Lowell City Council Meeting Agenda Council Chambers City Hall, 107 ...

Lowell City Council Meeting Agenda Council Chambers City Hall, 107 East 3rd Street Tuesday, February 21, 2017 at 7:00 P.M. *Please silence your cell phones as a courtesy to everyone* Call to Order/Roll Call/Pledge Councilors:

Mayor Bennett ____ Burford ____ Osgood ____ Angelini ____ Harris ____

Approval of Agenda Consent Agenda: Council members may request an item be removed from the Consent Agenda to be discussed as the first business item of the meeting. Minutes – City Council Regular Meeting – January 17, 2017 Minutes – City Council Study Session – January 31, 2017 Minutes – City Council Study Session – February 7, 2017 Voucher Directory – February 21, 2017 Presentations 1. Fiscal Year 2015-16 Audit Report Public Comments: Speakers will be limited to three (3) minutes. The Council may ask questions, but will not engage in discussion or make decisions based on public comment at this time. The Mayor may direct the City Administrator to follow up on comments received. When called, please state your name and address for the record. Direct all comments to the Council through the Mayor. Council Comments (three minutes per speaker) All speakers are expected to be polite, courteous, and respectful when making their comments. Personal attacks, insults, profanity, and inflammatory comments will not be permitted. Reports of the City Administrator: City Administrator Report Financial Report Police Report Public Works Report Draft Committee Minutes Business Meeting: Items Removed from Consent Agenda Old Business: None New Business: 1. Resolution 668 – Management Response to the City Auditor – Discussion/Possible Action 2. Advertisement of RFP for Municipal Finance Software – Discussion/Possible Action 3. Consideration of Municipal Code Contract – Discussion/Possible Action The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to Joyce Donnell at 541-937-2157.

4. City Council Representation on External Boards and Committees – Discussion/Possible Action Other Business Mayor Comments Community Comments: Limited to two (2) minutes if prior to 9:30 PM Adjourn Future Meetings / Dates to Remember: 2-27-17 Lowell School District Board Meeting – 7 PM at PDC 3-1-17 Economic Development Committee Meeting – 1 PM at City Hall 3-1-17 Planning Commission Meeting – 7 PM at City Hall 3-2-17 Parks and Recreation Committee Meeting – 6 PM at City Hall 3-6-17 Library Committee Meeting – 6 PM at City Hall 3-7-17 City Council Work Session – 6 PM at City Hall 3-14-17 Blackberry Jam Festival Committee Meeting – 7 PM at City Hall 3-14-17 Lowell Fire District Board Meeting – 7 PM at City Hall 3-21-17 City Council Regular Meeting – 7 PM at City Hall

The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to Joyce Donnell at 541-937-2157.

AGENDA ITEM SUMMARY

TO: FROM: DATE: SUBJECT:

Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 Consent Agenda

     

DISCUSSION ACTION RESOLUTION ORDINANCE PROCLAMATION REPORT

SUMMARY: The Consent Agenda for the February 21, 2017 City Council meeting includes the minutes for the City Council Regular Meeting January 17, 2017, City Council Study Session on January 31, 2017, City Council Study Session on February 7, 2017, and Voucher Directory for February 21, 2017. FISCAL IMPACT: 1. City Council Regular Meeting Minutes – January 17, 2017 – No fiscal impact. 2. City Council Study Session Minutes – January 31, 2017 – No fiscal impact. 3. City Council Study Session Minutes – February 7, 2017 – No fiscal impact. 4. Voucher Directory – February 21, 2017 – Includes expenditures that were approved during the annual budget process. Items above the purchasing threshold of the City Administrator or Department Head are presented to the City Council for prior approval. COURSES OF ACTION: 1. Motion to approve the consent agenda as presented. 2. Motion to remove an item from the consent agenda and place on the Business Meeting for additional review, discussion or amendment.

RECOMMENDATION: N/A

ATTACHMENTS: 1. City Council Regular Meeting Minutes – January 17, 2017 2. City Council Study Session Minutes – January 31, 2017 3. City Council Study Session Minutes – February 7, 2017 4. Voucher Directory – February 21, 2017

City of Lowell, Oregon Minutes of the City Council Meetings January 17, 2017

The regular meeting was called to order at 7:01 PM by Mayor Bennett Members Present: Mayor Don Bennett, Jim Burford, Maggie Osgood, Gail Harris, Member Absent: Patricia Harris Consent Agenda: Councilor Burford move to approve consent agenda, second by Councilor Harris. PASS 4:0 Public Comments: Steve Paulson 520 Sunridge Lane, wanted to encourage the City to pursue yard waste pickup service with Sanipac. Gary Reese 237 E 4th Street, voiced concern with the inferior quality of service with Sanipac and encouraged the council to look at Lane Apex Disposal Service. Council Comments: None City Administrators Report: CA Cobb reported on CIS Best Practices Survey, Oregon Parks and Recreation Department Grant Workshop, LCOG Annual Appreciation Dinner, FY 2015-16 Financial Audit, Wetland Monitoring, and Study Session schedule. Financial Report: Quarterly Financial Report for Oct. – Dec. 2016 in packet. Discussion followed. Police Report: December report in packet. Public Works Report: Max Baker, Public Works Director provided a written report, that the CA reviewed in his absence. Old Business: None New Business: 7:25 PM • Dexter Lake Farmers Market – CA introduced item and representatives of the Dexter Lake Farmers Market - Pam Driscoll 81394 Lost Creek Road, Dexter and Marian McClain 38574 Dexter Road, Dexter. They presented information about the Market. Councilor Burford move to approve the use of Rolling Rock Park for the Dexter Lake Farmers Market upon furnishing adequate insurance with the City of Lowell as an additional insured and completion of a Park Use Permit, second by Councilor Osgood. PASS 4:0 • Open Burning Survey Results – Public Comment – Steve Paulson 520 Sunridge Lane, spoke in favor of an open burning ban in Lowell. CA gave a summary of survey of results, 23 responses were received. Councilor Burford move to have a work session to discuss options for open burning, second by Councilor Osgood. Discussion followed. PASS 4:0 • City Engineer Contract – CA introduced item, one proposal was received from Civil West Engineering Services Inc. Councilor Burford move to award the engineering services contract with Civil West Engineering Services Inc., as amended. Second by Councilor Harris. PASS 4:0

1

• City Administrator Contract – Councilor Burford move to approve the 2017 City Administrator contract with Jared Cobb as amended, second by Councilor Harris. PASS 4:0 • City Administrator Objectives – CA introduced item, he provided objectives for the upcoming year. Discussion followed. Councilor Harris move to approve the 2017 City Administrator Objectives, as written. Second by Mayor Bennett. PASS 4:0 Other Business: None Mayor Comments: None Council Comments: None Public Comments: Steve Paulson 520 Sunridge Lane, inquired if the consent agenda was approved at the start of the meeting. Mayor responded yes. Adjourn: 8:00 PM

Approved: ________________________ Don Bennett, Mayor

___________________ Date

2

City of Lowell, Oregon Minutes of the City Council Work Session January 31, 2017 The meeting was called to order at 6:00 PM by Mayor Bennett Members Present: Mayor Bennett, Jim Burford, Maggie Osgood, Gail Harris, Patricia Angelini Work Session Topic(s): • • • •

•

Review St. Vincent de Paul Home of Your Own Program – Andy Clay of St. Vincent de Paul presented updated information on program and buildable lots in Lowell. Discussion followed. Review Annual Strategic Planning Process – CA Cobb reviewed process and provided a chart of a recommended schedule for reviewing and updating the Strategic Plan and other related planning documents. Review Monthly Meeting Schedule for City Council and Committees – CA presented a proposed monthly meeting schedule for the City Council and Committees. Discussion followed. Review External Organizations and City Council Representation - CA provided written information on a number of committee’s outside of the City of Lowell, and suggested representation of the Council. Mayor gave a brief review of each committee. CA recommends formally appointing someone to each committee in an upcoming meeting. Review Fiscal Policies and Financial Management Procedures Manual – CA presented a copy of the manual to each member. CA proposed issuing checks on a weekly basis.

Adjourn: 8:15 PM


___________________ Date

1

City of Lowell, Oregon Minutes of the City Council Work Session February 7, 2017 The meeting was called to order at 6:01 PM by Mayor Bennett Members Present: Mayor Bennett, Jim Burford, Maggie Osgood, Patricia Angelini, Gail Harris Work Session Topic(s): Open Burning Regulations - CA presented item with possible options. Discussion followed. The CA will develop a proposal for a compost and dump site for yard debris. A draft ordinance will also be prepared for review and discussion at the next City Council Study Session on Tuesday, March 7. Ordinance Codification Process - CA introduced item and the need for the Lowell Revised Code to be updated. Discussion followed. A recommendation will be brought back to the Council. Adjourn: 7:45 PM


___________________ Date

1

Fund Transaction Summary Transaction Type: Invoice Fiscal: 2016-2017 - February 2017 - 2nd Council , 2016-2017 - February 2017 - 1st Council

Fund Number 010 012 030 040 045

Description GENERAL FUND STREET FUND WATER FUND SEWER FUND UTILITY DEPOSIT FUND Count: 5

Printed by BONNIECOMPUTER\User on 2/17/2017 12:24:22 PM Fund Transaction Summary

Amount $9,661.24 $2,713.14 $8,787.84 $12,815.46 $62.62 $34,040.30

Page 1 of 1

Voucher Directory

Vendor

Number

Reference

Account Number

Backflow Specialties 14170

Description

Amount

2016-2017 - February 2017 - 1st Council Invoice - 1561 030-100-6792 Total Invoice - 1561

Total 14170 Total Backflow Specialties Banner Bank 14148

Reimbursable Expenditure

$120.00 $120.00 $120.00 $120.00

2016-2017 - February 2017 - 1st Council Invoice -1/18/17 010-100-6134 010-120-6134 030-100-6134 030-100-6230 040-100-6230 Total Invoice -1/18/17

Total 14148 Total Banner Bank Cascade Columbia 14149

General Supplies General Supplies General Supplies Other Repair & Maintenance Other Repair & Maintenance

$87.05 $87.04 $39.95 $30.90 $39.95 $284.89 $284.89 $284.89


Total 14149 Total Cascade Columbia Century Link 14171

Chemicals & Lab Supplies

2016-2017 - February 2017 - 1st Council Invoice - 319B 2-12-17 030-100-6440 Total Invoice - 319B 2-12-17

Total 14171 14187

Telephone Services

$82.87 $82.87 $82.87

2016-2017 - February 2017 - 2nd Council Invoice - Feb. 2017 010-100-6440 030-100-6440

Execution Time: 59 second(s)

$1,080.68 $1,080.68 $1,080.68 $1,080.68

Telephone Services Telephone Services

Printed by BONNIECOMPUTER\User on 2/17/2017 12:26:54 PM Voucher Directory

$189.34 $224.37

Page 1 of 23

Vendor

Number

Reference

Account Number

040-100-6440 Total Invoice - Feb. 2017 Total 14187 Total Century Link CenturyLink Business Services 14150

Telephone Services

Amount $73.84 $487.55 $487.55 $570.42


Total 14150 14179

Telephone Services

$2.16 $2.16 $2.16

2016-2017 - February 2017 - 2nd Council Invoice - 1400429101 010-100-6440 Total Invoice - 1400429101

Total 14179 Total CenturyLink Business Services City of Lowell 14151 Invoice - 1/30/2017 010-100-6420 010-100-6425 010-120-6420 010-120-6425 010-150-6420 010-150-6425 030-100-6420 030-100-6425 040-100-6420 040-100-6425 Total Invoice - 1/30/2017 Total 14151 Total City of Lowell DCBS-Fiscal Services 14152 Invoice - 4th Qtr 010-140-6524 010-140-6525 Total Invoice - 4th Qtr Total 14152 Total DCBS-Fiscal Services


Description

Telephone Services

$5.33 $5.33 $5.33 $7.49

2016-2017 - February 2017 - 1st Council Water Services Sewer Services Water Services Sewer Services Water Services Sewer Services Water Services Sewer Services Water Services Sewer Services

$21.63 $40.57 $45.48 $108.20 $7.22 $13.53 $36.42 $54.10 $250.26 $486.90 $1,064.31 $1,064.31 $1,064.31

2016-2017 - February 2017 - 1st Council Building Permit Costs Electrical Permit Costs


$48.48 $11.52 $60.00 $60.00 $60.00

Page 2 of 23

Vendor

Number

Reference

Account Number

Description

14153

2016-2017 - February 2017 - 1st Council Invoice - 9330225427, 9330225419 010-100-6134 General Supplies 010-120-6220 Building Repair & Maintenance Total Invoice - 9330225427, 9330225419

Amount

Grainger

Total 14153 14180

2016-2017 - February 2017 - 2nd Council Invoice - 9353175640 012-100-6134 030-100-6134 040-100-6134 Total Invoice - 9353175640

General Supplies General Supplies General Supplies

Total 14180 Total Grainger H.D. Fowler Co. 14181

$33.32 $101.94 $101.94 $237.20 $237.20 $325.44


Total 14181 Total H.D. Fowler Co. Hunter Communications 14154

Other Repair & Maintenance

$18.24 $18.24 $18.24 $18.24

2016-2017 - February 2017 - 1st Council Invoice - Jan 15, 2017 010-100-6435 010-150-6435 Total Invoice - Jan 15, 2017

Total 14154 14188

Internet Services Internet Services

$77.47 $77.47 $154.94 $154.94

2016-2017 - February 2017 - 2nd Council Invoice - Feb 15, 2017 010-100-6435 010-150-6435 Total Invoice - Feb 15, 2017

Total 14188 Total Hunter Communications IRS-Federal Income Tax 20170201

Internet Services Internet Services

$77.47 $77.47 $154.94 $154.94 $309.88

2016-2017 - February 2017 - 1st Council Federal Income Tax - 1152 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050


$76.50 $11.74 $88.24 $88.24

Public Works Director Overtime Public Works Director Overtime Public Works Director


$13.46 $2.10 $13.46 $2.10 $13.46 Page 3 of 23

Vendor

Number

Reference

Account Number

010-160-5220 012-100-5050 012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total Federal Income Tax - 1152 Federal Income Tax - 1153 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010 030-100-5010 040-100-5010 Total Federal Income Tax - 1153 Federal Income Tax - 1154 010-100-5058 010-120-5058 012-100-5058 030-100-5058 040-100-5058 Total Federal Income Tax - 1154 Federal Income Tax - 1155 010-100-5014 010-140-5014 010-180-5014 030-100-5014 040-100-5014 Total Federal Income Tax - 1155 Federal Income Tax - 1156 010-100-5052 010-120-5052 012-100-5052 030-100-5052 040-100-5052 Total Federal Income Tax - 1156 Federal Income Tax - 1157 010-100-5054 010-100-5220 010-120-5054 010-120-5220 Execution Time: 59 second(s)

Description Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime

$2.10 $40.39 $6.29 $94.22 $14.68 $94.23 $14.68 $311.17

City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator

$62.00 $20.67 $41.33 $20.67 $20.67 $41.33 $103.33 $103.34 $413.34

Maintenance Worker I Maintenance Worker I Maintenance Worker I Maintenance Worker I Maintenance Worker I

$0.55 $4.98 $1.11 $2.21 $2.21 $11.06

City Clerk City Clerk City Clerk City Clerk City Clerk

$17.54 $8.77 $8.77 $70.13 $70.14 $175.35

Utility Worker I Utility Worker I Utility Worker I Utility Worker I Utility Worker I

$7.46 $7.46 $14.92 $59.69 $59.69 $149.22

Utility Worker II Overtime Utility Worker II Overtime

$5.40 $1.40 $5.40 $1.40


Amount

Page 4 of 23

Vendor

Number

Reference

Account Number

012-100-5054 012-100-5220 030-100-5054 030-100-5220 040-100-5054 040-100-5220 Total Federal Income Tax - 1157 Medicare - 1152 (1) 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050 010-160-5220 012-100-5050 012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total Medicare - 1152 (1) Medicare - 1152 (2) 010-100-5315 010-120-5315 010-160-5315 012-100-5315 030-100-5315 040-100-5315 Total Medicare - 1152 (2) Medicare - 1153 (1) 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010 030-100-5010 040-100-5010 Total Medicare - 1153 (1) Medicare - 1153 (2) 010-100-5315 010-120-5315 010-140-5315 010-160-5315 Execution Time: 59 second(s)

Description Utility Worker II Overtime Utility Worker II Overtime Utility Worker II Overtime

$10.79 $2.80 $43.15 $11.21 $43.17 $11.21 $135.93

Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime

$1.80 $0.28 $1.80 $0.28 $1.80 $0.28 $5.39 $0.84 $12.58 $1.96 $12.58 $1.96 $41.55

Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$2.08 $2.08 $2.08 $6.23 $14.54 $14.54 $41.55


$6.47 $2.16 $4.31 $2.16 $2.16 $4.31 $10.78 $10.79 $43.14

Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)


Amount

$6.47 $2.16 $4.31 $2.16 Page 5 of 23

Vendor

Number

Reference

Account Number

010-180-5315 012-100-5315 030-100-5315 040-100-5315 Total Medicare - 1153 (2) Medicare - 1154 (1) 010-100-5058 010-120-5058 012-100-5058 030-100-5058 040-100-5058 Total Medicare - 1154 (1) Medicare - 1154 (2) 010-100-5315 010-120-5315 012-100-5315 030-100-5315 040-100-5315 Total Medicare - 1154 (2) Medicare - 1155 (1) 010-100-5014 010-140-5014 010-180-5014 030-100-5014 040-100-5014 Total Medicare - 1155 (1) Medicare - 1155 (2) 010-100-5315 010-140-5315 010-180-5315 030-100-5315 040-100-5315 Total Medicare - 1155 (2) Medicare - 1156 (1) 010-100-5052 010-120-5052 012-100-5052 030-100-5052 040-100-5052 Total Medicare - 1156 (1) Medicare - 1156 (2) 010-100-5315 010-120-5315 012-100-5315 Execution Time: 59 second(s)

Description Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$2.16 $4.31 $10.78 $10.79 $43.14


$0.36 $3.27 $0.73 $1.45 $1.45 $7.26

Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$0.36 $3.27 $0.73 $1.45 $1.45 $7.26


$2.76 $1.38 $1.38 $11.03 $11.04 $27.59


$2.76 $1.38 $1.38 $11.03 $11.04 $27.59


$0.94 $0.94 $1.88 $7.53 $7.53 $18.82

Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)


Amount

$0.94 $0.94 $1.88 Page 6 of 23

Vendor

Number

Reference

Account Number

030-100-5315 040-100-5315 Total Medicare - 1156 (2) Medicare - 1157 (1) 010-100-5054 010-100-5220 010-120-5054 010-120-5220 012-100-5054 012-100-5220 030-100-5054 030-100-5220 040-100-5054 040-100-5220 Total Medicare - 1157 (1) Medicare - 1157 (2) 010-100-5315 010-120-5315 012-100-5315 030-100-5315 040-100-5315 Total Medicare - 1157 (2) Social Security Tax - 1152 (1) 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050 010-160-5220 012-100-5050 012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total Social Security Tax - 1152 (1) Social Security Tax - 1152 (2) 010-100-5315 010-120-5315 010-160-5315 012-100-5315 030-100-5315 040-100-5315 Total Social Security Tax - 1152 (2) Execution Time: 59 second(s)

Description Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$7.53 $7.53 $18.82

Utility Worker II Overtime Utility Worker II Overtime Utility Worker II Overtime Utility Worker II Overtime Utility Worker II Overtime

$1.04 $0.27 $1.04 $0.27 $2.08 $0.54 $8.30 $2.15 $8.30 $2.15 $26.14


$1.31 $1.31 $2.62 $10.45 $10.45 $26.14


$7.69 $1.20 $7.69 $1.20 $7.69 $1.20 $23.06 $3.59 $53.79 $8.38 $53.81 $8.38 $177.68

Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$8.89 $8.89 $8.89 $26.65 $62.17 $62.19 $177.68


Amount

Page 7 of 23

Vendor

Number

Reference

Account Number

Social Security Tax - 1153 (1) 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010 030-100-5010 040-100-5010 Total Social Security Tax - 1153 (1) Social Security Tax - 1153 (2) 010-100-5315 010-120-5315 010-140-5315 010-160-5315 010-180-5315 012-100-5315 030-100-5315 040-100-5315 Total Social Security Tax - 1153 (2) Social Security Tax - 1154 (1) 010-100-5058 010-120-5058 012-100-5058 030-100-5058 040-100-5058 Total Social Security Tax - 1154 (1) Social Security Tax - 1154 (2) 010-100-5315 010-120-5315 012-100-5315 030-100-5315 040-100-5315 Total Social Security Tax - 1154 (2) Social Security Tax - 1155 (1) 010-100-5014 010-140-5014 010-180-5014 030-100-5014 040-100-5014 Total Social Security Tax - 1155 (1) Social Security Tax - 1155 (2) 010-100-5315 010-140-5315 Execution Time: 59 second(s)

Description City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator

$27.67 $9.22 $18.45 $9.22 $9.22 $18.45 $46.13 $46.12 $184.48

Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$27.67 $9.22 $18.45 $9.22 $9.22 $18.45 $46.13 $46.12 $184.48


$1.55 $13.97 $3.10 $6.21 $6.21 $31.04


$1.55 $13.97 $3.10 $6.21 $6.21 $31.04


Social Security/Medicare(FICA) Social Security/Medicare(FICA)


