Dec 12, 2013 - 2 Includes all Gift & Grant Funds (500-599 in Chart of Accounts) ... Transfers YTD between Operating
CUTPL Financial Summary (Nov 2013) Bank Summary First Farmers Bank & Trust First National Bank of Monterey First Farmers Bank & Trust First Farmers Bank & Trust First Farmers Bank & Trust
Bank Number
Ending Balance
5 7 8 9 10
$ 15,729 $ 645,821 $ 2,186 $ 3,530 $ 13,621
TOTAL ALL BANKS
$ 680,887
$ 536,551 $ 410,435
$ 126,116 $ 306,580
Ending Balance 6.4 $ 235,947
$ 20,000 $ 3,126
$ 16,874 $ ‐
##
$ 34,642
$100,000+
$ 200,000 $ 100,000
$ 100,000 $ 109,216
##
$ 120,671
$100,500+
$ 40,000 $ 8,267
$ 31,733 $ ‐
##
$ 134,062
$100,000+
2013 Appropriation
Funds Operating Fund LIRF Debt Services Rainy Day Gift and Grant Funds2 3 Misc TOTAL ALL FUNDS
Operating Fund
YTD
Unexpended Balance
Disbursemnts1
YTD Receipts1
Target 6 months operation
$ 5,633
$ 7,830
##
$ 155,348
$100,000+
$ 32,549
$ 26,003
##
$ 218
zero+
$ 560,010
$ 449,629
Nov Projection
Nov
Difference
YTD
$ 680,887
%
YTD Projection
%
Difference
RECEIPTS Tax Receipts Other Receipts
$ 11,181 $ 11,181 $ ‐ $ 291,472 $ 827 $ 1,083 $ (256) $ 15,108 TOTAL RECEIPTS $ 12,008 $ 12,264 $ (256) $ 306,580
95.1% 4.9% 100.0%
$ 299,920 $ 14,517 $ 314,437
95.4% 4.6% 100.0%
$ (8,448) $ 591 $ (7,857)
EXPENDITURES Personal Services Supplies Other Services and Charges Capital Outlays
$ 24,294 $ 289 $ 5,300 $ 3,450 TOTAL EXPENDITURES $ 33,334
$ 22,967 $ 678 $ 5,940 $ 2,725 $ 32,310
$ 1,327 $ (389) $ (640) $ 725 $ 1,024
$ 276,175 $ 6,603 $ 92,112 $ 35,546 $ 410,435
Adjustments (see Notes page)
$ 6,476
ENDING BALANCE
$ 235,947
Material Expenditures
$ 3,450
$ 2,642
$ 809
$ 36,283
67.3% 1.6% 22.4% 8.7% 100.0%
$ 275,920 $ 7,462 $ 93,453 $ 32,225 $ 409,059
67.5% 1.8% 22.8% 7.9% 100.0%
$ 245,251 8.8%
$ 36,218
$ 255 $ (859) $ (1,341) $ 3,321 $ 1,376 $ (9,305)
8.9%
$ 65
Financial Targets Operating Fund (number of months balance is sufficient to cover) Materials Expenditures (YTD as percent of Operating Expenditures) Personal Services (YTD as percent of Operating Expenditures)4
6 mos. operation Jan & Jul 1st 4
6.4
7.5% minimum by end of year
8.8%
67.5% maximum
67.3%
Notes Transfers YTD between Operating Fund bank accounts
$ 416,500.00
Notes: 1
Does not include transfers within funds
2
Includes all Gift & Grant Funds (500‐599 in Chart of Accounts)
3
Includes Levy Excess (010), Payroll (200), PLAC (800) and Pass‐Through (810)
4
Transfers to LIRF are excluded in calculation
12/12/2013 9:32 PM
Page 1 of 4
CUTPL 2013 Operating Fund: Working Budget 2013 Operating Fund
Nov
Nov Projection
Difference
$ ‐ $ ‐ $ 8,903 $ 2,278 $ ‐ $ ‐ $ 208 $ 583 $ 292 $ ‐ $ ‐ $ 12,264
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ (28) $ (137) $ (141) $ 50 $ ‐ $ (256)
