Library Lantern - Taylor & Francis Group

April 2014 | Issue 1

Bodelian Library, Oxford, UK

Library Lantern The librarians’ newsletter from Taylor & Francis

Dear Librarian, Welcome to the first issue of the Library Lantern for 2014. We are already well into the month of March and so far it’s been a pretty productive year for the Taylor & Francis Library Marketing team. What do we have in store for you this issue? First, a report on our visit to the prestigious Bodleian Library in Oxford, home to more than 11 million printed items, in addition to 50,000 e-journals. The library team also made a visit to the “Sunshine State” to host a library workshop at the University of Central Florida, interacting with library professionals on a range of library and academic themes. Embracing the digital landscape we also bring this month news on the Taylor & Francis Online Mobile, which has received a refresh – with new features, new functionality, and a new look! We are also pleased to announce and share details on the Figshare Widget being added to Taylor & Francis Online, read on to learn more about this new support tool and the new subject areas it offers users access to. So there we have it plenty to digest this month, often best with your personal choice of beverage in hand. We’ll be back in June, till then happy reading. Share on Facebook Best wishes, Share on Twitter Taylor & Francis Library Marketing team

Table of Contents Bodleian Library Interview......................................... 2-4

Figshare Widget Added to Taylor & Francis Online.......8

Taylor & Francis and the University of Central Florida Host an Engaging Library Workshop.............................5

Taylor & Francis Visits Austin, Texas for the Electronic Resource Librarians (ER&L) Conference.......................9

Taylor & Francis Online Mobile: Knowledge on the Move................................................6

Where to Find Us.........................................................10 Get In Contact with Us.................................................11

New Open Access Journals in the Taylor & Francis Group Portfolio for 2014.................................................7

Visit the librarians’ area: www.tandf.co.uk/libsite


Interview with

Richard Ovenden Bodley’s Librarian at the Bodleian Libraries, University of Oxford

Q: The refurbishment project turning the New Bodleian into the Weston Library is a major development at the heart of and the university and the city of Oxford. What prompted such an ambitious transformation?

“A major transformation needed to happen to stop [the Weston Library] from falling down – or burning down!”

There were three key drivers for the change. The first was very straightforward – the building infrastructure was decaying and crumbling, and a major transformation needed to happen to stop it from falling down – or burning down! In 1999 we had commissioned a fire report from a fire consultancy which said that if there was a fire in the building there was a one in three chance of total building collapse. As we stored at the time about three and a half million books and a million and a half maps, the papers of six prime ministers, and J.R.R. Tolkien’s archive, we felt that it was something that needed to be sorted out. So we began to suggest to the university that a serious investment was needed. Also at the time we began to really suffer from a serious space crisis across the whole library system. That manifested itself in the new Bodleian

Library as piles of books in the aisles of the shelving units. It was a major health and safety problem, and so in order to deal with that we had to hire some commercial storage. That was in the salt mines of Cheshire, which we started using in 2004. We thought it would be a very short term solution, but we actually moved the materials out of there in 2011. At that point we had two and a half million books there, which is actually larger than the entire library system of Edinburgh university – the job that I’d been doing before starting at the Bodleian. So in 2005 we began to reconceive the whole strategy for the library in terms of its physical estate with the new Vice-Chancellor. That meant building a new off-site storage facility that would relieve pressure for several decades on the storage of print in central Oxford. We planned to move low-use print, and in particular journals that had been digitized, into much cheaper storage where we would only call it up in rare instances.

“The library’s needs could be mapped much more directly onto the university’s corporate objectives – support of research and teaching and wider engagement with society.”

This would let us reuse the space in central Oxford for different things – basically for people, whether they are the general public, scholars, or staff. So we turned the new Bodleian building away from being just a warehouse for books, to being a mixture of storage for the special collections (very rare, valuable materials that needed to be in a British standard compliant storage facility), and of space used for new scholarly purposes, or for engaging with the public. Through this period the university’s own strategic aims began to change with a greater focus on wider engagement with society, and so the library’s needs could be mapped much more directly onto the university’s corporate objectives – support of research and teaching and wider engagement with society. The opening up of the special collections through physically opening the building up and creating more exhibition space, putting a lecture theatre in, and making it easy for the public to come into parts of the building – those were all the sort of thing that our external donor community really responded to. At the same time the building will have a new digitization suite, a new conservation facility, a new facility for teaching using primary sources, and also for blending digital and physical scholarship together.


