Mar 12, 2018 - Salye Stein; Director Sandy Irwin and Administrative Assistant Holly ... Absent were Chair Emeritus Steve
LIBRARY ADVISORY BOARD PROGRAM ROOM 3, DURANGO PUBLIC LIBRARY 03/12/2018 4:30 PM AGENDA
1. PROCEDURES 1.1.
Roll Call
1.2.
Approval of Minutes of 1.2.1. Monday, February 12th, 2018
1.3.
Approval of Meeting Agenda
2. NEW BUSINESS 2.1.
City of Durango Community Engagement Process
2.2.
LAB discussion of Engagement Presentation
3. REPORTS 3.1.
Chair
3.2.
Director
3.3.
Friends of the Library Liaison
3.4.
City Council Liaison
3.5.
County Commissioners' Liaison
3.6.
Youth Advisory Commission Liaison
4. PUBLIC COMMENT 5. OLD BUSINESS 5.1.
LAB Board nominations, Elections of Chair and Vice-Chair
6. CLOSURE 6.1.
Summary of Actions
6.2.
Approval of Next Meeting Date and Time: 6.2.1. Monday, April 9th, 2018
6.3.
Agenda Requests
7. ADJOURNMENT
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Monday, February 12th, 2018
REGULAR MEETING LIBRARY ADVISORY BOARD Monday, February 12th, 2018 Program Room 3 Roll Call
Present were Chair Bill LeMaire; Vice-Chair Rachel Turiel (via phone); City Council Liaison Sweetie Marbury; County Liaison David Bygel; City Liaisons Lauren Ragland, Patty Templeton and Salye Stein; Director Sandy Irwin and Administrative Assistant Holly Williams. Absent were Chair Emeritus Steve Redding; County Liaison Karen Pontius; Youth Ex-Officio Brigid O’Brien and Friends of the Library president Maile Kane.
Approval of Minutes, Agenda
Mr. LeMaire called for a vote to approve the minutes, and all were in favor. Mr. LeMaire called for a vote to approve the agenda, and all were in favor.
Chair Report
Mr. LeMaire reported that Ms. Templeton is resigning from the Board. Salye Stein will be her replacement. The Board’s principle mission the last few years has been to advocate for more staffing at the library. Now that the Librarian I position has been secured, the Board needs to discuss what to advocate for next. The Board could draft a letter to the city and county stressing the need for no diminishment in library funds, and, if possible, increasing funding. At the Board’s March meeting, the city will present how they intend to address future funding issues in 2018. This may involve support from the Board. Mr. LeMaire attended a meeting of the North Main Improvement Team which was held to discuss the future needs of the community north of 15th Street. There will be another North Main meeting at the library on Wednesday, February 21st.
Library Director’s Report
Director Irwin reported that she has been in touch with City Ops and they have been in communication with CDOT regarding better road signage for the library. The City is in the process of updating the Boards and Commissions manual. Some by-laws and resolutions may be changing for the Board. This project should be finished in April. Ms. Irwin will share the updates with the Board when they are completed. Animas High School has a “Sophomore Inspire Week” where the
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Durango Public Library Board of Advisors February 12th, 2018 Meeting Minutes
students volunteer to do a service project in the community. The library had the students shift the entire downstairs book collection last week to make it more user friendly for patrons. Ms. Templeton moved to have Ms. Turiel and Ms. Stein develop an op-ed article about things that the library does that the public may not know about. Ms. Ragland seconded, and the motion carried. Aly Albert has been promoted from part-time to full-time Library Assistant I. Interviews will be held for her part-time replacement in the next two weeks. Advertising for the new Librarian I position closes today. The Children’s Room remodel is currently underway. It was paid for with the Building Fund, leaving a balance of $67,460. The Children’s Room is closed this week and will reopen on Tuesday, February 20th with new carpet, new computer stations and some new furniture. Separate zones for young children, elementary-aged and tweens will be part of the remodel, Delivery began of library materials to nine daycares and preschools throughout La Plata County. More groups may be added in the future. The library offers a “Materials by Mail” program for homebound patrons. The library worked with the Durango Adult Education Center to create an English Language Learning