Amount

$11.80 $5.90 $5.90 $47.18 $47.18 $117.96 $11.80 $5.90 Page 8 of 23

Vendor

Number

Reference

Account Number

010-180-5315 030-100-5315 040-100-5315 Total Social Security Tax - 1155 (2) Social Security Tax - 1156 (1) 010-100-5052 010-120-5052 012-100-5052 030-100-5052 040-100-5052 Total Social Security Tax - 1156 (1) Social Security Tax - 1156 (2) 010-100-5315 010-120-5315 012-100-5315 030-100-5315 040-100-5315 Total Social Security Tax - 1156 (2) Social Security Tax - 1157 (1) 010-100-5054 010-100-5220 010-120-5054 010-120-5220 012-100-5054 012-100-5220 030-100-5054 030-100-5220 040-100-5054 040-100-5220 Total Social Security Tax - 1157 (1) Social Security Tax - 1157 (2) 010-100-5315 010-120-5315 012-100-5315 030-100-5315 040-100-5315 Total Social Security Tax - 1157 (2)

Description Social Security/Medicare(FICA) Social Security/Medicare(FICA) Social Security/Medicare(FICA)

$4.02 $4.02 $8.05 $32.20 $32.19 $80.48


$4.02 $4.02 $8.05 $32.20 $32.19 $80.48




$5.90 $47.18 $47.18 $117.96


Total 20170201 Total IRS-Federal Income Tax


Amount

$4.44 $1.15 $4.44 $1.15 $8.87 $2.30 $35.49 $9.21 $35.49 $9.21 $111.75 $5.59 $5.59 $11.17 $44.70 $44.70 $111.75 $2,931.85 $2,931.85

Page 9 of 23

Vendor

Number

Reference

Account Number

Jaywil Software Dev 14155

Description

Amount


Total 14155 Total Jaywil Software Dev Lane Council of Governments 14156

IT Services

$327.00 $327.00 $327.00 $327.00

2016-2017 - February 2017 - 1st Council Invoice - 64400 010-140-6522 Total Invoice - 64400 Invoice - 64454 010-100-6012 Total Invoice - 64454

Land Use/Development Costs

$420.71 $420.71

Legal Services

$520.00 $520.00 $940.71 $940.71

Total 14156 Total Lane Council of Governments Lane Electric Cooperative 14157 2016-2017 - February 2017 - 1st Council Invoice - January 2017 010-100-6430 Electricity Services 010-120-6430 Electricity Services 010-150-6430 Electricity Services 010-170-6226 Covered Bridge Maintenance 012-100-6430 Electricity Services 030-100-6430 Electricity Services 040-100-6430 Electricity Services Total Invoice - January 2017 Total 14157 Total Lane Electric Cooperative Layli Nichols 14158 2016-2017 - February 2017 - 1st Council Invoice - Staples Reimburse 010-100-6130 Office Supplies/Equipment Total Invoice - Staples Reimburse Total 14158 Total Layli Nichols Michael T. Darling Construction 14172 2016-2017 - February 2017 - 1st Council Invoice - 1/31/2017 030-100-6230 Other Repair & Maintenance Total Invoice - 1/31/2017 Total 14172 Total Michael T. Darling Construction Execution Time: 59 second(s)


$296.46 $42.91 $98.83 $62.65 $1,393.41 $1,341.81 $2,618.22 $5,854.29 $5,854.29 $5,854.29

$99.96 $99.96 $99.96 $99.96

$510.00 $510.00 $510.00 $510.00 Page 10 of 23

Vendor

Number

Reference

Account Number

Mid-State Industrial Inc 14182

Amount


Total 14182 Total Mid-State Industrial Inc National Photocopy 14159


$756.48 $756.48 $756.48 $756.48

2016-2017 - February 2017 - 1st Council Invoice - IN27689 010-100-6024 Total Invoice - IN27689

Total 14159 Total National Photocopy One Call Concepts 14183

Description

Copier Contract

2016-2017 - February 2017 - 2nd Council Invoice - 6110423-IN, 6120423-IN 030-100-6230 Other Repair & Maintenance Total Invoice - 6110423-IN, 6120423-IN

Total 14183 Total One Call Concepts Oregon Dept of Revenue 20170202

$1,695.92 $1,695.92 $1,695.92 $1,695.92

$71.28 $71.28 $71.28 $71.28

2016-2017 - February 2017 - 1st Council StateTax - 1152 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050 010-160-5220 012-100-5050 012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total StateTax - 1152 StateTax - 1153 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010



City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator


$8.28 $1.29 $8.28 $1.29 $8.28 $1.29 $24.85 $3.87 $58.00 $9.03 $57.98 $9.03 $191.47 $30.36 $10.12 $20.24 $10.12 $10.12 $20.24 Page 11 of 23

Vendor

Number

Reference

Account Number

030-100-5010 040-100-5010 Total StateTax - 1153 StateTax - 1154 010-100-5058 010-120-5058 012-100-5058 030-100-5058 040-100-5058 Total StateTax - 1154 StateTax - 1155 010-100-5014 010-140-5014 010-180-5014 030-100-5014 040-100-5014 Total StateTax - 1155 StateTax - 1156 010-100-5052 010-120-5052 012-100-5052 030-100-5052 040-100-5052 Total StateTax - 1156 StateTax - 1157 010-100-5054 010-100-5220 010-120-5054 010-120-5220 012-100-5054 012-100-5220 030-100-5054 030-100-5220 040-100-5054 040-100-5220 Total StateTax - 1157 Workers Comp - 1152 (1) 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050 010-160-5220 012-100-5050 Execution Time: 59 second(s)

Description City Administrator City Administrator



$50.61 $50.61 $202.42 $1.11 $10.03 $2.23 $4.45 $4.46 $22.28 $11.80 $5.90 $5.90 $47.21 $47.20 $118.01


$4.34 $4.34 $8.68 $34.72 $34.72 $86.80


$4.17 $1.08 $4.17 $1.08 $8.35 $2.17 $33.39 $8.67 $33.39 $8.67 $105.14

Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director


Amount

$0.07 $0.01 $0.07 $0.01 $0.07 $0.01 $0.20 Page 12 of 23

Vendor

Number

Reference

Account Number

012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total Workers Comp - 1152 (1) Workers Comp - 1152 (2) 010-100-5320 010-120-5320 010-160-5320 012-100-5320 030-100-5320 040-100-5320 Total Workers Comp - 1152 (2) Workers Comp - 1153 (1) 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010 030-100-5010 040-100-5010 Total Workers Comp - 1153 (1) Workers Comp - 1153 (2) 010-100-5320 010-120-5320 010-140-5320 010-160-5320 010-180-5320 012-100-5320 030-100-5320 040-100-5320 Total Workers Comp - 1153 (2) Workers Comp - 1154 (1) 010-100-5058 010-120-5058 012-100-5058 030-100-5058 040-100-5058 Total Workers Comp - 1154 (1) Workers Comp - 1154 (2) 010-100-5320 010-120-5320 Execution Time: 59 second(s)

Description Overtime Public Works Director Overtime Public Works Director Overtime

$0.03 $0.46 $0.07 $0.46 $0.07 $1.53

Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp

$0.08 $0.08 $0.08 $0.23 $0.53 $0.53 $1.53


$0.19 $0.06 $0.13 $0.06 $0.06 $0.13 $0.34 $0.32 $1.29

Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp

$0.19 $0.06 $0.13 $0.06 $0.06 $0.13 $0.34 $0.32 $1.29


$0.03 $0.27 $0.06 $0.12 $0.12 $0.60

Worker's Comp Worker's Comp

$0.03 $0.27


Amount

Page 13 of 23

Vendor

Number

Reference

Account Number

012-100-5320 030-100-5320 040-100-5320 Total Workers Comp - 1154 (2) Workers Comp - 1155 (1) 010-100-5014 010-140-5014 010-180-5014 030-100-5014 040-100-5014 Total Workers Comp - 1155 (1) Workers Comp - 1155 (2) 010-100-5320 010-140-5320 010-180-5320 030-100-5320 040-100-5320 Total Workers Comp - 1155 (2) Workers Comp - 1156 (1) 010-100-5052 010-120-5052 012-100-5052 030-100-5052 040-100-5052 Total Workers Comp - 1156 (1) Workers Comp - 1156 (2) 010-100-5320 010-120-5320 012-100-5320 030-100-5320 040-100-5320 Total Workers Comp - 1156 (2) Workers Comp - 1157 (1) 010-100-5054 010-100-5220 010-120-5054 010-120-5220 012-100-5054 012-100-5220 030-100-5054 030-100-5220 040-100-5054 040-100-5220 Total Workers Comp - 1157 (1) Execution Time: 59 second(s)

Description Worker's Comp Worker's Comp Worker's Comp

$0.06 $0.12 $0.12 $0.60


$0.11 $0.06 $0.06 $0.44 $0.45 $1.12

Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp

$0.11 $0.06 $0.06 $0.44 $0.45 $1.12


$0.06 $0.06 $0.11 $0.44 $0.45 $1.12

Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp

$0.06 $0.06 $0.11 $0.44 $0.45 $1.12


$0.05 $0.01 $0.05 $0.01 $0.11 $0.03 $0.46 $0.11 $0.44 $0.11 $1.38


Amount

Page 14 of 23

Vendor

Number

Reference

Account Number

Workers Comp - 1157 (2) 010-100-5320 010-120-5320 012-100-5320 030-100-5320 040-100-5320 Total Workers Comp - 1157 (2) Total 20170202 Total Oregon Dept of Revenue Oregon Travel Experience 14160

Description Worker's Comp Worker's Comp Worker's Comp Worker's Comp Worker's Comp

Amount $0.06 $0.06 $0.14 $0.57 $0.55 $1.38 $740.20 $740.20


Total 14160 Total Oregon Travel Experience Payroll Vendor Direct Deposit Run - 2/16/2017 ACH Pay - 1152 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050 010-160-5220 012-100-5050 012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total ACH Pay - 1152 ACH Pay - 1153 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010 030-100-5010 040-100-5010 Total ACH Pay - 1153 ACH Pay - 1154 010-100-5058 Execution Time: 59 second(s)

Marketing

2016-2017 - February 2017 - 1st Council Max Baker Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Jared B Cobb City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator City Administrator Robert G. Daigneault Maintenance Worker I


$20.00 $20.00 $20.00 $20.00

$85.24 $13.28 $85.24 $13.28 $85.24 $13.28 $255.73 $39.83 $596.68 $92.95 $596.69 $92.95 $1,970.39 $292.85 $97.62 $195.23 $97.62 $97.62 $195.23 $488.05 $488.08 $1,952.30 $19.92 Page 15 of 23

Vendor

Number

Reference

Account Number

Description

010-120-5058 Maintenance Worker I 012-100-5058 Maintenance Worker I 030-100-5058 Maintenance Worker I 040-100-5058 Maintenance Worker I Total ACH Pay - 1154 ACH Pay - 1155 Joyce Donnell 010-100-5014 City Clerk 010-140-5014 City Clerk 010-180-5014 City Clerk 030-100-5014 City Clerk 040-100-5014 City Clerk Total ACH Pay - 1155 ACH Pay - 1156 Bradley E. Rowell 010-100-5052 Utility Worker I 010-120-5052 Utility Worker I 012-100-5052 Utility Worker I 030-100-5052 Utility Worker I 040-100-5052 Utility Worker I Total ACH Pay - 1156 ACH Pay - 1157 Thomas J Von Flatern 010-100-5054 Utility Worker II 010-100-5220 Overtime 010-120-5054 Utility Worker II 010-120-5220 Overtime 012-100-5054 Utility Worker II 012-100-5220 Overtime 030-100-5054 Utility Worker II 030-100-5220 Overtime 040-100-5054 Utility Worker II 040-100-5220 Overtime Total ACH Pay - 1157 Total Direct Deposit Run - 2/16/2017 Total Payroll Vendor Pease, Christopher 14189 2016-2017 - February 2017 - 2nd Council Invoice - Deposit Refund 553 045-100-6907 Deposit Refunds Total Invoice - Deposit Refund 553 Total 14189 Total Pease, Christopher PERS 20170203 2016-2017 - February 2017 - 1st Council Employer Retirement - 1152 010-100-5450 Public Employees Retirement Execution Time: 59 second(s)


Amount $179.26 $39.84 $79.68 $79.67 $398.37 $134.83 $67.42 $67.42 $539.32 $539.33 $1,348.32 $44.18 $44.18 $88.37 $353.48 $353.47 $883.68 $52.16 $13.54 $52.16 $13.54 $104.32 $27.08 $417.27 $108.32 $417.27 $108.32 $1,313.98 $7,867.04 $7,867.04

$62.62 $62.62 $62.62 $62.62

$13.44 Page 16 of 23

Vendor

Number

Reference

Account Number

010-120-5450 010-160-5450 012-100-5450 030-100-5450 040-100-5450 Total Employer Retirement - 1152 Employer Retirement - 1153 010-100-5450 010-120-5450 010-140-5450 010-160-5450 010-180-5450 012-100-5450 030-100-5450 040-100-5450 Total Employer Retirement - 1153 Employer Retirement - 1154 010-100-5450 010-120-5450 012-100-5450 030-100-5450 040-100-5450 Total Employer Retirement - 1154 Employer Retirement - 1155 010-100-5450 010-140-5450 010-180-5450 030-100-5450 040-100-5450 Total Employer Retirement - 1155 Employer Retirement - 1156 010-100-5450 010-120-5450 012-100-5450 030-100-5450 040-100-5450 Total Employer Retirement - 1156 Employer Retirement - 1157 010-100-5450 010-120-5450 012-100-5450 030-100-5450 040-100-5450 Total Employer Retirement - 1157 Execution Time: 59 second(s)

Description Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement

$13.44 $13.44 $40.32 $94.09 $94.08 $268.81

Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement

$41.87 $13.96 $27.91 $13.96 $13.96 $27.91 $69.75 $69.78 $279.10

Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement Public Employees Retirement

$2.35 $21.13 $4.70 $9.39 $9.39 $46.96


$17.85 $8.92 $8.92 $71.38 $71.38 $178.45


$6.09 $6.09 $12.18 $48.69 $48.70 $121.75


$8.45 $8.45 $16.90 $67.64 $67.63 $169.07


Amount

Page 17 of 23

Vendor

Number

Reference

Account Number

Non-Taxable Retirement - 1152 010-100-5050 010-100-5220 010-120-5050 010-120-5220 010-160-5050 010-160-5220 012-100-5050 012-100-5220 030-100-5050 030-100-5220 040-100-5050 040-100-5220 Total Non-Taxable Retirement - 1152 Non-Taxable Retirement - 1153 010-100-5010 010-120-5010 010-140-5010 010-160-5010 010-180-5010 012-100-5010 030-100-5010 040-100-5010 Total Non-Taxable Retirement - 1153 Non-Taxable Retirement - 1154 010-100-5058 010-120-5058 012-100-5058 030-100-5058 040-100-5058 Total Non-Taxable Retirement - 1154 Non-Taxable Retirement - 1155 010-100-5014 010-140-5014 010-180-5014 030-100-5014 040-100-5014 Total Non-Taxable Retirement - 1155 Non-Taxable Retirement - 1156 010-100-5052 010-120-5052 012-100-5052 030-100-5052


Description Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime Public Works Director Overtime

$7.44 $1.16 $7.44 $1.16 $7.44 $1.16 $22.32 $3.48 $52.05 $8.11 $52.07 $8.11 $171.94


$26.78 $8.93 $17.85 $8.93 $8.93 $17.85 $44.63 $44.63 $178.53



Utility Worker I Utility Worker I Utility Worker I Utility Worker I


Amount

$1.50 $13.52 $3.00 $6.01 $6.01 $30.04 $11.42 $5.71 $5.71 $45.65 $45.66 $114.15 $3.89 $3.89 $7.79 $31.16

Page 18 of 23

Vendor

Number

Reference

Account Number

040-100-5052 Total Non-Taxable Retirement - 1156 Non-Taxable Retirement - 1157 010-100-5054 010-100-5220 010-120-5054 010-120-5220 012-100-5054 012-100-5220 030-100-5054 030-100-5220 040-100-5054 040-100-5220 Total Non-Taxable Retirement - 1157

Description

Amount

Utility Worker I

$31.15 $77.88


$4.29 $1.11 $4.29 $1.11 $8.59 $2.23 $34.35 $8.92 $34.34 $8.92 $108.15 $1,744.83 $1,744.83

Total 20170203 Total PERS Peterson 14173

2016-2017 - February 2017 - 1st Council Invoice - SW2900035290, PC5100234958 030-100-6224 Equipment Repair & Maintenance 040-100-6224 Equipment Repair & Maintenance Total Invoice - SW2900035290, PC5100234958

Total 14173 Total Peterson Pleasant Hill Feed & Farm Supply Inc. 14174 Invoice - 2/1/2017 012-100-6624 Total Invoice - 2/1/2017 Total 14174 Total Pleasant Hill Feed & Farm Supply Inc. Professional Credit Services 0 Invoice - 5184000247 010-180-6028 Total Invoice - 5184000247 Total 0 1588 Invoice - 5184000245 010-180-6028 Total Invoice - 5184000245 Total 1588


$132.66 $265.00 $397.66 $397.66 $397.66

2016-2017 - February 2017 - 1st Council Street Signs

$13.00 $13.00 $13.00 $13.00

2016-2017 - February 2017 - 2nd Council Other Contract Services

$15.44 $15.44 $15.44

2016-2017 - February 2017 - 1st Council Other Contract Services


$71.47 $71.47 $71.47

Page 19 of 23

Vendor

Number

Reference

Account Number

14168

Description

2016-2017 - February 2017 - 1st Council Invoice - 07000000024 030-100-6028 040-100-6028 Total Invoice - 07000000024

Other Contract Services Other Contract Services

Total 14168 Total Professional Credit Services Purchase Power 14184 2016-2017 - February 2017 - 2nd Council Acct.# - 8000-9000-0782-1055 010-100-6028 Other Contract Services Total Acct.# - 8000-9000-0782-1055 Total 14184 Total Purchase Power Renewable Resource Group Inc. 14161 2016-2017 - February 2017 - 1st Council Invoice - 87100, 87119, 97189, 87425, 87433, 87469, 87470, 87559 030-100-6722 Water/Sewer Analysis 040-100-6722 Water/Sewer Analysis Total Invoice - 87100, 87119, 97189, 87425, 87433, 87469, 87470, 87559 Total 14161 14185 2016-2017 - February 2017 - 2nd Council Invoice - 87695, 87829, 87987 030-100-6722 Water/Sewer Analysis 040-100-6722 Water/Sewer Analysis Total Invoice - 87695, 87829, 87987 Total 14185 Total Renewable Resource Group Inc. Rodd Hansen Architect, LLC 14191 2016-2017 - February 2017 - 2nd Council Invoice - 11-21-2016 010-100-8012 Capital Outlay - Buildings & Facilities Total Invoice - 11-21-2016 Total 14191 Total Rodd Hansen Architect, LLC SaniPac 14175 2016-2017 - February 2017 - 1st Council Invoice - 2462285 010-100-6445 Refuse Services 010-120-6445 Refuse Services 010-150-6445 Refuse Services 030-100-6445 Refuse Services


Amount


$7.22 $7.22 $14.44 $14.44 $101.35

$92.34 $92.34 $92.34 $92.34

$72.00 $646.20 $718.20 $718.20

$36.00 $403.20 $439.20 $439.20 $1,157.40

$577.50 $577.50 $577.50 $577.50

$7.14 $21.42 $7.14 $17.85

Page 20 of 23

Vendor

Number

Reference

Account Number

040-100-6445 Total Invoice - 2462285

Description Refuse Services

Total 14175 Total SaniPac Segarra, Frank 1587

Amount $17.85 $71.40 $71.40 $71.40

2016-2017 - February 2017 - 1st Council Invoice - Court Jan. 17 010-180-6020 Total Invoice - Court Jan. 17

Total 1587 Total Segarra, Frank Sewer Optics 14186

Judge Contract

$150.00 $150.00 $150.00 $150.00

2016-2017 - February 2017 - 2nd Council Invoice - 2029, 2033 040-100-6230 Total Invoice - 2029, 2033

Total 14186 Total Sewer Optics Staples Credit Plan 14192


$750.00 $750.00 $750.00 $750.00

2016-2017 - February 2017 - 2nd Council Invoice - 02-27-2017 010-100-6130 010-100-6134 Total Invoice - 02-27-2017

Total 14192 Total Staples Credit Plan The Building Dept.,LLC 14176

Office Supplies/Equipment General Supplies

$74.67 $44.99 $119.66 $119.66 $119.66

2016-2017 - February 2017 - 1st Council Invoice - 2-2-2017 010-140-6524 010-140-6525 Total Invoice - 2-2-2017

Total 14176 Total The Building Dept.,LLC Tim Sanders 14162

Building Permit Costs Electrical Permit Costs

$56.25 $66.00 $122.25 $122.25 $122.25

2016-2017 - February 2017 - 1st Council Invoice - 29 030-100-6028


Other Contract Services


$300.00

Page 21 of 23

Vendor

Number

Reference

Account Number

040-100-6028 Total Invoice - 29 Total 14162 Total Tim Sanders Umpqua Valley Fire Services Inc./A-1 Fire Protection 14163 Invoice - 70542 010-100-6220 010-120-6220 010-150-6220 030-100-6220 040-100-6220 Total Invoice - 70542 Total 14163 Total Umpqua Valley Fire Services Inc./A-1 Fire Protection USA Blue Book 14164 Invoice - 146538, 147597 030-100-6230 040-100-6720 Total Invoice - 146538, 147597 Total 14164 Total USA Blue Book USPS 14165 Invoice - Jan. 17 030-100-6126 040-100-6126 Total Invoice - Jan. 17 Total 14165 14193 Invoice - March 2017 030-100-6126 040-100-6126 Total Invoice - March 2017 Total 14193 Total USPS


Description Other Contract Services

Amount $300.00 $600.00 $600.00 $600.00

2016-2017 - February 2017 - 1st Council Building Repair & Maintenance Building Repair & Maintenance Building Repair & Maintenance Building Repair & Maintenance Building Repair & Maintenance

$15.00 $22.25 $5.00 $154.75 $263.00 $460.00 $460.00 $460.00

2016-2017 - February 2017 - 1st Council Other Repair & Maintenance Chemicals & Lab Supplies

$791.27 $73.95 $865.22 $865.22 $865.22

2016-2017 - February 2017 - 1st Council Postage Postage

$70.00 $70.00 $140.00 $140.00

2016-2017 - February 2017 - 2nd Council Postage Postage


$70.00 $70.00 $140.00 $140.00 $280.00

Page 22 of 23

Vendor

Number

Reference

Account Number

Verizon Wireless 14166

Amount

2016-2017 - February 2017 - 1st Council Invoice - 9779145058 010-100-6440 030-100-6440 040-100-6440 Total Invoice - 9779145058

Telephone Services Telephone Services Telephone Services

Total 14166 Total Verizon Wireless Wells Fargo Vendor Fin Serv 14167

$16.55 $16.56 $16.55 $49.66 $49.66 $49.66


Copier Contract

Total 14167 14177

$189.80 $189.80 $189.80

2016-2017 - February 2017 - 1st Council Invoice - 7731254-001 010-100-6024 Total Invoice - 7731254-001

Copier Contract

Total 14177 14194

$389.73 $389.73 $389.73

2016-2017 - February 2017 - 2nd Council Invoice -66368547 010-100-6024 Total Invoice -66368547

Total 14194 Total Wells Fargo Vendor Fin Serv Grand Total Vendor Count


Description

Copier Contract

41


$189.80 $189.80 $189.80 $769.33 $34,040.30

Page 23 of 23

AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 FY 2015-16 Audit Presentation

     


SUMMARY: The Annual Financial Report for the year ended June 30, 2016 has been completed and is available for your review. Bill Trotter, with Emerald CPA Group, will present the audit report and answer questions.

