTENANCE AND REPAIRS TRAINING: CHECKING PUMPS, OPERATING THE CUES TV TRUCK RAINFALL FOR MONTH : 2.46”
26
Public Works Total
YTD
Selected Performance Indicators Sanitation – Cart Repairs
18
115
Stormwater Inspections Performed
45
152
8
8
Street Sweeping
23
29
Tennessee One Calls
99
655
Street Signs
PUBLIC WORKS FACILITY, OUTREACH, & PROJECT REVIEW:
Participated in City-wide weekly staff meetings Daily underground storage tank testing Monthly fuel pump inspection and cleaning Annual fuel system audit (TDEC) Traffic signal inspection and maintenance Participated in Planning Commission, Board work sessions and Board of Commission meetings Various meetings with residents and business owners Various staff participated in various committee meetings Hosted internal project update meetings on Main Street and Conference Drive TDOT Local Programs (updates to public are available within the City Manager’s monthly report) Monthly stormwater manager’s meeting Touch-A-Truck with Parks Department Participated in various internal committee meetings Received calls from developers on policies, procedures, and ordinances related to land development, stormwater, and sewer. Incode software training
27
Utility billing set-up conference calls/Go-Live June 29th Met with WKU to establish long-term data collection program Stream Watch quarterly meeting MPO meeting attendance Wellness meeting participation Monthly safety meeting Interviews for open positions Attended TNSA/TDEC permit language meeting Compiling annual stormwater report for FY2014-2015 for review
STORMWATER: Educational Outreach Opportunities Facilitated monthly stormwater manager’s meeting. On-going training and sampling continues with both Vol State and Western Kentucky University students. Several students have been able to create posters for presentations at various academic events across the country. A new, long-term sampling program kicks off this year with Western Kentucky. This monitoring program will involve students specifically assigned to Goodlettsville and data collected will be submitted to TDEC to coincide with TDEC’s data they’ve collected. The ultimate goal is to improve the quality of the stream and water to remove it from the EPA’s 303(d) list of streams. Outfall inventory mapping project with Vol State. June 10 – monthly stormwater manager’s meeting June 18 – Stream Watch meeting Drainage Repair and Construction Inspection Drainage repair/clean-out: Cerro Vista, Cima, Donald, Moss Trail, Shevel, Garrett, Dickerson Road, Moncrief, Draper Drive, Melissa Court, Isaac, French, Utley, McCoin, Lucien, Swift, Fannin, Monticello, Madison Creek, Old Springfield Highway, Hitt Lane, Dry Creek Road, Old Dickerson, Robert Cartwright, Mathes Court, Roanoke, Happy Hollow, Miller Creek, Moss-
28
Wright Park, Alta Loma, Janette Av., Old Springfield Highway, Fannin, Dickerson, street drains Under road and/or drainage repair, upcoming projects: Wren, Bluebird, Meadowlark, Caldwell, Rivergate Parkway, Old Springfield Highway Inspections Report for June 2015 Weekly Stormwater Inspections: Site:
Copper Creek Copper Creek Sewer Extension Copper Creek Phase II Section 1 Goodlettsville Middle School Kroger Expansion Loden Vision Center Metro Baptist Church Addition Northcreek Stockpile/Northcreek Commons Towne Place Suites Tyson Expansion
NOV's Issued
4 0 0 0 1 2 0 0 0 completed
Reason for NOV silt fence repairs and tracking, pond maintenance
tracking dirt onto road tracking dirt onto road
New Residential: 2041 Crencor Drive 421 Buffalo Run 141 Two Mile Pike 103 Roanoke Drive 505 Mathes Court 107 Elizabeth Court
0 0 completed 0 completed new
Monthly Stormwater Inspections:
Cobblestone Condos Public Works Good Housekeeping Inspection
No other inspections for the month
0 0
inactive site/work stoppage
29
Pavement Condition Survey
Completed
list is under review for paving decisions
OUTSTANDING ISSUES: Working with TDOT to finalize CMAQ project FHWA/TDOT Local Programs Projects (Main Street, Conference Drive) Bent sign/retro-reflectivity sign replacement program (on-going)
30