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Library Lantern The librarians’ newsletter from Taylor & Francis Q: The refurbishment project has a stated aim of expanding public access to the Bodleian’s treasures – along with supporting advanced research – bringing two very different audiences with different needs into the same building. How will the library aim to do both, and what benefits will bringing this dual approach bring? The building has been designed as an integrated intellectual whole: so they are not separate activities, they are all part of the same cycle of academic endeavour. I think that’s what’s happening to Higher Education more broadly, particularly as public finances come under greater pressure. The impact

“We want to bring our students together with the extraordinary inheritance of 800 years of collecting manuscripts and rare books.” agenda has become much more obvious within higher education, very explicitly so in the Research Excellence Framework, but also more generally – with questions like “what’s the point of having a university?” Well, if you can show some of the research that is happening, very erudite, sometimes very obscure research, through an exhibition like the current one we have on medical innovation that’s happened at Oxford University over the last 800 years, you can answer that question visibly. Everybody can relate to Harvey discovering the circulation of the blood, or Josh Silver’s self-correcting glasses, and the library can play a role in helping the broader public understand the excellent research that goes on in a place like the University of Oxford. That particular exhibition had 8,000

people come to it in the first month. That’s what we want to do on a much bigger scale and more professionally, with much better infrastructure in the new building. At the same time we want to bring our students together with the extraordinary inheritance of 800 years of collecting manuscripts and rare books in the university, and to give them direct access to those riches, but in a safe environment that is designed for the purpose. For example in my previous job in Edinburgh we used to have a graduate class once a year in the

“The building has been designed as an integrated intellectual whole.” library and we would bring along a very rare manuscript and a specialist scholar. We would invite graduate students along, and we would get what we thought was a great turnout: maybe 20 students. The first time I did it here, which was on a famous manuscript called the Vernon manuscript (one of the great Middle English manuscripts, and a repository of Middle English poetry),

we had 70 people show up. There was no seminar room to house it in, and so we had a queue of people outside. So it is important to have a space where you can actually bring a large group together safely and use technology to enhance their

“There is a blended toolset for research which is both physical and digital – genuinely hybrid – and it provides the best of both worlds.” experience of looking at a famous manuscript as part of their research experience. It is important with undergraduates too: every time we bring in a small group of English students to look at the Shelley notebooks, you can see that it is an experience they will remember for the rest of their lives. We looked for inspiration for the design in lots of places: we went to the university of Texas at Austin, we went to Yale, we saw what was happening at the University of Virginia, and we have tried to take some of the best elements of our peer institutions, and bring them all


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Library Lantern The librarians’ newsletter from Taylor & Francis together in this new space. We are also going to have a space for digital scholarship, where someone can use the latest GIS software whether they are doing earth sciences, or ancient Greek history: they will have access to our geodata specialist and to the latest suite of software and high resolution screens and plotters and the most advanced digital support for their scholarship.

doing pigment analysis: you can look at large swathes of manuscripts and using scientific techniques work out where the manuscript was illuminated or where the materials for the creation of that book had to come from. So there is a blended toolset for research which is both physical and digital - genuinely hybrid – and it provides the best of both worlds.

Q: Libraries around the world are being changed by the accessibility and flexibility that taking their book collections online creates for their patrons. The Bodleian’s Special Collections include copies of the Magna Carta, maps, illuminated manuscripts, and even documents on papyrus – physical artefacts which scholars are often eager to inspect closely as part of their research. How will the Weston Library balance these competing priorities?

Q: Given the wealth of material in the special collections, do you have a personal favourite?