FISCAL IMPACT: N/A

COURSES OF ACTION: This item is submitted for purposes of review and discussion only.

RECOMMENDATION: N/A

ATTACHMENTS: 1. Annual Financial Report for the year ended June 30, 2016

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AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 City Administrator Report

     


SUMMARY: The attached City Administrator Report is for the period of January 14 – February 17. The report covers the following topics: LOC Regional Meeting, Child Abuse Proclamation, Recreational Immunity, Committee Meetings, and Statement of Economic Interest. FISCAL IMPACT: N/A

COURSES OF ACTION: This item is presented for purposes of review and discussion.

RECOMMENDATION: N/A

ATTACHMENTS: 1. City Administrator Report

City Administrator’s Office P.O. Box 490 Lowell, OR 97452 Phone: 541-937-2157 Fax: 541-937-2936 Email: [email protected]

TO:

Mayor Bennett and Council

FROM:

Jared Cobb, City Administrator

DATE:

February 17, 2017

SUBJECT:

City Administrator Report

LOC Regional Meeting On Wednesday, January 25, I attended the League of Oregon Cities Regional Meeting in Lebanon. The agenda included a review of LOC Resources, primer on public meetings law, and a legislative update: • Review of LOC Resources – The LOC provides access to a wealth of information on their website at http://www.orcities.org. This includes weekly publications, annual training opportunities, surveys, and a directory of public officials. One of their more recent additions is their Oregon Property Tax and Budget 101 subsite, which provides a comprehensive overview of property taxes and municipal budgeting in Oregon. The page may be accessed directly at http://propertytax101.orcities.org. • Primer on Public Meetings Law – The LOC Attorney provided an overview of public meetings law, and also the impact of Handy v. Lane County case on serial meetings. The case determined that serial meetings are illegal. Serial meetings take place when one member of a governing body speaks to another, who then discusses the issue with another member. If a quorum of the governing body discusses the issue, regardless of whether each member is aware, then a serial meeting has taken place and is in violation of the public meetings law. The case has been appealed to the Oregon Supreme Court, however, to date the court has refused to hear the case. • Legislative Update – The LOC provided the list of legislative priorities for 2017, including property tax reform, recreational immunity, transportation funding, PERs reform, defending ROW franchise authority, water and wastewater funding, and local control over marijuana funding. This last priority is important to smaller cities like Lowell. The legislature will be discussing whether recreational marijuana tax proceeds should be distributed based on the number of dispensaries within a community, or based on population comparable to the way liquor and cigarette tax proceeds are distributed. Child Abuse Proclamation I received a request from the University of Oregon 90by30 Project to consider a proclamation for child abuse month. Their goal is to reduce child abuse and neglect 90% by 2030 in Lane County, Oregon. Throughout the year they work to raise awareness about child abuse and have several initiatives to educate new parents. Attached is a copy of the model proclamation. If interested, I

City Administrator Report will bring a proclamation to our next City Council meeting on March 21. For more information about the project, you can visit their website at http://90by30.uoregon.edu. Recreational Immunity When originally adopted, the Oregon Public Use of Land Act was intended to encourage landowners, both public and private, who make their land available without charge for recreational use by the public are not liable if a person is injured while using the land for recreational purposes. Last year the Oregon Supreme Court effectively struck down recreational immunity with the case of Johnson vs. Gibson. The court reaffirmed that municipalities could not be held directly liable, however, they could be indirectly held liable by deciding that their employees may be sued. This effectively struck down recreational immunity because cities are responsible for covering and protecting their employees. The effect of this case is that private landowners have closed their properties for public use and insurance for municipal parks and recreational facilities has increased. The League of Oregon Cities and member cities are making a strong push at the legislature to restore recreational immunity. I have asked LCOG to include the City of Lowell as a supporter of this legislation, as this may have an impact on our insurance coverage and reduce access to private lands in our area. An informational brochure is attached which provides more information on recreational immunity. Committee Meetings Our new committees held an introductory meeting this past month. They elected officers, approved a regular meeting date and time, and reviewed their duties and responsibilities. With the exception of the BBJ Festival Committee, all approved their annual work plans. The BBJ Festival Committee will approve their work plan next month. Joyce is working to include all of this information on the website, under the webpage for each committee. Meeting dates and times are as follows: • • • • •

Library Committee – First Monday of the month at 6:00 p.m. Economic Development Committee – First Wednesday of the month at 1:00 p.m. Planning Commission – First Wednesday of the month at 7:00 p.m. Parks and Recreation Committee – First Thursday of the month at 6:00 p.m. BBJ Festival Committee – Second Tuesday of the month at 7:00 p.m.

All meetings are open to the public and will be held at City Hall. Statement of Economic Interest Last week I completed the roster of public officials that are required by state law to submit a Statement of Economic Interest (SEI) to the Oregon Government Ethics Commission (OGEC). Oregon Government Ethics laws prohibit public officials from using office for financial gain, and require public disclosure of economic conflict of interest. All public officials are required to submit the SEI annually through their electronic system.

2

You should receive an email from the OGEC within the next several weeks with instructions for how to complete the SEI. The filing period opens March 15, and closes April 15. If for some reason you do not receive an email, please let me know and I will resend the invitation.

3

RECREATIONAL IMMUNITY – FAQ WHAT IS RECREATIONAL IMMUNITY? It is derived from the Public Use of Lands Act that was enacted by the Legislative Assembly in 1995. The driving policy behind this act was to provide more recreational opportunities to the citizens and visitors of Oregon. In order to accomplish this goal the Act extends immunity from liability to landowners, both public and private, who make their lands available to the public free of charge in the event a person is injured while using the land for recreational purposes. WHAT ARE RECREATIONAL PURPOSES? According to the Public Use of Lands Act, recreational purposes “include, but are not limited to, outdoor activities such as hunting, fishing, swimming, boating, camping, picnicking, hiking, nature study, outdoor educational activities, waterskiing, winter sports, viewing or enjoying historical, archaeological, scenic or scientific sites or volunteering for any public purpose project, gardening, woodcutting and for the harvest of special forest products.” WHAT WAS HAS BEEN THE OUTCOME OF THE ACT? The Public Use of Lands Act has increased the availability of land for free recreation by limiting liability to cities, counties, parks, schools and a wide range of private owners, including farmers and timber companies that allow hunters, anglers, hikers, mountain bikers and other members of the public to use or traverse their lands at no charge. WHAT TYPES OF PROPERTY DOES THIS DECISION IMPACT? This decision impacts all public and private lands in Oregon that are available to the public free of charge to recreate on. This includes areas like state forests/parks, county parks, open space, playgrounds, recreational facilities, irrigation district easements, public docks, gifted or undeveloped property used for hiking, biking, hunting etc., lakes/reservoirs used for boating and swimming, as well as farms, ranches and private forest lands. WHY IS A LEGISLATIVE FIX NEEDED? For more than twenty years the Public Lands Use Act had been broadly interpreted. However, a 2016 Oregon Supreme Court decision, Johnson v. Gibson, undermined the immunity by ruling that when the Legislature passed the Public Lands Act it only immunized the actual landowner and did not extend the immunity to employees, agents, volunteers and the like who act on behalf of the landowners. WHAT HAS BEEN THE RESULT OF THIS DECISION? This ruling effectively undermines a public land-owners recreational immunity from tort liability under the Act because public employers are statutorily required to represent and indemnify their employees, agents and volunteers who are acting within the course

and scope of their duties. Second, it exposes private land owners to similar liability because they will likely be ultimately found responsible for their employees’ negligence. WHAT ARE THE CONSEQUENCES OF NOT AMENDING THE ACT? As a result of this ruling both public and private landowners will likely face substantially increased insurance premiums for this new risk exposure, thereby forcing them to reduce recreational opportunities or services or to limit access or entirely close their property to recreational use. WHAT ABOUT THE CONSTITUTIONAL REMEDIES CLAUSE? Article 1, section 10 of the Oregon Constitution provides that “every man shall have remedy by due course of law for injury done him in his person, property, or reputation.” Fixing recreational immunity for public and private property owners will also require modifying a landowner’s duty of care toward members of the public who use land for recreational purposes. Specifically, the legislation will expressly state the landowner’s duties owed to members of the public in order to satisfy the remedies clause and ensure that the immunity is not illusory. HOW WILL THE BILL CLARIFY THE DUTIES OWED TO THE PUBLIC? The bill clarifies that a landowner does not owe a duty to inspect and maintain the land in a safe condition for entry or use by the public for recreational purposes. Therefore, the landowner does not extend any assurance that the land is safe for any purpose and does not assume responsibility or incur liability for injury, death or loss to any person or property. WILL THE PUBLIC STILL BE ABLE TO SUE LANDOWNERS? Yes. Landowners, both public and private, will still be liable for intentional acts.

AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2016 Monthly Financial Report

     


SUMMARY: The Monthly Financial Report for January is attached for your review.

FISCAL IMPACT: None.


RECOMMENDATION: N/A

ATTACHMENTS: 1. January Revenue and Expenditure reports

Revenue Starting Account Number: 010-025-4012 Property Taxes - Current Ending Account Number: 060-025-4930 Transfer from Water Fund Period: 2016-2017 - January 2017 Printing: Full Non Activity Accounts: Hide Balance Records: Hide Investment Records: Hide Operation Totals: Hide

Account Number GENERAL FUND REVENUES 010-025-4012 010-025-4014 010-025-4052 010-025-4132 010-025-4134 010-025-4136 010-025-4152 010-025-4154 010-025-4310 010-025-4312 010-025-4314 010-025-4316 010-025-4352 010-025-4354 010-025-4356 010-025-4358 010-025-4360 010-025-4415 010-025-4417 010-025-4419 010-025-4421 010-025-4423 010-025-4511 010-025-4625 010-025-4752 010-025-4820 010-025-4852 010-025-4914 010-025-4916

Title

Property Taxes - Current Property Taxes - Prior Interest Earned State Revenue Sharing Cigarette Tax Liquor Tax Tourism Grant/ Room Tax Library Summer Reading Program Grant Cable Franchise Fees Electric Franchise Fees Garbage Franchise Fees Telecom Franchise Fees Land Use/ Development Permits & Variances Building Permit Fees Electrical Permit Fees Dog Licenses Library Revenue Lien Searches Election Filing Fees SDC/CET Admin Fee Pay Station Revenue Park Reimbursement SDC Municipal Court Revenue Reimbursement Revenue BBJ Fund Payment Miscellaneous Revenue Transfer from BBJ Fund Transfer from Personnel Liabilities Fund

Period

Fiscal

Budget

% of Total

Balance

$1,596.23 $189.18 $51.65 $0.00 $128.31 $1,174.85 $15.78 $0.00

$124,133.87 $1,239.52 $263.57 $6,073.17 $1,063.81 $8,828.61 $8,413.30 $1,000.00

$129,781.00 $3,500.00 $250.00 $8,662.00 $1,272.00 $14,964.00 $7,700.00 $1,000.00

95.65 % 35.41 % 105.43 % 70.11 % 83.63 % 59.00 % 109.26 % 100.00 %

$5,647.13 $2,260.48 ($13.57) $2,588.83 $208.19 $6,135.39 ($713.30) $0.00

$0.00 $0.00 $0.00 $0.00 $0.00 $20.00 $84.00 $98.56 $96.00 $9.51 $40.00 $0.00 $0.00 $97.00 $0.00 $310.86 $0.00 $0.00 $203.94 $0.00 $0.00

$995.99 $22,990.95 $0.00 $0.00 $4,964.63 $40.00 $6,301.26 $2,082.08 $274.00 $316.59 $270.00 $100.00 $419.14 $97.00 $52.00 $1,901.44 $0.00 $500.00 $2,299.16 $500.00 $10,420.55

$1,400.00 71.14 % $42,831.00 53.68 % $600.00 0.00 % $3,000.00 0.00 % $200.00 2,482.32 % $100.00 40.00 % $18,410.00 34.23 % $2,324.00 89.59 % $300.00 91.33 % $500.00 63.32 % $200.00 135.00 % $100.00 100.00 % $1,000.00 41.91 % $0.00 $364.00 14.29 % $2,400.00 79.23 % $5,000.00 0.00 % $500.00 100.00 % $2,500.00 91.97 % $0.00 $10,421.00 100.00 %

$404.01 $19,840.05 $600.00 $3,000.00 ($4,764.63) $60.00 $12,108.74 $241.92 $26.00 $183.41 ($70.00) $0.00 $580.86 ($97.00) $312.00 $498.56 $5,000.00 $0.00 $200.84 ($500.00) $0.45

Printed by BONNIECOMPUTER\User on 2/17/2017 4:38:53 PM Revenue

Page 1 of 13

Account Number Total REVENUES Total GENERAL FUND

Title

Period $4,115.87

Fiscal $205,540.64

Budget $259,279.00

% of Total 79.27 %

Balance $53,738.36

$4,115.87

$205,540.64

$259,279.00

79.27 %

$53,738.36


Page 2 of 13

Account Number STREET FUND REVENUES 012-025-4142 012-025-4513 012-025-4852 012-025-4916 Total REVENUES Total STREET FUND

Title

State Distributions Transportation Reimbursement SDC Miscellaneous Revenue Transfer from Personnel Liabilities Fund

Period

Fiscal

Budget

% of Total

Balance

$5,140.20 $0.00 $67.74 $0.00 $5,207.94

$38,295.24 $110.00 $67.74 $3,126.00 $41,598.98

$60,918.00 $770.00 $0.00 $3,126.00 $64,814.00

62.86 % 14.29 % 100.00 % 64.18 %

$22,622.76 $660.00 ($67.74) $0.00 $23,215.02

$5,207.94

$41,598.98

$64,814.00

64.18 %

$23,215.02


Page 3 of 13

Account Number BBJ FESTIVAL FUND REVENUES 014-025-4052 014-025-4822 014-025-4852 Total REVENUES Total BBJ FESTIVAL FUND

Title

Interest Earned BBJ Festival Revenue Miscellaneous Revenue

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00 $0.00

$0.58 $3,437.00 $0.00 $3,437.58

$0.00 $0.00 $12,650.00 $12,650.00

0.00 % 27.17 %

($0.58) ($3,437.00) $12,650.00 $9,212.42

$0.00

$3,437.58

$12,650.00

27.17 %

$9,212.42


Page 4 of 13

Account Number SDC FUND REVENUES 017-025-4052 017-025-4510 017-025-4512 017-025-4530 017-025-4540 017-025-4545 017-025-4997 017-025-4998 Total REVENUES Total SDC FUND

Title

Interest Earned Park SDC Fees Transportation SDC Water SDC Sewer SDC Storm Drainage SDC Do Not Use - Transfer from General Fund Do Not Use - Transfer from General Fund

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$0.00 $928.00 $558.00 $3,607.00 $2,035.00 $635.00 $0.00

$200.00 $6,496.00 $3,906.00 $25,249.00 $7,063.00 $4,445.00 $472.00

0.00 % 14.29 % 14.29 % 14.29 % 28.81 % 14.29 % 0.00 %

$200.00 $5,568.00 $3,348.00 $21,642.00 $5,028.00 $3,810.00 $472.00

$0.00

$0.00

$2,956.00

0.00 %

$2,956.00

$0.00

$7,763.00

$50,787.00

15.29 %

$43,024.00

$0.00

$7,763.00

$50,787.00

15.29 %

$43,024.00


Page 5 of 13

Account Number WATER RESERVE FUND REVENUES 020-025-4930 Total REVENUES Total WATER RESERVE FUND

Title

Transfer from Water Fund

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$3,938.00 $3,938.00

$3,938.00 $3,938.00

100.00 % 100.00 %

$0.00 $0.00

$0.00

$3,938.00

$3,938.00

100.00 %

$0.00


Page 6 of 13

Account Number SEWER RESERVE FUND REVENUES 021-025-4940 Total REVENUES Total SEWER RESERVE FUND

Title

Transfer from Sewer Fund

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$1,575.00 $1,575.00

$1,575.00 $1,575.00

100.00 % 100.00 %

$0.00 $0.00

$0.00

$1,575.00

$1,575.00

100.00 %

$0.00


Page 7 of 13

Account Number WATER FUND 030-025-4052 030-025-4370 030-025-4425 030-025-4428 030-025-4435 030-025-4531 030-025-4710 030-025-4852 030-025-4916 030-025-4945 030-025-4955 Total WATER FUND

Title Interest Earned Water/Sewer Connection Permit Fees Water/Sewer Sales Credit Memo Utilities - (Pre-paid) Fire Hydrant Fee Water Reimbursement SDC Principal Payments Recieved Miscellaneous Revenue Transfer from Personnel Liabilities Fund Transfer from Utility Deposit Fund Transfer from Debt Reserve Fund

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $19,835.50 ($365.75) $276.69 $0.00 $0.00 $700.15 $0.00 $0.00 $0.00 $20,446.59

$0.00 $250.00 $161,018.60 ($389.96) $2,175.19 $640.00 $0.00 $3,889.59 $10,421.00 $0.00 $39,381.00 $217,385.42

$150.00 $1,000.00 $262,438.00 $0.00 $3,350.00 $4,480.00 $40,000.00 $5,000.00 $10,421.00 $32,810.00 $39,381.00 $399,030.00

0.00 % 25.00 % 61.35 %

$150.00 $750.00 $101,419.40 $389.96 $1,174.81 $3,840.00 $40,000.00 $1,110.41 $0.00 $32,810.00 $0.00 $181,644.58


64.93 % 14.29 % 0.00 % 77.79 % 100.00 % 0.00 % 100.00 % 54.48 %

Page 8 of 13

Account Number SEWER FUND REVENUES 040-025-4052 040-025-4370 040-025-4425 040-025-4430 040-025-4541 040-025-4852 040-025-4930 040-025-4955 Total REVENUES Total SEWER FUND

Title

Interest Earned Water/Sewer Connection Permit Fees Water/Sewer Sales Water/Sewer Connection Fees Sewer Reimbursement SDC Miscellaneous Revenue Transfer from Water Fund Transfer from Debt Reserve Fund

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $27,223.05 $0.00 $0.00 $686.25 $0.00 $0.00 $27,909.30

$0.00 $115.00 $178,093.94 $0.00 $1,148.00 $5,195.44 $0.00 $15,745.00 $200,297.38

$50.00 $0.00 $309,616.00 $150.00 $3,913.00 $4,850.00 $40,000.00 $15,745.00 $374,324.00

0.00 % 57.52 % 0.00 % 29.34 % 107.12 % 0.00 % 100.00 % 53.51 %

$50.00 ($115.00) $131,522.06 $150.00 $2,765.00 ($345.44) $40,000.00 $0.00 $174,026.62

$27,909.30

$200,297.38

$374,324.00

53.51 %

$174,026.62


Page 9 of 13

Account Number EQUIPMENT FUND REVENUES 050-025-4052 050-025-4849 050-025-4910 050-025-4912 050-025-4930 050-025-4940 Total REVENUES Total EQUIPMENT FUND

Title

Interest Earned Capital Asset Disposal Transfer from General Fund Transfer from Street Fund Transfer from Water Fund Transfer from Sewer Fund

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $1,000.00 $3,000.00 $1,000.00 $1,000.00 $6,000.00

