Jul 8, 2016 - good, service or construction contract to a pre-identified contractor. If no other supplier ... sold by MT
NRCan-5000024266 ADVANCE CONTRACT AWARD NOTICE (ACAN) 1.
Title
Calibrations, Service and Repairs for specialized MTS Rock Mechanic Testing Systems 2.
Definition
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government's contracting policy have been met. Following notification to suppliers not successful in demonstrating that their Statement of Capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board's electronic bidding authorities. If other potential suppliers submit Statement of Capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract. 3.
Background and description of requirement
Natural Resources Canada (NRCan) possesses a large quantity of specialized equipment, designed and sold by MTS, used in the field of Rock Mechanics. In order to maintain the equipment within factory specifications, annual calibration services and repairs must be carried out by MTS. The calibration is also required for the NRCan’s Ground Control Laboratories to maintain ISO 17025 accreditation. The list of equipment which is slated for calibration services are as follows: A)
MTS site number 505514 (Bells Corners, Ottawa, Ontario)
Calibration needed on the following equipment: MTS In-Vessel Load Cell, calibration range: 2600 kN (500,000 lbs.) MTS In-Vessel Load Cell, calibration range: 500 kN (250,000 lbs.) MTS Delta-P transducer, calibration range: 4600 kN (1,000,000 lbs.) Actuator Stroke LVDT, Calibration range: 50 mm Confining Pressure Transducer, Calibration range: 140 MPa (20,000 psi) Confining Stroke LVDT, calibration range: 400 mm Pore Pressure Transducer, calibration range: 140 MPa (20,000 psi) 3 In-vessel LVDT’s, calibration range: 10 mm 3 MTS In-Vessel Circumferential Extensometers, calibration ranges: 15, 8 and 4 mm 2 MTS Circumferential Extensometers, calibration ranges: 12 and 4 mm Service and Repair on the following equipment and software: MTS 815 Rock Mechanics compression load frame with Triaxial Chamber MTS FlexTest GT Digital Controller MTS Multipurpose TestWare software MTS Remote Station Control MTS Cascade Temperature Controller 3 MTS Model 294.12 Actuator Service Manifolds MTS 510.10B Hydraulic pump MTS Confining Service Manifold / Intensifier Page 1 of 3
NRCan-5000024266 MTS Pore Service Manifold / Intensifier MTS 458.20 MicroConsole MTS Microprofiler B) MTS site number 508846 (Sudbury, Ontario lab) Calibration needed on the following equipment: Load and Displacement calibrations on MTS 810 Load Frame TerraTek 2,500,000 lbs. press Load and Displacement calibration. Calibration on LC2200 Load cell Service and Repair on the following equipment and software: MTS 810 Load Frame, Model 661.20E-D3 MTS SilentFlo Hydraulic systems Two, MTS FlexTest Controllers 4.
Objectives
MTS will be providing annual calibration services and repair to the equipment listed above. The calibration will ensure that the equipment will remain within manufacturer specifications. The service contract will span over 3 fiscal years – 2016/17, 2017/18, 2018/19. 5.
Project Requirements
5.1
Tasks, Deliverables, Milestones and Schedule
This is a multi-year contract spanning the fiscal years 2016/2017, 2017/2018 and 2017/2018. Timeframe
6.
Deliverables
Year 1 (FY 2016/2017)
Calibrations, Service and Repairs of MTS Rock Mechanic Testing Systems
Year 2 (FY 2017/2018)
Calibrations, Service and Repairs of MTS Rock Mechanic Testing Systems
Year 3 (FY 2018/2019)
Calibrations, Service and Repairs of MTS Rock Mechanic Testing Systems
Trade Agreements
Trade agreements are not applicable. 7.
Title to Intellectual property
The contract will not result in the development of any intellectual property. 8.
Contract Period
The contract period shall be from August 1, 2016 to March 31, 2019.
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NRCan-5000024266 9.
Estimated Cost
The estimated maximum value of the contract is $89,400.00, including all applicable taxes. 10.
Exception to the Government Contracts Regulations and applicable trade agreements
Sole Source Justification - Exception of the Government Contract Regulations (GCR): (d) Only one person or firm is capable of performing the contract MTS will be providing calibration and repair services to proprietary equipment which they designed and assembled. Aside from large electric motors and hydraulic pumps, MTS does not use generic or commercially available assemblies, sub-systems or chassis in the equipment listed above (see section 3), and they have not shared its design schematics and calibration procedures with other vendors. The Tuning, Calibration and Configuration files are password protected, and only MTS Field Service Engineers are provided the authorized privileges to access those files. Due to the necessity of entering an MTS provided password to access the calibration files, as well as the MTS not sharing its servicing information with other vendors; MTS is the only vendor capable of performing the calibrations, service and repairs for specialized MTS Rock Mechanic Testing Systems at NRCan. 11.
Name and Address of the Proposed Contractor
MTS Testing Systems Canada Ltd. 333 Bay Street, Suite 2400 Toronto, ON M5H 2T6 12.
Inquiries on Submission of Statement of Capabilities
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a Statement of Capabilities in writing, preferably by e-mail, to the contact person identified in this Notice on or before the closing date and time of this Notice. The Statement of Capabilities must clearly demonstrate how the supplier meets the advertised requirements. 13.
Closing Date
Closing Date: Closing Time: 14.
?? July 2016 noon EDT
Contract Authority
Len Pizzi Procurement Officer Natural Resources Canada 183 Longwood Road South Hamilton, ON L8P 0A5 Telephone: (905) 645-0676 Fax: (905) 645-0831 E-mail :
[email protected]
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