The refurbishment of the Weston Library is not all the Bodleian is doing, and there is a much broader context. We have been investing heavily in licencing electronic resources, journals, e-books, and making big strides forward there. Our institutional repository is supporting the Open Access movement, and we are moving into research data management as well. Digital tools for scholarship will be provided at the Weston Library: for example you will be able to have access to very high resolution monitors, to blow up details from an illuminated manuscript, flip them round, and change the colour balance. Our conservation laboratory will provide access to multi-spectral imaging equipment, and support a scientific approach to the analysis of physical artefacts. We are working in analogous ways to archaeologists in that sense, and we are actually working with science departments in the university who are interested in

It changes all the time! The collection is so vast that you are constantly being introduced to new things, or things are being discovered all the time. I really love a famous manuscript called the Codex Mendoza. It is a manuscript which was written in the 1520s in what we now call Mexico City. It was written in Mixtec which was the pictographic language of the Aztec people, and it described the daily customs of the people who lived in that region. For example it shows you how children were disciplined if they were naughty: you put them under your arm and you held their face over the fire, and you put chillies in the fire. The Codex has a commentary written by a Spanish priest in the army of conquest, who translated what was happening in these images into Spanish. The book was put on a Spanish galleon to be sent back to the Emperor Charles V, but the ship was captured by French pirates in the Caribbean, and it was

[The Codex Mendoza] shows you how children were disciplined if they were naughty: you put them under your arm and you held their face over the fire, and you put chillies in the fire.”

sent back to France to the court of Henri IV. He gave it to his cosmographer royal, the man who was meant to know everything about the world in the French court, a man called Andre Thevet, and Thevet then traded it with the famous chaplain to the English embassy in Paris, Richard Hakluyt. Hakluyt published stories about global travel, and he published the Codex and made it famous in the early 17th century, as part of his books on great voyages. These kinds of story through space and time are what I really love about the collection!

About Richard Ovenden Richard Ovenden was educated at Durham University and University College London, and has worked as a professional librarian since 1985. He has served on the staff of Durham University Library, the House of Lords Library, the National Library of Scotland (as Deputy Head of the Rare Books Section), the University of Edinburgh (as Director of Collections), and since 2003 at the Bodleian Libraries (first as Keeper of Special Collections, since 2011 as Deputy Librarian, the Bodleian Libraries, and since 2014 as Bodley’s Librarian). Richard sits on the Panel of the National Heritage Memorial Fund, is a Trustee of the Krazsna Kraus Foundation and of the Victoria County History for Oxfordshire, of Chawton House Library, serves on the Council of the Bibliographical Society and is was until recently Chair of the Digital Preservation Coalition. He has published widely on the history of collecting, the history of photography and on professional concerns of the library, archive, and information world. Recently Richard headed Oxford’s involvement with the Google mass digitization project. He holds a Professorial Fellowship at Balliol College, Oxford.


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Taylor & Francis and the University of Central Florida Host an Engaging Library Workshop First stop on our 2014 workshop calendar was the “Sunshine State”…Orlando, Florida to be precise! Taylor & Francis & the University of Central Florida (UCF) collaboratively hosted a library workshop in the John C. Hitt library at UCF (Orlando, FL) on Tuesday, February 25, 2014. The purpose of the Workshop was to interact with library professionals on a range of library and academic themes. Library Communications Manager, Elyse Profera hosted the event with Adam Feine, Journal Sales Executive, and Stacy Sieck, Publisher. Guests from academic and special libraries throughout the state of Florida which attended include: Florida Institute of Technology, Florida State University, University of Tampa, Florida Fish & Wildlife Institute, and the NASA KSC Library, to name a few. During the event, Barbara Tierney, Head of Research & Information Services, University of Central Florida, facilitated a panel discussion where 8 subject librarians spoke about their recommendations for marketing online resources to the academic end-users. The University subject librarians recently have created their own subject area newsletters and send these out to students to help build awareness of content that the library subscribes to.

