MERCHANDISE VENDOR APPLICATION 2014 ... - Premier Events

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Vending Booth Name: ... Please tell us about your business: Our goal is to have a variety of exhibitors (new ... Below,
MERCHANDISE VENDOR APPLICATION 2014 Atlanta Jazz Festival Date & Time: Friday, May 23rd - Sunday, May 25th, 2014 Friday, 4 pm to 11 pm, Saturday and Sunday, 11:00 AM – 11:00 PM Location:

Piedmont Park, Atlanta, Georgia

Premier Events has been contracted to solicit and place Artists and Marketplace vendors for the 2014 Atlanta Jazz Festival. Please read all information carefully and follow all instructions when filling out and submitting the application. Do not leave any area blank or assume we already have your information. Premier makes every effort to ensure clean, professional, and diverse artists and marketplace vendors for our events. The selection of vendors is based on a variety of factors including amount of space available, product presentation, and the needs and desires of the festival. Each event and opportunity is unique. Application Process: Please fill out the attached application as thoroughly as possible and send it in to us. DO NOT send any payments at this time. We will consider your application and will notify you if you will be invited to participate. Sending an application does not guarantee acceptance. At the point of acceptance, you will have a maximum of 30 days to decide if you will join us at the event. If we don’t hear from you and receive payment within the 30 days, the offer of participation will be cancelled. Payment: Payment is only due once you have been accepted. We prefer payment by check or money order. If paying by credit card, there will be an additional processing fee of $35. A $50 charge will be assessed for returned checks. Refund Policy: If the withdraw is made 60 days or more prior to the first day of the event, you can receive a 50% refund on your space fee. No refunds will be given within 60 days of the event because the funds will be committed to the event production. All refund requests must be made in writing and received by our office via fax, email, or mail. What We Provide: Included in your festival fee is booth space only with basic 20 amp power for lighting. It is each vendor’s responsibility to provide your own tent(s), table(s), chair(s), and merchandising. Insurance: Each vendor, no matter what type, is required to provide an insurance accord in a minimum amount of $1,000,000.00. The accord must list Premier Events, LLC, Phoenix Concessions, LLC, The Atlanta Jazz Festival, and City of Atlanta Mayor’s Office of Cultural Affairs as additional insured. Address for the insurance is Premier Events, LLC. 1825 MacArthur Blvd. Atlanta, GA 30318. There are no exceptions to this requirement. An example of a company who offers short term coverage to vendors is Shahinian Insurance: 1-800-457-2231, or [email protected].

Mail completed application to Premier Events, LLC. 1825 MacArthur Blvd Atlanta, GA 30318 Or Fax to 404-720-0800 Or Email to [email protected]

Atlanta Jazz Festival Marketplace Application th

APPLICATION DEADLINE IS Saturday, April 5 , 2014 Application is not complete without merchandise or art menu, photo of your set up, and location fees. Please attach additional sheets if necessary.

Name of Organization/Company: ________________________________________________ Vending Booth Name: _________________________________________________________ Contact Person: ___________________________________ Title: ______________________ Address: ___________________________________________________________________ City: __________________ State: ____ Zip:_________ Cell Phone:_____________________ Phone: __________________ Fax : ________________ E Mail :_______________________ Web Site: ___________________________________Number of years in business: ________

Please describe your products or art in 20 words or less: ___________________________________________________________________________ ___________________________________________________________________________ Please tell us about your business: Our goal is to have a variety of exhibitors (new and veterans) and booth styles (hand-crafted, various price points, etc.) ___________________________________________________________________________ ___________________________________________________________________________ What percentage of your items are handmade? :_____________________________ How many shows did you exhibit in 2012? : _________________________________ Do you have retail space? If yes, Where? : _________________________________ Please give us two references from festivals/events you have participated in the past, do not include festivals managed by Premier Events: Event & Year(s):_______________________________ Location:_______________________ Contact Person: _______________________________ Phone: ________________________ Event & Year(s):_______________________________ Location:_______________________ Contact Person: _______________________________ Phone: ________________________

Vendor booth spaces are 10’ deep by 10’ wide or 10’ deep by 20’ wide. Please include a minimum of 2 photos of your materials and set up with your application. If you have a website with photos, please print the photos and attach them to the application. Also, please attach a diagram of your proposed set up showing dimensions of your tent or trailer, storage needs, etc.