$300.00 $15,000.00 $1,000.00 $3,000.00 $1,000.00 $1,000.00 $21,300.00

0.00 % 0.00 % 100.00 % 100.00 % 100.00 % 100.00 % 28.17 %

$300.00 $15,000.00 $0.00 $0.00 $0.00 $0.00 $15,300.00

$0.00

$6,000.00

$21,300.00

28.17 %

$15,300.00


Page 10 of 13

Account Number DEBT RESERVE FUND REVENUES 055-025-4052 Total REVENUES Total DEBT RESERVE FUND

Title

Interest Earned

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$0.00 $0.00

$300.00 $300.00

0.00 % 0.00 %

$300.00 $300.00

$0.00

$0.00

$300.00

0.00 %

$300.00


Page 11 of 13

Account Number Grand Totals

Title

Period

Fiscal

Budget

% of Total

Balance

$57,679.70

$687,536.00

$1,187,997.00

57.87 %

$500,461.00


Page 12 of 13

Totals By Fund Fund Number 010-000-0000 012-000-0000 014-000-0000 017-000-0000 020-000-0000 021-000-0000 030-000-0000 040-000-0000 050-000-0000 055-000-0000

Title GENERAL FUND STREET FUND BBJ FESTIVAL FUND SDC FUND WATER RESERVE FUND SEWER RESERVE FUND WATER FUND SEWER FUND EQUIPMENT FUND DEBT RESERVE FUND Grand Totals

Period $4,115.87 $5,207.94 $0.00 $0.00 $0.00 $0.00 $20,446.59 $27,909.30 $0.00 $0.00 $57,679.70

Fiscal $205,540.64 $41,598.98 $3,437.58 $7,763.00 $3,938.00 $1,575.00 $217,385.42 $200,297.38 $6,000.00 $0.00 $687,536.00

Budget $259,279.00 $64,814.00 $12,650.00 $50,787.00 $3,938.00 $1,575.00 $399,030.00 $374,324.00 $21,300.00 $300.00 $1,187,997.00


% of Total 79.27 % 64.18 % 27.17 % 15.29 % 100.00 % 100.00 % 54.48 % 53.51 % 28.17 % 0.00 % 57.87 %

Balance $53,738.36 $23,215.02 $9,212.42 $43,024.00 $0.00 $0.00 $181,644.58 $174,026.62 $15,300.00 $300.00 $500,461.00

Page 13 of 13

Expenditure Starting Account Number: 010-100-5010 City Administrator Ending Account Number: 060-999-9899 Suspense Period: 2016-2017 - January 2017 Printing: Full Non Activity Accounts: Hide Balance Records: Hide Investment Records: Hide Operation Totals: Hide Account Number GENERAL FUND ADMINISTRATION PERSONAL SERVICES 010-100-5010 010-100-5012 010-100-5014 010-100-5050 010-100-5052 010-100-5054 010-100-5058 010-100-5220 010-100-5315 010-100-5320 010-100-5350 010-100-5410 010-100-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 010-100-6010 010-100-6012 010-100-6014 010-100-6022 010-100-6024 010-100-6028 010-100-6090 010-100-6110 010-100-6120 010-100-6122 010-100-6126 010-100-6128 010-100-6130 010-100-6134 010-100-6138

Title

Period

Fiscal

Budget

% of Total

Balance

City Administrator Finance Clerk City Clerk Public Works Director Utility Worker I Utility Worker II Maintenance Worker I Overtime Social Security/Medicare(FICA) Worker's Comp Unemployment Insurance Health Insurance Public Employees Retirement

$892.65 $0.00 $380.52 $248.00 $129.78 $147.66 $53.58 $44.93 $145.14 $1.17 $0.00 $398.93 $177.97 $2,620.33

$6,953.54 $0.00 $2,776.72 $1,827.41 $975.62 $1,066.56 $505.60 $387.32 $1,317.41 $1,201.90 $0.00 $2,475.14 $1,325.22 $20,812.44

$10,710.00 $4,742.00 $4,150.00 $2,975.00 $1,718.00 $1,558.00 $766.00 $847.00 $2,307.00 $1,185.00 $2,148.00 $6,159.00 $2,576.00 $41,841.00

64.93 % 0.00 % 66.91 % 61.43 % 56.79 % 68.46 % 66.01 % 45.73 % 57.10 % 101.43 % 0.00 % 40.19 % 51.44 % 49.74 %

$3,756.46 $4,742.00 $1,373.28 $1,147.59 $742.38 $491.44 $260.40 $459.68 $989.59 ($16.90) $2,148.00 $3,683.86 $1,250.78 $21,028.56

Auditing Legal Services Financial Services IT Services Copier Contract Other Contract Services Computer Serv/Warr/Contracts Insurance And Bonds Publications, Printing & Dues Newsletter Expenditure Postage Public Notices Office Supplies/Equipment General Supplies Bank Service Charges

$0.00 $0.00 $0.00 $0.00 $0.00 $615.60 $0.00 $0.00 $155.28 $0.00 $42.54 $0.00 $111.46 $0.00 $0.00

$356.41 $2,000.00 $1,019.70 $2,052.64 $1,161.46 $615.60 $0.00 $7,786.19 $1,544.70 $915.90 $375.24 $58.60 $518.06 $705.27 $47.36

$3,190.00 $3,000.00 $1,376.00 $5,472.00 $4,500.00 $2,000.00 $0.00 $7,668.00 $3,700.00 $1,350.00 $1,000.00 $400.00 $500.00 $2,000.00 $1,750.00

11.17 % 66.67 % 74.11 % 37.51 % 25.81 % 30.78 %

$2,833.59 $1,000.00 $356.30 $3,419.36 $3,338.54 $1,384.40 $0.00 ($118.19) $2,155.30 $434.10 $624.76 $341.40 ($18.06) $1,294.73 $1,702.64

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101.54 % 41.75 % 67.84 % 37.52 % 14.65 % 103.61 % 35.26 % 2.71 %

Page 1 of 38 Expenditure

Account Number 010-100-6140 010-100-6190 010-100-6220 010-100-6234 010-100-6420 010-100-6425 010-100-6430 010-100-6435 010-100-6440 010-100-6445 010-100-6510 010-100-6512 010-100-6514 010-100-6792 010-100-6906 010-100-6920 Total MATERIALS & SERVICES CAPITAL OUTLAY 010-100-8012 Total CAPITAL OUTLAY

Title Travel & Training Miscellaneous Expenditures Building Repair & Maintenance Non-Capitalized Assets Water Services Sewer Services Electricity Services Internet Services Telephone Services Refuse Services Council Expenditure State Ethics Commission League of Oregon Cities(LOC) Reimbursable Expenditure Water/Sewer Expenditure Do Not Use - Postage

Period $0.00 $0.00 $0.00 $0.00 $21.91 $40.57 $214.05 $0.00 $270.08 $7.62 $323.64 $0.00 $0.00 $0.00 $0.00 $0.00 $1,802.75

Fiscal $549.38 $366.57 $0.00 $695.30 $160.37 $281.24 $1,045.74 $353.86 $1,916.80 $29.04 $1,223.55 $316.88 $0.00 $37.00 $0.00 $9.00 $26,141.86

Budget $1,500.00 $500.00 $2,000.00 $500.00 $750.00 $525.00 $2,063.00 $375.00 $3,000.00 $0.00 $2,000.00 $600.00 $0.00 $5,000.00 $0.00 $0.00 $56,719.00

% of Total 36.63 % 73.31 % 0.00 % 139.06 % 21.38 % 53.57 % 50.69 % 94.36 % 63.89 %

46.09 %

Balance $950.62 $133.43 $2,000.00 ($195.30) $589.63 $243.76 $1,017.26 $21.14 $1,083.20 ($29.04) $776.45 $283.12 $0.00 $4,963.00 $0.00 ($9.00) $30,577.14

$0.00 $0.00

$0.00 $0.00

$10,000.00 $10,000.00

0.00 % 0.00 %

$10,000.00 $10,000.00

$4,423.08

$46,954.30

$108,560.00

43.25 %

$61,605.70

Capital Outlay - Buildings & Facilities

Total ADMINISTRATION


61.18 % 52.81 % 0.74 %


Account Number PARKS & RECREATION PERSONAL SERVICES 010-120-5010 010-120-5050 010-120-5052 010-120-5054 010-120-5058 010-120-5220 010-120-5315 010-120-5320 010-120-5350 010-120-5410 010-120-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 010-120-6028 010-120-6134 010-120-6190 010-120-6220 010-120-6224 010-120-6228 010-120-6230 010-120-6234 010-120-6420 010-120-6425 010-120-6430 010-120-6445 010-120-6610 010-120-6906 010-120-6915 Total MATERIALS & SERVICES 010-120-8020 Total PARKS & RECREATION

Title

City Administrator Public Works Director Utility Worker I Utility Worker II Maintenance Worker I Overtime Social Security/Medicare(FICA) Worker's Comp Unemmployment Insurance Health Insurance Public Employees Retirement

Period

Fiscal

Budget

% of Total

Balance

$297.57 $248.00 $129.78 $147.66 $482.38 $41.64 $103.05 $1.15 $0.00 $174.76 $126.37 $1,752.36

$1,901.58 $1,659.06 $872.84 $977.46 $3,390.62 $365.24 $624.38 $1,211.47 $0.00 $1,026.41 $694.83 $12,723.89

$3,569.00 $2,975.00 $1,718.00 $1,558.00 $6,891.00 $808.00 $1,466.00 $399.00 $1,406.00 $2,597.00 $1,636.00 $25,023.00

53.28 % 55.77 % 50.81 % 62.74 % 49.20 % 45.20 % 42.59 % 303.63 % 0.00 % 39.52 % 42.47 % 50.85 %

$1,667.42 $1,315.94 $845.16 $580.54 $3,500.38 $442.76 $841.62 ($812.47) $1,406.00 $1,570.59 $941.17 $12,299.11

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $167.52 $0.00 $50.31 $108.20 $42.57 $21.43 $0.00 $0.00 $0.00 $390.03

$1,176.54 $575.35 $0.00 $14.38 $118.15 $0.00 $1,035.52 $3,477.83 $405.16 $747.56 $279.62 $85.69 $271.23 $0.00 $0.00 $8,187.03

$2,500.00 $1,000.00 $250.00 $1,000.00 $1,000.00 $500.00 $1,600.00 $2,200.00 $1,080.00 $1,301.00 $2,500.00 $0.00 $1,000.00 $0.00 $0.00 $15,931.00

47.06 % 57.54 % 0.00 % 1.44 % 11.82 % 0.00 % 64.72 % 158.08 % 37.51 % 57.46 % 11.18 %

51.39 %

$1,323.46 $424.65 $250.00 $985.62 $881.85 $500.00 $564.48 ($1,277.83) $674.84 $553.44 $2,220.38 ($85.69) $728.77 $0.00 $0.00 $7,743.97

$0.00 $2,142.39

$0.00 $20,910.92

$16,000.00 $56,954.00

0.00 % 36.72 %

$16,000.00 $36,043.08

Other Contract Services General Supplies Miscellaneous Expenses Building Repair & Maintenance Equipment Repair & Maintenance Property Maintenance Other Repair & Maintenance Non-Capitalized Assets Water Services Sewer Services Electricity Services Refuse Services Gas & Oil Water/Sewer Expenditure Maintenance & Supplies Capital Outlay - Parks Improvements


27.12 %


Account Number Title POLICE MATERIALS & SERVICES 010-130-6018 Police Services 010-130-6912 Contracted Services/Police Total MATERIALS & SERVICES

Period

Fiscal

Budget

% of Total

Balance

$2,100.00 $0.00 $2,100.00

$12,600.00 $0.00 $12,600.00

$26,400.00 $0.00 $26,400.00

47.73 % 47.73 %

$13,800.00 $0.00 $13,800.00

Total POLICE

$2,100.00

$12,600.00

$26,400.00

47.73 %

$13,800.00



Account Number COMMUNITY DEVELOPMENT PERSONAL SERVICES 010-140-5010 010-140-5014 010-140-5220 010-140-5315 010-140-5320 010-140-5350 010-140-5410 010-140-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 010-140-6028 010-140-6120 010-140-6126 010-140-6140 010-140-6190 010-140-6522 010-140-6524 010-140-6525 Total MATERIALS & SERVICES

Title

City Administrator City Clerk Overtime Social Security/Medicare(FICA) Worker's Comp Unemployment Insurance Health Insurance Public Employees Retirement

Period

Fiscal

Budget

% of Total

Balance

$595.08 $190.28 $1.64 $60.20 $0.42 $0.00 $140.46 $73.81 $1,061.89

$3,803.33 $1,276.30 $11.03 $350.43 $2.57 $0.00 $824.65 $387.95 $6,656.26

$7,140.00 $2,075.00 $78.00 $777.00 $714.00 $601.00 $6,159.00 $868.00 $18,412.00

53.27 % 61.51 % 14.14 % 45.10 % 0.36 % 0.00 % 13.39 % 44.69 % 36.15 %

$3,336.67 $798.70 $66.97 $426.57 $711.43 $601.00 $5,334.35 $480.05 $11,755.74

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $288.26 $72.00 $360.26

$0.00 $0.00 $0.00 $0.00 $0.00 $2,501.79 $7,417.84 $1,877.04 $11,796.67

$500.00 $100.00 $250.00 $100.00 $250.00 $3,500.00 $14,882.00 $1,896.00 $21,478.00

0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 71.48 % 49.84 % 99.00 % 54.92 %

$500.00 $100.00 $250.00 $100.00 $250.00 $998.21 $7,464.16 $18.96 $9,681.33

$1,422.15

$18,452.93

$39,890.00

46.26 %

$21,437.07

Other Contract Services Publications, Printing & Dues Postage Travel & Training Miscellaneous Expenses Land Use/Development Costs Building Permit Costs Electrical Permit Costs

Total COMMUNITY DEVELOPMENT



Account Number LIBRARY PERSONAL SERVICES 010-150-5320 Total PERSONAL SERVICES MATERIALS & SERVICES 010-150-6022 010-150-6126 010-150-6130 010-150-6134 010-150-6190 010-150-6220 010-150-6234 010-150-6420 010-150-6425 010-150-6430 010-150-6435 010-150-6445 010-150-6530 010-150-6910 010-150-6911 Total MATERIALS & SERVICES

Title

Worker's Comp

IT Services Postage Office Supplies/Equipment General Supplies Miscellaneous Expenses Building Repair & Maintenance Non-Capitalized Assets Water Services Sewer Services Electricity Services Internet Services Refuse Services Summer Reading Program Library Operation Expenditures Library Summer Reading Program

Total LIBRARY


Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$18.16 $18.16

$42.00 $42.00

43.24 % 43.24 %

$23.84 $23.84

$0.00 $0.00 $57.89 $132.71 $0.00 $0.00 $24.99 $7.31 $13.53 $71.36 $0.00 $7.62 $0.00 $0.00 $0.00 $315.41

$63.75 $6.45 $57.89 $767.98 $60.00 $0.00 $384.98 $52.84 $92.54 $325.71 $353.85 $29.04 $990.66 $0.00 $0.00 $3,185.69

$272.00 $0.00 $0.00 $1,000.00 $100.00 $200.00 $0.00 $250.00 $175.00 $688.00 $625.00 $0.00 $1,000.00 $0.00 $0.00 $4,310.00

23.44 %

73.91 %

$208.25 ($6.45) ($57.89) $232.02 $40.00 $200.00 ($384.98) $197.16 $82.46 $362.29 $271.15 ($29.04) $9.34 $0.00 $0.00 $1,124.31

$315.41

$3,203.85

$4,352.00

73.62 %

$1,148.15

76.80 % 60.00 % 0.00 % 21.14 % 52.88 % 47.34 % 56.62 % 99.07 %


Account Number CODE ENFORCEMENT PERSONAL SERVICES 010-160-5010 010-160-5050 010-160-5220 010-160-5315 010-160-5320 010-160-5350 010-160-5410 010-160-5450 Total PERSONAL SERVICES

Title

City Administrator Public Works Director Overtime Social Security/Medicare(FICA) Worker's Comp Unemployment Insurance Health Insurance Public Employees Retirement

MATERIALS & SERVICES 010-160-6028 Other Contract Services 010-160-6134 General Supplies 010-160-6190 Miscellaneous Expenses Total MATERIALS & SERVICES Total CODE ENFORCEMENT


Period

Fiscal

Budget

% of Total

Balance

$297.57 $248.00 $0.00 $41.74 $0.25 $0.00 $87.24 $51.18 $725.98

$1,901.58 $1,659.06 $100.90 $251.40 $1.69 $0.00 $512.34 $280.22 $4,707.19

$3,569.00 $2,975.00 $112.00 $557.00 $281.00 $433.00 $1,297.00 $622.00 $9,846.00

53.28 % 55.77 % 90.09 % 45.13 % 0.60 % 0.00 % 39.50 % 45.05 % 47.81 %

$1,667.42 $1,315.94 $11.10 $305.60 $279.31 $433.00 $784.66 $341.78 $5,138.81

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$1,200.00 $100.00 $100.00 $1,400.00

0.00 % 0.00 % 0.00 % 0.00 %

$1,200.00 $100.00 $100.00 $1,400.00

$725.98

$4,707.19

$11,246.00

41.86 %

$6,538.81


Account Number TOURISM MATERIALS & SERVICES 010-170-6028 010-170-6124 010-170-6126 010-170-6190 010-170-6226 010-170-6550 Total MATERIALS & SERVICES

Title

Period

Fiscal

Budget

% of Total

Balance

Other Contract Services Marketing Postage Miscellaneous Expenses Covered Bridge Maintenance Tourism Funded Projects

$0.00 $20.00 $0.00 $0.00 $61.95 $0.00 $81.95

$0.00 $260.00 $0.00 $0.00 $1,217.57 $0.00 $1,477.57

$10,500.00 $3,000.00 $250.00 $250.00 $2,500.00 $0.00 $16,500.00

0.00 % 8.67 % 0.00 % 0.00 % 48.70 % 8.95 %

$10,500.00 $2,740.00 $250.00 $250.00 $1,282.43 $0.00 $15,022.43

$81.95

$1,477.57

$16,500.00

8.95 %

$15,022.43

Total TOURISM



Account Number MUNICIPAL COURT PERSONAL SERVICES 010-180-5010 010-180-5014 010-180-5220 010-180-5315 010-180-5320 010-180-5350 010-180-5410 010-180-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 010-180-6020 010-180-6028 010-180-6120 010-180-6126 010-180-6190 010-180-6560 Total MATERIALS & SERVICES

Title

Period

Fiscal

Budget

% of Total

Balance

City Administrator City Clerk Overtime Social Security/Medicare(FICA) Worker's Comp Unemployment Insurance Health Insurance Public Employees Retirement

$297.57 $190.28 $1.64 $37.44 $0.28 $0.00 $112.10 $45.91 $685.22

$1,901.58 $1,276.30 $11.03 $219.17 $1.65 $0.00 $657.99 $241.52 $4,309.24

$0.00 $2,075.00 $78.00 $479.00 $255.00 $475.00 $1,594.00 $534.00 $5,490.00

61.51 % 14.14 % 45.76 % 0.65 % 0.00 % 41.28 % 45.23 % 78.49 %

($1,901.58) $798.70 $66.97 $259.83 $253.35 $475.00 $936.01 $292.48 $1,180.76

Judge Contract Other Contract Services Publications, Printing & Dues Postage Miscellaneous Expenses State Assessments

$130.00 $0.00 $0.00 $0.00 $0.00 $0.00 $130.00

$536.25 $90.03 $0.00 $0.00 $0.00 $45.00 $671.28

$900.00 $660.00 $50.00 $25.00 $250.00 $1,080.00 $2,965.00

59.58 % 13.64 % 0.00 % 0.00 % 0.00 % 4.17 % 22.64 %

$363.75 $569.97 $50.00 $25.00 $250.00 $1,035.00 $2,293.72

$815.22

$4,980.52

$8,455.00

58.91 %

$3,474.48

Total MUNICIPAL COURT



Account Number NON-DEPARTMENTAL DEBT SERVICE 010-800-7120 010-800-7121 Total DEBT SERVICE

Title

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$2,956.00 $472.00 $3,428.00

0.00 % 0.00 % 0.00 %

$2,956.00 $472.00 $3,428.00

OTHER REQUIREMENTS 010-800-9050 Transfer to Equipment Fund 010-800-9990 Contingency 010-800-9995 Reserved for future use - Parks Total OTHER REQUIREMENTS

$0.00 $0.00 $0.00 $0.00

$1,000.00 $0.00 $0.00 $1,000.00

$1,000.00 $37,232.00 $9,000.00 $47,232.00

100.00 % 0.00 % 0.00 % 2.12 %

$0.00 $37,232.00 $9,000.00 $46,232.00

Total NON-DEPARTMENTAL

$0.00

$1,000.00

$50,660.00

1.97 %

$49,660.00

Loan Principal - SDC Fund Loan Loan Interest - SDC Fund Loan



Account Number Total GENERAL FUND

Title

Period $12,026.18


Fiscal $114,287.28

Budget $323,017.00

% of Total 35.38 %

Balance $208,729.72


Account Number STREET FUND ADMINISTRATION PERSONAL SERVICES 012-100-5010 012-100-5012 012-100-5050 012-100-5052 012-100-5054 012-100-5058 012-100-5220 012-100-5315 012-100-5320 012-100-5350 012-100-5410 012-100-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 012-100-6010 012-100-6014 012-100-6016 012-100-6022 012-100-6028 012-100-6110 012-100-6190 012-100-6224 012-100-6230 012-100-6234 012-100-6430 012-100-6620 012-100-6624 012-100-6626 012-100-6915 Total MATERIALS & SERVICES