Dr. Rosalind J. Beiler, Director of Public History and Associate Professor of History, University of Central Florida, presented: “The Role of Digital Collections in 21st Century Scholarship.” Dr. Belier spoke about the value of teaching with digital collections; she talked about how digital collections aide in development of new skills and facilitate access to primary sources. Dr. Beiler’s presentation followed with a presentation and product demonstration given by Adam Feine on Taylor & Francis’ newest digital archive product, the South Asia Archive. On February 26, Taylor & Francis stayed on-site at the UCF to host a few more sessions specific to UCF academic faculty and librarians. Elyse Profera presented an analysis of Taylor & Francis content usage and Stacy Sieck ran an informative discussion on tips and best practices around how to get published in a Taylor & Francis journal. It was a productive and exciting two days at the University of Central Florida. Workshops are one of the many ways Taylor & Francis conducts outreach to the library community, and we are looking forward to our next approaching event; next stops on our radar are Santiago, Chile, and Paris, France.


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Taylor & Francis Online Mobile Knowledge on the Move Taylor & Francis Online Mobile receives a refresh – with new features, new functionality, and a new look! Did you know you can access your University subscriptions by pairing your device so you can access content wherever you are? This simple process is explained in our video demo and FAQs. This service is provided to subscribers at no additional cost. With a magazine style tablet view, Taylor & Francis Online Mobile offer a smooth look and easy browse: *NEW* Open Access on Mobile Taylor & Francis Open journals now have their own page on Taylor & Francis Online Mobile, giving them the visibility that they deserve. The new ‘Open Access’ page on Taylor & Francis Online Mobile lists all of the T&F Open journals, as well as the forthcoming open journals, making them more discoverable than ever before. *NEW* In-app purchase An in-app purchase button has been added to article pages and will appear to all users when they don’t have access to a particular journal. Personalised home page – where users can save Journals of particular interest, from which location, they can view the journal homepage, and easily navigate to a particular issue. Improved navigation – with one tap, from any page, users can access a

sidebar where they can navigate to any area of the site that they wish, or carry out a range of actions, such as logging in, running a search, signing in to their social network account, or checking their account. Improved reading experience – users can opt to remove the banner advert at the top of the page to give them a greater amount of space on the page for the article. Improved search – with the new facetted search, users can run a search, and narrow down their results by: Keywords; article type; content type; author; date range; and series title. More journal information – journal covers are now included on the app, making it easier for users to visually identify which journal it is they are looking at/for. Also, the Table of Contents page now displays subject

headings, providing users with the information that they need to determine whether they wish to read the article, without having to first click through to the article Citation information – where an article has been cited in another paper, a speech bubble icon will appear on the bottom left of the article. Tapping on that icon will present the user with a list of citations. And more… Full size figures Favourite articles Download to your device (for offline reading) Social sharing Database link We have print promotional resources available to help raise awareness of this resource. Should you require copies of these for your library, please get in touch at [email protected].


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New Open Access Journals in the Taylor & Francis Group Portfolio for 2014 We are delighted to welcome five new journals publishing under the gold open access mandate in 2014. These journals are: • Energy Technology & Policy • Journal of Plant Interactions • Mycology • Regional Studies, Regional Science • Statistics & Public Policy • Biotechnology and Biotechnological Equipment For more information on our open access journals, as well as information on our broader program, go to our dedicated OA page on Taylor & Francis Online.


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Figshare Widget Added to Taylor & Francis Online Taylor & Francis is pleased to announce it went live with the Figshare widget during the first quarter of 2014. All articles published from 2014 onwards across the following subject areas: Environment & Agriculture, Engineering, IT & Applied Sciences, and Physical Sciences & Mathematics lists, that have supplemental material, will now have the Figshare widget in their supplemental tab. The supplemental tab has been opened up so that all users, regardless of whether they have access to the article or not, can access the supplemental material.

What is the Figshare Widget? Taylor & Francis Online (TFO) now offer the Figshare widget, a display box that sits inside the supplemental tab. It provides a clearer view of the supplemental content and enables the user to view that content there and then, without having to open up each file individually – now end-users are able to view all of the files together and simply scroll through them.

