REQUEST FOR QUALIFICATIONS & PROPOSALS / A/E SERVICES NRPCA COMMUNITY HOUSE & GROUNDS RENOVATIONS
PARKING LOT RENOVATION Scheible & Associates, LLC, acting as Owner’s Representative and on behalf of its client, the North Rosedale Park Civic Association (NRPCA) of Detroit, MI, hereinafter referred to as “Owner”, is requesting statements of qualification and proposals for providing professional A/E Services for: Parking Lot Renovations at the NRPCA Community House which is located at 18445 Scarsdale Road, Detroit, MI 48223. Firms possessing the qualifications and interest in providing these services shall submit a response – two (2) hard copies and one (1) electronic copy, on or before 2:00PM, local time, Thursday, 3 November 2016. Thereafter, the responses will be evaluated, interviews scheduled and a firm selected. Hard copy responses shall be submitted in sealed envelopes clearly marked “Sealed A/E Services Proposal, Parking Lot Renovation at the NRPCA Community House”. Proposals may be hand delivered or sent via USPS or delivery service to NRPCA, 18445 Scarsdale Road, Detroit, MI 48223. Electronic copy shall be submitted to [email protected]
Background Information: North Rosedale Park, located in NW Detroit, has long been acknowledged as one of the premier neighborhoods in the city. Originally developed in 1923, it is comprised of approximately 1700 homes and includes a 7 acre park on which a Community House was constructed in 1939. The NRPCA embarked on an ambitious project to renovate its Community House and Grounds. A Master Plan was developed, Phase I and a Reroofing Project have been completed. Attached is a copy of the Master Plan for reference. Candidates are encouraged to visit the site to become familiar with the project and confirm such site visit in its Proposal. However, a formal walk-through WILL NOT be scheduled due to time limitations. General Scope of Work: NRPCA conducted a Capital Campaign to fund project costs including design and construction. The Total Project Budget is $125,000 which is funded by two (2) grants – a Community Development Block Grant (CDBG) grant from the City of Detroit and a Michigan Council for the Arts & Cultural Affairs (MCACA) grant. Once selected, the A/E will proceed to meet with the Owner’s Committee on at least two occasions – the Schematic Design (SD) Phase. The Work Product will be SD solution(s) for approval and an Estimate of Probable Project Cost. Once the SD is approved by a Committee, established to work with the A/E and the NRPCA Board of Directors, the A/E will proceed to complete a combined Design Development and Construction Documents (DD/CD) Phase. Professional Services during Bidding and Construction Administration will also be required, but on an as-needed basis. Page 1 of 2
It is important that the A/E have an understanding of both Federal and City CDBG Program requirements, as well as the Detroit Water and Sewer Department’s (DWSD) protocol for calculating credits for Storm Water disposal. It is NRPCA’s intent that the renovated parking lot not only be aesthetic and functional but also incorporate alternative storm water disposal technologies through the use of bio-swales, permeable paving and etc. Proposal Content: Responsive proposals shall include the following which, for consistency and ease of evaluation, shall be presented in the following sequence: 1. The firm’s legal name, address, telephone number and principal contact email address, 2. The principal of the firm who will be directly involved in the project including his/her experience and qualifications, 3. The experience, qualifications and assigned roles of any and all staff assigned to the project, 4. The experience, qualifications and assigned roles of any consultants and staff chosen by the A/E firm to be part of the team and, thereby, enhance its in-house capabilities, 5. A list of active certifications maintained by the firm as may be issued by the Federal Government, State of Michigan, City of Detroit or other organization including those related to employment practices. 6. Specimen certificates of insurance for all coverages, including Professional Liability Insurance, 7. A description of the firm’s prior experience, including design and construction services of similar parking lot renovations, non-profit organization(s) and projects within the City of Detroit. For each project listed, include the location, date of completion, total budget and a client reference, who may be contacted, 8. A description of the firm’s current work load and how these will be coordinated with this project, as well as the availability of principal(s), staff and consultant(s) throughout the term of the project, 9. A proposed Work Plan and schedule of activities to be performed. Based on the following assumptions: o A/E selected and under contract – mid-November 2016 o Schematic Design Phase complete – mid-January 2017 o Combined Design Development / Construction Documents Phase complete – mid-March 2017 o Bidding, analysis and recommendation for award of construction contract complete – mid-April 2017 o Construction complete – mid-August 2017 10. Utilizing the information provided herein, include a Lump Sum Fee for Professional Services through the Combined DD/CD Phase and the hourly rate for personnel involved in the Bidding and Construction Administration Phases. Include an estimate of the Reimbursable Expenses attendant to each Phase including totals. Note that while the NRPCA does not “bid” A/E services, total project costs inclusive of both design and construction cost essential in validating the project’s feasibility. 11. Attach, in an appendix, any additional information not included above which the firm believes will further establish its qualifications. Proposal Evaluation Criteria: Scheible & Associates, LLC, working with and advising the committee established by the NRPCA, will evaluate responses received by the due date for submission. Interviews may be scheduled immediately thereafter.
Page 2 of 3
Information submitted will remain confidential but will not be returned. Contract negotiations will commence with the A/E firm selected and, if successful, a contract will be awarded. Unsuccessful firms will be notified as soon as possible. Pre-submittal Conference & contact: Representatives of candidate firms, as indicated above may visit the site as often as deemed necessary to facilitate its submission. Questions or need for clarification regarding this RFP, the project or the selection process shall be directed to Don Scheible, R.A. Principal of Scheible & Associates, LLC by – (248) 797-9890 or [email protected]
Responses to questions or need for clarification will be issued to all firms, in writing, in a timely manner.
End of Request for Qualifications and Proposal 15 October 2016
Page 3 of 3
Noc.lb R0$«1:lk l".d.C�yCftlltt Rcn;,,,..1ions &. AddirioltJ, tll:•�•.Midtp,
�1.--:.:,.·•,•i::'i!:'. ...... ... ... ....
- ,._ .....
.... Si1e _ _..,,_,...,
-·· ____ .._ A =.:::=�:�
----.. -·-------· -
....... ._... ,vw.........,•• ,___,_
Project Scope: Renovation of existing circular drive and existing parking lot inclusive of widening, incorporation of permeable technologies to harvest or otherwise dispose of storm water on site and not into the existing combined sewer system as well as related aesthetic and functional upgrades established during the Schematic Design Phase.
�-. ..-.. ..-� ShPllm