Parks, Recreation, and Tourism Monthly Report June 2015 ADMINISTRATION Attended a Sumner County Visitor’s Bureau meeting on Historic Sites Continued work on Peay Park Conceptual Design Attended a Lunch and Learn on a product useful in streambank stabilization for needs at MossWright Park Met with multiple youth athletic leagues regarding league and tournament operations EVENTS Special Event Applications Submitted and Approved: First State Bank- Run For The Kids 5K: November 14, 2015 at Moss Wright Park TUSC Soccer Camp: June 29-July 3 at Field #3 Goodlettsville Youth Football & Cheer Camp: July 6-July 8 at Field #3 Soccer Shots: Wednesday & Saturday mornings from June 10-August 8 at the Visitors Center Green Space Events Hosted in June Country Lacrosse Tournament: June 13-14 Vintage Baseball Game: June 21, 2015 Rock of Ages Bible Soccer Camp: June 23-25 Music City Lacrosse Festival: June 27-28 Little League District Tournament: June 27-July 5 TUSC Soccer Camp: June 29-July 3 Events or programs conducted by Parks and Recreation in June Fun Friday “Touch a Truck” June 12, 2015 Music on Main: June 18, 2015 Fun Friday- “ Heroic Herptiles” June 26, 2015 ATHLETICS Current leagues operating in Goodlettsville parks in June Goodlettsville Little League Goodlettsville Girls Fast Pitch Softball Goodlettsville T-Ball Goodlettsville Adult Coed Sand Volleyball Goodlettsville Adult Women’s Sand Volleyball Goodlettsville Men’s Church Softball # of games conducted 67 Games- Baseball 54 Games- Softball 18 Games- Sand Volleyball # of practices 247 Practices- Baseball 150 Practices- Softball FITNESS Programs offered in June: Zumba, Zumba Toning, Tai Chi, Art of Longevity Tai Chi and Qigong, Yoga, Chair Aerobics, Chair Yoga PLEASANT GREEN POOL Attendance for the 2015 season (May and June): 6,689 MANSKER’S STATION Attendance for June: 268 Volunteer Hours: 121.5
31
PARKS DIVISION Equipment Repairs Tractor 4630 - Repaired tow bar bracket and Replaced 2 power steering hoses Truck 301 - Replaced battery. Dump truck 341 - Replaced pump for lifting the bed. Trash Truck 316 - Two solenoids were replaced and the hydraulic system flushed for the packer. Athletic Fields and Courts Aerated fields 3 and 4 on football and started filling in low spots. Began working on repairing the soccer fields. (Aerating, Sprigging, and filling in low spots. Prepared the quad for the District Tournament. (Cleaned under Bleachers, swept dugout, and brushed infields.) Installed net and boundaries for volleyball. Dragging court twice a week. Worked on irrigation on all fields. Checked fences on athletic fields. Pulled 3 sets of soccer goals for soccer camp on field 3 of football. Maintenance: Pleasant Green Replaced water heater in concessions. Repaired rock border around front sign. Trimmed shrubs and sprayed flower beds. Repaired leak in chase for restrooms. Community Center Trimmed shrubs in beds and mulched shrubs around playground. Removed overgrown brush and trees on the creek bank. Cut asphalt for bike racks, poured concrete, and re-installed the racks. Installed speed bumps and signs by playground. Moss-Wright Trimmed shrubs throughout the park. Removed hanging limbs from playground and by volleyball court. Added playground mulch Sprayed roundup along trail and practice fields. Repaired roof on football storage. Added asphalt millings along concrete down at football. Replaced toilet at comfort station that was vandalized. Goodlettsville Event Center Hauled table and chairs from the C.C. to the GEC building. Help move the senior center to the GEC. Installed cores and door knobs for the GEC. Installed signs, cleaned parking lot, and trimmed tree limbs at the GEC. Routine maintenance of restrooms, grounds, equipment
32
COMMUNITY DEVELOPMENT DEPARTMENT Sub-group: Economic Development Monthly Management Report: June 2015
Business Recruitment / Retention & Expansion Worked with Dr. Loden’s team including on construction of new building. Worked with landowner, design and engineering team for new TownPlace. Worked with landowner, design and engineering team for new Candlewood Suites. Sent out packets of information and communicated with company real estate personnel in an effort to establish interest in the Goodlettsville market area for their companies to locate a business. Worked with local landowner on design and engineering for a new Hotel. Met with a local developer in regards to the redevelopment of a property in Goodlettsville. Worked with various commercial real estate agents and property owners in an effort to get information on available property and buildings to add to data base and city website. Worked with developer on possibility of a new assisted living facility in Goodlettsville.
Meetings Attended Goodlettsville City Commission Goodlettsville BZA, Planning Commission Rural Transportation Plan meeting Forward Sumner meeting Forward Sumner Committee meeting Conference drive project update meeting Main Street revitalization meeting
33
COMMUNITY DEVELOPMENT Planning Department June 29, 2015 Ongoing Activities Numerous requests for information related to refinancing of properties in Goodlettsville. Collection of information and data tied to ongoing developments. Production of information and data needed for assembly of the monthly Planning Commission agenda. Production of monthly staff report for the regularly scheduled Planning Commission meeting. Responded to various requests for information pertaining to completion/implementation of approved plans.
