OCS Certified Principal Training

OCS Certified Principal Training Updated June 16, 2014 archchicago.powerschool.com/admin

2

OCS Principal Trainiing

Table of Cont C tentss PT Admiinistrator ................................................................................................................................. 4 PT Ad dministrator-- Continued .......................................................................................................... 5 Disable Terminated T Staff S ..................................................................................................................... 6 System Reports R .................................................................................................................................... 7 Academiic Reports ................................................................................................................................ 8 At-Rissk Report- Continued C .............................................................................................................. 9 Gradess Count by Teacher T ............................................................................................................... 11 Attendan nce Reports ............................................................................................................................ 12 ADA/A ADM by Stu udent – Averrage Daily Attendance/A A Average Daiily Membersship .................. 12 Consecutive Absen nces ................................................................................................................... 13 Run the Re-Registrat R tion Summarry Report ........................................................................................ 14 Student Information I ........................................................................................................................... 16 Studen nt Screens .............................................................................................................................. 16 Quick Lookup ................................................................................................................................ 16 Registtration Screeens....................................................................................................................... 17 OCS Data D Check Form F .................................................................................................................. 17

3


PT T Administra ator PT Administrator allowss administtrators to view teachers’ graadebookss. This in nterface leet’s admin nistratorss know inn real-timee what their teacheers are seeeing. Tho ough adm ministratorrs can vieew the graadebooks they cannot edit theem. Teacchers are notified each e timee an adminnistrator accesses their grradebook k. S Pagee, Click PT Adminnistrator 1. Frrom the Start note: Only O Principals and d Local School S Cooordinatoors have aaccess to tthis featuree. If you do not haave accesss and shoould, havee your Priincipal contactt St. Beneedict Tech h Supporrt.

Continnued on next page

1.

4


PT Adminis A strator- Contin nued H overr Gradebo ook 2. Hover 3. Click Adm ministratorr Login 2.

3.

4. Fiind your school s 5. Choose Yo our Teach her 6. Laaunch Grradebook

5.

4. 6.

5


Dis sable Te erminatted S Stafff After terminatin ng a staff member,, act quickkly to dissable theirr staff privileg ges. 1. 2. 3. 4. 5.

Start S Pagee>Staff>S Search Staaff Membber by Laast Name Click C on th he staff reecord. Navigate N to t Inform mation Uncheck U the t box next to Acctive. Click C Submit

3.

44.

5.

6


System m Repo orts Each of o the following rep ports willl all be foound on thhe System m Reportss Page. From thee Start Paage, click System R Reports S Pag ge>System m Reportts 1. Start

1.

System m Reportts featurees 8 sub-h headers: 1. Attendance A 2. Attendance A Tracking and Notification 3. Discipline D 4. Grades G and Gradeboo oks 5. Membershi M p and Enro ollment 6. Scheduling S 7. Statistics S 8. Student S Lisstings 7


Acade emic c Reportts g failing ggrades, abbsences fo for studennts At-Rissk Reporrt- Reportt detailing 1. Sccroll to th he bottom m of the Sy ystem Reeports Pagge, under Student Liistings, cllick At Risk R 1.

M set to Meetinng, Selectt either T The Selectted 2. Leeave Atteendance Mode x students only or All A Studen nts LL CODE ES in Atteendance C Codes, thhese are alll of the 3. Choose AL bsence co odes. ab 4. Define D the Beginnin ng Date and a End D Date, in thhis exampple the firrst daay of scho ool and th he end off the third week of school

2. 3.

4. C Continued onn next page

8


At-Riisk Rep port- Continue ed me you ruun 5. Choose Set All, thiss will estaablish deffaults for every tim his report in the futture. Cheeck all of the boxes to the riight of the th fo ollowing command c ds. 6. Check the box for Use U Atten ndance Reeport Queery, Indicate the minimum m number n of o absencees (4) to ttrigger ann At-Risk flag 7. Check the box for Use U Gradees Reportt Query, S Select thee final graade ype Current ty 8. In ndicate the minimu um numbeer of failiing grades to trigger the At-Risk flag, enter e the “failing grades” g seeparated bby comm ma ie: C+,C,C-,D D+,D,D-,F F S Click Submit 5. 6.