Nov Projection
Difference
◄
YTD
%
YTD Projection
53.0%
$ 170,752 $ 30 $ 97,931 $ 25,057 $ 5,400 $ 750 $ 2,292 $ 6,417 $ 3,208 $ 2,600 $ ‐ $ 314,437
%
Difference
◄
$ (8,229) $ (1) $ ‐ $ ‐ $ (207) $ (11) $ 820 $ (628) $ (679) $ 1,021 $ 56 $ (7,857)
◄
see Notes
RECEIPTS General Property Taxes Financial Institution Tax CAGIT Certified Shares CAGIT PTRC Auto and Aircraft Excise Tax CVET Photocopy Fees Fines & Fees Interest Earned Refunds / Reimbursements Miscellaneous
$ ‐ $ ‐ $ 8,903 $ 2,278 $ ‐ $ ‐ $ 180 $ 446 $ 151 $ 50 $ ‐ TOTAL RECEIPTS $ 12,008
2013 Operating Fund
Nov
$ 162,523 $ 29 $ 97,931 $ 25,057 $ 5,193 $ 739 $ 3,112 $ 5,789 $ 2,530 $ 3,621 $ 56 $ 306,580 ◄
YTD
0.0% 31.9% 8.2% 1.7% 0.2% 1.0% 1.9% 0.8% 1.2% 0.0% 100.0%
%
YTD Projection
54.3% 0.0% 31.1% 8.0% 1.7% 0.2% 0.7% 2.0% 1.0% 0.8% 0.0% 100.0%
%
Difference
*
* *
◄ ◄ ◄ ◄ ◄ ◄
see Notes
EXPENDITURES 100 PERSONAL SERVICES Salary of Librarian Salary of Assistants Employee Benefits
$ 3,329 $ 16,304 $ 4,660 FICA (Employer's Share) $ 1,502 PERF (Employer's Share) $ 841 Group Insurance (Employer's Share) $ 2,317 Unemployment Compensation $ ‐ Education Reimbursement $ ‐ TOTAL PERSONAL SERVICES $ 24,294
9.7%
$ 3,329 $ 15,210 $ 4,427 $ 1,418 $ 899 $ 1,985 $ 83 $ 42 $ 22,967
$ (0) $ 39,887 $ 1,094 ◄ $ 186,759 $ 233 $ 49,528 $ 84 $ 17,324 $ (58) $ 9,993 $ 333 $ 22,211 $ (83) $ ‐ $ (42) $ ‐ $ 1,327 ◄ $ 276,175
$ 292 $ 220 $ 100 $ 120 $ ‐ $ 167 $ 678
$ (252) $ 22 $ (56) $ 78 $ ‐ $ (158) $ (389)
$ 1,652 $ 3,041 $ 1,471 $ 1,570 $ ‐ $ 1,910 $ 6,603
0.4%
$ 360 $ 83 $ 213 $ ‐ $ ‐ $ ‐ $ ‐ $ 33
$ (104) $ (83) $ 4 $ ‐ $ ‐ $ ‐ $ ‐ $ (15)
$ 15,443 $ 2,169 $ 2,749 $ 470 $ ‐ $ 4,335 $ 4,996 $ 313
3.8%
Debt Collection
$ 256 $ ‐ $ 217 $ ‐ $ ‐ $ ‐ $ ‐ $ 18
Misc Professional Services
$ 20 $ 30 $ (10)
$ 410 $ 81 $ 81 $ ‐ $ 9,955 $ 1,549 $ 7,444 $ 962
200 SUPPLIES Office Supplies Operating Supplies
$ 39 $ 242 Cleaning and Sanitation Supplies $ 44 Misc Operating Supplies $ 198 Repair and Maintenance Supplies $ ‐ Other Supplies $ 8 TOTAL SUPPLIES $ 289
45.5% 12.1% 4.2% 2.4% 5.4% 0.0% 0.0% 67.3%
$ 39,887 $ 184,859 $ 51,173 $ 17,193 $ 10,774 $ 21,832 $ 917 $ 458 $ 275,920
9.8% 45.2% 12.5% 4.2% 2.6% 5.3% 0.2% 0.1% 67.5%
$ (0) $ 1,900 $ (1,645) $ 131 $ (780) $ 380 $ (917) $ (458) $ 255
$ 3,208 $ 2,420 $ 1,100 $ 1,320 $ ‐ $ 1,833 $ 7,462
0.8%
$ 14,814 $ 917 $ 2,785 $ 480 $ ‐ $ 4,910 $ 5,026 $ 367
3.6%
0.1%
$ 330
0.1%
$ 80
0.0%
$ 183 $ 183 $ ‐ $ 9,350 $ 1,550 $ 6,800 $ 1,000
0.0%
$ (102) $ (102) $ ‐ $ 605 $ (1) $ 644 $ (38)
0.7% 0.4% 0.4% 0.0% 0.5% 1.6%
0.6% 0.3% 0.3% 0.0% 0.4% 1.8%
$ (1,557) $ 621 $ 371 $ 250 $ ‐ $ 77 $ (859)
300 OTHER SERVICES AND CHGS Professional Services Legal Payroll E‐Rate Filing Computer Support Computer DB &Software (Materials) Computer DB &Software (Other)
