As experienced, independent technology consultants, Archi-Technology specializes in ... Archi-Technology LLC is an indep
TECHNOLOGY SYSTEMS > COMMUNICATIONS SYSTEMS
Voice Communications Systems
Making The Right Calls For Your Project COMMUNICATIONS SYSTEMS
SECURITY SYSTEMS
6 THINGS TO ASK YOUR PHONE SYSTEM VENDOR
AUDIO/VISUAL SYSTEMS
TECHNOLOGY INFRASTRUCTURE
1. Does your firm make any money off commissioned equipment sales?
Managing The RFP Process From Start To Finish When it’s time to upgrade your campus telephone system, consider the benefits of having Archi-Technology manage the process for you: • Leverage our specialized knowledge of IP phone systems, technology infrastructure and telecommunications services. • Save time and internal resources with objective external management of the entire RFP process from needs assessment through system installation and verification. • Maximize available budgets by selecting from competitive proposals that allow for different solutions to meet your needs. • Avoid project cost and/or schedule overruns with strategic, proactive technology consulting services during the planning phase.
2. Does your firm employ specialists or generalists? 3. What is your firm’s experience with technology infrastructure? 4. What is your firm’s approach to VoIP readiness? 5. What is your firm’s approach to projects? 6. What is your firm’s experience with telecommunications services?
As experienced, independent technology consultants, Archi-Technology specializes in the infrastructure and interconnected systems that move data through buildings that connect students, faculty, staff and community with each other and the world at large.
Six Steps For Successful Phone System Upgrades Based on more than 18 years of experience on educational and healthcare campuses, Archi-Technology uses the following steps to ensure successful phone system projects. See the back of this data sheet for more information about each of these six steps.
1
INITIATION
2
Identify key project parameters.
4
RFP DEVELOPMENT Identify and qualify everything needed..
ASSESSMENT
3
Survey existing systems and assess usability.
5
RFP EVALUATION Determine best value from submissions.
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E
P
T
Technology Consultants for the 4th Utility
BUDGET VALIDATION Develop project required and optional budgets.
6
IMPLEMENTATION Oversee phone system installation and hand-off.
Connecting People, Technology & Buildings
585-424-1952 archi-technology.com © 2015 Archi-Technology, LLC All rights reserved.
TECHNOLOGY SYSTEMS > COMMUNICATIONS SYSTEMS
Six Steps For Successful Phone System Upgrades 1. Project Initiation
We listen before we talk to start a dialog that identifies: • Issues with the existing system and desired functionality • Project goals, team and roles • Budget and schedule
• Purchasing guidelines
2. Assessment Phase:
Once project goals are clearly defined, we take a detailed look at your existing: • Phone system capabilities and size; • Quantities and types of phones; • Network infrastructure VoIP readiness; • Switching and routing equipment for V-LAN, QoS and PoE capabilities; • Telecom room environmental controls and security, and; • Cabling infrastructure at each new and existing to remain location.
3. Budget Validation
Develop a budget for needs and include options for wants. Adjust budget or options as needed.
4. RFP Creation Phase
Quantify and qualify everything needed. Include options and allow for different solutions to be presented but don’t make vendors feel like they are taking a test for which they didn’t study. Don’t force an apples-to-apples comparison but try to get apples-to-oranges instead of apples-topork chops. Include requirements for: • Manufacture qualifications • Vendor qualifications • Implementation/Programming • Testing and Training • Warranty/Service response • Documentation • Project management • Also request long-term maintenance and system addition pricing
5. RFP Evaluation
Determine the best value by comparing the following: • Compliance with RFP requirements • Evaluation of Vendors and Manufactures capabilities and reputation • Use original purchase price, desired options, pricing for additions and long term maintenance cost to determine the lowest cost.
6. Implementation
Review the vendors project plan which should include: • Identification of staff roles and responsibilities • A planning phase • Equipment delivery schedule • Installation schedule • Testing • Cutover plan (with contingency plan) • Training Plan Implementation-related services Archi-Technology provides include: • Hold meetings to discuss the status and progress of the implementation. • Witness the acceptance testing. • Evaluate Training prior to user training. • Evaluate System Documentation • Hold exit interviews so that our process can be adjusted for future RFPs as needed.
About Archi-Technology
Archi-Technology LLC is an independent technology consulting firm specializing in the infrastructure and interconnected systems that move data through buildings and campuses. Headquartered in Rochester, NY, the firm provides strategic consulting, systems design, technology construction management, and electronic documentation services to owners, architects, CMs, contractors and other construction disciplines. The company has been actively involved in improving the integration of technology infrastructure and related systems in construction projects for almost 20 years through its affiliation with BICSI, a telecommunications trade association, and the Construction Standards Institute (CSI).
For More Information
Please visit Archi-Technology.com for more information or call 585-424-1952 to discuss your specific project requirements.
Connecting People, Technology & Buildings
were developed by Archi-Technology to improve productivity and add value throughout the life of a building. For more information please contact
[email protected]
Company Headquarters Central NY Office 115 Metro Park, Rochester, NY 14623 95 Brown Rd., Rm. 218, Ithaca, NY 14850 585-424-1952 archi-technology.com 607-342-8018
© 2015 Archi-Technology, LLC All rights reserved. Archi-Technology is a registered trademark of Archi-Technology LLC. Please share this data sheet electronically and help save a tree.
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