collection with our State Grants to Libraries funds in 2017. The library also periodically hosts an evening with DAEC’s students and their families to tour the library. The library visits both Sunshine Gardens and Four Corners Health Care weekly, bringing materials to those who are interested. Tuesday, February 13th at 6:00 pm is Adult Board Game Night. Monday, February 26th at 7:00 pm is Books & Brews at Animas Brewing Company. Tuesday, February 27th at 7:30 pm is Meet Crazy Horse Family Members & author W. Matson. The City is conducting a public engagement process to help staff and council better understand our community’s priorities and values and provide the City with an opportunity to inform the community about budget issues, programs and services. This process will take place over the next four months. Members of the City’s Public Engagement Team will conduct a 45 minute presentation at the next Board meeting. The kick-off meeting will be held on March 1st from 5:00 to 7:00 pm at the library. A Community Satisfaction survey will be available on Virtual City Hall at www.durangogov.org/engage on March 1st. Friends of the Library Report
Absent
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Durango Public Library Board of Advisors February 12th, 2018 Meeting Minutes
City Liaison Report
Ms. Marbury complimented the library on their well-attended and fun Snowdown events. Sales tax was down -1% in November 2017. The Board should consider writing a letter to the paper about the importance of shopping locally.
County Liaison Report
Mr. Bygel reported that he will be meeting with Commissioner Westendorff after each Board meeting to better share information between the Board and the County. Mr. Bygel asked if the Board currently had anything to share with the County. Mr. LeMaire shared that the Board would urge upon the county and city that there be no move to reduce the library’s share of the Joint Sales Tax. Ms. Irwin said that supporting broadband in rural areas is a critical topic which would allow the library to provide more downloadable content for patrons.
Youth Ex-Officio Report
Absent
Public Comment
None
Old Business
The Durango Botanical Society garden funding request was discussed. Due to the inclement weather, members of the DBS were unable to attend. But, John Anderson, the President of DBS, attended via phone and spoke with the Board about the new arboretum plans and the budget proposal of $73,895 to complete the arboretum. DBS requested $15,000 in funding from the Board to begin work on the arboretum. The funds would be used to purchase 50 trees which would be planted on the north side of the library in 2018. After the Board discussed pros, cons and concerns, Ms. Ragland moved to give the DBS $15,000 from the Building Fund for the arboretum garden with the requirement that the Board will receive a progress report from DBS no later than July of 2018. Ms. Turiel seconded, and the motion carried. The motion was put to a vote, and the Board voted unanimously to support the garden funding project. The Library Community Champion award for 2018 was discussed. Mr. LeMaire asked the Board to consider how to create more publicity and more financial sponsorship for this award. Ms. Irwin will write her next Shelf Life column about the award to help publicize it. It was agreed that nominations would open in early April and would close on May 31st.
New Business
The Board decided to postpone the nominations and elections for the Chair and Vice-Chair until the next Board meeting on March 12th.
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Durango Public Library Board of Advisors February 12th, 2018 Meeting Minutes
The Board reviewed the 2018 Meeting Schedule. Mr. LeMaire moved to add a Board meeting on April 9th. Ms. Ragland seconded, and the motion carried.
Summary of Action Items, Next Meeting Date
The Summary of Action Items was dismissed by Mr. LeMaire due to the meeting running out of time. The next meeting will be Monday, March 12th, 2018 from 4:30 to 6:00 pm in Program Room 3 at the library.
Adjournment
Mr. LeMaire moved to adjourn. Ms. Templeton seconded, and the motion carried. There being no further business, the meeting was adjourned at 6:20 pm.
Approved:
Submitted:
Bill LeMaire Chairperson
Sandy Irwin Library Director
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