7. 8.

9. 9


Grad des Distributio on 1. Sccroll to the bottom of thee System Rep ports Page, uunder Gradees and Gradeebooks, clickk Grrades Distrib bution

1.

2. Processing Op ptions=In Baackground Now N 3. Ch hoose Set Alll, this will establish e defaaults for eveery time you run this report in the futture. Ch heck all of th he boxes to the t right of th he followingg commandss. 4. Reeport By: Co ourse (or Teaacher if you are trying too see the disttribution by teacher) 5. Grrades to Scan n: Current Grades G 6. Diistribute Graades By: Lettter Grade (orr Percentagee, if you choose) 7. Diistribution Display: D Typee in the grad des you wishh to see the ddistribution oof ie. A+,A,A A8. Ind dicate what the Passing Grades are ie. i A+,A,A-,,B+,B,B-,C+ +,C 9. Ind dicate what the Failing Grades G are iee. C-,D+,D,D D-,F 10. Cllick Submit 2 3 4 5 6 7

8

9

10

10


Grad des Cou unt by Teache er 1. Scrroll to thee bottom of o the Sysstem Repports Pagee, under G Grades annd Graadebooks, click Grrades Cou unt but cllick by Teeacher

1.

2. Cho oose eitheer the selected x sttudents orr all curreently enroolled stud dents 3. Cho oose yourr teacher 4. Sellect Curreent Gradees (not picctured) 5. Click Submiit

2. 3. 5.

11


Atttend danc ce Repo R orts ADA//ADM by b Stud dent – Averag ge Daily Atten ndance e/Avera age Daiily Mem mbersh hip o the Sysstem Repports Pagee, under A Attendancce 1. Scrroll to thee bottom of and d Memberrship, clicck ADA/A ADM by Student

1. 2. 3. 4. 5. 6.

oose Dailly and Co ode to Day Cho Cho oose whicch studen nts to use,, current sselection,, all or byy grade level Sellect a datee range Cho oose to in nclude Ab bsent colu umn Click Submiit

2. 3.

4. 5. 6.

12


Cons secutive Abse ences orts Page, under Atttendancee, click 1. At the top off the Systtem Repo nsecutivee Absencees Con

1 1. 2. 3. 4. 5. 6. 7.

Forr Attendan nce Modee, Choosee Daily Sellect which h absencee code you u wish too scan, or scan ALL L CODES S Sellect a datee range Typ pe in the number n of o consecu utive dayys to scan (ie. 3) Cho oose Item mize By Day D Click Submiit

2. 3. 4. 5. 6 7. 13


Ru un th he Re-R R Regisstration Summ mary Rep portt 1. From F the Start S Page, Click ReportWo R orks 2. Find F Re-R Registratio on Summ mary, clickk it

1..

2. 3. Click C Run n Now, Cllick Subm mit

3.

14


Run n the Re-Re R egistrrationn Sum mmaryy Rep port co ontinu ued 4. On O the enssuing pag ge, click Refresh R uuntil the sttatus movves from Pending, P to t Runnin ng, to Com mplete. C Click on tthe Compplete buttoon to o view th he report as a a PDF.

4.

15


Stu uden nt In nform matiion Stude ent Scrreens 1. Sellect A Stu udent

1.

Quick Look kup 2. Sellect Quick k Lookup p 3. Click on a highlighte h n order too see the aassignmeents and d grade in ores for th hat coursee sco 4. Vieew that sttudent’s past p two weeks w of aattendancce

2.

4.

3.

16


Regis stration n Scree ens 1. Sellect A Stu udent 2. Click Custom m Screen ns udent Info fo, Parent Info, Em mergency Info 3. Vieew the Stu

22.

OCS Data Check C Form 1. Sellect A Stu udent 2. Click Print Report R oose OCS S Studentt Data Ch heck Form m – DO N NOT EDIT T (or 3. Cho Spaanish verssion) 4. Click Submiit udent Info fo, Parent Info, Em mergency Info from m the custtom 5. Vieew the Stu screeens on th he two-sided paper 22.

3. 3 4.

17