Please indicate your TOTAL power needs (defined as the maximum amperage used at any given time) for your operation. Power requirements will be subject to additional charges based on availability– you will be advised of these charges and availability prior to the event. # of Amps: 110V ______ Amps Will you be parking a vehicle at the festival (one per location)? _____. Please describe the vehicle including dimensions and any trailer etc. ___________________________________________________________________________ ___________________________________________________________________________

What other additional information will be helpful to us in making our decision?

MENU SUBMISSION ATTACH PHOTOGRAPHS TO THIS PAGE Below, please list your proposed items for sale. Be specific and use extra sheets if needed. We reserve the right to ask you to adjust your items to reduce duplication at the event.

Item

Description and Price

FEE CALCULATION

Check one:

I am an Artist (selling only work I produced with my own hands I am a Vendor (selling handcrafted or commercially made work produced by myself and others) I am a service provider selling a service

The Atlanta Jazz Festival has reserved exclusive rights to sell t-shirts at the event. No other vendors will be allowed to sell t-shirts of any variety. Fees paid are for the location and an electrical hook up only! Fees DO NOT INCLUDE tents, tables or chairs. If you are looking to do an exclusive item, please contact us or make a note on the application. Each Item will be addressed individually. Payments must be made with a money order or a cashier’s check, made payable to Premier Events, LLC

Merchandise booth or Service provider

=$650

_________

Artist Booth

=$350

_________

(hand created art by you- this will be strictly enforced- you must be present and able to demonstrate that this is art created by you.) Hold Harmless Agreement Through submission of application materials and Vendor’s signing of this Agreement, Vendor agrees to hold the Atlanta Jazz Festival, Inc., it’s Board of Directors, staff, volunteers, Premier Events (AKA Premier Events, LLC, Phoenix Concessions, LLC, and The City of Atlanta Bureau of Cultural Affairs harmless for any and all losses, expenses, demands and claims against the festival or Premier Events., sustained or alleged to have been in any way related or connected to the 2014 Atlanta Jazz Festival. Vendor also agrees and acknowledges that The Atlanta Jazz Festival, it’s Board of Directors, staff, volunteers, Premier Events, or the City of Atlanta Bureau of Cultural Affairs are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the 2014 Atlanta Jazz Festival. Vendor agrees, acknowledges and further certifies that the Vendor and Vendor’s property, equipment, and vehicles are properly insured for any and all losses incurred, and or damages caused, by Vendor or any other party. Incorporation and Modification This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Premier Events on behalf of the Atlanta Jazz Festival, shall be incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted from this document. The parties may mutually agree to modify this agreement; however such modification shall only be binding upon the parties by signed written agreement. No oral modification or agreement outside the scope of this agreement shall be binding upon either party. No Agency, Partnership, or Joint Venture Created The Vendor is an independent operator, and through this agreement no agency, partnership or joint venture relationship is created with the Atlanta Jazz Festival or Premier Events. The Vendor, its owners, employees, or other agents shall not represent themselves as representatives of the Atlanta Jazz Festival or Premier Events. Vendor shall not enter into any contract or other agreement which would cause the Atlanta Jazz Festival or Premier Events to be liable in any way with any other party, including, but not limited to, manufacturers, Vendors, or other suppliers, etc. Vendor shall hold the Atlanta Jazz Festival and Premier Events harmless from any cost or any other liability it may incur with the production of merchandise. The Atlanta Jazz Festival and Premier Events make no representation nor guarantees regarding actual festival attendance, nor makes any representation of potential financial success or failure.

I agree to the rules stated. I understand that all promotion of my items must take place within the confines of my booth. I further understand that Premier Events and all of their representatives are not responsible or liable for damages including but not limited to, loss suffered before, during, or after each event I have applied to as a result of the display of my work, equipment, or material. I understand that there are no refunds or rain checks due to inclement weather. Premier Events reserves the right to refuse booth space based on event guidelines. If these guidelines are not upheld, my booth will be closed immediately and my funds will not be refunded.

Print Business Name___________________________ Signature ______________________ Date _____________