Microsoft Outlook 2013 Keyboard shortcuts

Microsoft Outlook 2013 Keyboard shortcuts Basis Navigation

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To print this topic, press the Tab key to select Show All at the top of the topic, press Enter, and then press Ctrl+P Press

To do this

Press

Ctrl+1

Switch to Mail.

Ctrl+Tab

Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5

Switch to Calendar. Switch to Contacts. Switch to Tasks. Switch to Notes.

Ctrl+6

Switch to Folder List in Folder Pane. Switch to Shortcuts. Switch to next message (with message open). Switch to previous message (with message open). Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar. Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.

Arrow keys Ctrl+Y F3 or Ctrl+E Alt+Up Arrow or Ctrl+Comma or Alt+Page Up Spacebar

Ctrl+7 Ctrl+Period Ctrl+Comma Ctrl+Shift+Tab or Shift+Tab

Tab

F6

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Shift+Spacebar Left Arrow or Right Arrow, respectively Alt+B or Alt+Left Arrow Alt+Right Arrow

Ctrl+Shift+W

To do this Move around message header lines in the Folder Pane or an open message. Move around within the Folder Pane. Go to a different folder. Go to the Search box. In the Reading Pane, go to the previous message. In the Reading Pane, page down through text. In the Reading Pane, page up through text. Collapse or expand a group in the email message list. Go back to previous view in main Outlook window. Go forward to next view in main Outlook window.

Select the InfoBar and, if available, show the menu of commands.


Search Press

To do this

Press

Ctrl+E Esc

Find a message or other item. F4 Clear the search results. Ctrl+H

Ctrl+Alt+A

Expand the search to include Ctrl+Alt+K All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. Use Advanced Find. Ctrl+Alt+Z Create a new Search Folder.

Ctrl+Shift+F Ctrl+Shift+P

To do this Search for text within an open item. Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item. Expand search to include items from the current folder.

Expand search to include subfolders.

Flags Press

To do this

Ctrl+Shift+G

Open the Flag for Follow Up dialog box to assign a flag.

Color Categories Press

To do this

Alt+D

Delete the selected category from the list in the Color Categories dialog box.

Create an Item or File Press

To do this

Ctrl+Shift+A Ctrl+Shift+C Ctrl+Shift+L Ctrl+Shift+X Ctrl+Shift+E Ctrl+Shift+Q Ctrl+Shift+M

Create an appointment. Create a contact. Create a distribution list. Create a fax. Create a folder. Create a meeting request. Create a message.

Press Ctrl+Shift+N Ctrl+Shift+H Ctrl+Shift+S Ctrl+T Ctrl+Shift+P Ctrl+Shift+K Ctrl+Shift+U

To do this Create a note. Create a new Microsoft Office document. Post to this folder. Post a reply in this folder. Create a Search Folder. Create a task. Create a task request.

Command commands in most items Press

To do this

Ctrl+S or Shift+F12 Alt+S F12 Ctrl+Z or Alt+Backspace

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Save (except in Tasks). Save and close (except in Mail). Save as (only in Mail). Undo.

Press

To do this

F7 Ctrl+Shift+G

Check spelling. Flag for follow-up.

Ctrl+F Alt+S

Forward. Send or post or invite all.


Ctrl+D

Delete an item.

F2

Ctrl+P Ctrl+Shift+V Ctrl+K

Print. Move an item. Check names.

Ctrl+L Ctrl+E Ctrl+R

Enable editing in a field (except in Mail or Icon view). Left align text. Center text. Right align text.

Email Press

To do this

Ctrl+Shift+I Ctrl+Shift+O Ctrl+Tab (with focus on the To box), and then Tab to the Accounts button Ctrl+K Alt+S Ctrl+R Ctrl+Shift+R Ctrl+Alt+R Ctrl+F Ctrl+ Alt+J Ctrl+Shift+I Ctrl+ Shift+S Ctrl+Shift+N Ctrl+M or F9 Up Arrow Down Arrow Ctrl+N Ctrl+Shift+M Ctrl+O

Press

To do this

Switch to Inbox. Switch to Outbox. Choose the account from which to send a message.

Ctrl+Shift+D Ctrl+Shift+B Insert

Delete and Ignore a Conversation. Open the Address Book. Add a Quick Flag to an unopened message.

Check names. Send. Reply to a message. Reply all to a message. Reply with meeting request. Forward a message. Mark a message as not junk. Display blocked external content (in a message). Post to a folder. Apply Normal style. Check for new messages. Go to the previous message. Go to the next message. Create a message (when in Mail). Create a message (from any Outlook view). Open a received message.

Ctrl+Shift+G Ctrl+Q Ctrl+U Ctrl+Shift+W F4 Shift+F4 Find next. Ctrl+P

Display the Flag for Follow Up dialog box. Mark as read. Mark as unread. Open the Mail Tip in the selected message. Find or replace. Find next. Send. Print.

Ctrl+F Ctrl+Alt+F Alt+Enter Ctrl+Shift+U Ctrl+Shift+T Ctrl+Alt+M

Forward. Forward as attachment. Show the properties for the selected item. Create a multimedia message Create a text message. Mark for Download.