Printing and Advertising Advertising and Publication of Notices Other Printing
Insurance Official Bonds Property‐Liability Worker's Compensation
12/12/2013 9:32 PM
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
$ 17 $ 17 $ ‐ $ 100 $ 100 $ ‐ $ ‐
$ (17) $ (17) $ ‐ $ (100) $ (100) $ ‐ $ ‐
0.5% 0.7% 0.1% 0.0% 1.1% 1.2% 0.1%
0.0% 0.0% 2.4% 0.4% 1.8% 0.2%
0.2% 0.7% 0.1% 0.0% 1.2% 1.2% 0.1%
0.0% 0.0% 2.3% 0.4% 1.7% 0.2%
$ 629 $ 1,252 $ (35) $ (10) $ ‐ $ (575) $ (30) $ (53)
3, 6 7
4
Page 2 of 4
CUTPL 2013 Operating Fund: Working Budget 2013 Operating Fund
Nov
Utilities
$ 2,769 Gas & Electricity $ 2,535 Water $ 233 Waste Disposal Services $ ‐ Repairs and Maintenance $ 1,617 Cleaning Service (Interior) $ 1,020 Cleaning Service Misc $ ‐ Elevator (Service Contract) $ ‐ $ ‐ Elevator Misc Fire Monitoring $ ‐ HVAC (Service Contract) $ ‐ $ ‐ HVAC Misc $ 50 Pest Control Snow Removal $ ‐ Misc R&M Building $ 526 Misc R&M Equipment $ 21 Rentals $ ‐ Dues $ 230 Communication and Transportation $ 429 Telephone $ 237 $ ‐ Postage Travel Expense $ 50 Professional Meetings $ ‐ Internet Access $ 141 Misc Comm and Trans $ ‐ Transfer to LIRF $ ‐ TOTAL OTHER SVCS AND CHGS $ 5,300
Nov Projection
Difference
◄
YTD
8.9%
$ 2,790 $ 2,395 $ 229 $ 167 $ 1,963 $ 1,000 $ 375 $ ‐ $ 83 $ ‐ $ ‐ $ 83 $ 50 $ ‐ $ 333 $ 38 $ ‐ $ ‐ $ 711 $ 233 $ 21 $ 167 $ 167 $ 115 $ 8 $ ‐ $ 5,940
$ (22) $ 141 $ 4 $ (167) $ (345) $ 20 $ (375) $ ‐ $ (83) $ ‐ $ ‐ $ (83) $ ‐ $ ‐ $ 193 $ (17) $ ‐ $ 230 $ (282) $ 4 $ (21) $ (117) $ (167) $ 26 $ (8) $ ‐ $ (640) ◄
$ 83 $ 1,667 $ 142 $ ‐ $ 125 $ 17 $ 833 $ 833 $ ‐ $ 2,725
$ (83) $ 3,598 $ (89) $ 17,107 $ 33 $ 3,880 $ 111 $ 2,856 $ (125) $ 600 $ 47 $ 424 $ 864 ◄ $ 10,961 $ 864 ◄ $ 10,961 $ ‐ $ ‐ $ 725 ◄ $ 35,546
0.9%
TOTAL EXPENDITURES $ 33,334 $ 32,310 $ 1,024 ◄ $ 410,435
100.0%
400 CAPITAL OUTLAYS Furniture & Equipment Books Periodicals
$ ‐ $ 1,578 $ 175 EBSCO $ 111 Newspapers $ ‐ Misc Periodicals $ 64 Nonprinted Materials $ 1,698 CDs/DVDs/Audiobooks $ 1,698 Misc Nonprinted Materials $ ‐ TOTAL CAPITAL OUTLAYS $ 3,450
$ 36,438 $ 31,668 $ 2,537 $ 2,233 $ 23,059 $ 11,883 $ 2,375 $ 1,257 $ 120 $ 613 $ 1,886 $ 1,397 $ 550 $ 974 $ 1,816 $ 189 $ 40 $ 572 $ 6,524 $ 3,175 $ 436 $ 838 $ 390 $ 1,434 $ 250 $ ‐ $ 92,112
%
Nov
Nov Projection
Beginning Balance plus Receipts minus Expenditures Adjustments (see Notes Page for details) ENDING BALANCE
$ 257,273 $ 12,008 $ (33,334) $ ‐ $ 235,947
$ 265,298 $ 12,264 $ (32,310) $ ‐ $ 245,251
Material Expenditures
$ 3,450
$ 2,642 $ 809 ◄ $ 36,283
BALANCE
Flag Criteria ◄ favorable ◄ unfavorable
12/12/2013 9:32 PM
Difference
◄