Title

Period

Fiscal

Budget

% of Total

Balance

City Administrator Finance Clerk Public Works Director Utility Worker I Utility Worker II Maintenance Worker I Overtime Social Security/Medicare(FICA) Worker's Comp Unemployment Insurance Health Insurance Public Employees Retirement

$595.08 $0.00 $743.88 $259.60 $295.27 $107.21 $83.28 $159.45 $1.31 $0.00 $408.37 $195.49 $2,848.94

$3,899.37 $0.00 $5,060.89 $1,789.04 $1,999.45 $805.11 $831.60 $1,048.16 $1,187.47 $0.00 $2,398.45 $1,140.87 $20,160.41

$7,140.00 $1,581.00 $8,926.00 $3,435.00 $3,116.00 $1,531.00 $0.00 $2,297.00 $1,508.00 $2,355.00 $6,149.00 $2,565.00 $40,603.00

54.61 % 0.00 % 56.70 % 52.08 % 64.17 % 52.59 %

$3,240.63 $1,581.00 $3,865.11 $1,645.96 $1,116.55 $725.89 ($831.60) $1,248.84 $320.53 $2,355.00 $3,750.55 $1,424.13 $20,442.59

Auditing Financial Services Engineering Services IT Services Other Contract Services Insurance And Bonds Miscellaneous Expenses Equipment Repair & Maintenance Other Repair & Maintenance Non-Capitalized Assets Electricity Services Storm Drain Maintenance Street Signs Street Lights Maintenance & Supplies

$0.00 $0.00 $0.00 $0.00 $507.87 $0.00 $0.00 $0.00 $0.00 $0.00 $1,343.81 $0.00 $0.00 $0.00 $0.00 $1,851.68

$49.72 $142.24 $0.00 $230.71 $2,616.52 $1,946.55 $67.56 $154.99 $215.40 $13.02 $6,270.68 $0.00 $0.00 $2,411.47 $0.00 $14,118.86

$403.00 $192.00 $500.00 $0.00 $5,000.00 $1,917.00 $500.00 $1,000.00 $1,600.00 $0.00 $15,070.00 $2,000.00 $1,500.00 $2,500.00 $0.00 $32,182.00

12.34 % 74.08 % 0.00 %

$4,700.62

$34,279.27

$72,785.00



45.63 % 78.74 % 0.00 % 39.01 % 44.48 % 49.65 %

43.87 %

$353.28 $49.76 $500.00 ($230.71) $2,383.48 ($29.55) $432.44 $845.01 $1,384.60 ($13.02) $8,799.32 $2,000.00 $1,500.00 $88.53 $0.00 $18,063.14

47.10 %

$38,505.73

52.33 % 101.54 % 13.51 % 15.50 % 13.46 % 41.61 % 0.00 % 0.00 % 96.46 %


Account Number NON-DEPARTMENTAL 012-800-8030 012-800-8032 OTHER REQUIREMENTS 012-800-9050 012-800-9990 Total OTHER REQUIREMENTS

Title

Period

Fiscal

Budget

% of Total

Balance

Capital Outlay - Street Improvements Capital Outlay - Signage

$0.00 $0.00

$0.00 $0.00

$79,057.00 $15,000.00

0.00 % 0.00 %

$79,057.00 $15,000.00

Transfer to Equipment Fund Contingency

$0.00 $0.00 $0.00

$3,000.00 $0.00 $3,000.00

$3,000.00 $12,883.00 $15,883.00

100.00 % 0.00 % 18.89 %

$0.00 $12,883.00 $12,883.00

$0.00

$3,000.00

$109,940.00

2.73 %

$106,940.00




Account Number Total STREET FUND

Title

Period $4,700.62


Fiscal $37,279.27

Budget $182,725.00

% of Total 20.40 %

Balance $145,445.73


Account Number Title BBJ FESTIVAL FUND ADMINISTRATION MATERIALS & SERVICES 014-100-6614 Materials & Services Total MATERIALS & SERVICES

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$8,290.25 $8,290.25

$13,324.00 $13,324.00

62.22 % 62.22 %

$5,033.75 $5,033.75


$0.00

$8,290.25

$13,324.00

62.22 %

$5,033.75

NON-DEPARTMENTAL OTHER REQUIREMENTS 014-800-9010 Transfer to General Fund 014-800-9990 Contingency Total OTHER REQUIREMENTS

$0.00 $0.00 $0.00

$500.00 $0.00 $500.00

$500.00 $7,232.00 $7,732.00

100.00 % 0.00 % 6.47 %

$0.00 $7,232.00 $7,232.00


$0.00

$500.00

$7,732.00

6.47 %

$7,232.00



Account Number Total BBJ FESTIVAL FUND

Title

Period $0.00


Fiscal $8,790.25

Budget $21,056.00

% of Total 41.75 %

Balance $12,265.75


Account Number Title PERSONNEL LIABILITIES FUND 016-800-9010 Transfer to General Fund 016-800-9012 Transfer to Street Fund 016-800-9030 Transfer to Water Fund Total PERSONNEL LIABILITIES FUND


Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00 $0.00

$10,420.55 $3,126.00 $10,421.00 $23,967.55

$10,421.00 $3,126.00 $10,421.00 $23,968.00

100.00 % 100.00 % 100.00 % 100.00 %

$0.45 $0.00 $0.00 $0.45


Account Number SDC FUND NON-DEPARTMENTAL 017-800-8020 017-800-8030 017-800-8040 017-800-8050 017-800-8060

Title

Capital Outlay - Parks Improvements Capital Outlay - Street Improvements Capital Outlay - Water Systems Improvements Capital Outlay - Sewer Systems Improvements Capital Outlay - Stormwater Improvements



Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$38,128.00 $16,239.00 $192,623.00

0.00 % 0.00 % 0.00 %

$38,128.00 $16,239.00 $192,623.00

$0.00

$0.00

$62,940.00

0.00 %

$62,940.00

$0.00

$0.00

$22,752.00

0.00 %

$22,752.00

$0.00

$0.00

$332,682.00

0.00 %

$332,682.00


Account Number Total SDC FUND

Title

Period $0.00


Fiscal $0.00

Budget $332,682.00

% of Total 0.00 %

Balance $332,682.00


Account Number Title WATER RESERVE FUND NON-DEPARTMENTAL OTHER REQUIREMENTS 020-800-9992 Reserved for Water Bond Payment Total OTHER REQUIREMENTS Total NON-DEPARTMENTAL


Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$0.00 $0.00

$11,814.00 $11,814.00

0.00 % 0.00 %

$11,814.00 $11,814.00

$0.00

$0.00

$11,814.00

0.00 %

$11,814.00


Account Number Total WATER RESERVE FUND

Title

Period $0.00


Fiscal $0.00

Budget $11,814.00

% of Total 0.00 %

Balance $11,814.00


Account Number Title SEWER RESERVE FUND NON-DEPARTMENTAL OTHER REQUIREMENTS 021-800-9997 Reserved for Sewer Bond Payment Total OTHER REQUIREMENTS Total NON-DEPARTMENTAL


Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$0.00 $0.00

$5,095.00 $5,095.00

0.00 % 0.00 %

$5,095.00 $5,095.00

$0.00

$0.00

$5,095.00

0.00 %

$5,095.00


Account Number Total SEWER RESERVE FUND

Title

Period $0.00


Fiscal $0.00

Budget $5,095.00

% of Total 0.00 %

Balance $5,095.00


Account Number WATER FUND ADMINISTRATION PERSONAL SERVICES 030-100-5010 030-100-5012 030-100-5014 030-100-5050 030-100-5052 030-100-5054 030-100-5058 030-100-5220 030-100-5315 030-100-5320 030-100-5350 030-100-5410 030-100-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 030-100-6010 030-100-6012 030-100-6014 030-100-6016 030-100-6022 030-100-6028 030-100-6110 030-100-6120 030-100-6126 030-100-6130 030-100-6134 030-100-6138 030-100-6140 030-100-6190 030-100-6220 030-100-6224 030-100-6230 030-100-6234 030-100-6420 030-100-6425 030-100-6430 030-100-6435 030-100-6440 030-100-6445 030-100-6610 030-100-6612 030-100-6720 030-100-6722

Title


Auditing Legal Services Financial Services Engineering Services IT Services Other Contract Services Insurance And Bonds Publications, Printing & Dues Postage Office Supplies/Equipment General Supplies Bank Service Charges Travel & Training Miscellaneous Expenditures Building Repair & Maintenance Equipment Repair & Maintenance Other Repair & Maintenance Non-Capitalized Assets Water Services Sewer Services Electricity Services Internet Services Telephone Services Refuse Services Gas & Oil Operations & Supplies Chemicals & Lab Supplies Water/Sewer Analysis

Period

Fiscal

Budget

% of Total

Balance

$1,487.68 $0.00 $1,521.95 $1,735.45 $1,038.44 $1,181.10 $214.44 $346.29 $575.67 $5.12 $0.00 $1,923.77 $705.85 $10,735.76

$9,796.74 $0.00 $10,657.49 $12,327.30 $7,350.01 $8,198.08 $1,545.64 $2,909.90 $4,035.74 $3,180.94 $0.00 $11,295.82 $4,287.80 $75,585.46

$17,849.00 $12,646.00 $16,598.00 $20,828.00 $13,742.00 $12,463.00 $3,063.00 $6,976.00 $8,713.00 $6,150.00 $8,178.00 $28,569.00 $9,729.00 $165,504.00

54.89 % 0.00 % 64.21 % 59.19 % 53.49 % 65.78 % 50.46 % 41.71 % 46.32 % 51.72 % 0.00 % 39.54 % 44.07 % 45.67 %

$8,052.26 $12,646.00 $5,940.51 $8,500.70 $6,391.99 $4,264.92 $1,517.36 $4,066.10 $4,677.26 $2,969.06 $8,178.00 $17,273.18 $5,441.20 $89,918.54

$0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $0.00 $0.00 $0.00 $0.00 $87.73 $0.00 $0.00 $0.00 $0.00 $0.00 $228.82 $0.00 $36.42 $54.10 $1,171.83 $0.00 $387.75 $17.90 $0.00 $0.00 $0.00 $243.20

$394.12 $0.00 $1,127.58 $0.00 $1,828.87 $2,100.00 $4,866.38 $353.27 $717.00 $169.82 $649.04 $157.10 $454.60 $0.00 $0.00 $578.15 $1,616.68 $2,455.90 $184.38 $405.64 $8,383.32 $0.00 $2,639.98 $107.15 $331.32 $0.00 $13,772.25 $3,247.20

$3,196.00 $500.00 $1,522.00 $1,000.00 $2,757.00 $4,000.00 $4,791.00 $500.00 $2,000.00 $250.00 $5,000.00 $1,000.00 $2,835.00 $200.00 $1,500.00 $500.00 $25,000.00 $2,000.00 $636.00 $620.00 $14,840.00 $600.00 $4,000.00 $0.00 $1,000.00 $0.00 $18,500.00 $3,000.00

12.33 % 0.00 % 74.09 % 0.00 % 66.34 % 52.50 % 101.57 % 70.65 % 35.85 % 67.93 % 12.98 % 15.71 % 16.04 % 0.00 % 0.00 % 115.63 % 6.47 % 122.80 % 28.99 % 65.43 % 56.49 % 0.00 % 66.00 %

$2,801.88 $500.00 $394.42 $1,000.00 $928.13 $1,900.00 ($75.38) $146.73 $1,283.00 $80.18 $4,350.96 $842.90 $2,380.40 $200.00 $1,500.00 ($78.15) $23,383.32 ($455.90) $451.62 $214.36 $6,456.68 $600.00 $1,360.02 ($107.15) $668.68 $0.00 $4,727.75 ($247.20)


33.13 % 74.44 % 108.24 %


Account Number Title 030-100-6917 Repair & Maintenance Total MATERIALS & SERVICES Total ADMINISTRATION

Period $0.00 $2,527.75

Fiscal $21.36 $46,561.11

Budget $0.00 $101,747.00

% of Total 45.76 %

Balance ($21.36) $55,185.89

$13,263.51

$122,146.57

$267,251.00

45.70 %

$145,104.43



Account Number NON-DEPARTMENTAL DEBT SERVICE 030-800-7020 030-800-7021 030-800-7122 030-800-7123 030-800-7124 030-800-7125 030-800-7911 Total DEBT SERVICE OTHER REQUIREMENTS 030-800-9020 030-800-9040 030-800-9050 030-800-9990 030-800-9993 Total OTHER REQUIREMENTS

Title

Period

Fiscal

Budget

% of Total

Balance

Loan Principal Loan Interest Loan Principal - SPWF Loan Interest - SPWF Loan Principal - RD Loan Interest - RD Interim Loan RD Financing Interest

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$13,804.66 $3,472.67 $3,666.70 $3,755.81 $0.00 $0.00 $0.00 $24,699.84

$13,805.00 $3,473.00 $3,667.00 $3,756.00 $14,835.00 $24,544.00 $24,544.00 $88,624.00

100.00 % 99.99 % 99.99 % 99.99 % 0.00 % 0.00 % 0.00 % 27.87 %

$0.34 $0.33 $0.30 $0.19 $14,835.00 $24,544.00 $24,544.00 $63,924.16

Transfer to water Reserve Fund Transfer to Sewer Fund Transfer to Equipment Fund Contingency Reserved for future use - Water

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$3,938.00 $0.00 $1,000.00 $0.00 $0.00 $4,938.00

$3,938.00 $40,000.00 $1,000.00 $34,502.00 $32,810.00 $112,250.00

100.00 % 0.00 % 100.00 % 0.00 % 0.00 % 4.40 %

$0.00 $40,000.00 $0.00 $34,502.00 $32,810.00 $107,312.00

$0.00

$29,637.84

$200,874.00

14.75 %

$171,236.16




Account Number Total WATER FUND

Title

Period $13,263.51


Fiscal $151,784.41

Budget $468,125.00

% of Total 32.42 %

Balance $316,340.59


Account Number SEWER FUND ADMINISTRATION PERSONAL SERVICES 040-100-5010 040-100-5012 040-100-5014 040-100-5050 040-100-5052 040-100-5054 040-100-5058 040-100-5220 040-100-5315 040-100-5320 040-100-5350 040-100-5410 040-100-5450 Total PERSONAL SERVICES MATERIALS & SERVICES 040-100-6010 040-100-6012 040-100-6014 040-100-6016 040-100-6022 040-100-6028 040-100-6110 040-100-6120 040-100-6126 040-100-6130 040-100-6134 040-100-6138 040-100-6140 040-100-6190 040-100-6220 040-100-6224 040-100-6230 040-100-6234 040-100-6420 040-100-6425 040-100-6430 040-100-6440 040-100-6445 040-100-6520 040-100-6610 040-100-6612 040-100-6720 040-100-6722

Title


Auditing Legal Services Financial Services Engineering Services IT Services Other Contract Services Insurance And Bonds Publications, Printing & Dues Postage Office Supplies/Equipment General Supplies Bank Service Charges Travel & Training Miscellaneous Expenses Building Repair & Maintenance Equipment Repair & Maintenance Other Repair & Maintenance Non-Capitalized Assets Water Services Sewer Services Electricity Services Telephone Services Refuse Services Permits Gas & Oil Operations & Supplies Chemicals & Lab Supplies Water/Sewer Analysis

Period

Fiscal

Budget

% of Total

Balance

$1,487.80 $0.00 $1,521.99 $1,735.67 $1,038.40 $1,181.14 $214.38 $346.28 $575.71 $5.18 $0.00 $1,923.81 $705.91 $10,736.27

$9,796.48 $0.00 $10,657.85 $12,327.80 $7,349.85 $8,198.30 $1,545.53 $2,909.83 $4,035.53 $2,750.50 $0.00 $11,295.91 $4,287.89 $75,155.47

$17,849.00 $12,646.00 $16,598.00 $20,828.00 $13,742.00 $12,463.00 $3,063.00 $6,976.00 $8,713.00 $5,318.00 $7,771.00 $28,569.00 $9,729.00 $164,265.00

54.89 % 0.00 % 64.21 % 59.19 % 53.48 % 65.78 % 50.46 % 41.71 % 46.32 % 51.72 % 0.00 % 39.54 % 44.07 % 45.75 %

$8,052.52 $12,646.00 $5,940.15 $8,500.20 $6,392.15 $4,264.70 $1,517.47 $4,066.17 $4,677.47 $2,567.50 $7,771.00 $17,273.09 $5,441.11 $89,109.53

$0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $0.00 $0.00 $0.00 $0.00 $87.72 $0.00 $0.00 $0.00 $0.00 $0.00 $228.81 $0.00 $262.34 $486.90 $2,373.31 $157.18 $17.90 $0.00 $0.00 $0.00 $812.24 $806.40

$494.75 $0.00 $1,415.48 $0.00 $2,295.84 $2,100.00 $4,866.38 $278.28 $717.00 $47.36 $416.62 $151.43 $260.00 $0.00 $116.49 $3,945.09 $11,893.24 $712.99 $2,015.87 $2,434.50 $14,568.74 $1,030.46 $107.15 $0.00 $447.70 $0.00 $7,161.42 $6,249.60

$4,011.00 $500.00 $1,910.00 $500.00 $2,051.00 $4,000.00 $4,792.00 $250.00 $1,950.00 $250.00 $2,000.00 $1,200.00 $1,500.00 $300.00 $1,000.00 $3,000.00 $10,000.00 $1,000.00 $3,383.00 $5,193.00 $27,344.00 $2,520.00 $0.00 $3,500.00 $1,000.00 $0.00 $17,500.00 $12,500.00

12.33 % 0.00 % 74.11 % 0.00 % 111.94 % 52.50 % 101.55 % 111.31 % 36.77 % 18.94 % 20.83 % 12.62 % 17.33 % 0.00 % 11.65 % 131.50 % 118.93 % 71.30 % 59.59 % 46.88 % 53.28 % 40.89 %

$3,516.25 $500.00 $494.52 $500.00 ($244.84) $1,900.00 ($74.38) ($28.28) $1,233.00 $202.64 $1,583.38 $1,048.57 $1,240.00 $300.00 $883.51 ($945.09) ($1,893.24) $287.01 $1,367.13 $2,758.50 $12,775.26 $1,489.54 ($107.15) $3,500.00 $552.30 $0.00 $10,338.58 $6,250.40


0.00 % 44.77 % 40.92 % 50.00 %


Account Number Title 040-100-6724 Water/Sewer Connection Expenditures 040-100-6917 Repair & Maintenance Total MATERIALS & SERVICES Total ADMINISTRATION

Period $0.00 $0.00 $5,532.80

Fiscal $0.00 $0.00 $63,726.39

Budget $100.00 $0.00 $113,254.00

% of Total 0.00 % 56.27 %

Balance $100.00 $0.00 $49,527.61

$16,269.07

$138,881.86

$277,519.00

50.04 %

$138,637.14



Account Number NON-DEPARTMENTAL DEBT SERVICE 040-800-7020 040-800-7021 040-800-7122 040-800-7123 040-800-7124 040-800-7125 040-800-7126 Total DEBT SERVICE

Title

Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$17,914.00 $12,121.11 $3,666.69 $3,755.80 $0.00 $0.00 $0.00 $37,457.60

$17,914.00 $12,121.00 $3,667.00 $3,756.00 $9,813.00 $5,931.00 $40,000.00 $93,202.00

100.00 % 100.00 % 99.99 % 99.99 % 0.00 % 0.00 % 0.00 % 40.19 %

$0.00 ($0.11) $0.31 $0.20 $9,813.00 $5,931.00 $40,000.00 $55,744.40

OTHER REQUIREMENTS 040-800-9021 Transfer to Sewer Reserve Fund 040-800-9050 Transfer to Equipment Fund 040-800-9990 Contingency Total OTHER REQUIREMENTS

$0.00 $0.00 $0.00 $0.00

$1,575.00 $1,000.00 $0.00 $2,575.00

$1,000.00 $1,575.00 $2,953.00 $5,528.00

157.50 % 63.49 % 0.00 % 46.58 %

($575.00) $575.00 $2,953.00 $2,953.00


$0.00

$40,032.60

$98,730.00

40.55 %

$58,697.40

Loan Principal Loan Interest Loan Principal - SPWF Loan Interest - SPWF Loan Principal - RD Loan Interest - RD Loan Principal - Interfund Loan



Account Number Total SEWER FUND

Title

Period $16,269.07


Fiscal $178,914.46

Budget $376,249.00

% of Total 47.55 %

Balance $197,334.54


Account Number Title UTILITY DEPOSIT FUND ADMINISTRATION MATERIALS & SERVICES 045-100-6907 Deposit Refunds Total MATERIALS & SERVICES

Period

Fiscal

Budget

$180.00 $180.00

$2,071.02 $2,071.02

$0.00 $0.00


$180.00

$2,071.02

$0.00

$0.00 $180.00

$0.00 $2,071.02

$32,810.00 $32,810.00

045-800-9030 Total UTILITY DEPOSIT FUND

Transfer to Water Fund


% of Total

Balance

($2,071.02) ($2,071.02) ($2,071.02) 0.00 % 6.31 %

$32,810.00 $30,738.98


Account Number EQUIPMENT FUND ADMINISTRATION CAPITAL OUTLAY 050-100-8014 Total CAPITAL OUTLAY