Ctrl+Alt+U

Clear Mark for Download

Ctrl+B (when a Send/Receive is in progress)

Display Send/Receive progress.

Calendar Press

To do this

Ctrl+N Ctrl+Shift+A Ctrl+Shift+Q

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Press

Create a new appointment Ctrl+G (when in Calendar). Create a new appointment (in Alt+= or Ctrl+Alt+4 any Outlook view) Create a new meeting Ctrl+Right Arrow request.

To do this Go to a date. Switch to Month view. Go to the next day


Ctrl+F

Alt+Down Arrow

Go to the next week.

Alt+Page Down

Go to the next month.

Ctrl+Left Arrow

Go to the previous day.

Alt+0

Forward an appointment or meeting. Reply to a meeting request with a message. Reply All to a meeting request with a message. Show 10 days in the calendar.

Alt+Up Arrow

Go to the previous week.

Alt+1 Alt+2 Alt+3 Alt+4

Show 1 day in the calendar. Show 2 days in the calendar. Show 3 days in the calendar. Show 4 days in the calendar.

Go to the previous month. Go to the start of the week. Go to the end of the week. Switch to Full Week view.

Alt+5 Alt+6

Show 5 days in the calendar. Show 6 days in the calendar.

Alt+7

Show 7 days in the calendar.

Alt+8

Show 8 days in the calendar.

Alt+Page Up Alt+Home Alt+End Alt+Minus Sign or Ctrl+Alt+3 Ctrl+Alt+2 Ctrl+Comma or Ctrl+Shift+Comma Ctrl+Period or Ctrl+Shift+Period Ctrl+G

Ctrl+R Ctrl+Shift+R

Switch to Work Week view Go to previous appointment. Go to next appointment. Set up recurrence for an open appointment or meeting.

Alt+9 Show 9 days in the calendar. See also under Views, Calendar Day/Week/Month view, and Date Navigator.

People Press

To do this

Ctrl+Shift+D F3 or Ctrl+E F11 Shift+letter

Ctrl+A Ctrl+F Ctrl+N Ctrl+Shift+C Ctrl+O Ctrl+Shift+L

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Dial a new call. Find a contact or other item (Search). Enter a name in the Search Address Books box. In Table or List view of contacts, go to first contact that starts with a specific letter. Select all contacts. Create a message with selected contact as subject Create a new contact (when in Contacts). Create a new contact (from any Outlook view). Open a contact form for the selected contact. Create a distribution list.

Press

To do this

Ctrl+Y Ctrl+Shift+B

Go to a different folder. Open the Address Book.

Ctrl+Shift+F

Use Advanced Find.

Ctrl+Shift+Period

In an open contact, open the next contact listed.

F11 ESC

Find a contact. Close a contact.

Ctrl+Shift+X

Send a fax to the selected contact.

Alt+D

Open the Check Address dialog box.

Alt+Shift+1

In a contact form, under Internet, display the Email 1 information. In a contact form, under Internet, display the Email 2 information.

Alt+Shift+2


Ctrl+P

Print.

F5

Update a list of distribution list members.

Alt+Shift+3

In a contact form, under Internet, display the Email 3 information.

In the Electronic Business Cards dialog box Press

To do this Open the Add list. Select text in Label box when the field with a label assigned is selected. Open the Add Card Picture dialog box. Place cursor at beginning of Edit box. Select the Fields box.

Alt+A Alt+B

Alt+C Alt+E Alt+F

Press

To do this

Alt+G Alt+K, then Enter

Select the Image Align drop-down list. Select color palette for background.

Alt+L

Select Layout drop-down list.

Alt+R

Remove a selected field from the Fields box.

Tasks Press

To do this

Alt+C Alt+D Ctrl+E Ctrl+Y

Accept a task request. Decline a task request. Find a task or other item. Open the Go to Folder dialog box. Create a new task (when in Tasks). Create a new task (from any Outlook view). Open selected item. Print selected item.

Ctrl+N Ctrl+Shift+K Ctrl+O Ctrl+P

Press

To do this

Ctrl+A Ctrl+D Ctrl+F Ctrl+Shift+Alt+U

Select all items. Delete selected item. Forward a task as an attachment. Create a task request.

Tab or Shift+Tab Ctrl+Z

Switch between the Folder Pane, Tasks list, and To-Do Bar. Undo last action.

Insert

Flag an item or mark complete.

Format text Press

To do this

Alt+O

Display the Format menu.

Ctrl+Shift+P

Display the Font dialog box

Shift+F3 Ctrl+Shift+K

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Switch case (with text selected). Format letters as small capitals.

Press Ctrl+X or Shift+Delete Ctrl+C or Ctrl+Insert NOTE Ctrl+Insert is not available in the Reading Ctrl+V or Shift+Insert Ctrl+Shift+Z or Ctrl+Spacebar

To do this Cut. Copy.

Paste. Clear formatting.


Ctrl+B Ctrl+Shift+L

Make letters bold. Add bullets.

Ctrl+Shift+H Ctrl+Shift+J

Ctrl+I Ctrl+T Ctrl+Shift+T Ctrl+L Ctrl+E Ctrl+U Ctrl+] or Ctrl+Shift+> Ctrl+[ or Ctrl+Shift+