7.7% 0.6% 0.5% 5.6% 2.9% 0.6% 0.3% 0.0% 0.1% 0.5% 0.3% 0.1% 0.2% 0.4% 0.0% 0.0% 0.1% 1.6% 0.8% 0.1% 0.2% 0.1% 0.3% 0.1% 0.0% 22.4%
4.2% 0.9% 0.7% 0.1% 0.1% 2.7% 2.7% 0.0% 8.7%
YTD
YTD Projection
$ 35,075 $ 30,720 $ 2,521 $ 1,833 $ 25,700 $ 11,000 $ 2,800 $ 857 $ 917 $ 819 $ 1,886 $ 917 $ 550 $ 1,875 $ 3,667 $ 413 $ ‐ $ 510 $ 7,821 $ 2,567 $ 229 $ 1,833 $ 1,833 $ 1,267 $ 92 $ ‐ $ 93,453
Percent Amount
7.5% 0.6% 0.4% 6.3% 2.7% 0.7% 0.2% 0.2% 0.2% 0.5% 0.2% 0.1% 0.5% 0.9% 0.1% 0.0% 0.1% 1.9% 0.6% 0.1% 0.4% 0.4% 0.3% 0.0% 0.0% 22.8%
0.2%
$ 409,059
100.0%
4.5% 0.9% 0.7% 0.2% 0.0% 2.2% 2.2% 0.0% 7.9%
YTD Projection
$ (8,025) ◄ $ 333,326 $ (256) $ 306,580 $ (1,024) ◄ $ (410,435) $ ‐ $ 6,476 $ (9,305) ◄ $ 235,947
$ 500 10% $ 750
8.6%
$ 917 $ 18,333 $ 3,808 $ 3,000 $ 625 $ 183 $ 9,167 $ 9,167 $ ‐ $ 32,225
8.8%
$ 36,218
Difference
◄
$ 1,363 $ 947 $ 16 $ 400 $ (2,640) $ 883 $ (425) $ 400 $ (797) $ (206) $ (1) $ 481 $ ‐ $ (901) $ (1,851) $ (224) $ 40 $ 62 $ (1,297) $ 609 $ 207 $ (995) $ (1,443) $ 167 $ 158 $ ‐ $ (1,341)
see Notes
8
* 2
1
$ 2,682 ◄ $ (1,226) $ 71 $ (144) $ (25) $ 240 $ 1,795 $ 1,795 $ ‐ $ 3,321 ◄
5
$ 1,376 Difference
$ 333,326 $ 314,437 $ (409,059) $ 6,548 $ 245,251
Current Month Minimum
%
◄
see Notes
$ ‐ $ (7,857) ◄ $ (1,376) $ (72) adj $ (9,305) ◄ 8.9%
$ 65
YTD Minimum Percent Amount
see Notes
$ 2,000 15% $ 3,000
* *
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Notes for CUTPL 2013 Working Budget * Difference is at least $500 ($2000 YTD) AND greater than 10% (15%) from the Projection, OR difference is at least $750 ($3000 YTD) regardless of % 01/15/13: Transfer $20,000 from Money Market Plus savings account to checking account ($20,000 YTD) 01/29/13: Transfer $20,000 from Money Market Plus savings account to checking account ($40,000 YTD) January: 3 payrolls 1
02/06/13: paid AT&T $555.95 to meet minimum spending requirement as per contract
2
02/12/13: paid McGrath $1003.10 for HVAC repair (initial repair Aug 2012, completed Jan 2013, trouble finding discontinued part)
02/12/13: Transfer $20,000 from Money Market Plus savings account to checking account ($60,000 YTD) adj
02/28/13: Transfer $6547.66 from Levy Excess Fund to Operating Fund 03/13/13: Transfer $20,000 from Money Market Plus savings account to checking account ($80,000 YTD)
3
03/25/13: paid $500 to World Vital Records for genealogy database 03/25/13: Transfer $20,000 from Money Market Plus savings account to checking account ($100,000 YTD) 03/25/13: paid $1563 (from LIRF) to Custom Awning as 50% deposit for east lobby window shades
adj
03/31/13: Correction made to February's Levy Excess to Operating Fund transfer
*
March: projected $1886 to be paid to McGrath for annual HVAC contract, yet to be billed
4