What’s the purpose? Taylor & Francis’ goal with the Figshare widget was to make supplemental material more discoverable, usable, and citeable. Discoverable. All content that is in the Figshare widget on TFO is also in the Figshare repository, and all content on the Figshare repository is also indexed by Google (and other search engines). Each item of supplemental content on Figshare also has a link back to its corresponding article on Taylor & Francis Online, so not only is the supplemental content more discoverable, so is the article. The widget also includes links to social networks, making it easy for users to share pieces of supplemental

material with their peers via Facebook and Twitter. Usable. Supplemental material is now much more usable as it is clear from the display what each item is, as not only is the item itself displayed, but also a title and descriptor. Where appropriate, the image can be enlarged for a clearer, more detailed view, and downloaded to be re-purposed. The widget also displays metrics including how many times the item has been viewed, and how many times it has been shared, giving the user an idea of the reach and relevance of each item. Citable. Each item also includes citation information so that this content can be appropriately cited in future research. To keep pace with evolving standards and practices across the publishing landscape, Taylor & Francis Online is updated monthly. We will be monitoring the usage and referrals from each piece of supplemental material to gauge what impact Figshare is having on both this content, and on the articles from which they are associated.


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Taylor & Francis Visits Austin, Texas for the Electronic Resource Librarians (ER&L) Conference Most think of Austin, Texas, as a place to attend the SXSW Music Festival and enjoy traditional Texas barbeque. To add to Austin’s bucket list, at least for electronic resource librarians, is the annual ER&L Conference gathering. The ER&L Conference takes place annually around mid-March for e-resource library professionals, publishers, vendors, and those involved in the library industry to attend a conference filled with productive sessions focused on hot library topics.

Taylor & Francis Northeast US Regional Sales Manager Beth Mullen with ER&L travel grant winner, Roxanne Brazell, Wayne State University

For the second consecutive year, Taylor & Francis was pleased to sponsor travel grants to allow two future paraprofessionals attend the ER&L Conference as a way of showing appreciation and a commitment to the future of library & information science. The grant included the costs of conference registration, air travel costs, and housing for each winner. The travel grant recipients for 2014 were: Roxanne Brazell, Wayne State University Heather Hilton, City University of New York Hilton states, “The Electronic Resources and Libraries Student Travel Grant has gifted me an opportunity I could have never hoped was possible, a chance to learn cutting-edge ideas and methods in electronic resources. It is the possibility of meeting other like-minded individuals—people who share the same passion for information that I have— and learning from them outside a classroom.” On behalf of the entire team at Taylor & Francis, we could not have been more pleased to offer this sponsorship and will continue to explore future opportunities at other library conferences and tradeshows across the world to help shape the future of librarianship.

Taylor & Francis Central US Regional Sales Manager Lauren Cash with ER&L travel grant winner, Heather Hilton, City University of New York


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Where to Find Us T&F is ready to exhibit! Check out the list of Conferences you can find us at in 2014:

Ontario Library Association Super Conference Toronto, ONT

UKSG Annual Conference 2014 Harrogate, England

Kentucky Joint Spring Conference Carrollton, Kentucky Academic and Special Libraries Conference 2014 Dublin, Ireland SLA 2014 Annual Conference Vancouver, B.C.

ACRL New England Conference Worcester, MA

Timberline Acquisitions Institute Timberline Lodge, OR

SUNYLA 2014 Buffalo, NY

CARL Conference San Jose, CA

ODOK Conference 2014 Zell Am See, Austria

ALA Midwinter Meeting 2014 Philadelphia, PA FCCN Conference 2014 Évora, Portugal

ALA American Library Association 2014 Annual Conference Las Vegas, NV SCELC Vendor Day California

DEFF Online 2014 Copenhagen, Denmark

Bibliothekartag (German Libraries Day) 2014 Bremen, Germany

BIS Conference 2014 Lugano, Switzerland

NASIG 2014 Conference Fort Worth, TX

ER&L Conference Austin, TX

SLA - Arabian Gulf Chapter Annual Meeting 2014 Doha, Qatar

North Carolina Serials Conference Chapel Hill, NC

INFO Conference 2014 Tel Aviv, Israel

Charleston Annual Conference 2014 Charleston, SC



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We value your feedback, so please get in touch. Telephone: +44(0)20 7017 6566 Email: [email protected] Web: www.tandf.co.uk/libsite Visit the librarians’ area: www.tandf.co.uk/libsite

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