Title

Capital Outlay - Vehicles & Equipment



Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00

$0.00 $0.00

$51,488.00 $51,488.00

0.00 % 0.00 %

$51,488.00 $51,488.00

$0.00

$0.00

$51,488.00

0.00 %

$51,488.00


Account Number Total EQUIPMENT FUND

Title

Period $0.00


Fiscal $0.00

Budget $51,488.00

% of Total 0.00 %

Balance $51,488.00


Account Number DEBT RESERVE FUND NON-DEPARTMENTAL OTHER REQUIREMENTS 055-800-9030 055-800-9040 055-800-9993 055-800-9997 Total OTHER REQUIREMENTS

Title

Transfer to Water Fund Transfer to Sewer Fund Reserved for future use - Water Reserved for future use - Sewer



Period

Fiscal

Budget

% of Total

Balance

$0.00 $0.00 $0.00 $0.00 $0.00

$39,381.00 $15,745.00 $0.00 $0.00 $55,126.00

$39,381.00 $15,745.00 $7,847.00 $44,896.00 $107,869.00

100.00 % 100.00 % 0.00 % 0.00 % 51.10 %

$0.00 $0.00 $7,847.00 $44,896.00 $52,743.00

$0.00

$55,126.00

$107,869.00

51.10 %

$52,743.00


Account Number Total DEBT RESERVE FUND

Title

Period $0.00


Fiscal $55,126.00

Budget $107,869.00

% of Total 51.10 %

Balance $52,743.00


Account Number

Title

Grand Totals

Period

Fiscal

Budget

% of Total

Balance

$46,439.38

$572,220.24

$1,936,898.00

29.54 %

$1,364,677.76



Totals By Fund Fund Number 010-000-0000 012-000-0000 014-000-0000 016-000-0000 017-000-0000 020-000-0000 021-000-0000 030-000-0000 040-000-0000 045-000-0000 050-000-0000 055-000-0000

Title GENERAL FUND STREET FUND BBJ FESTIVAL FUND PERSONNEL LIABILITIES FUND SDC FUND WATER RESERVE FUND SEWER RESERVE FUND WATER FUND SEWER FUND UTILITY DEPOSIT FUND EQUIPMENT FUND DEBT RESERVE FUND Grand Totals

Period $12,026.18 $4,700.62 $0.00 $0.00 $0.00 $0.00 $0.00 $13,263.51 $16,269.07 $180.00 $0.00 $0.00 $46,439.38


Fiscal $114,287.28 $37,279.27 $8,790.25 $23,967.55 $0.00 $0.00 $0.00 $151,784.41 $178,914.46 $2,071.02 $0.00 $55,126.00 $572,220.24

Budget $323,017.00 $182,725.00 $21,056.00 $23,968.00 $332,682.00 $11,814.00 $5,095.00 $468,125.00 $376,249.00 $32,810.00 $51,488.00 $107,869.00 $1,936,898.00

% of Total 35.38 % 20.40 % 41.75 % 100.00 % 0.00 % 0.00 % 0.00 % 32.42 % 47.55 % 6.31 % 0.00 % 51.10 % 29.54 %

Balance $208,729.72 $145,445.73 $12,265.75 $0.45 $332,682.00 $11,814.00 $5,095.00 $316,340.59 $197,334.54 $30,738.98 $51,488.00 $52,743.00 $1,364,677.76


AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 Monthly Police Report

     


SUMMARY: The Monthly Police Report for January is presented for your review and discussion.

FISCAL IMPACT: None.


RECOMMENDATION: N/A

ATTACHMENTS: 1. January Police Report

LOWELL PATROL LOG JANUARY 2017 DATE OFFICERS 2-Jan 406 3-Jan 406 3-Jan 406 4-Jan 406 4-Jan 401 4-Jan 406 5-Jan 406 5-Jan 406 6-Jan 406 6-Jan 407 8-Jan 407 8-Jan 407 9-Jan 401 11-Jan 407 12-Jan 401 13-Jan 407 13-Jan 401 14-Jan 407 15-Jan 407 18-Jan 401 19-Jan 407 19-Jan 401/403 19-Jan 407 20-Jan 407 21-Jan 406 22-Jan 406 22-Jan 406 22-Jan 406 23-Jan 406 23-Jan 406 23-Jan 407 24-Jan 407 25-Jan 401 25-Jan 407 26-Jan 406 27-Jan 406 27-Jan 406 27-Jan 406 28-Jan 406 28-Jan 406 28-Jan 406 29-Jan 406 29-Jan 406 30-Jan 407 TOTAL HOURS

START TIME END TIME 17:45 18:15 3:00 4:00 17:45 18:15 3:00 4:00 20:00 22:00 17:20 17:50 3:00 4:00 17:45 18:15 3:00 4:00 21:00 22:00 0:30 2:00 21:30 23:00 13:45 14:45 21:00 22:30 13:00 13:30 0:00 2:00 19:45 20:45 21:00 22:30 20:30 22:30 18:30 22:00 0:30 2:00 14:30 15:10 21:00 22:30 21:00 22:30 18:15 17:45 0:00 1:30 5:30 6:00 17:45 18:15 0:10 1:40 5:30 6:00 21:00 22:30 22:30 21:00 20:30 22:00 23:30 1:00 17:45 18:15 0:15 1:45 5:30 6:00 17:45 18:15 0:00 0:30 5:30 6:00 17:45 18:15 0:15 1:45 5:30 6:00 21:00 22:30

# HOURS 0.5 1 0.5 1 2 0.5 1 0.5 1 1 1.5 1.5 1 1.5 0.5 2 1 1.5 2 3.5 1.5 0.75 1.5 1.5 0.5 1.5 0.5 0.5 1.5 0.5 1.5 1.5 1.5 1.5 0.5 1.5 0.5 0.5 0.5 0.5 0.5 1.5 0.5 1.5 49.25

CONTACTS ARRESTS CITES WARNINGS CALLS

0

0

0

0

0

REPORTS

0

TRAFFIC VIOLATIONS SPEED DWS FAIL TO SIGNAL STOP VIOLATIONS OTHER MOVING NON-MOVING DEFECTIVE EQUIPMENT SEAT BELT NO LICENSE REGISTRATION VIOLATIONS NO INSURANCE ALCOHOL/MARIJUANA NO PROOF INSURANCE TOTAL

CITATION

0

WARNING

0

DATE

TIME

22-Jan

0:50

27-Jan

0:15

DESCRIPTION 72 hour tow noice placed on VJN692, Red Ford Explorer 72 hour tow noice placed on 790ESD - Red Firebird AVJ3191 (WA) - Silver Kia 850GND - Red Geo

AGENDA ITEM SUMMARY


Mayor Bennett and Council Max Baker, Public Works Director February 17, 2017 Public Works Report

     


SUMMARY: The attached Public Works Report is for the period of January 13 – February 17. The report covers the following topics: Streets and Parks, Wastewater Treatment Plant, Water Treatment Plant, Staff Training and Certification, and Code Enforcement.

FISCAL IMPACT: N/A


RECOMMENDATION: N/A

ATTACHMENTS: 1. Public Works Report

Public Works Department P.O. Box 490 Lowell, OR 97452 Phone: 541-937-2157 Fax: 541-937-2936 Email: [email protected]

TO:


FROM:

Max Baker, Public Works Director

DATE:

February 17, 2017

SUBJECT:

Public Works Report

Streets and Parks Monthly Park inspections are complete for February. The sign at Rolling Rock Park is in need of some repair. Staff has contacted the High School wood shop to see if they would be interested. New parks signs are complete and need to be installed. A Stop sign was replaced at Main and Moss and the East 4th Street sign was installed on North Hyland after complaints from home owners and UPS drivers. Wastewater Treatment Plant Working on completing Annual reports. Staff cleared a blocked sewer main East of Pioneer Street. The cause of the blockage is roots entering into old concrete pipe. This line has been an issue for many years. Staff is looking in to options for a permanent repair. Staff repaired a four-inch sewer lateral damaged during installation of a new electrical pole. Water Treatment Plant Currently working on 2016 consumer confidence report and three other Annual Drinking Water reports for the State. All known backflow devices received annual inspections as required by the State. Staff Training and Certification Staff will be participating in two online Water Treatment webinars put on by the State for free. All Staff throughout the year will be participating in free training webinars offered by OSHA. This Month staff will be completing Blood-borne Pathogens which is a 2 hour webinar. Code Enforcement Staff started 2017 Q1 code enforcement and continue this week. Staff is looking into options for abandoned vehicle removal.

AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 Draft Committee Minutes

     


SUMMARY: The most recent draft minutes for the Parks and Recreation Committee, BBJ Festival Committee, Economic Development Committee, Library Committee, and Planning Commission are attached for your review.

FISCAL IMPACT: N/A

COURSES OF ACTION: For review and discussion only.

RECOMMENDATION: For review and discussion only.

ATTACHMENTS: 1. Draft minutes Parks and Recreation Committee for February 2, 2017. 2. Approved minutes for the BBJ Festival Committee for January 10, 2017. 3. Draft minutes for the BBJ Festival Committee for January 14, 2017. 4. Draft minutes for the Economic Development Committee for February 1, 2017. 5. Draft minutes for the Library Committee for February 6, 2017. 6. Draft minutes for the Planning Commission for January 25, 2017.

City of Lowell Parks and Recreation Committee Meeting Minutes Thursday, January 5, 2017 Lowell City Hall Call to Order: 6:08 P.M. by Chairman O’Regan Committee Members Present: Hall O’Regan, Pat Woodhurst, Tristan Woodhurst, George Wild, Tony Moreci Approval of the minutes for December 1, 2016 – Approved by consensus. Old Business:  Paul Fisher Park Concept Plan – CA updated committee on progress with Concept Plan. Discussion followed regarding time frame for the Horseshoe Pit for Tristan’s Eagle Scout Project. New Business:  Selection of Committee Chair – George Wild nominated Hall O’Regan for Committee Chair, second by Pat Woodhurst. PASS 5:0  Selection of Committee Vice-Chair – Hall O’Regan nominated George Wild for Committee Vice-Chair, second Pat Woodhurst. PASS 5:0  Review of Committee Powers, Duties, And Reporting Requirements – CA reviewed with committee.  Discussion and Approval of Regular Meeting Date and Time – CA introduced item. Discussion followed. Pat Woodhurst moved to continue having the Park Advisory Committee Meeting on the First Thursday of the Month at 6 PM at City Hall, second by Hall O’Regan. PASS 5:0  Review and Approval of 2017 Work Plan - CA introduced and reviewed plan. Discussion followed regarding signage and tree planting program items on work plan. Suggested to add verbiage for the cemetery to the work plan, and provide some dates for the regular scheduled events at the next meeting. Pat Woodhurst moved to approve the 2017 Work Plan, second by George Wild. PASS 5:0 Other Business: Jef Jalof, Dexter Lake Farmers Market, return to follow up on last month’s presentation at bringing the Market to Rolling Rock Park this summer. Discussion followed. George Wild move to approve the concept plan for having the Farmers Market in Rolling Rock Park contingent on them supplying appropriate insurance and resolving liability issues, second by Hall O’Regan. PASS 5:0 George Wild reviewed the Bridge Lighting event and suggestions for next year. Adjourn: 7:11 P.M.

City of Lowell Parks and Recreation Committee Meeting Minutes Thursday, February 2, 2017 Lowell City Hall

Call to Order: 6:05 P.M. by CA Cobb Committee Members Present: Pat Woodhurst, Tristan Woodhurst, Tony Moreci Committee Members Absent: Hall O’Regan, George Wild Pat Woodhurst presiding over the meeting. Approval of the minutes for January 5, 2017 – Tristan Woodhurst moved to approve the minutes, second by Tony Moreci. PASS 3:0 Old Business: • Review and Consider Paul Fisher Park Concept Plan – CA presented an updated Concept Plan. Discussion followed. Tony Moreci move to approve the Concept Plan and return to Landscape Architect for cost estimate, second by Tristan Woodhurst. PASS 3:0 New Business: • Review and discuss the Lowell Covered Bridge lighting schedule – CA presented a schedule for proposed color changes. Discussion followed. Tony Moreci move to approve schedule, second by Tristan Woodhurst. PASS 3:0 • Review and discuss the 2017 Work Plan priorities – CA introduced proposed work plan. Discussion followed. • Review and discuss the 2017 schedule of community events – CA presented tentative dates for events. Discussion followed. Other Business: Tristan Woodhurst moved to switch the horseshoes pits with the basketball court on the Paul Fisher Park Concept Plan, second by Tony Moreci. PASS 3:0 Adjourn: 7:03 P.M.

City of Lowell, Oregon Minutes of the Blackberry Jam Festival Committee Meeting January 10, 2017

The meeting was called to order at 7:00 PM by Chair Wild Members Present: George Wild, Maureen Weathers, Mike Galvin, Warren Weathers Member Absent: Karen Burford Approval of Minutes: July 12, 2016 and July 26, 2016. Maureen Weathers move to approve, second by Warren Weathers. PASS 4:0 Business: a. Selection of Committee Chair - Maureen Weathers move to nominate George Wild as Committee Chair, second by Mike Galvin. PASS 4:0 b. Selection of Committee Vice Chair – Maureen Weathers move to nominate Mike Galvin as Vice Chair, second by Warren Weathers. PASS 4:0 c. Selection of Recording Secretary – Maureen Weathers move to appoint Karen Burford as Recording Secretary, second by George Wild. PASS 4:0 d. Selection of Treasure – Mike Galvin move to appoint Maureen Weathers as Treasure, second by Warren Weathers. PASS 4:0 e. Review of Committee Powers, Duties, and Reporting Requirements - CA Cobb introduced item and provided overview of Blackberry Jam Festival Committee. Discussion followed on wording of document. Karen Burford arrived 7:25 PM Maureen Weathers requested that the Annual Report date submitted by, be changed to September 30. CA continued with explanation of Term Expiration date. f. Discussion and Approval of Regular Meeting Date and Time - CA introduced item. Maureen Weathers move to have meeting on the second Tuesday of the month at 7 PM at City Hall, second by Mike Galvin. PASS 5:0 g. Review and Approval of 2017 Work Plan – CA introduced item, and request idea’s be brought back to next meeting. Discussion followed. Operations: Mike Galvin move to add Pam Bauman, Diane Stephens, Gerry Burr, Paula Chevalier, Virginia Galvin as members. Second Maureen Weathers. PASS 5:0 a. Financial Report: Well above budget. Food booths ok. b. Sponsorship: Lost one sponsor and one sponsor returned. Fees will remain the same for 2017. c. Craft & Commerical: Came in well above budget. d. Public Relations: Nothing to report at this time. e. Advertising: No report. f. Poster: No report.

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g. Entertainment: Paula requested $200.00 increase for Saturday. Motion made and motion passed. h. Quilt Show: “Kite Tails” ready to go. i. Car Show: Will meet with Greg Hampton – no report at this time. j. Parade: No report k. Grand Marshall: Selected this year from Fall Creek. l. Fishing Derby: Warren reported Cabela’s is selling out so we may have to get fish tags from fish & game. m. Kidz Korner: Dawn Hymer: discussion about replacing tents and/or purchasing tent from Jim Burford n. RCA: No report. o. Pie Eating Contest: No report at this time. p. Horse Shoe Tournament: No report at this time. q. Security: Will be the same as last year. Adjourn: 8:35 PM

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City of Lowell, Oregon Minutes of the Blackberry Jam Festival Committee Meeting February 14, 2017

The meeting was called to order at 7:00 PM by Chair Wild Members Present: George Wild, Maureen Weathers, Mike Galvin, Warren Weathers, Pam Bauman, Virginia Galvin, Gerry Burr, Member Absent: Karen Burford Approval of Minutes: January 10, 2017, Maureen Weathers move to approve, second by Mike Galvin. PASS 4:0 Old Business: a. Financial Report: Maureen presented a draft budget estimating a gain of just over $500, not including storage rental or the purchase of canopies. Included was $200 additional for Sunday entertainment. The budget will continue to be adjusted. Maureen Weathers move to recommend approval of draft budget with potential increase for storage, second by Mike Galvin. PASS 4:0 b. Public Relations: No update. c. Poster: Mike recommended a sunset picture with the bridge incorporated. Anyone who has photos should send them in to Maureen. d. Program: Maureen will contact the printer for an estimate and newspaper outlets for distribution. e. Advertising: The list of last year’s advertisers was handed out and will be emailed out to all. Everyone is encouraged to contact new advertisers, especially for $40 business card ads. f. Sponsorship: Maureen will send out the sponsorship packet again. There are some potential new sponsors being approached. Let George know if you have others. g. Crafts: Pam reported that applications have been sent out and we’ve already received a few unsolicited new vendors requesting applications. h. Food Vendors: Rhett was not present tonight but he is getting emails from new food vendors and will be following up. George wondered if Rattlesnake has been approached about participating. i. Entertainment: As soon as the entertainment is booked, we can complete the poster. j. Quilt Show: Gerry Burr brought the raffle quilt in and has raffle tickets for everyone to sell. She will be making up packets to hand out. Reimbursement of $134.95 to Gerry for the tickets. Mike Galvin move to approve the reimbursement of the raffle tickets printing, second by George Wild. PASS 4:0

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k. Car Show: George will contact Greg Hampton regarding the car show. l. 5K Run: Daniele McCallum has confirmed that the 5K is on again this year. m. Parade: The Committee has made their selection for Grand Marshal, which will be announced once the person accepts. n. Fishing Derby: Warren reported that D&G Bait is willing to purchase fish again this year. He will be checking with Cabela’s and other companies for support. o. Kidz Korner: Maureen will get in touch with Dawn Hymer about planning this year’s event. p. Kid's Activities: The committee discussed getting others in the community to help with these events, mainly the pie eating/baking contest, the greased pole climb and the coins in the hay. Let George know if you have people in mind. q. RC Airplanes: Bill wasn’t present tonight but has reported earlier that the venue will probably be relocated to Orchard Park. r. Horseshoe Tournament: Brad has confirmed that he is in for this year. Maureen will follow up with him about his budget and other details. s. Garbage/Recycling: No update. t. Toilets: Need to make sure all of the equipment ordered is delivered properly. u. City: No update. Public Works did a great job of supporting the event last year. v. Security: George will inquire about pricing this year for same level of security as last year. New Business: None Other Business: Dexter Lake Farmers’ Market will be relocating to Rolling Rock Park. For this year they will likely just have a booth during the festival.

Adjourn: 8:25 PM

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City of Lowell Economic Development Committee Meeting Minutes Wednesday, February 1, 2017 Lowell City Hall

Call to Order: 2:04 P.M. by CA Cobb Committee Members Present: Michael Galvin, Robert Burr, Jonny Watson, Jerry Bjornstad, Bill George Approval of Agenda – Michael Galvin move to approve agenda, second by Jerry Bjornstad. PASS 5:0 New Business: • Committee Member Introduction – All members introduced themselves, shared their background and interest in economic development. • Selection of Committee Chair – Bill George nominated Jerry Bjornstad as Chair, second by Robert Burr. PASS 5:0 • Selection of Committee Vice-Chair – Robert Burr nominated Bill George as Vice-Chair, second by Michael Galvin. PASS 5:0 • Review of Committee Powers, Duties, and Reporting Requirements – CA reviewed committee powers, duties and reporting requirements. • Discussion and Approval of Regular Meeting Date and Time – Discussion followed. Robert Burr moved to meet the First Wednesday of the month at 1 PM, second by Bill George. PASS 5:0 • Review and Approval of 2017 Work Plan – CA introduced item. Discussion followed. Jonny Watson moved to approve 2017 Work Plan as written, second by Bill George. PASS 5:0 • Presentation on the Lane Country Rural Prosperity Imitative - Item tabled until next meeting, presenter Kim Thompson was unable to attend today. • Review and Discussion of the Rural Tourism Marketing Program – CA provided an overview of distribution of RTMP funds. Discussion followed. Other Business: Bill George suggested a moratorium on SDC fee’s for 6 months, to encourage development. CA Cobb responded on cost of SDC’s. Discussion followed. Adjourn: 3:32 P.M.

City of Lowell Library Committee Meeting Minutes Monday, February 6, 2017 Lowell City Hall

Call to Order: 6:00 P.M. by CA Cobb Committee Members Present: Gerry Burr, Don Swain, Virginia Galvin, Megan Moerdyk-Shauwecker, Barbaranne Ingram Librarian - Maggie Osgood New Business: • Committee Member Introductions – Members introduced themselves and shared how they came to Lowell. • Selection of Committee Chair – Don Swain nominated Megan MoerdykShauwecker, second by Gerry Burr. PASS 5:0 • Selection of Committee Vice-Chair – Megan Moerdyk-Schauwecker nominated Gerry Burr, second by Don Swain. PASS 5:0 • Review of Committee Powers, Duties, and Reporting Requirements – CA introduced item and reviewed information. • Discussion and Approval of Regular Meeting Date and Time - CA introduced item. Don Swain moved to approve the Regular Meeting Date and Time as the First Monday of the Month at 6 PM, second by Gerry Burr. PASS 5:0 • Review and Approval of 2017 Work Plan - CA introduced item. Discussion followed. Gerry Burr move to approve the 2017 Work Plan, second by Barbaranne Ingram. PASS 5:0 • Discussion of Spring Library Book Sale - Maggie Osgood introduced item, requesting 2 book sales a year. Plans are to have one in March and one during the Blackberry Jam Festival in July. • Other Business: None Adjourn: 6:52 P.M.