04/16/13: paid $7444.00 to Harleysville Insurance (projected to be about $6800)
*
May: received $738.97 for CVET, projected for August
04/09/13: Transfer $20,000 from Money Market Plus savings account to checking account ($120,000 YTD) 04/25/13: Transfer $20,000 from Money Market Plus savings account to checking account ($140,000 YTD) 05/13/13: Transfer $6,500 from Money Market Plus savings account to checking account ($146,500 YTD) 05/14/13: Transfer $40,000 from Money Market Plus savings account to checking account ($186,500 YTD) 05/14/13: Transfer $10,000 from Money Market Plus savings account to checking account ($196,500 YTD) 05/29/13: Transfer $20,000 from Money Market Plus savings account to checking account ($216,500 YTD) 06/04/13: $100,000 Bond payment made to Bank of New York 06/25/13: Transfer $20,000 from Money Market Plus savings account to checking account ($236,500 YTD) 06/25/13: paid $1563 balance (from LIRF) to Custom Awning for east lobby window shades *
June: received $162,523 for Property Tax, projected $170,752 ‐ last 3 years averaged 58% of annual property tax in June, only received 55% this year
*
June: received $5192 for Auto & Aircraft Excise tax projected for August 07/11/13: Transfer $20,000 from Money Market Plus savings account to checking account ($256,500 YTD) 07/22/13: Transfer $20,000 from Money Market Plus savings account to checking account ($276,500 YTD) 08/13/13: Transfer $20,000 from Money Market Plus savings account to checking account ($296,500 YTD) 08/20/13: Transfer $20,000 from Money Market Plus savings account to checking account ($316,500 YTD)
5
August: approximately $2500 paid for projector and new server components
6
09/04/13: paid $660.00 to Newspaper Archive Pro, projected for August
7
09/04/13: paid $490.00 to Chester, Inc for Symantec Backup Exec, projected for October
*
09/09/13: Transfer $20,000 from Money Market Plus savings account to checking account ($336,500 YTD)
August: 3 payrolls
09/10/13: paid $1885.50 to McGrath for annual HVAC contract, projected for March 09/17/13: Transfer $20,000 from Money Market Plus savings account to checking account ($356,500 YTD) September: received $3537 MCCF Distribution 8
10/08/13: paid $756.60 to Thyssenkrupp Elevator, annual fee under new contract 10/08/13: paid $8267.24 (from Rainy Day Fund) to McGrath for new air handler compressor 10/14/13: Transfer $20,000 from Money Market Plus savings account to checking account ($376,500 YTD) 10/29/13: Transfer $20,000 from Money Market Plus savings account to checking account ($396,500 YTD) 11/12/13: Transfer $20,000 from Money Market Plus savings account to checking account ($416,500 YTD)
12/12/2013 9:32 PM
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