Meetings Attended various meetings concerning Goodlettsville’s continuing participation in regional efforts: Goodlettsville Planning Commission Goodlettsville Board of Zoning Metropolitan Planning Organization Technical Coordinating Committee Metropolitan Planning Organization TCC discussion concerning status of CSX overpass project Attended MPO presentation to Davidson County jurisdictions concerning upcoming projects Attended TDOT Rulemaking Hearing concerning driveway access along state routes Special Projects
34
Goodlettsville Codes Department Activity Report June 2015 DEPARTMENT OF 4 EMPLOYEES: Larry DiOrio-Codes Director/Fire Marshall Marshal Mike Bauer-Senior Inspector/Fire Marshall Marshal Kerry Jackson/Property Standards Rhonda Carson-Administrative Assistant/Permit Technician
Scope of Activity Building(Commerc. & Resid.), Burn, Demolition, Blasting, Sign, Fireworks, Pool, Yard Sale Inspect existing businesses within city limits -Hotels, Restaurants, Stores, etc. Duties of Fire Marshal involving fires in the city limits Building Related Ensuring property standards compliance-sending letters and/or notification Following up on letters sent to ensure property concerns are now in compliance Illegal signs removed from city limits Training for the departments required certification test/International Building Certif. EPSC training and certification L. DiOrio and M. Bauer required training on Fire Code (Arson Training) Unpaid property maint.issues including grass cutting, demo of unsafe structures, etc. Report issued monthly for permit information-listed on City website Collect and Distribute Tax collected for Sumner County New Residential Homes M. Bauer assisting flood properties and FEMA requirements. Includes all documentation Assisting Metro/Davidson County 911 with assigning addresses for the city In-house plan review by M. Bauer/Assisted also with outsourced plan reviews Monthly Storm Water Report for Administrative Building/ Demolition of unsafe structure Municipal Code Violations Facilitate calls and inquiries citizens and contractors may have
Total Monthly
52 permits 3 inspections 1 investigation 80 inspections 60 notifications 50 inspections 42 signs 0 hrs./testing inc. 0 hours 4 hours 0 1 Report 4 Completed project 4 addresses 7 properties 1 Report 0 structure 0 citations daily
The purpose of the Codes Department is ensure that all citizens and contractors are assisted concerning the issues of: Building Codes and Safety, Fire Marshal Duties, and Property Maintenance Codes. The duty of this deparment is to inspect and enforce these regulations in a certified and professional manner.
Activity Issuing of Permits Fire Code Inspections Fire Investigations Building Inspections Property Standards Follow-up Inspections Signs Removed I.B.C. Training Storm Water Training Fire Inspection Training Property Maint. Liens Building and Codes Report Sumner County Impact Fee Flood Event/FEMA Issuing of Addresses Plan Reviews Storm Water Report Unsafe Structure Abatement Citations to Court Customer Service Calls
35
Date
06/02/2015 06/02/2015 06/04/2015 06/04/2015 06/04/02015 06/09/2015 06/09/2015
Cost 368,303.00 367,000.00 432,988.00
143B
26.01 26 19.14 26.05 141 26.06 140N 18 143O 18.12 25.04 26.05
143D 140 143F
Map
24
9 15.5 14 131 8 42 A9 114 27 45 149 56
2 20 25
Parcel
34
Address
Owner
Single Family Dwellings Davidson Sumner
617 Dorothy Drive 130 Two Mile Pike 846 Conference Drive 123 Northcreek Blvd. 205 Rivergate Parkway 935 Springfield Hwy 101 Brockhampton Ct. 118 N. Maple Ridge Lane 101 Old Stone Bridge Rd. 515 Dorothy Drive 359 Dorr Drive 117 French St. 202 Hollywood St. Conference Drive 105 Eric Court
4
0 4
Bill Graham Samantha Kavanagh Joe Staub Construction Biscan Construction Metro Public Library D. Lachman Ken Thomas Rodriguez Ed Sloan and Associates Abioddun Shotomide Billy Hicks BF Myers Wilson Garrett Towne Place Suites Emil Cimala
Meritage Homes Todd Scholar McPherson/Shaw
Total
2 103 Copper Creek Drive 51 107 Elizabeth Court Lot 25 A/B 186/188 Tara Lane
Lot
Goodlettsville Codes Department Building Report June 2015 Permit New Residential 20150130 20150155
06/04/2015 06/24/2015 06/30/2015
1,168,291.00
20150163
Total New Commercial 0.0000
06/09/2015
1,258,491.00
90,200.00
0.00
1,168,291.00
90,200.00
1,00.00 0.00 8,000.00
1,000.00 30,000.00 24,500.00 0.00 2,500.00 0.00 10,200.00 10,000.00 0.00 4,000.00 0.00
Total
20150125 20150126 20150131 20150133 20150134 20150139 20150140
Additions & Remodeling
20150141
06/11/2015 06/16/2015 06/17/2015 06/25/2015 06/24/2015 06/24/2015 06/24/2015
Total
20150145 20150153 20150154 20150157 20150158 20150159 20150161
Total New Residential Total New Commercial Total Add/Remodels
Total All Permits
Contractor's License 58003 104049
Owner Owner 55938 20484 Jarvis Sign Owner 61943 Owner Owner Owner Boatman Constr. Owner Owner 29265 Owner
Residential Remodel Residential Remodel Commercial Build-Out Construction Trailer Sign Firework Tent/Sales Sunroom Residential Remodel Fire/Life Safety Deck Demolition Tent Permit Carport Blasting Permit Residential Remodel
New Residential New Residential New Residential
Type Str
Sumner Davidson Davidson Davidson Davidson Sumner Davidson Sumner Davidson Sumner Davidson Davidson Davidson Davidson Sumner
Sumner Sumner Sumner
County