City of Lowell, Oregon Minutes of the Planning Commission Meeting January 24, 2017

The meeting was called to order at 7:03 PM by Commissioner Chair Bjornstad Members Present: Jerry Bjornstad, Stacie Harris, Mary Wallace, Don Swain, Member Absent: Ronni Price Approval of Planning Commission Minutes: Stacie Harris moved to approve minutes from February 23, 2016, second by Don Swain. PASS 4:0 Commissioners gave an introduction of themselves. Administer Oath of Office: CA Cobb administered Oath of Office to Don Swain and Mary Wallace. Old Business: None New Business: • Selection of Commission Chair - Mary Wallace nominated Jerry Bjornstad for Commission Chair, second by Don Swain. PASS 4:0 • Selection of Commission Vice-Chair – Stacie Harris nominated Mary Wallace for Vic-Chair, second by Don Swain. PASS 4:0 • Review of Committee Powers, Duties, and Reporting Requirements – CA Cobb reviewed powers, duties, and reporting requirements for the Planning Commission. Discussion followed. • Discussion and Approval of Regular Meeting Date and Time – CA introduced item. Discussion followed. Agreed to have meeting on the first Wednesday of the month at 7 PM. Next meeting will be March 1, 2017 at 7 PM. • Review and Approval of 2017 Work Plan – CA introduced item. Discussion followed. Work Plan approved by consensus. Other Business: CA Cobb updated committee on new business Bridgeway Bakery and Events on Main Street. Jerry Bjornstad stated he would like to promote recreation here in Lowell and present ideas to the Council. Adjourn: 7:47 PM

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AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 Resolution 668 – Management Response to City Auditor

     


SUMMARY: In compliance with ORS 297.466 the City is required to adopt a resolution setting forth measures to correct any audit deficiencies and the time estimated to correct them. The Annual Financial Report for the year ended June 30, 2016 has been reviewed, which provides one material weakness and three significant deficiencies. Management responses have been prepared to address these deficiencies and submit to the Secretary of State Audit Division. FISCAL IMPACT: N/A

COURSES OF ACTION: 1. Motion to approve Resolution 668 and Attachment A, as presented 2. Motion to approve Resolution 668 and Attachment A, as amended.

RECOMMENDATION: Motion to approve Resolution 668 and Attachment A, as presented.

ATTACHMENTS: 1. Resolution 668 and Attachment A

Resolution 668

Page 1 of 3 CITY OF LOWELL, OREGON RESOLUTION 668

A RESOLUTION ADDRESSING THE DEFICIENCIES IN THE CITY OF LOWELL FISCAL YEAR 2016 FINANCIAL AUDIT REPORT WHEREAS, the City of Lowell submitted a copy of the Fiscal Year 2016 Audit Report to the Oregon Secretary of State Audit Division in compliance with ORS 297.465(3); and, WHEREAS, the Fiscal Year 2016 Audit Report identified several deficiencies; and, WHEREAS, in compliance with ORS 297.466 the City of Lowell is required to adopt a resolution setting forth measures to correct any deficiencies and the period of time estimated to correct them; now therefore BE IT RESOLVED, that The City of Lowell City Administrator, Jared Cobb, will address the deficiencies by implementing the corrective measures as identified in Attachment A. Adopted by the City Council of the City of Lowell, this 21st day of February, 2017. Yea: ________ Nay: ________

Approved:

______________________________ Don Bennett, Mayor

Attest:

______________________________ Jared Cobb, City Administrator

Resolution 668

Page 2 of 3 Attachment A: Management Response to the City Auditor

Finding 2016-1 Significant Deficiency: Segregation of Duties and Review Management Response: Staff made a number of changes in FY 2017 to improve internal controls, including hiring a contract accountant, requiring employee logins for the accounting system to track activity, and requiring an employee other than the City Clerk to open and initial bank statements. Additional policies and procedures will be researched, adopted, and implemented to improve internal controls in FY 2017 and FY 2018.

Finding 2016-2 Material Weakness: Inadequate Accounting Software Management Response: Staff will make a recommendation to the City Council to purchase and implement new accounting software capable of producing accounting reports that are consistent with generally accepted accounting principles. The recommendation will be submitted to the City Council by May 1, 2017. Finding 2016-3 Significant Deficiency: Financial Statements Management Response: Staff will utilize the services of a contract accountant to prepare or confirm the accounting records, financial statements and related disclosures in accordance with the modified cash basis of accounting for FY 2017.

Finding 2016-4 Significant Deficiency: Inappropriate Governmental Revenue Funds Management Response: The Personnel Liabilities Fund was closed and the cash was transferred to the originating funds in FY 2017. The Utilities Deposit Fund will be closed and the cash will be transferred to the Water Fund by June 30, 2017.

AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 RFP for Municipal Finance Software

     


SUMMARY: The attached RFP solicits proposals for municipal finance software. The current system does not support fund accounting compliant with generally accepted accounting principles (GAAP). This has resulted in additional time and expense for our contract accountant and auditor. The scope of work includes the acquisition, data conversion, training and ongoing support for a system that comprises cash receipting, accounting, and utility management. Payroll is listed as an option, as staff is also researching the prospect of contracting out payroll services. FISCAL IMPACT: There is no fiscal impact to advertise the RFP.

COURSES OF ACTION: 1. Motion to approve the advertisement of an RFP for Municipal Finance Software. 2. No action.

RECOMMENDATION: Motion to approve the advertisement of an RFP for Municipal Finance Software.

ATTACHMENTS: 1. RFP for Municipal Finance Software

REQUEST FOR PROPOSALS MUNICIPAL FINANCE SOFTWARE RFP #2017-01

SUBMISSION DEADLINE: MARCH 15, 2017 BY 4:00 P.M. PST

POSTED: CITY OF LOWELL WEBSITE, WWW.CI.LOWELL.OR.US ON FEBRUARY 22, 2017.

A. PURPOSE The City of Lowell is requesting proposals for municipal finance software including conversion and implementation services, ongoing training and technical support for the system. The software will utilize fund accounting and integrate, manage and support Accounting and Utility Billing. The City of Lowell will hereinafter be referred to as the "City." Respondents to the RFP shall be referred to as "Vendor(s)." The Vendor to whom the contract is awarded shall be referred to as the "Contractor." B. SCOPE OF SERVICES All financial accounts, payables, and payroll are managed through the Administration Department and lead by the City Clerk. The municipal finance software must have the capacity to help manage multiple accounts, track spending, prevent budget overruns, facilitate with forecasting, and generate reports required for compliance with Generally Accepted Accounting Principles (GAAP). The City will need a software package to accommodate the following requirements: • • • • • • •

5 full-time, 1 part-time, and 1 contract employee 3 employees use the financial system, but no more than 2 concurrent users 500 general ledger accounts 5 bank accounts 200 vendors 450 water meters 3rd party system for online utility invoicing and payments, Invoice Cloud, and will require a module to export and import data files

The system should include all of the following comprehensive, fully integrated systems or modules: • General Ledger • Bank Reconciliation • Budget Preparation • Cash Receipting • Accounts Payable • Utility Billing • Fixed Assets • Data Export and Import • Alternate 1: Payroll (Vacation, Sick Leave, Multiple Bank Accounts) The City currently utilizes Vision MS software for all of the modules listed above, with the exception of fixed assets. The proposal must include the conversion of our existing data from the current system into the vendor software. However, the City reserves the right to modify the level

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of detail and/or number of fiscal periods that are converted based on the City’s budget and/or time requirements. The City currently has a payroll module that is used for processing biweekly payroll for six (6) employees. The payroll module must accommodate payroll, track vacation and sick leave, and record benefit histories. Staff is also currently weighing the costs and benefits of contracting out payroll. To help facilitate this decision, the City requests that vendors provide information and pricing that includes a payroll module and a separate explanation for how the accounting software may integrate with a contracted payroll service. Any alternate solutions that meet or exceed the outlined requirements can be submitted for consideration. The City of Lowell is interested in all details of other innovative and original ideas above and beyond those discussed in this Request for proposal. These should all be quoted separately, providing separate pricing for purchase/acquisition, training, data conversion, and annual support. C. PROPOSAL EVALUATION Proposals will be evaluated using the following evaluation criteria. Vendors should submit all information necessary for the City to evaluate the proposal based on these criteria. At a minimum, vendors should provide product information and specifications of each module (including any IT requirements, such as internet speed and server capacity), list of all municipal clients within the state of Oregon, and pricing broken down by purchase/acquisition, training, data conversion, and annual support for each module specified in this RFP. Evaluation Criteria

Maximum Points

Product features and functionality

30

Demonstrated capacity and experience

30

References from other product users

20

Price

20 Maximum Total Points:

100

D. SELECTION PROCEDURE The City Administrator, City Clerk, and Contract Accountant shall review and evaluate proposals based on the proposal requirements and evaluation criteria identified in this RFP. The highest ranked proposal will be recommended for award to the City Council for a final decision. To assist in making a selection, product demonstrations may be requested at the discretion of the City. A 3

contract will be negotiated with the selected vendor, which may include additional modules if determined to be in the best interest of the City. It is the desire of the City to have a contract finalized no later than March 24, 2017. E. REQUIREMENTS It is the City’s express desire to enter into a contract which includes all services necessary to achieve the project goals whether or not the services are specifically outlined in this RFP. The selected vendor may be required to sign an agreement which incorporates parts of this RFP and the selected vendor’s Proposal. The agreement will also require that the selected vendor comply with applicable federal and state laws, rules and regulations. F. SUBMISSION INSTRUCTIONS Proposals should be submitted in a sealed envelope plainly marked “Municipal Finance Software, RFP #2017-01” addressed to: Mailing: Jared Cobb City Administrator City of Lowell P.O. Box 490 Lowell, OR 97452

Delivery: Jared Cobb City Administrator City of Lowell 107 East Third Street Lowell, OR 97452

All submissions must be physically received by the City on March 15, 2017 by 4:00 p.m. If you have specific questions, please contact Jared Cobb via email or phone: Jared Cobb City Administrator City of Lowell 541-937-2157 [email protected] The City of Lowell reserves the right to reject any and all proposals, and has the right, in its sole discretion, to accept the proposal it considers most favorable to the City’s interest. The City also reserves the right to reject all proposals without awarding a contract to any vendor. The City reserves the right to seek clarification of any proposal submitted. The City also reserves the right to require other evidence of technical, managerial, financial, or other abilities prior to selection. The City further reserves the right to reject any and all proposals with or without cause. The City of Lowell may make an award based upon initial proposals received without discussion of such proposals with the submitting entity. THIS ANNOUNCEMENT IS NOT AN IMPLIED CONTRACT AND MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

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AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 Municipal Code Contract

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SUMMARY: The Lowell Revised Code has not been updated since Ordinance 282, with the last adopted Ordinance 294. There are a few exceptions, such as Ordinance 289 on Animal Control, which was inserted into the LRC. Approximately 25 pages have not been codified. I recommend the City contract with Municode to update, maintain, and host the code online. This would ensure the code is up to date and provide more access to staff, residents, and businesses. FISCAL IMPACT: The base cost for the first year will be approximately $1,000, plus an additional $20/page for each new ordinance adopted. The second and third years of the contract will cost $495, plus an additional $20/page for each new ordinance adopted. COURSES OF ACTION: 1. Motion to approve a basic contract with Municode to update and maintain the municipal code. 2. No action.

RECOMMENDATION: Motion to approve a basic contract with Municode to update and maintain the municipal code.

ATTACHMENTS: 1. Staff Report on the Ordinance Codification presented at the February 7, 2017 City Council Work Session 2. Municode quotation to update the municipal code


TO:


FROM:


DATE:

February 7, 2017

SUBJECT:

Ordinance Codification Process

The Lowell Revised Code should be updated on a regular basis to reflect newly adopted legislation. This process includes removing repealed or obsolete ordinances and editing for grammar, consistency, and clarity. Each time this process is completed, a supplement should be produced which shows the changes made to the municipal code. Most cities utilize a codification service staffed with a team of legal editors and proofreaders to perform this type of work. In the recent past, municipalities submitted ordinances to the codifier1-2 times per year, depending on the volume of legislation. After 4-8 weeks the codifier returned the newly codified printed supplement to be placed in the municipal code book. Subsequently, the City Clerk or other staff collected the code books from the City Council, City Manager, and department heads to remove old pages and replace them with the newest edition of the code. The process has evolved slightly with the advent of cloud services. Many cities still maintain several hard copies of the code and receive supplements in hard copy format, however, nearly every codifier provides an online edition as well. Some providers update the online code after each ordinance is adopted. Instead of the City Clerk and distributing the code, most users elect to reference the online version and print sections, as necessary. Additional features such as a searchable code, ordinance repository, and links to referenced state statutes have also become more common. The City of Lowell Revised Code has not been updated since Ordinance 282, with the last adopted Ordinance 294. There are a few exceptions, such as Ordinance 289 on Animal Control, which was inserted into the LRC. Approximately 25 pages have not been codified. My recommendation to the City Council is to contract with a codification service to update the municipal code at least once per year. At a minimum, this service should include an online, searchable code with appropriate references and at least one printed original of the Lowell Revised Code. The base cost for service ranges from $500 – 1,250 per year, depending on the selected features, with an additional $20 per page.

December 22, 2016 Mr. Jared Cobb City Administrator 107 E. 3rd Street PO Box 490 Lowell, OR 97452

Email Sent Via: [email protected]

Dear Mr. Cobb, Thank you for speaking with Stephen Hall and expressing interest in utilizing Municode for supplementation services. We have reviewed the City’s code and are pleased to submit the following information for your review. Our team is driven by the desire to serve you and your citizens. We believe that quality customer relationships and exceptional service are what have set us apart in the legal codification industry since 1951. Our commitment to service inspires us to: provide you with the highest quality legal codification services in the industry; set the standard for online and mobile services; ensure that you receive the most accurate and timely supplements possible and to work with you as a long-term partner. Our desire to serve you is why we have chosen this profession.

Why Municode? Integrity. “Our word is our bond.” We believe that long-term relationships built on trust are built to stand the test of time. Our goal is to serve you and your citizens for the next 30 years or more. Attorneys. We have a team of full-time attorneys. All of your legal work is completed by our experienced team of inhouse attorneys. Experience. With over 4,100 customers in all 50 states, we are the most trusted and experienced codifier of local government codes in the nation. Our team of attorneys has an average of over 20 years of codification experience. With over 210 professionals committed to serving you, we have the depth of knowledge and experience that it takes to stay at the forefront of legal and technological developments. Relationships. For over 65 years, we have earned the trust, loyalty and respect of our customers by focusing on what is most important to us: our customers. We have a team of customer service professionals dedicated to serving you, your team and your citizens. No matter what the challenge, we are here for you. Quality. We are committed to excellence in every product that we create. Our team of legal editors and legal proofreaders, each averaging over eight years of service, is dedicated to providing you with the most accurate and timely product available in the nation. Technological Leadership. MunicodeNEXT is the nation’s most advanced, accessible and intuitive website. With MunicodeNEXT, your staff and citizens can have access to your code of ordinances, all archived versions of your code, every official copy of your ordinances, the power to compare versions of your code over time, the ability to be notified every time your code is updated and a powerful search engine capable of simultaneously searching your code, ordinances, minutes, resolutions, budgets and more. Our web tools are designed to make your job easier, your code more accessible and your citizens more informed. Commitment to Oregon. We are proud to serve 30 municipalities in Oregon, including several near Lowell. We also regularly support the Oregon Municipal Recorders Association. 1

Why Our Clients Love Us Applying our Legal Experience. We have a large team of full-time attorneys. This is a crucial factor to consider when assessing the qualifications of a codification company that is being considered for legal publication and supplementation services. We have been in business for over 65 years and have worked for decades serving the biggest and most advanced municipalities in the nation, as well as 30 clients located in Oregon. No other codification company has this level of experience and knowledge that can be harnessed for your benefit. In 2015, 67 municipalities that had no code, updated their code internally, or used another code publisher chose to join the Municode family based on our qualifications, experience, and reputation, including Salem, Oregon. Team Approach. We have 14 legal editorial teams consisting of 47 legal editors and proofreaders. By partnering with us, you are provided with a depth of legal talent that is unmatched in the industry. You and your citizens deserve the best and deserve to have a team that will be here to serve you no matter what the situation. Customer Service. Our goal is to fully understand your unique needs. Your Municode representative, Stephen Hall, is able to meet with you in person anytime. Stephen can also provide onsite training or host webinars throughout the term of the contract. Your Representative. Municode’s West Coast Sales Representative, Stephen Hall, is located in Marina Del Rey, California. He is available to answer questions and meet with you, as needed. Stephen worked in governmental sales for over 16 years and is dedicated to providing excellent customer service to all of his clients. He visits the area often and attends the Municipal League Conference, Clerks Conference and IIMC Conference. Stephen is supported by our entire team in Tallahassee. Real People. If you have a question, our response time is normally less than a few minutes via e-mail (constantly monitored) or within the half-hour for phone correspondence. When you call us, you will find that our phones are answered by our employees…not an automated answering service. Personal Touch. We are a family-owned, medium size business which means you always receive a level of personal service that is unparalleled in the industry. We earn our reputation by providing exceptional customer service, offering helpful suggestions and developing solutions for your unique situation. Responsible Citizen. We are proud to support numerous Clerk, Attorney, Municipal and County Associations. Additionally, we partner with the International Institute of Municipal Clerks and International Municipal Lawyers Association to provide services to their members. Our Vice President of Sales, Dale Barstow, is the former President of the Municipal Clerks Education Foundation. We are also extremely active within our community, supporting the United Way, Boys Town, the Tallahassee Veteran’s Village and Ability First through quarterly employee volunteer days. If you have any questions or desire additional information, please call and speak with Sales Representative Stephen Hall or our Assistant Vice President of Sales, Steffanie Rasmussen. We are also happy to schedule a conference call or webinar with all interested parties, or meet with you personally. We are here to serve you! Sincerely,

W. Eric Grant President WEG/gm Cc: Steffanie Rasmussen, Assistant Vice President of Sales [email protected] 800-262-2633 ext. 1148 Stephen Hall, West Coast Regional Sales Representative [email protected] (310) 422-2095

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Executive Summary Republication, Supplementation and MunicodeNEXT: Logic: Give your municipality a fresh start. Clean up the pagination, reprint all pages and replace binders and tabs, if needed. Quickly and efficiently transition your code to the most advanced suite of web/mobile services available in the nation: MunicodeNEXT. Conversion into Municode database & republication. .................................................... $4501 Supplementation ............................................................................................................. $19.50 per page Online hosting and support ............................................................................................. 1 year free, then $4952 Timeline........................................................................................................................... within 12 weeks

Pricing = Apples to Apples: We realize that different companies call services by different names. Here are some important considerations to keep in mind when comparing proposals: Conversion into Municode database and republication of the code is $450; Supplement charges - single column per page rate of $19.50; The online code fee is waived for the first year and then only $495 for our standard service, If you want to further enhance the transparency of your online code, you can upgrade to the MyMunicode package bundle for only $1,195! Municode does not charge an extra fee for posting supplements online or printing your supplement pages, nor do we charge a supplement handling fee. All of these services are already included in your supplement per page rate. We will handle 100% of the publishing for you. This includes editing, page composition, proofreading, indexing, and delivering the information as printed or electronic copy. We understand the scope of this project to include a complete republication of your code, continued supplementation, and online hosting of your code. Upon completion of the republication project, supplementation services will commence. When we republish your code, pages are recomposed to eliminate short pages, pages with blank backs and oddly numbered (point) pages. Following the re-composition, the entire code is reprinted and supplement number designations start over with supplement No. 1. The process includes: Conversion to our database; Removal of supplement numbers; Updating of preliminary pages (title page, officials’ page, and preface); New page numbers; Editing & proofreading; 10-point font, single column (unless otherwise instructed); Incorporation of maps, diagrams, charts and tables; Updating the index; Proofs provided for your review; Posting your newly republished code on MunicodeNEXT; Printing 3 new copies with binders and tabs. The process does not include: Reorganizing the structure of your code; Review by an attorney; Substantive editing or changes to the text.

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Please see page 4 for additional pricing details. Please see page 5 for additional features and pricing available on our MunicodeNEXT platform.

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Quotation Sheet Conversion and Republication Conversion of code to Municode database Removal of supplement numbers Updating of preliminary pages (title page, officials’ page, and preface) New page numbers Creation of a consistent style 3 printed copies of the new code with binders and tabs Inclusion of adopted legislation, per page added or amended Current code can be posted online as a PDF during conversion & republication project Binder Color: Binder Stamping Color:

 

Semi-Bright Black Gold

 

Dark Blue Silver

$4503 No charge No charge No charge No charge No charge $19.50

 Hunter Green   White

Burgundy

Supplement service base page rate4 Page Format

Base Page Rate

Single Column

$19.50 per page

Base page rate above includes: Acknowledgement of material Data conversion, as necessary Editorial work Proofreading Updating the index Schedule as selected by you5 Updating electronic versions6 and online code Printing 3 copies Base page rate above excludes: Freight, pre-billed State sales tax Graphics7 & tabular8 matter, per graphic or table Administrative Support Fee Code on internet, first year fee waived

Actual freight If applicable $10 $225 Selections on page 5

Electronic media options for Code of Ordinances (sent via download) 9

   

Folio Bound Views WORD (DOCX) Adobe PDF of the code Adobe PDF of each supplement

$295 initially then $100 per update $150 initially then $75 per update $150 initially then $75 per update $150 initially then $75 per update

Payment for Supplements and Additional Services: Invoices will be submitted upon shipment of project(s).

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Provided Municode can rely upon the version of the code furnished and it is in an editable, electronic format. Conversion will take approximately 12 weeks upon receipt of all required materials. 4 All prices quoted in this section may be increased annually in accordance with the Producer Price Index – Bureau of Labor Statistics. 5 Schedule for supplements can be weekly, bi-weekly, monthly, bi-monthly, quarterly, tri-annual, semi-annual, annual or upon authorization. Electronic updates can occur more frequently than printed supplements. 6 We do not charge a per page rate for updating the internet, however a handling fee is charged for PDF, Word, Folio or additional electronic media items ordered. 7 Includes printing all copies. Additional fees may apply if graphics are printed color. 8 Tabular matter is defined as tables, algebraic formulas, or other materials that require special programs or extra editorial time to modify and prepare for inclusion in an update. 9 “delivery” is defined as making updated electronic data available to you via download or FTP. Fee applies whenever content is delivered as HTML, PDF, XML, Folio or Word, via one of the afore-mentioned mediums.

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Online Services Quotation Sheet The current code can be posted online as a PDF during the recodification project at no charge to you. Please check the appropriate box(es) to indicate your selection. To learn more about our online services, you can participate in one of our free webinars here or view a pre-recorded version of the webinar here. Value Pricing:  MyMunicode10 includes: (first year fee waived) $1,195 annually11 MunicodeNEXT (Online Code), OrdBank, CodeBank, CodeBank Compare + eNotify12, MuniPRO, and Custom Banner A la carte pricing: In lieu of purchasing the above package, online services can be purchased a la carte at the following rates:



   

Online Code = MunicodeNEXT (annually) first year fee waived

$495

Collapsible TOC (Frameless Version); Mobile friendly site; In-line images & PDF’s; Social Media sharing; Scrolling tables & charts; Narrow, Pinpoint & Advanced Searching; Search by Relevance or Document order, Multiple facets added to narrow search parameters, Previous and Hit buttons, Persistent breadcrumb trail, Save as WORD (DOCX); Hide the TOC; Print & Email; Internal Linking within the code; Static Linking/Bookmarking; Server Stability & Disaster Recovery Plan; Phone & Web support; Co-server backup location in Atlanta, GA

CodeBank (annually)

$150

CodeBank Compare + eNotify13 (annually) MuniPRO Service (annually)

$250 $295

Custom Banner (onetime fee) MuniDocs – only select one option below for MuniDocs.

 

$250

MuniDocs (up to 25 documents per year updated quarterly)

$350

MuniDocs (up to 100 documents per year updated quarterly) o Additional documents, each with either option

$750 $7.50

(If MuniDocs is elected, please circle the list of categorized and dated documents to be posted) Minutes - Council Minutes - Committee Minutes – Agendas – Resolutions – Budgets - Other____________ ORDINANCES PENDING CODIFICATION Option 1) OrdBank  Per ordinance fee  Flat annual fee (recommended if MyMunicode is not selected)

$35 $315

Option 2) OrdBank + OrdLink  Per ordinance fee  Flat annual fee (recommended if MyMunicode is not selected)

$60 $415

Municode does not charge an extra fee to update the internet – this is included in your supplement rate.

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Municode does not charge a per page rate for updating the online code (Internet). Your per page supplement rate for the codification of new legislation is not affected by selecting our budget friendly and feature enriched MyMunicode bundle package. 11 Total value if each item were to be purchased a la carte would be approximately $1,505 per year with participation in our OrdBank service. 12 Enrollment in CodeBank is required in order to receive the CodeBank Compare/eNotify technology. 13 Enrollment in CodeBank is required in order to receive the CodeBank Compare/eNotify technology.

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This proposal shall be valid for a period of ninety (90) days from the date appearing below unless signed and authorized by Municode and the Client. Term of Agreement. This Agreement shall begin upon execution of this Agreement and end three years after the publication date of the new code. Thereafter, the supplement service shall be automatically renewed from year to year provided that each party may cancel or change this agreement with sixty (60) days written notice.

Submitted by: MUNICIPAL CODE CORPORATION

Municode Officer: Title: President Date: December 22, 2016

Accepted by: CITY OF LOWELL, OREGON

By: _____________________________________ Title: ____________________________________ Date: ____________________________________

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Standard Features of MunicodeNEXT Responsive Design – Our team designed MunicodeNEXT to function on any device. Over 20% of our traffic is generated from a smartphone or tablet. Our user interface, based on Google's Material Design guidelines, ensures any device that accesses our application will have access to our full suite of features.

Mobile and Tablet friendly – Our application uses touch friendly icons, easy to access menus, and fly overs to expose all functionality while maintaining a clean, intuitive interface.

Print/Save/Email – Users can print, save (as WORD) or email files at the section level, as well as at the article or chapter level. You can print, save or email non-sequential sections from multiple portions of your code(s). Not all codification companies enable you to download WORD documents directly from the website. Being able to do so greatly enhances your ability to draft new legislation. 7

Searching – Municode leverages ElasticSearch, one of the most powerful open source search platforms that also powers sites such as Stackexchange, Github, and Wikipedia. Search starts on a dedicated page, then moves to a persistent right-hand sidebar as you cycle through the results. This enables you to quickly move through search results without clicking “back” to a search results page. The code is also indexed by the section, returning more accurate, granular results. Search results can be sorted by relevance or book order as seen in the screenshot below.

Municode Search Components: Advanced Searching – You and your power users can conduct searches using Natural Language (think Google) or Boolean Logic. Multiple Publications – If you have multiple publications (code, zoning, etc.), they will all be searchable from one interface. Searchable ordinances – With our OrdBank service, ordinances posted pre and post-codification are full-text searchable. Searching all content types – If you use our OrdBank or MuniDocs service, you can search any combination of the code, ordinances, and MuniDocs simultaneously. Search results are labeled for easy identification. Narrow Searching – Your users have the ability to search selected chapters or titles in order to pinpoint their searches and find what they are looking for as quickly as possible! Stored Searching – MunicodeNEXT allows all search result listings to be bookmarked under your browser’s bookmarks or favorites tabs. Users need only conduct a search and press Ctrl+D to add the search result listing to your browser’s tabs.

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Search enhancements provided with our latest website upgrade include (see screenshot above):  Multiple products as facets on the left.  Number of hits in content types and products displayed.  Ability to sort code results by relevance OR book order.  Ability to sort ordinance results by relevance OR date order.  Ability to sort MuniDocs (minutes, etc.) by relevance OR date order.  Breadcrumb trail on each search result.  Prev/Next buttons to navigate through hits.  COMING SOON! We will be using the ElasticSearch Synonym plugin to provide a global synonym list. This component should be in place by the end of 2016. https://www.elastic.co/guide/en/elasticsearch/reference/current/analysis-synonym-tokenfilter.html

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Browsing – MunicodeNEXT provides a persistent breadcrumb trail when browsing or searching and a Previous/Next button at the top and bottom of any document you’re viewing. The table of contents and content pane also stay in sync as you scroll to deliver the most intuitive reading experience possible.

Internal Cross-Reference Linking – Cross-references within your code are linked to their respective destination Article, Chapter or Section. Collapsible TOC – The table of contents collapses, providing additional real estate with which you may view your code. Easily view your maps, graphs and charts by simply enlarging the item. Mouseover (cluetips) – Navigate to your code and any linked cross-reference will quickly display in the popup preview window. (Cross-reference linking and mouseover shown below)

Social Media Sharing – You and your users are able to share code sections via Facebook and Twitter. This will make it easier for you and your team to utilize social media in order to engage your citizenry and enhance your level of transparency. Static Linking – Copy links of any section, chapter or title to share via email or social media. Scrolling Tables and Charts – Headers stay fixed while you scroll through the table/chart. GIS – We can provide a permalink to any code section and assist staff to create a link from your GIS system to relevant code sections. In-line Images & PDFs – We take great care to ensure that your images match online and in print and are captured at the highest quality possible. Our online graphics can be enlarged by hiding the table of contents to maximize the image. Municode can also incorporate PDFs of certain portions of the code that have very specific viewing and layout requirements. Website Accessibility Our current website complies with level A of the Web Content Accessibility Guidelines (WCAG) 2.0. Support – Phone, email and web support for citizens and staff: 24-hour email response; phone support from 8:00 a.m. to 8:00 p.m. (Eastern). A variety of video tutorials are offered, and we are always available to host a personalized webinar for you and your staff to demonstrate our online features.

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Premium Features of MunicodeNEXT Custom Banner. We can customize the look and feel of your code to more closely match your website. Please note the custom banners in each of the screenshots provided in this sample. OrdBank. With our OrdBank solution, newly adopted legislation will be posted online in between supplements. Upon the completion of your supplement, the ordinances will be linked in your history notes and stored in your OrdBank Repository under the “OrdBank” tab. Hyperlinked ordinance in text)

(One-Click access to the original ordinance in the OrdBank Repository)

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OrdLink + OrdBank. Prior to incorporating the ordinances into your code via supplementation, the OrdLink feature can hyperlink newly adopted ordinances to the section being amended. Linked sections are highlighted in the table of contents and links are created from the amended sections to the new ordinances. Once the linked ordinances are incorporated into your code, they are added to your OrdBank repository and hyperlinked to your history notes. This service lets everyone know that new ordinances have been adopted.

CodeBank. Our CodeBank feature provides an online archival platform for previous supplements of your code. Empower your staff and citizens to access every previous version of your code with one click. (CodeBank Tab)

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CodeBank Compare. Our CodeBank Compare service is a powerful feature that provides users the ability to select a past version of your online code and compare it to any other version of your online code. The differences will be shown via highlights (added material) or strikethrough (deleted material). The CodeBank feature is required in order to access CodeBank Compare. Users will be notified of the changes in the table of contents and within the text of the code via “modified,” “new” or “removed” badges. Users can also select an option to view all of the changes in a single view, complete with strikethrough and highlights showing the specific textual changes that were made. The CodeBank Compare service will show all amendments to your code that were implemented during the most recent update. eNotify. Our eNotify service allows users to enroll online and receive email notifications each time your online code is updated. This will empower your staff and citizens to receive instant notifications every time your online code is updated. The CodeBank Compare feature is required in order to utilize the eNotify service.

Compare enhancements provided with our latest website upgrade include the ability to show changes in every version of the code stored in CodeBank. (Changes are shown in your Text Changes Tab and in your Table of Contents)

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(Show changes button and a custom banner are shown below)

MuniDocs. Enables municipal users to send material of your choosing directly to us to upload documents to your online code. Let us do all the work and upload your minutes, resolutions, budgets and or any other non-code material online. Your collection of documents will be posted alongside your code and will be fully searchable and filterable for ease of use. No need for you and your staff to learn and manage a new system. (MuniDocs Tab and Repository)

State Statute Linking. If elected, for an additional fee, our team of attorneys will ensure that all existing state law references are linked within your code. Empower your staff and citizens to access the State Legislator website with just one click. Please view Petersburg, AK for an online example: https://www.municode.com/library/ak/petersburg

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MuniPRO. MuniPRO Searching allows you to search the over 3,200 codes we host (the entire country, a single state or individually selected codes of your choosing). MuniPRO searches are ideal for researching local regulations of special interest or to find out how other communities are dealing with similar issues. If the IP based model is selected, only Multiple Code Searching is available. MuniPRO provides subscribers with the following tools: Multiple Code Search. Search all codes within one state, multiple codes within one state or search the over 3,200 codes in the entire U.S. hosted by Municode! Search results are sorted by relevancy and indicate the source publication, showing excerpts and keyword highlighting. MuniPRO Favorites. Create a “favorites” list of frequently visited codes or sections. This will save time by making navigation a one-click process from your dashboard. MuniPRO Notes. Create a note and attach it to any document in any publication. Note icons will show in both the table of contents and search results page, alerting the user to a previously written note. Notes can be shown or hidden when browsing and searching a publication and a global listing of notes can be accessed with a single click from your dashboard. MuniPRO Drafts. Begin a new ordinance draft to keep track of pending legislation. Draft icons will appear in the table of contents and search results and can also be accessed from a single click. Enhancements to MuniPRO provided by our latest website upgrade include: Search all content types at once – Codes, Ordinances, and MuniDocs. Narrow scope before searching by State and Municipality, then filter by government type and population

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Additional Services All of the services listed below may be obtained by your municipality with this purchasing vehicle. Municode and our family of solutions, MunicodeLEGAL, MunicodePAY, MunicodeWEB and MCCi offer a wide variety of services, all of which have been designed primarily to serve local governments. Please contact us for information and pricing on any of the services listed below, all of which may be purchased under this contract and all of which are competitively priced. When selecting one of the solutions outlined below as your service provider, you can be assured of receiving the same excellent customer service and superior products that over 4,100 clients have come to expect from Municode! Municipalities that utilize all four of Municode’s family of service providers can attest that in addition to lower overall costs, their workload is significantly reduced, their citizens are more informed, and they are receiving the best customer service experience possible from the most reliable provider of government services in the nation…Municode!

Municode has been the leading provider of legal publications and codification services since 1951. In addition to codifying, publishing and maintaining your Code of Ordinances both online and in print, we offer our clients the following additional services: Distribution. Fulfillment services are available to distribute individual printed copies of codes and supplements to departments or subscribers at no additional fee to you. We assume all risk and expense for providing these items. Orders can be placed through our online eStore or via fax, mail or telephone. Future Legal Review. At any point during the term of this agreement, or extensions thereof, we can provide additional Legal Reviews to identify inconsistencies and internal conflicts and ensure your code conforms to State Law. State law references can be updated in conjunction with the Legal Review or as a separate engagement. To learn more, please visit: https://www.municode.com/ or https://www.municode.com/#codification

MunicodeWEB - Government Website Development powered by aHa Consulting! Let our team of web analysts and developers create or redesign a website for your municipality that provides your staff and citizens with a stunningly beautiful website that is simple for staff to use, easy for citizens to access, responsive, interactive, dynamic, and extremely efficient! Using the popular Drupal, open-source framework, we will work with you to understand your history, anticipate your future, define your priorities and achieve the long-term goals of your community. When MunicodeWEB designs your completely mobile friendly website, our goal is to improve your image and your community profile, increase the self-service capacity of your residents, and empower your staff to create, edit and maintain website content as simply and efficiently as possible. The result will be an unparalleled municipal website solution at a very compelling price. To learn more about MunicodeWEB, please visit: http://www.ahaconsulting.com/, or https://vimeo.com/163618297. To experience a sample of our portfolio: http://www.ahaconsulting.com/portfolio

MunicodePAY offers a comprehensive, centralized payment system (Revalocity) that includes a sophisticated userfriendly customer care portal that results in significant operational savings and improved customer retention. With Revalocity, your customers will be able to pay their bills via the web, IVR systems or through customer service agents. Revalocity manages multiple funding sources, stores and maintains user profiles and payment histories and is equipped with complete accounting and settlement functions that integrate with CRM, finance and general ledger systems. Daily, weekly and monthly reports for the tracking and easy reconciliation of payments, returns and fee information are available in a variety of formats including PDF, CSV and Excel. With MunicodePAY, your funds are collected faster, your operating procedures are simplified, your financial information is at your fingertips and your customers are happy. Currently, over 70 municipalities trust MunicodePAY to process approximately 9 million bill statements annually. MunicodePAY also offers traditional Bill Printing and 16

Mailing services, Lock Box Services and Customer Call Center Outsourcing Solutions. Costs for these services are competitively priced and transaction based with low to no implementation costs. To learn more about MunicodePAY, please follow these links: Website: https://www.municode.com/#electronicpayments, Demo: https://vimeo.com/143619736

Municode Innovations (MCCi) understands the challenges organizations face every day with paper based processes. We provide innovative solutions that transform these challenges into smart practices that improve efficiency, productivity and organizational structure. Recognized as one of the nation’s top 20 Most Promising Government Technology Solution Providers, we are also the largest Laserfiche provider in the world. MCCi is passionate about helping organizations run their office more efficiently – saving time, money and resources! Please visit our website for more details about any of the services listed below: https://www.mccinnovations.com/ Enterprise Content Management Software (Laserfiche). With a client base of over 600 government agencies, MCCi is the largest provider of Laserfiche solutions in the world. Digital Imaging Services. Services include scanning, indexing and integration of hard copy documents, electronic documents, and microfilm/microfiche. MCCi provides the most powerful index retrieval search engine available. Open Records Request Solution (JustFOIA). Just FOIA helps agencies track Open Records Requests. JustFOIA is a hosted solution that is user-friendly, affordable, and integrated with Laserfiche Enterprise Content Management. Contract Management Software (Contract Assistant). MCCi offers Contract Assistant Software (developed by Blueridge Software) which is a solution designed to provide control and automation of the contract management process, while also offering Laserfiche integration options.

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What Our Clients Say about Partnering with Us

"We were not only impressed with the services and products provided by Municode but the speed in which it all took place. Our Legislative Body and Administration were pleased with the new code books and the pricing we received. Thank you for producing this great product with such professionalism. We look forward to our continued relationship with Municode."

"We certainly couldn’t have done it without your team. MCC is a very customer oriented company." "I find everyone at Municode delightfully friendly and helpful. You are all very professional. It's apparent that you all care a great deal about good customer service. That is wonderfully refreshing as it is so hard to find anymore." "I am extremely satisfied with Municipal Codes Corporation’s performance and customer assistance. Not many companies provide such excellent services."

"You have personally demonstrated excellent service, diligence and concern for the integrity of our code and the integrity of the product your company produces. Please know your efforts are very much appreciated!"

"We appreciate the superior customer service you have provided. I can't tell you how nice it is to have people that will work with you." "You are true professionals and great to work with!"

"Thank you for the tremendous job that you do for us. You always make me look good as the Clerk and I truly appreciate your services." "WONDERFUL!!! Thanks for making my life easier, I really appreciate all that you do!"

"Your diligence, care, command over the process and attention to details have been exceptional. Moreover, what also helps set you apart from most of those in your line of work is that, you are readily accessible and exceedingly responsive. I hope that my clients are as pleased with me as I am with you."

"I really enjoy working with you! Your responsiveness and enthusiasm are greatly appreciated!!”

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AGENDA ITEM SUMMARY


Mayor Bennett and Council Jared Cobb, City Administrator February 17, 2017 External Committee Representation

     


SUMMARY: There are several committees that work on issues and projects of interest to the City. Councilors have historically served on these committees, however, there was no formal appointment process or method of reporting established. To ensure open communication, the City Council should consider formally appointing representatives and requesting a verbal report after each meeting. FISCAL IMPACT: None.

COURSES OF ACTION: 1. Motion to approve the committee appointments, as presented. a. Middle Fork Willamette Watershed Council – Mayor Bennett b. Regional Housing Rehabilitation Program Policy Committee- Councilor Burford c. Lane Area Commission on Transportation – Mayor Bennett 2. Motion to approve the committee appointments, as amended. RECOMMENDATION: N/A

ATTACHMENTS: 1. Staff Report on Council Representation on External Committee presented at the January 31, 2017 City Council Work Session


TO:


FROM:


DATE:

January 31, 2016

SUBJECT:

Council Representation on External Committees

There are several committees that work on issues and projects of interest to the City of Lowell. In the past, City Council members have attended these meetings, however, there was no formal appointment process or method of reporting established. My recommendation is that the City Council formally appoint representatives to each committee and that representatives provide a verbal report at the subsequent City Council meeting. The following is a list and basic overview of each committee where the City should be represented: Middle Fork Willamette Watershed Council The Middle Fork Willamette Watershed Council is a locally organized, voluntary, non-regulatory group established to improve the conditions of the watershed. It provides a forum that brings local property owners and residents, concerned citizens, and private land managers together with local, state, and federal land management agencies to form a common vision for the ecological and economic sustainability and livability of the watershed. Meetings are held on the 4th Wednesday of the month at 6:00 p.m. at the MFWWC Office, 38259 Wheeler Road, Dexter, OR 97431. More information is available on their website at www.mfwwc.org. Regional Housing Rehabilitation Program Policy Committee (RHRP Committee) The City of Lowell and other small communities in Lane County have partnered with St. Vincent de Paul to manage affordable housing programs and initiatives. This includes the Rural Housing Rehabilitation Program, which provides funding for home repairs, and the Home of Your Own Program, which helps provide new affordable housing. The City has used both programs to increase the availability of safe, affordable housing in Lowell. Meetings are held periodically throughout the year at St. Vincent de Paul of Lane County, 2890 Chad Drive, Eugene, OR 97408. More information on these programs is available at www.svdp.us. Lane Economic Committee (LEC) The LEC discusses the direction and scope of the Lane Council of Governments economic development program. The committee reviews and discusses the LCOG economic development budget, loan programs, and a variety of other initiatives. Meetings are held on the 3rd Monday of each month from 11:30 a.m. - 1:00 p.m. at the Lane Council of Governments, 859 Willamette Street, Suite 500Eugene, OR 97401. More information is available on their website at www.lcog.org.

Lane Area Commission on Transportation (Lane ACT) The Lane ACT is an advisory body chartered by the Oregon Transportation Commission. The Lane ACT is one of 12 ACTs throughout the State of Oregon and they are responsible for addressing all aspects of transportation (surface, marine, air, and transportation safety) with primary focus how the regional system will influence the broader state-wide system. The commission represents the geographic area of Lane County and has 29-31 voting members representing the various jurisdictions, modes, and interests throughout the area. Meetings are held on the 2nd Wednesday from 5:30-7:30 at Lane County Public Works 3040 North Delta Highway, Eugene, OR 97408. More information is available on their website at www.laneact.org.

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